None.

Administrative Services, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Current OMB employees.

This system of records contains information on each employee consisting of name, address, person to notify in an emergency, home address, residence telephone number, office room number, Division or unit symbol, and office telephone extension.

5 U.S.C. 301, 44 U.S.C. 3101

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connnection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

Forms are maintained in a metal file cabinet specially adapted for directory cards.

Records are filed in alphabetical order. Access to the record is restricted to Administrative Services Office and Budget and Management Office employees. In emergency situations, the records may be accessed by the employee?s supervisor.

The Administrative Services Office is locked during nonoffice hours.

Record is destroyed when employee terminates employment with OMB.

Administrative Services Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165). Supply name and building pass.

Same as above.

Same as above.

Information contained in the system is obtained from the employee.

Not applicable.

None.

Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Former and current employees of the Office of Management and Budget, the Domestic Council, and the Council of Economic Advisers.

These records contain information relating to the individuals name, Social Security number, age, sex, marital status, appointment, tenure, employment status, and occupation series. These records also contain data as of the year to date and the most recent pay period with regard to leave earned, used, and balances, withholdings, and allotments to financial institutions.

5 U.S.C. 301, 31 U.S.C. 66a, 44 U.S.C. 3101, 3309.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

Records are filed in a file cabinet in the Payroll Office or in Federal Records Center Boxes in the OMB Records Depository.

Records are filed in chronological order by calendar year and by name. Access is limited to the staff of the Budget and Management Office and the Records Unit, and the appropriate supervisory officials, the Assistant to the Director for Administration, the Deputy Director, and the Director.

Only Budget and Management Office staff and the Records Unit staff have access on a regular basis. Both the Budget and Management Office and the Records Depository are locked during nonworking hours and under visual surveillance during working hours.

Temporary records subject to General Accounting Office audit are retained until completion of the audit which generally occurs every 2-4 years. Permanent records, comprehensive Listing of Employee Master File (Form TUS 404), are retired to National Archives after 6 years.

Budget and Management Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)

Same as above.

Same as above.

Information obtained from employees application for employment, and withholding statements prepared by the employee.

Not applicable.

None.

Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Employees (current and former) of the Office of Management and Budget, the Domestic Council, and the Council of Economic Advisers regardless of type of appointment, and other individuals, who have performed travel at government expense on official business.

These records contain the approved travel authorization, the travel vouchers submitted by the individual, memos of approval for special conveyance or actual subsistence, and receipts as may be required by the Federal Travel Regulations (FPMR 101-7).

31 U.S.C. 66a, 44 U.S.C. 3101, 3102, 3301, 3309, and General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies, Title 8, Chapter 2, Sections 4 and 5.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

Current records are maintained in folders in metal file cabinets. Noncurrent records are filed in Federal Records Center Boxes in the OMB Records Depository.

Records are alphabetically arranged by name according to fiscal year. Access to the records described herein is restricted to staff of the Budget and Management Office, the appropriate supervisory officials, the Assistant to the Director for Administration, the General Counsel, or his designee, the Deputy Director, Director, Executive Director, Domestic Council, and Chairman, Council of Economic Advisers.

Only Budget and Management Office staff and the Records Unit staff have access on a regular basis. Both the Budget and Management Office and Records Depository are locked during nonworking hours and under visual surveillance during working hours.

Current records are maintained in the Budget and Management Office until they have been audited by the General Accounting Office. Noncurrent records are maintained by the Records Unit for 6 years following which time they are disposed of in accordance with the Records Disposition Schedules established by the General Services Administration General Schedule No. 9.

Budget and Management Officer, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations, (40 FR 34165).)

Same as above.

Same as above.

Content of records is obtained from the individual to whom the information pertains. Additional information may be added by the Budget and Management Office staff as a result of an internal audit.

Not applicable.

None.

Budget and Management Office, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.

Current employees of the Office of Management and Budget, regardless of their type of appointment. A record of the employment as of the end of the preceding fiscal year is also maintained.

These records contain the following information on each employee: (a) Name, (b) date of birth, (c) sex, (d) minority status, (e) degree, (f) date employee entered on duty with OMB or BOB, (g) type of appointment, (h) status of employment, (i) division and branch where employed, (j) occupational classification, (k) professional or nonprofessional identification, (l) grade and step, (m) annual salary, (n) daily rate, (o) service computation date, (p) date of last promotion, (q) person years of employment, and (r) occupation code.

5 U.S.C. 301 and 44 U.S.C. 3101.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the Agency (See `Retrievability?).

Storage:

Record is maintained on a computer from a commercial time-sharing firm under contract with OMB.

Access from the computer is restricted by an access code and is limited to two employees in the Budget and Management Office. The record, which is updated monthly is distributed to the Assistant to the Director for Administration and the staffs of the Budget and Management Office and the Personnel Office. Upon request a copy is made available to OMB?s Equal Employment Opportunity Officer or his/her designee.

Access and distribution is limited as described above. In addition the terminals by which access can be obtained are located in the Budget and Management Office which is locked during nonworking hours. Copies of the record that are distributed internally as specified above are secured in a locked room or locked file cabinet during nonworking hours.

The record covering the most recent pay period and a record as of the end of the fiscal year are maintained. Prior copies are destroyed.

Budget and Management Officer, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.

Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. Must provide building pass or some other form of verification that the individual is current or former employee of OMB. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)

Same as above.

Same as above.

Information is obtained from employees application (SF 171) and subsequent Notification of Personnel Actions (SF 50).

Not applicable.

None.

Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Avenue, NW, Washington, DC 20503.

Current and some former professional employees of the Office of Management and Budget.

These records may contain information about the individuals? name, division where employed, schools attended, fields of study, degrees, years of study or degree, former places of employment, positions held, years of employment, and federal service awards received.

5 U.S.C. 301

When published in booklet form, the information is used to provide background information about the professional staff to other professional staff members, other staff, and interested parties outside OMB. Records may also be used in the preparation of biographical summaries for award recipients or for interagency meetings, to give two examples.

