Systems of Records Published Between January 2, 2024 and December 31, 2025

-1 FRB—Recruiting, Placement, and Onboarding Records.

Unclassified.

Records will be maintained at the Board’s central offices located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551. Copies of resumes, applications, supporting documentation, and offer information may also be stored by the hiring managers in their respective Board offices and electronic systems. Some of the records are stored by the Board’s contractor, Oracle Corporation, located at 500 Oracle Parkway Redwood Shores CA, 94065.

The managers are located at the Board’s central offices in Washington, D.C. The system manager for records for all positions other than those involving the recruitment of economist or research assistant positions at the Board is Lewis Andrews, Sr. Manager, Human Resources Analytics, Systems and Operations, Management Division, (202)-452-3082, or lewis.e.andrews@frb.gov. The system manager for records involving the recruitment of economist or research assistant positions at the Board is Lil Shewmaker, Assistant Director, Division of Research and Statistics, (202)-452-3377, or lil.shewmaker@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248(l)) and Executive Order 9397.

These records are collected and maintained to assist the Board in recruiting and hiring individuals for Board employment and onboarding prospective employees. The records will also assist the Board in retaining qualified employees and allow the Board to periodically review its hiring practices.

Persons who seek employment with the Board and prospective Board employees.

Records in the system include resumes, applications, and supporting documentation submitted by persons seeking employment; information from job fairs; job referrals; notes from interviews; notes on references; onboarding information from prospective employees; offer letters; and other recruiting related documentation, including verification of education, previous government service and/or military status. The records also include information regarding access to and use of the electronic systems. Certain information is also retained to enable the Board’s Office of Diversity and Inclusion to monitor and track the Board’s recruiting and hiring performance. Ethics-related information including potential conflicts are retained for compliance with the Board’s ethics program requirements.

Information is provided by the individual to whom the record pertains; the individual’s references and former employers; Board staff such as recruiters, interviewers, or contractors; job referrals; and official transcripts and other documentation from schools identified by the individual.

General routine uses A, B, C, D, E, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). In addition, records may also be used to disclose information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested), when necessary to obtain information relevant to a Board decision to hire or retain an employee, issue a security clearance, conduct a security or suitability investigation of an individual, classify jobs, let a contract, or issue a license, grant, or other benefit.

Paper records in this system are stored in file folders with access limited to staff with a need to know. Electronic records are stored on a secure server with access limited to staff with a need to know.

Paper and electronic records can be retrieved by name or other personal identifiers.

The Board is presently re-evaluating the retention schedule for application records and until the existing retention period is confirmed as appropriate or a new retention period is set, the Board will maintain the records. The Board will maintain onboarding materials for prospective employees who do not enter on duty for one year, in accordance with GRS 2.1 item 142. Relevant application records for applicants who are hired are kept in the employee’s official personnel file and maintained in accordance with the System of Records entitled BGFRS-4‘‘FRB—General Personnel Records." Ethics-related records for applicants who are hired may be maintained in accordance with the System of Records entitled BGFRS-41 "FRB—Ethics Program Records." Onboarding records for hires who become employees of the Board are maintained in accordance with the respective Board system of records for the records including BGFRS-4 "FRB—General Personnel Records," BGFRS-7 "FRB—Payroll and Leave Records," BGFRS-24 "FRB—EEO General Files," and BGFRS-34 "FRB—ESS Staff Identification Card File."

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

The Privacy Act allows individuals the right to access records maintained about them in a Board system of records. Your request for access must: (1) contain a statement that the request is made pursuant to the Privacy Act of 1974; (2) provide either the name of the Board system of records expected to contain the record requested or a concise description of the system of records; (3) provide the information necessary to verify your identity; and (4) provide any other information that may assist in the rapid identification of the record you seek.

Current or former Board employees may make a request for access by contacting the Board office that maintains the record. The Board handles all Privacy Act requests as both a Privacy Act request and as a Freedom of Information Act request. The Board does not charge fees to a requestor seeking to access or amend his/her Privacy Act records.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

The Privacy Act allows individuals to seek amendment of information that is erroneous, irrelevant, untimely, or incomplete and is maintained in a system of records that pertains to them. To request an amendment to your record, you should clearly mark the request as a "Privacy Act Amendment Request." You have the burden of proof for demonstrating the appropriateness of the requested amendment and you must provide relevant and convincing evidence in support of your request.

Your request for amendment must: (1) provide the name of the specific Board system of records containing the record you seek to amend; (2) identify the specific portion of the record you seek to amend; (3) describe the nature of and reasons for each requested amendment; (4) explain why you believe the record is not accurate, relevant, timely, or complete; and (5) unless you have already done so in a related Privacy Act request for access or amendment, provide the necessary information to verify your identity.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to subsections 5 U.S.C. 552a(k)(2) and (k)(5).

This SORN was previously published in the Federal Register at 81 FR 39923 (June 20, 2016) and 73 FR 24984 at 24987 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-2 FRB--Personnel Security Systems.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present employees of the Board of Governors; and Federal Reserve System employees, contractors, employees of contractors, experts, instructors, and consultants to the Board considered for access to classified information or restricted areas or for security determinations; and individuals who are neither applicants nor employees of the Board but are or were involved in Board programs under a cooperative assignment or similar agreement.

Investigative information (including personal identifiable information) regarding an individual's character, financial responsibility, conduct, and/or behavior; arrests and convictions for any violations of law; reports of interviews with former supervisors, co-workers, associates, educators, etc.; reports about the qualifications of an individual for a specific position; reports of inquiries with law enforcement agencies; former employers; educational institutions attended; and other information developed from the above. This system does not include investigative reports provided by OPM. Investigative Reports provided by OPM are maintained in a government-wide system of records (OPM/CENTRAL-9) and requests for access to or amendment of such reports should be made to the Federal Investigations Processing Center.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 248), and Executive Order 9397.

These records are collected and maintained to assist the Board in making suitability determinations.

General routine uses A, B, C, D, G, and I apply to this system. Records may also be used:

1. To disclose information to assist in determining the suitability for access to classified information;

2. To disclose information to the intelligence agencies of the Department of Defense, National Security Agency, Central Intelligence Agency, the White House and the Federal Bureau of Investigation, and any other intelligence agency of the United States, for use in intelligence activities; and

3. To disclose information to any source from which information is requested by the Board in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation and to identify the type of information requested.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name or social security number.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All case files are retained until the earlier of individual's death or five years after the end of the employment or contract relationship and all investigative reports are retained in accordance with the instructions of the investigative agency. Electronic records will be stored online at least six months at the end of an investigation/case.

Manager, Staffing, ER and Clearances, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

An individual desiring to learn of the existence of, or to gain access to, his or her record in this system of records shall submit a request in writing to the Secretary of the Board, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551. The request should contain: (1) A statement that it is made pursuant to the Privacy Act of 1974, (2) the name of the system of records expected to contain the record requested or a concise description of such system of records, (3) necessary information to verify the identity of the requester, and (4) any other information that may assist in the rapid identification of the record for which access is being requested.

Same as "Notification procedures" above.

Same as "Notification procedures" above except that the envelope should be clearly marked "Privacy Act Amendment Request." The request for amendment of a record should: (1) Identify the system of records containing the record for which amendment is requested, (2) specify the portion of that record requested to be amended, and (3) describe the nature of and reasons for each requested amendment. Record source categories:

Information is provided by applications and other personnel and security forms furnished by the individual, investigative material furnished by other federal agencies (including notices of personnel actions), personal investigation or written inquiry from sources such as employers, schools, references, neighbors, associates, police departments, courts, credit bureau, medical records, probation officials, and prison officials, newspapers, magazines, periodicals, and other publications, and published hearings of congressional committees.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2) and (k)(5).

-3

BGFRS-3 "FRB—Medical Records".

Unclassified.

Human Resources, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551. Certain records are also maintained on the Board’s behalf by Medical Advisory Services, 1140 19th Street NW, Suite 700, Washington, DC 20036 and Workpartners, 600 Grant Street, 8th Floor, Pittsburgh, PA 15219.

John Forbes, Program Manager – Employee Life, Human Resources, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 974-7052, or john.b.forbes@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to assist the Board in determining an employee’s fitness for duty and eligibility for benefits based on medical information, to respond to reasonable accommodation requests, to assist the Board in providing a safe and healthy working environment, and to comply with Executive Order 12564, Drug-Free Federal Workplace.

Past and present Board employees, contractors, candidates for Board employment, and members of the public.

The majority of records are maintained by the Board’s vendor on behalf of the Board and relate to occupational medical examinations of current and prospective employees, including employees subject to fit-for-duty requirements, and the drug testing of current and prospective employees under the Board’s Drug-Free Workplace Plan. The Board’s vendor also maintains historical records relating to the preventive health screenings that the Board previously offered employees through its now-defunct in-house health unit. The Board’s Management Division maintains medical records that an employee, contractor, applicant, or other individual may provide directly to the Board, including records relating to certain sick leave and other leave requests and reasonable accommodation requests. The Management Division also maintains information regarding any failed drug testing administered by the Board’s vendor and information regarding whether an employee or applicant has passed or failed the medical examinations administered by the Board’s vendor.

Information may be provided by the individual to whom the record pertains, medical professionals, and diagnostic laboratories.

General routine uses A, B, C, D, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Employee medical information that is obtained under the Rehabilitation Act may be used only in accordance with the confidentiality provisions of the Rehabilitation Act. Records may also be used:

1. To disclose information to the Board's Thrift Plan, the Board's Group Life Insurance administrators, the Department of Labor, Department of Veterans Affairs, Social Security Administration, Federal Retirement Thrift Investment Board, or a national, state, or local Social Security-type agency, when necessary to adjudicate a claim (filed by or on behalf of the individual) under a retirement, insurance, or health benefit program;

2. To disclose information to a federal, state, or local agency to the extent necessary to comply with laws governing reporting of communicable disease or when it is reasonably believed that an individual might have contracted an illness or been exposed to or suffered from a health hazard while employed in the federal workforce;

3. To disclose to health insurance carriers that provide a health benefits plan under the Federal Employees Health Benefits Program information that is necessary to verify eligibility for payment of a claim for health benefits; and

4. To disclose information to the executor of an individual’s estate, the government entity probating a will, a designated beneficiary, or to any person who is responsible for the care of an individual to the extent necessary when the individual to whom a record pertains is deceased, mentally incompetent, or under other legal disability, and to disclose information to an individual’s emergency contact, or, if the emergency contact is unavailable, to any person who the Board believes is assisting the individual, when necessary to assist that individual in obtaining any employment benefit or any working condition, such as an accommodation under the Rehabilitation Act of 1973.

Paper records in this system are stored in locked file cabinets with access limited to staff with a need to know. Electronic records are stored on secure servers with access limited to staff with a need to know.

Records can be retrieved by name.

Records pertaining to occupational medical examination of employees are retained for 30 years after the employee’s separation or when the Official Personnel Folder (OPF) is destroyed, whichever is longer. All medical records of applicants who do not become Board employees are destroyed 3 years after the end of the year in which the position is filled or the vacancy announcement is closed, whichever is later, unless longer retention is authorized for business use. Medical records relating to reasonable accommodation requests are retained 3 years after employee separation from the Board or when all appeals are concluded whichever is later, but longer retention is authorized if required for business use. Records of positive drug test results in connection with drug testing of employees are destroyed when the employee leaves the Board or when 3 years old, whichever is later. Other medical records are generally destroyed when 3 years old in accordance with applicable records schedules.

Electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by using the Board’s request portal at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at 24988 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-4

BGFRS-4, "FRB-General Personnel Records".

Unclassified.

Certain records will be maintained at the Board’s central offices located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551. Records are also stored by the Board’s supplier, Workday, Inc., whose main headquarters is located at 6110 Stoneridge Mall Road Pleasanton, CA 94588. Additional records may be held by outside suppliers, including the Board's primary benefits provider Alight, whose main headquarters is located at 4 Overlook Point #4OP, Lincolnshire, IL 60069.

Lewis Andrews, Assistant Director, Division of Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551, (202)-452-3082, or lewis.e.andrews@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248), and Executive Order 9397.

These records are collected and maintained to assist the Board in its personnel management and decisions and in the administration of its benefits programs.

Past and present employees of the Board and the Federal Reserve System and their beneficiaries, dependents, survivor annuitants, and emergency contacts. The system also contains information on applicants and contract workers and their emergency contacts.

For past and present employees of the Board or the Federal Reserve System, this system contains information relating to employment determinations; salary and job classification actions; leave; placement; personnel actions; academic assistance; training and development activities; performance rating (but not the performance evaluation itself); minority group and medical disability designators; records relating to benefits and designation of beneficiary; emergency contact information; address and name changes; information concerning awards; prior federal service; military service and status; relatives at the Board; passport and/or visa information; time and attendance tracking information; and other information relating to the status of the individual while employed.

For past and present employees, information about the employee’s beneficiaries, dependents, and survivor annuitants includes, but is not limited to, identifying and biographical information (e.g., name, address, birth date, Social Security number), marital status and disability status (as applicable), relationship to employee, contact information (address, phone number, etc.), and benefits information.

For past and present employees, applicants, and contractors, the records may include identifying information, such as name, date of birth, home address, mailing address, Social Security number, gender, gender identity, personal pronouns, and personal telephone numbers. The system also contains emergency contact information for these individuals which includes, but is not limited to name, relationship to employee, and contact information (address, phone number, etc.).

Information is provided by the individual to whom

it applies (or is derived from the information the individual supplied); Board officials; the OPM Personnel Management Records System; other government agencies; Federal Reserve Banks; and official transcripts from schools when authorized by the employee.

