Farm Credit Administration FCA http://www.gpo.gov/fdsys/pkg/FR-2011-02-09/pdf/2011-2840.pdf Nationwide Mortgage Licensing System and Registry

General Statement of Routine Uses

In addition to the disclosures generally permitted under 5 U.S.C. 552a(b), we may disclose these records or information in them under 5 U.S.C. 552a(b)(3) as provided below. The following routine uses apply to and are incorporated by reference into each system of records set forth below unless otherwise indicated.

(1) We may disclose a record or information in the record system when it indicates a violation or potential violation of law, whether civil, criminal, or regulatory, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, to the appropriate Federal, State, local, or foreign agency or authority charged with the responsibility for investigating or prosecuting such violation or charged with enforcing compliance with the law.

(2) We may disclose a record or information in the record system to a responsible licensing authority if the records are relevant and necessary in the particular licensing decision.

(3) We may disclose a record or information in the record system to an agency, office, or establishment of the executive, legislative, or judicial branch of the Federal or State Government, in response to its request, in connection with hiring or retaining an employee, issuing a security clearance, reporting on an investigation of an employee, letting a contract, or issuing a license, grant, or other benefit to the subject of the record.

(4) We may disclose a record or information in the record system to a Federal congressional office in response to an inquiry from that office made at the request of the person who is the subject of the record.

(5) We may disclose a record or information in the record system in a proceeding before a court or adjudicative body where FCA is authorized to appear or to the Department of Justice for use in litigation, when

(i) FCA, or

(ii) Any FCA employee in his or her official capacity, or

(iii) Any FCA employee in his or her individual capacity where the Department of Justice or the Agency has agreed to represent the employee, or

(iv) The United States, where FCA determines that litigation is likely to affect the Agency,

is a party or has an interest in the litigation or proceeding and FCA deems the use of such records to be relevant and necessary.

(6) We may disclose a record or information in the record system to a court, magistrate, or administrative tribunal in presenting evidence, including disclosures to counsel or witnesses during civil discovery, litigation, administrative proceedings, settlement negotiations, or in connection with criminal proceedings, when FCA is a party to the litigation or proceeding.

(7) We may disclose a record or information in the record system to a court or other adjudicative body before which FCA is authorized to appear when,

(i) FCA, or

(ii) Any FCA employee in his or her official capacity, or

(iii) Any FCA employee in his or her individual capacity, is a party or has an interest in the litigation or proceeding and FCA deems the use of such records to be relevant and necessary.

(8) We may disclose a record or information in the record system to the National Archives and Records Administration (NARA) for records management inspections conducted under 44 U.S.C. 2904 and 2906.

-1 Employee Attendance, Leave, and Payroll Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090 and field offices listed in Appendix A.

Current and former FCA employees.

This system contains paper, electronic, and microfiche files containing payroll-related information for FCA employees reported on a biweekly, year-to-date, and, in some cases, annual basis. It includes the "Agency Time Tracking System," payroll and leave data for each employee including rate and amount of pay, hours worked, tax and retirement deductions, leave bank records, life insurance and health insurance deductions, savings allotments, savings bond and charity deductions, health savings accounts, other financial deductions, mailing addresses, and home addresses. The National Finance Center’s U.S. Department of Agriculture Personnel Payroll System provides agency payroll services.

12 U.S.C. 2243, 2252.

We may use information in this record system to prepare payroll, to meet Government payroll recordkeeping and reporting requirements, prepare reports, and to retrieve and supply payroll and leave information as required for Agency needs.

We may disclose information in this system of records to other Government agencies, commercial or credit organizations, or to prospective employers to verify employment.

We may disclose information in this system of records to Federal, State, and local taxing authorities concerning compensation to employees or to contractors; to the Office of Personnel Management, Department of the Treasury, Department of Labor, and other Federal agencies concerning pay, benefits, and retirement of employees; to Federal employees’ health benefits carriers concerning health insurance of employees; to financial organizations concerning employee savings account allotments and net pay to checking accounts; to State human resource offices administering unemployment compensation programs; to educational and training organizations concerning employee qualifications and identity for specific courses; and to heirs, executors, and legal representatives of beneficiaries.

We may disclose information in this system of records to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, Federal Parent Locator System (FPLS), and Federal Tax Offset System for use in locating individuals and identifying their income sources, to establish paternity, establish and modify orders of support, and for enforcement actions.

We may disclose information in this system of records to the Office of Child Support Enforcement for release to the Social Security Administration for verifying Social Security numbers in connection with the operation of the FPLS by the Office of Child Support Enforcement.

We may disclose information in this system of records to the Office of Child Support Enforcement for release to the Department of the Treasury to administer the Earned Income Tax Credit Program (section 32, Internal Revenue Code of 1986) and to verify a claim with respect to employment in a tax return.

