[United States Senate Manual, 110th Congress]
[S. Doc. 110-1]
[USCODETITLE]
[Pages 1026-1062]
[From the U.S. Government Publishing Office, www.gpo.gov]
[[Page 1026]]
TITLE 44.--PUBLIC PRINTING AND DOCUMENTS
Chapter 1.--JOINT COMMITTEE ON PRINTING
1255 Sec. 101. Joint Committee on Printing: membership.
The Joint Committee on Printing shall consist of the
chairman and four members of the Committee on Rules and
Administration of the Senate and the chairman and four
members of the Committee on House Oversight of the House of
Representatives. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1238; Pub.L. 97-4, Feb. 17, 1981, 95 Stat. 6; Pub.L. 104-
186, Title II, Sec. 223(1), Aug. 20, 1996, 110 Stat. 1751.)
1256 Sec. 102. Joint Committee on Printing: succession; powers
during recess.
The members of the Joint Committee on Printing who are
reelected to the succeeding Congress shall continue as
members of the committee until their successors are chosen.
The President of the Senate and the Speaker of the House of
Representatives shall, on the last day of a Congress,
appoint members of their respective Houses who have been
elected to the succeeding Congress to fill vacancies which
may then be about to occur on the Committee, and the
appointees and members of the Committee who have been
reelected shall continue until their successors are chosen.
When Congress is not in session, the Joint Committee may
exercise all its powers and duties as when Congress is in
session. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1238.)
1257 Sec. 103. Joint Committee on Printing: remedial powers.
The Joint Committee on Printing may use any measures it
considers necessary to remedy neglect, delay, duplication,
or waste in the public printing and binding and the
distribution of Government publications. (Pub.L. 90-620,
Oct. 2, 1968, 82 Stat. 1239.)
Chapter 3.--GOVERNMENT PRINTING OFFICE
1258 Sec. 301. Public Printer: appointment.
The President of the United States shall nominate and,
by and with the advice and consent of the Senate, appoint a
suitable person, who must be a practical printer and versed
in the art of bookbinding, to take charge of and manage the
Government Printing Office. His title shall be Public
Printer. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1239;
Pub.L. 92-310, Sec. 210(a) (1), (2), June 6, 1972, 86 Stat.
204.)
1259 Sec. 302. Deputy Public Printer: appointment; duties.
The Public Printer shall appoint a suitable person, who
must be a practical printer and versed in the art of
bookbinding, to be the Deputy Public Printer. He shall
perform the duties formerly required of the chief clerk,
supervise the buildings occupied by the Government Printing
[[Page 1027]]
Office, and perform any other duties required of him by the
Public Printer. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1239.)
1260 Sec. 303. Public Printer and Deputy Public Printer: pay.
The annual rate of pay for the Public Printer shall be a
rate which is equal to the rate for level II of the
Executive Schedule under subchapter II of chapter 53 of
title 5. The annual rate of pay for the Deputy Public
Printer shall be a rate which is equal to the rate for level
III of such Executive Schedule. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1239; Pub.L. 94-82, Sec. 204(c)(1), Aug. 9,
1975, 89 Stat. 421; Pub.L. 101-520, Title II, Sec. 209, Nov.
5, 1990, 104 Stat. 2274; Pub.L. 108-83, Title I, Sec. 1301,
Sept. 30, 2003, 117 Stat. 1033.)
1261 Sec. 304. Public Printer: vacancy in office.
In case of the death, resignation, absence, or sickness
of the Public Printer, the Deputy Public Printer shall
perform the duties of the Public Printer until a successor
is appointed or his absence or sickness ceases; but the
President may direct any other officer of the Government,
whose appointment is vested in the President by and with the
advice and consent of the Senate, to perform the duties of
the vacant office until a successor is appointed, or the
sickness or absence of the Public Printer ceases. A vacancy
occasioned by death or resignation may not be filled
temporarily under this section for longer than ten days, and
a temporary appointment, designation, or assignment of
another officer may not be made except to fill a vacancy
happening during a recess of the Senate. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1239.)
1262 Sec. 305. Public Printer: employees; pay.
(a) The Public Printer may employ journeymen,
apprentices, laborers, and other persons necessary for the
work of the Government Printing Office at rates of wages and
salaries, including compensation for night and overtime
work, he considers for the interest of the Government and
just to the persons employed, except as otherwise provided
by this section. He may not employ more persons than the
necessities of the public work require nor more than four
hundred apprentices at one time. The minimum pay of
journeymen printers, pressmen, and bookbinders employed in
the Government Printing Office shall be at the rate of 90
cents an hour for the time actually employed. Except as
provided by the preceding part of this section the rate of
wages, including compensation for night and overtime work,
for more than ten employees of the same occupation shall be
determined by a conference between the Public Printer and a
committee selected by the trades affected, and the rates and
compensation so agreed upon shall become effective upon
approval by the Joint Committee on Printing. When the Public
Printer and the committee representing a trade fail to agree
as to wages, salaries, and compensation, either party may
appeal to the Joint Committee on Printing, and the decision
of the Joint Committee is final. The wages, salaries, and
compensation so determined are not subject to change oftener
than once a year.
(b) The Public Printer may grant an employee paid on an
annual basis compensatory time off from duty instead of
overtime pay for overtime work. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1240; Pub.L. 91-167, Dec. 26, 1969, 83 Stat.
453; Pub.L. 91-369, July 31, 1970, 84 Stat. 693.)
[[Page 1028]]
Chapter 5.--PRODUCTION AND PROCUREMENT OF PRINTING AND
BINDING
1263 Sec. 501. Government printing, binding, and blank-book work
to be done at Government Printing Office.
All printing, binding, and blank-book work for Congress,
the Executive Office, the Judiciary, other than the Supreme
Court of the United States, and every executive department,
independent office and establishment of the Government,
shall be done at the Government Printing Office, except--
(1) classes of work the Joint Committee on
Printing considers to be urgent or necessary to
have done elsewhere; and
(2) printing in field printing plants
operated by an executive department, independent
office or establishment, and the procurement of
printing by an executive department, independent
office or establishment from allotments for
contract field printing, if approved by the
Joint Committee on Printing.
Printing or binding may be done at the Government
Printing Office only when authorized by law. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1243.) (Note: See Immigration and
Naturalization Service v. Chadha (1983; 462 U.S. 919; 103
S.Ct. 2764) relating to similar legislative veto provisions
found unconstitutional.)
1264 Sec. 502. Procurement of printing, binding, and blank-book
work by Public Printer.
Printing, binding, and blank-book work authorized by
law, which the Public Printer is not able or equipped to do
at the Government Printing Office, may be produced elsewhere
under contracts made by him with the approval of the Joint
Committee on Printing. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1243.) (Note: See Immigration and Naturalization
Service v. Chadha (1983; 462 U.S. 919; 103 S.Ct. 2764)
relating to similar legislative veto provisions found
unconstitutional.)
1265 Sec. 506. Time for printing documents or reports which
include illustrations or maps.
A document or report to be illustrated or accompanied by
maps may not be printed by the Public Printer until the
illustrations or maps designed for it are ready for
publication. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1244.)
1266 Sec. 507. Orders for printing to be acted upon within one
year.
An order for public printing may not be acted upon by
the Public Printer after the expiration of one year unless
the entire copy and illustrations for the work have been
furnished within that period. (Pub.L. 90-620, Oct. 22, 1968,
82 Stat. 1244.)
1267 Sec. 508. Annual estimates of quantity of paper required for
public printing and binding.
At the beginning of each session of Congress, the Public
Printer shall submit to the Joint Committee on Printing
estimates of the quantity of paper of all descriptions
required for the public printing and binding during the
ensuing year. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1244.)
[[Page 1029]]
Chapter 7.--CONGRESSIONAL PRINTING AND BINDING
1268 Sec. 701. ``Usual number'' of documents and reports;
distribution of House and Senate documents and reports;
binding; reports on private bills; number of copies
printed; distribution.\1\
(a) The order by either House of Congress to print a
document or report shall signify the ``usual number'' of
copies for binding and distribution among those entitled to
receive them. A greater number may not be printed unless
ordered by either House, or as provided by this section.
When a special number of a document or report is ordered
printed, the usual number shall also be printed, unless
already ordered.
\1\The number of copies to be printed or the
distribution thereof as specified in sections 701, 706,
713, 721, 723, 726, 906, 1339, and 1718 of title 44,
United States Code, have been changed by the Joint
Committee on Printing under authority of section 103 of
title 44 (Senate Manual section 1257), or as a result of
sequestrations of funds mandated by Pub.L. 99-177, the
Balanced Budget and Emergency Deficit Control Act of
1985. For current regulations, consult the Joint
Committee on Printing.
(b) The ``usual number'' of documents and reports shall
be one thousand six hundred and eighty-two copies, which
shall be printed at one time and distributed as follows:
Of the House documents and reports,
unbound.--to the Senate document room, one
hundred and fifty copies; to the office of the
Secretary of the Senate, ten copies; to the
House document room, not to exceed five hundred
copies; to the office of the Clerk of the House
of Representatives, twenty copies; to the
Library of Congress, ten copies, as provided by
section 1718 of this title.
Of the Senate documents and reports,
unbound.--to the Senate document room, two
hundred and twenty copies; office of the
Secretary of the Senate, ten copies; to the
House document room, not to exceed five hundred
copies; to the Clerk's office of the House of
Representatives, ten copies; to the Library of
Congress, ten copies, as provided by section
1718 of this title.
(c) Of the number printed, the Public Printer shall bind
a sufficient number of copies for distribution as follows:
Of the House documents and reports, bound.--
to the Senate library, fifteen copies; to the
Library of Congress, not to exceed one hundred
and fifty copies, as provided by section 1718 of
this title; to the House of Representatives
library, fifteen copies; to the Superintendent
of Documents, as many copies as are required for
distribution to the State libraries and
designated depositories.
Of the Senate documents and reports,
bound.--to the Senate library, fifteen copies;
to the Library of Congress, copies as provided
by sections 1718 and 1719 of this title; to the
House of Representatives library, fifteen
copies; to the Superintendent of Documents, as
many copies as may be required for distribution
to State libraries and designated depositories.
In binding documents the Public Printer shall
give precedence to those that are to be
distributed to libraries and to designated
depositories. But a State library or designated
depository entitled to documents that may prefer
to have its documents in unbound form, may do so
by notifying the Superintendent of Documents to
that effect prior to the convening of each
Congress.
(d) The usual number of reports on private bills,
concurrent or simple resolutions, may not be printed.
Instead there shall be printed of each
[[Page 1030]]
Senate report on a private bill, simple or concurrent
resolution, in addition to those required to be furnished
the Library of Congress, three hundred and forty-five
copies, which shall be distributed as follows: to the Senate
document room, two hundred and twenty copies; to the
Secretary of the Senate, fifteen copies; to the House
document room, one hundred copies; to the Superintendent of
Documents, ten copies; and of each House report on a private
bill, simple or concurrent resolution, in addition to those
for the Library of Congress, two hundred and sixty copies,
which shall be distributed as follows: to the Senate
document room, one hundred and thirty-five copies; to the
Secretary of the Senate, fifteen copies; to the House
document room, one hundred copies; to the Superintendent of
Documents, ten copies.
This section does not prevent the binding of all Senate
and House reports in the reserve volumes bound for and
delivered to the Senate and House libraries, nor abridge the
right of the Vice President, Senators, Representatives,
Resident Commissioner, Secretary of the Senate, and Clerk of
the House to have bound in half morocco, or material not
more expensive, one copy of every public document to which
he may be entitled. At least twelve copies of each report on
bills for the payment or adjudication of claims against the
Government shall be kept on file in the Senate document
room. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1246.)
Cross Reference
Distribution of Government publications to Library of
Congress, see section 1718 of this title (Senate Manual
section 1323).