Storage:

Records are stored on a computer file maintained by the Office of Administration. Data forms from which the file is created and hardcopy printouts of the data are stored in the safe in the Director?s Correspondence Unit.

Access to records stored in the computer is restricted by an access code. Access to hardcopy records is limited to members of the staff of the Assistant Director for Administration.

Access to record files is limited as described above. The information submitted is volunteered with the understanding that it will be published and distributed.

Data forms and hardcopy printout of the records are retained until the individual is no longer employed at OMB or indicates that his or her records be deleted. Records are then deleted from the computer file and hardcopy records destroyed.

Assistant Director for Administration, Office of Management and Budget, Old Executive Office Building, Room 425, 17th Pennsylvania Avenue, NW, Washington, DC 20503.

Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to the system manager, as above.

Same as above.

Same as above.

Information is volunteered by employees on a form, "Information Sheet for Staff Roster."

None.

None.

Office of Management and Budget Computer Center, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Veterans and other eligibles using VA GI Bill education benefits.

These records contain beneficiary name, address, identification number, as well as the name and address of the training institution, type of training, amount of training, and number of dependents, date of separation from the armed forces, remaining eligibility, remaining entitlement, and other accounting data.

Budget and Accounting Act, 1921 (31 U.S.C. 1-24).

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

These records are on magnetic tape, provided by the VA, and when not being used on the computer for the extract run, are in a tape storage area.

Records are arranged in numerical sequence by identification number, usually Social Security number.

Data is on tape, therefore there is no direct access. The tapes are locked in the computer room when not actually being used by the machine and are accessible only to one computer job. The tapes are removed from NEOB back to VA when the job is completed.

Upon completion of the extract run, the tapes are returned to the VA.

Veterans Unit, CVA Division, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Since this file is only a duplicate of the VA Master Education File, no changes can be made at this site which will affect the utility of any of the records. For notification of whether the system contains data on a particular individual, inquiry should be made to the Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)

Same as above.

Same as above.

Information obtained from individual applicant for training, the training institution, and the appropriate branch of the armed services.

Not applicable.

Federal Acquisition Institute (FAI), 1815 N. Lynn Street, Arlington, Virginia 22209.

Personnel of Federal agencies (civilian and military) involved in acquisition and logistics management. Such individuals are generally employed in the Business and Industry (GS-1100); Equipment, Facilities and Services (GS-1600); Quality Assurance, Inspection and Grading (GS-1900); Supply (GS-2000); and Transportation (GS-2100) General Schedule occupational fields, or equivalent military fields.

Records contain biographical data on individuals such as name, social security number (SSN), birth date, past and present pay levels, position title, occupational series, training, and past personnel actions. Data also include employee?s work such as description of tasks, types and number of contracts assigned.

a. Title 41 U.S.C. Secs. 404, 406, and 411, which established the Office of Federal Procurement Policy (OFPP), OMB, and requires executive agencies to furnish such Office access to all information and records determined to be necessary for the performance of its missions.

b. OFPP Policy Memorandum of July 14, 1976, which established the Federal Procurement Institute (now the Federal Acquisition Institute) and delegated responsibility to the Institute for the Government-wide planning, development, implementation and evaluation of programs in procurement research, education and training, and career development.

c. Memorandum of Understanding for the Sponsorship and Operation of the Federal Procurement Institute (May 11, 1976), which is an agreement between its signatories (at present: 24 Federal departments and agencies) for the interagency sponsorship and operation of the FAI and further provides that the FAI?s policies and programs will be under the direction and guidance of a Policy Board comprised of representatives from the FAI?s member departments and agencies.

d. Title 5 U.S.C. Secs. 4103 and 4105, which authorize agencies to establish interagency training facilities such as the FAI, and to jointly operate training programs for Government personnel.

The primary purpose of this system of records is to enable the FAI to prepare statistical reports on characteristics of the acquisition and logistics occupations and to periodically contact individual employees for personnel research projects that extend over a period of time (longitudinal studies). The FAI obtains data from employees and the management information systems of its member agencies, applying such data in the development of training, career development, education and research reports and programs.

Automated data processing services are provided the FAI by the Bureau of Personnel Management Information Systems, OPM: Defense Manpower Data Center (Alexandria, Va.); Air Force Human Resources Laboratory (Brooks Air Force Base, Tex.); and the U.S Army Military Personnel Cneter (Alexandria, Va.).Records of the FAI are used to prepare reports on the acquisition and logistics workforce such as: (a) The distribution of acquisition and logistics tasks among Federal occupations, agencies and pay levels, (b) employee perceptions of the learning difficulty to each acquisition and logistics task, and (c) the frequency of promotions in acquisition and logistics occupations as compared to other Federal professional and administrative occupations. These reports consist of summary descriptive statistics only. No individually identifiable information on employees is disclosed in the reports. Copies of the reports are therefore made available to other Federal agencies, educational institutions, and any other individual who requests general statistical information on accquisition and logistics occupations.

The FAI may transmit lists of names, SSN?s, birth dates, organizational mailing addresses and phone numbers of individual wmployees to the Federal agencies listed below. Purposes served thereby are to identify specific individuals who should be included in agency reports on members of the acquisition and logistics workforce and/or to locate specific individuals for personnel research. No individually identifiable data will be disclosed that would permit an individual?s employing agency to make a decision about the individual.

Department of Energy.

National Aeronautics and Space Administration.

General Services Administration.

Department of Human Resources.

Department of Justice.

Department of the Interior.

Environmental Protection Agency.

State Department.

Veterans Administration.

Department of Transportation.

Department of Treasury.

Department of Agriculture.

Department of Housing and Urban Development.

Department of Commerce.

Small Business Administration.

U.S.O.P.M.

Department of Defense.

Department of Labor.

National Science Foundation.

The above agencies are signatories to the memorandum of understanding for the sponsorship and operation of the FAI. No individually identifiable information is furnished outside the agencies enumerated above.

Storage:

At FAI: Paper records and computer printouts.

