Physical Disability Board of Review, Air Force Review Boards Agency, Assistant Secretary of the Air Force, Manpower and Reserve Affairs, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.

Air Force, Army, Navy, Marine Corps, and Coast Guard veterans who have made application to appeal their Department of Defense physical disability rating(s).

Individual names, Social Security Number (SSN), address, prior military department affiliation, phone number, military service treatment records, Department of Veteran Affairs medical records, civilian medical records, legal counsel representation, and individual correspondence.

10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5014, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5043, Commandant of the Marine Corps; U.S.C. 93, Commandant of the Coast Guard; DoDI 6040.44, Lead DoD Component for the Physical Disability Board of Review; and E.O. 9397 (SSN), as amended.

Information is used to justify a fair and accurate reassessment of a veteran’s Department of Defense Physical Evaluation Board determination. Records provide all the necessary medical information to properly re-evaluate the military department’s board determination and rating schedule.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

To the United States Coast Guard to assist them in the review of recommendations on physical disability ratings. By having this access, they can review and validate the findings.

To the Department of Veterans Affairs (DVA) for the purpose of reviewing and determining physical disability ratings.

To individual legal counsel or representatives to assist them in the defense of their client.

Note:

This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.

Storage:

Paper records in file folders or electronic storage media.

By individual’s name and/or Social Security Number (SSN).

Records are accessed by properly screened and cleared personnel with a need-to-know. Physical records are stored in a secured room. Electronic media is protected by appropriate hardware and software applications. Access authentication is validated through use of Computer Access Cards via user name and password protocols.

Paper records: Destroy after electronic recordkeeping copy has been created and filed or when no longer needed for revision, dissemination, or reference, whichever is later, by pulping, shredding or burning.

Electronic systems that replace temporary hardcopy records: Destroy on expiration of the retention period previously approved for the corresponding hardcopy records.

Electronic systems that supplement temporary hardcopy records where the hardcopy records are retained to meet recordkeeping requirements: Destroy when the agency determines that electronic records are superseded, obsolete, or no longer needed for administrative, legal, audit, or other operational purposes.

Electronic records are destroyed by erasing, deleting, or overwriting.

Physical Disability Board of Review, Air Force Review Boards Agency, Assistant Secretary of the Air Force, Manpower and Reserve Affairs, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Physical Disability Board of Review, Air Force Review Boards Agency, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.

The requester must include the full name, military status, SSN, date of birth, and copy of proof of identify, such as a driver’s license.

Individuals seeking access to information about themselves in this system of records should address written inquiries to the Physical Disability Board of Review, Air Force Review Boards Agency, 1421 Jefferson Davis Highway, Suite 820, Arlington, VA 22202-3290.

The requester must include the full name, military status, SSN, date of birth and copy of proof of identify, such as a driver’s license.

In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C 1746:

If executed outside the United States:

"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".

If executed within the United States, its territories, possessions, or commonwealths:

"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".

Air Force’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Air Force Instruction 33-332; 32 CFR part 806; or may be obtained from the system manager.

Information is provided by the applicant, medical providers, military departments Physical Evaluation Boards, and Department of Veteran Affairs service treatment record providers.

None.

Headquarters of Major Commands, field operating agencies, Air Force Military Personnel Elements, Air Force Reserve units and Air Force National Guard units. Complete mailing address listings are maintained by the Deliberate and Crisis Action Planning and Execution Segment (DCAPES) Program Management Office at the 554th Electronic Systems Group, 201 East Moore Drive, Maxwell Air Force Base, Gunter Annex, Alabama 36114-3004.

Air Force Active Duty, Reserve, Air National Guard personnel, and government civilians. Records are maintained on individuals who are projected to depart or departed on Temporary Duty (TDY) in support of contingency, crisis or manning assist deployments.

Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number), grade, home address, and geographical location.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; Air Force Policy Directive 10-4, Operations Planning Air & Space Expeditionary Force Presence Policy; Air Force Instruction 10-401, Air Force Operations Planning & Execution; Air Force Instruction 10-403, Deployment Planning & Execution; Air Force Instruction 36-3802, Personnel Readiness; and E.O. 9397 (SSN), as amended.

Deliberate and Crisis Action Planning and Execution Segments (DCAPES) is the United States Air Forces system of records for managing Operational Plan requirements. The system integrates automated decision support applications and information exchange capabilities to provide the Air Force the means to plan, present, source, mobilize, deploy, account for, sustain, redeploy, and reconstitute forces. Records are collected to allow the Air Force to assign personnel to deployment requirements and create official contingency, exercise and deployment (CED) travel orders for Air Force personnel and to respond to authorized internal and external requests for data relating to Air Force CED travel.

In addition to those disclosures generally permitted under 5 U.S.C 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C 552a(b) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper or electronic storage media.

By name, SSN and/or DoD ID Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Individuals require a minimum Secret security clearance for access to any portion of Deliberate and Crisis Action Planning and Execution Segment (DCAPES.)

Electronic records are maintained for the duration of an operation period then are automatically moved to inactive files. Inactive files are deleted after 30 days by the Air Force Personnel Center, Air and Space Expeditionary Force Operations. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Program Manager (PM), Business and Enterprise Systems, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the PM, Business and Enterprise Systems, Decision Support Branch, 200 East Moore Drive, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to information about themselves contained in this system should address inquiries to the PM, Business and Enterprise Systems, 200 East Moore Drive, Decision Support Branch, Building 856, Maxwell AFB, Gunter Annex, Montgomery, AL 36114-3004.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, current mailing address, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b, or may be obtained from the system manager.

Information obtained from automated external system interfaces. The interfaces are the Air Force Logistics Module, Air Force Military Personnel Data System, Air Force Civilian Personnel Data System, Air Force Personnel Center/Agile Force Accountability Scanner and the Joint Operational Planning and Execution System.

None.

Department of the Air Force, Force Projection Division, 554 ELSG, 201 E Moore Drive, Bldg 856, Room 154 Maxwell AFB-Gunter Annex, AL 36114-3004, Telephone: 334-416-5771.

United States Air Force Active duty, Reserve, Guard, and DoD civilians.

Full name, Social Security Number (SSN), address and phone, Primary Air Force Specialty Code (PAFSC), Control Air Force Specialty Code (CAFSC), Deployment Availability Codes (DAV), Unit Type Codes (UTC), organizational information, reservation identification code, individual line number, equipment cargo details.

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 10-403, Deployment Planning and Execution, and E.O. 9397 (SSN).

A deployment system used to ensure units are able to schedule and meet Air Force deployment taskings for personnel and cargo needs worldwide. Also allows for storage and daily maintenance of cargo packages.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The"DoD Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media and paper records.

Records are retrievable by either first and/or last name, Social Security Number (SSN), Unit Type Codes (UTC) or line number of the individual.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individuals Common Access Card (CAC) to login to the system. User’s level of access is restricted by their role within the organization.

Deployment data is actively maintained for a period of time that is determined by the Installation Deployment Office at each base and then destroyed when no longer needed by shredding, degaussing, erasing or purging.

Force Projection Division, 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

Deliberate and Crisis Action Planning and Execution Segments (DCAPES), and cargo records created by users of the system.

None.

Department of Air Force, 30 Space Communications Squadron, Building 12000, Room 104, 867 Washington Ave., Suite 205, Vandenberg Air Force Base, California 93437-6117.

Air National Guard Readiness Center, 3500 Fetchet Avenue, Joint Base Andrews, MD 20762-5000.

Pacific Air Forces, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853. 45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.

Air Force Active duty, Reserve, Air National Guard, government civilians, contractors and foreign nationals assigned to an Air Force base.

First and last name, home address, work and cell phone numbers, employee type, office/unit name, home and work e-mail address.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 10-218, Personnel Accountability in Conjunction with Natural Disasters or National Emergencies; Air Force Policy Directive; 10-2 Readiness, Air Force Policy Directive 10-4, Operations Planning, and Air Force Policy Directive 10-25, Emergency Management.

To provide notification, via electronic mail and telephone, for personnel recalls and real world and exercise threat conditions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

Data is retrieved by first and last name, and office name.

Records may be accessed by the System Administrator, Command Post, and authorized designated Unit Control Representatives. They must have a Government Common Access Card (CAC) and associated Personal Identification Number (PIN) in addition to user identification and password for system access.

Records are deleted at the end of the year individual has departed the Air Base.

Command Post Superintendent, 30 Space Wing Space Communications Squadron, 867 Washington Avenue, Suite 200-1, Vandenberg Air Force Base, California 93437-6120.

Program Manager, Air National Guard, Enterprise Programs Branch, 3501 Fetchet Avenue, Suite 100, Joint Base Andrews, MD 20762-5000.

Program Manager, HQ PACAF/A6XP, Joint Base Pearl Harbor-Hickam, HI 96853. Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.

Air Force installations that have access to this system official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

IIndividuals at the 30 Space Wing Command Post seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 30 Space Wing Command Post, 867 Washington Ave, Suite 205, Vandenberg Air Force Base, CA 93437-6117.

Individuals at PACAF seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.

Individuals at the 45 Space Wing Command Post seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Command Post Superintendent, 45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.

Individuals with the Air National Guard seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Air National Guard Readiness Center, 3500 Fetchet Avenue Joint Base Andrews, MD 20762-5000.

Individuals seeking to determine whether information about themselves is contained in this system of records at other Air Force installations should address written inquiries to the Command Post Superintendent of that installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals at the 30 Space Wing Command Post seeking access to information about themselves should address written inquiries to Command Post Superintendent, 30 Space Wing Command Post, 867 Washington Ave, Suite 205, Vandenberg Air Force Base, CA 93437-6117.

Individuals at PACAF seeking access to information about themselves should address written inquiries to Command Post Superintendent, 15th Wing Command Post, Joint Base Pearl Harbor-Hickam, HI 96853.

Individuals at the 45 Space Wing Command Post seeking access to information about themselves should address written inquiries to Command Post Superintendent, 45 Space Wing Command Post, Patrick Air Force Base, FL 32925-3002.

Individuals with the Air National Guard seeking access to information about themselves should address written inquiries to the Air National Guard Readiness Center, 3500 Fetchet Avenue, Joint Base Andrews, MD 20762-5000.

Individuals seeking access to information about themselves at other Air Force installations should address written inquiries to the Command Post Superintendent of that installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, 32 CFR part 806b, or may be obtained from the system manager.

From the individual.

None.

Associate Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Civil aircraft owners and/or operators.

A revocable license for use of Air Force real property consisting of a Civil Aircraft Certificate of Insurance, a Civil Aircraft Landing Permit, and a Civil Aircraft Hold Harmless Agreement.

49 U.S.C. 44502, General facilities and personnel authority, as implemented by Air Force Instruction 10-1001, Civil Aircraft Landing Permits.

To maintain a directory on those individuals who are authorized to operate civil aircraft at Air Force airfields.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by persons responsible for processing applications to operate civil aircraft on Air Force airfields in performance of official duties and by other authorized personnel who are properly screened and cleared for need-to-know. Records are stored in cabinets in a vaulted office.

Expired records are destroyed by tearing into pieces and burning.

Chief, Permits and Agreements, Civil Aviation Office, Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is provided by the applicant and insurance company.

None.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Fighter and attack aircrew members who have live-fired missiles in the Air-to-Air Weapon System Evaluation Program.

Name, Social Security Number, unit of assignment, and flying experience information.

10 U.S.C. 8013, Secretary of the Air Force; Powers and Duties, delegation by; as implemented by Air Force Regulation 55-11, Programming of Requirements and Reporting Expenditures for Missile/Targets in Noncombat Firing Programs, and E.O. 9397 (SSN).

Used to measure program goals that dictate maximizing aircrew participation during their first fighter assignment tour. Personal data is also used to determine the effects of experience and training on air-to-air weapons employment.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of system of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, safes and cabinets. Those in computer storage devices are protected by computer system software.

Paper records are retained for one year after data is entered in computer then destroyed by tearing into pieces, shredding, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

Individuals seeking access to records about themselves contained in this system should address requests to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information for this system is obtained from forms completed by aircrew members.

None.

Department of Air Force, 552d Air Control Wing, Tinker AFB, 552d Air Control Group (552 ACG) 7575 Sentry Blvd, Suite 117, Tinker AFB, OK 73145-9037.

Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force active duty military personnel, Air Force civilian employees, Air Force contractors, Air Force Reserve and those foreign military personnel who are attached to the U.S. Air Force (USAF) for flying support.

Personnel records related to an individual’s ancillary training, qualifications, and schedules. Data fields contained in the records include; full name, e-mail address, Social Security Number (SSN), work phone, location, organization, job series, and grade.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8013, Secretary of the Air Force; AFI 11-202V2 ACC Sup Aircrew Standardization/Evaluation Program; AFI 11-401 Aviation Management; ACCI 11-464 Training Records and Performance Evaluation in Formal Flying Training Programs; and E.O. 9397 (SSN).

To manage and administer Air Force aviation and non-flying operations. This includes aircrew training and evaluation, flight schedule functions, flying safety and related functions needed to attain and maintain combat or mission readiness, ancillary training, scheduling functions, mobility/deployment requirements tracking.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual’s name and/or Social Security Number (SSN).

The Command and Control Management System (C2MS) provides detailed and specific access levels and permissions to ensure that only authorized users have access to read and or write information, or perform other operations with the system. Access will be granted using the Common Access Card (CAC) or username/password security model. A combination of physical, personnel, and system-enforced security mechanisms control access. All accesses, whether procedural or system-enforced, is adjudicated based on each person’s authorized"need-to-know."

Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.

Chief, Maintenance Data Systems Analysis Section, Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Individuals may also contact the system manager at each unit utilizing C2MS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The requester must submit a written request to 552d Air Control Group (552 ACG), Attn: C2MS Program Manager, 7575 Sentry Blvd., Ste. 117, Tinker AFB, OK 73145-2713.

Requests for information should be as specific as possible. The requester must describe the records that he/she seeks in enough detail to enable C2MS personnel to locate them in a reasonable amount of time. Requests such as"all documents related to * * *" are extremely difficult and costly to process because they require extensive search of numerous C2MS files. In contrast, a request for a specific document can generally be processed quicker. Such requests should include specific information about each record sought, such as the date, title or name, author, recipient and subject matter of the record.

A C2MS request can be made for any record. However, this does not mean that the C2MS discloses all of the requested records. If the information is of a sensitive nature, C2MS will specify which exemption permits the withholding.

Individuals seeking access to information about themselves contained in this system should address written inquiries to 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Individuals may also contact the system manager at each unit utilizing C2MS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Automated system interfaces and source documents. C2MS has an interface with the Air Force Resource Management System (AFORMS).

None.

Andrew T. McNamara Headquarters Complex, Defense Technical Information Center (DTIC), 8725 John J Kingman Road, Fort Belvoir, VA 22060-6218.

Military, DoD civilians, and non-DoD personnel traveling under DoD sponsorship (contractors, foreign nationals and dependents), and includes temporary travelers worldwide as defined by the DoD Foreign Clearance Program.

Aircraft diplomatic clearance and personnel travel requests, which may contain the individual’s name; rank/pay grade; military branch or department; passport number; office address and telephone number; official and personal email address; detailed information on sites to be visited; visitation dates; and purpose of visit.

10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 22 U.S.C. 4801, Findings and purpose; 22 U.S.C. 4802, Responsibility of Secretary of State; and 22 U.S.C. 4805, Cooperation of other Federal Agencies; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; Department of Defense Directive (DODD) 4500.54E, DoD Foreign Clearance Program; and E.O. 12333, United States Intelligence Activities.

To provide the DoD with a web-based automated system to request, clear, and audit aircraft diplomatic and personnel travel clearances worldwide; to provide individual travelers with intelligence and travel warnings; and to provide the United States Defense Attaché and other DoD authorized officials with information necessary to verify aircraft diplomatic clearances and official travel by DoD personnel.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of State Regional Security Officer, U.S. Embassy officials, and foreign law enforcement and security agencies for the purpose of coordinating mission and security support for DoD travelers.

The DoD `Blanket Routine Uses’ set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.

Storage:

Records are maintained on electronic storage media.

Records are retrieved using individual’s name, passport numbers, and dates of travel.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level.

Aircraft diplomatic clearance and personnel travel records are permanent. Personally Identifiable Information is deleted from the record one year after mission/travel is completed. Records are only electronic.

Chief, DoD Foreign Clearance Program, Strategic Plans and Policy Division, Headquarters, United States Air Force, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to HQ USAF/A5XP, 1480 Air Force Pentagon, Washington, DC 20330-1480.

For verification purposes, individual should provide their full name, passport number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to HQ USAF/A5XP, 1480 Air Force Pentagon, Washington, DC 20330-1480.

For verification purposes, individual should provide their full name, passport number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information will be obtained from the individual.

None.

All Air Force activities that approve contractor aircraft flight and ground operations procedures or utilize contractor personnel who operate aircraft for the government.

All contractor personnel who operate aircraft for the Air Force, for which the government assumes some risk of loss or damage. It covers both flight crewmember and non-crewmember personnel designated by a contractor to conduct flights, perform functions while the aircraft is in flight, or perform ground operations in support of such flights.

Name; Social Security Number; home address and telephone number; date of birth; security clearance data; education; military service data; flight qualification, proficiency, training, and experience records; standardization and evaluation data; safety and mishap records, and medical and physiological data.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; Air Force Regulation 55-22, Contractor’s Flight and Ground Operations, and E.O. 9397 (SSN).

Used to monitor and manage individual contractor flight and ground personnel records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are maintained in the system until contract termination, at which time they will be destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver’s license as proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver’s license as proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is provided by the individual or from training, evaluation, and examination records.

None.

Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601. Segments are also maintained at commands, bases and agencies. Official mailing addresses are published as an appendix to the Air Force compilation of record system notices.

Military personnel and civilian employees assigned or attached to HQ Air Force Major Commands, Air National Guard and Air Force Reserve Component personnel.

Name, Social Security Number (SSN), passport number, home and cell telephone number, home and e-mail address, Major command of assignment, Air Force Specialty Code indicating professional duties, unit, base of assignment, flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned, and flying incentive pay information needed to administer the payment for each individual.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2608, Military Personnel Records System and E.O. 9397 (SSN), as amended.

This system will coordinate the activities of military flying squadrons for flight scheduling, aircraft maintenance, Qualification/Continuation training and management of Aircrew Standardization and Evaluation Program. PEX provides information and automated data processing capabilities used to manage and administer Air Force aviation and parachutist management operations such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of systems of records notices also apply to this system.

Storage:

Electronic storage media.

By individual’s name and Social Security Number (SSN).

Electronic records are maintained within secured buildings in areas accessible only to persons having official need-to-know, and who are properly trained and screened. In addition, the system is a controlled system with passwords, and Common Access Card (CAC) governing access to data. Computer terminals are locked when not in use or kept under surveillance.

Records are deleted from the database when no longer needed for the mission.

Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the local custodians of the record system at the host base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Individuals can also contact Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

Individuals seeking to access records about themselves contained in this system should address written requests to the local custodians of the record system at the host base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Individuals can also contact Program Manager, Patriot Excalibur, 46 TW/XPI, 410I Government Ave., Valparaiso, FL 32579-1601.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

The Air Force rules for accessing records, contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 Code of Federal Regulations (CFR) part 806b, Air Force Privacy Act Program; or may be obtained from the system manager.

Individual, the Aviation Resource Management System (ARMS) and other automated system interfaces.

None.

Headquarters United States Air Force (HQ USAF) and Major Command Headquarters. Host, tenant and squadron Aviation Resource Management offices at Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Air Force active duty military personnel, Air Force civilian employees, or contractors, Air Force Reserve and Air National Guard personnel, Army, Navy, Marine Corps and foreign military personnel who are assigned to aviation or parachutist duties by competent authority and attached to the U.S. Air Force (USAF) for flying or parachutist support or who have been suspended from flying or jump duties for a period of not more than 5 years.

The Aviation Resource Management System (ARMS) data base contains a master file of flying and jump records for each individual, a month-to-date transaction file, a twelve month history file, and a career flying and jump history. A centralized file of output reports that provide personnel information on an aircrew member’s aviation history, flight time and identification data, is derived from each individual’s master record and is also maintained at Headquarters United States Air Force.

An Individual Flight Record Folder (FRF) or Jump Record Folder (JRF) is established for each category of flier and jumper listed above and is the prime repository for a computer listing which itemizes each individual’s flight and jump accomplishments as well as various source documents which serve to validate information entered into the computer data base for the system. Each Host Aviation Resource Management (HARM) office maintains a file of Aeronautical Orders and Military Pay Orders to provide source documentation of flying pay actions initiated by the flight manager. Information that is maintained in the automated files is derived directly from the ARMS master file or from subsequent processing of information entered into the master file.

Identification data consists of:

Name, Social Security Number (SSN), date of birth, rank, date of rank, date of separation, Officer Service date, aviation service date, date of enlistment, and unit of assignment for each individual in the Aviation Resource Management System.

Duty assignment data:

Individual’s major command of assignment, Air Force specialty code indicating professional duties, unit, responsible operations system manager, base of assignment, branch of service and office symbol.

Aircrew training and qualification data:

Flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned.

Flying pay entitlement data:

Monthly flight time, aviation service code, operational flying duty accumulation (OFDA) months and years of rated service collectively to determine flight pay entitlement and to administer the payment of flying incentive pay for authorized individuals.

37 U.S.C. 301a, Incentive Pay: aviation career; Public Law 92-204, Appropriations Act for 1973; Section 715 Public Law 93-570, Appropriations Act for 1974; Public Law 93-294, Aviation Career Incentive Act of 1974; DoD Instruction 7730.57, Aviation Incentive Pays and Continuation Bonus Program; and E.O. 9397 (SSN), as amended.

The ARMS provides information and automated data processing capabilities used to handle and administer Air Force aviation and parachutist management operations such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness. This information is processed for use by flying or parachutist resource managers at all levels through periodic computer product reports or automated systems interfaces.

The specific uses of information and user categories for this system are:

Base Level Activities: (1) To establish each member’s flying or jump pay entitlement status and to monitor continuing entitlement in accordance with existing directives;

(2) To record each individual’s flying or jump activities to include hours, jumps, and specific events, and to provide indications of successful achievement of standards or deficiencies;

(3) To establish each individual’s Aviation Service code to indicate type of flying or jump activity or reason for inactive status if applicable;

(4) To determine each rated member’s eligibility to perform operational flying or jumping in accordance with existing USAF directives;

(5) To provide an indication of each rated member’s total operational flying time in terms of total aviation or parachutist career duties;

(6) To establish suspense lists for use in scheduling flying personnel for flights, schools, tests and similar events directly related to their duties as professional Airmen;

(7) To provide each applicable individual and manager with all aviation career profile information needed to monitor flying career development, professional qualifications, and training deficiencies;

(8) To provide information requested by the Air Force Staff, major command, or other base functions, related to the flying duties and accomplishments of all personnel in the file;

(9) To provide statistical data for management analysis and review of all aspects of each base’s flying program.

Other Base Users: Military personnel flight uses information provided by this system, through an automated data interface, to report the flying status of all individuals and to provide flying career background information used for assignment actions.

Accounting and Finance Office uses Military Pay Orders, prepared by flight aviation management offices, to start and stop flying and jump incentive pay in accordance with each individual’s flying status and eligibility as reflected by the information in the system and uses the files to perform payment audits to identify individuals being paid improperly.

Base supply uses flying status information to determine which individuals are qualified to receive authorized flying and jump equipment.

Base Medical Facility uses system data to determine projected workloads associated with scheduled flight physical examinations.

Major Commands use all system data to measure the effectiveness of subordinate unit training programs and to review command-wide flying effectiveness.

Air Force Personnel Center uses ARMS information to satisfy assignment objectives and career development programs for USAF military personnel in the system.

HQ USAF uses identification and flying data to establish statistical data needed to verify the effectiveness of standard procedures, determine the need for policy modification, provide a timely and accurate census of various types of flyers and jumpers, and provide a centralized point for collection and collation of data used by all levels of management.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this record system.

Storage:

File folders and electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by custodians of the record system, by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Access is specifically controlled by the HARM office. Records are stored in locked cabinets or rooms. Records stored in computer storage devices are protected by computer system software. Computer terminals are locked when not in use or kept under surveillance.

Electronic records are maintained on magnetic disks and destroyed 8 years after system discontinuance. If a disk is damaged or replaced, the drive is rendered unusable by being degaussed. Physical records are released to members upon retirement or separation. Members hand-carry their physical record, during permanent change of stations, to the gaining HARM while an electronic copy is retained by the losing HARM and set to automatically delete after 30 days. Physical records are turned over to convening authorities following aircraft accidents and are either returned to the HARM or retained in accordance with rules of evidence.

Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquires to or visit the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Requests should contain individual’s name and Social Security Number (SSN).

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Requests should contain individual’s name and Social Security Number (SSN).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals, aircrew or parachutist managers, automated system interfaces and from source documents such as reports.

None.

Deletion: Undergraduate training is no longer under the Air National Guard Personnel Directorate and they no longer receive records from the schoolhouses concerning the members’ records. The Air National Guard Domestic Operations Directorate does not receive or track this information any longer; therefore, this system of records is no longer required. All records have been destroyed in accordance with National Archives Records Administration retention and disposal requirements.

All Air Force installations utilizing the Core Automated Maintenance System (CAMS). Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Individuals assigned to installations that maintain aircraft, missiles, communications-electronics and associated equipment. Non-maintenance organizations may use CAMS to maintain personnel and training data relating to their individuals.

Personnel records related to an individual’s on-the-job training certification, qualifications, and training.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 21-101, Aerospace Equipment Maintenance Management; Air Force Instruction 36-2232, Maintenance Training, and E.O. 9397 (SSN).

Used to establish and maintain personnel data and on-the-job training records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained on disks or tapes and computer output products.

Retrieved by name, man number, or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are controlled by computer system software.

Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.

Chief, Maintenance Data Systems Analysis Section; individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces and source documents such as reports.

None.

Intercontinental Ballistic Missile Cable Affairs Offices at missile bases reporting to Headquarters Air Global Strike Command. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Non-United States Air Force personnel/agencies that cross or could cross, inundate, or otherwise affect the Hardened Intersite Cable System (HICS) and/or its rights-of-way (ROW). The personnel/agencies include landowners, tenants, highway/road departments, public and private utility companies, contractors, farm agencies (Federal, State, and local), municipal offices, and railroads.

Records reflecting information on personnel/agencies who affect, or are affected by, the Hardened Intersite Cable System and its rights-of-way and/or actions on the Hardened Intersite Cable System and its rights-of-way.

Landowners and/or tenants information will include name, home address and home telephone number.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and AFI 21-202, Volume 1, Missile Maintenance Management.

Used to track and monitor all agency activities that affect the Hardened Intersite Cable System and its rights-of-way (such as highway crossings, utility crossings, construction, earth moving, etc.) and could impair Hardened Intersite Cable System hardness integrity.

Also used to maintain contact with personnel/agencies to coordinate Hardened Intersite Cable System or Hardened Intersite Cable System rights-of-way maintenance/construction actions performed by the United States Air Force (USAF) or USAF contractors.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and electronic storage media.

Records may be retrieved by name, home address and telephone number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in office files until no longer needed for reference. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.

Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030.

Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.

Request should include full name (First, M.I. and Last Name), home address, home telephone number and reason for your request.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the Chief, Nuclear Command, Control and Communications Branch, Headquarters Air Force Global Strike Command/A6ON, 414 Curtiss Road, Suite 227, Barksdale Air Force Base, LA 71110-2455.

The request should include full name (First, M.I. and Last Name) mailing address and primary and alternate telephone numbers.

The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Survey information obtained through replies from personnel/agencies as defined in categories of individuals above.

None.

Defense Information Systems Agency Montgomery, 401 East Moore Drive, Building 857, Maxwell-AFB, Gunter Annex, Montgomery, AL 36114-3001.

Air Force government civilians, vendors doing business with the U.S. Air Force, Air Force active duty military personnel, Air Force reserve personnel, and Air National Guard personnel.

First name, last name, middle name, title, suffix, job series, job title, position, grade/step, supervisor’s name, job address, organization, work e-mail address, work hours, hire date, pay grade, duty location, employee status, gender, certifications, qualification completeness status, qualification start and end date, qualification awarded date, qualification license number, qualification license restrictions, qualification license expiration date, Electronic Data Interchange Personal Identifier (EDIPI) also known as the DoD Identification Number, Control Air Force Specialty Code (AFSC), company name, bank routing number, bank account number, accrual account number, Government Purchase Card (GPC)/IMPAC card numbers, Taxpayer ID, and Employee Labor Rates.

5 U.S.C. 301, Departmental regulations; 5 U.S.C. 5531, Definitions; 5 U.S.C. 5533, Dual pay from more than one position; limitations, exceptions; 5 U.S.C., Part III, Subpart D. Chapter 53, Subchapter III, Section 5335, Periodic step increases; 5 U.S.C. 6311, Regulations; Public Law 104-134, Debt Collection Improvement Act of 1996; and DoD Financial Management Regulation 7000.14-R, Vol 4, Accounting Policy and Procedures.

Enhances logistics supportability for Air Force organizations across the globe through an integrated data system by supporting functions ranging from base maintenance and supply through depot planning, supply and maintenance. It modernizes Air Force Logistics support from depot planning and repair activities to the flightline maintenance and supply activities, and includes financial management for working capital and general funds management.