1269 Sec. 702. Extra copies of documents and reports.
Copies in addition to the ``usual number'' of documents
and reports shall be printed promptly when ready for
publication, and may be bound in paper or cloth as the Joint
Committee on Printing directs. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1247.)
1270 Sec. 703. Printing extra copies.
Orders for printing copies in addition to the ``usual
number'', otherwise than provided for by this section, shall
be by simple, concurrent, or joint resolution. Either House
may print extra copies to the amount of $1,200 by simple
resolution; if the cost exceeds that sum, the printing shall
be ordered by concurrent resolution, unless the resolution
is self-appropriating, when it shall be by joint resolution.
Resolutions, when presented to either House, shall be
referred to the Committee on House Oversight of the House of
Representatives or the Committee on Rules and Administration
of the Senate, who, in making their report, shall give the
probable cost of the proposed printing upon the estimate of
the Public Printer; and extra copies may not be printed
before the committee has reported. The printing of
additional copies may be performed upon orders of the Joint
Committee on Printing within a limit of $700 in cost in any
one instance. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1247;
Pub.L. 104-186, Title II, Sec. 223(2), Aug. 20, 1996, 110
Stat. 1751.)
1271 Sec. 704. Reprinting bills, laws, and reports from
committees not exceeding fifty pages.
When the supply is exhausted, the Secretary of the
Senate and the Clerk of the House of Representatives may
order the reprinting of not
[[Page 1031]]
more than one thousand copies of a pending bill, resolution,
or public law, not exceeding fifty pages, or a report from a
committee or congressional commission on pending legislation
not accompanied by testimony or exhibits or other appendices
and not exceeding fifty pages. The Public Printer shall
require each requisition for reprinting to cite the specific
authority of law for its execution. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1248.)
1272 Sec. 705. Duplicate orders to print.
The Public Printer shall examine the orders of the
Senate and House of Representatives for printing, and in
case of duplication shall print under the first order
received. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1248.)
1273 Sec. 706. Bills and resolutions: number and distribution.\1\
There shall be printed of each Senate and House public
bill and joint resolution six hundred and twenty-five
copies, which shall be distributed as follows:
\1\See footnote to Senate Manual section 1268.
to the Senate document room, two hundred and
twenty-five copies;
to the office of Secretary of Senate,
fifteen copies;
to the House document room, three hundred
and eighty-five copies.
There shall be printed of each Senate private bill, when
introduced, when reported, and when passed, three hundred
copies, which shall be distributed as follows:
to the Senate document room, one hundred and
seventy copies;
to the Secretary of the Senate, fifteen
copies;
to the House document room, one hundred
copies;
to the Superintendent of Documents, ten
copies.
There shall be printed of each House private bill, when
introduced, when reported, and when passed, two hundred and
sixty copies, which shall be distributed as follows:
to the Senate document room, one hundred and
thirty-five copies;
to the Secretary of the Senate, fifteen
copies;
to the House document room, one hundred
copies;
to the Superintendent of Documents, ten
copies.
Bills and resolutions shall be printed in bill form,
and, unless specially ordered by either House shall be
printed only when referred to a committee, when favorably
reported back, and after their passage by either House.
Of concurrent and simple resolutions, when reported, and
after their passage by either House, only two hundred and
sixty copies shall be printed, except by special order, and
shall be distributed as follows:
to the Senate document room, one hundred and
thirty-five copies;
to the Secretary of the Senate, fifteen
copies;
to the House document room, one hundred
copies;
to the Superintendent of Documents, ten
copies. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1248.)
1274 Sec. 707. Bills and resolutions: style and form.
Subject to sections 205 and 206 of Title 1, the Joint
Committee on Printing may authorize the printing of a bill
or resolution, with index and ancillaries, in the style and
form the Joint Committee on Printing
[[Page 1032]]
considers most suitable in the interest of economy and
efficiency, and to so continue until final enactment in both
Houses of Congress. The committee may also curtail the
number of copies of bills or resolutions, including the slip
form of a public Act or public resolution. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1248.)
1275 Sec. 708. Bills and resolutions: binding sets for Congress.
The Public Printer shall bind four sets of Senate and
House of Representatives bills, joint and concurrent
resolutions of each Congress, two for the Senate and two for
the House, to be furnished him from the files of the Senate
and House document room, the volumes when bound to be kept
there for reference. (Pub.L. 90-620, Oct 22, 1968, 82 Stat.
1249.)
1276 Sec. 709. Public and private laws, postal conventions, and
treaties.
The Public Printer shall print in slip form copies of
public and private laws, postal conventions, and treaties,
to be charged to the congressional allotment for printing
and binding. The Joint Committee on Printing shall control
the number and distribution of copies. (Pub.L. 90-620, Oct
22, 1968, 82 Stat. 1249.)
1277 Sec. 711. Printing Acts, joint resolutions, and treaties.
The Public Printer, on receiving from the Archivist of
the United States a copy of an Act or joint resolution, or
from the Secretary of State, a copy of a treaty, shall print
an accurate copy and transmit it in duplicate to the
Archivist of the United States or to the Secretary of State,
as the case may be, for revision. On the return of one of
the revised duplicates, he shall make the marked corrections
and print the number specified by section 709 of this title.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1249; Pub.L. 98-497,
Title I, Sec. 107(b)(1), Oct. 19, 1984, 98 Stat. 2286.)
1278 Sec. 713. Journals of Houses of Congress.\1\
There shall be printed of the Journals of the Senate and
House of Representatives eight hundred and twenty copies,
which shall be distributed as follows:
\1\See footnote to Senate Manual section 1268.
to the Senate document room, ninety copies
for distribution to Senators, and twenty-five
additional copies;
to the Senate library, ten copies;
to the House document room, three hundred
and sixty copies for distribution to Members,
and twenty-five additional copies;
to the Department of State, four copies;
to the Superintendent of Documents, one
hundred and forty-four copies to be distributed
to three libraries in each of the States to be
designated by the Superintendent of Documents;
and
to the library of the House of
Representatives, ten copies.
The remaining number of the Journals of the Senate and House
of Representatives, consisting of twenty-five copies, shall
be furnished to the Secretary of the Senate and the Clerk of
the House of Representatives, respectively, as the
necessities of their respective offices require, as rapidly
as signatures are completed for distribution. (Pub.L. 90-
620, Oct. 22, 1968, 82 Stat. 1249; Pub.L. 97-164, Sec. 158,
Apr. 2, 1982, 96 Stat. 47.)
[[Page 1033]]
1279 Sec. 714. Printing documents for Congress in two or more
editions; printing of full number and allotment of full
quota.
The Joint Committee on Printing shall establish rules to
be observed by the Public Printer, by which public documents
and reports printed for Congress, or either House, may be
printed in two or more editions, to meet the public
requirements. The aggregate of the editions may not exceed
the number of copies otherwise authorized. This section does
not prevent the printing of the full number of a document or
report, or the allotment of the full quota to Senators and
Representatives, as otherwise authorized, when a legitimate
demand for the full complement is known to exist. (Pub.L.
90-620, Oct. 22, 1968, 82 Stat. 1250.)
1280 Sec. 715. Senate and House documents and reports for
Department of State.
The Public Printer shall print, in addition to the usual
number, and furnish the Department of State twenty copies of
each Senate and House of Representatives document and
report. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1250.)
Cross References
For distribution of House and Senate documents and
reports, see sections 701, 1718, and 1719 of this title
(Senate Manual sections 1268, 1323, and 1324).
1281 Sec. 716. Printing of documents not provided for by law.
Either House may order the printing of a document not
already provided for by law, when accompanied by an estimate
from the Public Printer as to the probable cost. An
executive department, bureau, board, or independent office
of the Government submitting reports or documents in
response to inquiries from Congress shall include an
estimate of the probable cost of printing to the usual
number. This section does not apply to reports or documents
not exceeding fifty pages. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1250.)
1282 Sec. 717. Appropriation chargeable for printing of document
or report by order of Congress.
The cost of the printing of a document or report printed
by order of Congress which, under section 1107 of this
title, cannot be properly charged to another appropriation
or allotment of appropriation already made, upon order of
the Joint Committee on Printing, shall be charged to the
allotment of appropriation for printing and binding for
Congress. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1250.)
1283 Sec. 718. Lapse of authority to print.
The authority to print a document or report, or a
publication authorized by law to be printed, for
distribution by Congress, shall lapse when the whole number
of copies has not been ordered within two years from the
date of the original order, except orders for subsequent
editions, approved by the Joint Committee on Printing, in
which case the whole number may not exceed that originally
authorized by law. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1250.)
[[Page 1034]]
1284 Sec. 719. Classification and numbering of publications
ordered printed by Congress; designation of publications
of departments; printing of committee hearings.
Publications ordered printed by Congress, or either
House, shall be in four series, namely:
one series of reports made by the committees
of the Senate, to be known as Senate reports;
one series of reports made by the committees
of the House of Representatives, to be known as
House reports;
one series of documents other than reports
of committees, the orders for printing which
originate in the Senate, to be known as Senate
documents, and
one series of documents other than committee
reports, the orders for printing which originate
in the House of Representatives, to be known as
House documents.
The publications in each series shall be consecutively
numbered, the numbers in each series continuing in unbroken
sequence throughout the entire term of a Congress, but these
provisions do not apply to the documents printed for the use
of the Senate in executive session. Of the ``usual number'',
the copies which are intended for distribution to State
libraries and other designated depositories of annual or
serial publications originating in or prepared by an
executive department, bureau, office, commission, or board
may not be numbered in the document or report series of
either House of Congress, but shall be designated by title
and bound as provided by section 738 of this title; and the
departmental edition, if any, shall be printed concurrently
with the ``usual number''. Hearings of committees may be
printed as congressional documents only when specifically
ordered by Congress or either House. (Pub.L. 90-620, Oct.
22, 1968, 82 Stat. 1250.)
1285 Sec. 720. Senate and House Manuals.
Each House may order printed as many copies as it
desires, of the Senate Manual and of the Rules and Manual of
the House of Representatives, even though the cost exceed
$500. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1251.)
1286 Sec. 721. Congressional Directory.\1\
(a) There shall be prepared under the direction of the
Joint Committee on Printing (1) a Congressional Directory,
which shall be printed and distributed as early as
practicable during the first session of each Congress and
(2) a supplement to each Congressional Directory, which
shall be printed and distributed as early as practicable
during the second regular session of each Congress. The
Joint Committee shall control the number and distribution of
the Congressional Directory and each supplement.
\1\See footnote to Senate Manual section 1268.
(b) One copy of the Congressional Directory delivered to
Members of the Senate and the House of Representatives
(including Delegates and the Resident Commissioner) shall be
bound in cloth and imprinted on the cover with the name of
the Member. Copies of the Congressional Directory delivered
to depository libraries may be bound in cloth. All other
copies of the Congressional Directory shall be bound in
paper and names shall not be imprinted thereon, except that
copies printed
[[Page 1035]]
for sale under section 722 may be bound in cloth. (Pub.L.
90-620, Oct. 22, 1968, 82 Stat. 1251; Pub.L. 95-94,
Sec. 404, Aug. 5, 1977, 91 Stat. 682.)
1287 Sec. 722. Congressional Directory: sale.
The Public Printer, under the direction of the Joint
Committee on Printing, may print the current Congressional
Directory for sale at a price sufficient to reimburse the
expense of printing. The money derived from sales shall be
paid into the Treasury and accounted for in his annual
report to Congress, and sales may not be made on credit.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1251.)