At U.S.O.P.M.; Defense Manpower Data Center; Air Force Human Resources Laboratory; and U.S. Army Military Personnel Center: Magnetic tapes and discs, and computer printouts.

The FAI may, on occasion, employ contractors to print questionnaires, transfer questionnaire responses to magnetic tapes and discs, and analyze responses. No such contractor shall be allowed to retain any data on individual employees for longer than 1 year, and any such contractor shall be obligated to observe the policies and practices of this notice.

By name, SSN, and date of birth.

Manual records are stored in buildings which employ security guards; records are accessible only to authorized personnel.

Automated records are under the control of a cardkey access system which requires positive identification and authorization, and are located in a designated controlled area to which access is limited to selected personnel only.

Records are retained indefinitely by FAI for longitudinal studies of changes in the acquisition and logistics workforce. Reexamination of the population will occur periodically to update records on work assigned employees. Biographical data are updated annually through the acquisition of data from the Central Personnel Data File of the U.S. Civil Service Commission and agency personnel management information systems.

Director, FAI, 726 Jackson Place, NW, Washington, DC 20503.

Information may be obtained form the System Manager.

Requests from individuals should be addressed to the System Manager. Written requests should contain the individual?s full name, SSN, date of birth, and current address.

The FAI is guided by the OMB?s rules for access to records, contesting contents, and appealing initial decisions.

The OPM?s Central Personnel Data File is the primary source of biographical data on members in this system of records. The primary source of data on work performed by an employee is the employee to whom the record pertains. This information is collected through questionnaires which are reissued to employees to update their records. Additional information may be obtained from management information systems of individual?s employing agency, from professional societies (which would report only the names and other identifiers of individual Federal employees they have certified as professional acquisition or logistics specialist), and from educational institutions (which would report only the names and other identifiers of individual Federal Employees who have attended educational programs in the fields of acquisition and logistics management) on an annual basis.

None.

Federal Acquisition Institute (FAI), 1815 N Lynn Street, Arlington, VA 22209. A segment of the records may reside temporarily at the American Council on Education (ACE) or the University of the State of New York, which serve a contractual role for evaluation of individuals? questionnaires, transcripts, training, and work experience and determination of academic credit.

Personnel of Federal agencies involved in government procurement/acquisition and Federal assistance functions.

Questionnaires completed by Federal employees who provide name, social security account number (SSAN), date of birth, home address and telephone number, military and civilian service data, citizenship, work experience, educational attainment level, and other similar relevant biographical data, together with appropriate support documents that may be required; academic transcripts furnished by colleges/universities; results of program manager/participant consultation; determinations/recommendations of the accrediting organization.

Pub. L. 93-400, August 30, 1974 (Title 41 U.S.C. 404, 405, 406, and 411 which established the Office of Federal Procurement Policy (OFPP) within the Office of Management and Budget (OMB) and authorizes the Administrator for Federal Procurement Policy to recommend and promote programs for recruitment, training, career development, and performance evaluation of procurement personnel. These functions were delegated to the Federal Procurement Institute by the Administrator by `Memorandum to Heads of Executive Departments and Agencies?, dated July 14, 1976. (The name of the Institute was changed to the Federal Acquisition Institute on March 1, 1978.)

Title 5 U.S.C. 4104 and 4105 which authorizes the establishment of interagency training centers, such as the FAI, and the joint operation of a training program applicable to Government personnel.

Pub. L. 93-400, August 30, 1974 which sets forth OFPP responsibility for improving the quality, efficiency, economy, and performance of Government procurement organizations and personnel and the `Memorandum of Understanding? issued by the Administrator for Federal Procurement Policy on May 11, 1976 and signed by 24 member agencies, for the organization and operation of the FAI to assist in these responsibilities.

The purpose of this system is to enable FAI to provide academic and/or other training accreditation services to Federal employees of Government agencies involved in procurement/acquisition and Federal assistance functions. This service will be provided by the organizations mentioned under `System Location?, and will constitute an authenticated evaluation of experience, education, and training and a determination of allowable credit. Information may be disclosed to an individual?s employing agency.

Storage:

Hard copy records.

By name.

Records are stored in cabinets accessible only to authorized personnel, within buildings secured by guards.

Retained by FAI indefinitely; disposition will be negotiated with National Archives and Records Administration. Records at supporting accreditation organizations are retained only for time necessary to review and provide credentialing service, after which they are returned to FAI.

Director, FAI, 1815 N Lynn Street, Arlington, VA 22209.

Information may be obtained from the System Manager.

Requests from individuals should be addressed to the System Manager. Written inquiries should contain requester?s full name, SSAN, date of birth, and current address. For personal visits, the individual must provide sufficient identification such as valid driver?s license, and information that can be verified with his/her records.

The FAI is guided by the OMB?s rules for access to records, contesting contents, and appealing initial determinations.

Primary information is furnished by the individual to whom the record pertains. With consent of the individual, additional information is obtained from college/university registrars.

None.

The system may contain classified information, but only to the extent the FOIA or Privacy Act request requires review of classified information. Any classified information will be maintained on systems rated to store such information, in accordance with E.O. 12958, 60 FR 19825 (Apr. 20, 1995) and applicable executive order(s) governing classified information, 32 CFR 2001, and 5 CFR 1312.

Records are maintained at OMB, 725 17th Street NW, Washington, DC, 20503.

OMB FOIA Officer, 725 17th Street NW, Washington, DC; OMBFOIA@omb.eop.gov.

Freedom of Information Act, 5 U.S.C. 552; Privacy Act, 5 U.S.C. 552a; 44 U.S.C. 3101; 5 U.S.C. 301; and E.O. 12598 and applicable executive order(s) governing classified information.

OMB receives requests pursuant to FOIA and the Privacy Act, including inter-agency consultations. OMB also adjudicates administrative appeals and handles litigation relating to these requests. The purpose of this system of records is:

•To fulfill obligations under the FOIA, and related policy and guidance, and to assist other agencies in doing the same.

•To fulfill obligations under the Privacy Act, and related policy and guidance, and to assist other agencies in doing the same.