General routine uses A, B, C, D, E, F, G, H, I, and J apply to this system. These general routine uses are located at: https://www.federalreserve.gov/files/SORN page general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74. Records may also be used:

1. to disclose information to government training facilities (federal, state, and local) and to nongovernment training facilities (private vendors of training courses or programs, private schools, etc.) for training purposes;

2. to disclose information to educational institutions on appointment of a recent graduate to a position at the Board, and to provide college and university officials with information about their students who are working in internships or other similar programs necessary to a student's obtaining credit for the experience gained;

3. to disclose information to a Federal Reserve Bank or the Department of Labor, Department of Veterans Affairs, Social Security Administration, Department of Defense, or any federal agencies that have special civilian employee retirement programs; or to a national, state, county, municipal, or other publicly recognized charitable or income security administration agency (e.g., state unemployment-compensation agencies), when necessary to adjudicate a claim under the retirement, thrift, insurance, unemployment, or health and welfare benefits programs of the Board, a Federal Reserve Bank, or any agency cited above, or to an agency with governing authority over such programs to conduct an analytical study or audit of benefits being paid under such programs;

4. to disclose to the Office of Personnel Management’s Federal Employees Group Life Insurance Program or any contractor, information necessary to verify election, declination, or waiver of regular and/or optional life insurance coverage, eligibility for payment of a claim for life insurance, or a Thrift Savings Program (TSP) election change and designation of beneficiary;

5. to disclose to an employee, agent, contractor, or administrator of any Board, Federal Reserve System, or federal government employee benefit or savings plan, any information necessary to carry out any function authorized under such plan, or to carry out the coordination or audit of a benefit or savings plan;

6. to disclose information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested), when necessary to obtain information relevant to a Board decision to hire or retain an employee, issue a security clearance, conduct a security or suitability investigation of an individual, classify jobs, let a contract, or issue a license, grant, or other benefits;

7. to disclose information to the executor of an individual's estate, the government entity probating a will, a designated beneficiary, or to any person who is responsible for the care of an individual to the extent necessary when the individual to whom a record pertains is deceased, mentally incompetent, or under other legal disability, and to disclose information to an individual’s emergency contact, or, if the emergency contact is unavailable, to any person who the Board believes is assisting the individual, when necessary to assist that individual in obtaining any employment benefit or any working condition, such as an accommodation under the Rehabilitation Act of 1973;

8. to disclose information to a federal, state, or local agency to the extent necessary to comply with laws governing reporting of communicable diseases or when it is reasonably believed that an individual might have contracted an illness or been exposed to or suffered from a health hazard while employed in the federal work force;

9. to disclose to prospective nonfederal employers the following information about a specifically identified current or former Board employee: (1) tenure of employment; (2) civil service status; (3) length of service at the Board and in the government; and (4) when separated, the date and nature of action as shown on the job action;

10. to disclose information to a federal, state or local governmental entity or agency (or its agent) when necessary to locate individuals who are owed money or property either by a federal, state, or local agency, or by a financial or similar institution;

11. to disclose to a spouse or dependent child (or court-appointed guardian thereof) of a Board employee enrolled in the Federal Employees Health Benefits Program when the employee has changed from a self-and-family to a self-only health benefits enrollment and to disclose to a spouse information regarding the employee’s pension and Thrift plan;

12. to verify for an entity preparing to make a loan to an employee the individual's employment status and salary;

13. to disclose information to officials of labor organizations recognized under applicable law, regulation, or policy when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions;

14. to disclose information to officials of foreign governments for clearance before a Board employee is assigned to that country;

15. to disclose information to a federal, state, or local agency for determination of an individual's entitlement to benefits in connection with Federal Housing Administration programs or other federal programs;

16. to consider and select employees for incentive awards and other honors and to publicize those granted (this may include disclosure to other public and private organizations, including news media, which grant or publicize employee awards);

17. to disclose specific Board or civil service employment information required under law by the Department of Defense on individuals identified as members of the Ready Reserve to ensure continuous mobilization readiness of Ready Reserve units and members, and to identify demographic characteristics of Board or civil service retirees for national emergency mobilization purposes;

18. to disclose relevant information with personal identifiers of Board employees to authorized federal agencies and nonfederal entities for use in computer matching. The matches will be performed to help eliminate waste, fraud, and abuse in governmental programs; to help identify individuals who are potentially in violation of civil or criminal law or regulation; and to collect debts and overpayments owed to federal, state, or local governments and their components. The information disclosed may include, but is not limited to, the name, Social Security number, date of birth, gender, annualized salary rate, service computation date of basic active service, veteran's preference, retirement status, occupational services, health plan code, position occupied, work schedule (full time, part time, or intermittent), duty station location, standard metropolitan statistical area, special program identifier, and submitting office number of Board employees; and

19. to disclose information to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, Federal Parent Locator System and Federal Offset System for use in locating individuals, verifying Social Security numbers, and identifying their incomes sources to establish paternity, establish and modify orders of support for enforcement action.

Paper records in this system are stored in locked file cabinets with access limited to staff with a need to know. Electronic records are stored on a secure server with access limited to staff with a need to know.

Records can be retrieved by name or employee identification number or other identifiers.

All records are retained for the appropriate period which ranges from when superseded or obsolete to 129 years old. The retention for Official Personal Files for employees separated prior to December 31, 1973, is currently under review. Until review is completed these records will not be destroyed.

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 USC 552a(k)(2) and (k)(5).

This SORN was previously published in the Federal Register at 73 FR 24984 at 24989 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-5

BGFRS-5 "FRB—EEO Discrimination Complaint File."

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW Washington, DC 20551.

Sheila Clark, Program Director – Office of Diversity and Inclusion (OD&I), Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-2883, or sheila.clark@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248).

These records are collected and maintained to assist the Board in carrying out its responsibilities under the Title VII of the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Age in Discrimination in Employment Act of 1967, the Equal Pay Act of 1963, the Genetic Information and Nondiscrimination Act of 2008, and other nondiscrimination statutes.

Applicants for Board employment, and past and present Board employees who have filed a complaint of discrimination or appealed a determination made by an official of the Board relating to equal employment opportunity. Past and present contractors who file a complaint may also be covered by this system.

Documents relating to a complaint, and the decision or determination made by the Board affecting an individual under the Board's EEO regulations and procedures. The records consist of the initial complaint or appeal letters or notices to the individual, record of hearings when conducted, materials placed into the record to support the decision or determination, affidavits or statements, testimonies of witnesses, investigative reports, instructions to the Board and/or individual about action to be taken to comply with decisions, and related correspondence, opinions and recommendations.

Information is provided by the individual to whom the record pertains, Board employees, testimonies of witnesses, official documents relating to the appeal, grievance, or complaints, and correspondence from organizations or persons.

General routine uses A, B, C, D, F, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose information to management as a data source for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies and may also be utilized to respond to investigative or legal requests for statistical information (without personal identification of individuals).

Paper records are stored in locked file cabinets with access limited to staff with a need to know. Electronic records are stored on a secure server with access limited to staff with a need to know.

Records can be retrieved by the individual’s name.

Records generated in the informal complaint process should be destroyed 3 years after resolution of case and 7 years after resolution of a cases in the formal complaint process.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 USC 552a(k)(2).

This SORN was previously published in the Federal Register at 73 FR 24984 at 24991 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-6 FRB--Disciplinary and Adverse Action Records.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present Board employees (including special employees) who were or are involved in a disciplinary or adverse action.

This system contains records and documents on the processing of adverse actions and disciplinary actions. The following categories of records are maintained in this system: Copies of the notice of proposed action, materials relied on by the Board to support the reasons in the notice, replies by the employee, statements of witnesses, hearing notices, record of hearings, reports, appeals and related documents, Board decisions, and records related to the Personnel Placement Program.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to assist the Board in administering its personnel functions, and to maintain a record of proceedings in a disciplinary or adverse action.

General routine uses A, B, C, D, E, F, G, H, and I apply to this system. Records may also be used:

1. To disclose information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested), when necessary to obtain information relevant to a Board decision to hire or retain an employee, issue a security clearance, conduct a security or suitability investigation of an individual, classify jobs, let a contract, or issue a license, grant, or other benefit;

2. In producing summary descriptive statistics and analytical studies to support the function for which the records are collected and maintained, or for related work force studies (While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.);

3. To provide an official of another federal agency information he or she needs to know in the performance of his or her official duties or reconciling or reconstructing data files, in support of the functions for which the records were collected and maintained; and

4. To disclose information to the Department of Labor, Department of Veterans Administration, Social Security Administration, Department of Defense, a Federal Reserve Bank, or any other federal agencies that have special civilian employee retirement programs; or to a national, state, county, municipal, or other publicly recognized charitable or income security, administration agency (e.g., state unemployment compensations agencies), when necessary to adjudicate a claim under the retirement, insurance, unemployment, or health benefits programs of the Board, a Federal Reserve Bank, or any agency cited above, or to an agency to conduct an analytical study or audit of benefits being paid under such programs.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by the names of the individuals on whom they are maintained.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

Records are maintained for seven years after the case is closed.

Manager, Staffing, ER and Clearances, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains; Board officials; affidavits or statements from employees; testimonies of witnesses; official documents relating to an action, appeal, grievance, or complaint; and correspondence from specific organizations or persons.

None.

-7

BGFRS-7 "FRB—Payroll and Leave Records".

Unclassified.

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue, NW, Washington, DC 20551. Records are also stored by the Board’s contractor, Workday, Inc. located at 6110 Stoneridge Mall Road Pleasanton, CA 94588 and outside vendors for certain tax forms.

Thomas Murphy, Associate Director, Division of Financial Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-3092, or thomas.j.murphy@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248), and Executive Order 9397.

These records are collected and maintained by the Board for payroll, attendance, leave, insurance, tax, retirement, budget, and financial reporting, and to facilitate compliance with statutory requirements.

Past and present employees and members of the Board.

Payroll records, including pay statements; requests for deductions; tax and Social Security withholdings; Board retirement deductions; any voluntary withholdings; tax forms; W-2 forms; overtime requests; leave data; leave entries for worker's compensation data; leave records, including compensatory time, and codes indicating reasons for taking leave, such as family illness, or military leave.

Information is provided by the individual or his or her supervisor via various forms or systems reports such as federal, state, and local tax forms, employee authorizations and directives, insurance forms, leave and overtime reports, and federal and state garnishment forms.

1. To disclose information to the Office of Child Support Enforcement of the United States Department of Health and Human Services, for use in locating individuals, verifying Social Security Numbers, and identifying their income sources to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions;

2. To disclose information appropriate federal and state agencies to provide required reports including data on unemployment insurance;

3. To disclose information to the Social Security Administration to report FICA deductions;

4. To disclose information to charitable institutions to report contributions;

5. To disclose information to the Internal Revenue Service and to state, local, tribal, and territorial governments for tax purposes;

6. To disclose information to the Office of Personnel Management in connection with programs administered by that office;

7. To disclose information to an employee, agent, contractor, or administrator of any Board, Federal Reserve System, or federal government employee benefit or savings plan, any information necessary to carry out any function authorized under such plan, or to carry out the coordination or audit of such plan;

8. To disclose information to officials of labor organizations recognized under applicable law, regulation, or policy when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions;

9. To disclose information to a federal agency for the purpose of collecting a debt owed the federal government through administrative or salary offset or the offset of tax refunds or other federal payments, or by other legally authorized means;

10. To disclose relevant information to other federal agencies conducting computer matching programs to eliminate fraud and abuse and to detect unauthorized overpayments made to individuals; and

11. To disclose information to verify for an entity preparing to make a mortgage or other loan to an employee the individual’s employment status and salary, at the request of the individual.

Records can be retrieved by name, social security number, or employee identification number.

All records are retained for the appropriate period which ranges from one year from the date of annual audit or when six years old (whichever is sooner) to sixty-five years after separation or transfer of the employee.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-9 FRB--Supplier Files.

Unclassified.

Board of Governors of the Federal Reserve System.

20th Street and Constitution Avenue, NW, Washington, DC 20551. Some data will be hosted by third-party vendors, in government clouds managed by Workday and Coupa, located at 6110, Stoneridge Mall Road, Pleasanton, CA 94588 and 1855 S. Grant Street, San Mateo, CA 94402 respectively.

Stefani Nick, Manager Procurement Policy and Compliance, Division of Financial Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, 202-452-2509 or stefani.m.nick@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248), and Executive Order 9397.

These records are collected and maintained to assist the Board in tracking and paying suppliers and completing reports for the Internal Revenue Service.

Individuals who supply contracted goods and/or services to the Board, speakers, applicants, or other individuals to whom the Board provides reimbursement for fees, travel or other expenses (collectively referred to as "suppliers").

Supplier Information Form, W-9 Tax Identification Document, and any other information pertaining to the supplier’s status. The Supplier Information Form contains the following information: individual’s name, social security number or taxpayer identification number, address, telephone/fax numbers, email address, contact name/telephone number, supplier classification (such as vendor, speaker, or applicant), and EFT or wire bank information.

Information is provided by the individual to whom the record pertains and information from contract documents.

General routine uses A, C, D, G, I, and J, apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose information to the Internal Revenue Service to report payments that may be considered income to the suppliers.

Paper records can be retrieved by a supplier’s name. Electronic records can be retrieved by name, social security number, taxpayer identification number, purchase order number, or other identifier.

Destroy six years after final payment or cancellation, but longer retention is authorized if required for business use. The final payment of cancellation is based on the final payment of the contract, and not each individual payment to the vendor.

The Board handles all Privacy Act requests as both a Privacy Act request and as a Freedom of Information Act request. The Board does not charge fees to a requestor seeking to access or amend his/her Privacy Act records.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at 24994-995 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-10 FRB--General Files on Board Members.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present members of the Board.

Biographies of past and present members of the Board, oaths of office, and miscellaneous correspondence relating to such members.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to confirm the composition of the Board, length of term, appointments, succession, and biographical details.

General routine uses A, C, D, G, and I apply to this system. Records may also be used for background information to determine qualifications for appointment and reappointment, for compiling information for news releases and other publications, and for recording correspondence concerning the governors.

Storage. Records are stored in paper and electronic form. Electronic records are stored in the Federal Reserve Integrated Records Management Architecture (FIRMA).

Records can be retrieved by name.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are permanent.

Secretary of the Board, Office of the Secretary, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

The information is provided by individual to whom the record pertains, his or her incoming correspondence, and staff response thereto.

Certain portions of this system of records may be exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

-11 FRB--Official General Files.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Correspondents with the Board and System personnel.

Incoming and outgoing correspondence concerning Board business, including records relating to System personnel in official capacities such as instructors, consultants, and Board representatives to various committees, conferences, etc.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to document important transactions between Board members, officials, and staff and with the White House, Congress, other federal agencies, foreign financial institutions, professional groups, and the public.

General routine uses A, C, D, G, and I apply to this system. Records may also be used for reference purposes in preparing responses to inquiries from the public and used in recording official duties of System personnel.

Storage. Records are stored in paper and electronic form. Electronic records are stored in the Federal Reserve Integrated Records Management Architecture (FIRMA).

Records can be retrieved by name.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are retained for the appropriate period ranging from three years to permanently.

Secretary of the Board, Office of the Secretary, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains, his or her incoming correspondence, and staff response thereto.