1288 Sec. 723. Memorial addresses: preparation; distribution.\1\
After the final adjournment of each session of Congress,
there shall be compiled, prepared, printed with
illustrations, and bound in cloth in one volume, in the
style, form, and manner directed by the Joint Committee on
Printing, without extra compensation to any employee, the
legislative proceedings of Congress and the exercises at the
general memorial services held in the House of
Representatives during each session relative to the death of
a Member of Congress or a former Member of Congress who
served as speaker, together with all relevant memorial
addresses and eulogies published in the Congressional Record
during the same session of Congress, and any other matter
the Joint Committee considers relevant; and there shall be
printed as many copies as needed to supply the total
quantity provided for by this section, of which fifty
copies, bound in full morocco, with gilt edges, suitably
lettered as may be requested, shall be delivered to the
family of the deceased, and the remaining copies shall be
distributed as follows:
\1\See footnote to Senate Manual section 1268. Title
VIII of Public Law 94-59, Sec. 801, July 25, 1975, 89
Stat. 296, provides in part as follows: ``Hereafter,
appropriations for authorized printing and binding for
Congress shall not be available under the authority of
section 723 of title 44 of the United States Code for
the printing, publication, and distribution of more than
fifty bound eulogies to be delivered to the family of
the deceased, and in the case of a deceased Senator or
deceased Representative (including Delegates to Congress
and the Resident Commissioner from Puerto Rico), there
shall be furnished to his successor in office two
hundred and fifty copies.''.
of all eulogies on deceased Members of
Congress to the Vice President and each Senator,
Representative, and Resident Commissioner in
Congress, one copy;
of the eulogies on deceased Senators there
shall be furnished two hundred and fifty copies
for each Senator of the State represented by the
deceased and twenty copies for each
Representative from that State;
of the eulogies on a deceased Representative
and Resident Commissioner two hundred and fifty
copies for his successor in office; twenty
copies for each of the other Representatives, or
Resident Commissioner of the State, or insular
possession represented by the deceased; and
twenty copies for each Senator from that State.
The ``usual number'' of memorial addresses may not be
printed. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1251;
Pub.L. 97-51, Sec. 101(c), Oct. 1, 1981, 95 Stat. 959.)
[[Page 1036]]
1289 Sec. 724. Memorial addresses: illustrations.
The illustrations to accompany bound copies of memorial
addresses delivered in Congress shall be made at the Bureau
of Engraving and Printing and paid for out of the
appropriation for that bureau, or, in the discretion of the
Joint Committee on Printing, shall be obtained elsewhere by
the Public Printer and charged to the allotment for printing
and binding for Congress. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1252.)
1290 Sec. 725. Statement of appropriations; ``usual number''.
Of the statements of appropriations required to be
prepared by section 105 of Title 2, there shall be printed,
after the close of each regular session of Congress, the
usual number of copies. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1252.)
1291 Sec. 726. Printing for committees of Congress.\1\
A Committee of Congress may not procure the printing of
more than one thousand copies of a hearing, or other
document germane thereto, for its use except by simple,
concurrent, or joint resolution, as provided by section 703
of this title. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1252.)
\1\See footnote to Senate Manual section 1268.
1292 Sec. 727. Committee reports: indexing and binding.
The Secretary of the Senate and the Clerk of the House
of Representatives shall procure and file for the use of
their respective House copies of all reports made by
committees, and at the close of each session of Congress
shall have the reports indexed and bound, one copy to be
deposited in the library of each House and one copy in the
committee from which the report emanates. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1252.)
1293 Sec. 728. United States Statutes at Large: distribution.\2\
The Public Printer, after the final adjournment of each
regular session of Congress, shall print and bind copies of
the United States Statutes at Large, to be charged to the
congressional allotment for printing and binding. The Joint
Committee on Printing shall control the number and
distribution of the copies.
\2\Title X of Pub.L. 94-440, Sec. 1000, Oct. 1, 1976, 90
Stat. 1459, provides in part as follows: ``Hereafter,
notwithstanding any other provisions of law,
appropriations for the automatic distribution to
Senators and Representatives (including Delegates to
Congress and the Resident Commissioner from Puerto Rico)
of copies of the United States Statutes at Large shall
not be available with respect to any Senator or
Representative unless such Senator or Representative
specifically, in writing, requests that he receive
copies of such document.''.
The Public Printer shall print and, after the end of
each calendar year, bind and deliver to the Superintendent
of Documents a number of copies of the United States
Treaties and Other International Agreements not exceeding
the number of copies of the United States Statutes at Large
required for distribution in the manner provided by law.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1252.)
1294 Sec. 730. Distribution of documents to Members of Congress.
When, in the division among Senators, and
Representatives, of documents printed for the use of
Congress there is an apportionment to each or either House
in round numbers, the Public Printer may not
[[Page 1037]]
deliver the full number so accredited at the Senate Service
Department and House of Representatives Publications
Distribution Service, but only the largest multiple of the
number constituting the full membership of that House,
including the Secretary and Sergeant at Arms of the Senate
and Clerk and Sergeant at Arms of the House, which is
contained in the round numbers thus accredited to that
House, so that the number delivered divides evenly and
without remainder among the Members of the House to which
they are delivered; and the remainder of the documents thus
resulting shall be turned over to the Superintendent of
Documents, to be distributed by him, first, to public and
school libraries for the purpose of completing broken sets;
second, to public and school libraries that have not been
supplied with any portions of the sets, and, lastly, by sale
to other persons; the libraries to be named to him by
Senators and Representatives; and in this distribution the
Superintendent of Documents, as far as practicable, shall
make an equal allowance to each Senator and Representative.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1253; Pub.L. 104-
186, Title II, Sec. 223(3), Aug. 20, 1996, 110 Stat. 1751.)
1295 Sec. 731. Allotments of public documents printed after
expiration of terms of Members of Congress; rights of
retiring Members to documents.
The Congressional allotment of public documents, other
than the Congressional Record, printed after the expiration
of the term of office of the Vice President of the United
States, or Senator, Representative, or Resident
Commissioner, shall be delivered to his successor in office.
Unless the Vice President of the United States, a
Senator, Representative, or Resident Commissioner, having
public documents to his credit at the expiration of his term
of office takes them prior to the 30th day of June next
following the date of expiration, he shall forfeit them to
his successor in office. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1253.)
1296 Sec. 732. Time for distribution of documents by Members of
Congress extended.
Reelected Members may distribute public documents to
their credit, or the credit of their respective districts in
the Interior or other Departments and bureaus, and in the
Government Printing Office, during their successive terms
and until their right to frank documents ends. (Pub.L. 90-
620, Oct. 22, 1968, 82 Stat. 1253.)
1297 Sec. 733. Documents and reports ordered by Members of
Congress; franks and envelopes for Members of Congress.
The Public Printer on order of a Member of Congress, on
prepayment of the cost, may reprint documents and reports of
committees together with the evidence papers submitted, or
any part ordered printed by the Congress.
He may also furnish without cost to Members and the
Resident Commissioner from Puerto Rico, blank franks printed
on sheets and perforated, or singly at their option, for
public documents. Franks shall contain in the upper left-
hand corner the following words: ``Public document. United
States Senate'' or ``House of Representatives U.S.'' and in
upper right-hand corner the letters ``U.S.S.'' or ``M.C.''
Franks may also contain information relating to missing
children as provided in section 3220 of title 39. But he may
not print any other words except
[[Page 1038]]
where it is desirable to affix the official title of a
document. Other words printed on franks shall be at the
personal expense of the Member or Resident Commissioner
ordering them.
At the request of a Member of Congress or Resident
Commissioner the Public Printer may print upon franks or
envelopes used for mailing public documents the facsimile
signature of the Member or Resident Commissioner and a
special request for return if not called for, and the name
of the State or Commonwealth and county and city. The Member
or Resident Commissioner shall deposit with his order the
extra expense involved in printing these additional words.
The Public Printer may also, at the request of a Member
or Resident Commissioner, print on envelopes authorized to
be furnished, the name of the Member or Resident
Commissioner, and State or Commonwealth, the date, and the
topic or subject matter, not exceeding twelve words.
The Public Printer shall deposit moneys accruing under
this section in the Treasury of the United States to the
credit of the appropriation made for the working capital of
the Government Printing Office for the year in which the
work is done. He shall account for them in his annual report
to Congress. (As amended Pub.L. 93-191, Sec. 8(a), Dec. 18,
1973, 87 Stat. 745; Pub.L. 93-255, Sec. 2(b), Mar. 27, 1974,
88 Stat. 52; Pub.L. 99-87, Sec. 1(c)(2), Aug. 9, 1985, 99
Stat. 291.)
1298 Sec. 734. Stationery and blank books for Congress.
Upon requisition of the Secretary of the Senate and the
Clerk of the House of Representatives, respectively, the
Public Printer shall furnish stationery, blank books,
tables, forms, and other necessary papers preparatory to
congressional legislation, required for the official use of
the Senate and the House of Representatives, or their
committees and officers. This does not prevent the purchase
by the officers of the Senate and House of Representatives
of stationery and blank books necessary for sales to
Senators and Members in the stationery rooms of the two
Houses as provided by law. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1254.)
1299 Sec. 735. Binding for Senators.\1\
Each Senator is entitled to the binding in half morocco,
or material not more expensive, of one copy of each public
document to which he is entitled, an account of which shall
be kept by the Secretary of the Senate. (Pub.L. 90-620, Oct.
22, 1968, 82 Stat. 1254; Pub.L. 104-186, Title II,
Sec. 223(4)(A), Aug. 20, 1996, 110 Stat. 1751.)
\1\The rebinding of clothbound books has been prohibited
by the Joint Committee on Printing under authority of
section 103 of title 44, United States Code (Senate
Manual section 1257).
Title VIII of Pub.L. 94-59, Sec. 801, July 25, 1975, 89
Stat. 296, provides in part as follows: ``Hereafter,
notwithstanding any other provisions of law,
appropriations for the binding of copies of public
documents by Committees for distribution to Senators and
Representatives (including Delegates to Congress and the
Resident Commissioner from Puerto Rico) shall not be
available for a Senator or Representative unless such
Senator or Representative specifically, in writing,
requests that he receive bound copies of any such
documents.''.
1300 Sec. 736. Binding at expense of Members of Congress.
The Public Printer may bind at the Government Printing
Office books, maps, charts, or documents published by
authority of Congress, upon
[[Page 1039]]
application of a Member of Congress, and payment of the
actual cost of binding. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1254.)
1301 Sec. 737. Binding for Senate library.\1\
The Secretary of the Senate may make requisition upon
the Public Printer for the binding for the Senate library of
books he considers necessary, at a cost not to exceed $200
per year. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1254.)
\1\The ceiling of $200 per year for binding for the
Senate library has been removed by the Joint Committee
on Printing under authority of section 103 of title 44,
United States Code (Senate Manual section 1257).
1302 Sec. 738. Binding of publications for distribution to
libraries.
The Public Printer shall supply the Superintendent of
Documents with sufficient copies of publications distributed
in unbound form, to be bound and distributed to the State
libraries and other designated depositories for their
permanent files. Every publication of sufficient size on any
one subject shall be bound separately and receive the title
suggested by the subject of the volume, and the others shall
be distributed in unbound form as soon as printed. The
library edition, as well as all other bound sets of
congressional numbered documents and reports, shall be
arranged in volumes and bound in the manner directed by the
Joint Committee on Printing. (Pub.L. 90-620, Oct. 22, 1968,
82 Stat. 1254.)
1303 Sec. 739. Senate and House document rooms; superintendents.
There shall be one document room of the Senate and one
of the House of Representatives, to be designated,
respectively, the ``Senate and House document room.'' Each
shall be in charge of a superintendent, who shall be
appointed by the Secretary of the Senate and the Clerk of
the House, respectively, together with the necessary
assistants. The Senate document room shall be under the
jurisdiction of the Secretary of the Senate. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1254; Pub.L. 104-186, Title II,
Sec. 223(5), Aug. 20, 1996, 110 Stat. 1751.)