This system includes all individuals who submit FOIA or Privacy Act requests and administrative appeals to OMB; individuals whose requests for records have been referred to OMB by other agencies or entities; attorneys or other persons representing individuals submitting such requests and appeals; individuals who are the subject of such requests and appeals or whose information may appear in records required for processing requests and appeals; and individuals who file litigation based on their requests.

This system includes records created, compiled, or received in response to FOIA and Privacy Act requests and administrative appeals and includes: The original requests and administrative appeals; responses to such requests and administrative appeals; all related memoranda, correspondence, notes, and other related or supporting documentation; and, in some instances, copies of requested records and records under administrative appeal.

OMB receives records from members of the public, including representatives of Federal, State, or local governments, non-government organizations, and the private sector, as well as from other federal agencies and entities.

In addition to those disclosures generally permitted under the Privacy Act, 5 U.S.C. 552a(b), all or a portion of the records or information contained therein may be disclosed outside of OMB as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

A. To a federal, state, local, tribal, or foreign agency or entity for the purpose of consulting with that agency or entity to enable OMB to make a determination as to the propriety of access to, accounting of, or amendment of information, or for the purpose of verifying the identity of an individual or the accuracy of information submitted by an individual who has requested access to, accounting of, or amendment of information.

B. To any agency or entity that furnished the record or information for the purpose of permitting that agency or entity to make a decision as to access to or amendment of the record or information, or to a federal agency or entity for purposes of providing guidance or advice regarding the handling of particular requests.

C. To a submitter or subject of a record or information in order to obtain assistance to OMB in making a determination as to access, amendment, or accounting.

D. To appropriate agencies and entities, for the purpose of resolving an inquiry regarding compliance with the Freedom of Information Act.

E. To the Department of Justice (DOJ) when any of the following is a party to litigation before any court, adjudicative, or administrative body or has an interest in such litigation, and the use of such records by DOJ is deemed by OMB to be relevant and necessary to the litigation:

(1) OMB, or any component thereof;

(2) any employee or former employee of OMB in the employee’s official capacity;

(3) any employee or former of employee of OMB in the employee’s individual capacity where DOJ has agreed to represent the employee; or

(4) a Federal agency, a Federal entity, a Federal official, or the United States, where OMB determines that litigation is likely to affect OMB or any of its components.

F. In a proceeding before a court or adjudicative body before which OMB is authorized to appear, when OMB determines that the records are relevant and necessary to the litigation; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

G. To a congressional office in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains.

H. To any agency or organization for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

I. To the National Archives and Records Administration (NARA) for purposes of records management and mail processing inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

J. To NARA, Office of Government Information Services (OGIS), to the extent necessary to fulfil its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures, and compliance with the Freedom of Information Act, and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.

K. To appropriate officials and employees of a federal agency or entity when the information is relevant to a decision concerning the hiring, appointment, or retention of an employee; the assignment, detail, or deployment of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a grant or benefit.

L. To appropriate agencies, entities, and persons when

(1) OMB suspects or has confirmed that there has been a breach of the system of records;

(2) OMB has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, OMB (including its information systems, programs, and operations), the Federal Government, or national security; and

(3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OMB’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

M. To another Federal agency or Federal entity, when OMB determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in

(1) responding to a suspected or confirmed breach; or

(2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

N. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature—the relevant records may be referred to the appropriate Federal, state, local, territorial, tribal, international, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.

O. To contractors and their agents, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for OMB, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same requirements and limitations on disclosure as are applicable to OMB officers and employees.

P. To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

Records in this system are stored in electronic or paper form in secure facilities. The records may be stored on magnetic disc, tape, and digital media.

Records may be retrieved by full-text search or by individuals’ FOIA/PA case number, name, title, or organization.

These records will be retired and destroyed in accordance with published records schedules of the Office of Management and Budget and the General Records Schedules as approved by NARA.

All electronic records are maintained in secure systems which require multi-factor authentication and that use security hardware and software to include multiple firewalls, encryption, identification, and authentication of users. All security controls are reviewed on a periodic basis by external assessors. The controls themselves include measures for access control, security awareness training, audits, configuration management, contingency planning, incident response, and maintenance. Access to the information technology systems containing the records in this system is limited to those individuals who need the information for the performance of their official duties and who have appropriate clearances or permissions.

Individuals’ requests for access to records in this system of records may be sent to OMB’s Privacy Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9268, Washington, DC 20503, or by email to OMBPA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures which can be found at 5 CFR 1302.

Individuals’ requests for amendment of a record in this system of records may be sent to OMB’s Privacy Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9268, Washington, DC 20503, or by email to OMBPA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures, which can be found at 5 CFR 1302.

Individuals’ requests for notification as to whether this system of records contains a record pertaining to them may be sent to OMB’s Privacy Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9268, Washington, DC 20503, or by email to OMBPA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures, which can be found at 5 CFR 1302.

During the course of a FOIA or a PA action, exempt materials from other systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those other systems of records are maintained in the OMB FOIA/PA Requests System, OMB hereby claims the same exemptions for the records from those other systems that are entered into this system, as claimed for the original primary systems of records of which they are a part.

None.

None.

Records are maintained at OMB, 725 17th Street, NW, Washington, DC, 20503, and GSA Headquarters, 1800 F Street NW, Washington, DC 20405.

OMB Senior Agency Official for Privacy, 725 17th Street NW, Washington, DC; SORN@omb.eop.gov.