Certain portions of this system of records may be exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

-12 FRB—Bank Employees Personnel System.

Unclassified.

Federal Reserve Bank of Kansas City, 1 Memorial Drive, Kansas City, Missouri 64198.

Doreen Chappell, Manager, Human Resources Section,

Reserve Bank Operations and Payment Systems, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, 202-721-4529, or doreen.s.chappell@frb.gov.

Sections 4, 10, 11, and 21 of the Federal Reserve Act (12 U.S.C. 247, 248, 307, and 485).

These records are collected and maintained to assist the Board in its oversight of the Federal Reserve Banks. The Board’s use includes ensuring compliance with the Federal Reserve Administrative Manual through reviews and monitoring.

All current and former Federal Reserve Bank employees, including interns, but not including contractors.

Past and present Federal Reserve Bank employee information would be limited to data elements directly associated with the Board’s oversight role, such as demographic and employment information and compensation-related transactions that have occurred during the employee’s employment.

The individual to whom the record pertains, Federal Reserve Bank staff, and Federal Reserve System personnel systems all provide the information contained within this system of records.

General routine uses, A, B, C, D, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74.

Staff can retrieve records by name or employee identification number.

Records are retained for at least three years in accordance with applicable record retention schedules.

Access to records is limited to those whose official duties require it.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

No exemptions are claimed for this system.

This system was previously published in the Federal Register at 73 FR 24984, at 24996 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-13 FRB--Federal Reserve System Bank Supervision Staff Qualifications.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Some information is collected and maintained, on behalf of the Board, by the twelve Federal Reserve Banks.

Past and present bank supervision staff (including bank examiners) employed by the Federal Reserve System.

Information relating to the skills, qualifications, training, and experience of bank supervision staff, and information regarding past and present assignments and current availability of individual bank supervision staff employees.

Sections 10, 11, and 21 of the Federal Reserve Act (12 U.S.C. 244, 248, and 483).

These records are collected and maintained to assist the Board in performing its statutory duty to examine state member banks, bank holding companies, financial holding companies and affiliates of such institutions. The information is used to assist in career development of examiners and other bank supervision staff. The information also aids the Board and the Reserve Banks in selecting qualified bank supervision staff for particular assignments.

General Routine uses A, B, C, D, E, F, G, H, and I apply to this system. Records may also be used to disclose information to Federal Reserve Banks in connection with work performed on behalf of the Board or training provided by the Federal Reserve System.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by the name or a unique assigned identification number for the individual on whom they are maintained.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are made inactive when the employee leaves the Federal Reserve System and are retained for five years after the record becomes inactive.

Division Director, Banking Supervision and Regulation, and Division Director, Consumer and Community Affairs, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains and personnel and training records regarding the individual that are maintained by the Board and Federal Reserve Banks.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

-14 FRB--General File of Federal Reserve Bank and Branch Directors.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present Federal Reserve Bank and Branch directors.

Biographies of past and present Federal Reserve Bank and Branch directors, oaths of office, resignations, and miscellaneous correspondence.

Sections 3, 4, 11 and 21 of the Federal Reserve Act (12 U.S.C. 248, 302, 485, and 521).

These records are collected and maintained to assist the Board in its oversight of the selection of Federal Reserve Bank and Branch Directors.

General routine uses A, C, D, G, and I apply to this system. Records may be used as background information for determining qualifications for appointment and reappointment, for compiling information for news releases and other publications, and for recording correspondence concerning such persons.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are retained for at least five years after the annual cutoff, and then destroyed or deleted when no longer needed for administrative or reference purposes.

Secretary of the Board, Office of the Secretary, Board of Governors of Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains, his or her incoming correspondence, and staff response thereto.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

-16 FRB--Regulation U Reports of Nonbank Lenders.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Individuals (other than banks, brokers, and dealers) who extend credit in specified amounts secured by margin stock.

Responses to G-1, G-2, and G-4 Reports filed by persons registered pursuant to Regulation U, 12 CFR 221, including identifying information about the registrant such as name, address, securities credit, and balance sheet assets and liabilities.

Sections 3, 7, 17, and 23 of the Securities Exchange Act of 1934 (15 U.S.C. 78c, 78g, 78q, and 78w), and Regulation U (12 CFR 221).

These records are collected and maintained to assist the Board in maintaining a current list of persons registered as margin lenders under the securities laws.

General routine uses A, C, D, G, and I apply to this system. Records may be used:

1. To disclose, upon request, the name of a registered individual who extends credit secured by margin stock; and

2. To disclose information, when appropriate, to foreign governmental authorities in accordance with law, and formal or informal international agreements.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by the individual's name.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

The electronic images of the G-1 and G-2 Reports are retained for fifteen years after approval of application, then destroyed when no longer needed for reference. The paper files are destroyed upon verification of the electronic image and/or when no longer needed for reference. The G-4 Reports are retained five years, then destroyed when no longer needed for administrative purposes. If the G-4 Reports are received in paper, but then entered into an electronic system at the Board, the paper record may be destroyed upon verification of the database.

Division Director, Banking Supervision and Regulation, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains.

None.

-17

BGFRS-17 "FRB—Municipal or Government Securities Principals and Representatives"

Unclassified.

Records are maintained at the Board’s central offices located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue N.W., Washington, DC 20551.

The manager is located at the Board’s central offices in Washington, D.C. The manager for this system is Lindsay Steedman, Manager, Supervision and Regulation Division, (202) 912-4322, or lindsay.a.steedman@frb.gov.

Sections 3, 15B, 15C, 17, and 23 of the Securities Exchange Act of 1934 (15 USC 78c, 78o-4, 78o-5, 78q, and 78w), and section 11 of the Federal Reserve Act (12 USC 248).

These records are collected and maintained to permit the Board to perform its responsibilities under the securities laws with regard to the individuals described in this system of records.

Individuals who are, or seek to be: (1) principals or representatives associated with a municipal securities dealer that is a state member bank of the Federal Reserve System, a bank holding company, a savings and loan holding company, a foreign bank, an uninsured State branch or agency of a foreign bank, a commercial lending company owned or controlled by a foreign bank, or an Edge Act corporation; or (2) principals or representatives associated with a government securities broker or dealer that is a state member bank of the Federal Reserve System, a foreign bank, an uninsured State branch or agency of a foreign bank, a foreign bank-owned or controlled commercial lending company, or an Edge Act or agreement corporation.

Identifying information (e.g., name, address); educational, employment, criminal history, and disciplinary information; scores on professional qualification examinations; and, where applicable, information regarding termination of employment of individuals covered by the system. Historical records may also include the individual’s date of birth, place of birth, and social security number.

Information is provided by the individual to whom the record pertains as well as municipal or government securities dealers with whom the individuals are associated, and federal, state, local, and foreign governmental authorities, and self-regulatory organizations that regulate the securities industry.

General routine uses, A, C, D, E, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74. In addition, records may also be used to disclose information to a federal, state, local, or foreign governmental authority or a self-regulatory organization if necessary in order to obtain information relevant to a Federal Reserve Board inquiry concerning an individual who is or seeks to be associated with a municipal or government securities dealer.

Records are stored in paper and electronic form.

Records can be retrieved by an individual’s name.

The retention period for these records is currently under review. Until the review is completed, the records will not be destroyed.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

No exemptions are claimed for this system.

This system was previously published in the Federal Register at 73 FR 24984 at 24999 (May 6, 2008).

-18 FRB--Consumer Complaint Information.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Some information is collected and maintained, on behalf of the Board, by the twelve Federal Reserve Banks.

Persons who have filed consumer complaints with the Federal Reserve Board or a Federal Reserve Bank, or whose complaint to another agency has been referred to the Federal Reserve Board for review.

Complaints regarding state-chartered member banks, as well as other financial institutions, individuals, or organizations that are subject to federal banking supervision. The records may contain the name and address of an individual or organization that referred a matter to the Board. Information in these records includes the complainant's name; the name of the financial institution that is the subject of the complaint; the subject matter of the complaint; and the Board's response to the complaint. Supporting records include, but are not limited to, documents supplied by the complainant. If the complaint concerns an institution that is not subject to supervision by the Board, the record may consist of a referral letter to the appropriate supervisory agency.

Section 11 of the Federal Reserve Act (12 U.S.C. 248); section 5 of the Bank Holding Company Act (12 U.S.C. 1844); and section 18(f) of the Federal Trade Commission Act (15 U.S.C. 57a(f)).

These records are collected and maintained to permit the Board to perform its responsibilities under the Federal Reserve Act, the Federal Trade Commission Act, and other consumer protection laws to respond to consumer complaints and inquiries regarding practices by banks and other financial institutions supervised by the Board.

General routine uses A, B, C, D, G, and I apply to this system. Records may also be used:

1. To disclose information to a Board-regulated entity that is the subject of a complaint or inquiry; and

2. To disclose information to third parties to the extent necessary to obtain information that is relevant to the resolution of a complaint or inquiry.

Storage. Records are stored in paper and electronic form. Electronic records are stored in the Federal Reserve Integrated Records Management Architecture (FIRMA).

Records can be retrieved by consumer name, bank name, Reserve Bank name, or control number.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are retained for five years, then destroyed when no longer needed for administrative purposes.

Division Director, Consumer and Community Affairs, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual who initiates complaint (or his or her representative, which may include a member of Congress or an attorney); appropriate federal, state, or local regulatory and enforcement agencies; and institutions or individuals that are the subject of the complaint.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

-20 FRB--Survey of Consumer Finances.

Unclassified.

Board of Governors of the Federal Reserve System, 502 S. Sharp Street, Baltimore, MD 21201 and U.S. Census Bureau, Bowie Computer Center, 17101 Melford Boulevard, Bowie, MD 20715. Information is also collected and maintained on behalf of the Board, by National Opinion Research Center at the University of Chicago (NORC) at 1808 Swift Drive, Oak Brook, IL 60523.

Alice H. Volz, Chief, Microeconomics Survey Section, Research and Statistics Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Ave NW, Washington, DC 20551, 202-452-3080, or alice.h.volz@frb.gov.

Section 2A and 12A of the Federal Reserve Act (12 USC 225a and 263) and the Confidential Information Protection and Statistical Efficiency Act of 2018 (44 USC 3561-3583).

The Microeconomic Survey Section, a recognized statistical unit of the U.S. government, collects and maintains the Survey of Consumer Finance (SCF) records for statistical purposes only in accordance with CIPSEA. The SCF records are used to structure, conduct, and process the SCF. The SCF is a key part of the national statistical system and it provides a basis for a wide variety of government, academic, and other statistical research.

Individuals who voluntarily respond to the SCF.

NORC, the independent contractor for survey data collection, holds three types of files for the SCF:

(a)

Answers given by survey participants in the course of the administration of the survey questionnaire. No identifying information is included in this category.

(b)

Answers given by interviewers to questions about the administration, or attempted administration, of the survey interview, and answers given by interviewers to questions about the area around the sample addresses. No identifying information is included in this category.

(c)

A control file containing the name, address, other identifying or locating characteristics of members of the survey sample, and technical information describing survey participation.

The Board holds five types of files:

(a)

All information included in NORC (a) and NORC (b).

(b)

A control file containing general geographic characteristics and technical information describing survey participation. No identifying information is included in this category.

(c)

For a part of the survey sample, information from statistical records derived from individual tax returns, which includes a Social Security Number and date of birth, but otherwise contains no other identifying information.

(d)

Files of information matched to the survey data by high-level characteristics, such as general location, occupation, banking market, etc. No identifying information is included in this category.

Survey participants provide the information. Survey interviewers provide other information about the steps taken to obtain an interview, the progress of the interview, and the general characteristics of the neighborhood of the sample address. NORC provides technical sample design information for a geographically based part of the survey sample. Statistical records for sample members in the other part of the sample are derived from individual tax returns, which are obtained from the Statistics of Income Division of the Internal Revenue Service.

Data collected as a part of the SCF are protected under the Confidential Information Protection and Statistical Efficiency Act of 2018 (CIPSEA). To the extent that disclosure is permitted under CIPSEA, records may be disclosed for general routine uses C, G, I, and J. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). In addition, records may also be disclosed to permit outside entities or individuals to access information for the purposes of developing evidence subject to appropriate controls, supervision, and agreement to comply with all relevant legal provisions. These include requirements and standards issued by the Office of Management and Budget in accordance with the Standard Application Process laid out in M-23-04 or any successor document.

Records are stored in electronic form and some historical records are kept in paper.

Records of answers provided by survey participants or interviewers can be retrieved by an identification number (which is generated for administrative purposes). Control file records can be retrieved by all categories of identifying information and above noted identification number.

All input information is retained at least six months after the accuracy of the database has been verified and destroyed when no longer needed for administrative or reference purposes. The final version of the SCF data set is one statistically altered to protect the identity of the survey participants; this data set is placed in the public domain. A data set without these alterations is retained as a restricted version within the Microeconomics Surveys Section at the Federal Reserve Board.

Access to records is limited to those whose official duties, consistent with CIPSEA, require it, or to outside entities or individuals for the purposes of developing evidence, subject to appropriate controls, supervision, and agreement to comply with all relevant legal provisions. All records are secured by such controls as required to comply with CIPSEA. Electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to evaluate the overall security of the system and data, determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes. The survey contractor uses information in the system to devise and execute a plan to request an interview with all members of the survey sample; access to such information is available only to those involved in the sample design and its implementation in the field. Upon completion of the data collection, access by the contractor is limited to the specific information necessary to complete the initial processing of the data and to respond to requests from survey participants.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None

This SORN was previously published in the Federal Register at 73 FR 24984 at 24987 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-21 FRB--Supervisory Enforcement Actions and Special Examinations Tracking System.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Some information is collected and maintained, on behalf of the Board, by the twelve Federal Reserve Banks.

Directors, officers, employees, shareholders, agents, independent contractors, and persons participating in the conduct of the affairs of entities regulated by the Board ("institution-affiliated parties") who may have been involved in suspected criminal activity, suspicious activities under the Bank Secrecy Act, potential or actual violations of law, or unsafe and unsound banking practices, and other individuals who may have been involved in suspected criminal activity, suspicious activities under the Bank Secrecy Act, violations of law, or unsafe or unsound banking practices referenced in documents received or prepared by the Board in the course of exercising its supervisory functions.