1304 Sec. 740. Senate Service Department and House Publications
Distribution Service; superintendents.
There shall be a Senate Service Department and a House
of Representatives Publications Distribution Service in the
charge of superintendents, appointed respectively by the
Sergeant at Arms of the Senate and Chief Administrative
Officer of the House of Representatives, together with the
necessary assistants. Reports or documents to be distributed
for the Senators and Representatives shall be folded and
distributed from the Senate Service Department and House of
Representatives Publications Distribution Service, unless
otherwise ordered, and the respective superintendent shall
notify each Senator and Representative in writing once every
sixty days of the number and character of publications on
hand and assigned to him for use and distribution. (Pub.L.
90-620, Oct. 22, 1968, 82 Stat. 1255; Pub.L. 104-186, Title
II, Sec. 223(6), Aug. 20, 1996, 110 Stat. 1751.)
1305 Sec. 741. Disposition of documents stored at Capitol.
The Secretary and Sergeant at Arms of the Senate and the
Clerk and Doorkeeper of the House of Representatives, at the
convening in regular session of each successive Congress
shall cause an invoice to be made of public documents stored
in and about the Capitol, other
[[Page 1040]]
than those belonging to the quota of Members of Congress, to
the Library of Congress and the Senate and House libraries
and document rooms. The superintendents of the Senate
Service Department and House of Representatives Publications
Distribution Service shall put the documents to the credit
of Senators and Representatives in quantities equal in the
number of volumes and as nearly as possible in value, to
each Member of Congress, and the documents shall be
distributed upon the orders of Senators and Representatives,
each of whom shall be supplied by the superintendents of the
Senate Service Department and House of Representatives
Publications Distribution Service with a list of the number
and character of the publications thus put to his credit,
but before apportionment is made copies of any of these
documents desired for the use of a committee of either House
shall be delivered to the chairman of the committee.
Four copies of leather-bound documents shall be reserved
and carefully stored, to be used in supplying deficiencies
in the Senate and House libraries caused by wear or loss.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1255.)
Chapter 9.--CONGRESSIONAL RECORD
1306 Sec. 901. Congressional Record: arrangement, style,
contents, and indexes.
The Joint Committee on Printing shall control the
arrangement and style of the Congressional Record, and while
providing that it shall be substantially a verbatim report
of proceedings, shall take all needed action for the
reduction of unnecessary bulk. It shall provide for the
publication of an index of the Congressional Record
semimonthly during and at the close of sessions of Congress.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1255.)
1307 Sec. 902. Congressional Record: indexes.
The Public Printer shall prepare the semimonthly and the
session index to the Congressional Record. The Joint
Committee on Printing shall direct the form and manner of
its publication and distribution. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1256; Pub.L. 108-102, Sec. 1(a), Oct. 29,
2003, 117 Stat. 1198.)
1308 Sec. 903. Congressional Record: daily and permanent forms.
The public proceedings of each House of Congress as
reported by the Official Reporters, shall be printed in the
Congressional Record, which shall be issued in daily form
during each session and shall be revised, printed, and bound
promptly, as directed by the Joint Committee on Printing, in
permanent form, for distribution during and after the close
of each session of Congress. The daily and the permanent
Record shall bear the same date, which shall be that of the
actual day's proceedings reported. The ``usual number'' of
the Congressional Record may not be printed. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1256.)
1309 Sec. 904. Congressional Record: maps; diagrams;
illustrations.
Maps, diagrams, or illustrations may not be inserted in
the Record without the approval of the Joint Committee on
Printing. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1256.)
[[Page 1041]]
1310 Sec. 905. Congressional Record: additional insertions.
The Joint Committee on Printing shall provide for
printing in the daily Record the legislative program for the
day together with a list of congressional committee meetings
and hearings, and the place of meeting and subject matter.
It shall cause a brief resume of congressional activities
for the previous day to be incorporated in the Record,
together with an index of its contents prepared under the
supervision of the Secretary of the Senate and the Clerk of
the House of Representatives, respectively. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1256.)
1311 Sec. 906. Congressional Record: gratuitous copies;
delivery.\1\
The Public Printer shall furnish the Congressional
Record only as follows:
\1\Pub.L. 93-145, Nov. 1, 1973, 87 Stat. 546, provides
in part as follows: ``Hereafter, appropriations for
authorized printing and binding for Congress shall not
be available under the authority of the Act of October
22, 1968 (44 U.S.C. 906) for the printing, publication,
and distribution of more than one copy of the bound
permanent editions of the Congressional Record for the
Vice President and each Member of the Senate and House
of Representatives.''.
of the bound edition--
to the Senate Service Department five copies
for the Vice President and each Senator;
to the Secretary and Sergeant at Arms of the
Senate, each, two copies;
to the Joint Committee on Printing not to
exceed one hundred copies;
to the House of Representatives Publications
Distribution Service, three copies for each
Representative and Resident Commissioner in
Congress; and
to the Clerk and Sergeant at Arms of the
House of Representatives, each, two copies;
of the daily edition--
to the Vice President, one hundred copies;
to each Senator, fifty copies (which may be
transferred only to public agencies and
institutions);
to the Secretary and Sergeant at Arms of the
Senate, each, twenty-five copies;
to the Secretary, for official use, not to
exceed thirty-five copies; and
to the Sergeant at Arms for use on the floor
of the Senate, not to exceed fifty copies;
to each Member of the House of
Representatives, the Resident Commissioner from
Puerto Rico, the Delegate from the District of
Columbia, the Delegate from Guam, and the
Delegate from the Virgin Islands, thirty-four
copies (which may be transferred only to public
agencies and institutions);
to the Clerk and Sergeant at Arms of the
House of Representatives, each, twenty-five
copies;
to the Clerk, for official use, not to
exceed fifty copies, and to the Clerk for use on
the floor of the House of Representatives, not
to exceed seventy-five copies;
to the Vice President and each Senator,
Representative, and Resident Commissioner in
Congress (and not transferable) three copies
[[Page 1042]]
of which one shall be delivered at his
residence, one at his office and one at the
Capitol.
In addition to the foregoing the Congressional Record
shall also be furnished as follows:
In unstitched form, and held in reserve by the Public
Printer, as many copies of the daily Record as may be
required to supply a semimonthly edition, bound in paper
cover together with each semimonthly index when it is
issued, and then be delivered promptly as follows:
to each committee and commission of
Congress, one daily and one semimonthly copy;
to each joint committee and joint commission
in Congress, as may be designated by the Joint
Committee on Printing, two copies of the daily,
one semimonthly copy, and one bound copy;
to the Secretary and the Sergeant at Arms of
the Senate, for office use, each, six
semimonthly copies;
to the Clerk and Sergeant at Arms of the
House, for office use, each, six semimonthly
copies;
to the Joint Committee on Printing, ten
semimonthly copies;
to the Vice President and each Senator,
Representative, and Resident Commissioner in
Congress, one semimonthly copy;
to the President of the United States, for
the use of the Executive Office, ten copies of
the daily, two semimonthly copies, and one bound
copy;
to the Chief Justice of the United States
and each of the Associate Justices of the
Supreme Court of the United States, one copy of
the daily;
to the offices of the marshal and clerk of
the Supreme Court of the United States, each,
two copies of the daily and one semimonthly
copy;
to each United States circuit and district
judge, and to the chief judge and each associate
judge of the United States Court of Federal
Claims, the United States Court of International
Trade, the Tax Court of the United States, the
United States Court of Appeals for Veterans
Claims, and the United States Court of Appeals
for the Armed Forces, upon request to a Member
of Congress and notification by the Member to
the Public Printer, one copy of the daily, in
addition to those authorized to be furnished to
Members of Congress under the preceding
provisions of this section;
to the offices of the Vice President and the
Speaker of the House of Representatives, each,
six copies of the daily and one semimonthly
copy;
to the Sergeant at Arms, the Chaplain, the
Postmaster, the superintendent and the foreman
of the Senate Service Department and of the
House of Representatives Publications
Distribution Service, respectively; and to the
Secretaries to the Majority and the Minority of
the Senate, each, one copy of the daily;
to the office of the Parliamentarian of the
House of Representatives, six copies of the
daily, one semimonthly copy, and two bound
copies;
to the offices of the Official Reporters of
Debates of the Senate and House of
Representatives, respectively, each, fifteen
copies of the daily, one semimonthly copy, and
three bound copies;
[[Page 1043]]
to the office of the stenographers to
committees of the House of Representatives, four
copies of the daily and one semimonthly copy;
to the office of the Congressional Record
Index, ten copies of the daily and two
semimonthly copies;
to the offices of the superintendent of the
Senate and House document rooms, each, three
copies of the daily, one semimonthly copy, and
one bound copy;
to the offices of the superintendents of the
Senate and House press galleries, each, two
copies of the daily, one semimonthly copy, and
one bound copy;
to the offices of the Legislative Counsel of
the Senate and House of Representatives,
respectively, and the Architect of the Capitol,
each, three copies of the daily, one semimonthly
copy, and one bound copy;
to the Library of Congress for official use
in Washington, District of Columbia, and for
international exchange, as provided by sections
1718 and 1719 of this title, not to exceed one
hundred and forty-five copies of the daily, five
semimonthly copies, and one hundred and fifty
bound copies;
to the library of the Senate, three copies
of the daily, two semimonthly copies, and not to
exceed fifteen bound copies;
to the library of the House of
Representatives, five copies of the daily, two
semimonthly copies, and not to exceed twenty-
eight bound copies, of which eight copies may be
bound in the style and manner approved by the
Joint Committee on Printing;
to the library of the Supreme Court of the
United States, two copies of the daily, two
semimonthly copies, and not to exceed five bound
copies;
to the library of each United States Court
of Appeals, each United States District Court,
the United States Court of Federal Claims, the
United States Court of International Trade, the
Tax Court of the United States, the United
States Court of Appeals for Veterans Claims, and
the United States Court of Appeals for the Armed
Forces, upon request to the Public Printer, one
copy of the daily, one semimonthly copy, and one
bound copy;
to the Public Printer for official use, not
to exceed seventy-five copies of the daily, ten
semimonthly copies, and two bound copies;
to the Director of the Botanic Garden, two
copies of the daily and one semimonthly copy;
to the Archivist of the United States, five
copies of the daily, two semimonthly copies, and
two bound copies;
to the library of each executive department,
independent office, and establishment of the
Government in the District of Columbia, except
those designated as depository libraries, and to
the libraries of the municipal government of the
District of Columbia, the Naval Observatory, and
the Smithsonian Institution, each, two copies of
the daily, one semimonthly copy, and one bound
copy;
to the offices of the Governors of Puerto
Rico, Guam and the Virgin Islands, each, five
copies in both daily and bound form;
to the office of the Governor of the Canal
Zone, five copies in both daily and bound form;
[[Page 1044]]
to each ex-President and ex-Vice President
of the United States, one copy of the daily;
to each former Senator, Representative, and
Commissioner from Puerto Rico, upon request to
the Public Printer, one copy of the daily;
to the governor of each State, one copy in
both daily and bound form;
to each separate establishment of the Armed
Forces Retirement Home, to each of the National
Homes for Disabled Volunteer Soldiers, and to
each of the State soldiers' homes, one copy of
the daily;
to the Superintendent of Documents, as many
daily and bound copies as may be required for
distribution to depository libraries;
to the Department of State, not to exceed
one hundred and fifty copies of the daily, for
distribution to each United States embassy and
legation abroad, and to the principal consular
offices in the discretion of the Secretary of
State;
to each foreign legation in Washington whose
government extends a like courtesy to our
embassies and legations abroad, one copy of the
daily, to be furnished upon requisition of and
sent through the Secretary of State;
to each newspaper correspondent whose name
appears in the Congressional Directory, and who
makes application, for his personal use and that
of the papers he represents, one copy of the
daily and one copy of the bound, the same to be
sent to the office address of the member of the
press or elsewhere as he directs; not to exceed
four copies in all may be furnished to members
of the same press bureau.
