[United States Senate Manual, 112th Congress]
[S. Doc. 112-1]
[Non-statutory Standing Orders and Regulations Affecting the Business of the Senate]
[Pages 195-196]
[From the U.S. Government Publishing Office, www.gpo.gov]


       135    PUBLIC ACCESS TO SENATE RECORDS AT THE NATIONAL ARCHIVES

                Resolved, That any records of the Senate or any 
            committee of the Senate which are transferred to the General 
            Services Administration under rule XI of the Standing Rules 
            of the Senate and section 2114 of Title 44, United States 
            Code, and which have been made public prior to their 
            transfer may be made available for public use.
                Sec. 2. (a) Subject to such rules or regulations as the 
            Secretary of the Senate may prescribe, any other records of 
            the Senate or any committee of the Senate which are so 
            transferred may be made available for public use--
                        (1) in the case of investigative files relating 
                    to individuals and containing personal data, 
                    personnel records, and records of executive 
                    nominations, when such files and records have been 
                    in existence for fifty years; and
                        (2) in the case of all other such records, when 
                    such records have been in existence for twenty 
                    years.
                (b) Notwithstanding the provisions of subsection (a), 
            any committee of the Senate may, by action of the full 
            committee, prescribe a different time when any of its 
            records may be made available for public use, under specific 
            conditions to be fixed by such committee, by giving notice 
            thereof to the Secretary of the Senate and the Administrator 
            of General Services.
                Sec. 3. (a) This resolution shall not be construed to 
            authorize the public disclosure of any record pursuant to 
            section 2 if such disclosure is prohibited by law or 
            Executive order of the President.

[[Page 196]]

                (b) Notwithstanding the provisions of section 2, the 
            Secretary of the Senate may prohibit or restrict the public 
            disclosure of any record so transferred, other than any 
            record of a Senate committee, if he determines that public 
            disclosure of such record would not be in the public 
            interest and so notifies the Administrator of General 
            Services.
                Sec. 4. The Secretary of the Senate shall transmit a 
            copy of this resolution to the Administrator of General 
            Services.

                                      [S. Res. 474, 96-2, Dec. 1, 1980.]