Additional routine uses are listed in the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

We may disclose information from this system, under 5 U.S.C. 552a(b)(12), to consumer reporting agencies as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).

Storage:

We maintain records in file folders or on a computerized database.

Retrievable by name or Social Security number.

Access is limited to those whose official duties require access. File cabinets and rooms are locked during non-duty hours. Computers are protected by firewalls and passwords.

In accordance with National Archives and Records Administration General Records schedule requirements.

Director, Office of Management Services, Farm Credit Administration, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Information in this system of records either comes from the individual to whom it applies or comes from information supplied by Agency officials. FCA employee on whom the record is maintained. FCA employees who approve the records.

None.
-2 Financial Management Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090 and field offices listed in Appendix A.

Current and former FCA employees and persons that provide or may provide supplies or services to FCA by contract or purchase order.

This system contains paper files and a computerized database supporting the FCA financial management system, including: Employee travel advance records; travel vouchers; vendor vouchers and purchase orders; requisitions; FCA administrative expenses; collections; purchase, travel, and fleet credit cards; and other pertinent written information related to financial records and purchase transactions. Also included are bids, offers, and lease agreements.

12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.

We use information in this system of records to provide records of reimbursement to and collections from employees for expenses incurred while in official travel status, to provide payments to vendors and other Government agencies, to maintain control over the collection and disbursement of Agency funds and to limit the opportunity for fraud, to prepare reports for management and other Government agencies, to obtain necessary information for the issuance and payment of credit cards, and to assist in any audits of purchases of supplies and services.

See the "General Statement of Routine Uses."

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

STORAGE:

We maintain records in file folders or on a computerized database.

We arrange file folders by: (1) SF 1166a (Voucher and Schedule of Payments) voucher number within each year, (2) employee name, (3) purchase order number or contract number, or (4) name of the vendor. We retrieve information on the computerized database by employee name, vendor number, or Social Security Number, as applicable.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with National Archives and Records Administration General Records Schedule requirements for financial records and procurement records.

Director, Office of Management Services, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Information in this system of records comes from: (1) The individual to whom the record applies; (2) persons, corporations, or governmental entities that make bids or offers to FCA or enter into leases or other agreements with FCA; (3) credit reporting agencies, and (4) FCA employees who prepare or audit contractual actions.

None.

-3 Property Accountability Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090 and field offices listed in Appendix A.

Current and former FCA employees.

This system contains records identifying accountable property issued to FCA employees for official use. It includes the manufacturer"s model and serial number of the accountable property, record number, unique bar code number, acquisition document identifier (purchase order or contract number), vendor"s name, acquisition cost, in-service date, classification (by type of accountable property) number, employee to whom assigned, and employee"s location.

12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.

We use information in this system of records to maintain control over accountable property.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records on a computerized database.

We retrieve records by name.

Only authorized personnel have access to the computerized database.

We maintain the data in accordance with NARA General Records Schedule requirements for storing accounting files.

Director, Office of Resources Management, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA employee to whom property is issued.

None.

-4 Biographical Files--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Current and former FCA employees (primarily managers) and FCA Board members.

This system contains biographical sketches and photographs.

12 U.S.C. 2243, 2252.

We use information in this system of records to inform the public about the background of FCA officials.

We may disclose information in this system of records to Farm Credit System institutions and, on request, to the public in connection with public appearances and conferences.

Additional routine uses are listed in the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours.

Transferred to the National Archives for permanent retention as part of the Agency"s published materials.

Director, Office of Congressional and Public Affairs, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA employee on whom the record is maintained.

None.

-5 Assignments and Communication Tracking System--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Current or former FCA employees, and external parties.

This system contains incoming letters, outgoing correspondence, memoranda, documents pertaining to FCA"s operations, and communication logs.

12 U.S.C. 2243, 2252.

We use information in this system of records for reference, to track employee assignments, and to track oral and written communications between FCA staff and external parties. This information aids Agency management in its deliberations.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain incoming letters or inquiries and their responses in file folders, on computer disks, and on computers. We store communication logs on a computer.

We file incoming letters or inquiries and their responses by Farm Credit District or alphabetically by requester"s name. The automated communication log can sort and retrieve entries by Farm Credit District, subject, and name of FCA staff and external party.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computers, computer disks, and the automated communication log.

We destroy data in the automated system as well as the file folders after 6 years.

Chief Information Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments of a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Persons making general inquiries or requests for information, persons communicating with the Agency, FCA staff, Farm Credit System institutions, and other external parties.

None.

-6 Freedom of Information and Privacy Act Requests--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Persons that request records under the Freedom of Information or Privacy Act.

This system contains letter requests, copies of replies and responsive records, and computerized database.