Copies of the daily edition, unless otherwise directed
by the Joint Committee on Printing, shall be supplied and
delivered promptly on the day after the actual day's
proceedings as originally published. Each order for the
daily Record shall begin with the current issue, if previous
issues of the same session are not available. The
apportionment specified for daily copies may not be
transferred for the bound form and an allotment of daily
copies not used by a Member during a session shall lapse
when the session ends. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1256; Pub.L. 91-276, June 12, 1970, 84 Stat. 303;
Pub.L. 92-373, Aug. 10, 1972, 86 Stat. 528; Pub.L. 93-314,
Sec. 1(b), June 8, 1974, 88 Stat. 239; Pub.L. 95-94,
Sec. 407(a), Aug. 5, 1977, 91 Stat. 683; Pub.L. 96-417,
Title VI, Sec. 601(11), Oct. 10, 1980, 94 Stat. 1744; Pub.L.
97-164, Sec. 164(2), Apr. 2, 1982, 96 Stat. 50; Pub.L. 101-
510, Title XV, Sec. Sec. 1533(c)(3), 1541(a), Nov. 5, 1990,
104 Stat. 1736; Pub.L. 102-82, Sec. 6, Aug. 6, 1991, 105
Stat. 337; Pub.L. 103-337, Sec. 924(d)(1)(D), Oct. 5, 1994,
108 Stat. 2832; Pub.L. 104-186, Title II, Sec. 223(7), Aug.
20, 1996, 110 Stat. 1751; Pub.L. 105-368, Sec. 512(b)(1)(C),
Nov. 11, 1998, 112 Stat. 3342.)
1312 Sec. 907. Congressional Record: extracts for Members of
Congress; mailing envelopes.
The Public Printer may print and deliver, upon the order
of a Member of Congress and payment of the cost, extracts
from the Congressional Record. The Public Printer may
furnish without cost to Members and the Resident
Commissioner, envelopes, ready for mailing the Congressional
Record or any part of it, or speeches, or reports in it, if
such part, speeches, or reports are mailable as franked mail
under section
[[Page 1045]]
3210 of title 39. Envelopes so furnished shall contain in
the upper left-hand corner the following words: ``United
States Senate'' or ``House of Representatives, U.S. Part of
Congressional Record'', and in the upper right-hand corner
the letters ``U.S.S.'' or ``M.C.'', and the Public Printer
may, at the request of a Member or Resident Commissioner,
print in addition to the foregoing, his name and State or
Commonwealth, the date, and the topic or subject matter, not
exceeding twelve words. He may not print any other words on
envelopes, except at the personal expense of the Member or
Resident Commissioner ordering the envelopes, except to
affix the official title of a document. The Public Printer
shall deposit moneys accruing under this section in the
Treasury of the United States to the credit of the
appropriation made for the working capital of the Government
Printing Office for the year in which the work is done, and
accounted for in his annual report to Congress. (Pub.L. 90-
620, Oct. 22, 1968, 82 Stat. 1259; Pub.L. 93-191, Sec. 8(b),
Dec. 18, 1973, 87 Stat. 745; Pub.L. 93-255, Sec. 2(c), Mar.
27, 1974, 88 Stat. 52.)
1313 Sec. 908. Congressional Record: payment for printing
extracts or other documents.
If a Member or Resident Commissioner fails to pay the
cost of printing extracts from the Congressional Record or
other documents ordered by him to be printed, the Public
Printer shall certify the amount due to the Chief
Administrative Officer of the House of Representatives or
the financial clerk of the Senate, as the case may be, who
shall deduct from any salary due the delinquent the amount,
or as much of it as the salary due may cover, and pay the
amount so obtained to the Public Printer, to be applied by
him to the satisfaction of the indebtedness. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1260; Pub.L. 104-186, Title II,
Sec. 223(8), Aug. 20, 1996, 110 Stat. 1752.)
1314 Sec. 910. Congressional Record: subscriptions; sale of
current, individual numbers, and bound sets; postage
rate.
(a) Under the direction of the Joint Committee, the
Public Printer may sell--
(1) subscriptions to the daily Record; and
(2) current, individual numbers, and bound
sets of the Congressional Record.
(b) The price of a subscription to the daily Record and
of current, individual numbers, and bound sets shall be
determined by the Public Printer based upon the cost of
printing and distribution. Any such price shall be paid in
advance. The money from any such sale shall be paid into the
Treasury and accounted for in the Public Printer's annual
report to Congress.
(c) The Congressional Record shall be entitled to be
mailed at the same rates of postage at which any newspaper
or other periodical publication, with a legitimate list of
paid subscribers, is entitled to be mailed. (Pub.L. 90-620,
Oct. 22, 1968, 82 Stat. 1260; Pub.L. 93-314, Sec. 1(a), June
8, 1974, 88 Stat. 239.)
[[Page 1046]]
Chapter 11.--EXECUTIVE AND JUDICIARY PRINTING AND BINDING
1315 Sec. 1104. Restrictions on use of illustrations.
Appropriations made for printing and binding may not be
used for an illustration, engraving, or photograph in a
document or report ordered printed by Congress unless the
order to print expressly authorizes it, nor in a document or
report of an executive department, independent office or
establishment of the Government until the head of the
executive department or Government establishment certifies
in a letter transmitting the report that the illustration,
engraving, or photograph is necessary and relates entirely
to the transaction of public business. (Pub.L. 90-620, Oct.
22, 1968, 82 Stat. 1261.)
Chapter 13.--PARTICULAR REPORTS AND DOCUMENTS
1316 Sec. 1301. Agriculture, Department of: report of Secretary.
The annual report of the Secretary of Agriculture shall
be submitted and printed in two parts, as follows:
part 1, containing purely business and
executive matter necessary for the Secretary to
submit to the President and Congress;
part 2, reports from the different bureaus
and divisions, and papers prepared by their
special agents, accompanied by suitable
illustrations as are, in the opinion of the
Secretary, specially suited to interest and
instruct the farmers of the country, and to
include a general report of the operations of
the department for their information.
In addition to the usual number, there shall be printed
of part 1, one thousand copies for the Senate, two thousand
copies for the House of Representatives, and three thousand
copies for the Department of Agriculture; and of part 2, one
hundred and ten thousand copies for the use of the Senate,
three hundred and sixty thousand copies for the use of the
House of Representatives, and thirty thousand copies for the
use of the Department of Agriculture, the illustrations for
part 2 to be subject to the approval of the Secretary of
Agriculture, and executed under the supervision of the
Public Printer, in accordance with directions of the Joint
Committee on Printing, and the title of each of the parts
shall show that each part is complete in itself. (Pub.L. 90-
620, Oct. 22, 1968, 82 Stat. 1265.)
1317 Sec. 1326. Librarian of Congress: reports.
Five thousand copies of the annual and special reports
of the Librarian of Congress submitted to Congress, shall be
printed and bound in cloth for the Library of Congress.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1270.)
1318 Sec. 1339. Printing of the President's message.\1\
The message of the President without the accompanying
documents and reports shall be printed in pamphlet form,
immediately upon its receipt by Congress. In addition to the
usual number, fifteen thousand
[[Page 1047]]
copies shall be printed, of which five thousand shall be for
the Senate, and ten thousand for the House of
Representatives.
\1\See footnote to Senate Manual section 1268.
In addition to the usual number of the President's
message and accompanying documents, there shall be printed
one thousand copies for the Senate and two thousand for the
House of Representatives. The President's message shall be
delivered by the printer to the appropriate officers of each
House of Congress on or before the third Wednesday next
after the meeting of Congress, or as soon after as may be
practicable. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1272.)
Chapter 17.--DISTRIBUTION AND SALE OF PUBLIC DOCUMENTS
1319 Sec. 1705. Printing additional copies for sale to public;
regulations.
The Public Printer shall print additional copies of a
Government publication, not confidential in character,
required for sale to the public by the Superintendent of
Documents, subject to regulation by the Joint Committee on
Printing and without interference with the prompt execution
of printing for the Government. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1279.)
1320 Sec. 1706. Printing and sale of extra copies of documents.
The Public Printer shall furnish to applicants giving
notice before the matter is put to press, not exceeding two
hundred and fifty to any one applicant, copies of bills,
reports, and documents. The applicants shall pay in advance
the price of the printing. The printing of these copies for
private parties may not interfere with the printing for the
Government. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1279.)
1321 Sec. 1710. Index of documents: number and distribution.
The Superintendent of Documents, at the close of each
regular session of Congress, shall prepare and publish a
comprehensive index of public documents, upon a plan
approved by the Joint Committee on Printing. The Public
Printer shall, immediately upon its publication, deliver to
him a copy of every document printed by the Government
Printing Office. The head of each executive department,
independent agency and establishment of the Government shall
deliver to him a copy of every document issued or published
by the department, bureau, or office not confidential in
character. He shall also prepare and print in one volume a
consolidated index of Congressional documents, and shall
index single volumes of documents as the Joint Committee on
Printing directs. Two thousand copies each of the
comprehensive index and of the consolidated index shall be
printed and bound in addition to the usual number, two
hundred for the Senate, eight hundred for the House of
Representatives and one thousand for distribution by the
Superintendent of Documents. (Pub.L. 90-620, Oct. 22, 1968,
82 Stat. 1280.)
1322 Sec. 1715. Publications for department or officer or for
congressional committees.
When printing not bearing a congressional number, except
confidential matter, blank forms, and circular letters not
of a public character, is done for a department or officer
of the Government, or not of a confidential character, is
done for use of congressional committees, two copies shall
be sent, unless withheld by order of the committee, by the
Public Printer to the Senate and House of Representatives
libraries, respec
[[Page 1048]]
tively, and one copy each to the document rooms of the
Senate and House of Representatives, for reference; and
these copies may not be removed. (Pub.L. 90-620, Oct. 22,
1968, 82 Stat. 1281.)
1323 Sec. 1718. Distribution of Government publications to the
Library of Congress.\1\
There shall be printed and furnished to the Library of
Congress for official use in the District of Columbia not to
exceed twenty-five copies of:
\1\See footnote to Senate Manual section 1268.
House documents and reports, bound;
Senate documents and reports, bound;
Senate and House journals, bound;
public bills and resolutions;
the United States Code and supplements,
bound; and
all other publications and maps which are
printed, or otherwise reproduced, under
authority of law, upon the requisition of a
Congressional committee, executive department,
bureau, independent office, establishment,
commission, or officer of the Government.
Confidential matter, blank forms, and circular letters
not of a public character shall be excepted.
In addition, there shall be delivered as printed to the
Library of Congress:
ten copies of each House document and
report, unbound;
ten copies of each Senate document and
report, unbound;
and
ten copies of each private bill and
resolution and fifty copies of the laws in slip
form. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1282; Pub.L. 97-276, Sec. 101(e), Oct. 2, 1982,
96 Stat. 1189.)
1324 Sec. 1719. International exchange of Government
publications.
For the purpose of more fully carrying into effect the
convention concluded at Brussels on March 15, 1886, and
proclaimed by the President of the United States on January
15, 1889, there shall be supplied to the Superintendent of
Documents not to exceed one hundred and twenty-five copies
each of all Government publications, including the daily and
bound copies of the Congressional Record, for distribution
to those foreign governments which agree, as indicated by
the Library of Congress, to send to the United States
similar publications of their governments for delivery to
the Library of Congress. Confidential matter, blank forms,
circular letters not of a public character, publications
determined by their issuing department, office, or
establishment to be required for official use only or for
strictly administrative or operational purposes which have
no public interest or educational value, and publications
classified for reasons of national security shall be
exempted from this requirement. The printing, binding, and
distribution costs of any publication distributed in
accordance with this section shall be charged to
appropriations provided to the Superintendent of Documents
for that purpose. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat.