In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

By Name and Electronic Data Interchange Personal Identifier (EDIPI) also known as the DoD Identification Number.

Data is maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Records are protected by standard Air Force access authentication procedures and by network system security software. Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individual’s Common Access Card (CAC) to login to the system. User’s level of access is restricted by their role within the organization.

Delete records when superseded, obsolete, or no when longer needed, whichever is later.

Transaction records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or when no longer needed.

Other transaction records may be cut off at the completion of the contract or payment and destroyed 6 years and 3 months after cutoff.

Destroy electronic records by overwriting or degaussing.

Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433-5006.

For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format:

If executed outside the United States:

"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)"

If executed within the United States, its territories, possessions, or commonwealths:"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)"

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Program Executive Officer and Director, Expeditionary Combat Support System (ECSS) and Logistics IT Systems (IL), Air Force Materiel Command (AFMC), 754 Electronic Systems Group/Enterprise Capabilities (ELSG), Building 262, Room N006, 4375 Chidlaw Road, Wright-Patterson Air Force Base, OH 45433-5006.

For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 29 U.S.C. 1746, in the following format:

If executed outside the United States:

"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)"

If executed within the United States, its territories, possessions, or commonwealths:"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)"

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the system manager.

Information is obtained from automated system interfaces or from other source documents.

None.

Housing Supply Offices at all Air Force installation which issue furnishings. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Active duty military and DOD civilians to whom government furnishings are issued.

PCS orders, rental agreement, receipt for furnishings.

10 U.S.C. 9832, Property accountability: Regulations.

To maintain authority for issue and accountability of Government furnishings.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records stored in vertical file folders, and computer and computer output products.

Retrieved by name in manual file systems. Retrieved by Social Security Number in computer storage.

Stored in file cabinets in locked rooms. Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties.

Retained in file until furnishings are returned and then destroyed or returned to the individual.

Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual.

None.

Retail Sales Section at Air Force installations. Official mailing addresses are published as an appendix to the agency’s compilation of systems of records notices.

Active duty and reserve military and civilian personnel.

Identification data on individuals authorized access to purchase Base Service Store/Tool Issue items.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Control access to Base Supply’s Base Service Store and Tool Issue Center Units at each Air Force installation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintain on computer and computer output products, and in paper form.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals.

Access to the records is controlled by computer system software and is limited to individuals responsible for servicing the system.

Retained until superseded or canceled by individual’s commander.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual or from the individual’s commander.

None.

Individual Equipment Units at Air Force installations. Official mailing addresses are published as an appendix to the agency’s compilation of systems of records notices.

Active duty and reserve military and civilian personnel.

Expendable and non-expendable individual personal clothing and equipment records.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Accounting for authorized clothing and equipment issued to members and employees. Periodically reviewed by supply personnel and certified by the individual.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Recorded electronically in a microcomputer. Maintained as paper records and stored in vertical file folders.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals. Retrieved by last name, first initial, and last four digits of Social Security Number.

Access to the microcomputer records for the purpose of making adds, changes, or deletions will be controlled using passwords assigned to individuals assigned to the Individual Equipment Unit. Paper records will be stored in file cabinets in locked rooms. Records are accessed by person(s) responsible for servicing the records system in performance of their official duties.

Microcomputer records will be programmatically deleted 180 days after an individual has returned accountable items to the Individual Equipment unit. Paper records will be retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

When the individual is discharged, the signed copy of the record is forwarded to the Consolidated Base Personnel Office for disposition. The originals are retained by the Individual Equipment Unit and destroyed after the turn-in of all equipment by the individual. Records are then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual.

None.

Defense Enterprise Computing Center Montgomery, Bldg 857, Room 200, 401 East Moore Drive, Maxwell AFB-Gunter Annex 36114-3004.

Any individual (military or civilian) who is a passenger on a military or civilian contracted aircraft or any Cargo Movement Operations System user.

Include but not limited to travel order, transportation authorizations, individual?s name and Social Security Number (SSN), grade, seats required; origin; destination; requested travel dates, routing indicator (identifies the activity/installation requesting the reservation); cancellation and standby codes (identifies the reason the passenger did not depart as scheduled); flight number; departure date and reporting time, and other administrative coding.

10 U.S.C. 8013, Secretary of the Air Force; DoD Regulation 4500.9E, Transportation and Traffic Management; Air Force Program Management Directive #5272(2)/38610F, Cargo Movement Operations System; and E.O. 9397 (SSN).

To establish a system that will provides the capability to effectively plan, document, and manage outbound and inbound cargo and to plan, schedule, and monitor the execution of transportation activities in support of deployment and reception of forces. The system will accumulate and aggregate shipment data, track the completion of transportation actions, prepare and print movement documentation, prepare and transmit advance shipment notification to all involved activities, and prepare and transmit system reports. As a management tool, the records will determine passenger movement trends and prepare aircraft manifests.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To other Federal agencies and offices to provide passenger manifest information.

To Global Air Transportation Execution System and Global Transportation Network to use the data for the purpose to manifest passengers on military and government civilian contracted aircrafts.

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual?s name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Transportation authorizations and orders are retained in office files for five years after the annual cutoff, and then destroyed. Other records in the system are retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, and then destroyed. These records are destroyed by one of the following means tearing into pieces, shredding, pulping, macerating, burning, or degaussing in the case of magnetic computer media.

Director, 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.

Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.

Individuals seeking to access records about themselves contained in this system should address requests to the 754th Electronic Systems Group, Headquarters, Air Force Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.

Written requests should contain individual’s name, Social Security Number (SSN), reservation identification code, and movement channel.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individuals, military transportation and personnel activities, or other agencies designated to arrange air passenger reservations.

None.

Deletion: The Global Air Transportation Execution System (GATES) is now covered under system of records notice F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008; 73 FR 66872); therefore the notice can be deleted.

Deletion: The records collected in this system notice have been incorporated into System of Record Notice (SORN) F036 AF PC C, Family Services Volunteer and Request for Early Return Records (June 11, 1997, 62 FR 31793). Because these records are accurately referenced in another system notice, system notice F024 AF DP A is duplicative and should be deleted.

At all Air Force bases having personal property responsibility. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Active duty and retired military personnel or their dependents, and civilian employees.

Applications for storage, travel orders, substantiating documents.

10 U.S.C. 133, Secretary of Defense: Powers and duties; delegation by.

Used by base level traffic management offices (AFO) and local commercial contractors in managing, controlling and payment of contractors for services rendered for storage services. Information used by TMO to maintain, identify lots, determine excess cost and perform payment actions for storage accounts. AFO will use information to process invoices for payment. Contractors will use data to verify and certify invoices for payment for services rendered against individual storage lots.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files, or computer and computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by personnel screening.

Files are retained for 6 months to 3 years, depending on type, and destroyed by tearing, shredding, pulping, macerating or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Base traffic management offices have individual record. Visitors must provide name, grade, Social Security Number and identification card.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from individuals, applications for storage of household goods, travel orders, and substantiating documents.

None.

Traffic Management Office or Air Force controlled Joint Personal Property Shipping Offices at Air Force Activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who shipped personal property through an Air Force controlled activity.

Application, orders, inventory, Government Bill of Lading, shipping documents, Certificates of Approval or Disapproval, Power of Attorney, carrier and/or contractor documentation, Inspection Report, and Counseling Checklist.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Traffic Management Officer uses these record to determine shipment eligibility and lawful entitlements, and as a basis for expenditure of public funds and contracts with commercial carriers.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are stored in locked cabinets or rooms and are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files for three years after annual cutoff; transferred to Regional Federal Records Center for indefinite retention.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Include individual’s name, service, Social Security Number, type of shipment, origin, destination, and the date of application. Any means of positive identification is acceptable.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Government Inspector’s Quality Control Report. Information also obtained from the individual.

None.

All Air Force Base Driver’s License Sections, Air Force Reserve units and Air National Guard activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force Active duty, Reserve, National Guard, civilians and nonappropriated funds employees who are required to operate a government motor vehicle on or off post.

Name, rank, date of birth, gender, eye color, hair color, height, weight, state issued driver’s license number and any restrictions listed on the driver’s license.

10 U.S.C. 8013, Secretary of the Air Force; DoD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles; Air Force Policy Directive 24-3, Management, Operations and Use of Transportation Vehicles; and Air Force Instruction 24-301, Transportation, Vehicle Operations.

To create and maintain records of motor vehicle operators and licenses. In addition, records are created and maintained on Air Force personnel required to drive government owned or leased vehicles exceeding 10,000 pounds gross vehicle weight and are used for emergency response and/or are equipped with four-wheel-drive. The data is used to create a printed vehicle operator identification card.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual’s name and/or driver’s license number.

Driver’s records are maintained only in electronic form. Access to records is limited to members responsible for adding new driver’s information to the database or updating existing records in the performance of their official duties. The On-line Vehicle Interactive Management System (OLVIMS) Licensing Module is only accessible through the Air Force Portal, Global Combat Support System (GCSS-AF). This system’s software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to prevent unauthorized access.

Retained in licensing database until discharge or separation of the individual. Upon request, a printed copy will be provided to the individual when discharged or separated.

AFLCMC/HIAR (OLVIMS Program Office) 200 E Moore Street, Suite 1016, Maxwell AFB, Gunter Annex, AL 36114-3004.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Requests should contain individual’s full name, date of birth and Social Security Number and notary public verified signature.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to AF A4LE, Pentagon, Washington, DC 20330-1040.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, medical institutions, police and investigating officers, motor vehicles bureaus, state or local governments, witnesses, and Department of Transportation.

None.

United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT, 508 Scott Drive, Scott AFB, IL 62225-5357.

Military and DoD civilian personal serving in overseas theaters.

Name, Social Security Number (SSN), rank and/or grade, Organization and/or unit, home address, war souvenir description, and overseas theater.

10 U.S.C. Part IV, Chapter 153, Sec. 2579; DoDD 5030.40, DoD Customs and Border Clearance Program; DoD 4500.9R Defense Transportation Regulation, Part V DoD Customs and Border Clearance Policies and Procedures; and E.O. 9397 (SSN).

To register and authorize an individual to retain a war souvenir and to return the item to the United States.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" set forth at the beginning of Department of Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper in file folders.

Name and Social Security Number (SSN).

Access to the records is limited to those who require the records in the performance of their official duties. Physical entry is restricted by the use of locks, guards, and administrative procedures.

Disposition pending approval of records disposition schedule by the National Records and Administration Agency.

United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT--Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain individual’s name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer’s Representative, and date requested war souvenir registration.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain individual’s name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer’s Representative, and date requested war souvenir registration.

From the individual.

None.

Deletion: These records are now covered under F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008, 73 FR 66872), therefore this notice can be deleted.

Installation Transportation Offices, Joint Personal Property Shipping Offices, Aerial and Surface Ports of Embarkation/Debarkation, and other Department of Defense organizations and elements world-wide responsible for manifesting and processing individuals and personal property being transported in the Defense Transportation System (DTS). Addresses may be obtained from the Commander, United States Transportation Command, Attn: TCJ4-P, 508 Scott Drive, Scott AFB, IL 62225-5357.

Any individuals authorized to travel in the DTS as well as individuals whose personal property is being transported in the DTS.

Individual's name, rank, unit identification code (UIC), Service affiliation, personal identifiers (such as Social Security Number (SSN), DoD ID Number, Employee Identification Number (EIN), military identification, passport number, blood type, driver’s license number, address, telephone number, e-mail address, emergency contact information) and other information relating to the movement of individuals and personal property in the DTS.

Public Law 100-562, Imported Vehicle Safety Compliance Act of 1988; 5 U.S.C. 5726, Storage Expenses, Household Goods and Personal Effects; 10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 19 U.S.C. 1498, Entry Under Regulations; 37 U.S.C. 476, Travel and Transportation Allowances, Dependents, Baggage and Household Effects; Federal Acquisition Regulation (FAR); Joint Federal Travel Regulation (JTR), Volumes I and II; DoD Directive 4500.9E, Transportation and Traffic Management; DoD Directive 5158.4, United States Transportation Command; DoD Instruction 4500.42, DoD Transportation Reservation and Ticketing Services; DoD Regulation 4140.1, DoD Materiel Management Regulation; DoD Regulation 4500.9, Defense Transportation Regulation; DoD Regulation 4515.13-R, Air Transportation Eligibility; and E.O. 9397 (SSN), as amended.

To schedule the movement of individuals, and the movement and storage of personal property being transported in the DTS; to manifest and screen individuals and personal property being transported; to verify eligibility for transportation for customs, immigration and transportation security purposes, as well as to manage and optimize DoD transportation resources; to identify and trace lost shipments; to submit claims for damaged or lost shipments; to facilitate payment of commercial transportation service providers; and to monitor effectiveness of traffic management functions.

To private sector commercial transportation service providers, who are under contract with the DoD for shipment/storage of personal property, to identify ownership, schedule pickup and delivery of personal property, to include privately owned vehicles, motorcycles, and house trailers/motor homes, Bill of Lading for services rendered, personal property counseling checklist.

To U.S. Customs and Border Protection Declaration for personal property shipments, re-weigh of personal property, shipment evaluation and inspection reports, receipt for unaccompanied baggage, mobile home inspection record, temporary commercial storage at Government expense, accessorial services-mobile home, report of contractor services, and claims for loss and damage.

To create manifests on individuals and personal property being transported in the DTS and to disclose information to other federal agencies in order to screen them for customs, immigration, and transportation security purposes, as well as to manage and optimize DoD transportation resources.

To the designated authorized carriers under DoD contract and DoD authorizing activity, emergency contact information in the event of an emergency.

To other Federal agencies in order to manage and optimize DoD transportation resources, and to provide customs, immigration, and transportation security screening.

To the Department of State to locate individuals in the DTS.

To General Service Administration and Defense Government Accounting Activities for processing government Bills of Lading.

The Department of Defense Blanket Routine Uses may apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's name, SSN or other identifying number such as a military identification, driver’s license, DoD ID Number or passport number; blood type, address, e-mail address, telephone number, or emergency contact information.

Records are maintained in a secured environment accessible to authorized personnel having an official need-to-know. Automated segments are further protected by secure log-in, passwords, and Common Access Card.

Delete when the agency determines that they are no longer needed for administrative, legal, audit, or other operational purposes.

Individuals seeking access to information about themselves contained in this system should address written inquiries to Commander, United States Transportation Command, Attn: TCJ4-P, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain full name, SSN, current address and telephone number, and any information which will assist in locating the records requested (e.g. type of shipment, origin, destination, date of application).

Commander, United States Transportation Command, Attn: TCJ4-P, 508 Scott Drive, Scott AFB, IL 62225-5357.

Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to Commander, United States Transportation Command, Attn: TCJ4-P, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain full name, SSN, current address and telephone number, and any information which will assist in locating the records requested (e.g. type of shipment, origin, destination, date of application).

The USTRANSCOM rules for accessing records and for contesting and appealing initial agency determinations may be obtained from the system manager.

From the individual completing application for entry into the Defense Transportation System and from the private sector transportation service provider.

None.

Deletion: This records collection for this system is already covered by F031 AF SF B, Security Forces Management Information System (SFMIS) published on October 14, 2003, 68 FR 59168. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.

Department of the Air Force, Joint Strike Fighter (JSF) Integrated Test Force, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93524-6035.

Department of the Air Force, Airborne Laser (ABL) Integrated Test Force, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.

Military and civilian personnel, foreign nationals and contractors.

Information includes name; Social Security Number (SSN); date/state/country of birth; passport number; citizenship information; roster identification number; physical characteristics; home address; phone number; and e-mail address; emergency contact information; training records; equipment accountability records; documentation pertaining to requesting, granting, and terminating access to secure facilities and various special access programs; foreign travel, and badge numbers.

10 U.S.C. 8013, Secretary of the Air Force; DoD 5200.2-R, DoD Personnel Security Program; AFI 33-129, Web Management and Internet Use; AFI 33-202, Network and Computer Security and E.O. 9397 (SSN).

Automates the administrative/management activities associated with the day-to-day operations of an organization. These include but are not limited to: administering/managing required training, unit calendars, information sharing, personnel listings/rosters, facility work requests and security functions. Information may be used by management for system efficiency, workload calculation, or reporting purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name and Social Security Number (SSN), roster identification number and/or passport number.

Servers are housed in a secure facility at Edwards Air Force Base, California. Information is restricted to supervisors and reviewing officials with the appropriate profiles or roles and by persons responsible for servicing the record system in performance of their official duties. Information is not shared with other organizations. Administrative account access is restricted by an administration account Common Access Card (CAC) which is over and above the individual CAC. Access is limited to Joint Strike Fighter and Airborne Laser personnel.

Data stored digitally within the system is retained until reassignment, separation, or access is no longer required. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. System manager(s) and address:

Department of the Air Force, Joint Strike Force Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

Airborne Laser Program Manager, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number and a complete mailing address.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number, and a complete mailing address.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the systems manager.

Information is obtained from individual, individual’s supervisor, automated system interfaces, security personnel, or from other source documents.

None.

Barnes Air National Guard Base, 104th Security Forces Squadron Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.

MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.

Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.

Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

Active Duty, National Guard, and Reserve Personnel; government employees, contractors, retirees, dependents, visitors, and foreign personnel assigned to military installations.

Badge and vehicle control records that at a minimum include; name, Social Security Number (SSN), Electronic Data Interchange Personal Identifier (EDIPI), home address, telephone number, citizenship, grade or rank, date of birth, place of birth, gender, employment information, military address, license plate number, drivers license number, vehicle make, model, year, color, drivers identification credential barcode data, individual photos, and suspension, revocation, and debarment status.

10 U.S.C. 8013, Secretary of the Air Force, Powers and Duties; Department of Defense 5200.08-R Physical Security Program; Department of Defense Air Force Instruction (AFI) 31-203, Security Forces Management Information System (SFMIS); and Directive Type Memorandum 09-012, Interim Policy Guidance for DoD Physical Access Control; and E.O. 9397 (SSN), as amended.

The Automated Installation Entry Control System (AIECS) is a law enforcement tool designed to be installed at military installation vehicle entry gates. The system scans information off of DoD issued credentials and system-produced visitor passes presented to a lane-side barcode scanner in order to enhance security and vehicle throughput. To support the physical security and access control programs; to record personal data and vehicle information; to provide a record of security/access badges issued; to restrict entry to installations and activities; to ensure positive identification of personnel authorized access to restricted areas; to maintain accountability for issuance and disposition of security/access badges and for producing installation management reports.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Data is retrieved by querying a drivers name, Social Security Number (SSN), Electronic Data Interchange Personal Identifier (EDIPI), or driver’s identification credential barcode.

Records are accessed by persons responsible for servicing the system in performance of their official duties. Individuals are properly screened and cleared for need-to-know. Records are stored in locked cabinets, locked rooms, or buildings with controlled entry. Computer records are controlled by computer system software.

Registers or logs used to record names of outside contractors, service personnel, visitors, employees admitted to areas, and reports on automobiles and passengers.

For areas under maximum security: Destroy 5 years after final entry or 5 years after date of document, as appropriate.

For other areas: Destroy 2 years after final entry or 2 years after date of document, as appropriate.

AIECS Program Manager, 642d ELSS, 642d Electronic Systems Squadron, 45 Arnold St., Bldg. 1600, Hanscom AFB, MA 01731-1600.

Individuals seeking to determine whether information about themselves is contained in this system of records should address inquiries to their local Base Security Forces office listed below.

Requests must contain full name, Social Security Number (SSN), and current mailing address.

Barnes Air National Guard Base, 104th Security Forces Squadron Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.

MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.

Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.

Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

Individuals seeking to access to information about themselves contained in this system of records should address written inquiries to their local Base Security Forces office listed below.

Requests must contain full name, Social Security Number (SSN), and current mailing address.

Barnes Air National Guard Base, 104th Security Forces Squadron, Attn: AIECS POC, 175 Falcon Drive, Building 31, Barnes ANGB, Westfield, MA 01085-1482.

MacDill Air Force Base, 6th Security Forces Squadron, Attn: AIECS POC, 2505 SOCOM Memorial Hwy., Building 203, MacDill AFB, FL 33621-1011.

Test Site C-3, Eglin Air Force Base, 46th Range Support Squadron (RANSS), Attn: AIECS POC, 308 West D Avenue, Suite 203, Eglin AFB, FL 32542-5418.

Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; Code of Federal Regulations part 806b; or may be obtained from the system manager.

Information obtained from individuals and from Defense Enrollment Eligibility Reporting System (DEERS) and Security Forces Management Information System (SFMIS).

None.

Defense Information Systems Agency (DISA) Mega Center, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

Individuals involved in incidents and accidents occurring on Air Force (AF) installations, or reportable incidents occurring off base. Including all Active Duty Military personnel, Reserve and Guard; Department of Defense (DoD) civilians and contractors. Retirees, who may be victims, witnesses, complainants, offenders, suspects, drivers; individuals who have had tickets issued on base, or had their license suspended or revoked; individuals barred from the installation; and persons possessing a licensed firearm are part of the system.

Additionally, the system includes visitors to the installation, individuals requiring access to controlled and/or restricted areas, civilians applying for Federal employment, and individuals who have weapons training and qualifications, or store firearms in an approved government facility.

Name; Social Security Number (SSN); date of birth; place of birth; home address and phone number; alias; race; ethnicity; sex; marital status; identifying marks, such as tattoos and scars; height, weight, eye, and hair color.

The date, location, nature and details of the incident or offense that include if alcohol, drugs and/or weapons were involved; driver’s license information; tickets issued; vehicle information; suspension, revocation or debarment records. Information in the system includes if there is a bias against any particular group involved; if offense involved sexual harassment; actions taken by military commanders that include administrative and/or non-judicial measures, including sanctions imposed. Referral actions, court-martial results and punishments imposed. Confinement information, that consists of location of correctional facility, gang/cult affiliation if applicable; and release, parole, clemency eligibility dates.

Additionally, this system includes information on individuals Permanent Change of Station (PCS), rank, duty status and date, assignment state and country, base, current unit of assignment, office symbol and duty phone. Information is also collected on the Primary Air Force Specialty Code (PAFSC), Duty Air Force Specialty Code (DAFSC), Control Air Force Specialty Code (CAFSC), Army Post Office (APO) Address, date eligible to return from overseas (DEROS) data, gaining base and organization, date entered country, history, personally owned weapons, the individual’s weapons training status and information, fingerprint images and demographic data, and accident reporting.

10 U.S.C. 8013, Secretary of the Air Force; 18 U.S.C. 922 note, Unlawful Acts note referring to the Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Judiciary and Judicial Procedures, note referring to the Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Crime Victims Fund; and Amendment to Lautenberg, 18 U.S.C. 922(d)(9) Unlawful Acts; DoD Directive 7730.47, Defense Incident-Based Reporting System (DIBRS); Air Force Instruction 31-203, Security Forces Management Information System; and E.O. 9397 (SSN), as amended.

Serves as a repository of criminal and specified other non-criminal incidents used to satisfy statutory and regulatory reporting requirements, specifically crime statistics required by the Department of Justice (DoJ) under the Uniform Federal Crime Reporting Act; provides personal information required by the DoJ under the Brady Handgun Violence Prevention Act; and statistical information required by DoD under the Victim’s Rights and Restitution Act.

The system is the primary host of all United States Air Force (USAF) vehicle and private weapon registration, visitor pass and restricted area authorization tracking. Other operations include capabilities to track combat arms training and qualifications, that include the last qualified date, score, and next due date by individual weapon and course of fire. Weapon maintenance, inventory control and tracking, modification, inspection, and weapon firing are recorded in the combat arms function, and munitions expenditure.

Tracks the scheduling of range and equipment usage, inspection and maintenance. Certification records for other agencies that utilize the range are maintained in this system. Most recently, it provides a direct interface with the National Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS) as hosted by the Federal Bureau of Investigations (FBI) via the Criminal Justice Information System (CJIS).

The system hosts Federal Application User Fee (FAUF) transactions for civilians applying for federal employment. FAUF is a format required for any branches of the U.S. military in connection with individual’s enlisting, Officer Candidate School, federal agencies in connection with employment, security updates, or contract personnel. This module includes an Office of Personnel Management (OPM) FAUF transaction used to transmit FAUF transactions to the Air Force Office of Personnel & Management. Additionally, the system tracks accident reporting, providing user input and tracking for traffic accidents.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Justice for criminal reporting purposes and as required by the Brady Handgun Violence Prevention Act.

To courts and State, local, and foreign law enforcement agencies for valid judicial proceedings.

To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims Rights and Restitution Act of 1990.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Records may be stored on paper and/or electronic storage media.

Records are retrieved by name or Social Security Number (SSN).

Records are accessed by individuals responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Administrators ensure members requiring access sign and acknowledge systems rules of behavior document that outlines security responsibilities before access is granted.

Records relating to Criminal Class A and military offense records of more than 1 year or death are destroyed 5 years from entry into database or term of confinement whichever is later. Criminal Class B and military offense records are destroyed 3 years after entry into database or term of confinement, whichever is later. Refer to State Criminal Code for definition of Class A and Class B offenses.

Military offense records, other than Article 15, Non-Judicial Punishment, are destroyed 3 years after entry into database. Article 15 records are destroyed 6 months after entry into database; and records on acquittals, set aside actions and unfounded allegations are immediately destroyed after action is completed.

Private vehicle registrations, financial responsibility and ownership records are destroyed after departure of registrant on Permanent Change of Station (PCS), termination of individual vehicle registration, or re-registration of vehicles. Military registration and certificate of title of motor vehicle records are destroyed 1 year after termination of registration, sale, transfer of ownership, shipment of vehicle to the United States or other country, unless retention is required by joint service and/or host country agreement or arrangement.

Identification credentials, records for identifying personnel permitted to enter Air Force Installations, and restricted area badges are destroyed immediately if not to be reissued. Loss, theft or destruction of identification credentials/passes are destroyed after 1 year. Records pertaining to barred personnel are destroyed 3 years after removal from the barred list. Security police activities reports, traffic reports, tickets or violation notices at Head Quarters Air Force Security Forces Center (HQ AFSFC) are destroyed after 2 years.

Records pertaining to complaints, incident investigation, and pick up/restriction orders are destroyed after 3 years. Entry control files are destroyed 2 years after final entry or after date of document, as appropriate. Physical security check records, security container check record, firearm/ammunition inventory records, field interviews are destroyed after 3 months. USAF employee firearm authorization and related records are destroyed 2 years after expiration or revocation. Criminal Justice Computer Terminal System (CJCTS) records at Security Forces are destroyed after 3 years, or when all entries on the form are deleted from the National Crime Information Center (NCIC) computer, whichever is later.

Audit trails are archived weekly and retained in a production storage area and are destroyed after 1 year. All records are destroyed automatically by being deleted from the system after the destruction date.

Individuals seeking to determine whether information about themselves is contained in the system should address written requests to their servicing Security Forces Administrative Reports Section (SFAR) or the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.

Individuals requesting entry onto an installation must refer to local installation Base Entry Procedures for access to the installation. At a minimum, individuals must identify themselves by full name, rank, home address, Social Security Number (SSN) and present a military ID, valid driver’s license, or some other form of identification, whether you are submitting the request in writing or appearing in person.

Individuals seeking access to information about themselves contained in this system should address written requests to their servicing Security Forces Administrative Reports Section (SFAR) or the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.

Individuals requesting entry onto an installation must refer to local installation Base Entry Procedures for access to the installation. At a minimum, individuals must identify themselves by full name, rank, home address, Social Security Number (SSN) and present a military ID, valid driver’s license, or some other form of identification, whether you are submitting the request in writing or appearing in person.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals; Department of Defense (DoD) and civilian law enforcement authorities, Air Force security personnel, court-martials, correctional institutions and facilities personnel, and Air Force Office of Personnel & Management.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency, which performs as its principle function any activity pertaining to the enforcement of criminal laws.

An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Kept by the Chief of Security Forces at the installation where an individual becomes involved in an incident or complaint and by the Chief of Security Forces at the installation where an individual is assigned if the incident occurs at a different location.

Information copies of a report are kept at the individual’s organization and other organizations which have an interest in a particular incident. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Persons who become involved in complaints or incidents on Air Force installations or Air Force active duty personnel who become involved in incidents regardless of the location.

Includes the incident or complaint report, statements by the subject or witness which includes their name, Social Security Number (SSN), status/grade, date and place of birth, local and permanent address, home phone, and their sponsor’s name and Social Security Number (SSN); information on seized or acquired property, if applicable, copies of forms referring cases to other agencies for final disposition, and other forms or reports required to complete basic report. Also includes an individual incident reference record.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Used to record information on individual involvement in incidents or criminal activity. Reports are used to provide information to the appropriate individual within an organization who ensures corrective action is taken.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets. Records are stored in locked cabinets or rooms.

Individual incident records are retained by the office of the Chief of Security Forces and destroyed three years after close of year in which last entry was made. Information copies at other activities are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

When requesting information in writing, individual should include full name, Social Security Number (SSN), military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid driver’s license, or other appropriate proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

When requesting information in writing, individual should include full name, Social Security Number (SSN), military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid driver’s license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, witnesses and from persons registering complaints or who become victims of a crime.

None.

Air Force installations.

Active duty military personnel and civilian employees, Air Force Reserve personnel, dependents of military personnel, and civilians not affiliated with DoD.

