[United States Senate Manual, 116th Congress]
[S. Doc. 116-1]
[Non-statutory Standing Orders and Regulations Affecting the Business of the Senate]
[Pages 180-182]
[From the U.S. Government Publishing Office, www.gpo.gov]


       109   DOCUMENTATION REQUIRED FOR REIMBURSEMENTS OUT OF SENATORS' 
                          OFFICIAL OFFICE EXPENSE ACCOUNTS

                Resolved, That (a) no payments or reimbursements for 
            expenses shall be made from the contingent fund of the 
            Senate, unless the vouchers presented for such expenses are 
            accompanied by supporting documentation.
                (b) The Committee on Rules and Administration is 
            authorized to promulgate regulations to carry out the 
            purpose of this resolution and to except specific vouchers 
            from the requirements of subsection (a) of this resolution.
                (c) This resolution shall apply with respect to vouchers 
            submitted for payment or reimbursement on and after October 
            1, 1987, or upon the adoption of this resolution if such 
            adoption occurs at a later date.
                (d) Senate Resolution 170, 96th Congress (agreed to 
            August 2, 1979), is repealed as of October 1, 1987, or upon 
            adoption of this resolution if such adoption occurs at a 
            later date. Any regulations adopted by the Committee on 
            Rules and Administration to implement Senate Resolution 170 
            shall remain in effect, after the repeal of Senate 
            Resolution 170, until modified or repealed by such 
            committee, and shall be held and considered to be 
            regulations adopted to implement this resolution.

            [S. Res. 258, 100-1, Oct. 1, 1987.]

       110  
            restrictions on certain expenses payable or reimbursable 
                from a senator's official office expense account

                Resolved, That except for section 3, this resolution 
            applies only to payments and reimbursements from the 
            contingent fund of the Senate under paragraphs (5) and (9) 
            of section 506(a) of the Supplemental Appropriations Act, 
            1973 (2 U.S.C. 58(a)). For purposes of such paragraphs, the 
            terms ``official office expenses'' and ``other official 
            expenses'' mean ordinary and necessary business expenses 
            incurred by a Senator and his staff in the discharge of 
            their official duties.
                Sec. 2. Reimbursements and payments from the contingent 
            fund of the Senate under paragraphs (5) and (9) of

[[Page 181]]

            section 506(a) of the Supplemental Appropriations Act, 1973 
            (2 U.S.C. 58(a)) shall not be made for:
                        (1) commuting expenses, including parking fees 
                    incurred in commuting;
                        (2) expenses incurred for the purchase of 
                    holiday greeting cards, flowers, trophies, awards, 
                    and certificates;
                        (3) donations or gifts of any type, except gifts 
                    of flags which have been flown over the United 
                    States Capitol, copies of the book ``We, the 
                    People'', copies of the calendar ``We The People'' 
                    published by the United States Capitol Historical 
                    Society, and copies of the pocket version of the 
                    Constitution of the United States published by the 
                    Government Publishing Office.
                        (4) dues or assessments;
                        (5) expenses incurred for the purchases of radio 
                    or television time, or for space in newspaper or 
                    other print media (except classified advertising for 
                    personnel to be employed in a Senator's office);
                        (6) expenses incurred by an individual who is 
                    not an employee (except as specifically authorized 
                    by subsections (e) and (h) of such section 506);
                        (7) travel expenses incurred by an employee 
                    which are not reimbursable under subsection (e) of 
                    such section 506;
                        (8) relocation expenses incurred by an employee 
                    in connection with the commencement or termination 
                    of employment or a change of duty station; and
                        (9) compensation paid to an individual for 
                    personal services performed in a normal employer-
                    employee relationship.
                Sec. 3. Payment of or reimbursement for the following 
            expenses is specifically prohibited by law and 
            reimbursements and payments from the contingent fund of the 
            Senate shall not be made therefor:
                        (1) expenses incurred for entertainment or meals 
                    (2 U.S.C. 58(a));
                        (2) payment of additional salary or compensation 
                    to an employee (2 U.S.C. 68); and
                        (3) expenses incurred for maintenance or care of 
                    private vehicles (Legislative Branch Appropriation 
                    Acts).

[[Page 182]]

                Sec. 4. This resolution shall apply with respect to 
            expenses incurred on or after the date on which this 
            resolution is agreed to.

             [S. Res. 294, 96-2, Apr. 29, 1980, as amended S. Res. 712, 
              115-2, Nov. 29, 2018; S. Res. 176, 104-1, Sept. 28, 1995.]