1282; Pub.L. 97-276, Sec. 101(e), Oct. 2, 1982, 96 Stat.
1189; Pub.L. 99-500, Sec. 101(j), Oct. 18, 1986, 100 Stat.
1783-287, and Pub.L. 99-591, Sec. 101(j), Oct. 30, 1986, 100
Stat. 3341-287, as amended July 11, 1987, Pub.L. 100-71,
Title I, 101 Stat. 425.)
[[Page 1049]]
Chapter 19.--DEPOSITORY LIBRARY PROGRAM
1325 Sec. 1901. Definition of Government publication.
``Government publication'' as used in this chapter,
means informational matter which is published as an
individual document at Government expense, or as required by
law. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1283.)
1326 Sec. 1902. Availability of Government publications through
Superintendent of Documents; lists of publications not
ordered from Government Printing Office.
Government publications, except those determined by
their issuing components to be required for official use
only or for strictly administrative or operational purposes
which have no public interest or educational value and
publications classified for reasons of national security,
shall be made available to depository libraries through the
facilities of the Superintendent of Documents for public
information. Each component of the Government shall furnish
the Superintendent of Documents a list of such publications
it issued during the previous month, that were obtained from
sources other than the Government Printing Office. (Pub.L.
90-620, Oct. 22, 1968, 82 Stat. 1283.)
1327 Sec. 1903. Distribution of publications to depositories;
notice to Government components; cost of printing and
binding.
Upon request of the Superintendent of Documents,
components of the Government ordering the printing of
publications shall either increase or decrease the number of
copies of publications furnished for distribution to
designated depository libraries and State libraries so that
the number of copies delivered to the Superintendent of
Documents is equal to the number of libraries on the list.
The number thus delivered may not be restricted by any
statutory limitation in force on August 9, 1962. Copies of
publications furnished the Superintendent of Documents for
distribution to designated depository libraries shall
include--
the journals of the Senate and House of
Representatives;
all publications, not confidential in
character, printed upon the requisition of a
congressional committee;
Senate and House public bills and
resolutions; and
reports on private bills, concurrent or
simple resolutions;
but not so-called cooperative publications which must
necessarily be sold in order to be self-sustaining.
The Superintendent of Documents shall currently inform
the components of the Government ordering printing of
publications as to the number copies of their publications
required for distribution to depository libraries. The cost
of printing and binding those publications distributed to
depository libraries obtained elsewhere than from the
Government Printing Office, shall be borne by components of
the Government responsible for their issuance; those
requisitioned from the Government Printing Office shall be
charged to appropriations provided the Superintendent of
Documents for that purpose. (Pub.L. 90-620, Oct. 22, 1968,
82 Stat. 1283.)
[[Page 1050]]
1328 Sec. 1904. Classified list of Government publications for
selection by depositories.
The Superintendent of Documents shall currently issue a
classified list of Government publications in suitable form,
containing annotations of contents and listed by item
identification numbers to facilitate the selection of only
those publications needed by depository libraries. The
selected publications shall be distributed to depository
libraries in accordance with regulations of the
Superintendent of Documents, as long as they fulfill the
conditions provided by law. (Pub.L. 90-620, Oct. 22, 1968,
82 Stat. 1284.)
1329 Sec. 1905. Distribution to depositories; designation of
additional libraries; justification; authorization for
certain designations.
The Government publications selected from lists prepared
by the Superintendent of Documents, and when requested from
him, shall be distributed to depository libraries
specifically designated by law and to libraries designated
by Senators, Representatives, and the Resident Commissioner
from Puerto Rico, by the Commissioner of the District of
Columbia, and by the Governors of Guam, American Samoa, and
the Virgin Islands, respectively. Additional libraries
within areas served by Representatives or the Resident
Commissioner from Puerto Rico may be designated by them to
receive Government publications to the extent that the total
number of libraries designated by them does not exceed two
within each area. Not more than two additional libraries
within a State may be designated by each Senator from the
State. Before an additional library within a State,
congressional district or the Commonwealth of Puerto Rico is
designated as a depository for Government publications, the
head of that library shall furnish his Senator,
Representative, or the Resident Commissioner from Puerto
Rico, as the case may be, with justification of the
necessity for the additional designation. The justification,
which shall also include a certification as to the need for
the additional depository library designation, shall be
signed by the head of every existing depository library
within the congressional district or the Commonwealth of
Puerto Rico or by the head of the library authority of the
State or the Commonwealth of Puerto Rico, within which the
additional depository library is to be located. The
justification for additional depository library designations
shall be transmitted to the Superintendent of Documents by
the Senator, Representative, or the Resident Commissioner
from Puerto Rico, as the case may be. The Commissioner of
the District of Columbia may designate two depository
libraries in the District of Columbia, the Governor of Guam
and the Governor of American Samoa may each designate one
depository library in Guam and American Samoa, respectively,
and the Governor of the Virgin Islands may designate one
depository library on the island of Saint Thomas and one on
the island of Saint Croix. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1284.)
1330 Sec. 1906. Land-grant colleges constituted depositories.
Land-grant colleges are constituted depositories to
receive Government publications subject to the depository
laws. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1284.)
[[Page 1051]]
1331 Sec. 1909. Requirements of depository libraries; reports on
conditions; investigations; termination; replacement.
Only a library able to provide custody and service for
depository materials and located in an area where it can
best serve the public need, and within an area not already
adequately served by existing depository libraries may be
designated by Senators, Representatives, the Resident
Commissioner from Puerto Rico, the Commissioner of the
District of Columbia, or the Governors of Guam, American
Samoa, or the Virgin Islands as a depository of Government
publications. The designated depository libraries shall
report to the Superintendent of Documents at least every two
years concerning their condition.
The Superintendent of Documents shall make firsthand
investigation of conditions for which need is indicated and
include the results of investigations in his annual report.
When he ascertains that the number of books in a depository
library is below ten thousand, other than Government
publications, or it has ceased to be maintained so as to be
accessible to the public, or that the Government
publications which have been furnished the library have not
been properly maintained, he shall delete the library from
the list of depository libraries if the library fails to
correct the unsatisfactory conditions within six months. The
Representative or the Resident Commissioner from Puerto Rico
in whose area the library is located or the Senator who made
the designation, or a successor of the Senator, and, in the
case of a library in the District of Columbia, the
Commissioner of the District of Columbia, and in the case of
a library in Guam, American Samoa, or the Virgin Islands,
the Governor, shall be notified and shall then be authorized
to designate another library within the area served by him,
which shall meet the conditions herein required, but which
may not be in excess of the number of depository libraries
authorized by law within the State, district, territory, or
the Commonwealth of Puerto Rico, as the case may be. (Pub.L.
90-620, Oct. 22, 1968, 82 Stat. 1285.)
1332 Sec. 1910. Designations of replacement depositories;
limitations on numbers; conditions.
The designation of a library to replace a depository
library, other than a depository library specifically
designated by law, may be made only within the limitations
on total numbers specified by section 1905 of this title,
and only when the library to be replaced ceases to exist, or
when the library voluntarily relinquishes its depository
status, or when the Superintendent of Documents determines
that it no longer fulfills the conditions provided by law
for depository libraries. (Pub.L. 90-620, Oct. 22, 1968, 82
Stat. 1286.)
1333 Sec. 1912. Regional depositories; designation; functions;
disposal of publications.
Not more than two depository libraries in each State and
the Commonwealth of Puerto Rico may be designated as
regional depositories, and shall receive from the
Superintendent of Documents copies of all new and revised
Government publications authorized for distribution to
depository libraries. Designation of regional depository
libraries may be made by a Senator or the Resident
Commissioner from Puerto Rico within the areas served by
them, after approval by the head of the library authority of
the State or the Commonwealth of Puerto Rico, as the case
may be, who shall first ascertain from the head of the
[[Page 1052]]
library to be so designated that the library will, in
addition to fulfilling the requirements for depository
libraries, retain at least one copy of all Government
publications either in printed or microfacsimile form
(except those authorized to be discarded by the
Superintendent of Documents); and within the region served
will provide interlibrary loan, reference service, and
assistance for depository libraries in the disposal of
unwanted Government publications. The agreement to function
as a regional depository library shall be transmitted to the
Superintendent of Documents by the Senator or the Resident
Commissioner from Puerto Rico when the designation is made.
The libraries designated as regional depositories may
permit depository libraries, within the areas served by
them, to dispose of Government publications which they have
retained for five years after first offering them to other
depository libraries within their area, then to other
libraries. (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1286.)
1334 Sec. 1914. Implementation of depository library program by
Public Printer.
The Public Printer, with the approval of the Joint
Committee on Printing,3 as provided by section 103 of this
title, may use any measures he considers necessary for the
economical and practical implementation of this chapter.
(Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1287.)
1335 Sec. 1915. Highest State appellate court libraries as
depository libraries.
Upon the request of the highest appellate court of a
State, the Public Printer is authorized to designate the
library of that court as a depository library. The
provisions of section 1911 of this title shall not apply to
any library so designated. (Pub.L. 92-368, Aug. 10, 1972,
Sec. 1(a), 86 Stat. 507.)
1336 Sec. 1916. Designation of libraries of accredited law
schools as depository libraries.
(a) Upon the request of any accredited law school, the
Public Printer shall designate the library of such law
school as a depository library. The Public Printer may not
make such designation unless he determines that the library
involved meets the requirements of this chapter, other than
those requirements of the first undesignated paragraph of
section 1909 of this title which relate to the location of
such library.
(b) For purposes of this section, the term ``accredited
law school'' means any law school which is accredited by a
nationally recognized accrediting agency or association
approved by the Commissioner of Education for such purpose
or accredited by the highest appellate court of the State in
which the law school is located. (Pub.L. 95-261, Sec. 1,
April 17, 1978, 92 Stat. 199.)
Chapter 21.--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
1337 Sec. 2112. Presidential archival depository.
(a)(1) When the Archivist considers it to be in the
public interest, the Archivist may--
[[Page 1053]]
(A)(i) accept, for and in the name of the
United States, land, a facility, and equipment
offered as a gift to the United States for the
purpose of creating a Presidential archival
depository;
(ii) take title to the land, facility, and
equipment on behalf of the United States; and
(iii) maintain, operate, and protect the
land, facility, and equipment as a Presidential
archival depository and as part of the national
archives system; * * *
(3) Prior to accepting and taking title to any land,
facility, or equipment under subparagraph (A) of paragraph
(1), or prior to entering into any agreement under
subparagraph (B) of such paragraph or any other agreement to
accept or establish a Presidential archival depository, the
Archivist shall submit a written report on the proposed
Presidential archival depository to the President of the
Senate and the Speaker of the House of Representatives. The
report shall include--
(A) a description of the land, facility, and
equipment offered as a gift or to be made
available without transfer of title;
(B) a statement specifying the estimated
total cost of the proposed depository and the
amount of the endowment for the depository
required pursuant to subsection (g) of this
section;
(C) a statement of the terms of the proposed
agreement, if any;
(D) a general description of the types of
papers, documents, or other historical materials
proposed to be deposited in the depository to be
created, and of the terms of the proposed
deposit;
(E) a statement of any additional
improvements and equipment associated with the
development and operation of the depository, an
estimate of the costs of such improvements and
equipment, and a statement as to the extent to
which such costs will be incurred by any Federal
or State government agency;
(F) an estimate of the total annual cost to
the United States of maintaining, operating, and
protecting the depository; and
(G) a certification that such facility and
equipment (whether offered as a gift or made
available without transfer of title) comply with
standards promulgated by the Archivist pursuant
to paragraph (2) of this subsection.