Inter- and intra-agency correspondence, memoranda, reports, and notes. The records stored in Supervisory Enforcement Actions and Special Examinations Tracking System (SEASE) contain information identifying and/or describing particular financial institutions and individuals; suspected criminal activity, suspicious activity under the Bank Secrecy Act, violations of law, or unsafe and unsound banking practices; dollar amounts; dates of suspicious activity, violation, or unsafe and unsound banking practice; and witnesses. The records may include the following information about current or former institution-affiliated parties or other individuals: Name; date of birth; employment relationship to institution; employment termination date; social security number or taxpayer identification number; current employer; name(s) of the financial institution that the individual is/was affiliated with in connection with alleged violations of law, suspicious activity, or unsafe and unsound banking practices; information regarding alleged violations of law, suspicious activity, or unsafe and unsound banking practices; and examination, supervisory, investigatory and/or enforcement comments in connection with alleged violations of law, suspicious activity, or unsafe and unsound banking practices. SEASE also tracks a number of other dates including case opening, approvals of case management and enforcement decisions, and effective dates and termination dates of enforcement actions.

The Federal Reserve Act (12 U.S.C. 221 et seq.); the Change in Bank Control Act (12 U.S.C. 1817(j)); the Bank Merger Act (12 U.S.C. 1828(c)); the Federal Deposit Insurance Act (12 U.S.C. 1811 et seq.); the Bank Holding Company Act (12 U.S.C. 1841 et seq.); the Bank Service Company Act (12 U.S.C. 1861 et seq.); the International Banking Act (12 U.S.C. 3101 et seq.); the consumer protection laws regarding practices by banks and other financial institutions supervised and regulated by the Board; the Board's Regulations (12 CFR 201 et seq.); and Executive Order 9397.

These records are collected and maintained to serve as a central repository and tracking system for Federal Reserve System investigatory and enforcement actions.

General routine uses A, C, D, G, and I apply to this system. Records may also be used:

1. To disclose to federal financial regulatory agencies and FinCEN information relevant to their enforcement authority;

2. To disclose information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; and

3. To disclose information with regard to formal enforcement actions pursuant to 12 U.S.C. 1818(u), which requires the Board to publish and make available certain enforcement documents.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by indexes of data fields, including name of financial institution, Federal Reserve Bank District, and individuals' names, social security number or taxpayer identification number, date of birth, employment relationship, employment termination date, and current employer.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are retained with related records and deleted when no longer needed for administrative or reference purposes.

Special Counsel (Manager), Supervisory Enforcement Actions Section, Banking Supervision and Regulation, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by various sources, including, inter alia, law enforcement and other agency personnel involved in sending inquiries to the Board, documents received by the Board in the course of executing the Board's supervisory responsibilities, and reports and forms filed by individuals to whom the record pertains. The information maintained by FinCEN is compiled from SAR and related historical and updating forms compiled by financial institutions, the Board, and the other federal financial regulatory agencies for law enforcement purposes.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

-23 BGFRS-23, "FRB—Freedom of Information Act and Privacy Act Case Automation System."

Unclassified.

The Board maintains the records at the Board’s central office, located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551 and AINS, 806 W Diamond Ave, Gaithersburg, MD 20878.

Candace Ambrose, Manager, Information Disclosure Section, Office of the Secretary, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, 202-452-2407, or candace.ambrose@frb.gov.

Freedom of Information Act (5 U.S.C. 552), the Privacy Act of 1974 (5 U.S.C. 552a), and 12 C.F.R. 261 and 261a.

The records are collected and maintained in connection with the execution of Freedom of Information Act and Privacy Act responsibilities including the processing of FOIA and Privacy Act requests.

Individual requesters who submit requests and administrative appeals pursuant to the provisions of the FOIA or Privacy Act; individual requesters whose FOIA or Privacy Act requests, appeals, or other records, have been referred to Board staff by other agencies; attorneys or other persons who are authorized to represent individuals submitting requests and appeals; and individuals who are the subject of FOIA requests or appeals.

Records in this system contain contact information on requesters and the attorneys/representatives of the requestors, including names, organizations, affiliations, addresses, email addresses, facsimile numbers, and telephone numbers. Privacy Act requests may include citizenship status. Records may also include the date the request was made, a description of the information requested, the staff assigned to process the request or appeal, the user name and password (for online requesters), financial information, fee information, employment records, medical records, legal documents (e.g., enforcement records), investigatory documents, education records, documents that contain information about individuals that are required to fulfill the request, and communications (e.g., emails and letters) to and from the requester, and documents that are responsive to the FOIA or Privacy Act request. The system may also include voluntarily submitted information, which staff have not requested, including but not limited to an individual’s social security number and bank account or mortgage loan numbers. Board staff compile statistical and administrative data on the requests processed for reporting purposes, including annual FOIA reports to the Department of Justice, submitted in accordance with 5 U.S.C. 552(e).

Information is provided by the individual making the request or their representative, or by agencies referring requests for access to records that originated from the Board (including those maintained for the FOMC), and staff engaged in processing or making determinations on the requests.

A federal or state government agency, foreign government, institution, firm, or organization having a substantial interest in the determination of the request or for the purpose of consulting with that entity as to the propriety of access to the record in order to complete the processing of the request;

The National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. § 552(h), to review administrative agency policies, procedures and compliance with the FOIA and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies; and

The news media and the public, unless it is determined that release of specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.

Electronic records are stored on a secure server.

Records can be retrieved by the name of the requester, tracking number assigned to the request, subject matter of the request, or any other field of information that is collected.

The Board retains the records for the designated retention period, which ranges from six years after final agency action or three years after final adjudication by the courts, whichever is later, but longer retention is authorized if required for business use. Requests submitted in paper form are scanned as electronic records and the paper copies of the request are disposed in accordance with applicable procedures.

The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards, which are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

The Privacy Act allows individuals the right to access records maintained about them in a Board system of records. Your request for access must: (1) contain a statement that it is made pursuant to the Privacy Act of 1974; (2) provide either the name of the Board system of records expected to contain the record requested or a concise description of the system of records; (3) provide the information necessary to verify your identity; and (4) provide any other information that may assist in the rapid identification of the record you seek.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

No exemptions are claimed for this system.

This SORN was previously published in the Federal Register at 84 FR 71421 (December 27, 2019) and 73 FR 24984 at 25002 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-24

BGFRS-24 "FRB—EEO General Files".

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW Washington, DC 20551. Records are also stored by the Federal Reserve Bank of Minneapolis, located at 90 Hennepin Ave, Minneapolis, MN 55401 and by the Board’s contractor, Workday, Inc., located at 6110 Stoneridge Mall Road Pleasanton, CA 94588.

Sheila Clark, Chief Diversity Officer – Office of Diversity, Equity, and Inclusion (ODE&I), Office of the Chief Operating Officer, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-2883, or sheila.clark@frb.gov.

Rehabilitation Act of 1973 (29 USC 791); Title VII of the Civil Rights Act (42 USC 2000e et seq.); Equal Pay Act of 1963 (29 USC 206); Age Discrimination in Employment Act of 1967 (29 USC 621); Genetic Information Nondiscrimination Act of 2008 (Pub. L. 110-233); sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248); and the Notification and Federal Employee Antidiscrimination and Retaliation Act of 2002 as amended (5 USC 2301, note).

These records are collected and maintained to assist the Board in carrying out its responsibilities consistent with the Rehabilitation Act of 1973, Title VII of the Civil Rights Act, and other nondiscrimination statutes.

Applicants for Board employment and current and former Board employees.

Self-identification reports of applicants and current and former employees regarding demographics including race, national origin, sex, personal pronouns, gender identity, and disability; per EEOC guidance identification by Board staff regarding the race, national origin, and sex for those current and former employees who decline to voluntarily provide such information.

The information is provided by the individual to whom the record pertains and employees responsible for administering the Board's EEO program or human resource function.

General routine uses A, B, C, D, F, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose information to management as a data source for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or workforce studies and may also be utilized to respond to investigative or legal requests for statistical information (without personal identification of individuals).

: Paper records in this system are stored in locked file cabinets with access limited to staff with a need to know. Electronic records are stored on a secure server with access limited to staff with a need to know.

Records can be retrieved by the individual’s name.

All records are retained for three years.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at 25003 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-25 FRB—360 Assessment Records.

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551. The completed 360 Assessment questionnaires and the resulting feedback reports are collected and maintained, on behalf of the Board, by contractors. Based on the information provided by the completed questionnaires, the contractors provide an individual feedback report to the individual under evaluation. With the exception of the feedback report provided to the individual under evaluation, no individually identifiable information is maintained on the Board's premises. The names and addresses of the contractors engaged to design, facilitate, and report the results of the 360 Assessment process at the Board within the past three years are as follows:

BlessingWhite, 11000 Broken Land Parkway, Suite 200, Columbia, MD 20144;

Center for Creative Leadership, 1 Leadership Place, Greensboro, NC 27410;

ChangeFusion, LLC, 6402 Arlington Blvd., Falls Church, VA 22042;

Communications Training Analysis Corp., 3120 Fairview Park Drive, Suite 600, Falls Church, VA 22041;

Information PathWaves, Inc., 18 Torrance Court, Kensington, MD 20895;

Innolect, Inc., 2764 Pleasant Road #11503, Fort Mill, SC 29708;

IVY Planning Group, LLC, 6701 Democracy Blvd., Bethesda, MD 20817;

Korn Ferry, 12012 Sunset Hills Road, Reston, VA 20190;

Otto Kroeger Associates, 3605 Chain Bridge Road, Fairfax, VA 22030;

Uniplus Consultants, Inc., 8140 Ashton Ave Suite 210, Manassas, VA 20109;

WiseWays Consulting, Inc., 2207 Greywing Street, Woodbridge, VA 22191.

Ethel Bulluck, Learning and Development Manager, Human Resources, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-3749, or ethel.g.bulluck@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to assist the Board in administering its personnel functions and improving the management skills of its employees.

Past and present employees of the Board who have participated in the 360 Assessment program.

This system contains 360 Assessment questionnaires completed by the individual under evaluation and his or her evaluators, analyses of the questionnaires, and feedback reports compiled by the contractor based upon the analyses.

Information is provided by the individual being evaluated and his or her evaluators.

General routine uses A, C, D, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose information to an arbitrator to resolve disputes under a negotiated grievance procedure or to officials of labor organizations recognized under applicable law, regulation, or policy when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.

Records can be retrieved by one or more personal identifiers depending on the contractor engaged by the Board for a particular 360 Assessment. These identifiers may include the name, email address, role, and demographic information (age, gender, etc.) of the individuals being evaluated and of the individuals performing the evaluations.

All records are retained either until the record is superseded, one year after the individual under evaluation’s separation from employment, or three years—whichever occurs first. Longer retention is authorized if required for business use.

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on National Institute of Standards and Technology (NIST) and Board standards, which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempted from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

This SORN was previously published in the Federal Register at 73 FR 24984 at 25003-04 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-26

BGFRS-26 "FRB—Employee Relations Records".

Unclassified.

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue, NW, Washington, DC 20551.

Kevin May, Manager – Employee Relations, People, Strategy, and Operations, Division of Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 973-7339, or kevin.j.may@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248).

These records are collected and maintained to assist the Board in administering its personnel functions, and to assist employees in resolving work-related issues.

Past and present Board employees with work-related issues that involve the Employee Relations function. Employee means all full-time and part-time employees, student aides, office assistants, student interns, co-op employees, common-law employees, and those serving in term-limited positions.

This system contains written communications and related documents involved in addressing issues and complaints brought to the Employee Relations function. Such documents include, but are not limited to, employee complaints about management practices, requests for conflict resolution services or trainings and related documentation, informal performance counseling, summaries of findings in EEO, OIG, and related matters, and related resolution/outcome documentation of general employee relations cases.

Information is provided by the individual to whom the record pertains; individuals pertinent to the investigation/resolution/outcome of the matter (including witnesses); the individual's managers and officers; the Office of Diversity & Inclusion and the Office of Inspector General (report of findings); and employees and officers in the People, Strategy, and Operations function of the Board.

General routine uses A, B, C, D, E, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose information to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested), when necessary to obtain information relevant to a Board decision to hire or retain an employee, issue a security clearance, conduct a security or suitability investigation of an individual, classify jobs, let a contract, or issue a license, grant, or other benefits.

Paper records in this system are stored in a secure room accessible only with a Board ID badge and access is limited to staff with a need to know. Electronic records are stored on a secure server with access limited to staff with a need to know.

Records can be retrieved by the names of the individuals on whom they are maintained or by employee identification number.

Employee relations case files are retained for seven years after the case is closed or final settlement on appeal, as appropriate.

Paper records are stored in a secure room accessible only with a Board ID badge and access is limited to staff with a need to know. Electronic files are stored on secure servers that have the ability to track individual user actions within the systems. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-27 FRB—Performance Records.

Unclassified.

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue, NW, Washington, DC 20551. The Human Resources Function of the Management Division maintains final performance appraisals. Divisions may retain copies and other performance-related documents.

Lewis Andrews, Sr. Manager – HR Analytics, Systems, and Operations, Human Resources, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-3082, or lewis.e.andrews@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248).

These records are collected and maintained to assist the Board in administering its personnel functions.

Past and present Board employees.

This system contains performance appraisal documents, and feedback from other sources, and attachments (e.g., supporting documentation related to performance).

Information is provided by the individual to whom the record pertains, the individual's manager(s), and other individuals with knowledge of the individual’s performance including individuals that the individual to whom the records pertains identifies as a source of additional feedback.

Paper records are stored offsite or onsite in locked filing cabinets. Electronic records are stored in the Board’s record-keeping solution, a background investigations system, a secure file server, or in the online system, depending on the age and nature of the record.

Records can be retrieved by the names of the individuals on whom they are maintained.

Final performance appraisals are retained for a period of ten years or longer as needed for business purposes.

Paper records are stored offsite or onsite in locked file cabinets. Electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at 25005 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-28 FRB--Employee Assistance Program Records.

This information is collected and maintained, on behalf of the Board, by Cope, Inc. at 1129 G Street, NW., Suite 550, Washington, DC 20005.

Past and present employees, and their spouses and dependent children, who have consulted with, or been referred to, the Employee Assistance Program (EAP).

Case files developed for each client seen by a counselor, including notes of each contact between the client and counselor, an intake form, the counselor's assessment, the kind of services being provided (including referrals), any release forms signed, and follow-up information on the outcome of the consultation.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248) and Executive Order 12564.

These records are collected and maintained to assist the Board in providing a safe and healthy working environment, and to comply with Executive Order 12564.