12 U.S.C. 2243, 2252; 5 U.S.C. 552 and 552a.

We use information in this system of records for reference.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with NARA General Records Schedule requirements for Freedom of Information and Privacy Act request files. We destroy data in the automated system after 6 years.

Freedom of Information and Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Freedom of Information and Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Persons making Freedom of Information and Privacy Act requests and FCA employees.

None.

-7 Inspector General Investigative Files--FCA.

None.

Office of the Inspector General (OIG), Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Subjects of OIG investigations relating to FCA"s programs and operations. Subjects include, but are not limited to, current and former FCA employees; current and former agents or employees of contractors and subcontractors in their personal capacity, where applicable; and other persons whose actions affect the FCA, its programs or operations. Businesses, proprietorships, and corporations are not covered by this system.

This system contains correspondence relating to the investigation; internal staff memoranda; copies of subpoenas issued during the investigation, affidavits, statements from witnesses, transcripts of testimony taken in the investigation, and accompanying exhibits; documents, records, or copies obtained during the investigation, interview notes, investigative notes, staff working papers, draft materials, and other documents or records relating to the investigation; opening reports, progress reports, and closing reports; and other investigatory information or data relating to alleged or suspected criminal, civil, or administrative violations or similar wrongdoing by subject individuals.

Inspector General Act Amendments of 1988, Pub. L. 100-504, amending the Inspector General Act of 1978, Pub. L. 95-452, 5 U.S.C. app. 3.

We use information in this system: To document the conduct and outcome of investigations; to report results of investigations to other components of the FCA and other agencies and authorities for their use in evaluating programs and imposition of criminal, civil, or administrative sanctions; to report the results of investigations to other agencies or other regulatory bodies for an action deemed appropriate, and for retaining sufficient information to fulfill reporting requirements; and to maintain records related to the OIG"s activities.

We may disclose information in this system of records to any source when the FCA OIG is conducting an investigation or audit, but only to the extent necessary to get information from that source relevant to and sought in furtherance of the investigation or audit.

We may disclose the record or information in the record system to agencies, offices, or establishments of the executive, legislative, or judicial branch of the Federal or State government when we have a request and where the records or information is relevant and necessary to a decision on an employee"s discipline or other administrative action (excluding a decision on hiring). We will take reasonable steps to ensure that the records are timely, relevant, accurate, and complete enough to assure fairness to the employee affected by the disciplinary or administrative action.

We may disclose the record or information in the record system to independent auditors or other private firms that OIG has contracted with to carry out an independent audit or investigation or to analyze, collate, aggregate, or otherwise refine data collected in the system of records. Such contractors shall maintain Privacy Act safeguards with respect to such records.

We may disclose the record or information in the record system to an FCA contractor when a contractor- operated program has been subject to OIG investigation that has uncovered personnel problems so that the contractor can correct those problems.

We may disclose the record or information in the record to debt collection contractors to collect debts owed to the Government, as authorized under the Debt Collection Act of 1982, 31 U.S.C. 3718, and subject to applicable Privacy Act safeguards.

Additional routine uses are listed in the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

We may disclose information from this system, pursuant to 5 U.S.C. 552a(b)(12), to consumer reporting agencies as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3), in accordance with section 3711(f) of title 31.

Storage:

The OIG Investigative Files consist of paper records maintained in file folders, cassette tapes of interviews, and data maintained on computer diskettes. We store the folders, diskettes, and cassette tapes in file cabinets in the OIG.

We retrieve the records by the name of the subject of the investigation or by a unique control number assigned to each investigation.

We maintain the records in lockable file cabinets in lockable rooms. Only authorized employees have access to the records. We lock file cabinets and rooms during non-duty hours.

We destroy OIG Investigative Files 10 years after a case is closed. We offer cases that are unusually significant for documenting major violations of criminal law or ethical standards to the National Archives for permanent retention.

Inspector General, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct requests for amendments to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Employees or other persons on whom the record is maintained, non-target witnesses, FCA and non-FCA records, to the extent necessary to carry out OIG investigations authorized by 5 U.S.C. app. 3.

Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i), and corresponding sections of 12 CFR 603.355, to the extent a record in the system of records was compiled for criminal law enforcement purposes.

Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), and the corresponding provisions of 12 CFR 603.355, to the extent the system of records consists of investigatory material compiled for law enforcement purposes. Material within the scope of the exemption at 5 U.S.C. 552a(j)(2) is also exempt. See 12 CFR 603.355.

-8 FCA Internet Access System--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Current and former FCA employees.

This system contains information pertaining to an employee"s access to the Internet, including the employee"s name, Web sites visited, dates, and times.

12 U.S.C. 2243, 2252.

We use information in this system of records to monitor an employee"s access to the Internet.

See "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records on a computerized database.

We retrieve records by name.

Only authorized personnel have access.