(4) Prior to accepting any gift under subparagraph (C)
of paragraph (1) for the purpose of making any physical or
material change or addition to a Presidential archival
depository, or prior to implementing any provision of law
requiring the making of such a change or addition, the
Archivist shall submit a report in writing on the proposed
change or addition to the President of the Senate and the
Speaker of the House of Representatives. The report shall
include--
(A) a description of such gift;
(B) a statement specifying the estimated
total cost of the proposed physical or material
change or addition and the amount of the deposit
in an endowment for the depository required
pursuant to subsection (g) of this section in
order to meet the cost of such change or
addition;
(C) a statement of the purpose of the
proposed change or addition and a general
description of any papers, documents, or
historical materials proposed to be deposited in
the depository as a result of such change or
addition;
[[Page 1054]]
(D) a statement of any additional
improvements or equipment for the depository
associated with such change or addition;
(E) an estimate of the increase in the total
annual cost to the United States of maintaining,
operating, and protecting the depository that
will result from such change or addition; and
(F) a certification that the depository, and
the equipment therein will, after such change or
addition, comply with the standards promulgated
by the Archivist pursuant to paragraph (2) of
this subsection.
(5) The Archivist may not--
(A) accept or take title to land, a
facility, or equipment under subparagraph (A) of
paragraph (1) for the purpose of creating a
Presidential archival depository;
(B) enter into any agreement under
subparagraph (B) of such paragraph or any other
agreement to accept or establish a Presidential
archival depository; or
(C) accept any gift under subparagraph (C)
of such paragraph for the purpose of making any
physical or material change to a Presidential
archival depository, until the expiration of a
period of 60 days of continuous session of
Congress beginning on the date on which the
Archivist transmits the report required under
paragraph (3) of this subsection with respect to
such Presidential archival depository or the
report required under paragraph (4) of this
subsection with respect to such change or
addition, as the case may be.
(b) When the Archivist considers it to be in the public
interest, he may deposit in a Presidential archival
depository papers, documents, or other historical materials
accepted under section 2111 of this title, or Federal
records appropriate for preservation.
(c) When the Archivist considers it to be in the public
interest, he may exercise, with respect to papers,
documents, or other historical materials deposited under
this section, or otherwise, in a Presidential archival
depository, all the functions and responsibilities otherwise
vested in him pertaining to Federal records or other
documentary materials in his custody or under his control.
The Archivist, in negotiating for the deposit of
Presidential historical materials, shall take steps to
secure to the Government, as far as possible, the right to
have continuous and permanent possession of the materials.
Papers, documents, or other historical materials accepted
and deposited under section 2111 of this title and this
section are subject to restrictions as to their availability
and use stated in writing by the donors or depositors,
including the restriction that they shall be kept in a
Presidential archival depository. The restrictions shall be
respected for the period stated, or until revoked or
terminated by the donors or depositors or by persons legally
qualified to act on their behalf. Subject to the
restrictions, the Archivist may dispose by sale, exchange,
or otherwise, of papers, documents, or other materials which
the Archivist determines to have no permanent value or
historical interest or to be surplus to the needs of a
Presidential archival depository. Only the first two
sentences of this subsection shall apply to Presidential
records as defined in section 2201(2) of this title.
(d) When the Archivist considers it to be in the public
interest, he may cooperate with and assist a university,
institution of higher learning, institute, foundation, or
other organization or qualified individual
[[Page 1055]]
to further or to conduct study or research in historical
materials deposited in a Presidential archival depository.
(e) When the Archivist considers it to be in the public
interest, he may charge and collect reasonable fees for the
privilege of visiting and viewing exhibit rooms or museum
space or for the occasional, non-official use of rooms and
spaces (and services related to such use), in a Presidential
archival depository.
(f) When the Archivist considers it to be in the public
interest, he may provide reasonable office space in a
Presidential archival depository for the personal use of a
former President of the United States.
(g)(1) When the Archivist considers it to be in the
public interest, the Archivist may solicit and accept gifts
or bequests of money or other property for the purpose of
maintaining, operating, protecting, or improving a
Presidential archival depository. The proceeds of gifts or
bequests, together with the proceeds from fees or from sales
of historical materials, copies or reproductions, catalogs,
or other items, having to do with a Presidential archival
depository, shall be paid into an account in the National
Archives Trust Fund and shall be held, administered, and
expended for the benefit and in the interest of the
Presidential archival depository in connection with which
they were received, and for the same purposes and objects,
including custodial and administrative services for which
appropriations for the maintenance, operation, protection,
or improvement of Presidential archival depositories might
be expended.
(2) The Archivist shall provide for the establishment in
such Trust Fund of separate endowments for the maintenance
of the land, facility, and equipment of each Presidential
archival depository, to which shall be credited any gifts or
bequests received under paragraph (1) that are offered for
that purpose. Income to each such endowment shall be
available to cover the cost of facility operations, but
shall not be available for the performance of archival
functions under this title.
(3) The Archivist shall not accept or take title to any
land, facility, or equipment under subparagraph (A) of
subsection (a)(1), or enter into any agreement to use any
land, facility, or equipment under subparagraph (B) of such
subsection for the purpose of creating a Presidential
archival depository, unless the Archivist determines that
there is available, by gift or bequest for deposit under
paragraph (2) of this subsection in an endowment with
respect to such depository, an amount for the purpose of
maintaining such land, facility, and equipment equal to--
(A) the product of--
(i) the total cost of acquiring or
constructing such facility and of acquiring
and installing such equipment, multiplied by
(ii) 20 percent; plus
(B)(i) if title to the land is to be vested
in the United States, the product of--
(I) the total cost of acquiring the land
upon which such facility is located, or such
other measure of the value of such land as
is mutually agreed upon by the Archivist and
the donor, multiplied by
(II) 20 percent; or
(ii) if title to the land is not to be
vested in the United States, the product of--
[[Page 1056]]
(I) the total cost to the donor of any
improvements to the land upon which such
facility is located (other than such
facility and equipment), multiplied by
(II) 20 percent; plus
(C) if the Presidential archival depository
will exceed 70,000 square feet in area, an
amount equal to the product of--
(i) the sum of--
(I) the total cost described in
clause (i) of subparagraph (A); plus
(II) the total cost described in
subclause (I) or (II) of
subparagraph (B)(i), as the case may
be, multiplied by
(ii) the percentage obtained by dividing
the number of square feet by which such
depository will exceed 70,000 square feet by
70,000.
(4) If a proposed physical or material change or
addition to a Presidential archival depository would result
in an increase in the costs of facility operations, the
Archivist may not accept any gift under subparagraph (C) of
paragraph (1) for the purpose of making such a change or
addition, or may not implement any provision of law
requiring the making of such a change or addition, unless
the Archivist determines that there is available, by gift or
bequest for deposit under paragraph (2) of this subsection
in an endowment with respect to such depository, an amount
for the purpose of maintaining the land, facility, and
equipment of such depository equal to the difference
between--
(A) the amount which, pursuant to paragraph
(3) of this subsection, would have been required
to have been available for deposit in such
endowment with respect to such depository if
such change or addition had been included in
such depository on--
(i) the date on which the Archivist took
title to the land, facility, and equipment
for such depository under subparagraph (A)
of subsection (a)(1); or
(ii) the date on which the Archivist
entered into an agreement for the creation
of such depository under subparagraph (B) of
such paragraph, as the case may be; minus
(B) the amount which, pursuant to paragraph
(3) of this subsection, was required to be
available for deposit in such endowment with
respect to such depository on the date the
Archivist took such title or entered into such
agreement, as the case may be.
(5)(A) Notwithstanding paragraphs (3) and (4) (to the
extent that such paragraphs are inconsistent with this
paragraph), this subsection shall be administered in
accordance with this paragraph with respect to any
Presidential archival depository created as a depository for
the papers, documents, and other historical materials and
Presidential records pertaining to any President who takes
the oath of office as President for the first time on or
after July 1, 2002.
(B) For purposes of subparagraphs (A)(ii), (B)(i)(II),
and (B)(ii)(II) of paragraph (3) the percentage of 40
percent shall apply instead of 20 percent.
(C)(i) In this subparagraph, the term ``base endowment
amount'' means the amount of the endowment required under
paragraph (3).
(ii)(I) The Archivist may give credits against the base
endowment amount if the Archivist determines that the
proposed Presidential archival depository will have
construction features or equipment that are
[[Page 1057]]
expected to result in quantifiable long-term savings to the
Government with respect to the cost of facility operations.
(II) The features and equipment described under
subclause (I) shall comply with the standards promulgated by
the Archivist under subsection (a)(2).
(III) The Archivist shall promulgate standards to be
used in calculating the dollar amount of any credit to be
given, and shall consult with all donors of the endowment
before giving any credits. The total dollar amount of
credits given under this paragraph may not exceed 20 percent
of the base endowment amount.
(D)(i) In calculating the additional endowment amount
required under paragraph (4), the Archivist shall take into
account credits given under subparagraph (C), and may also
give credits against the additional endowment amount
required under paragraph (4), if the Archivist determines
that construction features or equipment used in making or
equipping the physical or material change or addition are
expected to result in quantifiable long-term savings to the
Government with respect to the cost of facility operations.
(ii) The features and equipment described under clause
(i) shall comply with the standards promulgated by the
Archivist under subsection (a)(2).
(iii) The Archivist shall promulgate standards to be
used in calculating the dollar amount of any credit to be
given, and shall consult with all donors of the endowment
before giving any credits. The total dollar amount of
credits given under this paragraph may not exceed 20 percent
of the additional endowment amount required under paragraph
(4). (Pub.L. 90-620, Oct. 22, 1968, 82 Stat. 1289,
Sec. 2108; Pub.L. 94-575, Sec. 4(a), Oct. 21, 1976, 90 Stat.
2727; Pub.L. 95-591, Sec. 2(b)(3), Nov. 4, 1978, 92 Stat.
2528; renumbered Sec. 2112 and amended Pub.L. 98-497, Title
I, Sec. Sec. 102(a)(1), 107(a)(6), Oct. 19, 1984, 98 Stat.
2280, 2286; Pub.L. 99-323, Sec. 3, May 27, 1986, 100 Stat.
495; Pub.L. 108-7, Div. J, Title V, Sec. 513, Feb. 20, 2003,
117 Stat. 462; Pub.L. 108-383, Sec. 4(a), Oct. 30, 2004, 118
Stat. 2218.)
1338 Sec. 2118. Records of Congress.
The Secretary of the Senate and the Clerk of the House
of Representatives, acting jointly, shall obtain at the
close of each Congress all the noncurrent records of the
Congress and of each congressional committee and transfer
them to the National Archives and Records Administration for
preservation, subject to the orders of the Senate or the
House of Representatives, respectively. (Pub.L. 90-620, Oct.
22, 1968, 82 Stat. 1291, Sec. 2114; renumbered and amended
Pub.L. 98-497, Title I, Sec. Sec. 102(a)(1), 107(a)(10),
Oct. 19, 1984, 98 Stat. 2280, 2286.)
Cross Reference
The Senate provided public access to its records
pursuant to S. Res. 474, Dec. 1, 1980. See Senate Manual
section 135.
Chapter 33.--DISPOSAL OF RECORDS
1339 Sec. 3303a. Examination by Archivist of lists and schedules
of records lacking preservation value; disposal of
records.
(a) The Archivist shall examine the lists and schedules
submitted to him under section 3303 of this title. If the
Archivist determines that any of the records listed in a
list or schedule submitted to him
[[Page 1058]]
do not, or will not after the lapse of the period specified,
have sufficient administrative, legal, research, or other
value to warrant their continued preservation by the
Government, he may, after publication of notice in the
Federal Register and an opportunity for interested persons
to submit comment thereon--
(1) notify the agency to that effect; and
(2) empower the agency to dispose of those
records in accordance with regulations
promulgated under section 3302 of this title.