Records may be used:

1. To disclose information to a new employee assistance contractor following a contract transition for the services; and

2. To disclose information to family members or guardians, the appropriate law enforcement officers, security services, or child protective services, or other appropriate persons:

(a) Where there is a reason to suspect abuse or neglect of children or other vulnerable persons,

(b) Where the individual using the EAP services poses a serious threat to the health or safety of himself or herself or another individual, or

(c) Where the individual using EAP services presents a clear and present danger to the safety and security of the community, workplace, or nation.

Storage. Records are stored in paper form.

Records can be retrieved by the name of the individual.

Only staff of the EAP have access to the files, which are maintained on the premises of the contractor hired to administer the program.

All records are retained for three years after the termination of counseling.

Employee Assistance Program Administrator, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains; the EAP counselor; the Board's EAP administrator; an employee's physical or mental health care provider or counselor; medical institutions; the contractor administering the Drug-Free Workplace Plan; and Federal Reserve System personnel records.

None.

-29

BGFRS-29, "FRB—Benefits Records."

Unclassified.

Board of Governors of the Federal Reserve System 20th Street and Constitution Avenue, NW Washington, DC 20551 and the Board’s vendor, Workday, Inc. 6110 Stoneridge Mall Road Pleasanton, CA 94588. Some information is collected and maintained, on behalf of the Board, by its benefits providers.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248) and 12 U.S.C. 5493(a)(3).

These records are collected and maintained to administer the Board's benefits programs for its employees and assist in personnel management.

Past and present Board and Consumer Financial Protection Bureau (Bureau) employees, their beneficiaries and dependents.

All forms relating to employee benefits including enrollment, records relating to claims filed for benefits, and memoranda relating to individuals’ benefits. These benefits include health insurance, dental plan, vision plan, life insurance, disability coverage, accident insurance, flexible spending accounts, premium conversion accounts, voluntary plans (e.g., Personal Accident Insurance), retirement and thrift plans, and any other benefits offered by the Board.

Information is provided by the individual to whom the record pertains, the benefit provider, and staff of People, Strategy & Operations in the Division of Management. In addition, an employee or former employee may provide information about their beneficiary or dependent.

1.to disclose information to the benefit administrators and record keepers of the Board’s benefit plans, a Federal Reserve Bank, or the Department of Labor, Department of Veterans Affairs, Social Security Administration, Department of Defense, or any federal agencies that have special civilian employee retirement programs; or to a national, state, county, municipal, or other publicly recognized charitable or income security administration agency (e.g., state unemployment-compensation agencies), when necessary to adjudicate a claim under the retirement, thrift, insurance, unemployment, or health and welfare benefits programs of the Board, a Federal Reserve Bank, or any agency cited above, or to an agency with governing authority over such programs to conduct an analytical study or audit of benefits being paid under such programs;

2. to disclose to the Office of Personnel Management’s Federal Employees Group Life Insurance Program information necessary to verify election, declination, or waiver of regular and/or optional life insurance coverage, eligibility for payment of a claim for life insurance, or a Thrift Savings Program (TSP) election change and designation of beneficiary;

3. to disclose to health insurance carriers that provide a health benefits plan under the Federal Employees Health Benefits Program information that is necessary to verify eligibility for payment of a claim for health benefits; and

4. to disclose information to the executor of an individual's estate, the government entity probating a will, a designated beneficiary, or to any person who is responsible for the care of an individual to the extent necessary when the individual to whom a record pertains is deceased, or mentally incompetent, or under other legal disability, and to disclose information to an individual’s emergency contact when necessary to assist that individual in obtaining any employment benefit or any working condition, such as accommodations under the Rehabilitation Act of 1973.

Records can be retrieved by name or employee identification number.

The retention period for these records is currently under review. Until the review is completed, the records will not be destroyed.

Paper records are secured by lock and key and electronic files are stored within multiple secure systems. The systems have the ability to track individual user actions within them. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the systems is restricted to authorized users who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes. Additionally, periodic security assessments consistent with NIST guidance are performed to ensure ongoing security and integrity of the systems.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

-30

BGFRS-30 "FRB—Academic Assistance Program Files".

Unclassified.

Bright Horizons Family Solutions LLC, 200 Talcott Avenue, Watertown, MA 02472 and Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551. The files related to academic assistance will be electronically stored and maintained by the plan administrator, Bright Horizons EdAssist. Additional files related to the review and approval of exception requests to the Academic Assistance Policy are electronically stored and maintained by the People, Strategy, & Operations Function of the Division of Management. Supporting documentation may also be maintained by the employing division. Historical academic assistance files will not be stored by the plan administrator but will be stored by the Board on a secured server for the appropriate retention period with access limited to Board staff with a need to know.

Ethel Bulluck – Learning and Development Manager, People, Strategy & Operations, Division of Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-3749, or ethel.g.bulluck@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to assist the Board in its personnel management and in providing training and educational opportunities to its employees.

Past and present Board employees.

This system contains requests for academic assistance, including documents relating to all courses applied for, completed, and reimbursed; descriptions of course work; documents relating to requests for exceptions to the Academic Assistance Policy; evidence of successful/non-successful completion; and payment documentation for tuition, textbooks, and related fees.

Information is provided by the individual to whom the record pertains.

Electronic records are stored by the plan administrator on a secure server with access limited to Bright Horizons EdAssist and Board staff with a need to know. Electronic records related to exception requests to the Academic Assistance Policy are stored on a secure server with access limited to Board staff with a need to know. Historical academic assistance files will not be stored by the plan administrator but will be stored by the Board on a secured server for the appropriate retention period with access limited to Board staff with a need to know.

Records can be retrieved by the names of the individuals on whom they are maintained.

The retention for these records is currently under review. Until review is completed, these records will not be destroyed.

Historical paper records are located in a secured locked room and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within Bright Horizons EdAssist or the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This SORN was previously published in the Federal Register at 73 FR 24984 at 25007 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-31 FRB--Protective Information System.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Individuals who are the subject of protective and background investigations by the Board's Protective Services Unit and/or law enforcement agencies where the evaluation of such individuals, in accordance with criteria established by the Protective Services Unit, indicates a need for such investigations; individuals who are the subject of investigative records and reports supplied to the Board's Protective Services Unit by federal, state, and local law enforcement agencies, foreign or domestic, other non-law enforcement governmental agencies, or private institutions and individuals; and individuals who have attempted or solicited unauthorized entry into areas secured by the Board's Protective Services Unit; individuals who have sought unauthorized contact with persons protected by the Protective Services Unit; or individuals who have been involved in incidents or events which relate to the protective functions of the Protective Services Unit.

Records containing information supplied by federal, state, and local law enforcement agencies, foreign or domestic, other non-law enforcement governmental agencies, private institutions and persons concerning individuals who, because of their current activities, background, prior activities and/or behavior, may be of interest to the Board's Protective Services Unit; records containing information compiled for the purpose of identifying and evaluating individuals who may constitute a threat to the safety of persons or security of areas protected by the Board's Protective Services Unit; and records containing information compiled for the purpose of background investigations of individuals, including but not limited to, passholders, tradesmen, maintenance or service personnel who have access to areas secured by or who may be in close proximity to persons protected by the Board's Protective Services Unit.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248).

These records are collected and maintained to assist the Board in providing a safe and secure environment for the chairman, Board members and other Federal Reserve System staff.

General routine uses A, B, C, D, G, and I apply to this system. Records may also be used to disclose information to personnel of federal, state, and local law enforcement agencies, and other governmental agencies foreign or domestic: (a) For the purpose of developing information on subjects involved in protective investigations and evaluations and for the purpose of protective intelligence briefings of personnel of other law enforcement and governmental agencies assisting the Board's Protective Services Unit in the performance of its protective functions; (b) where such disclosures are considered reasonably necessary for the purpose of furthering efforts to investigate the activities of those persons considered to be of protective interest; or (c) where there is a showing of a reasonable need to accomplish a valid law enforcement purpose.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name, address, telephone numbers, and other identifying information.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

The retention for these records is currently under review. Until review is completed, these records will not be destroyed.

Director, Protective Services Unit, Office of the Staff Director for Management, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

This information is exempt pursuant to 5 U.S.C. 552a(k)(2).

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

-32 FRB--Visitor Registration System.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

All visitors to the buildings and other locations owned or leased by the Board.

This system contains information concerning individuals who wish to enter a building occupied by the Board. The following categories of records are maintained in this system: The individual's name; date of birth; Social Security number or passport number and country of issue; organization or agency; Board employee visited; purpose of visit; date and time of meeting or visit; e-mail address; and whether the individual has been denied access to the Board. In addition, information derived from law enforcement databases may be included in some paper records.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 248), and Executive Order 9397.

The records are collected and maintained to permit the Board to provide for the security of its premises and the personnel in those premises by prescreening visitors.

General routine uses A, B, C, D, G, and I apply to this system. Records are also used to disclose information to appropriate federal, state, local, or foreign agencies where disclosure is reasonably necessary to determine whether an individual intending to visit the Board poses a security risk.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name, Social Security number, passport number, date of birth, host name, organization, purposes of the visit, and date.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

All records are retained for two years after final entry to the Board or two years after date of document, as appropriate.

Assistant Director, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual who wishes to enter the Board's premises, and, where appropriate, from law enforcement databases.

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

-33 FRB--Telephone Call Detail Records.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present Board employees, consultants, and contractors who have been assigned a telephone number by the Board.

Records relating to use of Board telephones to place local and long distance calls; records indicating assignment of telephone numbers to individuals covered by the system; and records relating to location of telephones.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 248).

These records are collected and maintained to detect and prevent unauthorized use of the Board's telephones.

General routine uses A, B, C, D, F, G, and I apply to this system. Records may also be used to disclose information to current or former Board employees and other individuals currently or formerly provided telephone services by the Board to determine individual responsibility for telephone calls.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name of individual or telephone number or by number(s) dialed.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

The retention and disposal period for these records is currently under review.

Director, Division of Information Technology, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the telephone assignment records; call detail listings; results of administrative inquiries relating to assignment of responsibility for placement of specific long distance and local calls.

None.

-33 FRB—Telephone Call Detail Records.

Unclassified.

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue, NW, Washington, DC 20551. The vendors are the original sources of the wireless and wired phone records, which the Board retains in its files or an offsite facility.

The managers for this system of records are located at the Board’s central offices: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC, 20551. The manager for the wireless phone records is Thomas Murphy, Deputy Associate Director, Accounting and Operations, Division of Financial Management, (202) 452-3092, or Thomas.J.Murphy@frb.gov.The manager for the wired phone records is Delwyn Lee, Manager – Information Technology, Information Technology Division, (202) 530-6237, or delwyn.k.lee@frb.gov. The manager for wireless phone location-related records is Joseph Ng, Manager, Information Security Operations, Information Technology Division, (202)-452-6406, or joseph.ng@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 USC 243 and 248 (k)).

These records are collected and maintained to detect and prevent unauthorized, excessive, or other inappropriate use of the Board's wired and wireless telephones. Records are also utilized for metrics, cost control, investigative purposes, and to protect the integrity of the device and its associated data.

Past and present Board employees, contractors, or other individuals working at the Board, including detailees or secondees, who have been provided a telephone by the Board.

Records relating to use of Board telephones to place local and long distance telephone calls; records indicating assignment of telephone numbers to individuals covered by the system; and records relating to location of telephones.

Information is provided by the telephone assignment records, call detail listings, the device itself, and the results of administrative inquiries relating to telephone calls that are the subject of the inquiry.

Paper records (wired phones only) in this system are stored in folders with access limited to staff with a need-to-know. Electronic records (wired and wireless) are stored on a secure server with access limited to staff with a need-to-know.

Records can be retrieved by name, telephone number, extension, or number(s) dialed.

Wired and wireless telephone use records and wireless telephone location records are retained for three years and wired telephone bills and wireless telephone bills are retained for six years. The retention for wireless telephone use records is under review.

Board records stored in paper copy are physically secured by lock and key. Board records scanned into the Board’s electronic recordkeeping system are stored on secure servers. The recordkeeping system has the ability to track individual user actions within the system and access is restricted to authorized users within the Board who require access for official business purposes. In addition, users are classified into different roles and common access and usage rights are established for each role. User roles delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes. These system controls assist in preventing and detecting security violations and performance or other issues in accordance with NIST and Board standards which, in turn, are based on applicable laws and regulations.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

-34 FRB--ESS Staff Identification Card File.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present Board employees, temporary employees, retirees, tenants, other government agency employees who have a need for an FRB identification card, designated Federal Reserve Bank officers and employees, and contractors who have been issued a Board identification card.

Image of a picture of the individual; the individual's name; card number; finger minutiae; card status; badge expiration date; employer's name (if not the Board); relationship to the Board; card holder type; employee identification number; and division; and, if applicable, authorization to use the exercise facilities, data center, central stock room (CSR), or any other controlled area requiring permissions beyond general access. The database records the times of attempted and authorized card initiated access to and egress from the Board's buildings using the automated access control system. Additionally, access is logged for entry into controlled spaces.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 248).

These records are collected and maintained to provide security of the Board's premises against unauthorized entry; to record entry to Board premises as well as entry into secured areas by authorized personnel; to record departure from Board's premises; to control access to certain areas within Board premises; and to determine who is present on Board property.

General routine uses A, B, C, D, F, G, and I apply to this system.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by area, time/date, name, card number, or employee identification number.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

The retention period for these records is currently under review. Until review is completed, these records will not be destroyed.

Manager, Technical Security Unit, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains and the Board's personnel records. Information regarding entry into and egress from Board premises or secured areas is obtained from use of the card to open the doors. Authorization for access to secured facilities on Board premises is provided by the Board official responsible for that secured facility.

None.

-35 FRB--Staff Parking Permit File.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present Board employees, consultants, visitors, and contractors who have applied for or been issued a parking permit for the Board's garages.

Completed parking application forms (FR 1103), disability parking applications, and contingency parking requests submitted by employees; unusual-work-demand permits and special contingency parking authorizations submitted by division directors; requests for parking for official visitors and contractors; notifications of lost permits; a listing of permit numbers assigned to car pools, van pools, and individual employees; investigations made of compliance with the Board's parking regulations; and official actions taken as a result of violation of the Board's parking regulations.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243 and 248).

These records are collected and maintained to allocate usage of the limited number of parking spaces in the Board's garages among Board staff, visitors and contractors, and to enforce the Board's parking regulations for safe use of the garages.

General routine uses A, C, D, F, G, and I apply to this system. Records may also be used:

1. To investigate possible violations of the Board's parking regulations;

2. To determine eligibility for a parking permit; and

3. To determine eligibility for a public transit subsidy payment.

Storage. Records are stored in paper and electronic form.