Field interview card which contains name, address, telephone number, physical description, age, date of birth, description of clothing worn, if an automobile is involved, the make, year, decal number license and style and color.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Purpose of system is to obtain and record information on the presence of individuals in a given location at specific time and date.

Information is used by the Chief of Security Police and Security Police investigators at base level as an investigative tool in the identification of crime suspects and witnesses.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, and locked cabinets or rooms and are controlled by personnel screening.

Retained in office files for three months after monthly cut-off, and then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at base concerned.

Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the base concerned.

Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver’s license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Source of information is individual interviewed, witnesses and interviewing security policemen.

None.

Chief of Security Forces at the installation where an individual is barred entry. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons prohibited from entering U.S. military installations for cause.

Copies of the letter(s) to the individuals barring them from entry to a particular installation.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Record provides a list of personnel who have been barred from entry to the installation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders/cabinets and/or electronic storage media.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and protected by guards.

Retained for three years after removal from barred list; then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver’s license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver’s license or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers.

None.

Chief of Security Forces at those installations where the order was issued. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Any Air Force member whose actions result in the unit commander issuing a pickup or restriction order. Some examples of actions that warrant an order being issued include Absent without Leave (AWOL), suspicion of an offense, etc.

The record provides a complete physical description of the individual as well as his name, rank, Social Security Number, organization and date of birth. It also includes the reason for the order being issued.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

The purpose of the record is to document the identity of a member of the Armed Forces whose actions justify the picking up or restriction of the member by his unit commander. The record is used as a notification bulletin for the pickup or restriction by Security Forces until disposition is made by the member’s unit commander.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Records from this system of records may be provided to other law enforcement agencies to assist in pickup of individuals.

Storage:

Maintained in file folders/cabinets and/or Electronic storage media.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and protected by guards.

Record is retained until member is picked up or until the order is canceled by the issuing authority, at which time all copies are destroyed by tearing into pieces, shredding, pulping or burning.

Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member’s unit commander at that installation.

Written inquiries or visitors requesting information must provide proof of identity (e.g., identification card, or driver’s license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member’s unit commander at that installation.

Written inquiries or visitors requesting information must provide proof of identity (e.g., identification card, or driver’s license).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, from witnesses and from source documents such as reports.

None.

Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664, and elements; the Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662.

Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Records may also be at Headquarters, United States Air Force, Chief of Security Police, 1340 Air Force Pentagon, Washington, DC 20330-1340, and at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001.

Individuals placed in confinement at an installation or federal prison as the result of military criminal conviction. Individuals placed in confinement or rehabilitation and assigned to Headquarters, Air Force Security Police Agency (AFSPA) or any element of operating location.

Prisoner personnel records consisting of confinement orders, release orders, personal history records, medical examiners report, request and receipt for health and comfort supplies, recommendations for disciplinary action, inspection records, prisoner classification summaries and records pertaining to any clemency/parole actions.

Corrections officers records including personal deposit fund records and related documents, disciplinary books, correction facility blotters and visitor registers; requests for interview and evaluation reports; prisoner records consisting of daily strength records and reports of escaped and returned from escaped prisoners.

Psychological or rehabilitation test records.

Clemency and Parole Board decisional documents and related records reflecting the action of the Board, the Board’s recommendations to the Secretary and the rationale for actions taken or proposed.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by, as implemented by Air Force Instruction 31-205, Operation and Administration of Air Force Confinement and Correction Programs and Facilities, and E.O. 9397 (SSN).

To maintain a life file on the individual as a prisoner on an Air Force installation, or as an Air Force prisoner serving a sentence in a federal prison.

The records are used to establish background for either disciplinary or good conduct action as well as general administration uses of the records concerning health and welfare of the individual, as well as clemency and parole actions.

Historical records in microfilm are used as a research data base.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information may also be disclosed Federal, state, and local law enforcement and investigation agencies for investigation and possible criminal prosecution, civil court actions or regulatory orders, confinement/correctional agencies for use in the administration of correctional programs, including custody classification, employment, training and educational assignments, treatment programs, clemency, restoration to duty or parole actions, verification of offender’s criminal records, employment records, and social histories.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in notebooks/binders, in card files, on computer and computer output products, and as photographs.

Retrieved by any or a combination of name, Social Security Number and fingerprint classification, or by date of board hearing.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and controlled by visitor registers.

Depending on the type of record within the system, it is either destroyed after release of the prisoner, maintained for one year after the release of the individual, or retained in the files at the facility in which the individual was confined for three months, after which time the record is forwarded to Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Within two years after receipt, records are sent to the National Personnel Records Center, Military Personnel Records, St. Louis, MO.

Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662. Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Financial and medical institutions, police and investigative officers, state or local government, witnesses or source documents.

Installation level confinement facilities, courts-martial, and court-martial reviews, and submissions received directly from, or in behalf of the prisoner.

Portions of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Chief of Security Police at those installations where the pass was issued to the individual, as well as the unit commander at the members final destination. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

This form is issued to any enlisted member of the Armed Forces when delays might result in failure to report to proper station within the time limit specified in orders or pass; or when a pass has expired or the individual does not have a pass or leave orders or leave orders.

A written pass provided to the member to enable him or her to travel legally without any restriction; contains name, rank, Social Security Number of member and unit.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Purpose of the record is to document the travel of a member who is without a regular pass or orders are not available.

Use of the record by Security Police to notify the member’s commander that he or she is travelling to a specific destination; may be used for follow-up on individuals travelling without regular passes or leave orders if the member does not arrive at the final destination within specified time limit. The original copy is given to the individual, the second copy is forwarded to the individual’s unit commander, and the third copy is maintained at the issuing Chief of Security Police’s office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, visible file binders/cabinets and in card files.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

The original and duplicate copies are retained for 90 days after date of issue and then destroyed by tearing into pieces, shredding, macerating, pulping, or burning. The member’s copy is destroyed when the member reports to final destination.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. The Chief of Security at the issuing installation or the unit commander at the member’s final destination.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member’s final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member’s final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, witnesses and source documents such as reports.

None.

Chief of Security Police at the installation where an individual registers personal property. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who register firearms, pets, certain types of personal property, bicycles, etc.

Registration forms for each particular item registered with the Security Police activity.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to record information on make, model, type, kind, etc., of property. Information is used to identify lost or stolen property and to insure proper control of privately owned firearms maintained on an Air Force installation. The firearm registration form is also used to maintain accountability (logging weapons in/out) of privately owned firearms stored in government firearm storage facilities.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and locked cabinets or rooms.

Records are kept in the Office of the Chief of Security Police for one year after departure of owner and then destroyed by tearing into pieces.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual.

None.

Chief of Security Police at an installation where a crime or serious incident occurred or where an Air Force member, employee or dependents became involved in a crime or serious incident regardless of location. Reports are forwarded through the different levels of command to the appropriate Major Command Headquarters. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who become involved in crimes or serious incidents on Air Force installations or Air Force personnel and dependents who become involved in these incidents regardless of the location.

Information on the particular incident, and identification of persons involved to include information on final disposition of the crime or incident.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and Chapter 47 - Uniform Code of Military Justice.

Used to report crimes or incidents which may evoke command or congressional interest or may result in unfavorable publicity to the Air Force. Also used to develop statistics, rates, and trends of certain crimes which occur on Air Force installations. May be used to evaluate command discipline rates, personnel quality control, and to monitor various drug and alcohol abuse programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms.

Retained in office files for one year after annual cut-off, transferred to staging area for two additional years, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Major Command Chief of Security Police and Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver’s license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver’s license or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions. Information obtained from police and investigating officers. Information obtained from the public media. Information obtained from a state or local government. Information obtained from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

Chief of Security Police at the installation where an individual registers or frequently operates a vehicle. Information copies of some portions of this system may be kept at an individual’s assigned unit. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who frequently drive or register vehicles on an Air Force installation.

Vehicle registration records, driver records, letters of suspension or revocation as applicable, and forms or letters which are necessary in the vehicle administration program for driver improvement actions.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

Used to record an individual’s statement of understanding on financial responsibilities with regard to operation of a vehicle on an Air Force installation. Driver records are maintained to record information about motor vehicle accidents and moving traffic violations that are used to provide for traffic point assessment, suspension, or revocation, or other driver improvement actions affecting driving privileges on Air Force installations.

Note:

In the State of Alaska, the system is also used to ensure that individuals comply with state law pertaining to the Alaskan Emission Inspection Program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system of records may be disclosed to state or local law enforcement agencies or to motor vehicle bureaus.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Private vehicle registration documentation is destroyed after departure of the registrant to a new duty station, upon termination of an individual vehicle registration, or at the end of the particular registration period. Driver records on employees are transferred to gaining installations when an individual is reassigned or transferred. These are destroyed on permanent separation from active service, termination of employment, or upon deletion of all entries. Destruction of these forms is done by tearing into pieces, shredding, pulping, macerating, or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers and from the bureau of motor vehicles.

None.

Chief of Security Police at the installation where an individual becomes involved in a traffic violation or accident. Information copies of traffic accident reports are kept at the Ground Safety, Staff Judge Advocate, and Transportation offices (when a government vehicle is involved). Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who become involved in traffic violations or accidents on an Air Force installation.

Traffic accident investigation report, statement of witnesses, alcohol influence reports, and reports of traffic violations to include notices or summons.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and DODI 1000.19, Mishap Investigation, Reporting and Recordkeeping; DODI 6055.4, Department of Defense Traffic Safety Program and AFRs 125-3, Security Police Handbook and 125-14, Motor Vehicle Traffic Supervision.

Used to record information on traffic accidents and violations. Reports are forwarded to the appropriate individual within an organization who insures corrective action is taken, or to U.S. Magistrate as applicable.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system of records may be disclosed to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or statistical use.

Additionally, accident reports may be provided to private attorneys, representatives of insurance companies and private citizens.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computers and computer output products, magnetic media and printouts.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Retain in the office of record. Destroy after two years by tearing into pieces, shredding, pulping, macerating, or burning. DD Form 1805, Violation Notice, will be destroyed according to instructions of the U.S. District Court.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police for information.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers and from witnesses.

None.

Offices of installation Chiefs of Security Police where individual is assigned or employed or at headquarters of Combatant Commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices. Also at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001.

Air Force active duty military and civilian personnel, Air Force Reserve and Air National Guard personnel, Air Force Academy cadets, American Red Cross Personnel, Exchange Officers, and Foreign Nationals. Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of Combatant Commands for which Air Force is Executive Agent.

System includes documentation pertaining to requesting, granting, and terminating access to classified information, including various special access programs; dates of briefings, debriefings; restricted area badge numbers; access to specific restricted areas; personnel security information and security clearance.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397 (SSN).

Records are used to record level of security clearance and level of access to classified information that has been authorized. Information is used by commanders, supervisors, and security managers to insure that individuals who receive classified information have been properly investigated, cleared, have a definite need-to-know, and have been properly debriefed. Records are also used to verify authorization for access to specific restricted areas.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets or card files. Also maintained in computers, computer output products or a combination of all.

Retrieved by Name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, safes or vaults, or in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. (Exception: Records on non-immigrant aliens are retained for two years after termination of access or employment, then destroyed, as above). Security Termination Statements are retired one year after termination of service or employment to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001. Records indicating that access to classified information has been withdrawn for cause are forwarded to installation Chief of Security Police for disposition.

Chief of Security Police, Headquarters United States Air Force. Commanders of organization units and the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions, from police and investigating officers, or from source documents such as reports and from the individual or individual’s supervisor.

None.

Commanders or Chiefs of Security Police at Air Force installations or units.

Air Force military and civilian personnel including Air Force Reserves and Air National Guard; Air Force Academy and Air Force ROTC Cadets; Air Force Contractor personnel requiring unescorted entry, Non-appropriated Fund Instrumentality personnel in sensitive positions at Air Force installations.

Investigative report, some of which are exempt under the Privacy Act of 1974, incident reports, police and law enforcement reports and records, reports of audit, medical evaluation records and reports, personnel record data or reports, disciplinary or administrative action data, records and reports, correspondence among local Air Force officials and between officials and other Air Force agencies or higher headquarters and/or the Air Force Security Clearance Office.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Files are temporary records used to collect and record data and documentation of actions taken on cases where the individual’s security clearance status may be affected. Portions of the records may be referred to investigative agencies for further inquiry; to personnel officials for administrative action to legal personnel for disciplinary or judicial actions; to medical personnel for evaluation, testing or treatment; to commanders for denial or suspension of access to classified information or restricted areas; to other local Air Force officials for review, recommendation, advice, or assistance for resolution of the case file.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name and by Social Security Number.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know, and by commanders of medical centers and hospitals. Records are stored in security file containers/cabinets, safes or vaults, protected by guards and controlled by personnel screening.

Records are temporary and are either sent to the Air Force Security Clearance Office for conversion to Special Security Case Files or are destroyed locally upon favorable determination by tearing into pieces, shredding, pulping or burning.

Chief of Security Police, Headquarters Air Force Office of Security Police, Kirtland, Air Force Base, New Mexico 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police or the Commander at the installation of current employment or assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Written requests must be notarized and must provide the full name, Social Security Number, military or civilian grade or status. Personal visits require positive identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police or Commander of the installation. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from investigative reports; incident reports; police, law enforcement and audit reports and records; financial institutions; employers; local government agencies; legal and judicial reports and records; individuals; witnesses, commanders and local officials.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

Chief of Security Police at the installation where an individual is issued identification or entry authority credentials. Information copies of certain application forms for entry into certain restricted areas are also kept at an individual’s duty assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Persons who are issued identification credential for normal identity purposes or for entry into controlled or restricted areas.

Documentation used to request identification or entry credential, information reports on the loss, theft, or destruction of these credentials, certain types of entry authority lists, and various accountability records.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the security police for issuing ID cards and these restricted or controlled area badges which authorize entry into certain areas. Some organizations may routinely keep copies of the above documentation in order to maintain control over persons authorized entry into certain areas. Accountability documents are used to insure proper control over the various forms utilized in these functions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms. Records are controlled by computer system software.

Accountability records are destroyed two years after issue of the last card or the last entry on a log, etc. Statements, certificates, and related correspondence reporting the loss, theft, or destruction of identification or entry credentials are destroyed one year after reported loss. Destruction of these items is by tearing into pieces.

Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117 or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, DC 20032-7040.

Air Force civilian employees and applicants; Air Force military members and prospective members, including Air Force Reserve and Air National Guard; Air Force contractor employees requiring unescorted access; Air Force Academy and Reserve Officer Training Corp Cadets and applicants; overseas educators involved in the education and orientation of military personnel; Non-appropriated Fund Instrumentality; personnel and applicants for sensitive positions; personnel requiring Department of Defense building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Security Information Files initiated by commanders. Included as well are Contractors, Military and Civilian employees of Special Access Programs, and AFCAF civilian and contractor employees.

Records documenting the personnel security adjudicative and management process, to include individual’s Social Security Number; name; date of birth; type of Air Force affiliation; employing activity; status of current adjudicative action; records managing Freedom of Information Act and Privacy Act requests; and Congressional inquiries.

10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7531-7533; E.O. 10450, Security Requirements for Government Employment; DoD 5200.2-R, Department of Defense Personnel Security Program; and E.O. 9397 (SSN).

Central Adjudication Security Personnel Repository (CASPR) records will be used as a management tool and to compile statistical data to measure the effectiveness of the adjudicative program and procedures for the Department of Air Force.

In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b), the Privacy Act of 1974, these records or information contained therein may specifically be may be disclosed outside of DoD as follows to:

The DoD"Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of system of records notices also apply to this system.

Storage:

Records contained in the system are stored on electronic media (such as CD-ROM disks, optical digital data disks, computers, and computer output products).

Individual name, Social Security Number (SSN) and Case Number as assigned.

Electronically and optically stored records are maintained in"fail safe" system software with password-protected access. Only authorized personnel with a valid need-to-know are allowed to access. Additionally, users are subject to limitation within the system, based on their specific functions.

Automated data is stored actively during the adjudicative process. When either (1) the case has been closed or (2) the subject’s affiliation with the Air Force ends, the records will be archived. Destruction of automated records is by erasure and/or degaussing.

Director, Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

The Air Force rules for accessing records, and for contesting contents or appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information contained in this system is derived from investigative agencies, personnel and medical records, correspondences from offices and organization of assignment, Commanders, and Air Force Staff Offices; and records maintained by adjudicator personnel.

None.

Air Force OPA-MB, 1221 South Fern Street, Room D159, Arlington, VA 22202.

All persons outside the Executive Branch of the United States Government who request access to classified information for historical research purposes.

Basic biographical data on the requestor, letters of requests, letters granting access or denial and statement signed by the requestor explaining the conditions governing access.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to determine the trustworthiness of individuals for whom access is requested, authorize or deny access based on this determination and prescribe locations, schedules and circumstances in which research may be conducted. Biographical data is disseminated to the Defense Investigative Service, the Department of Justice, the Air Force Office of Special Investigations and the Air Force Security Clearance Office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly cleared for need-to-know. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Written requests should be notarized. Personal visits require positive identification such as Military ID card, drivers license, Social Security Number, date of birth, etc.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, police and investigating officers, and the Department of Justice.

None.

Headquarters, United States Air Force Presidential Flight Support, 1670 Air Force Pentagon, Room 4C887, Washington D.C. 20330-1670.

Active duty Air Force personnel, Air Force Reserve and Air National Guard military personnel.

Individual’s name, date of birth, work/home/cell phone numbers, work/home addresses, Social Security Number (SSN), passport number/dates, security clearance status, training requirement status, and Spouse’s name.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, the Air Staff: general duties; and EO 9397 (SSN).

The system contains records used to schedule and execute worldwide travel for Air Force Presidential Advance Agents.

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records are in file folders and electronic storage media.

Files are retrieved by individual’s name.

Records are accessed by persons responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain records until they are obsolete. Records are destroyed by burning. Computer records are destroyed by erasing, deleting or overwriting.

Department of the Air Force, 1777 N Kent St (RPN), Suite 3200, Rosslyn, VA 22209-2110.

Individuals seeking to determine whether data about themselves are contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.

Requests should contain individual’s name and dates they were an Advance Agent.

Individuals seeking to determine whether information about them is contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.

Requests should contain individual’s name and dates they were an Advance Agent

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is received from the individual and personnel records.

None.

Personnel Security Division, Directorate of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Air Force personnel, civil service employees, consultants, and contractor personnel with current access to SCI or who have had such access within past fifteen years except Air Force personnel assigned to Central Intelligence Agency, Office of the Secretary of Defense/Defense Agencies, Office of the Joint Chiefs of Staff, and the National Security Agency.

Statements of Personnel History and allied papers prepared or submitted by individuals; statements by commanders, supervisors, medical, legal, and security officials, and related correspondence; Access Adjudication Records; Indoctrination Oaths; Termination Oaths; routine records/correspondence pertaining to access status or changes in status.

E.O. 10450; as implemented by Air Force Regulation 205-32, USAF Personnel Security Program, and USAFINTEL 201-1; and E.O. 9397 (SSN).

To recommend/determine eligibility for access to SCI. Used to verify an individual’s status with respect to SCI access or eligibility for such access.

To answer official inquiries involving an individual’s eligibility/noneligibility for access to SCI.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Only the `fact of’ an individual’s eligibility/noneligibility for SCI access is furnished to other authorized government agencies/activities and only upon request.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on microfiche.

Retrieved by name, Social Security Number, and grade or rank.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Active records maintained as long as an individual is authorized access to SCI. Upon termination of access record is placed in inactive status where it is retained for fifteen years and then destroyed unless sooner returned to active status. Destruction is by burning or shredding.

Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Personnel Background Investigations conducted by Defense Investigative Service and/or Air Force Office of Special Investigations; statement of commanders, supervisors and medical, legal and security officials; records of adjudication processes.

Portions of this system of records may be exempt from certain provisions of 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington, DC 20330-1330. Decentralized segments at the Washington National Records Center, Washington, DC 20409.

Air Force civilian employees and applicants, and Air Force military members and prospective members, including Air Force Reserve and Air National Guard, Air Force contractor employees requiring unescorted access, Air Force Academy and ROTC Cadets and applicants, overseas educators involved in the education and orientation of military personnel, Non-appropriated Fund Instrumentality personnel and applicants for sensitive positions, personnel requiring DOD building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Special Security Files initiated by commanders.

Files may include (1) requests for clearance, investigation, or waiver of investigative requirements, (2) determinations of eligibility for assignment to sensitive or nonsensitive positions, (3) medical records checks and evaluations, (4) personnel records information, (5) personnel security questionnaires, (6) correspondence between the Air Force Security Clearance individual, the individual, office of assignment, commanders, medical facilities and installations, personnel offices, investigative agencies, Air Staff offices, or offices of the Secretary of the Air Force, (7) clearance records, and (8) summaries, evaluations, recommendations and records of adjudication.

5 U.S.C. 7531, Definitions; 7532, Suspension and removal; 7533, Effect on other statutes; 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; E.O. 10450, Security requirements for government employment; implemented by Department of Defense Regulation 5200-2R, DOD Personnel Security Program.

Files are established to evaluate the security acceptability of Air Force military and civilian and contractor personnel, applicants, enlistees and nominees for appointment, assignment or retention in sensitive positions with access to classified defense information or to restricted areas and locations in the interest of national security.

Files are used to record clearance adjudicative actions, eligibility determinations and investigative data.

Investigative case file information may be reviewed by Air Force installation commanders, supervisors, personnel officers, medical, security, and investigative personnel, personnel of Air Staff offices and offices of the Secretary of the Air Force.

Case files and cards are also used to answer inquiries from other Air Force offices and agencies, and from investigative, security and personnel representatives of other Federal agencies concerning the clearance status of individuals.

Case records are maintained to prepare statistical accounting and to measure the effectiveness of the adjudicative programs and procedures.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records and microfiche maintained in file folders, card files, visible file binders/cabinets and notebooks/binders.

Retrieved alphabetically by name.

Records are stored in vaults, safes and security file containers/cabinets. All records are stored, processed, transmitted and protected as the equivalent of classified information. Records are accessed by the custodian of the records system, by persons responsible for servicing the system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.

Case files which result in a final, favorable adjudicative determination are retained in the office files for one year after annual cut-off then are destroyed by tearing into pieces, shredding, pulping, or burning. Case files resulting in an adverse adjudicative determination are retained in office files for two years after annual cut-off, then are retired to the Washington National Records Center, Washington, DC 20409.

Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individual should provide full name, including any former names, grade, date of birth and Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is received from investigative reports from federal investigative agencies, personnel and medical records, board reports, correspondence from offices and organizations of assignment, and from commanders, supervisors, witnesses and individuals, from security, and investigative personnel and from Air Staff offices, offices of the Secretary of the Air Force.

Parts of this system may be exempt from section 552a(k)(5).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798 and subordinate units.

Active duty and retired military personnel, and civilian personnel and former employees who have applied for admission to or expressed interest in AFSAC programs.

Biographical data and records incidental to admission to AFSAC programs such as security clearance records, educational background, data on law violations or substance abuse, photographs, performance ratings.

National Security Act of 1947, as amended (61 Stat. 495); and 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to evaluate personnel for entry into or retention in AFSAC intelligence programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Stored in file folders, on computer and computer output products, and in microform.

By name or Social Security Number.

Records are accessed by the custodian of the system and by persons servicing the records who are properly cleared for need-to-know. Records are stored in locked containers in government controlled facilities.

Records are retained until the individual is no longer affiliated with the AFSAC program and then destroyed.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual and from source documents. Other sources may include former employers, personnel records, educational institutions, and federal, state and local government agencies.

None.

Each base level Housing Referral Office; Major Command (MAJCOM)/Assistant for Family Housing Management. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Military member, Department of Defense (DOD) civilian employee, and adult dependent acting for military member submitting a housing discrimination complaint.

Consists of Complaint in Discrimination of off base housing and supporting documents submitted to the base level housing referral office alleging a housing discrimination complaint, case files, reports of investigation, and related correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; 42 U.S.C. 1982, Property rights of citizens; and 10 U.S.C. 133, Secretary of Defense: Appointment; powers and duties; delegation by.

Information copies held at base, MAJCOM, and Headquarters United States Air Force (HQ USAF) as a historical record of all actions taken in response to each housing discrimination complaint. Information used by Air Force officials, at all levels, to respond to Congressional, HUD, Department of Justice (DOJ), or related inquiries pertaining to the housing discrimination complaint.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

By installation and name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual’s voluntary application, witnesses of alleged incident, and other sources pertinent to alleged incident.

None.

Base Level Housing Referral Offices; Major Command/DEHH. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Military member, Department of Defense (DOD) civilian employee requesting off-base housing, and civilian landowner or agent listing facilities for rent.

Off-Base Housing Application, and Notification of Housing Selection. Data includes: Name, grade, address, family composition, age, housing requirements, and housing selected.

Detailed Sales/Rental Listing. Form completed by civilian landowner or agent. Data includes: Name, address, details on rentals listed, and nondiscriminatory assurances.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to match housing desires with rentals listed. Used by base housing officials, military personnel and authorized civilians to locate housing matching needs/desires. Identifies type of housing selected by incoming personnel and used by base housing officials to monitor availability of off-base housing, housing selected, and individual’s satisfaction with housing referral service provided. Used by AF officials to respond to inquiries on individual member’s housing situation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Referred to Department of Justice and Department of Housing and Urban Development if required by them in process discrimination complaint.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name and installation.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual voluntary application.

None.

Headquarters United States Air Force, Washington, DC 20330. Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

All Military members desiring base family housing and eligible Department of Defense (DOD) civilian employees.

Application for and Assignment to Military Family Housing, contains the following data: Name, address, rank, Social Security Number, service data, family composition, and other information such as health problems. Other supporting documents-quarters condition inspection reports, assignment orders, etc.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to apply for family housing and provide information upon which eligibility can be determined. Used by base housing officials to respond to Congressional, Inspector General, and other inquiries on an individual basis pertaining to family member’s housing situation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets, computer and computer output products.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records are controlled by personnel screening.

Advance applications are retained by losing activity and destroyed after six months. Applications received by gaining activities are destroyed one year after termination of quarters. Applications are destroyed by tearing, burning, pulping, shredding or macerating. Supporting records are destroyed when no longer needed.

Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtain from individual’s voluntary application.

None.

Air Force installations.

Military members seeking advance applications for housing both incoming and outgoing.

Record contains Quarters Condition Inspection Report, Real Property Maintenance Request, and Application for and assignment to military housing.

10 U.S.C. 9775, Quarters assignment guidance.

To record data required to assign and terminate family housing, report noted deficiencies in area of housing occupants responsibility, status of waiting list, and listing of personnel occupying quarters.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, computer and computer output products and in card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Send full name.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Send full name.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information derived from member’s Permanent Change of Station Orders, Quad Leaders reports, and any other information voluntarily given by each applicant.

None.

All Air Force installations with Visiting Officer and/or Transient Airman Quarters. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Personnel registering to obtain a room for the duration of visit.

Registration of transient personnel into quarters.

10 U.S.C. 8013 and E.O. 9397 (SSN).

To register occupants of base transient quarters and charge for billeting.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

Retained in office files for three months after monthly cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for inquiries.

Individuals seeking to access records about themselves contained in this record system should address written requests to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for access.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

From individual registering.

None.

All Air Force Command bases. Located in the Base Billeting Operations Office and in the respective Squadron Orderly Room. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Unaccompanied military personnel who: (1) Apply for or who are entitled to occupy unaccompanied quarters, (2) accept or decline unaccompanied on-base quarters, (3) reside off-base at their own expense, (4) accept inadequate quarters, and/or (5) are identified as authorized to reside off-base with prescribed quarters allowance.

Records related to application, assignment, acceptance, declination, or termination of unaccompanied quarters; authorization for unaccompanied personnel to reside off-base at their own expense; voluntary acceptance of inadequate quarters; and/or authorization to reside off-base with prescribed quarters allowance.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

To effectively manage unaccompanied personnel quarters; establish and maintain a record of application for unaccompanied personnel quarters assignment; terminate assignment to unaccompanied quarters; and grant authorization to reside off-base with or without specified quarters allowance.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of unit files and by personnel responsible for servicing the record system in performance of official duties. File folders are stored in locked rooms and drawers.

Records are destroyed by tearing into pieces, shredding, burning, macerating, or pulping when superseded or when individual is reassigned.

Base Billeting Manager and Commanders of Squadrons on AF bases.

Individuals may contact the Base Billeting Manager or Commanders of Squadrons on AF bases. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Requests to determine existence of record should include full name and grade and approximate dates individual was assigned to or serviced by the Billeting Operation function on AF bases, subsequent to July 1, 1981.

Access is controlled by Base Billeting Manager at base level or by Squadron Commanders at squadron level. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from individual.

None.

Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Bldg 857, Gunter AFB, AL 36114-3001.

Air Force Active Duty, Air National Guard, Air Force Reserve personnel, Air Force Department of Defense civilians (DoD) and Air Force Civil Engineering contractors.

Individual’s name, nick names, Social Security Number (SSN), gender, date of birth, personal cell phone number, home telephone number, personal e-mail addresses, mailing/home address, marital status, and emergency contact name and phone number.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; Department of Defense Regulation 5200.2-R, DoD Personnel Security Program; 10 U.S.C. 9832, Property accountability; Air Force Instruction 33-332, Privacy Act Program; and E.O. 9397 (SSN), as amended.