(b) Authorizations granted under lists and schedules
submitted to the Archivist under section 3303 of this title,
and schedules promulgated by the Archivist under subsection
(d) of this section, shall be mandatory, subject to section
2909 of this title. As between an authorization granted
under lists and schedules submitted to the Archivist under
section 3303 of this title and an authorization contained in
a schedule promulgated under subsection (d) of this section,
application of the authorization providing for the shorter
retention period shall be required, subject to section 2909
of this title.
(c) The Archivist may request advice and counsel from
the Committee on Rules and Administration of the Senate and
the Committee on House Oversight of the House of
Representatives with respect to the disposal of any
particular records under this chapter whenever he considers
that--
(1) those particular records may be of
special interest to the Congress; or
(2) consultation with the Congress regarding
the disposal of those particular records is in
the public interest.
However, this subsection does not require the Archivist to
request such advice and counsel as a regular procedure in
the general disposal of records under this chapter.
(d) The Archivist shall promulgate schedules authorizing
the disposal, after the lapse of specified periods of time,
of records of a specified form or character common to
several or all agencies if such records will not, at the end
of the periods specified, have sufficient administrative,
legal, research, or other value to warrant their further
preservation by the United States Government.
(e) The Archivist may approve and effect the disposal of
records that are in his legal custody, provided that records
that had been in the custody of another existing agency may
not be disposed of without the written consent of the head
of the agency.
(f) The Archivist shall make an annual report to the
Congress concerning the disposal of records under this
chapter, including general descriptions of the types of
records disposed of and such other information as he
considers appropriate to keep the Congress fully informed
regarding the disposal of records under this chapter. (Added
Pub.L. 91-287, Sec. 1, June 23, 1970, 84 Stat. 320, and
amended Pub.L. 95-440, Sec. 1, Oct. 10, 1978, 92 Stat. 1063;
Pub.L. 98-497, Title I, Sec. 107(b)(24), (25)(B), Title II,
Sec. 204, Oct. 19, 1984, 98 Stat. 2290, 2294; Pub.L. 104-
186, Title II, Sec. 223(10), Aug. 20, 1996, 110 Stat. 1752;
Pub.L. 108-383, Sec. 2(b), Oct. 30, 2004, 118 Stat. 2218.)
[[Page 1059]]
Chapter 35.--COORDINATION OF FEDERAL INFORMATION POLICY
Subchapter I.--Federal Information Policy
1340 Sec. 3501. Purposes.
The purposes of this subchapter are to--
(1) minimize the paperwork burden for
individuals, small businesses, educational and
nonprofit institutions, Federal contractors,
State, local and tribal governments, and other
persons resulting from the collection of
information by or for the Federal Government;
(2) ensure the greatest possible public
benefit from and maximize the utility of
information created, collected, maintained,
used, shared and disseminated by or for the
Federal Government;
(3) coordinate, integrate, and to the extent
practicable and appropriate, make uniform
Federal information resources management
policies and practices as a means to improve the
productivity, efficiency, and effectiveness of
Government programs, including the reduction of
information collection burdens on the public and
the improvement of service delivery to the
public;
(4) improve the quality and use of Federal
information to strengthen decisionmaking,
accountability, and openness in Government and
society;
(5) minimize the cost to the Federal
Government of the creation, collection,
maintenance, use, dissemination, and disposition
of information;
(6) strengthen the partnership between the
Federal Government and State, local, and tribal
governments by minimizing the burden and
maximizing the utility of information created,
collected, maintained, used, disseminated, and
retained by or for the Federal Government;
(7) provide for the dissemination of public
information on a timely basis, on equitable
terms, and in a manner that promotes the utility
of the information to the public and makes
effective use of information technology;
(8) ensure that the creation, collection,
maintenance, use, dissemination, and disposition
of information by or for the Federal Government
is consistent with applicable laws, including
laws relating to--
(A) privacy and confidentiality,
including section 552a of title 5;
(B) security of information, including
section 11332 of title 40; and
(C) access to information, including
section 552 of title 5;
(9) ensure the integrity, quality, and
utility of the Federal statistical system;
(10) ensure that information technology is
acquired, used, and managed to improve
performance of agency missions, including the
reduction of information collection burdens on
the public; and
(11) improve the responsibility and
accountability of the Office of Management and
Budget and all other Federal agencies to
Congress and to the public for implementing the
information collection review process,
information resources management, and related
policies and guidelines established under this
subchapter. (Pub.L. 96-511, Sec. 2(a), Dec. 11,
1980, 94 Stat. 2812; Pub.L. 99-591, Title VIII,
[[Page 1060]]
Sec. 811, Oct. 30, 1986, 100 Stat. 3341-335;
Pub.L. 104-13; May 22, 1995, 109 Stat. 163;
Pub.L. 106-398, Oct. 30, 2000, 114 Stat. 1654A-
275; Pub.L. 107-217, Sec. 3(l)(3), Aug. 21,
2002, 116 Stat. 1301.)
1341 Sec. 3503. Office of Information and Regulatory Affairs.
(a) There is established in the Office of Management and
Budget an office to be known as the Office of Information
and Regulatory Affairs.
(b) There shall be at the head of the Office an
Administrator who shall be appointed by the President, by
and with the advice and consent of the Senate. The Director
shall delegate to the Administrator the authority to
administer all functions under this subchapter, except that
any such delegation shall not relieve the Director of
responsibility for the administration of such functions. The
Administrator shall serve as principal adviser to the
Director on Federal information resources management policy.
(Added Pub.L. 96-511, Sec. 2(a), Dec. 11, 1980, 94 Stat.
2814, and amended Pub.L. 99-500, Title I, Sec. 101(m),
[Title VIII, Sec. 813(a)], Oct. 18, 1986, 100 Stat. 1783-
336; Pub.L. 99-591, Title I, Sec. 101(m), [Title VIII,
Sec. 813(a)], Oct. 30, 1986, 100 Stat. 3341-336; Pub.L. 104-
13; May 22, 1995, 109 Stat. 166; Pub.L. 106-398, Oct. 30,
2000, 114 Stat. 1654A-275.)
1342 Sec. 3505. Assignment of tasks and deadlines.
(a) In carrying out the functions under this subchapter,
the Director shall--
(1) in consultation with agency heads, set
an annual Governmentwide goal for the reduction
of information collection burdens by at least 10
percent during each of fiscal years 1996 and
1997 and 5 percent during each of fiscal years
1998, 1999, 2000, and 2001, and set annual
agency goals to--
(A) reduce information collection
burdens imposed on the public that--
(i) represent the maximum
practicable opportunity in each
agency; and
(ii) are consistent with
improving agency management of the
process for the review of
collections of information
established under section 3506(c);
and
(B) improve information resources
management in ways that increase the
productivity, efficiency and effectiveness
of Federal programs, including service
delivery to the public;
(2) with selected agencies and non-Federal
entities on a voluntary basis, conduct pilot
projects to test alternative policies,
practices, regulations, and procedures to
fulfill the purposes of this subchapter,
particularly with regard to minimizing the
Federal information collection burden; and
(3) in consultation with the Administrator
of General Services, the Director of the
National Institute of Standards and Technology,
the Archivist of the United States, and the
Director of the Office of Personnel Management,
develop and maintain a Governmentwide strategic
plan for information resources management, that
shall include--
(A) a description of the objectives and
the means by which the Federal Government
shall apply information resources to improve
agency and program performance;
(B) plans for--
[[Page 1061]]
(i) reducing information burdens
on the public, including reducing
such burdens through the elimination
of duplication and meeting shared
data needs with shared resources;
(ii) enhancing public access to
and dissemination of, information,
using electronic and other formats;
and
(iii) meeting the information
technology needs of the Federal
Government in accordance with the
purposes of this subchapter; and
(C) a description of progress in
applying information resources management to
improve agency performance and the
accomplishment of missions.
(b) For purposes of any pilot project conducted under
subsection (a)(2), the Director may, after consultation with
the agency head, waive the application of any administrative
directive issued by an agency with which the project is
conducted, including any directive requiring a collection of
information, after giving timely notice to the public and
the Congress regarding the need for such waiver.
(c) Inventory of Major Information Systems.--(1) The
head of each agency shall develop and maintain an inventory
of major information systems (including major national
security systems) operated by or under the control of such
agency;
(2) The identification of information systems in an
inventory under this subsection shall include an
identification of the interfaces between each such system
and all other systems or networks, including those not
operated by or under the control of the agency;
(3) Such inventory shall be--
(A) updated at least annually;
(B) made available to the Comptroller
General; and
(C) used to support information resources
management, including--
(i) preparation and maintenance of the
inventory of information resources under
section 3506(b)(4);
(ii) information technology planning,
budgeting, acquisition, and management under
section 3506(h), subtitle III of title 40,
and related laws and guidance;
(iii) monitoring, testing, and
evaluation of information security controls
under subchapter II;
(iv) preparation of the index of major
information systems required under section
552(g) of title 5, United States Code; and
(v) preparation of information system
inventories required for records management
under chapters 21, 29, 31, and 33.
(4) The Director shall issue guidance for and oversee
the implementation of the requirements of this subsection.
(Added Pub.L. 96-511, Sec. 2(a), Dec. 11, 1980, 94 Stat.
2818; and amended Pub.L. 99-500, Title I, Sec. 101(m),
[Title VIII, Sec. 815], Oct. 18, 1986, 100 Stat. 1783-337;
Pub.L. 99-591, Title I, Sec. 101(m), [Title VIII, Sec. 815],
Oct. 30, 1986, 100 Stat. 3341-337; Pub.L. 104-13, May 22,
1995, 109 Stat. 170; Pub.L. 106-398, Oct. 30, 2000, 114
Stat. 1654A-275; Pub.L. 107-296, Sec. 1005(c)(2), Nov. 25,
2002, 116 Stat. 2272; Pub.L. 107-347, Sec. 305(c)(2), Dec.
17, 2002, 116 Stat. 2961.)
[[Page 1062]]
1343 Sec. 3514. Responsiveness to Congress.
(a)(1) The Director shall--
(A) keep the Congress and congressional
committees fully and currently informed of the
major activities under this subchapter; and
(B) submit a report on such activities to
the President of the Senate and the Speaker of
the House of Representatives annually and at
such other times as the Director determines
necessary.
(2) The Director shall include in any such report a
description of the extent to which agencies have--
(A) reduced information collection burdens
on the public, including--
(i) a summary of accomplishments and
planned initiatives to reduce collection of
information burdens;
(ii) a list of all violations of this
subchapter and of any rules, guidelines,
policies, and procedures issued pursuant to
this subchapter;
(iii) a list of any increase in the
collection of information burden, including
the authority for each such collection; and
(iv) a list of agencies that in the
preceding year did not reduce information
collection burdens in accordance with
section 3505(a)(1), a list of the programs
and statutory responsibilities of those
agencies that precluded that reduction, and
recommendations to assist those agencies to
reduce information collection burdens in
accordance with that section;
(B) improved the quality and utility of
statistical information;
(C) improved public access to Government
information; and
(D) improved program performance and the
accomplishment of agency missions through
information resources management.
(b) The preparation of any report required by this
section shall be based on performance results reported by
the agencies and shall not increase the collection of
information burden on persons outside the Federal
Government. (Added Pub.L. 96-511, Sec. 2(a), Dec. 11, 1980,
94 Stat. 2823, and amended Pub.L. 99-500, Title I,
Sec. 101(m), [Title VIII, Sec. 819], Oct. 18, 1986, 100
Stat. 1783-339; Pub.L. 99-591, Title I, Sec. 101(m), [Title
VIII, Sec. 819], Oct. 30, 1986, 100 Stat. 3341-339; Pub.L.
104-13, May 22, 1995, 109 Stat. 181; Pub.L. 106-398, Oct.
30, 2000, 114 Stat. 1654A-275.)