Authorities of the Office of Management and Budget including the following: 31 U.S.C. 501–507; the Freedom of Information Act, 5 U.S.C. 552; Information Quality Act, 44 U.S.C. 3516 note; Paperwork Reduction Act, 44 U.S.C. 3501–3520; Foundations for Evidence-Based Policymaking Act of 2018, 5 U.S.C. 3551; Administrative Procedure Act, e.g., 5 U.S.C. 553; Privacy Act, 5 U.S.C. 552; the E-Government Act, 44 U.S.C. 3501 note; the Infrastructure Investment and Jobs Act, Pub. L. 117-58, 135 Stat. 429; the Federal Funding Accountability and Transparency Act (Pub. L. 109-282), 31 U.S.C. 6101 note; the Digital Accountability and Transparency Act of 2014 (Pub. L. 113-101), 31 U.S.C. 6101 note; 41 U.S.C. 1101; 44 U.S.C. 3551–3558; other statutes, such as the AI in Government Act, Pub. L. No. 116-260, div. U, section 104(b) (2020), specifically requiring OMB to seek public comment on proposed policy documents; and executive orders, including E.O. 14005, 86 FR 7475 (Jan. 25, 2021), and E.O. 12866, 58 FR 51735 (Oct. 4, 1993).

OMB engages in a number of activities, including issuing guidance, policy, and regulatory actions, during which the public and interested stakeholders may be invited to provide input to OMB. The purpose of this system of records is:

to appropriately address comments or input received from the public as part of OMB’s own rulemaking and non-rulemaking actions, including obtaining clarification when necessary;

to effectively manage the E.O. 12866 regulatory review process, including responding to meeting requests and information submissions;

to effectively address public input received as part of OMB’s development of Government-wide guidance and policy; and

to effectively manage OMB’s review of agency proposed regulatory actions and information collection requests.

Any individual who provides personally identifiable information to OMB when responding to a request by OMB for information, including during OMB’s review or development of guidance, policy, regulatory actions, notices, or information collection requests, and other individuals mentioned or identified in the body of a comment or in the information provided, including in response to OMB solicitations concerning peer review.

This system includes:

information submitted in response to OMB-specific proposed regulatory actions or other actions, including proposed and final rulemakings, SORNs, and ICRs;

information submitted in response to OMB’s invitation or request during OMB’s development of Government-wide guidance and policies pursuant to one or more of its legal authorities;

information submitted by requesters in connection with meetings under E.O. 12866;

information submitted as part of the Government-wide information collection request review process; and

information received for purposes of OMB’s Information Quality Act responsibilities, including management of IQA requests and information about submitters or nominees for peer review.

Records may include name and contact information, such as a mailing address, email address, and phone or fax number. Records may also include additional information, including supporting documentation, submitted by individuals or entities in connection with E.O. 12866 meetings. Records submitted during a peer review function may include resumes and other personal information.

OMB receives records from members of the public, including representatives of Federal, State, or local governments, non-governmental organizations, and the private sector.

In addition to those disclosures generally permitted under the Privacy Act, 5 U.S.C. 552a(b), records or information contained therein may be disclosed outside of OMB as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

A. To GSA when needed for purposes of its management of the public websites through which comments and other information are submitted.

B. To the Department of Justice (DOJ) when any of the following is a party to litigation or has an interest in such litigation, and the use of such records by DOJ is deemed by OMB to be relevant and necessary to the litigation: (1) OMB, or any component thereof; (2) any employee of OMB in the employee’s official capacity; (3) any employee of OMB in the employee’s individual capacity where DOJ has agreed to represent the employee; or (4) a Federal agency, a Federal entity, a Federal official, or the United States, where OMB determines that litigation is likely to affect OMB or any of its components.

C. To a congressional office in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains.

D. To the National Archives and Records Administration for purposes of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

E. In a proceeding before a court or adjudicative body before which OMB is authorized to appear, when OMB determines that the records are relevant and necessary to the litigation; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

F. To appropriate agencies, entities, and persons when (1) OMB suspects or has confirmed that there has been a breach of the system of records; (2) OMB has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, OMB (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OMB’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

G. To another Federal agency or Federal entity, when OMB determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach; or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

H. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature—the relevant records may be referred to the appropriate Federal, state, local, territorial, tribal, international, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.

I. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for OMB, when necessary to accomplish an agency function related to this system of records.

J. To the public, unless it is determined that the release of the specific information in the context of a particular case would constitute a clearly unwarranted invasion of personal privacy.

K. To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

L. To other agencies as necessary for the review of regulatory actions or information collection requests.

Records in this system are stored in electronic or paper form in secure facilities. The records may be stored on magnetic disc, tape, and digital media.

Records are retrieved by individuals’ names, titles, or organizations.

These records will be managed in accordance with OMB’s published records schedules as approved by the National Archives and Records Administration (NARA). All unscheduled records, meaning records without a NARA-approved records retention schedule, are retained until a records retention schedule is approved by NARA. Once a schedule is approved, all existing records will be processed according to the requirements set forth in that schedule.

All records are maintained in secure, password-protected electronic systems that use security hardware and software to include multiple firewalls, active intrusion detection, encryption, identification, and authentication of users. All security controls are reviewed on a periodic basis by external assessors. The controls themselves include measures for access control, security awareness training, audits, configuration management, contingency planning, incident response, and maintenance. Access to the information technology systems containing the records in this system is limited to those individuals who need the information for the performance of their official duties and who have appropriate clearances or permissions.

Individuals’ requests for access to records in this system of records may be sent to OMB’s FOIA Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9204, Washington, DC 20503, or by email to OMBFOIA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures which can be found at 5 CFR part 1302.

Individuals’ requests for amendment of a record in this system of records may be sent to OMB’s FOIA Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9204, Washington, DC 20503, or by email to OMBFOIA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures, which can be found at 5 CFR part 1302.

Individuals’ requests for notification as to whether this system of records contains a record pertaining to them may be sent to OMB’s FOIA Officer, by mail to Office of Management and Budget, 725 17th Street NW, Room 9204, Washington, DC 20503, or by email to OMBFOIA@omb.eop.gov, and should be made in accordance with OMB’s Privacy Act Procedures, which can be found at 5 CFR part 1302.

None.

None.

None.

Office of Management and Budget Library, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Employees of the Executive Office of the President.

These records contain titles and other identifying data on materials borrowed from the OMB Library; name, room number, organization, and telephone number of borrower; and the return date for each item borrowed.

Federal Property and Administrative Services Act, Title II, Sec. 202(b)(1), 40 U.S.C. 483(b)(1).