Automated Civil Engineer System is a Web-based application used by the Air Force Civil Engineering community to manage real property, housing, personnel/readiness, project management, and operations management at fixed bases and deployed locations during both peace and war time operations. The system provides accessible information that expedites effective installation maintenance and other support during normal and contingency operations and provides for resource tracking and critical decision-making in the management of all civil engineer functional areas.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:

Electronic storage media.

Individual’s name and/or Social Security Number (SSN).

Access is limited to only users with the appropriate access role and have a need-to-know. Individuals responsible for servicing the records in the performance of official duties are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically. A risk assessment has been performed and will be made available on request.

Records are retained until no longer needed for conducting business and then deleted from the database by erasing.

Automated Civil Engineer System/Interim Work Management System Program Manager, (HQ) A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details that may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature) ‘.

If executed within the United States, its territories, possessions, or commonwealths:

‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature) ‘

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Automated Civil Engineer System/Interim Work Management System Program Manager, HQ A7CRT (O&S), 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature) ‘.

If executed within the United States, its territories, possessions, or commonwealths:

‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature) ‘.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

From the individual.

None.

The centralized Web-enabled database system is located on servers hosted by Headquarters Electronic Systems Center, Headquarters Air Force Material Command, DISA-GCSS-AF, Bldg. 857, Room 200, 501 E. Moore Drive, Maxwell AFT-Gunter Annex, AL 36114.

All personnel involved in the environmental processes to include active duty, guard (including state employees), and reserve personnel as well as Department of Defense civilians (DoD) and contractors.

Name, Social Security Number (SSN), gender, Race, Date of Birth, citizenship, Mailing Address, home telephone number, work telephone number, home e-mail, personnel type, occupation, pay grade, rank, assigned Unit Identification (UIC), service affiliation, agency, and work e-mail.

10 U.S.C. 9832, Property Accountability: Regulations; and E.O. 9397 (SSN).

The purpose of this system is to establish a management system where personnel having responsibilities and duties for Environmental Safety and Occupational Health (ESOH) programs are identified for purposes of ensuring that such personnel possess the authority to take specified actions required or necessitated by the program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The (DoD) `Blanket Routine Uses’ publilshed at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

All records are stored in electronic media only.

Records are retrieved by Social Security Number.

Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.

Records are deleted when superseded, obsolete, or no longer needed.

Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to access records about themselves contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Defense Manpower Data Center.

None.

Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Building 857, Gunter AFB, AL 36114-3001.

Any individual who places a call to the Air Force installation emergency 911 dispatcher and/or fire department for emergency assistance; Air Force fire department civilian employees.

Callers’ name and phone number from which they are calling; and Air Force fire department employee’s name, grade/rank, DoD Identification Number DoD ID Number, home/mobile/office telephone number, home address, duty title, and duty station.

10 U.S.C. 8013, Secretary of the Air Force; delegation by; 10 U.S.C. 9832, Property accountability: Regulations; 15 U.S.C 2227, Fire Safety Systems in Federal Assisted Buildings: Regulations; Pre-fire Plans; 15 U.S.C. 2229, Firefighter assistance.

To protect installation resources, equipment, and personnel that require emergency services. Operate emergency dispatch centers to support fire emergency operations. In addition, it will track fire prevention and protection, firefighting, rescue, and Hazardous Materials (HazMat) response and after action reports.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of record system notices may apply to this system.

Storage:

Electronic storage media.

Individual’s name and duty station.

Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by Department of Defense (DoD) Common Access Card (CAC).

Retained for 30 years or until no longer needed and then deleted from the database.

Automated Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Delete entry and replace with "Individuals seeking to determine whether information about them is contained in this system should address written inquiries to the Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to records about themselves contained in this system should address written inquiries to the Civil Engineer System/Interim Work Management System Program Manager, Headquarters (HQ) A7CRT, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

For verification purposes, individual should provide their full name, and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332;32 CFR part 806b; or may be obtained from the system manager.

Individual.

None.

Department of the Air Force, 643 ELSS/EIRC, 201 East Moore Drive, Bldg 856, Gunter AFB, AL 36114-3001.

Active duty military, civilians, and Air Force contractor personnel.

Full name, rank, Social Security Number (SSN), gender, place of birth, date of birth; email address; clearance and clearance investigation status; passport number, type, date and location of issue; training information to include dates of training, certifications; unit and assignment information; temporary duty information.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9832, Property Accountability: Regulations; Department of Defense Directive 5210.55, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment duties; Department of Defense Regulation 5200-2R, DoD Personnel Security Program; Air Force Instruction 33-213, Identity Management; and E.O. 9397 (SSN).

Provide accurate documentation of Explosive Ordnance Device (EOD) incident reporting to cover emergency response to improvised explosive devices, conventional munitions, airfield emergencies, support to civil authorities, and weapons of mass destruction incidents. Record individual’s home-station and contingency and ancillary training requirements.

Storage:

Electronic storage media.

Last name, first name, and rank.

Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically.

Records are retained for 30 years or until no longer needed and then deleted from the database by erasing or degaussing.

Information Technology Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

Individuals seeking to access records about themselves contained in this system should address written requests to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

From the individual.

Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3056, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

Deletion: This records collection for this system is now covered by F033 AFCA C, USAF Information Technology E-Learning System published on December 8, 2008, 73 FR 74471. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.

Headquarters, United States Air Force Reserve Command (AFRC), 155 Richard Ray Blvd., Building 210, Robins AFB, GA 31098-1635.

Air Force Reservist and Individual Mobilization Augmentees (IMAs), as well as other Air Force or Air Force Reserve military and civilian personnel that require access.

Full name, Social Security Number (SSN), address, organization name, e-mail address, skills, biography, assignment history, duty types and dates.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 10204, Personal Records; Air Force Policy Directive 36-26, Military Force Management; and E.O. 9397 (SSN).

To assist officials and employees of the Air Force Reserve, and other Air Force officials, who have official duties related to the management, supervision, and administration of Air Force Reserve personnel, and/or in the operation of personnel affairs and functions related to Air Force Reserve members.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Records are retrieved by name and Social Security Number (SSN).

Access is limited to those individuals who require the records for the performance of their official duties. Paper records are maintained in buildings with controlled or monitored access. During non-duty hours, records are secured in locked or guarded buildings, locked offices, or guarded cabinets. The electronic records systems employ user identification and password or smart card technology protocols.

Data stored digitally is retained until a member leaves the Air Force Reserve. Non-active data records are digitally archived within the system until it is determined it can be disposed of.

Department of the Air Force, ReserveNet Program Manager, Headquarters United States Air Force Reserve Command (AFRC), Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Written request should include full name, address, Social Security Number (SSN) and signature.

To determine whether this system contains information on themselves individuals should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Written request should include full name, address, Social Security Number (SSN) and signature.

The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in AFI 33-332; 32 CFR Part 806b; or may be obtained from the system manager.

Information is obtained from individuals or authorized Air Force/DoD automated systems such as the Military Personnel Data System (MILPDS), the Air Force Fitness Management System, and the Preventive Heath Assessment.

None.

Deletion: This is a duplicate system of records; active records are covered under SORN F033 AF PC A, Congressional and Other High Level Inquiries (January 19, 2011, 76 FR 3113) or F033 SAFLL A, Congressional/Executive Inquiries (November 10, 2005, 70 FR 68408).

Duplicate paper copies were destroyed by shredding. Electronic copies were deleted. Therefore, SORN F033 AFRE A, Inquires (Presidential/Congressional) (June 11, 1997, 62 FR 31793) can be deleted.

Air Force Network Integration Center (AFNIC), Air Force installations and Military Affiliate Radio System (MARS) member stations. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

Amateur Radio Operators licensed by United States Air Force (USAF) Military Affiliate Radio System.

MARS Personnel Action Notification and Applications of Membership in Military Affiliate Radio System. Information includes individual name, Military Affiliate Radio System call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

10 U.S.C. 8013, Secretary of Air Force, delegation by; as implemented by Air Force Instruction 33-106, Managing High Frequency Radios, Personal Wireless Communication Systems, and the Military Affiliate Radio System.

To identify Military Affiliate Radio System members, to describe and update information concerning members, to assign call signs and designator, mailing address, amateur license, telephone number, and responsibilities.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Uses" published at the beginning of the Air Force’s compilation of systems of record notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name, call sign or designator and geographic location.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level.

Retained until reassignment or termination of membership, and then destroyed by tearing to pieces, shredding, pulping, macerating or burning.

Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Individuals seeking to determine whether this system of record contains information on themselves should address written inquires to the Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Individuals seeking information on this system should provide individual name, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’

Individuals seeking to access records about themselves contained in this system should address written requests to the Director of Enterprise Services, HQ AFNIC/ESMT, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Include in the request the individual name, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Individual members and Military Affiliate Radio System officials.

None.

Sunguard; 20 Overland Street, Suite A, Boston, MA 02215-3339.

Active duty Air Force military personnel, Air National Guard, Air Force Reserves, Air Force civilian personnel, and contractors.

Individual’s full name, address, telephone number, DoD ID Number, AF Portal ID, student registrations and history of learning assets (courses, test preparations, mentoring, books, skill briefs) accessed and completed and other related documents.

10 U.S.C. 8013, Secretary of the Air Force; DoD 8570.01-M, Information Assurance Workforce Improvement Program; and Air Force Instruction 33-115, Volume 2, Licensing Network Users and Certifying Network.

Provides interactive, self-paced, web-based training and reference material anytime, anywhere to user desktops to keep Air Force personnel skilled in the technology and knowledge they need to carry out their missions. It is used as a management tool in support of Air Force information technology training requirements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Electronic storage media.

By individual’s full name and/or DoD ID Number.

Access to the system is restricted through the Air Force Portal reduced sign-on capability. AF e-Learning can only be accessed through the Air Force Portal. Air Force and contract personnel responsible for servicing the record system in performance of their official duties may only access the system by using a unique user name and password. The system is protected by audit logs, virus detection, intrusion detection, firewalls, and encryption of data in transmission. The data center where system area network resides has onsite personnel 24 hours daily; electronic and physical security, video surveillance, and badge-only access. Student data is encrypted from originating source to the system.

Retain file for 10 years after individual completes or discontinues a training course, then destroy.

Cyberspace Support Squadron, Training Flight (CYSS/DOT), Attn: Program Manager, Room 2100, 203 West Losey Street, Scott AFB, IL 62225

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Program Manager, Cyberspace Support Squadron, Training Flight (CYSS/DOT), 203 West Losey Street, Scott AFB, IL 62225.

For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)

Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Program Manager, Cyberspace Support Squadron, Training Flight (CYSS/DOT), 203 West Losey Street, Scott AFB, IL 62225.

For verification purposes, individuals should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332 Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

Profile information residing in the Air Force Directory Services system.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR 903.1. For additional information contact the system manager.

Air Force installations and headquarters of combatant commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

All persons who have requested records from the Air Force under the provisions of the Freedom of Information Act (FOIA); all persons whose requests for records have been referred to the Air Force by other Federal agencies; and all persons who have submitted appeals to the Secretary of the Air Force under the provisions of the FOIA.

Name, home address, telephone number, e-mail address, FOIA case numbers assigned to individual cases, and appeals, FOIA requests and appeals, responses to requests, determinations of appeals, correspondence with requesters and with other persons who have contacted the Air Force in connection with requests or appeals other than requesters or other correspondence in connection with requests or appeals.

10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 552, Public Information; agency rules, opinions, orders, records, and proceedings; and DoD Regulation 5400.07, DoD Freedom of Information Act (FOIA) Program.

To process FOIA requests and to assist the Department of the Air Force in carrying out responsibilities under the FOIA.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in hard copy file folders and/or on electronic storage media.

Retrieved by name or by unique FOIA case number assigned to each request or appeal.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are common access card (CAC) enabled and password protected.

Records relating to requests that resulted in a full release of responsive records are retained in Requester Service Center files for two years following response to the requester.

Records that resulted in a full or partial denial (including"no records" responses) are retained in Requester Service Center files for six years following response to the requester.

Records which an appeal is filed are retained in the Requester Service Center and in General Litigation Division office files for six years following determination of the appeal.

Records which litigation is instituted are retained in accordance with the disposition instructions for the litigation concerned.

Paper records are disposed of by shredding, pulping, macerating, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting.

FOIA managers at Air Force installations, bases, units, organizations, and offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices. The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate FOIA office. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

For verification purposes, individual should provide their full name, and any detail which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’

Individuals seeking access to information about themselves contained in this system should address requests to the General Litigation Division, Air Force Legal Operations Agency, 1501 Wilson Boulevard, 7th Floor, Arlington VA 22209-2403.

For verification purposes, individual should provide their full name, and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

Those individuals who submit initial requests, the agency records searched in the process of responding to such requests; Air Force personnel assigned to handle such requests; other agencies or entities that have referred requests concerning Department of the Air Force records, or that have consulted with the Department of the Air Force regarding the handling of particular requests; and submitters of records or information that have provided assistance to the Department of the Air Force in making FOIA access determinations.

During the course of a FOIA action, exempt materials from other systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this FOIA case record, Air Force hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Any location where temporary orders are being published at all levels down to squadrons. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

All Air Force civilian employees and military members who perform temporary duty travel, including all Air Force reserve and Air National Guard personnel, and other individuals that travel on Air Force and/or Air National Guard travel orders.

Records relating to official travel of individuals, including travel orders, per diem vouchers, transportation requests, travel itinerary, and supporting documentation. Records contain individual’s name, Social Security Number (SSN), rank/grade, office name, telephone, and related information.

10 U.S.C. 8013, Secretary of the Air Force; Joint Federal Travel Regulation; Air Instruction 33-328, Administrative Orders; Air Force Instruction 33-332, Privacy Act Program; Air Force Instructions 65-103, Temporary Duty Orders; Air National Guard Instruction 33-101, Air National Guard Special Orders; Air National Guard Instruction 65-101, Air National Guard Workday Accounting and Reporting Procedures; and E.O. 9397 (SSN), as amended.

To execute and maintain an official travel record authorization and payment file system. Provides management information for control of travel expenditures and work days, and supports documentation requirements for official travel.

In addition to those disclosures generally permitted under 5 U.S.C. 5522a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened for need-to-know. Usernames and passwords are established for computer system entrance.

Identification data is maintained until the individual is reassigned. Orders are maintained for 1 to 56 years after the year in which they are published.

Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned and/or affiliated with, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Records Custodian and/or Order Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individual should provide full name, Social Security Number (SSN), and office or organization.

Individuals seeking access to records about themselves contained in this system should address requests to the Records Custodian and/or Orders Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individual should provide full name, Social Security Number (SSN), and office or organization.

The Air Forces rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR parts 806b; or may be obtained from the system manager.

Information is obtained from personnel records, automated system interfaces, individuals, and orders requests.

None.

At all levels of the Air Force having responsibility for systems of records under the Privacy Act. Includes Headquarters United States Air Force staff agencies; major commands; field operating agencies; installations and activities, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

All persons who request access to, information from, or amendment of records about themselves under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a) from the Department of the Air Force Activities, or from headquarters of unified and specified commands for which Air Force is Executive Agent.

Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to or amendment of records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.

5 U.S.C. 552a, The Privacy Act of 1974, as implemented by Air Force Instruction 37-132, Air Force Privacy Act Program.

To record, process and coordinate individual requests for access to, or amendment of, personal records, and appeals on denials of requests for access or amendments to personal records; to prepare legal opinions and interpretations for system managers and the Secretary of the Air Force.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

May be disclosed to the Office of Management and Budget or other Government agencies having a direct interest in monitoring or evaluating compliance with the provisions of the Privacy Act by the Department of the Air Force, including the preparation of special studies or reports on the status of actions taken to comply with the Act, the results of those efforts, any problems encountered and recommendations for any changes in legislation, policies, or procedures.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders and/or microfilm.

Retrieved by name of requester.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Requests for information are destroyed when no longer needed; requests for access or amendment and appeals of denial are destroyed four years after final action or three years after adjudication by the courts, whichever is later.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force; Director of Information Management at major commands or field operating agencies; Chief, Information Management at Air Force installations where the requested or disputed records are located, or records custodian at headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager.

Written requests should include the person’s full name, grade (if applicable), and some other personal information which could be verified from the person’s file.

For personal visits, the individual should present a valid identification card or driver’s license and some verbal information which could be verified from the person’s case file. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records are obtained from the individual requester, Department of the Air Force organizations, other Department of Defense organizations, and agencies of Federal, state, and local governments, as applicable or appropriate for processing the case.

None.

Headquarters, United States Air Force; Air Force installations to include bases; units; offices and functions, and headquarters of unified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force military and civilian personnel; Air Force Reserve and National Guard personnel; volunteer personnel; United States Armed Forces military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent, and contractor personnel. Dependents may also be included in this system.

Cards or listings may contain the individuals name, grade, military service identification number, Social Security Number, duty location, office telephone number, residence address and residence telephone number, and similar type personnel data determined to be necessary by local authority.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, and E.O. 9397 (SSN).

Used to locate or identify personnel assigned/attached to, tenanted on, or on temporary duty at the specific installation, office, base, unit, function, and/or organization in response to specific inquiries from authorized users for the conduct of business. Portions of the system are used for directory service and forwarding individual personal mail received by Air Force postal activities, and for assignment of individual mail boxes. Files may be used locally to support official and unofficial programs which require minimal locator information, membership or user listings.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or form media in visible file binders/cabinets or card files, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in office files until reassignment or separation, or when superseded or no longer needed for reference. Postal directory files are destroyed for one year after permanently assigned personnel depart, or three months after transient personnel depart. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, 1680 Air Force Pentagon, Washington, DC 20330-1680.

Local system managers: Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, performing volunteer service at, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces; the individuals, or from personnel records.

None.

Deletion: This system does not maintain individual records, the Defense Management Data Center (DMDC) concurs; therefore this system notice can be deleted.

Headquarters Air Force Personnel Center; major commands; field operating agencies; Military Personnel Sections at Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force active duty, Reserve, Air National Guard and personnel retired or discharged from the Air Force, current or former Air Force DoD civilian personnel; personnel attending Air Force training institutions or courses; other component personnel assigned to an Air Force installation where Air Force is the Executive Agent.

Individuals name, background information and information reflecting Air Force personnel policies and procedures; Members of Congress requesting information on behalf of a constituent; copies of replies to such inquiries including transmittal media used en route from and to the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff, general duties; implemented by Air Force Instruction 90-401, Air Force Relations with Congress.

Information pertinent to an inquiry forwarded to SAF/LL for preparation of the reply to the high level requester. In some instances response may be direct to the requester without referral through SAF/LL. However, when required by directives, copies of such responses are furnished SAF/LL. The records may be used in responding to subsequent inquiries concerning the same individual. The record system is audited periodically to determine trends on the nature of complaints and questions and for statistical purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Electronic storage media.

Retrieved by name.

Records are accessed by the custodian of the record system and by persons responsible for servicing the records in performance of their official duties who are properly cleared for need-to-know. Records are stored on electronic media and accessed by use of the Common Access Card (CAC).

Destroyed after one year for Congressional communication at Office of the Secretary of the Air Force and all activities below and destroyed two years after calendar year case is closed for administrative reviews, inquiries and investigations. Records are deleted from electronic media.

Headquarters Air Force Personnel Center; major commands; field operating agencies; Military Personnel Sections at Air Force installations, and headquarters of unified and specified commands. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Headquarters Air Force Personnel Center, Inspector General (HQ AFPC/IG) or visit the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Official mailing address for the Air Force Personnel Center Inspector General’s office is Headquarters Air Force Personnel Center, Inspector General Office (HQ AFPC/IG), 550 C Street West, Suite 37, Randolph Air Force Base, TX 78150-4703.

For verification purposes, individual should provide their full name, any details, which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

For verification purposes, individual should provide their full name, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths:

‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information provided by major command or Military Personnel Section personnel, Air Force policies and procedures, copies of inquiries, congressional/high level officials’/constituents’ comments or requests and Air Force replies thereto.

None.

Headquarters United States Air Force, Washington, DC 20330, Personnel Division, Office of Air Force Reserve (AF REPX).

Present and former Air Force civilian employees, Air Force Reserve and Air National Guard personnel, and Retired Air Force military personnel.

Individual inquiries, research material and replies.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Office of Secretary of Air Force and Air Reserve Personnel Center to reply to inquiries.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.

Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Requests should include the full name and Social Security Number. Individuals may visit the Personnel Division, Office of the Air Force Reserve, Pentagon, Washington, DC and should provide military identification card or driver’s license as means of identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Headquarters, United States Air Force, Surgeon General, (SGI), Washington, DC 20330.

Individuals who make high level inquiries regarding medical criteria for Air Force accession; separation; retirement; continued active duty; and medical waivers for flying duty.

Medical opinions generated as a result of high level inquiries regarding Air Force accession, separation, retirement, continued active duty, and medical waivers for flying duty.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used as a cross reference to determine if action has been taken in response to high level inquiry.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions.

None.

At Headquarters United States Air Force, Office of the Surgeon General, Assistant for Congressional and Public Affairs, Bolling Air Force Base, Washington, DC 20332.

Persons who have corresponded with a member of Congress, White House, or other high level federal or state executive officials concerning the professional aspects of care provided in Air Force medical facilities.

File contains copies of all correspondence concerning the inquiry; substantiating documents, such as correspondence or memorandums of telephone conversations with the appropriate medical facility, draft replies, medical records and any other background data.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Records are used as background data for statistical presentations, and historical evidence for repeat inquiries by the same individuals. Portions of records may be loaned or copies provided to the Department of Defense activities for use as background data in evaluating inquiries.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are protected by guards.

Retained in office files for two years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions and from source documents.

None.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve personnel.

Letter request for orders, amendments, including justification on files on special authorizations when required by order publishing activity.

10 U.S.C. 1162, Reserves: discharge, and E.O. 9397 (SSN).

Used for publication of discharge orders and to verify that discharge orders were published.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name, and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are protected by guards.

Retained in office files for 1 year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.

Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.

Individuals seeking to access records about themselves contained in this system should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from medical institutions, police and investigating officers, witnesses and source documents such as reports.

None.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve and Air National Guard personnel. Retired and former Air Force military personnel. HQ ARPC civilian personnel. Air Force active duty military personnel.

Cards, forms, ledgers, record request, computer listings containing individual’s name or names, Social Security Number, Air Force service number, grade, Reserve status, present and former address, record of employer, work production statistics, parent and other relevant Reservist or personnel data, Veterans Administration claim number, education institutes Reservist attended, school affiliations, correspondence to and from Federal agencies and employers trying to establish current address of Reservists, vouchers for medical service, final payment of medical service bills, medical action required, notes indicating if individual is authorized to earn point credit, and other personnel data. Documents which contain a summary of action taken or to be taken.

10 U.S.C. 267, Ready Reserve; Standby Reserve; Retired Reserve: placement and status of members; 268, Ready Reserve; 270, Ready Reserve: training requirements; 271, Ready Reserve: continuous screening; 273, Standby Reserve: composition, inactive status list; 275, Personnel records; 278, Dissemination of information; 591, Reserve components: qualifications; 592, Commissioned officer grades; 593, Commissioned officers: appointment, how made; term; 594, Commissioned officers: original appointment; limitation; 8013, Secretary of the Air Force: powers and duties, delegation by, and E.O. 9397 (SSN).

Used to control records distribution; to record location of record, actions taken or/to be taken; used to manage individual’s records and Management Information System data; to answer inquiries from individual and Air Force units to which individuals are assigned or are to be assigned or other agencies with a need-to-know of action taken; to verify if author of a letter was a member/or is a member of Reserve and what his or her Social Security Number should be; to search for good address and stop computer mail from going to bad address; used to refer for administrative discharge action on Reservist that cannot be located, advise Reservist or civilian of Reserve matters or Center actions; to provide comprehensive record of all medical actions taken by Surgeon’s Office and record authorization for physical examinations at Government expense or no expense and record voucher number; used in preparing point credit authorization and forwarding authenticated point credit forms to servicing personnel office.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets, card files, on paper, in computers and on computer output products.

Retrieved by name, Social Security Number, system identifier and/or voucher number, school affiliation, or by last address of Reservist.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software. Records are protected by guards.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.

Written request for information should contain full name of individual, Social Security Number, current address, and the case (control) number shown on correspondence received from the Center (if applicable). For personal visits, the individual should provide current Reserve identification card and/or drivers license.

Individuals seeking to access records about themselves contained in this system should address requests to the Records manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information provided by the individual, extracted from individual records, individual advanced personnel data computer system. For address information secured from last recorded employer, postmaster of city of last recorded address, telephone information operator at last city of good address, parents of Reservist, other relatives of Reservist, Veterans Administration if Reservist has a claim number listed in master personnel record, college or university Reservist attended, Selective Service Board, Internal Revenue Service, public utilities or any other lead that may be found in the master personnel record of the Reservist, military pay records at Defense Finance Accounting System (DFAS), log books and from Consolidated Base Personnel Offices. Medical information is also secured from medical facilities, physicians, medical specialists.

None.

Washington National Records Center, Washington, DC 20409. Modern Military Branch Military Archives Division, National Archives and Records Administration, Washington, DC 20408.

Employees and former employees of the Secretary of the Air Force, and anyone who has corresponded with the Secretary of the Air Force.

Secretary of the Air Force correspondence files covering calendar years 1947 through March, 1972, most of which does not contain personal information.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used for research by Air Force Historian, other government agencies and private institutions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Access is authorized by the Secretary of the Air Force only. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, educational institutions, medical institutions, police and investigating officer, the public media, a corporation, and source documents such as reports.

None.

Secretary of the Air Force, Office of Legislative Liaison (SAF/LL), Washington, DC 20330-1160.

Air Force active duty and retired military personnel, present and former civilian employee, Air Force Reserve and Air National Guard personnel, Air Force Academy nominees/applicants and cadets, Senior and Junior Air Force Reserve Officers, dependents of military personnel, and anyone who has written to the President or a Member of Congress regarding an Air Force issue.

Copies of applicable Congressional/Executive correspondence and Air Force replies.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff: general duties; and Air Force Regulation 11-7, Air Force Relations with Congress.

Information is used as a reference base in the case of similar inquiries from other Members of Congress, in behalf of the same Air Force issue and/or follow-up by the same Member. Information may also be used by appropriate Air Force offices as a basis for corrective action and for statistical purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.

Storage:

Maintained in file folders and electronic media.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Electronic media records are stored in a secure facility and protected by computer system software; paper records are stored in a secure facility in security file containers/cabinets.

Records will be retained for two years and maintained, retained, and disposed of in accordance with the Air Force Records Disposition Schedule, Table 36-29, Rule 04.01.

Secretary of the Air Force, Legislative Liaison, Congressional inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1150 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Congressional and Executive inquiries and information from Air Force offices and organizations.

None.

Headquarters United States Strategic Command (USSTRATCOM), Command Information Assurance (IA) Branch (J672), 901 SAC Boulevard, Offutt Air Force Base, NE 68113-6600.

Military, civilian employees, contractor personnel, and individuals (to include foreign nationals) requiring access to Department of Defense information and information systems.

System contains documents relating to requests for, and grants access to Department of Defense information and information systems, authorizes individuals to perform duties as a privileged user and/or Information Assurance manager, and/or authorizes individuals to bring Portable Electronic Devices (PEDs) into the Command. Records may contain the individual’s name; partial Social Security Number (last four-digits); electronic mail address; work telephone numbers; office symbol; contractor/employee status; computer logon address, user identification codes; types of access/permissions required; verification of need-to-know; dates of mandatory information assurance awareness training; types of duties performed; commercial certifications held; and/or security clearance data.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and Technology; 10 U.S.C. 2224, Defense Information Assurance Program; 18 U.S.C. 1029 and 1030, Fraud and Related Activity in Connection with Access Devices and Computers; 44 U.S.C. 3536, National Security Systems; E.O. 10450 Security Requirements for Government Employees, as amended; Department of Department Instruction (DODI)8500.2, Information Assurance (IA) Implementation, 6 February 2003; Chairman Joint Chiefs of Staff Manual (CJCSM) 6510.01, Defense-In-Depth: Information Assurance (IA) And Computer Network Defense (CND), 25 March 03; Department of Defense Directive (DODD) 8570.1, Information Assurance Training, Certification, and Workforce Management, 15 August 2004; and E.O. 9397 (SSN).

To control and track access to Department of Defense-controlled information and information systems and/or to authorize use of Portable Electronic Devices (PEDs) within the Command. Records may also be used by law enforcement officials to identify the occurrence of and assist in the prevention of computer misuse and/or crime. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculations, or reporting purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained herein, may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Department of Defense ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name, Social Security Number (SSN), assigned user identification (I.D.) code, and/or system identification designator.

The Command Information Assurance Manager, Headquarters United States Strategic Command (USSTRATCOM/J672), has full access to the information system file. Records are stored and kept in an area cleared for open storage of classified material. Paper records (completed forms) are kept in file cabinets located in a secure area and building under armed guard control and patrols 24-hours per day. Electronic records are stored on computer systems employing software programs and a Computer Network Defense Service Provider that monitor network traffic to identify unauthorized attempts to upload or change information. Access to computer systems is password and/or Public Key Infrastructure controlled. The building is under armed guard control, video camera monitoring, and patrols 24-hours per day.

Records are retained as long as the individual has access to USSTRATCOM information systems, and/or no longer needed for administrative, legal, audit, or other operational purposes. Records relating to contractor access are destroyed 3 years after contract completion or deletion. Paper records are disposed of using a Government-approved shredder; computer records are sanitized in accordance with Department of Defense remanence security policies.