Records can be retrieved by name of individual, parking permit number, employee identification number, or license tag number.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

The retention and disposal period for these records is currently under review.

Assistant Director, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains; parking permit applications, authorizations, and requests; and from written investigations of possible violations of the Board's parking regulations.

None.

-36

BGFRS-36 "FRB—Federal Reserve Application Name Check System"

Unclassified.

The Board maintains the electronic records at the following location: East Rutherford Data Center, 100 Orchard Street, East Rutherford, NJ 07073.

Susan Motyka, Deputy Associate Director, Division of Supervision and Regulation, 20th Street and Constitution Avenue, N.W., Washington DC 20551, at (202) 452 -5280 or susan.e.motyka@frb.gov.

Sections 9, 19, 25 and 25A of the Federal Reserve Act (12 U.S.C. 321-328, 466, 601-604(a), and 611-631); the Change in Bank Control Act (12 U.S.C. 1817(j)); Section 18(c) of the Bank Merger Act (12 U.S.C. 1828(c)); Section 32 of the Federal Deposit Insurance Act (12 U.S.C. 1831i); Sections 3, 4, and 5 of the Bank Holding Company Act of 1956 (12 U.S.C. 1842, 1843, and 1844); Section 10 of the Home Owners’ Loan Act (12 U.S.C. 1467a); Section 5 of the Bank Service Company Act (12 U.S.C. 1865); Sections 7, 8, and 10 of the International Banking Act (12 U.S.C. 3105, 3106, and 3107); the Board’s Regulation H (12 CFR Part 208); the Board’s Regulation K (12 CFR Part 211); the Board’s Regulation L (12 CFR Part 212); the Board’s Regulation LL (12 CFR Part 238); the Board’s Regulation Y (12 CFR Part 225); and Executive Order 9397.

These records are collected and maintained to assist the FRS in evaluating the proposed officers, directors, principal shareholders, or other individuals associated with a depository institution, holding company, or other foreign or domestic entity in connection with consideration of various regulatory applications, notices, or filings. The FRS uses these records, along with other information, to determine whether the filing meets the statutory factors for approval.

Individuals, such as directors, officers, employees, controlling shareholders, or persons who are the subject of the background checks designed to uncover criminal activities bearing on the individual’s fitness to be a director, officer, employee, or controlling shareholder, or other individual associated with a depository institution, holding company, or other foreign or domestic entity.

The categories of records in the system include: name; social security number, passport number, or other identifying number; address; occupation; birth city, state, and country; country(ies) of citizenship; date of birth; names of related companies and the person’s role at those companies; an indication whether each agency conducting a check had any information on the person and the results of the name check; and name and address of the financial institution that submitted the application with which the person was associated.

Information is provided by the individuals to whom the record pertains or their agents (such as law firms or consultants) during the regulatory application, notice, or filing process. The results of a background check are also provided by the relevant agency. In addition, FRS staff, as part of the due diligence process associated with the review of a particular filing, performs name checks on the individuals to be involved in such filings by contacting other relevant Federal agencies, for comments and other information related to the identified individuals.

General routine uses A, B, C, D, G, I, and J apply to all other categories of information in the system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). These records may also be used:

1. to disclose certain information to other Federal agencies to enable completion of the name check process related to a particular filing; and

2. to disclose certain information to other bank regulatory agencies pursuant to explicit information sharing agreements.

Record are stored in electronic form. Some historical records are still stored in paper form.

Records are generally retrieved by an identification code internally assigned to each related filing or by the name of the financial institution involved in the related filing. However, records also can be retrieved by the name of the individual.

All records are retained for 15 years and destroyed when no longer needed for administrative or reference purposes.

Electronic files are stored on secure servers and historical paper records are stored in locked file cabinets. Access is restricted to authorized employees and contractors within the Board or Federal Reserve System who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. The electronic storage systems have the ability to track individual actions within the applications. Periodic audits and reviews are conducted to determine whether authenticated users still require access and whether there have been any unauthorized changes in any information maintained. The audit and accountability controls, which are based on NIST and Board standards, assist in detecting security violations or other issues within the electronic system.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Your request for amendment must: (1) provide the name of the specific Board system of records containing the record you seek to amend; (2) identify the specific portion of the record you seek to amend; (3) describe the nature of and reasons for each requested amendment; (4) explain why you believe the record is not accurate, relevant, timely, or complete; and (5) unless you have already done so in a Privacy Act request for access or amendment, provide the necessary information to verify your identity.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

This SORN was previously published in the Federal Register at 73 FR 24984 at 25011 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-37 FRB--Electronic Applications.

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW Washington, DC 20551. Some data will be hosted by third-party vendors, in government clouds managed by BOX in Nevada and California, Appian in Ohio, and OneSpan in Virginia and Ohio.

Vaishali Sack, Designated Agency Applications Official, Supervision and Regulation Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, 202-452-5221, vaishali.d.sack@frb.gov

Sections 9, 19, 23A, 23B, 24A, 25, and 25A of the Federal Reserve Act (12 U.S.C. 321-338a, 461-506, 371c, 371c-1, 371(d), 601-605, and 611-631); the Change in Bank Control Act (12 U.S.C. 1817(j)); Sections 8, 18(c), 19, 32, and 44 of the Federal Deposit Insurance Act (12 U.S.C. 1818, 1828(c), 1829, 1831i, and 1831(u)); the Bank Holding Company Act of 1956 (12 U.S.C. 1841 et seq.); Section 5 of the Bank Service Company Act (12 U.S.C. 1865); the International Banking Act of 1978, as amended (12 U.S.C. 3101 et seq.) and the Foreign Bank Supervision Enhancement Act (12 U.S.C. 3101 note); the Depository Institution Management Interlocks Act (12 U.S.C. 3201 et seq.); the Home Owners’ Loan Act (12 U.S.C. 1465-1468); Sections 163(b) and 167 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (12 U.S.C. 5363(b) and 5367); the Board’s Regulation H (12 CFR Part 208); Regulation K (12 CFR Part 211); Regulation L (12 CFR Part 212); Regulation W (12 CFR Part 223); Regulation Y (12 CFR Part 225); Regulation LL (12 CFR Part 238); Regulation MM (12 CFR Part 239); Regulation YY (12 CFR Part 252); and Executive Order 9397.

These records are collected and maintained to assist the Board and the Federal Reserve Banks (collectively, "FRS") in evaluating whether individuals, financial institutions, and other business organizations meet the applicable statutory and regulatory factors that are required to be considered in a particular filing.

Persons who are parties to regulatory filings submitted to the FRS, and public commenters to such submissions.

In connection with their role in filings, individuals provide information, which may include, but is not limited to the following: name (including former names and/or nicknames); contact information such as telephone number, email address, etc.; address (home, business, and/or mailing); citizenship information, including place and date of birth; and/or citizenship status; government-issued identification, such as driver’s license number, Social Security number, passport number and/or alien registration number, and/or taxpayer identification number; occupation and employment history; financial and credit information (including credit history); education and professional credentials; information about compliance with applicable laws and regulations, criminal history, and involvement with court proceedings; and related organizations. In addition, submissions from members of the public may contain unsolicited personally identifiable information ("PII") (such as bank account information or social security numbers) even though such PII is not required for the individual to provide comments or feedback.

The information is submitted by individual filers, certain employees, officers, directors, or shareholders of financial institutions or other business organizations, representatives of individual or institutional filers, Federal and state banking regulators, state insurance regulators, and members of the public. FRS staff may also provide information to obtain access to the system. FRS staff may also independently obtain information regarding filers from publicly available sources.

General routine uses A, B, C, D, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). These records may also be used to disclose certain information to other financial institution regulatory agencies pursuant to explicit information sharing agreements.

Paper records are stored in locked file cabinets with access limited to staff with a need to know until the paper records have been scanned and stored electronically. Electronic records will be stored at the Board and by third-party vendors in FedRAMP approved government cloud storage solutions.

Records can be searched for and retrieved by authorized staff only, by every data field on a record, and by the contents of each record. Access to records is limited to those persons whose official duties require it.

Records are retained for 60 days within the system and then transferred to the Board’s electronic recordkeeping system. Records are retained in the Board’s electronic recordkeeping system for 15 years, then destroyed when no longer needed for reference.

The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards, which are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the FRS who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to information that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes. Records are encrypted at rest and in transmission.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2)

This SORN was previously published in the Federal Register at 73 FR 54595 (September 22, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

-38 FRB--Transportation Subsidy Records.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Past and present employees and members of the Board who apply for a transportation subsidy.

Applications submitted by employees for transportation subsidies, which may include name, employee ID number, the last four digits of the employee's social security number, home address, current commuting pattern and estimated commuting cost, and other information related to carrying out activities under the transportation subsidy program.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248) and Executive Order 9397.

These records are collected and maintained by the Board in order to administer the Board's transportation subsidy program.

General routine uses A, B, C, D, E, F, G, H, and I apply to this system.

Storage:

Records are stored in paper form and electronic form.

Records can be retrieved by employee name or ID number.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and electronic records are password protected.

Transportation subsidy applications are destroyed three years after a form is outdated or three years after a respective staff member no longer actively participates in the program.

Chief Financial Officer, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedures" above.

Information is provided by the individual to whom the record pertains.

None.

-39 FRB- General File of the Community Advisory Council

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551.

This system maintains information on individuals considered for membership on the CAC and individuals selected to serve on the CAC.

Records in the system include identifying information about candidates and members of the CAC relating to the selection and appointment to the CAC and records relating to service on the CAC. Individual information in the system includes, but is not limited to, name, work address, telephone number, email address, organization, and title. The system stores additional information including, but not limited to, the candidate’s or CAC member’s education, work experience, qualifications, and service on the CAC (such as travel and contact information).

12 U.S.C. §§ 225a and 244.

The system of records aids the Board in its operation and management of the CAC, including the selection, appointment, and service of members of the CAC.

General routine uses A, B, C, D, E, F, G, I apply to this system. Records are routinely used in the Board’s operation and management of the CAC, including in the selection, appointment, and service of members of the CAC.

Storage: Records in this system are stored securely in paper and stored on a secure server as electronic records.

Retrievability: Records may be retrieved by any one or a combination of choices by authorized users to include name, zip code, and state.

Access Controls: Access to records is limited to those whose official duties require it. Paper records are secured by lock and key and access to electronic records is password controlled. The electronic storage system has the ability to track individual actions within the application. The audit and accountability controls are based on Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues within the electronic storage system.

Access is restricted to authorized employees who require access for official business purposes. Board users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic audits and reviews are conducted to determine whether authenticated users still require access and whether there have been any unauthorized changes in any information maintained.

Retention and Disposal: The retention for these records is currently under review. Until review is completed, these records will not be destroyed.

Director, Division of Consumer and Community Affairs, Board of Governors of the Federal Reserve System, 20th St. and Constitution Ave., NW, Washington, DC 20551.

An individual desiring to learn of the existence of, or to gain access to, his or her record in this system of records shall submit a request in writing to the Secretary of the Board, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551. The request should contain: (1) a statement that the request is made pursuant to the Privacy Act of 1974, (2) the name of the system of records (i.e., BGFRS-39, General File of the Community Advisory Council), (3) information necessary to verify the identity of the requester (e.g., two forms of identification, including one photo identification, or a notarized statement attesting to the requester’s identity), and (4) any other information that may assist in the identification of the record for which access is being requested.

See "Notification Procedure," above.

Same as ‘‘Notification procedures,’’ above except that the envelope should be clearly marked "Privacy Act Amendment Request." The request for amendment of a record should: (1) Identify the system of records containing the record for which amendment is requested, (2) specify the portion of that record requested to be amended, and (3) describe the nature of and reasons for each requested amendment.

Information is provided by the individual to whom the record pertains.

None.

-40

BGFRS–40, "FRB—Board Subscription Services"

Unclassified.

The vendor maintains FRRS subscription materials in paper and electronic form. The vendor is located at 101 Fry Drive, Mechanicsburg, PA 17055. The Board maintains historical FRRS subscription records and new FRRS records created and transmitted by the vendor to the Board (such as the monthly call reports), along with the subscription information for other Board publications. Paper records are stored in file folders and electronic records are stored on the Board’s network. Records are maintained at the Board’s central offices located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551.

Both managers are located at the Board’s central offices in Washington, D.C. The manager for the FRRS is Mike Budzinski, Manager, Editing, Office of Board Members, (202) 452-3262, mike.w.budzinski@frb.gov. For all other Board publications and for historical records stored at the Board, the manager is Gladys Parran, Manager, Printing & Fulfillment, Office of Board Members, (202) 736-5520, gladys.parran@frb.gov.

12 U.S.C. 244.

The Board maintains these records to allow individuals to subscribe to Board publications. The main publication the Board provides is the Federal Reserve Regulatory Service (FRRS), a publication that compiles the statutes administered by the Board along with regulations, interpretations, policy statements, rulings, and opinions issued by the Board and its staff as well as select regulations issued by other agencies that are relevant to the Board’s responsibilities. The Board also makes available other publications such as general publications, reports to Congress, and economic research and data.

Persons who subscribe to the FRRS or create an account for the purpose of subscribing to the FRRS and persons who request to subscribe to other available Board publications.

The Board Subscription Services system covers records related to the ordering and fulfillment of orders for the FRRS and other Board publications, such as economic research and data, general publications, and reports to Congress. The information collected for all publications (including the FRRS) includes the subscriber’s name, company name or affiliation (if applicable), shipping address, order type, email address, and phone number. For Board publications other than the FRRS, the Board also collects the payment type (check, money order, credit card) and relevant payment information.

For the FRRS, the vendor collects the check payment if the order is by check. In addition, subscriptions for the FRRS also include the FRRS account information (log-in and password information), the billing address, order history, and fulfillment information (shipping and delivery instructions). The Board’s vendor provides the Board with a monthly report on FRRS subscriptions. The monthly report records FRRS subscription revenue and selected subscriber and fulfillment information of current FRRS subscribers, including the individual subscriber’s name, company name (if applicable), email address, and order type. The Board retains historical FRRS subscription and payment information from the Board’s operation of the FRRS subscription service for the appropriate six-year record retention period.

The subscriber to the publication or the FRRS account holder provides the relevant information.

General routine uses, A, C, D, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74.

Paper records in this system are stored in file folders with access limited to staff with a need to know. Electronic records are stored on a secure server.