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

These records are stored at the circulation desk of the OMB Library.

Records are arranged alphabetically by last name of borrower, by title of item borrowed, by organization to which borrower belongs, and by order of input into the system.

Access to records is under constant surveillance by Head of Reference and Loan Section during normal working hours. Secured in locked room after work hours.

Records are retained on individual library loans only until the item is returned to the Library. Reports on the status of loans are generated daily; current and preceding day?s reports are retained.

Librarian, Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Requests to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. (See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165).)

Same as above.

Same as above.

Information obtained from individual to whom it pertains and from physical examination of materials borrowed.

Not applicable.

Unclassified.

Records are maintained at OMB, 725 17th Street NW, Washington, DC, 20503.

Director for Information Management, Legislative Reference Division, 725 17th Street NW, Washington, DC.

Executive Order 8248, Establishing the Divisions of the Executive Office of the President and Defining their Functions and Duties.

The system contains records on private relief legislation reviewed by OMB as part of OMB’s legislative coordination and clearance process, set forth in OMB Circular No. A-19, revised September, 1979.

Individuals who are the subject of proposed or enacted private relief legislation.

The information contained in these records consists of those private relief bills requiring Office of Management and Budget review as specified in OMB Circular A-19, revised September, 1979. The information maintained may include copies of a draft bill proposed by an agency as defined in the Circular, copies of bills introduced by Congress, and if applicable, Congressional committee reports, agency memoranda and letters, OMB memoranda and letters, and other documents as may be needed in connection with the legislative coordination and clearance process. Certain individual records may also contain correspondence from and to the individual about whom the information is maintained.

OMB receives records from Congress and agencies when submitting records for the review of private relief legislation as set forth in OMB Circular No. A-19.

In addition to those disclosures generally permitted under the Privacy Act, 5 U.S.C. 552a(b), all or a portion of the records or information contained therein may be disclosed outside of OMB as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

A. To appropriate agencies and entities, for the purpose of resolving an inquiry regarding compliance with the Freedom of Information Act.

B. To appropriate agencies and entities, when OMB determines the information in this system of records is reasonably necessary to accomplish OMB’s review of the draft private relief legislation.

C. To the Department of Justice (DOJ) when any of the following is a party to litigation before any court, adjudicative, or administrative body or has an interest in such litigation, and the use of such records by DOJ is deemed by OMB to be relevant and necessary to the litigation:

(1) OMB, or any component thereof;

(2) any employee or former employee of OMB in the employee’s official capacity;

(3) any employee or former of employee of OMB in the employee’s individual capacity where DOJ has agreed to represent the employee; or

(4) a Federal agency, a Federal entity, a Federal official, or the United States, where OMB determines that litigation is likely to affect OMB or any of its components.

D. In a proceeding before a court or adjudicative body before which OMB is authorized to appear, when OMB determines that the records are relevant and necessary to the litigation; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

E. To a congressional office in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains.

F. To any agency or organization for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

G. To the National Archives and Records Administration (NARA) for purposes of records management and mail processing inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

H. To NARA, Office of Government Information Services (OGIS), to the extent necessary to fulfil its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures, and compliance with the Freedom of Information Act, and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.

I. To appropriate agencies, entities, and persons when

(1) OMB suspects or has confirmed that there has been a breach of the system of records;

(2) OMB has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, OMB (including its information systems, programs, and operations), the Federal Government, or national security; and

(3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OMB’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

J. To another Federal agency or Federal entity, when OMB determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in

(1) responding to a suspected or confirmed breach; or

(2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

K. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature—the relevant records may be referred to the appropriate Federal, State, local, territorial, Tribal, international, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.

L. To contractors and their agents, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for OMB, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same requirements and limitations on disclosure as are applicable to OMB officers and employees.

M. To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

Records in this system are stored in electronic in secure facilities. The records may be stored on magnetic disc, tape, and digital media.

Records may be retrieved by full-text search or by name of individual, bill number, or private law number.

These records are maintained permanently and transferred to the National Archives and Records Administration in accordance with published records schedules of the Office of Management and Budget.

All electronic records are maintained in secure systems which require multi-factor authentication and that use security hardware and software to include multiple firewalls, encryption, identification, and authentication of users. All security controls are reviewed on a periodic basis by external assessors. The controls themselves include measures for access control, security awareness training, audits, configuration management, contingency planning, incident response, and maintenance. Access to the information technology systems containing the records in this system is limited to those individuals who need the information for the performance of their official duties and who have appropriate clearances or permissions.

Individuals’ requests for access to records should be directed to OMB by following the instructions provided in 5 CFR part 1302.

Individuals’ requests for amendment of a record in this system of records should be directed to OMB by following the instructions provided in 5 CFR part 1302.

Individuals’ requests for notification as to whether this system of records contains a record pertaining to them should be directed to OMB by following the instructions provided in 5 CFR part 1302.

None.

65 FR 16977, March 30, 2000.

Unclassified.

Records are maintained at OMB, 725 17th Street NW, Washington, DC, 20503.

Sarah W. Spooner, 725 17th Street NW, Washington, DC; Sarah.W.Spooner@omb.eop.gov.

31 U.S.C. ch. 5; 5 U.S.C. 3101; E.O. 13150 (April 21, 2000); 26 U.S.C. 132(f); Federal Employees Clean Air Incentives Act, Public Law 103–172, 5 U.S.C. 7905, as amended; The Rehabilitation Act of 1973, Public Law 93–112, 29 U.S.C. 701 et seq., as amended; The Americans with Disabilities Act of 1990, Public Law 101–336, 42 U.S.C. 12101 et seq., as amended; title VII of the Civil Rights Act, 42 U.S.C. 2000e–16; The Family and Medical Leave Act of 1993, 29 U.S.C. 2601 et seq.; E.O. 13164 (July 26, 2000); E.O. 13548 (July 26, 2010); E.O. 13562 (December 27, 2010); 5 U.S.C. 3304; E.O. 14035 (June 25, 2021); Telework Enhancement Act of 2010, Public Law 111–292, 5 U.S.C. ch. 65; 5 U.S.C. subpart E; 5 U.S.C. ch. 41; 5 U.S.C. 3101–3116); E.O. 9397, as amended by E.O. 13478.