Chief, Information Assurance Branch, Headquarters United States Strategic Command (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600.

Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.

Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.

Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.

An individual seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.

Inquiries should contain the individual’s full name, mailing address, and bear the signature of the requester.

Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR Part 806b; or may be obtained from the system manager.

Contents of the records are obtained from the individual about whom the record pertains, from supervisors of personnel, the individual’s Information Assurance Officer or Manager, and/or security manager.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

Civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Air Force Manpower and Personnel Center/DPMS, Randolph Air Force Base, TX.

Air Force civilian employees paid from non-appropriated funds.

Life cycle personnel actions and related documents related to employment and pay of NAF employees including documents related to employees benefits.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

To document and record personnel action on individual employees and to determine pay and other benefit entitlements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know.

Retired to National Personnel Records Center upon separation of individual from employment.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the servicing civilian personnel office. Identifying information is required to satisfy custodian of record. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the servicing civilian personnel office maintaining record. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, personnel documents requesting and appointing and paying individual, and from documents related to designation of benefits and beneficiaries.

None.

Headquarters, United States Air Force, Air Force Morale, Welfare, and Recreation Center, Randolph Air Force Base, TX 78150-7000, all major commands and Human Resources offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Pending, current and former Air Force non-appropriated fund civilian employees assigned to billeting and morale, welfare, and recreation Non-appropriated Fund Instrumentalities (NAFI).

Employment information including position authorization, personnel data to include name, grade, Social Security Number and date of birth, suspense information, position control information, projected and historical information.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by as implemented by Air Force Regulation 40-7, Non-appropriated Funds Personnel Management and Administration, and E.O. 9397 (SSN).

To provide system support to HQ AFMWRC and other serviced activities required to maintain a personnel management and records keeping system that pertains to evaluation, authorization and position control, position management, staffing, inventory, career management, benefits and the suspensing and processing of personnel actions; to provide information to all levels of management; to provide information for the transfer between NAFIs, and to provide information to employee unions as prescribed by negotiated contracts.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation apply to this system.

Records may also be disclosed to employee unions as prescribed by negotiated contracts.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Master personnel records for pending employees are transferred to the active file upon appointment of the employee; master personnel records for active employees are transferred to the separated employee history file where they are retained for two years subsequent to separation, then transferred to the National Personnel Records Center. The AF Form 2545, NAFI Notification of Personnel Action, is disposed of in accordance with AFR 40-7. Coding forms, on-line terminal message sheets, system quality control products, computer printouts, employee career brief, locator files and personnel and position control registers are destroyed after use. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

HQ AFMWRC/MWOSB, Randolph Air Force Base, TX 78150-7000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager or the servicing Civilian Personnel office.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager or the servicing Civilian Personnel office.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers; financial institutions; educational institutions; police and investigating officers; documents requesting, paying and appointing individual; documents related to designation of benefits and beneficiaries. Information obtained from subject of the record and official personnel folder.

None.

Headquarters Air Force Military Personnel Center, Directorate of Morale and Welfare Operations, Randolph Air Force Base, Texas 78150-6001, Major Command Headquarters, and each Air Force installation with Child Development/Youth Activities programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Eligible children and youths enrolled in Air Force Child Development or Youth Activities programs, their parents/guardians, and Family Child Care (FCC) Providers.

Enrollment/registration records; record of injuries; medication permission records; permanent register; staff and child record; weekly activity plans; incident reports; annual and semiannual program reports; parents/guardians and program surveys; parents’/guardians authorization for testing/field trips; student progress reports; test results; forwarding of school records; daily reservation logs; daily attendance records, and volunteers applications.

The system will also contain FCC Providers’ license application; license, and home approval records.

10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 34-701, Child Development Programs; and Air Force Instruction 34-801, Youth Programs.

Used by child development and youth program personnel to enroll children/youths in the child development/youth programs; locate parents/guardians in case of emergency; monitor and properly report injuries and accidents; receive documentation and permission to dispense medications; record and monitor staff-to-child ratio; report program participation and activities; report financial data; assess program needs; enroll and license FCC Providers; record, reserve, and monitor daily attendance; and maintain information for waiting lists.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Records from this system may be disclosed to civilian physicians or hospitals in the course of obtaining emergency medical attention for children.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper and card stock records maintained in file folders. Data will also be maintained in computer files.

Retrieved by family name or FCC Providers’ name.

Records are maintained in locked file cabinets, locked desk drawers or locked offices. Computers and disks will be stored in locked cabinets or locked rooms. Records are accessed by the program directors, assistant directors, family day care coordinators/out-reach workers and clerks/administrative personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.

Retained in office files for one year after child/youth leaves program or until parent/FCC provider requests transfer of records to another base, whichever comes first. In the event the records are not transferred, they will be destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138.

Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The full name of the person/provider will be required to determine if the system contains a record about him or her. A military identification card or drivers license will be required as proof of identity.

Individuals seeking access to records about themselves contained in this system should address written requests to the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

A military identification card or drivers license will be required as proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from parents, volunteers, FCC applicants, and documentation by authorized child development and/or youth activities personnel.

None.

Commissaries, Services, Clothing Sales Stores and any other check cashing facilities at Air Force installations. Official mailing addresses are as an appendix to the Air Force’s compilation of systems of records notices.

Persons whose checks, presented at these facilities, have been dishonored and or whose check cashing privileges have been suspended or revoked.

Letters, cards and listings on individuals who have cashed bad checks at base facilities.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Identify individuals whose check cashing privileges are suspended or revoked and to refuse check cashing services to such individuals.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or listing media. Documents are filed in folders or card boxes and posted in or near the cashier’s cage or cash register box at the check cashing facility.

By name and/or Social Security Number.

Records are accessed by custodian of the record system and stored in locked cabinets, containers, or rooms.

Retained until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

For commissaries and clothing sales stores; Director, Engineering and Services, Deputy Chief of Staff, Programs and Resources, Headquarters United States Air Force, Washington, DC 20330; and Chief, Services Division at the installation having jurisdiction over commissary or clothing sales store. For all other check cashing facilities; Chief of the activity having the check cashing facility.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate system manager.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate system manager.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information received from check cashing sources.

None.

Air Force Personnel Operation Agency, Database Operations Branch, Bldg 499, 550 C Street West Suite 50, JBSA Randolph AFB, TX 78150-4752.

Air Force active duty, reserve, National Guard, civilians and contract personnel who are authorized to use the Air Force Library Information System.

Name, office mailing address, unit, duty telephone number(s), and government email address. Uniquely system created account number, order number, and Library’s Department of Defense Address Code (DODAC) number.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 34-270, Air Force Library and Information System (AFLIS).

This system is used to track accountability of points of contact and materials checked out for office accounts using the Office Management (OCMAN) module. In addition it processes acquisitions for libraries and units; tracks funding; and reports statistical data. Names, unit addresses and government email address may be sent to vendors as required to procure requested products.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to this system.

Storage:

Electronic storage media and/or paper records.

Unique account number, order number, and Library’s DODAC number.

Records are accessed by authorized personnel who are properly screened, cleared, and trained. Electronic records are only accessed by authorized personnel with Common Access Cards (CACs) and need-to-know.

Records are destroyed when six years three months old, superseded, obsolete, or no longer needed for reference. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Electronic records are destroyed by erasing, deleting, or overwriting.

Air Force Library Information System Program Manager, Headquarters Air Force Personnel Center, Services Directorate, Libraries Branch, 2261 Hughes Avenue, Suite 156, JBSA Lackland, TX 78236-9854.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Air Force Library Information System Program Manager, Headquarters Air Force Personnel Center, Services Directorate, Libraries Branch, 2261 Hughes Ave Suite 156, JBSA Lackland, TX 78236-9854.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to records about themselves contained in this system should address written inquiries or visit the Air Force Library Program Manager, Services Directorate, Libraries Branch, 2261 Hughes Avenue, Suite 156, Lackland Air Force Base, TX 78236-9852.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-322; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual.

None.

Reason: The Air Force Art Program system of records notice, F035 AFAPO A, can be deleted. The records were no longer needed, and all records have been destroyed. The program no longer maintains sensitive personal information of the artists for travel purposes. DHRA 08 DoD, entitled Defense Travel System (March 24, 2010, 75 FR 14142) covers all travel. This system does not have an OMB control number associated with this collection.

Office of the Secretary of the Air Force, Public Affairs (SAF/PAC); Air Force installations and USAF Recruiting Service offices, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Non-Air Force civilians, generally, but not limited to civilian leaders of the local community. Segments of the system may be specialized; e.g., active and retired military persons identified by special interests, teachers or other persons in governmental agencies qualified or considered to lecture in Air Force training courses, winners of AF-sponsored Science Fairs.

Biographical data usually including, but not limited to: name; business and home address and telephone numbers; name of spouse and family; description of positions in business and community affiliations with Air Force-oriented civic organizations and photographs. For Science Fair winners: Name/date of fairs; name of school; year in school; name of project; judging category, previous selection as Air Force winner with year and name of fair. May include summaries of circumstances of visits to the installation.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used by Public Affairs Officers, Executive Officers, Protocol Officers, or Commanders as reference for planning official functions, reporting to higher headquarters, selecting lecturers for training courses, and submitting nominations for Air Force or Department of Defense conferences or other functions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders and in notebooks/binders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Office of the Secretary of the Air Force, Office of Public Affairs (SAF/PAC), Washington, DC 20330-1000, or the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media, a state or local government, source documents such as reports, Federal agencies staff recommendations, and Science Fair questionnaires.

None.

Secretary of the Air Force, Office of Public Affairs (SAF/PA), Room 4D926, Washington, DC 20330.

Officers and key civilians (grade GS-10 or higher) currently assigned to positions in the Secretary of the Air Force Office of Public Affairs and its component divisions.

Biographical information including summary of military service, educational background, marital status and special interests.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a ready reference of assigned personnel for the Director of Public Affairs, Office of the Secretary of the Air Force; used in preliminary personnel evaluations for reassignment within the Secretary of the Air Force Office of Public Affairs and throughout the Public Affairs field.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, trade associations, automated system interfaces and from the public media.

None.

Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330; Washington National Records Center, Washington, DC 20409.

Members of the Air Force Reserve assigned to Mobilization Augmentation (MA) positions within the Secretary of the Air Force Office of Public Affairs.

Applications for mobilization augmentee status, training, or assignment; orders to training or active duty; training completion certificates; pertinent correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a training record for, `Participation and Assignment Within the Reserve Components;’ used by supervisory personnel to determine eligibility for promotion or reassignment.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in safes.

Retained in office files for two years after the individual completes or discontinues a training course, then retired to Washington National Records Center, Washington DC 20409, and, after 28 additional years, they are then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA), Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant for Reserve Affairs, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330. Individuals inquiring by mail should furnish their name and service number. Individuals making personal visits to the Office for Plans and Resources should have in their possession a valid identification card (DD Form 2AF(RES)).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Reserve Forces Liaison Officer, Office for Resources and Projects, Secretary of the Air Force Office of Public Affairs (SAF/PAX) Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports.

None.

Biographies of active duty general officers and high-level civilian personnel of the Department of the Air Force Service Information and News Center, Kelly Air Force Base, TX 78241 (AFSINC/IIB). Record system segments or duplicates pertaining to active duty general officers may be found at the Office of Public Affairs, Office of the Secretary of the Air Force, Washington, DC 20330; Headquarters of major commands and at all levels down to and including Air Force installations. Also at Air Force libraries, offices of air attaches to United States Embassies, Air Force sections of Military Assistance Advisory Groups and missions; unified activities and unified commands. Additional locations include the Air Force Chief Historian (AF/CHO), Washington, DC 20330; Assistant for General Officer Matters (AF/MPG), Washington, DC 20330; and the Aerospace Historical Foundation, University of KS. Biographies of retired Air Force general officers are located at the Media Relations Division, Secretary of the Air Force Office of Public Affairs (SAF/PAM), Room 5C879, The Pentagon, Washington, DC 20330, and at the Retired Activities Section, Assistant DCS/Personnel, Air Force Manpower and Personnel Center (AFMPC/AFPMSDMI), Randolph Air Force Base, TX 78150. Biographies of key civilian employees of the Office of the Secretary of the Air Force and of Headquarters, United States Air Force, relocated at the Director of Civilian Personnel, Washington, DC 20330. Biographies of key civilian employees at subordinate organizational levels may be found at the office of the Director of Civilian Personnel. Biographies of Air Reserve general officers are at Headquarters, USAF/REL, Washington, DC 20330. Record segments or duplicates may be found at the Office of Public Affairs, Headquarters, of the United States Air Force, major commands an major subordinate commands. Air Force Manpower and Personnel Center (AFMPC/DPMYR), Randolph Air Force Base, TX 78150; Headquarters, Air Force Reserve (Commander and Public Information Office), Robins Air Force Base, GA 31098; Air Reserve Personnel Center (Commander and Public Affairs Office), Denver, CO 80280; Headquarters, Military Airlift Command (CSB), Scott Air Force Base, IL 62225; Secretary of the Air Force, Manpower and Reserve Affairs (MRR), Washington, DC 20330; the Reserve Forces Policy Board, Washington, DC 20330; and the offices of all Air Reserve general officers. Biographies of Air National Guard general officers are located at the National Guard Bureau, Washington, DC 20310. Records system segments of duplicates may be found at Department of the Army major divisions and installations. Headquarters of the major commands and separate operating agencies. Army readiness regions; the offices of Army Guard and Air National Guard Liaison Officers; the Aerospace Audio-Visual Service, Norton Air Force Base, CA 92404; the Office of the Secretary of Defense; the Office of the Secretary of the Navy; the Library of Congress; the Air Force Association; the Army Association; the Reserve Officers Association; Air Force libraries; the Air War College, the offices of all National Guard and Air National Guard general officers, and the offices of state Adjutants General. Specific addresses may be obtained form the National Guard Bureau. Biographies prepared under the official biographies program for key military and civilian personnel of other Air Force organizations may be found at the Office of Public Affairs. Headquarters of major commands and at all levels down to and including Air Force installations. Headquarters United States Space Command (HQ USSPACECOM).

The Secretary of the Air Force, Under Secretary and assistant secretaries of the Air Force, Air Force general officers on active duty or retired, Air Reserve and Air National Guard general officers, Air Force personnel assigned as pilots to the Manned Space Program, and key military and civilian personnel at all Air Force organizations. Key personnel in Office of the Secretary of Defense (OASD), military departments, and HQ USSPACECOM.

Includes, but not limited to, summary of military service (including dates and locations of assignments and dates of promotions), military honors and awards, educational background, date and place of birth, marital status, name of spouse and family, and any additional personal information provided by the general.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties delegation by.

Biographies are prepared to support the Air Force policy to keep its members and the public informed about the Air Force and its leaders. Biographies may be used as resource documents in preparing news releases or other public information material and are included in the official personnel records of all general officers.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

In their final form the biographies are considered published, public domain material may be released to any requester on an as needed or as requested basis.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

No specific safeguards required.

Retained in office files until superseded obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241, for all biographies of active duty general officers and key civilians assigned to the Office of the Secretary of the Air Force or to Headquarters Air Force. Biographies for Air Reserve general officers at Headquarters USAF/REL; Air National Guard general officers at the National Guard Bureau, and retired officers from the Media Relations Division (SAF/PAM). All other biographies: Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center, the National Guard Bureau, Headquarters, USAF/REL, Media Relations Division (SAF/PAM) or the Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media and information obtained from source documents such as reports. Subject to final review before publication.

None.

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Individuals who are scheduled to attend, are attending, or have attended the Air Force Short Course in Communication at the University of Oklahoma.

Name, current active duty grade, and Social Security Number; class dates, copies of orders; copy of application to the University of Oklahoma; copies of transcripts from prior education; copies of final grades in the Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Provides the Academic Detachment Liaison Non-Commissioned Officer in Charge and the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX) with historical background on the conduct of the course; serves as a ready reference for students to verify or resolve questions concerning their attendance at the Short Course.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of Oklahoma, Norman, OK 73069.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, especially the Office of Admissions and Records, University of Oklahoma; Information obtained from source documents such as reports.

None.

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Active duty Air Force Public Affairs Officers in the grades of 2nd Lieutenant through Colonel.

Brief service history (including current grade and duty location), educational background, and information on previous attendance at the Air Force Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Public Affairs Career Management Staff Officer, Air Force Manpower and Personnel Center (AFMPC/DPMROS4D), Randolph Air Force Base, TX 78150, and by the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330, to determine eligibility of Public Affairs Officers to attend future classes in the Air Force Short Course in Communication.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in card files.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of OK, Norman, OK 73069.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or from the Chief, Office for Plans and Resources Projects, Secretary of the Air Force Office of Public Affairs, addresses as given.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data extracted from surveys of all Public Affairs Officers provided by major commands and separate operating agencies on all assigned Public Affairs Officers. Updated annually.

None.

Reason: SAF/PA no longer maintains the Your Guardians of Freedom database. The program ended in 2006 and the database was decommissioned. https://www.gpo.gov/fdsys/pkg/FR-2016-07-28/pdf/2016-17871.pdf

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-4527, and a contracted advertising agency provide recruitment advertising for the Air Force--location depends on the contractor.

Air Force Opportunity Center (AFOC). Contact the system manager for specific locations.

Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Prospective Air Force enlisted and officer personnel entering Active and Guard duty.

Name, Social Security Number (SSN), date of birth, mailing address, gender, telephone number, service number, recruiting program in which interested and source of referral, including name and Air Force base assigned.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).

The system will notify field recruiters of prospective Active and Guard applicants who have requested information and provide a central environment for storing recruiter contact records. Analysis of the data provides insight into which leads converted or cancelled, why they cancelled or converted, and what recruitment efforts generated high conversion rates. Summaries are used to evaluate the effectiveness of the advertising and referral programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

By name, Social Security Number (SSN), home address or date of birth.

Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Retained for two years after end of fiscal year in which all actions are completed, and then records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Strategic Communications Division, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual respondent and automated system interfaces.

None.

Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Air Force Junior Reserve Officer Training Corps (AFJROTC) instructor applicants and instructors.

Application for AFJROTC instructor duty, processing checklist, applicant evaluation forms, interview record, last 10 Airman Performance Reports or Officer Effectiveness Reports or summary of last 10 reports which includes period of supervision and overall evaluation, letter requesting Defense Central Index of Investigation (DCII) name check, photograph, Report of Separation from Active Duty, Retirement Order (if applicable), Commander’s recommendation (for noncommissioned officers on active duty only), miscellaneous correspondence such as resume and letter of recommendation, copy of AF retirement physical and Physical Evaluation Board Findings if applicant is retired with 30 percent or more disability awarded by VA, letter requesting medical evaluation of AFJROTC instructor applicants for personnel retired with 30 percent or more disability, letter verifying dependents, instructor preference card, instructor intent letter, contract data cards, termination letters, certification certificates, AFROTC Form 0-217, Change in AFJROTC Instructor Status, AFROTC Form 0-214, AFJROTC Instructor Contract Card, AFROTC Form 98 or 0-218, Air Force Junior ROTC Instructor Evaluation Report, letters pertaining to appeals of ratings and/or comments on AFROTC Form 98 or 0-218 and instructor termination questionnaire.

10 U.S.C. 102, Junior Reserve Officers’ Training Corps; Air Force Instruction 36-2010, Air Force Junior Reserve Officers’ Training Corps; and E.O. 9397 (SSN).

Used to evaluate applicant qualifications for employment as AFJROTC instructors. Also used to determine if instructor is meeting Air Force standards.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer magnetic tape and computer printouts.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting and overwriting.

Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Visitors must show armed forces identification card and some additional source of positive identification.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, witnesses and from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each AFROTC detachment located at the respective detachments. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force Human Resources Laboratory, Brooks Air Force Base, TX 78235-5601 is official repository for permanent record of all Air Force Officer Qualifying Test scores.

Air Force applicants testing at Air Force detachments.

Name, detachment, date of test, test scores, Social Security Number, air science year, number of test administrations, institution category, race, sex, marital status, education level, and program applying for.

10 U.S.C. Chapter 103, Senior Reserve Officers’ Training Corps; Military Selective Service Act of 1967, Section 6, (50 U.S.C. 456); 10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps (AFROTC), and E.O. 9397 (SSN).

Scores are used to evaluate applicants against criteria for entrance into AFROTC, and as a measure of quality. Scores are entered in cadet records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, in computers and on computer output products.

Retrieved by name and Social Security Number, location of test administration and date of testing.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

HQ AFROTC/RRAF will maintain records of scores attained on tests administered at AFROTC detachments for a period of four years or when no longer needed for research. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individual’s test results.

None.

United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

United States Air Force Basic Trainees who register complaints concerning their enlistment in the United States Air Force.

Name, address, Social Security Number (SSN), date of birth, service number; records resulting from personal interviews with basic trainees who file complaints about their enlistment, including, but not limited to, investigations on each complaint, conclusions and recommendations.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).

Provides a record of interviews with basic trainees who register complaints about the enlistment procedure. The data is used by the Recruiting Service Liaison Office to investigate the complaints and keep the Commander, United States Air Force Recruiting Service advised of the nature of complaints being received. It is also used as the basis for making procedural changes in the United States Air Force Recruiting Service when a trend develops in a specific area.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name or Social Security Number.

Records are maintained in a controlled facility. Records are stored in locked rooms and cabinets. Access through the computer system is safeguarded so that only authorized personnel can retrieve. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Records are cut off at the end of each calendar year in which case files are closed, held for one additional year, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records contain specific complaints/allegations made by the individual and responses to the complaints/allegations by appropriate Air Force Recruiting Service personnel.

None.

Deletion: The records collected for this system are now covered by F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659).

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527.

Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force enlisted personnel entering active duty. Individuals tested and processed for Air Force enlistment. Potential Air Force enlistees qualified through the Armed Services Vocational Aptitude Battery (ASVAB) high school testing program. Applicants for the Officer Training School. Air Force active duty officer and enlisted personnel.

Supervisor’s rating, achievement, aptitude, reading, vocational interest, adjustment and temperament inventory scores, Air Force tech training class score, statistics and trend analysis.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002; and E.O. 9397 (SSN).

Research statistical reference file used by Headquarters United States Air Force Recruiting Service. Specific uses are to: (1) Evaluate the quality of Air Force military personnel procured by Air Force Recruiting Service; (2) develop a more objective screening process for entry into recruiting duty; and (3) develop opinion-based recommendations for recruiting effort improvements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:

The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Records are stored in file folders, in computers and on computer output products.

Retrieved by Social Security Number, study control number or name.

Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically or the use of a Common Access Card (CAC). Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Records are retained until no longer needed. ASVAB records are destroyed after two months. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals, supervisors, from Air Force Technical Training Centers and from the Recruiting Activities Management Support System (RAMSS).

None.

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527. Air Force Recruiting activities official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Active duty enlisted and officer recruiter personnel relieved from duty.

Social Security Number (SSN), name, and individual military record.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2001; and E.O. 9397 (SSN).

Headquarters, Air Force Recruiting Service use data to monitor personnel relieved from duty.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘DoD Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in paper file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Stored in locked cabinet, locked office and locked building.

Retained in office files for one year after annual cutoff, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.

Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from source documents, such as reports.

None.

Headquarters Air Education and Training Command, 550 D Street East, Randolph Air Force Base, TX 78150-4433, input/output remote at 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605, and Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Air Force active duty enlisted personnel. Attached records for Air National Guard and Air Force reserve personnel attending basic military training and the Officer Training Group. Active duty enlisted personnel attending Officer Training Group in TDY status.

Airmen trainee records containing name, Social Security Number, and other personal data for assignment from basic military training, security investigation, job preferences, dependent data, education, test scores, grade and promotions, biographical history, physical data, drug abuse history, enlistment personnel and guaranteed training enlistee program data, separation information, classification data, service dates, and basic training flight, squadron, entry and graduation dates.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2108, Airman Classification. E.O. 9397 (SSN).

To create an initial record for the Base Level Military Personnel Data System (BLMPS); to provide Air Force Military Personnel Center (AFMPC) with initial accession information on non-prior service enlistees; provide for improved classification and assignment procedures using computer processes; provide necessary information to Joint Unit Military Pay System (JUMPS) and Lackland Entering Pay System (LEAPS) for establishment of military pay records; interface the data ring process to the maximum extent with other functional areas; and to standardize and simplify personnel processing for the 3700 Mission Support Squadron, Lackland Air Force Base, TX, so that they may more effectively control record preparation, processing, and classification actions necessary to transition civilian enlistees to military status.

Aptitude tests are administered; biographical history and job and assignment preferences are collected; and personal data is collected from enlistment records to establish a mechanized record necessary to support classification and assignment of trainees. Accession and update data is furnished through automatic interface to the advanced Personnel Data System (PDS) at AFMPC and Air Training Command, Randolph Air Force Base, TX; to JUMPS at Defense Accounting and Finance Center, Denver, CO, and to LEAPS at accounting and finance, Lackland Air Force Base, TX.

History records are furnished monthly to the Human Resources Laboratory, Personnel Research Division (HRLPRD) Brooks Air Force Base, TX, for statistical analysis and to HQ USAF Recruiting Service/RSO, Randolph Air Force Base, TX, for use in the enlistee quality control monitoring system. Data is used to prepare forms, processing schedules, reassignment and promotion orders, classification actions, transaction and error rosters, autodin lists, and management products necessary to administer trainees while at Lackland Air Force Base, TX. Standard BLMPS products such as JUMPS transaction registers, strength balance reports, and suspense lists are prepared. Changes in basic data, promotions, reassignments, separations, and duty status changes are reported to PDS, JUMPS, and LEAPS as the action occurs. History records used at HRLPRD and the enlistee quality control monitoring system are augmented by additional data from PDS and technical training centers and are used to evaluate the quality of airmen enlisted in the USAF and the effects of changes in procurement and classification policies.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records for basic trainees are retained in active file until departure from basic military training is confirmed then transferred to history file on magnetic tape for one year. Records for Officer trainees are maintained in the active file until end of fiscal year in which they enter training and then transferred to history file on magnetic tape for one year. History file is destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from automated system interfaces, from source documents such as reports, and from forms prepared during enlistment processing and completed during interviews and testing at 3731 Personnel Processing Squadron.

None.

Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each Reserve Officer Training Corps detachment located at respective detachments.

Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force Reserve Officer Training Corps (AFROTC) cadets applying for, or enrolled or previously enrolled within the past three years, in the professional officers course or the general military course, if the latter participation was in a scholarship status.

Applications for enrollment in the Air Force Reserve Officers’ Training Corps (AFROTC) courses, applications for the AFROTC scholarship program substantiation records of qualification for the courses or programs, acceptances of applications, awards of scholarships, records attesting to medical, academic, moral and civic qualifications, records recording progress in flying instruction, Euro-NATO Joint Jet Pilot Training (ENJJPT) application data, academic curriculum and leadership training, counseling summaries, records of disenrollment from other officer candidate training; records of separation or discharge from officer candidate training; records of separation or discharge of prior service members; financial record data, certification of degree requirements; Regular appointment nomination data, records tendering and accepting commissions, records verifying national agency checks or background investigation, records required or proffered during investigations for disenrollment, legal opinions, letters of recommendations, corroboration by civil authorities, awards, citations; and allied papers.

Field training administration records consist of student performance reports.

10 U.S.C. Chapter 33, Original Appointments of Regular Officers in Grades Above Warrant Officers; 10 U.S.C. Chapter 103, Senior Reserve Officers’ Training Corps; E.O. 9397 (SSN); Air Force Instruction 36-2011, Air Force Reserve Officers Training Corps (AFROTC); and Air Force Officer Accession and Training School Instruction 36-2011, Administration of Senior Air Force Cadets.

Used for recruiting and qualifying a candidate for acceptance as an AFROTC cadet, continuing the cadet in the program and awarding an Air Force commission.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders, note books/binders, in computers and on computer output products.

Retrieved by name, Social Security Number and detachment number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records at unit of assignment are destroyed one year after acceptance of commission or one year after disenrollment. Records at HQ AFROTC for disenrolled cadets are destroyed after three years. Computer records are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Senior Program, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and Commander of appropriate AFROTC detachment.

Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the AFROTC Detachment Commander at location of assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.

Individuals seeking to access records about themselves contained in this system should address requests to the AFROTC Detachment Commander at locations of assignment. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Sources of records in the system are educational institutions, secondary and higher learning; government agencies; civilian authorities; financial institutions; previous employers; individual recommendations, interviewing officers; and civilian medical authorities.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that disclosure would reveal the identity of a confidential source.

Deletion: The records contained in this system of records are now maintained under F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.

Officer Training School, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Officer trainees while attending Officer Training School (OTS).

Officer trainee record showing name, performance data such as written and physical fitness test scores, measurement evaluations, merits and demerits earned, involvement in remedial programs, counseling documentation, student disposition indicators showing first time in training or recycled back into the program.

10 U.S.C. Chapter 907, Schools and camps as implemented by Air Force Instruction 36-2013, Airman Commissioning Programs and Officer Training School.

To monitor the progress of an individual toward completion of the program. Records may be grouped by class, squadron, flight, or performance factor in the accomplishment of evaluations of the program or the individual in relation to peers. Studies, analyses, and evaluations that use these records are intended to rank order graduates for each class and determine award winners, e.g., Distinguished Graduate, Top Academic Winner, etc.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Records are stored on magnetic tape, disk units, in computers and on computer output products.