Paper and electronic records can be retrieved by name or other identifying aspects.

The retention period for the records in this system is six years. Records will be disposed of at the end of their retention periods, subject to an annual close-out.

Board and vendor staff are restricted to the data that is required in the performances of their duties. This is accomplished through user roles, which provide differential access levels to users based on their official duties and need-to-know. Only Board or vendor staff whose official duties require such access may view the subscription and fulfillment records. Electronic records are password protected and paper records are stored in locked file cabinets.

Only select Board and vendor staff have access to the FRRS subscriber and fulfillment information provided in the monthly FRRS vendor-provided report. Authorized Board staff access the monthly FRRS report through an encrypted connection.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

No exemptions are claimed for this system.

This SORN was previously published at 83 FR 15569 (April 11, 2018).

-41

BGFRS-41, "FRB—Ethics Program Records"

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551.

Sean Croston, Alternate Designated Agency Ethics Official, Legal Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-2810, or sean.d.croston@frb.gov.

12 U.S.C. 244; Ethics in Government Act of 1978, 5 U.S.C. app; Ethics Reform Act of 1989, Pub. L. 101-194; 5 CFR 2638.104(c)(2).

This system of records enables the Board to administer the Board’s Ethics Program consistent with applicable requirements in furtherance of the Board’s commitment to uphold the highest standards of ethical conduct. This system of records also enables the Board to ensure public trust in the Board’s as well as the Federal Open Market Committee’s monetary policy responsibilities.

Individuals covered by this system consist of prospective, current, and former Board and Federal Reserve Bank employees, including Board members and Reserve Bank presidents.

This system covers records regarding ethics matters involving prospective, current, and former Board and Reserve Bank employees. For example, the records may contain, without limitation: the prospective, current, or former employee’s name, address, telephone number, and email address; ethics advice (including waivers); compensated outside employment approvals (i.e., employment outside of or unrelated to the employee’s official Board duties); information in support of Public Financial Disclosure Reports and Confidential Financial Disclosure Reports that is not already covered by the government-wide system of record notices "OGE/GOVT-1, Executive Branch Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records" and "OGE/GOVT-2, Executive Branch Confidential Financial Disclosure Reports;" and information regarding investment and trading activity collected for the purposes of administering the Federal Open Market Committee’s "Investment and Trading Policy for FOMC Officials." In addition, the system may also contain records relating to the employment or financial interests of the family members of prospective, current, or former Board and Reserve Bank employees.

The primary source of the information is the prospective, current, or former Board or Reserve Bank employee. Other sources may include, but are not limited to, the employee’s supervisors, attorneys, representatives, or family members, Office of Inspector General staff, and other Board or Reserve Bank staff.

General routine uses, A, B, C, D, E, F, G, H, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018).

Paper and electronic records can be retrieved by name or other personal identifiers.

The retention period for the records in this system is six years or when no longer needed for an active investigation, whichever is later, but longer retention is authorized if required for business use.

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

This system was previously published in the Federal Register at 84 FR 7054 (March 1, 2019).

-42

BGFRS–42 "FRB—General File of the Insurance Policy Advisory Committee."

Unclassified.

Records will be maintained at the Board’s central offices located at: Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue N.W., Washington, DC 20551.

Linda Duzick, Manager, Insurance Policy Section, Division of Supervision & Regulation, Board of Governors of the Federal Reserve System, Washington, DC 20551, or 202-728-5881, or linda.l.duzick@frb.gov.

Section 211(b) of the Economic Growth, Regulatory Relief, and Consumer Protection Act (31 U.S.C. 313 note) and Section 10 of the Federal Reserve Act (12 U.S.C. 244).

This system aids the Board in its operation and management of the IPAC, including the selection and appointment of members to the IPAC.

This system maintains information on individuals considered for membership on the IPAC and individuals selected to serve on the IPAC.

Records in the system include identifying information about individuals seeking to become IPAC members and members of the IPAC, information relating to the selection and appointment of individuals to the IPAC, and records relating to service on the IPAC. Individual information in the system includes, but is not limited to, name, work address, telephone number, email address, organization, and title. The system stores additional information including, but not limited to, the individual or IPAC member’s education, work experience, and qualifications. The system will also store records relating to the management of the IPAC, such as payment information for travel or honoraria.

Information is provided by the individual or IPAC member to whom the record pertains. Board staff may also independently obtain available information regarding individuals seeking to become IPAC members.

General routine uses A, B, C, D, E, F, G, I, and J apply to this system. These general routine uses are located at: https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74.

Paper records in this system are stored in file folders with access limited to staff with a need-to-know. Electronic records are stored on a secure server. Records are also stored in FIRMA, the Federal Reserve’s official recordkeeping system, on an annual basis.

Electronic records can be retrieved by name or other identifying aspects.

Pending establishing of an approved retention period, the records will be retained indefinitely.

Access to records in the system is limited to those Board staff whose official duties require it. This is accomplished through user roles, which provide differential access levels to users based on their official duties and need-to-know.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

The Privacy Act allows individuals to seek amendment of information that is erroneous, irrelevant, untimely, or incomplete and is maintained in a system of records about you. To request an amendment to your record, you should clearly mark the request as a "Privacy Act Amendment Request." You have the burden of proof for demonstrating the appropriateness of the requested amendment and you must provide relevant and convincing evidence in support of your request.

Your request for amendment must: (1) provide the name of the specific Board system of records containing the record you seek to amend; (2) identify the specific portion of the record you seek to amend; (3) describe the nature of and reasons for each requested amendment; (4) explain why you believe the record is not accurate, relevant, timely, or complete; and (5) unless you have already done so in a Privacy Act request for access, provide the necessary information to verify your identity.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. § 552a(c).

None.

-43

BGFRS-43, "FRB—Security Sharing Platform "

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue N.W., Washington, DC 20551. Some information is collected and maintained on behalf of the Board by one or more of the Federal Reserve Banks.

Curtis Eldridge, Associate Director and Chief, Law Enforcement Unit, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue, NW, Washington, DC 20551, 202-912-7835, or Curtis.b.eldridge@frb.gov.

Section 11 of the Federal Reserve Act (12 U.S.C. 248(q)).

These records are collected and maintained to aid in efforts to protect and safeguard the premises, grounds, property, personnel, and operations of the Federal Reserve System.

Individuals who exhibit suspicious behavior, which Federal Reserve System law enforcement personnel have reasonable suspicion to believe may affect the safety and security of the premises, grounds, property, personnel, and operations of the Board or one or more of the Federal Reserve Banks.

Records in the system include identifying information relating to incidents or events that may affect the safety and security of the premises, grounds, property, personnel, or operations of the Board or the Federal Reserve Banks, which may include individuals who are the subject of such incidents or events. Information about individuals in the system may include, but is not limited to, name, address, organization, title, telephone number, identification number(s), date of birth, occupation, photographs or videos, physical characteristics, and other information that may be provided by the individual or collected by Board or Federal Reserve Bank personnel.

Information is provided by various sources, including the individual to whom the record pertains; personal identification documents; notes from interviews with the individual and supporting documentation; reports created by the Board or the respective Federal Reserve Bank; law enforcement and other federal, state, local, or foreign government agency records and personnel; social media; or other documents received by the Board or a Federal Reserve Bank.

General routine uses C, D, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). The system also has a specific routine use, developed in order to permit necessary sharing that is essential to the purpose of the system. Under this use, records may also be disclosed to personnel of federal, state, local, or foreign law enforcement agencies in the following circumstances:

a. For the purpose of developing information regarding individuals, incidents, or events that may affect the safety and security of the premises, grounds, property, personnel, or operations of the Board or one or more of the Federal Reserve Banks;

b. For the purpose of intelligence briefings;

c. If the information may be relevant to a potential violation of a civil or criminal law, rule, regulation, order, policy, or license; or

d. Where there is a reasonable need to accomplish a valid law enforcement purpose.

Records in this system are stored on a secure server as electronic records.

Records may be retrieved by name or other identifying aspects.

The retention for these records is currently under review. Until review is completed, the records in the system will not be destroyed.

Electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Federal Reserve System who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 U.S.C. 552(a)(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).

None.

-44 BGFRS-44, "FRB—Public Health and Safety System"

Unclassified.

Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551.

John Forbes, Program Manager, Employee Life, Human Resources, Management Division, Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551, (202) 974-7052, or john.b.forbes@frb.gov.

Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243, 244, and 248).

These records are collected and maintained to aid in efforts to protect and safeguard the premises, grounds, property, personnel, and operations of the Board and to ensure and maintain the health and safety of Board employees, contractors, and other individuals who work for the Board in response to a public health emergency, such as a pandemic or disaster, or other health and safety concerns.

Past and present Board employees, contractors, and other individuals who work for the Board.

This system maintains information collected about Board employees, contractors, and other individuals who work for the Board in response to a public health emergency, such as a pandemic or disaster, or other health and safety concerns. The information collected about these individuals may include but is not limited to:

a. Biographical and personal information, such as name, contact information, whether the individual is in a high-risk category or has a household member, relative, or close associate that is in a high-risk category, and dates and locations of recent travel;

b. Health information including, but not limited to, medical symptoms, temperature checks, expected or confirmed test results, potential or actual exposure to a communicable disease or hazardous agent or material, immunization and vaccination information or records, and other relevant medical information and history;

c. Information necessary to conduct contact tracing that includes, but is not limited to, the dates and times the individual was on-site at Board facilities, the locations the individual accessed (e.g., office and cubicle number), and whether they may have potentially come into close contact with individuals who have probable or confirmed diagnoses of communicable diseases or exposures to hazardous agents or materials; and

d. Attestations and proof of vaccination status as well as information relating to requests to be exempt from a vaccination requirement, including the basis for the request, medical information related to the request, and all information related to the Board’s response to the request.

Information is generally provided by the individual to whom the record pertains, the individual’s medical provider, or other system or entity that may retain relevant medical information such as a state vaccination registry or commercial entity that maintains medical or vaccination information. Information is also collected from security systems monitoring access to Board facilities or events, such as video surveillance and turnstiles, human resources systems, emergency notification systems, and federal, state, and local agencies assisting with the response to a public health emergency or similar health and safety concerns. Information may also be collected from companies responsible for managing the Board’s leased office or event spaces or from third parties in the course of the Board’s contact tracing activities.

a. To federal agencies such as the U.S. Department of Health and Human Services, state and local health departments, and other public health or cooperating medical authorities in connection with program activities and related collaborative efforts to deal more effectively with exposures to communicable diseases and other health hazards, and to satisfy mandatory reporting requirements when applicable.

b. To appropriate federal, state, local, tribal, foreign governmental agencies or multilateral governmental organizations, or Federal Reserve Banks, to the extent permitted by law, and in consultation with legal counsel, for the purpose of protecting the interests of a Board employee, contractor, or other individual, including to assist such agencies or organizations in preventing exposure to or transmission of a communicable disease or to combat other significant public health threats.

c. To any individual when necessary to trace suspected or confirmed exposures to communicable diseases or hazardous agents or materials that are the subject of a public health emergency or similar health and safety concerns at Board facilities, Board events, or elsewhere during the conduct of official Board business and to notify exposed individuals.

Records may be retrieved by name or other identifying aspects.

The retention for these records is currently under review. Until review is completed, the records in the system will not be destroyed.

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically through the Board’s FOIA "Electronic Request Form" located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

-45 BGFRS-45, FRB—Debt Collection Records.

Unclassified.

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue, NW, Washington, DC 20551.

Cynthia Francis, Senior Manager – Accounting, Division of Financial Management, (202) 452-2386, or cynthia.h.francis@frb.gov and Joshua Chadwick, Senior Special Counsel – Enforcement and Litigation, Legal Division, (202) 263-4835, or joshua.p.chadwick@frb.gov. Both managers are located at the Board of Governors of the Federal Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 20551.

Sections 10 and 11 of the Federal Reserve Act (12 USC 244 and 248), 12 CFR part 267, Federal Debt Collection Improvement Act, 5 U.S.C. 5514, 31 U.S.C. 3711-3720D, and Executive Order 9397.

The Board maintains these records for debt collection purposes to reduce the debts owed to the Board arising out of its operations and activities, to protect the programmatic and financial integrity of the Board’s operations and activities, and to facilitate compliance with regulatory and statutory requirements.

Persons indebted to the Board or the United States (including but not limited to restitution or disgorgement debts collectible by the United States) in connection with the Board’s operations or activities.

Records documenting the basis for the person’s debts; the amount of the debt, payments on the debt (potentially including associated banking information), and accruals on the person’s debts; and internal and external correspondence concerning the person’s debts. Sensitive personally identifying information in the system could include debtors’ Social Security or tax identification numbers, dates of birth, bank account information, tax records, financial information, educational records, insurance records, payroll records, and pension records.

Information is provided by other Board components whose activities are connected to the debt, the Board’s payroll department, debtors, third parties holding information about debtors, materials produced in litigation, public records and databases compiling information from such records, and the U.S. Treasury Department or other Federal agencies.

1. to disclose information to the U.S. Social Security Administration to report wages paid and FICA or other tax deductions;

2. to disclose information to the U.S. Internal Revenue Service and to state, local, tribal, and territorial governments for tax purposes;

3. to disclose information to the U.S. Office of Personnel Management in connection with programs administered by that office;

4. to disclose information to an employee, agent, contractor, or administrator of any Federal Reserve System, or Federal Government employee benefit or savings plan, any information necessary to carry out any function authorized under such plan, or to carry out the coordination or audit of such plan;

5. to disclose information to a Federal agency, Federal court, or a debtor’s obligor for the purpose of collecting a debt owed to the Federal Government (including restitution collectible by the United States) through administrative or salary offset or the offset of tax refunds or other Federal payments, or by other legally authorized means;

6. to disclose relevant information to other Federal agencies conducting computer matching programs to eliminate fraud and abuse and to detect unauthorized overpayments made to individuals.

Records maintained can be retrieved by name.

Records relating to a debt will be retained for at least six years after final payment of the debt.

Paper records are secured by lock and key and electronic files are stored on secure servers. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access and have the appropriate role, and whether there have been any unauthorized changes.

You may submit your Privacy Act request to the—

Secretary of the Board

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

None.

/OIG-1

BGFRS/OIG-1, "FRB—OIG Investigative Records"

Unclassified.

Office of Inspector General (OIG) for the Board of Governors of the Federal Reserve System (Board) and the Consumer Financial Protection Bureau (CFPB), 1850 I Street NW, Washington, DC 20006; Axon Enterprise, Inc. 17800 N 85th Street, Scottsdale, AZ 85255.