OMB performs a wide array of activities related to human capital needs for prospective, current, and former OMB employees who utilize the services and programs described below and those members of the public who request reasonable accommodations.

Categories of individuals may include all prospective, current and former employees, volunteers, grantees, contract employees, detailees, and Pathways Program participants at OMB, compensated or uncompensated; individuals who attend or register to attend OMB events; and members of the public who request reasonable accommodations. The system of records covers individuals who apply for and/or otherwise participate in the following programs or services:

• OMB’s mentorship and coaching programs.

• OMB’s learning and development programs.

• Employee work schedules and attendance, including telework and remote work agreements.

• OMB’s participation in the Federal Pathways Programs, including Internships, Recent Graduates, and Presidential Management Fellows program, as well as OMB-specific internship programs.

• Reasonable accommodation requests.

• Diversity, Equity, Inclusion, and Accessibility and Equal Employment Opportunity programming and outreach. Additionally, Employee Resource Groups, and other similar employee affinity or social groups hosted or supported by OMB.

• Records related to any informal or formal internal investigations conducted in support of OMB or EOP internal personnel or workplace policies or procedures.

• Records addressing employee issues or complaints internal to OMB, not a part of the EEOC or MSPB processes.

• Transportation benefits records.

• Resume banks.

• Recruiting outreach and events, including job fairs.

This system includes records related to the programs and services itemized immediately above. Records in this system contain all or some of the following data: individual’s name, physical address, email address, educational affiliation, social security number, position level, pay plan, grade, series, supervisor, organization which employed, building, room, telephone number, mode of transportation to duty location and commuting costs, history of internal/external training attended and other learning and development activities, associated training costs, competencies needed to perform a job, discipline or occupational identification, skill strengths and skill development and needs, disability and requests for reasonable accommodations, self-identification of affiliation with an employee resource group, or attendance or anticipated attendance at OMB events.

OMB receives records from OMB employees and from members of the public, including representatives of Federal, State, or local governments, non-government organizations, and the private sector, as well as from other Federal agencies and entities.

In addition to those disclosures generally permitted under the Privacy Act, 5 U.S.C. 552a(b), all or a portion of the records or information contained therein may be disclosed outside of OMB as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

A. To a course or learning provider for enrollment purposes and to ensure appropriate payments are being made to employees requesting reimbursement of their expenses.

B. To the Office of Personnel Management (OPM) for the purpose of OPM’s Federal performance management operations, as authorized by law, but only such information as is necessary and relevant to such operations.

C. To appropriate agencies and entities, for the purpose of resolving an inquiry regarding compliance with the Freedom of Information Act.

D. To appropriate agencies and entities that participate in providing the programs or services described above, when OMB affirmatively determines the information in this system of records is reasonably necessary to effectuate the individual’s participation in the program.

E. To the Department of Justice (DOJ) when any of the following is a party to litigation before any court, adjudicative, or administrative body or has an interest in such litigation, and the use of such records by DOJ is deemed by OMB to be relevant and necessary to the litigation:

(1) OMB, or any component thereof;

(2) any employee or former employee of OMB in the employee’s official capacity;

(3) any employee or former of employee of OMB in the employee’s individual capacity where DOJ has agreed to represent the employee; or

(4) a Federal agency, a Federal entity, a Federal official, or the United States, where OMB determines that litigation is likely to affect OMB or any of its components.

F. In a proceeding before a court or adjudicative body before which OMB is authorized to appear, when OMB determines that the records are relevant and necessary to the litigation; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

G. To a congressional office in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains.

H. To any agency or organization for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. To any agency or organization for the purpose of performing audit, oversight, or investigative functions as authorized by law, but only such information as is necessary and relevant to such audit, oversight, or investigative function.

I. To the National Archives and Records Administration (NARA) for purposes of records management and mail processing inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

J. To NARA, Office of Government Information Services (OGIS), to the extent necessary to fulfil its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures, and compliance with the Freedom of Information Act, and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.

K. To appropriate officials and employees of a Federal agency or entity when the information is relevant to a decision concerning the hiring, appointment, or retention of an employee; the assignment, detail, or deployment of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a grant or benefit.

L. To appropriate agencies, entities, and persons when

(1) OMB suspects or has confirmed that there has been a breach of the system of records;

(2) OMB has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, OMB (including its information systems, programs, and operations), the Federal Government, or national security; and

(3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with OMB’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

M. To another Federal agency or Federal entity, when OMB determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in

(1) responding to a suspected or confirmed breach; or

(2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

N. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature—the relevant records may be referred to the appropriate Federal, State, local, territorial, Tribal, international, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.

O. To contractors and their agents, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for OMB, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same requirements and limitations on disclosure as are applicable to OMB officers and employees.

P. To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

Records in this system are stored in electronic or paper form in secure facilities. The records may be stored on magnetic disc, tape, and digital media.

Records may be retrieved by full-text search or by individuals’ name, title, organization, or other programmatic identifier assigned to the individual about whom they are maintained.

These records will be retired and destroyed in accordance with published records schedules of the Office of Management and Budget and the General Records Schedules as approved by NARA.

All electronic records are maintained in secure systems which require multi-factor authentication and that use security hardware and software to include multiple firewalls, encryption, identification, and authentication of users. All security controls are reviewed on a periodic basis by external assessors. The controls themselves include measures for access control, security awareness training, audits, configuration management, contingency planning, incident response, and maintenance. Access to the information technology systems containing the records in this system is limited to those individuals who need the information for the performance of their official duties and who have appropriate clearances or permissions.

Individuals’ requests for access to records should be directed to the system manager. Individuals seeking access to their records in this system of records may submit a request by following the instructions provided in 5 CFR part 1302.