Retrieved by individual’s name, class, squadron, or flight.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Records are retained for two years after class graduation then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, flight commanders, OTS instructors, personnel specialists and members of the registrar’s office.

None.

The system is centrally administered by the Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Computer processing for the system is performed by the Technology Support Division.

The system may have a record for any person who since January 1, 1968 has completed a formal course of instruction conducted by one of the Air Force schools identified in the current Community College of the Air Force General Catalog. Such courses do not include pre-commissioning courses and courses conducted exclusively for officers or their civilian counterparts. The system includes records reflecting Air Force courses completed before 1968 and other educational accomplishments for persons who as enlisted members of the Air Force registered in programs of study leading to credentials awarded by the college. Both here and where appropriate below, the general term Air Force includes the regular Air Force, the Air Force Reserve, and the Air National Guard.

Individual academic records and, where necessary to serve airmen registered in study programs leading to credentials awarded by the college, a variety of source or substantiating records such as copies of registration applications and document control records derived from such applications, civilian college transcripts, college level examination program score reports; copies of educational records originated by other Air Force and non-Air Force agencies external to the college (such as the Federal Aviation Agency, the United States Armed Forces Institute, and the Defense Activity for Non-traditional Education Support), copies of a variety of Air Force personnel records (such as documents derived from master records maintained by the Air Force Manpower and Personnel Center and microfiche records of locator data); and records of credentials awarded to graduates. The college also maintains copies and related records of communications from, to, or regarding persons interested in the college, its educational programs, its student record system, and related matters. Copies of and statistical records derived from individual responses to surveys, questionnaires, and similar instruments authorized by HQ USAF may also be maintained as needed for managerial evaluation and planning by officers of the college.

10 U.S.C. 9315, Community College of the Air Force: associate degree; Air Force Instruction 36-2304, Community College of the Air Force, and E.O. 9397 (SSN).

Records originated in the system document, in terms of credit awarded or accepted in transfer by the college, individual educational accomplishments which satisfy curricular requirements of study programs leading to an Associate in Applied Science degree offered by the college. Transcripts of records in the college are, at the written request of persons concerned, furnished to any recipient(s) designated in such requests. Such recipients typically include Air Force Education Services Centers, other offices where Air Force personnel are stationed, educational institutions, and potential or current employers. CCAF transcripts and copies of other records originated in the college are also used to support educational and occupational counseling, planning, and development; admission to other colleges; and related individual affairs. Disclosures of information recorded in the system may be made to employees of civilian contractors engaged by the Air Force to provide services which directly or indirectly support the record system.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Permanent student computer records are maintained on and as necessary reproduced from magnetic media. Paper records are maintained in file folders, card files, and special binders/cabinets designed for computer listings.

Computer records are retrievable by a combination of Social Security Number and certain letters of last name. Paper records are retrievable by either Social Security Number or name.

Records maintained in the college are normally disclosed only upon written request from the subject of the records or upon written request from an Air Force officer or employee responsible to provide educational or related services to Air Force personnel. Disclosures to non-Air Force agencies not requested by the subject of the records require approval of an officer of the college. Except for disclosures within the college as may be necessary to its operations, requests by telephone and other unwritten means will not be honored unless in the judgment of a responsible member of the college staff the requester is a member or employee of the Air Force acting on behalf of, or is, the person whose record is requested. Special care is exercised to ensure complete identification of the requester, the person whose record is to be disclosed, and intended use. Other systematic safeguards to ensure integrity of records include secure storage of successive generations of computer master files, existence and long-term retention in other Air Force facilities of records needed to rebuild the entire system in the event of catastrophe, and traditional measures to ensure the security of Air Force facilities. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force security police during non-duty hours. Those in computer storage devices are protected by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference. Academic records maintained in the Student Transcript, Administration, and Records System are retained as permanent records in accordance with the American Association of Collegiate Registrars and Admissions Officers’ publication Retention of Records dated 1987. Active master file records on the computer are by their nature evolutionary and will be maintained permanently. Paper records maintained to serve students registered in study programs are retained so long as a registrant remains active in his or her program. Such records are destroyed 1 year after a registrant completes his or her study program. Other records are typically retained only so long as they may serve a useful purpose, which is typically between 30 and 90 days. Computer records are destroyed by erasing, deleting or overwriting.

Director of Admissions/Registrar, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613.

Persons who have not registered in the college should address inquiries regarding records maintained by the college to Chief, Student Records Branch, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Persons who have registered in the college may address inquiries as above or to Chief, Academic Programs Division, also at Maxwell Air Force Base. Such inquiries will need to include the full name (and former names if appropriate), Social Security Number, and birth date of the inquirer, and should include a full return address (including ZIP Code). Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

Individuals seeking to access records about themselves contained in this system should address requests to the System Manager, or to addresses listed above.

Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, automated system interfaces and from source documents submitted to the college by or at the request of individuals concerned, or by other Air Force agencies acting on behalf of individuals concerned.

None.

Air University, Maxwell Air Force Base, AL 36112-6337.

Air Force Institute of Technology, Admissions and Registrars Office (AFIT/ENER) Wright-Patterson Air Force Base, OH 45433-7765.

Graduates and students currently or previously enrolled in Air Force Institute of Technology (AFIT), Air University (AU) schools to include Air Force Institute of Advanced Distributed Learning (formerly, ECI).

Individual name; SSN; transcripts; test scores; completion/non-completion status; course grades; type of degree earned; rating of distinguished, outstanding or excellent graduate as appropriate; and other documents associated with academic records.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).

To support the core functions for the administration of academic records required for graduate education, professional military education, and continuing education. The system will provide academic records that meet the requirements of academic accreditation of Air University’s various educational programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper in file folders and on electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force Security Forces during non-duty hours. Those in computer storage devices are protected by computer system software.

Permanent records.

Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765.

Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit the Office of the Registrar. Identification is required.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell AFB AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit Office of the Registrar. Identification is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, source documents such as reports, testing agencies, student, and on-the-job training officials.

None.

Deletion: Redundant with F036 AF AETC A, Student Records (August 13, 2004, 69 FR 50173). All records have run their retention/disposition and have been destroyed. Therefore, F036 AETC N, Student Record Folder can be deleted.

Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

International Military Students (IMS) and active duty military personnel assigned to the program.

Name and Social Security Number; demographic data such as date of birth, sex, marital status, ethnic group; educational data; performance data such as test scores; measurement data; individual training progress and proficiency; class schedule; locator, and academic status.

10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 16-103/OPNAVINST 1550.11/MCO 1550.24, Management of the Defense English Language Program; DoD Directive 5160.41E, Defense Language Program (DLP) and E.O. 9397 (SSN).

To track cause and type of attrition and to compare the results against demographic and performance data; monitor the progress of each individual toward completion of the program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name or student control number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. Access to the computer system requires user code and password.

Output products are retained until no longer needed; computerized records will be retained indefinitely after individual completes or discontinues training. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Inquiries should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Requests should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the individual, source documents, and commanders.

None.

Deletion: Redundant with F036 AF AETC A, Student Records (August 13, 2004, 69 FR 50173). All records have run their retention/disposition and have been destroyed. Therefore, F036 AETC P, Student Questionnaire can be deleted.

Headquarters Air University, Curriculum and Research Directorate (HQ AU/XPZ), Maxwell Air Force Base, AL 36112-5001.

All students attending any of the following Air University (AU) schools in residence, Air War College; Air Command and Staff College; Squadron Officer School; the USAF Senior Noncommissioned Officer Academy; Ira C. Eaker Center for Professional Development; Center for Aerospace Doctrine, Research and Education, and all faculty and staff of these schools.

Education and assignment history, information on school curriculum, facilities, and budgets by organization within AU and manpower data for AU organizations.

Selected demographic data on students, faculty, and staff assigned to AU to include evaluation data, personnel data and school curricula data.

Data on AU facilities, selected budget information and historical data regarding the operations of AU schools.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by; as implemented by DOD Instruction 1430.5; Air Force Regulation 53-8, USAF Officer Professional Military Education System; and E.O. 9397 (SSN).

The system will be used to generate statistical summaries of unclassified data for use by action officers as part of their normal duties, and to enable programming of simple applications for use by other AU organizations and headquarters personnel.

Additional capabilities of the system will consist of word processing and statistical analyses necessary for producing summaries and reports as needed by the Air University Commander and Air Force senior leadership.

The system will be used to support the mission of Air University.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation apply to this record system.

Storage:

Records are maintained on computer in an automated medium.

Records may be retrieved by any of the following, Social Security Number, name, date of birth, specialty or occupation code, rank/grade, aeronautical rating, branch of service, service status, educational level, advanced degrees, professional military education school attended, status (student/faculty/staff), or academic rank (if faculty).

The room containing the IRAS computer system and all storage media has two lockable entrances which will be secured after duty hours. A checklist of authorized users will be placed by each entrance. Individual user codes/passwords will be required for access onto the system. Backup copies of all disks will be labeled and placed in a designated location in the room. Tapes and disks will be securely stored when not in use.

The system manager will assign passwords to all users. HQ AU/XPZ will maintain security logs, run logs, and incident reports used to provide audit trails for the system.

Records are maintained for a period of 10 years and then destroyed. Principal means of destruction of data on magnetic media will be degaussing or overwriting.

HQ AU, Chief of Computer Applications or the HQ AU Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

Individuals seeking to determine if records about themselves are contained in this system should address written inquiries to or visit HQ AU, Chief of Computer Applications, or the HQ AU, Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity with an Armed Forces identification card or driver’s license.

Individuals seeking access to records about themselves contained in this system should address written inquiries to or visit HQ AU Chief of Computer Applications or the HQ AU Curriculum Coordinator, HQ AU/XPZ, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system managers.

Information in the system will be provided by the individual concerned; by each Air University organization; and from local organizational data bases.

None.

Headquarters, Air Force Recruiting Service, Directorate, Division, Branch, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Prospective Air Force enlisted and officer personnel entering Active, Guard and Reserve duty and Air Force enlisted personnel on recruiting duty.

Name, Social Security Number (SSN), scores on all qualification tests, mailing address, educational level, prior service history, age, sex, race, marital status, and number of dependents physical job qualifications, job preferences, jobs offered and accepted, recruiting and processing locations, education data, dates of processing, and other personal data relevant to the recruitment process.

10 U.S.C. 503, Enlistments: Recruiting Campaigns, and Air Education and Training Command Instruction 36-2002, Recruiting Procedures for the Air Force; and E.O. 9397(SSN).

The system will provide field recruiters an automated tool to process prospective Active, Guard and Reserve applicants; evaluate recruiter’s and job counselor’s activity and efficiency levels; and analyze pre-enlistment job cancellations for common reasons.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Name or Social Security Number (SSN).

Records are accessed only by person(s) responsible with a need to know for servicing the system of records in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software.

Enlistment processing records, recruiter personnel records, and personal interview records (PIR) are archived and later destroyed after no longer needed.

Chief, Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Request must contain full name, Social Security Number, and current mailing address.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or may visit the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527, Monday through Friday between the hours of 8 a.m. and 4 p.m. Identification is required.

Request must contain full name, Social Security Number, and current mailing address.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

From the individual.

None.

306 Flying Training Group, 1st Flying Training Squadron, Pueblo, CO 81001.

All students entered in Initial Flight Screening.

Flying training grades and records. Complete record of training including class number, flying and academic course completed, flying hours, whether graduated or eliminated and date, reason for elimination. Commander’s Review proceedings, student performance in each category of training, including grades, evaluations and performance documentation, background information including name, grade and Social Security Number (SSN).

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Education and Training Command Instruction 36-2205, Formal Aircrew Training Administration and Management, and E.O. 9397 (SSN).

To determine flying training potential, document, and record performance, and manage training.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `DoD Blanket Routine Uses’ published the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper file folders and electronic storage media.

Retrieved by name or Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Student training records are destroyed 1 year after completion of the Initial Flight Screening program. Student grade books are destroyed 18 months after class graduates. Commander’s review records are destroyed one year after closeout. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, for contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Internally generated. Information from source documents, such as grade sheets, written examinations, and flight examinations; from reports by instructors, and from the individual.

None.

Deletion: The records contained in this system of records are no longer required. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force’s inventory.

This system and its records are a duplicate of records maintained in a system of records covered under F036 AETC Y, Training Integration Management System (TIMS) Records (November 12, 2008, 73 FR 66873) and F036 AF AETC B, Graduate Training Integration Management System (GTIMS) (June 30, 2009, 74 FR 31261).

Deletion: Redundant with F036 AF AETC A, Student Records (August 13, 2004, 69 FR 50173). This information is maintained in the Student Records database. There is no separate system for potential faculty; all records are maintained in the Student Records Database.

Air Force Institute of Technology (AFIT), AFIT Communications and Information Directorate, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.

Air Force active duty members, reservists, Department of Defense (DoD) civilian employees, and other federal government employees attending civilian institutions.

Name, social security number (SSN), federal identification number (FIN), unique system created identification number, gender, race, date of birth, country of citizenship, mailing and home address, home telephone, personal e-mail address, occupation, pay grade, rank, assigned unit identification code(UIC), service affiliation, government agency, course work, grades, academic program, emergency contact information, personal cell telephone, and security clearance.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Developmental Education; and E.O.9397 (SSN), as amended.

This system integrates all aspects of student information management. It provides core functions required for resident student graduate education, management of students in civilian institution programs, and course management for civil engineering education programs. Also, provides support for registration, academic programs, course offerings, grades, education planning, candidate packages, resource scheduling, degree auditing, financial reimbursements/forecasting, and official transcript generation.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices may apply to this system.

Storage:

Records are stored electronically within the Air Force Institution of Technology Data storage.

Name, unique system-created identification number, and/or Social Security Number (SSN).

Records are maintained in a secure facility on the installation; physical entry is restricted by security guards and presentation of authenticated identification badges at entry control points, and cipher locks and key cards for access into buildings. Records are accessed by the custodian of the record system and by person(s) responsible for servicing the record system in the performance of their official duties using Common Access Cards. Persons are properly screened and cleared for access. The information is protected by using user profiles, passwords, and encryption. User profiles are role-based and ensure that only data accessible to the individual’s role will appear on the screen.

Destroy 30 years after individual completes or discontinues a training course. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by shredding.

Director, Communications and Information, 2950 Hobson Way, Wright-Patterson AFB, Ohio 45433-7765.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Director, Communications and Information, 2950 Hobson Way, Wright-Patterson AFB, Ohio 45433-7765.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Director, Communications and Information, 2950 Hobson Way, Wright-Patterson AFB, Ohio 45433-7765.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare( or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations, are published in Air Force Instruction 33-332, The Air Force Privacy and Civil Liberties Program; 32 CFR part 806b; or may be obtained from the system manager.

Information comes from source documents such as written examinations and grade sheets; from reports by instructors and students; and from the individual.

None.

Central records maintained at the College Scholarship Program (CSP), HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106.

High school students or graduates who apply for the CSP.

Air Force Reserve Officer Training Corp (AFROTC) administrative unit; applicant’s address; AFROTC detachment located at the educational institution to be attended by the applicant; AFROTC detachment which the applicant desires to attend; Air Force Junior Reserve Officer Training Corp (AFJROTC) unit attended by applicant; college entrance examination board scores; applicant’s class standing and size of class; applicant’s disqualification causes; personal interview actions and associated waivers as required; applicant’s medical status; applicant’s full name; AFROTC program qualification; applicant’s medical remedial requirements; applicant’s scholarship status; applicant’s Social Security Number (SSN); applicant’s test qualification; civil air patrol wing attended; applicant’s high school and address; applicant’s high school placement; applicant’s grade point average; applicant’s telephone number; applicant’s date of birth; applicant’s statement of understanding and intent; medical testing facility; AFROTC area admission counselor’s areas of responsibilities; applicant’s scholarship choices; AFROTC CSP scholarship selection board results; applicant’s designated scholarship; civil involvement information and associated waivers as required; name of educational institution to be attended by applicant; applicant’s high school principal evaluation; AFJROTC instructor evaluation of a cadet; English teacher’s evaluation; Math teacher’s evaluation; Science teacher’s evaluation; high school transcripts; application forms. Computer generated summary data posted on the Air Force Officer Accessions Training School (AFOATS) restricted Web site viewed only by AFROTC detachments.

10 U.S.C. 2107, Financial Assistance Program for Specially Selected Members; Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps; Executive Order 9897; and E.O. 9397 (SSN).

Used by AFROTC scholarship program office and AFROTC detachments for processing and awarding of CSP scholarships; counseling applicants concerning application difficulties and problems; investigatory material compiled to determine suitability, eligibility and selection for a scholarship, and the recruiting of applicants into the AFROTC program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, and electronic storage media.

By name and Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. All information is sent out through the U.S. Postal Service.

Destroy after 1 year or when no longer needed whichever is sooner. Destroy by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Mr. Jack Sanders, Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106.

Applicants seeking to determine whether information about themselves is contained in this system can address written requests to or visit the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.

Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.

Applicants seeking access to information about themselves from CSP records can obtain assistance by writing to or visiting the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.

Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions, automated system interfaces, police and investigating officers and from source documents such as reports.

Portions of this system which fall within 5 U.S.C. 552a(k)(5) are exempt from the following provisions of Title 5 U.S.C. 552a: Sections (c)(3); (d); (e)(4), (g), (h), and (f) of the Act, but only to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Department of Air Force, 12th Operational Support Squadron, Bldg. 740, Suite 1, 501 I Street East, Randolph Air Force Base, TX 78150-4336.

Department of Air Force, 12th Operational Support Squadron, Bldg. 990, Room 105, 151 J Street East, Randolph Air Force Base, TX 78150-4336.

Department of Air Force, 14th Operational Support Squadron, Bldg. 230, Room 25, 144 Liberty Street, Columbus Air Force Base, MS 39701-4001.

Department of Air Force, 47th Operations Group, Bldg. 320, Room 1183, 417 Liberty Drive, Laughlin Air Force Base, TX 78843-5133.

Department of Air Force, 80th Operational Support Squadron, Bldg. 2320, Room C-141, 835 20th Avenue, Sheppard Air Force Base, TX 76311-2030.

Department of Air Force, 71st Operational Support Squadron, Bldg. 672, Room 145, 173 Merritt Road, Vance Air Force Base, OK 73705-5214.

All students and cadre involved in the flight training operations to include active duty U.S. Air Force and U.S. Navy personnel; Air National Guard and reserve personnel, Department of Defense (DoD) civilians and contractors, and foreign national military.

Biographical and background information including name, grade, and Social Security Number (SSN), source of commission, education including university, dates of attendance, graduation degree(s), major and date; past training unit of assignment; class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated to include with reasons for elimination and Training Review Board proceedings and records which document aircrew training, evaluations, performance, and accomplishments.

10 U.S.C. 8013, Secretary of the Air Force; Air Education and Training Command Instructions; AETCI 36-2205 Formal Aircrew Training Administration and Management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management; and Executive Order 9397(SSN).

To manage all aspects of Joint Air Force and Navy primary aircraft student training. Provides scheduling of all resources-students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft, and airspace. I will maintain data and provide performance evaluation and deficiency tracking of students. In addition, it will manage syllabi and evaluates training course content. The system also monitors student performance by source of entry, education level, and minority status, maintains background information and qualifications of graduates for follow-on training to Air National Guard, Air Force and Navy Reserve, and other Air Force and Navy training units. Provides data for and documents proceedings in the event of Training Review Board actions. Maintains data and tracks the training, and qualifications of instructor pilots and other training cadre.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name and Social Security Number (SSN).

Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force and Navy installations. Backup tapes are stored in locked theft-proof and fireproof cabinets in locked rooms. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) are controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions. User roles and permissions are established and assigned in accordance with individual responsibilities; i.e., student, instructor, training manager, system manager.

Retained as active at least two years. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Individual and other DoD systems.

None.

Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, Lackland AFB, TX 78236-5511.

U.S. Air Force enlisted trainees.

Individual student records containing individual’s name, Social Security Number (SSN), written test results, physical fitness results, counseling records, training progress check results, emergency notification data, height/weight information, training waivers, discharge case disposition (if applicable), and other documents pertaining to student accountability and administration.

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, Air Education and Training Command Instruction (AETCI) 36-2203, Training Administration and E.O. 9397 (SSN).

Used to evaluate and record performance/progress of student, and to determine generate statistics to measure the health and effectiveness of Basic Military Training (BMT).

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3).

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic Storage Media.

By name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons. User’s level of access is restricted by their role within the organization.

Computer data is actively maintained only for the period the trainee is enrolled in basic military training. Upon graduation, data is retained for 18 months and destroyed by deleting files, erasing, degaussing or overwriting using approved Air Force procedures and products.

Department of the Air Force, Chief, Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 Truemper Street, Lackland AFB TX 78236-5511.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Personal data on recruits is received electronically from the Technical Training Management System (TTMS). Training data is input by personnel assigned to the 737th Training Group.

None.

Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Active duty Air Force military, Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors, Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, professional expertise and appointments, membership in professional societies, civic activities, state of license, and limited medical/immunization information for personnel readiness.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin.

Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor’s name and date supervision began.

Performance data, i.e. date of last report and date next report due.

May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.

Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.

To assist in determining and scheduling workload requirements in support of their organization’s assigned mission.

This system serves a ready reference locator and can be used to produce manpower reports.

Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.

Records maintained as a historical file while individual is assigned to the unit.

Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual’s TDY. Records are destroyed by tearing into pieces, shredding, pulping, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Department of Air Force, Air Force Research Laboratory, Phillips Research Site, Information Requirements, AFRL/RVIR; 3550 Aberdeen Ave., SE., Kirtland AFB, NM.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Requests should contain individual’s name and Social Security Number (SSN).

Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Requests should contain individual’s name and Social Security Number (SSN).

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

The individual, personnel or training records and records created by commander/supervisor.

None.

Professional Military Education Center, NCO Academies and schools at Air Force Major Commands and bases.

Military personnel, foreign military personnel, and civilians assigned to the centers or schools as students, faculty and staff.

Student records which may include but are not limited to name, rank, Social Security Number, branch of service, AFSC or equivalent, date of birth, education level, aero rating, aircraft type, flying status, gender, type of commission, commissioning date, student identification number, class number, student computer login, phone number, final grade, permanent and/or temporary duty location, assigned instructors, certificates, and equipment issue.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; and E.O. 9397 (SSN).

Used as a record of attendance and training, class standing, completion or elimination, as locator, supply issue, and as a source of statistical information.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy act, these records or information contained therein may specially be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in paper files, and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are stored in security file containers/cabinets or rooms. Records are accessed by the custodian of the system or persons responsible for maintenance of the records in course of their official duties. Computer records are protected by computer system software.

Retain graduate records for 10 years after course completion by affiliate schools; student grade books and training review board records are destroyed one year after completion of training; summary training records are retained in office files for two years after completion or discontinuance of course; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from students, staff, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.

None.

The Air Force headquarters database is located at HQ AETC/A3IS, Hangar 6, Suite 1, 1150 5th Street East, Randolph Air Force Base, TX 78150-4404.

The site training databases are located at:

325th Operational Support Squadron, Bldg. 164, Room 105, 841 Florida Ave., Tyndall Air Force Base, FL 32403-5552.

56th Operations Support Squadron, Room 122, 7324 N. Homer Dr., Luke AFB, AZ 85309-1661.

Doss Aviation, One William White Blvd., Room 120, Pueblo, CO 81001-1120.

23 FT Squadron, 58 Operations Group, Bldg. 6621, Room 1, Andrews Ave., Ft Rucker, AL 36362-3636.

All students and cadre involved in the flight training operations to include: active duty Air Force, Navy and National Guard personnel and Reserves, Department of Defense (DoD) civilians, contractors and foreign national military.

Name, grade, Social Security Number (SSN), address and telephone number, source of commission, education information to include university, dates of attendance, graduation degree, major and date and past training unit of assignment. Complete record of flying training including class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated with reasons for elimination and Training Review Board proceedings.

10 U.S.C. 8013, Secretary of the Air Force; AETCI 36-2205, Formal Aircrew Training administration and management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management and E.O.9397 (SSN).

Manages all aspects of Air Force graduate flight training. Provides scheduling of all resources to include students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft and airspace. Monitors student performance by source of entry, education level and minority status. Maintains data, tracks and provides performance evaluation and deficiency tracking of students; and training and qualifications of instructor pilots and other training cadre. Maintains training information and qualifications of graduates for follow-on training to Air National Guard/Air Force Reserve and other Air Force/Navy training units. Manages syllabi and evaluates training course content. Provides data for and documents proceedings in the event of Training Review Board actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: the DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

By name and Social Security Number (SSN).

Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force installations. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) is controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions.

Air Education and Training Command (AETC) archive policy training records to include GTIMS computer databases are retained as active at least two years. Archiving records from the units’ servers that are more than two years old will begin when the data is complete and correct, i.e., final Merit Assignment Selection System (MASS) is run and students are graduated and correctly dispositioned. HQ AETC/A3IS will maintain a complete GTIMS data base indefinitely.

GTIMS hardcopy reports such as student grade book and other paper reports generated for instructor, flight commander, etc., are destroyed one year after completion of training.

Training Review Board records are retained for one year. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4325.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.

Individuals should provide full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current address and telephone number. The requester’s signature should be certified/verfied by a notary public as below.

If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.

Individuals should provide full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current address and telephone number. The requester’s signature should be certified/verfied by a notary as below.

If an unsworn declaration is executed outside the United States, it shall read"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read"I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

From the individual; students’ grades rendered by Computer Aided Instruction (CAI) tests and instructor grades from observed training events.

None.

Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Active duty Air Force military personnel, and Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors may be included when records are created which are identical to those on military members. Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, and names of family members, religion, professional expertise and appointments, membership in professional societies, civic activities and state of license.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin. Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor’s name and date supervision began.

Performance data, i.e. date of last report and date next report due.

May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.

Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.

To assist in determining and scheduling workload requirements in support of their organization’s assigned mission.

This system serves a ready reference locator and can be used to produce manpower reports.

Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.

Records maintained as a historical file while individual is assigned to the unit.

Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD"Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual’s TDY. Records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commanders/supervisors at the installation, base, unit, organization, office or function to which the individual is assigned. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

The individual, personnel or training records and records created by commander/supervisor.

None.

Family Services and Field Personnel Records Group (FPerRGp) at the respective unit of assignment or servicing Military Personnel Flight. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

All current and former participants.

Full name, Social Security Number (SSN), Social Security Number, address, and associated information relating to an individual’s training, honors/awards, participation, requests for early return to country of origin and associated actions.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Regulation 211-24, Family Services Program and E.O. 9397 (SSN).

To document an individual volunteer’s training, honors/awards, participation, and associated actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to this system.

Storage:

Maintained in visible file binders/cabinets or card files.

Retrieved by name.

Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for need-to-know. Records will be maintained in locked rooms.

In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.

Request must include full name, address, Social Security Number (SSN) and be signed.

Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.

Request must include full name, address, Social Security Number (SSN) and be signed.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual volunteer or is based on program participation as documented by other means.

None.

Headquarters, Air Force Audit Agency, 1125 Air Force, The Pentagon, Washington, DC 20330-1125, and all Air Force Audit Agency area offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force Audit Agency active duty and reserve officer and enlisted personnel, and civilian employees.

Training Control Record, Training Achievement Report, Certificate of Training, Record of Training or Certification of Equivalency, College Transcripts, General Military Training Record, Training Completion Notices, Training Progress Reports, Course Evaluation, Requests for Training/Tuition Assistance, Roster of Interns, Summary of Region/Division Training Requirements, Memorandums of Training Approvals, Roster of Personnel Scheduled for Training.

10 U.S.C. 8032(b)(1), General duties.

Used by Air Force Audit Agency headquarters personnel, Area Audit Office Chiefs, supervisory auditors, training officers, and region/division chiefs to schedule training and evaluate training progress and results.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Auditor General, Air Force Audit Agency, Norton Air Force Base, CA 92409.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions and from automated system interfaces.

None.

Air Force Audit Agency Training Division (AFAA/RMT), March Air Force Base, CA 92518-1852.

Air Force Audit Agency military and civilian employees.

Records include but are not limited to: Correspondence and application documents requesting, approving, disapproving, recommending and coordinating the assignment of personnel to: Long-term, full-time training programs; short-term government and non-government schools, seminars, short courses and symposiums; certified public accounting review courses; certified internal auditor review courses; non-government job-related, off-duty training, and the grades, completion certificate, and budget information related thereto. Includes information on prior academic achievements.

10 U.S.C. 8013, Secretary of the Air Force.

Provides basis for determining those selected for training programs; record of individuals who applied for the programs; progress reports of those in the programs; and history of the training received by employees.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information is given to the Office of Personnel Management through the Air Force Civilian Personnel Management Information System, and, in the case of CPA candidates, to state boards of accountancy.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer and computer output products.

Retrieved by name, course name or course number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Auditor General, Secretary of the Air Force (SAF/AG), 1120 Air Force Pentagon, Washington, DC 20330-1120 and the Director of Resource Management, Headquarters Air Force Audit Agency, (HQ AFAA/RM), Washington, DC 20330-1126.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual, source of training, school, and automated system interface.

None.

Air Force Command, Control, Communications and Computers Agency (AFC4A) System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343; AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Active duty military, Air Force Reserve, Air National Guard, Army National Guard, and Department of Defense civilian personnel, and others who apply for this training.