Stephen Carroll, Associate Inspector General for Investigations, (202) 973-5018 or stephen.a.carroll@frb.gov; Office of Inspector General (OIG), Board of Governors of the Federal Reserve System and Consumer Financial Protection Bureau, 1850 I Street NW, Washington, DC 20006.

Sections 4 and 6 of the Inspector General Act of 1978 (5 U.S.C. 404 and 406) and Executive Order 14074.

These records are collected and maintained by the OIG in its inquiries, investigations, and reports relating to the administration of the Board’s and the CFPB’s programs and operations and to manage its investigations.

Officers or employees of the Board, the CFPB, or other persons related to an investigation by the OIG in order to determine whether such officers, employees, or other persons have been or are engaging in civil, criminal, or administrative wrongdoing or have information regarding such wrongdoing, relating to the Board’s or the CFPB’s programs or operations, and complainants and witnesses when necessary for future retrieval.

Investigative case files, including investigative reports and related records generated or gathered during the course of or subsequent to an investigation; electronic and hard-copy case-tracking systems; databases and applications containing investigatory information, including "Hotline" information and investigator work-papers; video and audio recordings, and other information of a personal nature provided or obtained in connection with an investigation; and memoranda and letter referrals to management or others.

Information is provided by the individual to whom the record pertains; employees or contractors of the Board, the CFPB, and the Federal Reserve System; other government employees; witnesses and informants; and nongovernmental sources.

General routine uses A, B, C, D, E, F, G, I, and J apply to this system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 at 43873-74 (August 28, 2018). Records may also be used to disclose:

1. information to other federal entities, such as other federal OIGs or the U.S. Government Accountability Office; or to members of the Council of Inspectors General on Integrity and Efficiency (CIGIE), officials and administrative staff authorized by CIGIE to conduct or participate in assessment reviews or to a private party with which the OIG, the Board, or the CFPB has contracted for the purpose of auditing, reviewing, or conducting qualitative assessment reviews of the performance or internal safeguards and management of the OIG’s investigatory program, provided that the entity acknowledges in writing that it is required to maintain Privacy Act safeguards for the information;

2. information to any source, including a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, but only to the extent necessary for the OIG to obtain information relevant to an OIG investigation; and

3. information to a federal, state, or local agency maintaining civil, criminal, or other relevant investigative information for purposes of data collection on OIG law enforcement activities.

Paper records in this system are stored in file folders with access limited to staff with a need to know. Electronic records are stored on secure servers or FedRAMP-certified cloud based systems.

Records can be retrieved by numerous identifiers, including the name of the individual under investigation, the criminal investigator, the investigation number, the referral number, or the investigative subject matter.

Files related to significant investigations are cut off when the investigation is closed and permanently retained. Files related to all other investigations are cut off when the investigation is closed and destroyed ten years after cut-off.

Paper records are secured by lock and key and electronic files are stored on secure servers or FedRAMP-certified cloud based systems. The system has the ability to track individual user actions within the system. The audit and accountability controls are based on NIST and Board standards which, in turn, are based on applicable laws and regulations. The controls assist in detecting security violations and performance or other issues in the system. Access to the system is restricted to authorized users within the Board who require access for official business purposes. Users are classified into different roles and common access and usage rights are established for each role. User roles are used to delineate between the different types of access requirements such that users are restricted to data that is required in the performance of their duties. Periodic assessments and reviews are conducted to determine whether users still require access, have the appropriate role, and whether there have been any unauthorized changes.

Current or former Board or CFPB employees may make a request for access by contacting the Board office that maintains the record. The Board handles all Privacy Act requests as both a Privacy Act request and as a Freedom of Information Act request. The Board does not charge fees to a requestor seeking to access or amend his/her Privacy Act records.

Current or former Board or CFPB employees making a Privacy Act request for records maintained by the Office of Inspector General may submit their request to the—

Inspector General

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

This system is exempt from any part of the Privacy Act, 5 U.S.C. 552a, except 5 U.S.C. 552a(b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i) pursuant to 5 U.S.C. 552a(j)(2). Additionally, certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2) and (k)(5).

This system was previously published in the Federal Register at 73 FR 24984 at 25012 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

/OIG-2

BGFRS/OIG-2, FRB—OIG Personnel Records

Unclassified.

Office of Inspector General (OIG) for the Board of Governors of the Federal Reserve System (Board) and the Consumer Financial Protection Bureau (CFPB), 1825 and 1875 I Street NW, Washington, DC 20006.

John Weismiller, Chief of Staff to the Inspector General, (202) 973-6180 or john.l.weismiller@frb.gov; Office of Inspector General (OIG), Board of Governors of the Federal Reserve System and Consumer Financial Protection Bureau, 1825 and 1875 I Street NW, Washington, DC 20006.

Section 8E of the Inspector General Act of 1978 (5 U.S.C. 415(g)(2)), Section 11 of the Federal Reserve Act (12 U.S.C. 248(l)), Executive Order 9397, and Executive Order 14074.

These records are collected and maintained to assist the OIG in making determinations regarding hiring, retention, promotion, performance evaluations, recognition, and training of OIG personnel. These records are also used to respond to ethics inquires and provide related advice.

Persons who have applied for employment with the OIG, prospective employees, and OIG employees.

The OIG personnel system contains information relating to hiring, education, training, employment history, earnings, and ethics inquires and advice for OIG employees. It also contains but is not limited to personnel-related information such as appraisals of past performance, the results of tests, appraisals of potential, honors, and awards of fellowships, military service or veteran status, school transcripts, work samples, birth date and Social Security number, offer letters and correspondence, reference checks, and the contacts details (including the home address) of past, present, and prospective employees of the OIG. The OIG personnel system may contain video and audio recordings, and other information of a personal nature provided or obtained in connection with an investigation. The OIG personnel system may also include allocations of time spent on various OIG projects and tasks and related documents and reports.

Information is provided by the individual to whom the record pertains, educational institutions, Board officials, and other individuals or entities.

General routine uses A, B, C, D, E, F, G, I, and J apply to this system. These general routine uses are located at: https://www.federalreserve.gov/files/SORN page general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 FR 43872 (August 28, 2018) at 43873-74. In addition, records may also be used to disclose:

1. information to intelligence agencies of the United States, including the U.S. Department of Defense, the National Security Agency, the Central Intelligence Agency, and the Federal Bureau of Investigation, for use in intelligence activities;

2. information to any source from which information is requested by the OIG in the course of an investigation, to the extent necessary to identify the individual, inform the course of the nature and purpose of the investigation, and to identify the type of information requested;

3. information in producing summary descriptive statistics and analytical studies to support the function for which the records are collected and maintained, or for related workforce studies (While published statistics and studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference.);

4. information to other federal entities, such as other federal OIGs or the U.S. Government Accountability Office; or to members of the Council of Inspectors General on Integrity and Efficiency (CIGIE), officials and administrative staff authorized by CIGIE to conduct or participate in assessment reviews, or to a private party with which the OIG or the Board has contracted for the purpose of auditing, reviewing, or conducting qualitative assessment reviews of the performance or internal safeguards and management procedures of the OIG, provided the entity acknowledges writing that it is required to maintain Privacy Act safeguards for the information; and

5. information to a federal, state, or local agency maintaining civil, criminal or other relevant investigative information for purposes of data collection on OIG law enforcement activities.

Records may be retrieved by a variety of personal identification means such as Social Security Number, name, or other personal identifier.

All records are retained for the appropriate period, which ranges from immediate destruction to thirty years after separation or transfer.

Access to records is limited to those whose official duties require it. Paper records are secured by lock and key, and electronic records are secured by encryption, password protection, and/or other secure mechanisms.

Current or former Board employees making a Privacy Act request for records maintained by the Office of Inspector General may submit their request to the—

Inspector General

Board of Governors of the Federal Reserve System

20th Street and Constitution Avenue NW

Washington, DC 20551

You may also submit your Privacy Act request electronically by filling out the required information at: https://foia.federalreserve.gov/.

Same as "Access procedures" above. You may also follow this procedure in order to request an accounting of previous disclosures of records pertaining to you as provided for by 5 U.S.C. 552a(c).

Certain portions of this system of records may be exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

This system was previously published in the Federal Register at 73 FR 24984 at 25013 (May 6, 2008). The SORN was also amended to incorporate two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

/SS-1 Telephone Call Detail Records.

None.

Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue, NW., Washington, DC 20551.

Board employees, consultants and contractors who have been assigned a telephone number by the Board.

Sections 10 and 11 of the Federal Reserve Act, 12 U.S.C. 243 and 248(l).

To detect and prevent unauthorized usage of the Board's telephones.

Information in the system may be disclosed, as is necessary:

(1) To a congressional office in response to an inquiry made at the request of the individual to whom the record pertains.

(2) To representatives of the National Archives and Records Administration who are conducting records management inspections.

(3) To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings.

(4) To the appropriate federal, state, or local agency or authority responsible for investigating or prosecuting a violation of or for enforcing or implementing a statute, rule, regulation, or order, when the information indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by particular program statute, or by regulation, rule, or order issued pursuant thereto.

(5) To current or former Board employees and other individuals currently or formerly provided telephone services by the Board to determine their individual responsibility for telephone calls.

(6) To respond to a federal agency's request made in connection with the hiring or retention of an employee, the letting of a contract or issuance of a grant, license, or other benefit by the requesting agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency's decision on the matter.

Storage:

Electronic information is stored on disk and placed in a fire-proof safe.

Retrieved by name of individual or telephone number or by number(s) dialed.

Access control mechanisms restrict access to authorized personnel. Passwords restrict access to sensitive information based upon level of authorization. Audit trails provide an additional level of security. The file used to set passwords is encrypted and may only be accessed by those with the highest level of authorization.

Backup is done monthly on disk, which are retained for three years. After three years the information on the disks is deleted and the disk re-used for backup. Disks that are no longer usable are destroyed.

Director, Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue NW., Washington, DC 20551.

Inquiries should be sent to the Secretary of the Board, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue NW., Washington, DC 20551. The request must contain the individual's name and the telephone number assigned to the individual by the Board.

Same as "Notification procedure" above.

Telephone assignment records; call detail listings; results of administrative inquiries relating to assignment of responsibility for placement of specific long distance and local calls.

None.

/SS-2 Staff Identification Card File.

None.

Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue NW., Washington, DC 20551.

Board employees, consultants and contractors who have been issued a Board identification card.

The system consists of a data base that contains an image of a picture of the employee; the employee's name and employee number; and authorization (if applicable) to use the exercise facilities, computer room, Central Stock Room (CSR) or National Security Information Processing Center (NSIPC). The data base records the times of attempted and authorized access to and egress from the Board's buildings using the identification card, use of the exercise facilities, computer room, CSR and NSIPC. Records from the data base may also be maintained in hard copy form.

Sections 10 and 11 of the Federal Reserve Act, 12 U.S.C. 243 and 248(l).

To maintain security of the Board's premises against unauthorized entry; to record entry to Board premises as well as entry into secured areas by authorized personnel; to record departure from secured areas after regular business hours; to control access to certain areas within Board premises.

(1) A Congressional office in response to an inquiry made at the request of the individual to whom the record pertains.

(2) Representatives of the National Archives and Records Administration who are conducting records management inspections.

(3) A court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings.

(4) Board security staff for security purposes, or to determine whether an individual had entered the Board on a particular day or had exited the Board after regular business hours.

(5) The system manager to determine compliance with the Board's rules regarding car pools and parking permits for the Board's garages.

(6) The Board's Health Unit to determine usage of the exercise facility for purposes of safety, program planning and space allocation.

Storage:

Electronic information is stored on disk or on tape. Hard copy records are secured in a fire proof safe.

Information is retrieved by name of individual issued the identification card, employee number, or card credential number.

Security passwords restrict access to authorized personnel. Different levels of access are provided based upon the authorization. The file used to set the passwords is encrypted and may only be accessed by those with the highest level of authorization.

Backup of log files is done daily. Tape and/or disk backup are done monthly and maintained for a period of two years.

Director, Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue, NW., Washington, DC 20551.

Inquiries should be sent to the Secretary of the Board, Board of Governors of the Federal Reserve System, 20th and Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedure" above.

Personnel information is obtained from the Board's personnel records and/or from the individual being issued the identification card. Information regarding entry into and egress from Board premises or secured areas is obtained from use of the card to open the doors. Authorization for access to secured facilities on Board premises is provided by the Board official responsible for that secured facility.

None.

/SS-3 Staff Parking Permit File.

None.

Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue, NW., Washington, DC 20551.

Board employees, consultants and contractors who have applied for and/or been issued a parking permit for the Board's garages.

The system contains completed parking application forms (FR 1103), disability parking applications, and contingency parking requests submitted by employees; unusual-work-demand permit, and special contingency parking authorizations submitted by division directors; requests for parking for official visitors and contractors; notifications of lost permits; a listing of permit numbers assigned to car pools, van pools and individual employees; investigations made of compliance with the Board's Parking Regulations; and official actions taken as a result of violation of the Board's Parking Regulations.

Sections 10 and 11 of the Federal Reserve Act, 12 U.S.C. 243 and 248(l).

To allocate usage of the limited number of parking spaces in the Board's garages among Board staff, visitors and contractors; to enforce the Board's Parking Regulations for safe usage of the garages.

(1) To provide information to a Congressional office in response to an inquiry made at the request of the individual to whom the record pertains.

(2) To investigate possible violations of the Board's Parking Regulations.

(3) To determine eligibility for a parking permit.

(4) To determine eligibility for a public transit subsidy payment.

Storage:

Electronic information is stored on tape and secured in a fire-proof safe. Hard copies are stored in a locked file cabinet.

Information is retrieved by name of individual, employee identification number, or license tag number.

Access control mechanisms restrict access to authorized personnel. Passwords restrict access to sensitive information based upon level of authorization. The file used to set passwords is encrypted.

Retention of personnel data is maintained until separation from the Board. Backup of files is done daily. Backup tapes and disks are destroyed when no longer needed. Hard copy files are shredded when no longer needed.

Director, Division of Support Services, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue, NW., Washington, DC 20551.

Inquiries should be sent to the Secretary of the Board, Board of Governors of the Federal Reserve System, 20th Street & Constitution Avenue, NW., Washington, DC 20551.

Same as "Notification procedure" above.

Information is obtained from the parking permit applications, authorizations and requests; and from written investigations of possible violations of the Board's Parking Regulations.

None.