Individuals’ requests for amendment of a record in this system of records should be directed to the system manager. Individuals seeking access to their records in this system of records may submit a request by following the instructions provided in 5 CFR part 1302.

Individuals’ requests for notification as to whether this system of records contains a record pertaining to them should be directed to the system manager. Individuals seeking access to their records in this system of records may submit a request by following the instructions provided in 5 CFR part 1302.

This system contains testing and examination materials used solely to determine individual qualifications for appointment or promotion in the Federal service. The Privacy Act, at 5 U.S.C. 552a(k)(6), permits an agency to exempt all such testing or examination material and information from certain provisions of the Act, when disclosure of the material would compromise the objectivity or fairness of the testing or examination process. OMB has claimed exemptions from the requirements of 5 U.S.C. 552a(d), which relate to access to and amendment of records.

The specific material exempted may include, but is not limited to, the following

a. Answer keys.

b. Assessment center exercises.

c. Assessment center exercise reports.

d. Assessor guidance material.

e. Assessment center observation reports.

f. Assessment center summary reports.

g. Other applicant appraisal methods, such as performance tests, work samples and simulations, miniature training and evaluation exercises, structured interviews, and their associated evaluation guides and reports.

h. Item analyses and similar data that contain test keys and item response data.

i. Ratings given for validating examinations.

j. Rating schedules, including crediting plans and scoring formulas for other selection procedures.

k. Rating sheets.

l. Test booklets, including the written instructions for their preparation and automated versions of tests and related selection materials and their complete documentation.

m. Test item files.

n. Test answer sheets.

None.

None.

Office of Management and Budget, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Persons who have requested to examine official records or reference materials prepared by the Bureau of the Budget or the Office of Management and Budget.

This system of records contains the initial letter submitted by individuals asking to examine the official agency records, including a statement as to the nature and purposes of the research, their present occupation, home and/or place of employment. Brief descriptions and locations of the records reviewed examined and copied are also maintained in the file.

5 U.S.C. 301, Title 44, U.S.C. 3101-3103, 3105, 3106.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

These records are maintained in file folders and on index cards located in the OMB Records Depository.

The records are indexed and alphabetically arranged by names of individuals and cross-referenced by record or research subject. Access is restricted to the Assistant to the Director for Administration and the Records Unit.

Records Depository is locked during nonworking hours and is under the visual surveillance of Records Unit staff during working hours.

Files are retained for a period of eight years and then destroyed.

Records Officer, Office of Management and Budget, 726 Jackson Place, Washington, DC 20503.

Request to be notified whether or not the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th & Pennsylvania Avenue, NW, Washington, DC 20503. See also chapter III, part 1302 of title 5, Code of Federal Regulations (40 FR 34165)

Same as above.

Same as above.

Personal information is received only from the individual. No additional data concerning the individual is added to the file.

Not applicable.

None.

Office of Management and Budget, Clearance Office, Statistical Policy Division, Room 10201, New Executive Office Building, 726 Jackson Place, NW, Washington, DC 20503.

Employees of the Executive Office of the President and employees of agencies subject to the provisions of the Federal Reports Act who are reviewing or who have submitted for review requests for clearance under the Federal Reports Act.

These records contain a docket number for every request for clearance under the Federal Reports Act; all materials submitted by the agency requesting clearance, including the names of agency employees directly responsible for the request and the names of those authorized to submit it; all material received from interested persons, including the names of the persons; records of all consultations including names of persons consulted; minutes of any public meeting or hearings, including the names of persons attending; a worksheet containing OMB reviewer notes and recommended action; a copy of the OMB action signed by the Clearance Officer; and copies of the approved materials. They also include computer-generated records and reports which show the name of the OMB employee assigned to the review of each pending request for clearance; the name of the employee assigned to the review of each completed review; the name of each agency clearance officer; summary reports of the number of reviews assigned to and completed by each employee for the last completed month and for the year to date; and a record of each docket borrowed by an OMB employee with the name, room number and phone number of the borrower.

44 U.S.C. 3501-3511.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual and to officers and employees of OMB in connection with the performance of their official duties for the agency (See `Retrievability?).

Storage:

These records are stored in three electric-powered rotary files, on a reference table within the Clearance Office, and in the OMB Records Depository. In addition, docket information is stored on computer disk for use in preparing inventory and control reports and listings. Materials stored on the reference table for immediate access consist of the current inventory of reporting and recordkeeping requirements cleared by OMB under the Federal Reports Act, the inventory of requests for clearance under the Federal Reports Act presently under review, and the inventory of OMB completed clearance actions for the current and preceding months.

Records are filed by OMB docket number except for some computer generated records which may be retrieved by agency clearance officers or the OMB reviewer number. Access to materials in the Records Depository is limited to the staff of the OMB Records Unit. There are no restrictions on access to materials in the rotary files except that no docket may be withdrawn from the file except by a member of the Clearance Office staff or by a member of the OMB staff or a member of an agency staff working under the instruction of a member of the Clearance Office staff. Except as provided below (see Safeguards) there are no restrictions to access of the material that is stored on the reference table for immediate use. Material processed in the OMB computer center is released only to authorized Clearance Office staff.

All records are under the immediate surveillance of Clearance Office staff during working hours. The materials in the rotary files are locked at all other times. The Records Depository is locked during nonoffice hours. The Computer Center is in a secured area.

Active dockets are retained in the Clearance Office Information System until the period of time for which they have been cleared expires. They are then transferred to the OMB Records Depository for destruction or transfer to National Archives under existing regulations.

Clearance Officer, Statistical Policy Division, Office of Management and Budget, New Executive Office Building, Washington, DC 20503.

Requests to be notified whether the system contains a record pertaining to an individual should be addressed to Assistant to the Director for Administration, Office of Management and Budget, Old Executive Office Building, 17th and Pennsylvania Avenue, NW (See also chapter III, part 1302 of title 5, Code of Federal Regulations, (40 FR 34165).)

Same as above.

Same as above.

Information is obtained from material submitted by agency requesting clearance and internal OMB work plans.

Not applicable.