Personnel index; class pre-graduation/graduation roster; absentee report; attendance record; student questionnaires, individual academic standing; record of individual training.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

To record emergency data and course completion information, and to report student absences to the school commandant.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folder and card files, and on computer and computer output products.

Retrieved by name and/or class number.

Records are accessed by custodian of the records system and by person(s) responsible for servicing the records system in performance of official duties. Stored in file cabinet. Automated records are controlled by computer system software.

Retained for ten years after individual completes or discontinues training course. Records of individual training at EI organizations are retained until individual no longer performs EI duties, then are destroyed.

Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, and Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address written requests to the Commandant, AFC4A System Evaluation School, 1815 Operational Test and Evaluation Squadron, Wright-Paterson Air Force Base, OH 45433-6346; Commandant, AFC4A Engineering Installation Academy, Communication Systems Center, Tinker Air Force Base, OK 73145-6343, or Commandants, AFC4A Engineering Installation organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information from individuals and instructors.

None.

Headquarters, Air Force Intelligence Command, Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

Air Force active duty enlisted personnel assigned to the Intelligence Command Noncommissioned Officer Professional Education Center.

In-processing forms, containing personal data such as name, Social Security Number, grade, home address and home phone.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used by military training instructors to evaluate student progress.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Destroy 10 years after student completes training by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908- 5000.

Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Intelligence Command Noncommissioned Officer Professional Military Education Center, Goodfellow Air Force Base, TX 76908-5000.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from educational institutions.

None.

Headquarters, United States Air Force, Washington, DC 20330.

Reserve General Officers.

File contains resume of civilian and military experience, correspondence and orders, records Reserve participation, and listings with personnel data. Data includes: Name, grade, Social Security Number, date of birth, current address, telephone numbers, education, professional military education, and civilian occupation. An assignment folder is also used for initial review for a GO position. This file contains a copy of the Air Force (AF) Form 11, last five Officer Effectiveness Reports (OERs). When reviewed by the Chief of Air Force Reserve, a record of the personal interview and assignment recommendations are included with the file.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

These documents are maintained for initial assignments, reassignment and participation of officers assigned to Reserve GO positions, and to determine qualifications for initial and continued assignment to Reserve GO positions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Files are maintained until no longer required for actions relating to the Reserve GO program and are then destroyed by tearing to pieces, shredding, pulping, macerating or burning.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

See exemption.

See exemption.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Air Force forms, military personnel records, and correspondence generated or received in Personnel Division, Air Force Reserve, Headquarters United States Air Force (HQ USAF/REP).

Parts of this system may be exempt under 5 U.S.C. 552a(k)(7).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters United States Air Force, Washington, DC 20330.

Nominees for Air Force Academy appointment and cadets in training at the Air Force Academy for each Member of Congress, the Vice President, Governors of Territories, and all other nominating sources.

DD Form 1870 - `Nomination for Appointment to the United States Air Force Academy, Military Academy, Naval Academy’ containing nominee’s name, address, date of birth, Social Security Number, telephone number, temporary address (if any), type of nomination (principal or competitive), numbered vacancy, and date submitted, name and signature of Member of Congress or other authorized nominating source submitting the nomination; AFHQ Form 0-339 - `Air Force Academy Nominee Record’ containing the names of the nominees of each Member of Congress, the Vice President, and other authorized nominating sources. (Each Member may nominate a total of ten for each vacancy available.) The card also indicates whether a nominee withdraws from consideration for Academy appointment or is medically disqualified and the nominating system used by the nominating authority; `Chargeable and Nonchargeable Air Force Academy Appointment Record’ listing the names of the cadets entering each year for each Member of Congress and other nominating sources showing charged or not charged to their quota (5 allowed at any one time) - 10 U.S.C. 9342, year of scheduled graduation or separation date and reason, and reapportionment actions; each year after the class enters, a `Congressional Report of Candidate Status U.S. Air Force Academy’ is sent to each Member of Congress advising status of each nominee, charged, non-charged, appointed through other sources, qualified-no vacancy and those nominees in complete or disqualified - `Report of Separation from the United States Air Force Academy’ showing name, cadet number, scheduled graduation date, reason for separation, name of congressional sponsor and whether the separation action provides an additional vacancy for the Congressional sponsor; `Report of United States Air Force Academy’ containing spaces to insert names of cadets in training who are charged to the quota of a Member of Congress.

10 U.S.C. Chapter 903, United States Air Force Academy; and Senate Resolution 154.

When a cadet separates from the Academy, the Cadet Branch Personnel uses the system to determine who nominated the cadet so that notification of the separation can be made to the Congressional sponsor. Also used in making reply to any Member of Congress who requests information concerning who nominated a cadet for Academy entrance (10 U.S.C. 9342(h)). A form is maintained annually on each Member of Congress, the Vice President, and other authorized nominating sources. Upon receipt of nominations from Members of Congress, only the name of the nominee is entered on the Form and the nominating system used by the member. The form is used to show withdrawal of a nominee or medical disqualification in order to determine the number of active candidates at any given time (10 allowed per vacancy (10 U.S.C. 9342)). Cadet Branch uses the system to answer inquiries from nominating sources. AFHQ Form 0-851 (card) is maintained on each Member of Congress, the Vice President, and other authorized nominating sources. Upon entrance of each new class to the Air Force Academy, the names of the cadets entering for each Member of Congress, etc. is posted to the individual Congressional sponsor’s card. This record card is used by Cadet Branch to determine the number of vacancies available to all authorized nominating sources so that notification of vacancy information can be furnished to Members of Congress annually. Upon separation of an Academy cadet, the name is crossed out and a notation made of the date of graduation/separation and reason for separation. Another form is used as an attachment to a letter of notification to the Congressional sponsor when a cadet is separated. Upon special request from Member of Congress, another form is used to provide the names of charge cadets (principals) to their authorized quota and the year of scheduled graduation. Also used to notify new Members of Congress of the chargeable cadets upon entering Congress. Cadet Separation Case Files - A cadet separation case file is maintained on every cadet separated for the period of time his class is in training and for one year after class graduates from the Air Force Academy. The case files are maintained since this office is the responsible staff office for implementing the Secretary of the Air Force instrument of separation/discharge action. The case files are further used to reply to Congressional inquiries concerning separation actions. The data contained in the separation case file are: Copy of cadet’s resignation/separation action; copy of Academy Superintendent’s letter to Secretary of the Air Force containing recommendation on type of separation action; copy of Secretary of the Air Force Memorandum directing type of separation; copy of `Report of Separation from United States Air Force Academy’; copy AF/MPPA notification letter to Congressional sponsor concerning separation; copy of AF/MPPA notification letter to United States Air Force Academy Commandant of Cadets effecting the decision of the Secretary of the Air Force; copy of, `Disenrollment From Officer Candidate-Type Training.’ (Prepared by Commandant, Air Force Academy); copy of, `Certificate of Release or Discharge From Active Duty.’ (Prepared by Commandant, Air Force Academy); copy of Special Orders effecting separation/discharge action.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information in the record/records system is provided Members of Congress, the Vice President, DC Delegate to the U.S. Congress, Governors of Territories and countries sponsoring foreign cadets and the Philippines on candidate nominations, cadet vacancies, appointments, and separations.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Upon entry of the class each year, forms are destroyed on unsuccessful candidates by tearing into pieces, shredding, pulping, macerating, or burning. The forms on appointed cadets are maintained permanently. Records on separated or discharged cadets are maintained for one year after class graduates.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Members of Congress, the Vice President and other nominating sources.

None.

Headquarters Air Force Personnel Center, Directorate of Airman and Family Care, Airman and Family Care Division, (HQ AFPC/DPFF), 550 C. Street West, Randolph Air Force Base, TX 78150-4739.

Installation Airman and Family Centers. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Military personnel and family members, DoD civilians, and individuals of the general public who are authorized to use Air Force Family Readiness facilities.

Name, Social Security Number (SSN), Department of Defense Identification number (DoD ID number), gender, date of birth, home address, home and work phone, work e-mail, unit, branch of service, rank, squadron, client visit/service notes of services provided and referrals to other agencies.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-3009, Airman and Family Readiness Centers; and E.O. 9397 (SSN), as amended.

To maintain a record of customer service data determining the effectiveness of Airman and Family Readiness Center activities and services and provide reports reflecting impact of services on mission and family readiness to leadership. Also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness, and conducting research.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Name, SSN and/or DoD ID number.

Records are accessed by person(s) responsible for servicing the record system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are only accessed by authorized personnel with Common Access Card (CAC) and need-to-know.

Individuals seeking to access records about themselves contained in this system should address written requests to the system manager, or the installation Airman and Family Center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Electronic Records are destroyed after one year or when no longer needed whichever is later. Electronic records are destroyed by erasing, deleting, or overwriting.

Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the system manager, or the installation Airman and Family Center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief Airman, Family and Community operations Branch, Directorate of Personnel Services, HQ AFPC or the Chief of the Airman and Family Readiness Center at Air Force installations. Official mailing address is Headquarters Air Force Personnel Center, Directorate of Personnel Services, Airman, Family and Community Operations Branch (HQ AFPC/DPSIA), 550 C. Street West, Suite 37, Randolph Air Force Base, TX 78150-4739.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths:

`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual, unit of assignment, referral agencies and personnel records.

None.

Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

All active duty colonels (grade 06) and former active duty colonels (grade 06), who have retired, and who have been retired for 90 days or less.

Official photograph; Air Force Form 620, Colonel Resume; copies of correspondence generated by Headquarters USAF/DPO pertaining to the subject of the file; correspondence received by Headquarters USAF/DPO pertaining to the subject of the file; memoranda of assignment, and related personnel actions contemplated/completed on the subject of the file.

10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 36-2402, Officer Evaluations.

Assignment considerations.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and rotary file bins (lectriever).

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Retain until first anniversary of effective date of retirement/separation from the United States Air Force of the subject of the file, at which point the office file is destroyed by shredding.

Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to access records about themselves contained in this system should address inquiries to the Chief, Air Force Colonels Group, Headquarters United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Subject of the file; AFMPC/MPCO personnel; other Air Force and outside agency originators of correspondence relating to subject of the file, and any additional information which has/could have bearing on assignability of the subject.

None.

Family Services offices at all Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

All volunteers participating in the program and former participants.

As a minimum, the file contains forms and general correspondence by name, Social Security Number, address, and associated information relating to an individual volunteer’s training, honors/awards, participation, and associated actions.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Force Regulation 211-24, Family Services Program.

To document an individual volunteer’s training, honors/awards, participation, and associated actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ that appear at the beginning of the Air Force’s compilation of systems of records apply to this system.

Storage:

Maintained in visible file binders/cabinets or card files.

Retrieved by name.

Records from this system of records may be accessed by person(s) in performance of official duties who are properly screened and cleared for need-to-know. Records will be maintained in locked rooms.

In active volunteer status, retained indefinitely or until superseded. The record of a volunteer who transfers or who has not been credited with participation in a 90-day period is placed in an inactive file and destroyed after 2 years by tearing into pieces, shredding, pulping, macerating, or burning.

Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.

Individuals seeking access to records contained in this system of records should address written inquiries to or visit the Family Services Office of the Air Force installation in question or to the Assistant Deputy Chief or Staff/Personnel for Military Personnel, Randolph Air Force Base, TX 78150-6001. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individual volunteer or is based on program participation as documented by other means.

None.

At Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Military and civilian personnel who are enrolled in educational programs conducted on base.

Identifies courses, sources of funding, tuition payments.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; as implemented by Air Force Regulation 213-1, Operation and Administration of the Air Force Education Services Program.

Used by educational services personnel to compile reports, to expedite return of borrowed books or equipment, and to control tuition payments.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in card files.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are controlled by personnel screening.

Retained in office files until classes are completed or until borrowed materials are returned and all monies are paid. Then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Chief, Education Branch.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Education Branch.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Education Branch.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Individuals.

None.

Consolidated civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices. Copies are maintained by supervisors and other Air Force installation offices.

All civilian employees in appropriated and non-appropriated fund activities who are referred by management for, or voluntarily request, counselling assistance.

Case records on employees which are maintained by counselors, supervisors, civilian personnel offices and Social Action offices and consist of information on condition, current status, and progress of employees or dependents who have alcohol, drug, emotional, or other job performance problems.

Drug Abuse Office and Treatment Act of 1972, as amended by Pub. L. 93-282; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970, as amended by Pub. L. 93-282; Subchapter A of Chapter I, 42 CFR; 5 U.S.C. Chapter 43, Performance Rating.

Used by the counselor in the execution of his/her counselling function as it applies to the individual employee. With specific written authority of the employee, selected information may be provided to and used by other counselors or medical personnel, research personnel, employers, representatives such as legal counsel, and to other agencies or individuals when disclosure is to the employee’s benefit, such as for processing retirement applications.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Routine Uses are limited to the uses published in the Authorities cited above.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms.

Records are purged of identifying information within five years after termination of counselling or destroyed when they are no longer useful. Destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force or comparable official of the Civilian Personnel Office servicing the Air Force activity/installation.

Request by correspondence should be addressed to servicing civilian personnel office or to the appropriate Employee Assistance Program administrator at the activity. The letter should contain the full name and signature of the requester and the approximate period of time, by date, during which the case record was developed.

Requests from individuals should be addressed to the same address as above. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Counselors, other officials, individuals or practitioners, and other agencies both in and outside of Government.

None.

Headquarters United States Air Force, headquarters of major commands, Numbered Air Forces, field operating agencies, direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Department of Defense (DoD) military Component Active Duty, Reserve and Guard personnel; civilian employees and members of the public involved in complaints or investigations relating to the Equal Opportunity and Sexual Assault Prevention and Response Programs.

Complainant’s full name, Social Security Number (SSN), correspondence and records concerning incidents or complaint data, endorsements and recommendations, formal and informal complaints of unlawful discrimination, sexual harassment, sexual assault, and clarifications/investigations concerning aspects of equal opportunity or sexual assault. Records/forms necessary to conduct background checks for Sexual Assault Response personnel/volunteers.

10 U.S.C. 8013, Secretary of the Air Force; Pub. L. 105-85, section 591; AFPD 36-27, Social Actions; Air Force Instruction 36-2706, Military Equal Opportunity and Treatment Program; For Sexual Assault: Pub L. 108-375, as amended and supplemented, October 28, 2004, Section 577(e); AFPD 36-60, Sexual Assault Prevention and Response (SAPR) Program and E.O. 9397 (SSN).

To investigate and resolve complaints of unlawful discrimination and sexual harassment under the Equal Opportunity Program, and to maintain records created as a result of the filing of allegations and appeals involving unlawful discrimination because of race, color, religion, sex, or national origin. To assist and provide victim services to victims of sexual assault under the Sexual Assault Prevention and Response Program, and to maintain records created as a result of restricted or unrestricted reporting of allegations of sexual assault under the Sexual Assault Prevention and Response Program.

To conduct necessary background checks of Sexual Assault Prevention and Response Program volunteers/personnel.

To report information as required by the FY 98 National Defense Authorization Act, and used as a data source for descriptive statistics.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(3) as follows:

In cases of confirmed sexual harassment, identification of complainant and offender will be provided to congressional committees as required by the FY 98 National Defense Authorization Act. In cases of unrestricted or restricted reports, release of identification of complainant and offender may be provided for official purposes consistent with guidance from the DoD Sexual Assault Prevention and Response Office.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

By complainant’s name and/or Social Security Number.

Paper records are maintained in locked file cabinets, locked desk drawers or locked offices. Computer records are password protected and limited to personnel authorized access to the records in order to accomplish their official duties; encryption of information in the records may also be required. Records are also accessed by personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.

Retained for two years and then destroyed.

Air Force Equal Opportunity Office (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040.

Air Force Sexual Assault Prevention and Response Office (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Air Force Equal Opportunity (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040 or Air Force Sexual Assault Prevention and Response (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals should provide their full name, Social Security Number (SSN) and notarized signature.

Individuals seeking access to records about themselves contained in this system should address written requests to Air Force Equal Opportunity (AF/A1Q), 1040 Air Force Pentagon, Washington DC 20330-1040 or Air Force Sexual Assault Prevention and Response (AF/A1SF), 1040 Air Force Pentagon, Washington DC 20330-1040. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals should provide their full name, Social Security Number (SSN) and notarized signature.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the complainants and alleged victims, witnesses and other individuals, investigative reports, DoD and Component records and reports.

Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

Headquarters United States Air Force, Directorate of Personnel Force Development, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Air Force Personnel and DoD civilians who participate in Force Development.

First name, last name, middle name (when available), e-mail and mailing address, rank, Major Command (MAJCOM), Air Force Specialty Code (AFSC) and/or Occupational Series, and Electronic Data Interchange-Personal Identifier (EDI-PI).

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction (AFI) 36-2640, Executing Total Force Development; and Air Force Policy Directive (AFPD) 36-26, Total Force Development.

Used to support Force Development (FD) needs of United States Air Force personnel by allowing an invited user to conduct a 360 degree assessment that is designed to collect perception-based feedback for individuals based on Air Force institutional competencies.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD "Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

Combination of first and last name.

Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms, and in computer storage devices and protected by computer system software.

Data stored digitally within the system is retained only for the period required to satisfy recurring processing requirements and/or historical requirements. Backup data files will be retained for a period not to exceed 45 days. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Force Development Integration, Directorate of Personnel Force Development, Headquarters United States Air Force (HQ USAF/A1DI), 1040 Air Force Pentagon, Washington, DC 20330-1040.

Individuals seeking to determine whether information about them is contained in this system should address written inquiries to or visit the agency officials at the respective installation education center. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Request must contain full name and current mailing address.

Individuals seeking access to information about them contained in this system of records should address written inquiries to AF/A1DI, 1040 Air Force Pentagon, Washington, DC 20330-1040.

Request must contain full name and current mailing address.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b or may be obtained from the system manager.

Data gathered from the individual, data gathered from other personnel records, transcripts and/or evaluations from schools and test results from testing agencies. Education, training and personnel information is obtained from approved automated system interfaces.

None.

Base Financial Services Offices (FSO) at Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

All Air Force active duty personnel.

Name, Social Security Number, home address and phone, unit, leave address and emergency telephone number, leave days requested, leave days taken, leave balance, grade, and approving official’s name.

10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 36-3003, Military Leave Program; and E.O. 9397 (SSN).

To document the request and authorization of military leave, and the administration of leave, to document the start and stop of such leave; record address and telephone number where the member may be contacted while on leave; and certify leave days chargeable to the member.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the American Red Cross for emergency assistance to members or dependents and relatives in emergency conditions.

The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained on computer and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodians of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly authorized. When under direct physical control by authorized individuals, records will be electronically stored in computer storage devices protected by computer system software. Computer terminals are located in supervised areas with terminal access controlled by password or other user code systems.

Disposition pending (until NARA disposition is approved, treat as permanent).

Chief, Programs and Analysis Division, Financial Management Directorate Headquarters Air Mobility Command, (HQ AMC/FMP), 402 Scott Drive, Unit 1K1, Scott Air Force Base, IL 62225-5300.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to their unit administrator, or the base financial services office customer service desk.

Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.

Individuals seeking to access records about themselves contained in this system should address written requests to their unit administrator, or the base financial services office customer service desk.

Written requests must contain the full name, Social Security Number, signature of the requester and duty phone.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Fore Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Records in this system are obtained from the Defense Joint Military Pay System and from the individual.

None.

Headquarters Air Force Flight Standards Agency, headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of record systems notices.

Air Force active duty military personnel, and Air Force Reserve and Air National Guard personnel assigned ATC duties.

Records on individuals by name and Social Security Number, Air Traffic Control Certificate Numbers (ATCS) military status (active duty, reserve, or air guard), requested action (issue, reissue, or cancellation of certificate), and justification. Contains documentation compiled by requesting unit to justify withdrawal of the ATCS. Includes evaluation by medical authorities; Staff Judge Advocate (legal); Office of Special Investigation results; serious incident reports; and statements by supervisory personnel, co-workers and the individual. Contains copies of officer effectiveness/airman performance (OER/APR) reports and unfavorable information files. Includes headquarters staff evaluation and all files maintained by the system user. Computer reports pertaining to withdrawal of ATCS, Certificates, master roster of ATCS certificate members and Air Traffic Control experience level report.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, as implemented by Air Force Instruction 13-203, Air Traffic Control, and E.O. 9397 (SSN).

Documentation used to evaluate request for withdrawal of ATCS certification. Permits immediate access to name, Social Security Number, certificate number, date of issuance, and category of service. A master alphanumeric roster is maintained at Headquarters AFCC/DOOF and the units maintain certificate information in the individual’s on-the-job training record.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders note books/binders and on computer paper printouts and microfiche.

Retrieved by name or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records are controlled by computer system software.

Individual withdrawal microfiche case files are kept for 6 years after end of the year in which case closed. Official withdrawal book, long, and to by name and Social Security Number will be kept for 20 years. Other computer reports are superseded monthly. Files are destroyed by tearing into pieces, shredding, pulping, macerating of burning.

Retained for one year after end of year in which the case was closed, transferred to a staging area for one additional year, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

Individuals seeking to access records about themselves contained in this system should address written requests to the Commander, Air Force Flight Standards Agency, Scott Air Force Base, IL 62225-5219.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from source documents such as reports, and from medical institutions, trade associations, police and investigating officers, state and local governments, and witnesses.

None.

Headquarters, Air Force Reserve Command, Recruiting Service, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.

Prospective Air Force enlisted and officer personnel entering Active, Guard and Reserve duty and Air Force enlisted personnel on recruiting duty.

Name, Social Security Number (SSN), scores on all qualification tests, mailing address, educational level and data, prior service history, age, gender, race, marital status, number of dependents, physical job qualifications, job preferences, jobs offered and accepted, recruiting, processing locations, dates of processing, and other personal data relevant to the recruitment process.

Title 10, U.S.C. Subtitle E Sections 10202, 10205, 10174 and 10110, Air Force Policy Directive 36-20 para 2.1, 2.3, and Air Force Instruction 36-2115 para 1.1.2.4 through 1.1.2.4.5 and E.O. 9397 (SSN).

The system will provide field recruiters an automated tool to process prospective Guard and Reserve applicants; evaluate recruiter’s and job counselor’s activity and efficiency levels; and analyze pre-enlistment job cancellations for common reasons.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "DoD Blanket Routine Uses" published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Name or Social Security Number (SSN).

Records are accessed only by person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software.

Hard copy enlistment processing records, recruiter personnel records, and personal interview records (PIR) are archived and later shredded after no longer needed. Electronic records are archived indefinitely.

Program Manager, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Operations Division, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.

Request must contain full name, Social Security Number (SSN), and current mailing address.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Operations Division, Air Force Reserve Command Recruiting, 1000 Corporate Pointe, Warner Robins, GA 31088-3430.

Request must contain full name, Social Security Number (SSN), and current mailing address.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

From the individual.

None.

Air Force Materiel Command Headquarters, Divisions, Centers, and Laboratories. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Air Force officer, enlisted, and civilian personnel assigned to or scheduled for assignment to various Air Force Materiel Command (AFMC) organizations.

Resumes and other data elements to record name, date of birth, service dates, assignment status, grade, salary, promotion and step increase dates, occupational series, Air Force Materiel Command, skill level, position title, educational level, professional/scientific status, special training, awards, publications, handicap, minority and sex codes.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and E.O. 9397 (SSN).

Provides data concerning the professional qualifications for selection and utilization of assigned personnel, for position management, and to perform certain scientific and technical research efforts in program support.

Used to prepare nominations for honors and awards, and as background for evaluating requests for admission to professional societies or professional training.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained in computers and computer output products and in binders or file cabinets.

Retrieved by name, Social Security Number or Position Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retained in computer file or secured office file until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating or burning. Upon reassignment or separation, information in the computer file relating to the individual is deleted from the data base.

Commanders, Executive Officers, Product Managers of various Air Force Materiel Command subordinate organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the system manager or Record Custodian at subordinate Air Force Materiel Command organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to or visit the system manager or Record Custodian at subordinate Air Force Materiel Command organizations. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information will be obtained from military and civilian personnel records, managers and supervisors of individuals on a voluntary basis.

None.

Deletion: Records are no longer in use. Records have been destroyed in accordance with the National Achieves and Records Administration system of record notice retention and disposal requirements.

Headquarters Air Force Materiel Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.

Air Force active duty personnel and civilian employees, National Guard, and Reserve personnel.

Name, Social Security Number (SSN), date of birth, home address, personal telephone numbers, personal email address, degree earned and year, courses taken, date of hire and employment end date, supervisory level attained, pay plan and grade, series, rank, Air Force Specialty Code, and duty title. Acquisition license history to include occupational certifications, acquisition level and date attained. Training course dates, course codes, course titles, and hours completed.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Materiel Command Instruction (AFMCI) 36-401, Employee Training and Development; Title 5 U.S.C. Chapter 41: Training; (EEO) Act of 1972 (PL 92-261); and E.O. 9397 (SSN), as amended.

To collect education and training information that will support the needs of the education and training communities located at Headquarters Air Force Materiel Command and subordinate units.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the Air Force compilation of system of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Storage:

Electronic storage media.

Name and/or SSN.

Records are maintained in a secure facility on the installation; physical entry is restricted by security guards and presentation of authenticated identification badges at entry control points, and cipher locks and key cards for access into buildings. Records are accessed by the custodian of the record system and by person(s) responsible for servicing the record system in the performance of their official duties using Common Access Cards. Persons are properly screened and cleared for access. The information is protected by using user profiles, passwords, and encryption.

User profiles are role-based and ensure that only data accessible to the individual's role will appear on the screen.

Records are destroyed 10 years after the individual completes or discontinues a training course, when superseded, obsolete, or training is completed and posted to the employees official personnel record. Computer records are destroyed by erasing, deleting, or overwriting.

Directorate of Manpower, Personnel, and Services, HQ AFMC/A1DS, Headquarters Air Force Materiel Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Directorate of Manpower, Personnel, and Services, HQ AFMC/A1DS, Headquarters Air Force Materiel Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.

For verification purposes, individual should provide their name, SSN, and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."

Individuals seeking access to information about themselves contained in this system of records should address written requests to Directorate of Manpower, Personnel, and Services, HQ AFMC/A1DS, Headquarters Air Force Materiel Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-5006.

For verification purposes, individual should provide their name, SSN, and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, The Air Force Privacy and Civil Liberties Program; 32 CFR part 806b, and may be obtained from the system manager.

Individual, Military Personnel Data System (MILPDS), Defense Civilian Personnel Data System (DCPDS), Air Force Directory Service (AFDS), and Automated Distributed Learning System (ADLS).

None.

American Society for Engineering Education (ASEE), 1818 N Street NW., Suite 600, Washington, DC 20036-2479.

University professors/researchers (U.S. citizens and permanent residents).

Individual’s name, resident state, mailing address, e-mail address, telephone numbers, date and place of birth, citizenship, present position, discipline, institution name and address, educational background, degrees and dates, professional employment, significant academic and professional activities, lists of publications, research experience and courses taught academic references, and current contracts or grant activities.

For professors awarded and accepting fellowships: Social Security Number (SSN) and bank account numbers to allow direct deposit of stipends and reporting to the Internal Revenue Service (IRS). In addition, voluntary demographic information on gender, ethnicity, race, and disability will be collected.

10 U.S.C. 8013, Secretary of the Air Force and Executive Order 9397 (SSN).

To maintain documentation of the applications and processes necessary to screen applicants and to evaluate and select the most promising researchers to award fellowships. The American Society for Engineering Education will pay stipends to awardees by direct deposit and advise the Internal Revenue Service (IRS) as required.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of record system notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed periodically.

Special Basic Research Programs records are destroyed two years after assignment ends. Education records are destroyed after payment of last invoice. Records will be shredded or incinerated.

Department of Air Force, Air Force Office of Scientific Research, AFRL/AFOSR/PIE, 875 North Randolph Street, Suite 325, Room 3112, Arlington, VA 22203-1768.

Individuals seeking access to records about themselves contained in the system of records should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St., NW., Washington, DC 20036-2479.

Written requests should contain full name and e-mail and mailing address.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Summer Faculty Fellowship Program, American Society for Engineering Education, 1818 N St., NW., Washington, DC 20036-2479.

Written requests should contain full name and e-mail and mailing address.

The Air Force rules for accessing, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

Individuals, their references, and universities.

None.

Department of the Air Force, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, UT 84056-5996.

Air Force Materiel Command (AFMC) subordinate units. The official mailing addresses are published as an appendix to the Air Force compilation of system of records notices.

Department of the Air Force, Hill Center Training Scheduling, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.

Department of the Air Force, TSS/ETMS, Customer Support & Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.

Department of the Air Force, Robins Center Training Scheduling, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.

Department of the Air Force, Training Scheduling System, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.

Defense Information Systems Agency, 8705 Industrial Boulevard Building 3900,Tinker Air Force Base, OK 73145-3336.

Department of the Air Force, 878 Communications Squadron, 205 Perry Street, Building 228, Robins Air Force Base, GA 31098-1607.

Air Force Materiel Command civilian and contractor employees employed at or attached to Hill Air Force Base, Tinker Air Force Base, and Warner Robins Air Force Base.

Individual’s name, Social Security Number (SSN), scheduled training, completed training, personal certification, and personnel assignment information. The training includes, but is not limited to, maintenance, safety, production support, and technical courses.

