    [United States Senate Manual, 112th Congress]
    [S. Doc. 112-1]
    [Non-statutory Standing Orders and Regulations Affecting the Business of the Senate]
    [Pages 195-196]
    [From the U.S. Government Publishing Office, www.gpo.gov]

           135    PUBLIC ACCESS TO SENATE RECORDS AT THE NATIONAL ARCHIVES

                    Resolved, That any records of the Senate or any
                committee of the Senate which are transferred to the General
                Services Administration under rule XI of the Standing Rules
                of the Senate and section 2114 of Title 44, United States
                Code, and which have been made public prior to their
                transfer may be made available for public use.
                    Sec. 2. (a) Subject to such rules or regulations as the
                Secretary of the Senate may prescribe, any other records of
                the Senate or any committee of the Senate which are so
                transferred may be made available for public use--
                            (1) in the case of investigative files relating
                        to individuals and containing personal data,
                        personnel records, and records of executive
                        nominations, when such files and records have been
                        in existence for fifty years; and
                            (2) in the case of all other such records, when
                        such records have been in existence for twenty
                        years.
                    (b) Notwithstanding the provisions of subsection (a),
                any committee of the Senate may, by action of the full
                committee, prescribe a different time when any of its
                records may be made available for public use, under specific
                conditions to be fixed by such committee, by giving notice
                thereof to the Secretary of the Senate and the Administrator
                of General Services.
                    Sec. 3. (a) This resolution shall not be construed to
                authorize the public disclosure of any record pursuant to
                section 2 if such disclosure is prohibited by law or
                Executive order of the President.

    [[Page 196]]

                    (b) Notwithstanding the provisions of section 2, the
                Secretary of the Senate may prohibit or restrict the public
                disclosure of any record so transferred, other than any
                record of a Senate committee, if he determines that public
                disclosure of such record would not be in the public
                interest and so notifies the Administrator of General
                Services.
                    Sec. 4. The Secretary of the Senate shall transmit a
                copy of this resolution to the Administrator of General
                Services.

                                          [S. Res. 474, 96-2, Dec. 1, 1980.]