10 U.S.C. 8013, Secretary of the Air Force; AFI 21-101 AFMC Supplement 1, Aircraft and Equipment Maintenance Management; AFMCI 21-108, Maintenance Training and Production Acceptance Certification Programs and E.O. 9397 (SSN).

Information collected is used for scheduling training, maintaining work assignments according to employee certifications, and matching employees with the correct training records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual’s name and/or Social Security Number (SSN).

Records are accessed for official use only by person(s) who are properly screened and cleared for need-to-know. Records are protected by standard Air Force access authentication procedures and by network system security software. Training Scheduling System uses approved Air Force Public Key Infrastructure (PKI) certificates and Common Access Card (CAC) log-on/authentication will be implemented.

Records are retained indefinitely and destroyed when superseded, obsolete, or no longer needed. Records are destroyed by electronic means by computer systems software.

Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah, 84056-5996.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to:

Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah 84056-5996.

Department of the Air Force, Hill Center Training Scheduling System Manager, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.

Department of the Air Force, TSS/ETMS Systems Manager, Customer Support & Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.

Department of the Air Force, Robins Center Training Scheduling System Manager, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.

Department of the Air Force, Training Scheduling System Functional Manager, Directorate of Logistics, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.

Requests should contain individual’s Social Security Number (SSN), date of birth, current address, dates of employment, supervisor’s name, and work center.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to an address below:

Department of the Air Force, Training Scheduling System Program Manager, Information Technology Directorate, 6090 Gum Lane, Building 1211, Hill Air Force Base, Utah 84056-5996.

Department of the Air Force, Hill Center Training Scheduling System Manager, Center Training Office, 6016 Cedar Lane, Building 1279, Hill Air Force Base, Utah 84056-5812.

Department of the Air Force, TSS/ETMS Systems Manager, Customer Support & Courseware Development Office, 3001 Staff Drive, Post 2AG 71A, Tinker AFB, OK 73145-33036.

Department of the Air Force, Robins Center Training Scheduling System Manager, Wing Maintenance Training Office, 420 Richard Ray Boulevard, Suite 100, Robins Air Force Base, GA 31098-1640.

Department of the Air Force, Training Scheduling System Functional Manager, Directorate of Logistics, 4375 Childlaw Road, Building 262, Wright Patterson Air Force Base, Ohio 45433-5000.

Requests should contain individual’s Social Security Number (SSN), date of birth, current address, dates of employment, supervisor’s name, and work center.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Education and training, personnel, and manpower information is obtained from approved automated system interfaces. Information will also be obtained from supervisors, unit training monitors, education and training personnel, and subject of the record.

None.

American Society for Engineering Education (ASEE), 1818 N Street, NW., Suite 600, Washington, DC 20036-2479.

University students (U.S. citizens only) are pursuing graduate degrees in science and engineering fields critical to Department of Defense requirements.

Individual’s name, resident state, mailing address, e-mail address, and telephone numbers, date and place of birth, citizenship, Selective Service registry, undergraduate institution(s), attendance dates, major studies, degree(s) (earned/expected), grade point average (GPA), area of specialization, proposed graduate institution, lists of publications and presentations, awards and honors, professional experiences, scientific and research experiences, leadership experiences, teamwork experiences, professional and academic goals, academic references, Graduate Record Examination (GRE) Registration Number and Test Scores, and university transcripts.

For students awarded and accepting fellowships: Social Security Number (SSN) and bank account number to allow direct deposit of stipends and reporting to the Internal Revenue Service (IRS).

10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 2191, Graduate fellowships; 32 CFR Part 168a, National Defense Science and Engineering Graduate Fellowships; and E.O. 9397 (SSN).

To maintain documentation of the applications and processes necessary to screen applicants and to evaluate and select the most promising students to award fellowships. Approximately 200 3-year awards are made each year. The American Society for Engineering Education will pay stipends to awardees and tuition to individuals’ graduate education institutions for 3 years and maintain records of payments.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To American Society for Engineering Education to comply with statutory requirements. This will include information necessary to pay stipends by direct deposit, provide required reports to the IRS and pay tuitions to students’ graduate education institutions.

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name and/or Social Security Number (SSN).

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by passwords, which are changed periodically.

Three years for applicant files not awarded fellowships. Ten years for applicant files awarded fellowships. Records are destroyed by incineration and files stored on CD ROMs are shredded.

Department of Air Force, National Defense Science and Engineering Graduate Fellowship Program Manager, AFRL/AFOSR/PIE, Air Force Office of Scientific Research, 875 North Randolph Street, Suite 325, Room 3112, Arlington, VA 22203-1768.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to American Society for Engineering Education, the National Defense Science and Engineering Graduate Fellowship Program, 1818 N St., NW., Washington, DC 20036-2479.

Written requests should contain individual’s name, e-mail and mailing address, and bear the signature of the requester.

Individuals seeking access to records about themselves contained in the system of records should address written inquiries to American Society for Engineering Education, The National Defense Science and Engineering Graduate Fellowship Program, 1818 N St., NW., Washington, DC 20036-2479.

Written requests should contain individual’s name, e-mail and mailing address, and bear the signature of the request.

The Air Force rules for accessing, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

Individual; information is obtained from applicants, their references, and universities.

None.

Command, Control, Communications and Computers Enterprise Integration Facility (CEIF), 15 Elgin St., Hanscom Air Force Base, MA 01731-3000.

DISA Oklahoma City OKC-RACE Support, 8705 Industrial Blvd., Tinker AFB, OK 73145-3336.

Active Duty Air Force, Air Force Reserve, and Air National Guard personnel.

Personal Information: Individual’s name, rank/grade, address, date of birth, eye color, height, weight, place of birth, Social Security Number (SSN), and similar personal identifiers for beneficiary/dependant purposes; driver’s license number, security clearance level, office location, assigned user name and security questions, local and home of record addresses, phone numbers and emergency contact information.

Personnel Information:

Evaluation and review history, enrollment, participation, status and outcome information for personnel programs, service qualification and performance measures, types of orders, accomplishments, skills and competencies, career preferences, contract information related to accession and Oath of Office, enlistment and re-enlistment, and separation information, benefits eligibility, enrollment, designations and status information, Uniform Code of Military Justice (UCMJ) actions summarizing court martial, non-judicial punishments, and similar or related documents. Circumstances of an incident the member was involved in and whether he or she is in an injured, wounded, seriously wounded, or ill duty status from the incident.

Duty related information:

Duty station, employment and job related information and history, deployment information, work title, work address and related work contact information (e.g., phone and fax numbers, e-mail address), supervisor’s name and related contact information.

Education and training:

Graduation dates and locations, highest level of education, other education, training and school information including courses and training completion dates.

Pay Entitlement and Allowances:

Pay information including earnings and allowances, additional pay (bonuses, special, and incentive pays), payroll computation, balances and history with associated accounting elements, leave balances and leave history.

Deductions from Pay:

Tax information (Federal, state and local) based on withholding options, payroll deductions, garnishments, savings bond information including designated owner, deductions, and purchase dates, thrift savings plan participation.

Other pay-related information:

Direct deposit information including financial institution name, routing number, and account information.

10 U.S.C. 113 note, Secretary of Defense; 10 U.S.C. 8013, Secretary of the Air Force; 37 U.S.C. Pay and Allowances of the Uniformed Services; 10 U.S.C., Armed Forces; Under Secretary of Defense for Personnel and Readiness; and E.O. 9397 (SSN), as amended.

The Air Force Integrated Personnel and Pay System (AF-IPPS) fully integrates military personnel and pay capabilities for all Active Duty Air Force, Air National Guard, and Air Force Reserves. The system provides a single record of service for each officer/enlisted member and will provide Combatant Commanders real-time accurate force strength and readiness, better tracking of personnel into and out of theaters of operations, enhanced mission planning and support. This single record of service will become the Air Force’s authoritative source of data used to populate the Department of Defense’s data bases via the Enterprise Information Web (EIW). AF-IPPS will also allow Air Force Manpower and Personnel office to be aligned with the Air Force’s strategic vision and provide a solution with the adaptability to effectively manage Air Force personnel in operational concepts of mobilization, activation, contingency operations, requirements, and assignment actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the Department of Defense (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To officials and employees of the Department of Health and Human Services, and Selective Service Administration in the performance of their official duties related to eligibility, notification, and assistance in obtaining benefits for which members, former members or retiree may be eligible.

To officials and employees of the Department of Veterans Affairs in the performance of their official duties related to approved research projects, and for processing and adjudicating claims, determining eligibility, notification, and assistance in obtaining benefits and medical care for which members, former members, retiree and family members/annuitants may be eligible.

To the Department of Veterans Affairs to provide information regarding a service-member’s record or family member for the purposes of supporting eligibility processing for the Service-member’s Group Life Insurance program.

To state and local agencies in the performance of their official duties related to verification of status for determination of eligibility for Veterans bonuses and other benefits and entitlements.

To officials and employees of the American Red Cross in the performance of their duties relating to the assistance of the members and their dependents and relatives, or related to assistance previously furnished such individuals, without regard to whether the individual assisted or his/her sponsor continues to be a member of the Military Service. Access will be limited to those portions of the member’s record required to effectively assist the member.

To the U.S. Citizenship and Immigration Services for use in making alien admission and naturalization inquiries. To the Social Security Administration to obtain or verify Social Security Numbers or to substantiate applicant’s credit for social security compensation.

To officials and employees of the Office of the Sergeant at Arms of the United States House of Representatives in the performance of their official duties related to the verification of the active duty military service of Members of Congress. Access is limited to those portions of the member’s record required to verify time in service. To the widow or widower, dependent, or next-of-kin of deceased members to settle the affairs of the deceased member. The individuals will have to verify relationship by providing a birth certificate, marriage license, death certificate, or court document as requested/required to prove identity.

To governmental agencies for the conduct of computer matching agreements for the purpose(s) of determining eligibility for Federal benefit programs, to determine compliance with benefit program requirements and to recover improper payments or delinquent debts under a Federal benefit program. To Federal and state licensing authorities and civilian certification boards, committees and/or ecclesiastical endorsing organizations for the purposes of professional credentialing (licensing and certification) of lawyers, chaplains and health professionals.

To Federal agencies such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.

To the officials and employees of the Department of Labor in the performance of their official duties related to employment and compensation.

Note: Disclosure to consumer reporting agencies.

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.

The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number (SSN)); the amount, status and history of the claim, and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.

The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force’s compilation of the System of Records Notices apply to this system.

Storage:

Electronic storage media.

Individual’s name, Social Security Number (SSN), and date of birth.

Physical entry will be restricted by the use of locks, guards, and will be accessible only to authorized personnel with a need-to-know. Access to personal data will be limited to person(s) responsible for maintaining and servicing AF-IPPS data in performance of their official duties and who are properly trained, screened and cleared for a need-to-know. Access to personal data will be further restricted by encryption and the use of Common Access Card (CAC) and/or strong password, which are changed periodically according to DoD and Air Force policies.

Those records designated as temporary in the prescribing directive remain in the records until their obsolescence (superseded, member terminates status or retires) when they are removed and provided to the individual.

Unfavorable communications in the Open Systems Research Group (OSRG) are transferred to the Air Reserve Component and retained for one year following an officer’s termination of status or destroyed if the officer retires or dies.

Those documents designated as permanent remain in the military personnel records system permanently and are retired with the master personnel record group.

Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 3rd Floor 29 Randolph Rd., Hanscom AFB, MA 01731-3000.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to Program Director, AFMC/ESC/HIS/AF-IPPS, Bldg 1102C, 29 Randolph Rd., Hanscom AFB, MA 01731-3000.

For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to records about themselves contained in the system of records should address written inquiries Air Force Records--Air Force Personnel Center, HQ AFPC/DPSSRP, 550 C Street West, Suite 19, Randolph AFB, TX 78150-4721.

For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths:

‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Data contained in this system is collected from the individuals and current Air Force Human Resource Offices and integrated pay systems.

None.

Deletion: This is a duplicate system of records; active records are covered under SORN F036 AF PC C, Military Personnel Records System (October 13, 2000, 65 FR 60916).

Duplicate paper copies at HQ AFOSI were destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Therefore, SORN F036 AFOSI A, Career Development Folder (June 11, 1997, 62 FR 31793) can be deleted.

This system no longer exists. There is no data available as to when the system became obsolete. All records have been properly destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Therefore, SORN F036 AFOSI B, Informational Personnel Records (June 11, 1997, 62 FR 31793) can be deleted.

Deletion: This system no longer exists. There is no data available as to when the system became obsolete. All records have been properly destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Therefore, SORN F036 AFOSI C, Internal Personnel Data System (June 11, 1997, 62 FR 31793) can be deleted.

This is a duplicate system of records; active records are covered under SORN F036 AFOSI E, Command Learning Management System (October 21, 2010, 75 FR 65007).

Duplicate paper copies at HQ AFOSI were destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Therefore, SORN F036 AFOSI D, Air Force Special Investigations Academy Individual Academic Records (June 11, 1997, 62 FR 31793) can be deleted.

Headquarters, Air Force Office of Special Investigations (AFOSI), 1535 Command Drive, Andrews AFB, MD 20762-7002.

All military personnel on active and reserve duty, Air Force civilians and contractors assigned to or employed either directly or indirectly by the Air Force Office of Special Investigations (AFOSI). Also includes AFOSI personnel assigned to any Department of Defense (DoD) activity or DoD sponsored program.

Records concerning completion of all training courses attended, course certification, records of ancillary training completion and weapons qualification. Record data includes name, Social Security Number (SSN), home address and work telephone number.

10 U.S.C. 8013, Secretary of the Air Force; AFI 36-2201 V1, Training Development, Delivery and Evaluation; Air Force Mission Directive 39, Air Force Office of Special Investigations (AFOSI); Air Force Policy Directive 71-1, Criminal Investigations and Counterintelligence; and E.O. 9397 (SSN), as amended.

Used by the Air Force Special Investigations Academy (AFSIA) training monitors, supervisors and personnel to identify, monitor and schedule Air Force and AFOSI mandated training. The system maintains each individuals training history and is a repository for historical documentation such as certificates and transcripts.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Retrieved by individual’s name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties, properly screened and cleared for need-to-know. Records are stored on the Learning Management System computer server located behind a Virtual Private Network (VPN) controlled by AFOSI and accessible only by persons cleared for access to the network.

Retained in database until reassignment outside of AFOSI or separation/retirement; records are destroyed within 365 days after such actions by the data base administrator. Back-up tapes are overwritten every three weeks removing any inactive records.

Director of War Fighting Integration, HQ AFOSI/XI, 1535 Command Drive, Andrews AFB, MD 20762-7002.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.

Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.

Individuals seeking access to information about themselves should address written inquiries to the Chief, Information Release Branch, HQ AFOSI/XILI, ATTN: Freedom of Information/Privacy Act Officer, P.O. Box 2218, Waldorf, MD 20604-2218.

Individuals should complete AFOSI’s Certification of Identity, Freedom of Information and Privacy Act request form giving their contact information (name, address, phone number, contact e-mail address, and a brief description of the information they are seeking) and are required to sign and date the penalty of perjury clause attesting that they are the person they say they are.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

From the individual, individual training records, and the Security Forces Management Information System (SFMIS).

None.

Deletion: This is a duplicate system that is now merged with F036 AF PC R, Casualty Files (June 11, 1997, 62 FR 31793). There should be only one system for Casualty Files records.

Deletion: Records of this type are no longer maintained by any office within the Air Force Personnel Center (AFPC). In discussion with SORN F036 AF PC C, Military Personnel Records System Program Manager, individuals to which this SORN applies served and subsequently retired or separated prior to 2004, which makes the National Personnel Records Center (NPRC) the official repository for any and all records pertaining to their service. Therefore F036 AFPC B, Civilian/Military Service Review Board (June 11, 1997, 62 FR 31793) can be deleted.

Deletion: Records of this type are no longer maintained by any office within the Air Force Personnel Center (AFPC). Correspondence related to indebtedness, nonsupport of dependents, and paternity is managed by the Unit Commander. Records that document these actions are filed in the Personnel Information File which is covered by Air Force Systems of Records Notice F036 AF PC C, Military Personnel Records System (October 13, 2000, 65 FR 60916). Correspondence regarding garnishment of wages is managed by Defense Finance and Accounting Service (DFAS) and is covered by DFAS Systems of Records Notice T5500b, Integrated Garnishment System (IGS) (September 19, 2012, 77 FR 58106). Paper records previously maintained by AFPC were destroyed by tearing into pieces, shredding, pulping, macerating or burning and electronic records were destroyed by erasing, deleting, or overwriting, in accordance with the National Archives and Records Administration records disposition. Therefore F036 AFPC C, Indebtedness, Nonsupport Paternity (June 11, 1997, 62 FR 31793) can be deleted.

Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.

Air Force active duty enlisted personnel.

Requests for Selective Reenlistment Bonus (SRB) and/or Advance Payment of SRB.

10 U.S.C. 8013, Secretary of Air Force; 37 U.S.C. 308, Special pay: Reenlistment bonus; Air Force Instruction 36-2606, Reenlistment in the United States Air Force; and E.O. 9397 (SSN), as amended.

To manage advance payment of Selective Reenlistment Bonus monies due to qualifying Air Force enlisted personnel in subsequent fiscal years.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Maintained electronically or in visible file binders/cabinets.

Retrieved by name and or SSN.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in the performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored electronically or in locked cabinets or rooms. Records are controlled by personnel screening visitor registers, computer system software, and Common Access Card (CAC) access, passwords, and encryption.

Retained for two years after end of year in which the case was closed, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Skills Management Branch, (HQ AFPC/DPSOA), Headquarters Air Force Personnel Center, 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-4712.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Headquarters Air Force Personnel Center, 550 C Street West, Randolph Air Force Base, TX 78150-4712 and at Military Personnel Sections at Air Force Installations. Official mailing addresses are published as an appendix to the Air Force’s compilation of system of records.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the servicing Consolidated Base Personnel Office. Official mailing addresses are published as an appendix to the Air Force’s compilation of systems of records notices.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Act Program; Member should refer to Air Force Instruction 36-2607, Applicants’ Guide to the Air Force Board for Correction of Military Records (AFBCMR) for contesting contents and appealing initial agency under 32 CFR part 806b.

Member’s application.

None.

Headquarters Air Force Personnel Center (HQ AFPC), 550 C Street W, Suite 6, Randolph Air Force Base, TX 78150-4708.

Air Force Active Duty, Reserve, and Air National Guard personnel who are placed on the Temporary Disability Retirement List.

Name; Social Security Number (SSN); Department of Defense Identification number (DoD ID); date of separation; percentage of disability; Department of Veterans Affairs Condition Codes; disposition of the Physical Examination Board (PEB) (i.e., return to duty, permanent retirement, temporary retirement discharge with benefits, discharge without benefits, unfitting condition); combat relation of condition; date of birth; retirement processing records; separation processing records; medical evaluation board reports; physical evaluation board findings; medical reports from Department of Veterans Affairs and civilian medical facilities; appellate actions and reviews taken in the case; correspondence from and to the member; members of Congress; attorneys and other interested parties; and documents concerning the appointment of trustees for mentally incompetent service members.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 61, Retirement or Separation for Physical Disability; Department of Defense Directive (DoDD) 1332.18, Separation or Retirement for Physical Disability; DoD Instruction (DoDI) 1332.38, Physical Disability Evaluation; Air Force Policy Directive (AFPD) 36-32, Military Retirements and Separations; and Air Force Instruction (AFI) 36-3212, Physical Evaluation for Retention, Retirement and Separation; and E.O. 9397 (SSN), as amended.

To maintain oversight of Air Force personnel placed on the Temporary Disability Retirement List (TDRL). Individuals remain on the TDRL until reevaluation and removal (discharged, permanently retired, or found fit for duty) or for five years, whichever comes first. The TDRL serves as a safeguard for both the member and the Air Force by delaying permanent disposition for those members whose conditions could improve or get worse, or where the ultimate disposition could change within a reasonable period of time. Records may also be used to respond to official inquiries concerning the disability evaluation proceedings of individuals.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Veterans Affairs in the performance of their duties relating to processing and adjudicating claims, benefits, and medical care.

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to this system.

Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.

Storage:

Paper records and/or electronic storage media.

Name, SSN and/or DoD ID number.

Records are accessed by the program manager or by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Paper records are stored in secured file cabinets in a locked building with controlled access entry requirements. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Access to the building is controlled by Security Access Card.

Temporary paper and electronic records are retained for 30 days after individual is removed from the Temporary Disability Retirement List. Documents designated as permanent remain in the military personnel records system permanently and are retired with the master personnel record group. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Electronic records are destroyed by erasing, deleting, or overwriting.

Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel Center, Air Force Disability Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel Center, Air Force Disability Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.

For verification purposes, individual should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking to access records about themselves contained in this system should address written requests to the Assistant Deputy Chief of Staff for Personnel, Headquarters Air Force Personnel Center, Air Force Disability Division (HQ AFPC/DPFD), 550 C Street W, Suite 6, Randolph AFB TX 78150-4708.

For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

Military Personnel Data System (MilPDS); correspondence and forms generated in Air Force Disability Division (AF Form 356, Report of Findings of the Physical Evaluation Board; AF form 1180, Action of Physical Evaluation Board Findings and Recommended Disposition); medical treatment facilities (military, civilian, and Department of Veteran’s Affairs); Department of Veterans Affairs Rating Boards; Department of Veterans Affairs Compensation and Pension Exams; servicing Military Personnel Section; Air Force Personnel Center Commander; individual whom the record pertains to; individual’s commander; Judge Advocate General (JAG) officials; Defense Finance and Accounting Services officials; members of Congress, attorneys; and other interested parties.

None.

Headquarters, Air Force Personnel Center (AFPC), Chief, Medical Service Officer Utilization Division, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Air Force Active Duty, Reserve, and Air National Guard personnel.

Name, Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number) and grade.

PHYSICIAN EDUCATION BRANCH:

Undergraduate Selection Folders: Application; Medical College Admission Test; Letter of acceptance to approved medial school; Dean’s letter of recommendation; DD Form 398, Personal History Statement; Health Professions Scholarship Program (HPSP); Uniformed Services University of the Health Sciences service obligation contracts; Air Reserve Personnel Center order; Privacy Act Statement; Photo; HPSP selection notification letter; Physical exam; Separation order.

Graduate Medical Education Folders: Medical College Admission Test; final medical school transcript; Dean’s letter from medical school; hospital agreement form; Privacy Act Statement; photo; application for training; AFMPC Form 131, Education Summary; Program Director’s letter; other letters of recommendation; memos for record; Congressional inquiries; general correspondence; legal opinions for correction of military records; essay on career intention and professional goals; residency/fellowship resignation letters; select notification letter; Active Duty Service Commitment statement; redeferred statement of understanding.

MEDICAL SERVICE CORPS UTILIZATION AND EDUCATION BRANCH:

Air Force Institute of Technology Sponsored Graduate Education Folders: Transcripts; chronological listings of work experience (VITAE); letters of recommendation; graduate record examination results; Graduate Management Admission Test results; officer career briefs.

Education With Industry Fellowship Application Folders: Military Facility Fellowship Application Folders; Professional Military Education Application Folders: VITAE; letters of recommendation; officer career briefs.

DENTAL UTILIZATION AND EDUCATION BRANCH:

Graduate Dental Education Folders: Application for sponsored training; graduate record examination results; essay on why program is desired; letters of recommendation; general correspondence with applicant; select/non-select/alternate letter; Dean’s letter; Active Duty Service Commitment statement.

10 U.S.C. 105, Armed Forces Health Professionals Financial Assistance Programs; 10 U.S.C. 9301, Members of Air Force: detail as students, observers, and investigators at educational institutions, industrial plants, and hospitals; and E.O. 9397 (SSN), as amended.

Used by the Medical Service Officer Utilization Division/Branches and Medical Education Selection Boards in selecting individuals to attend undergraduate and graduate educational programs. Such programs include medical school, residencies and fellowship programs for physicians, graduate dental education and graduate education for Medical Service Corps officers. Another use of the system is to monitor the individual’s progress in an educational program after selection until completion of program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to this system.

Note: This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name, SSN and/or DoD ID Number.

Records are maintained in file cabinets in the building that are locked and have controlled access entry requirements. Electronic files are only accessed by authorized personnel with secure Common Access Card (CAC) in combination with a Personal Identification Number (PIN) and need-to-know. Environment consists of magnetic keyed cipher locked room within AFPC complex.

Undergraduate and graduate medical education records are retained until the individual separates or retires from the Air Force. Air Force Institute of Technology (AFIT) selection folders are maintained until the end of the calendar year with the exception of transcripts which are returned to AFIT within 60 days of board completion. Dental graduate education folders are maintained while member is in program. Upon graduation, only transcripts, letters of recommendation, Graduate Record Examination results and Active Duty Service Commitment statements are maintained until member separates, retires or is promoted to colonel. When promoted to colonel, records are transferred to the Colonel’s Group.

Chief, Medical Service Officer Utilization Division, Headquarters Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Medical Service Officer Utilization Division, Headquarters, Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Medical Service Officer Utilization Division, Headquarters, Air Force Military Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.

For verification purposes, individuals should provide their full name, SSN and/or DoD ID Number, any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; Air Force Privacy Program; 32 CFR part 806b; or may be obtained from the system manager.

Member’s Air Force Form 63, Active Duty Service Commitment (ADSC) Acknowledgement Statement; Member’s application; supervisor’s evaluation; master personnel records (board use only); Career Brief (board use only); transcripts; test scores; Deans’ letters of recommendation; Standard Form (SF) 88, Report of Medical Examination; and SF 93, Report of Medical History

None.

Deletion: This is a duplicate system that is now merged with F036 AFPC M, Officer Utilization Records System (June 11, 1997, 62 FR 31793). There should be only one system for Utilization Records System. Therefore, this notice should be deleted.

Deletion: This is a duplicate system that is now merged with F036 AFPC M, Officer Utilization Records System (June 11, 1997, 62 FR 31793). There should be only one system for Utilization Records System.

Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, TX 78150-0000.

Active duty officers in grades from Lieutenant (O1) through Lieutenant Colonel (O5) and active duty enlisted personnel in grades Master Sergeant (E7) through Senior Master Sergeant (E8).

The PRODARTS is made up of six files: active duty enlisted file, active duty officer file, document/record required, document/record receipt file, selection board eligibility file, and derogatory information file. These files contained Enlisted/Officer Performance Reports, training reports, decorations, promotion/retention recommendation forms, individual’s name, Social Security Number (SSN), grade data, service data, and selection board eligibility data.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2406, Officer and Enlisted Evaluation System; Air Force Manual 36-2622, Base Level Military Personnel System; Air Force Instruction 36-2502, Airman Promotion/Demotion Programs and E.O. 9397 (SSN), as amended.

Records technicians use the PRODARTS system to identify documents (Enlisted/Officer Performance Reports, training reports, decorations, promotion/retention recommendation forms) missing from the United States Air Force Selection Records Group and to account for documents received.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may be specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows:

The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Retrieved by name and/or Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. PRODARTS is protected by user identification and password or smart card technology protocols.

PRODARTS records are maintained until the member is selected for promotion to Chief Master Sergeant (E9) or Colonel (O6) or when the member is no longer on active duty. Electronic files are destroyed automatically upon obtaining E9 or O6.

Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Chief, Board Support Branch, Selection Board Secretariat, Headquarters Air Force Personnel Center, 1960 1st Street West, Randolph Air Force Base, Texas 78150-0000.

For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States:

‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; CFR part 806b; or may be obtained from the system manager.

PRODARTS data is extracted from the Military Personnel Data System (MilPDS).

None.

Headquarters Air Force Personnel Center, Enlisted Promotion and Military Testing Branch (HQ AFPC/DPSOE), 550 C Street West, Randolph Air Force Base, TX 78150-4711.

Active duty enlisted personnel in the ranks of Senior Airman (E-4) to Senior Master Sergeant (E-8).

Name; rank; Social Security Number (SSN); Department of Defense Identification Number (DoD ID Number); Promotion Test Answer Sheets for Specialty Knowledge Test (SKT), Promotion Fitness Examination (PFE) and United States Air Force Supervisory Examination (USAFSE); date tested; score; item responses; correspondence to and from Air Force Board for Correction of Military Records.

10 U.S.C. 8013, Secretary of the Air Force; DoDD 1304.20, Enlisted Personnel Management System; DoDI 1304.30, Enlisted Personnel Management Plan Procedures; Air Force Policy Directive (AFPD) 36-25, Military Promotion and Demotion; Air Force Instruction (AFI) 36-2502, Air Force Enlisted Promotions; AFI 36-2605, Air Force Military Personnel Testing System; and E.O. 9397 (SSN), as amended.

Used by Air Force Personnel Center/Enlisted Promotion Branch (AFPC/DPSOE) to research and/or correct promotion status for previous cycles and to score Air Force Specialty Knowledge, Promotion Fitness Examination, and Supervisory Examination tests. Data is used to resolve inquiries, provide supplemental consideration, prepare Air Staff advisories to the Air Force Board for Correction of Military Records, and manage the Airman Promotion Program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

Name, SSN, and/or DoD ID number.

Records are accessed by the program manager and by person(s) responsible for servicing the record system in the performance of their official duties that are properly screened and cleared for need-to-know. Paper records are stored in secured file cabinets in a locked building with controlled access entry requirements. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. Access to the building is controlled by Security Access Card.