In accordance with NARA General Records schedule requirements.

Director, Office of Resources Management, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR 603.310.

Direct requests for amendments of a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22101-5090, as provided in 12 CFR part 603.

FCA employee to whom record applies or Agency officials.

None.

-9 Personnel Security Files--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Current and former FCA employees.

This system contains case files compiled during background investigations of employees in sensitive positions. It may include: (a) Security forms (e.g., SF 85P, Questionnaire for Public Trust Positions); (b) investigative reports that may include a credit check, a check of police records, and interviews with neighbors, former supervisors, and coworkers; (c) a determination of suitability for employment or for a security clearance by FCA"s security officer; and (d) issuance of clearance statement.

12 U.S.C. 2243, 2252; Executive orders 10450 and 10577.

We use information in this system of records to determine suitability for employment and to issue a clearance.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

STORAGE:

We maintain records in file folders.

We retrieve records by name.

We maintain records in a locked safe in an area that is secured after business hours. Only the Personnel Security Officer and Alternate Personnel Security Officer have access to the records.

Files are retained in accordance with the National Archives and Records Administration General Records Schedule requirements for personnel security records.

Personnel Security Officer, Office of Management Services, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Information in this system of records comes from: (a) The individual to whom the record applies; (b) Office of Personnel Management"s investigative files maintained by the Investigations Service: (c) employment information maintained by the FCA; and (d) external and internal investigative inquiries by Federal law enforcement agencies.

Information in this system of records about a confidential source"s identity is subject to a specific exemption, 5 U.S.C. 552a(k)(5), to ensure accurate information on employment suitability.

-10 Farm Credit System Institution Criminal Referrals--FCA.

None.

Office of General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090.

Individuals who participate or have participated in the conduct of, or who are or were connected with, Farm Credit System institutions, such as directors, officers, employees, borrowers, shareholders, and agents, who have been named in criminal referrals, investigatory records or administrative enforcement orders or agreements.

This system may contain: Inter-agency or intra-agency correspondence or memoranda; criminal referral reports; newspaper clippings; Federal, State, or local criminal law enforcement agency investigatory reports, indictments, and/or arrest or conviction information; and administrative enforcement orders or agreements.

Records contained in this system (e.g., criminal law investigation reports prepared by the Federal Bureau of Investigation, Secret Service, and other Federal law enforcement agencies) may be the property of other agencies. Upon receipt of a request for such records, FCA will immediately notify the proprietary agency of the request and ask how to process the request for access. FCA may forward the request to the proprietary agency for processing in accordance with that agency"s regulations.

12 U.S.C. 2243, 2252.

We use information in this system of records to track the progress of criminal referrals through the justice system, to notify FCA examiners and Farm Credit System institutions of criminal referrals, and to issue notices/orders of prohibition.

We may disclose information in this system of records to any financial institution, agency, authority, or other entity affected by the enforcement activities that reported the criminal activities or that regulates or supervises the financial institution.

Additional routine uses are listed in the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name or by chronological number assigned in order of receipt.

We maintain records in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

Records are destroyed 20 years after action is completed.

Associate General Counsel, Legal Counsel Division, Office of General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Farm Credit System institutions; Federal financial regulatory agencies; newspapers; and criminal law enforcement investigatory and prosecutorial authorities.

This system is subject to a specific exemption, 5 U.S.C. 552a(k)(2), to the extent investigatory material is compiled for law enforcement purposes. Federal criminal law enforcement investigatory reports maintained as part of this system may be subject to exemptions imposed by the originating agency under 5 U.S.C. 552a(j)(2).

-11 Litigation and Administrative Adjudication Files--FCA.

None.

Office of General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090.

Parties involved in litigation or administrative adjudication with the FCA or litigation in which the FCA has an interest, including: (a) Administrative proceedings before the FCA (e.g., personnel actions, whistleblower cases), (b) Federal court cases when FCA is a party, (c) litigation when FCA is participating as an amicus curiae, (d) a claim and/or subsequent litigation under the Federal Tort Claims Act, and (e) other cases involving issues of concern to FCA, including those brought by other law enforcement agencies, Federal financial regulatory agencies, and private parties.

This system may contain: Papers comprising or included in the case record, such as briefs, affidavits, reports of investigation; other correspondence related to the action; internal memoranda and other documents pertaining to the action.

12 U.S.C. 2243, 2252; 44 U.S.C. 3101.

We use information in this system of records to track litigation matters and to draft legal opinions and litigation reports.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with retention schedules approved by NARA.

General Counsel, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Address requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Person to whom the record applies, FCA employees, witnesses, U.S. Attorneys, U.S. District Courts, parties to the proceedings, or other Federal, State, or local agencies.

None.

-12 Health and Life Insurance Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Current and former FCA employees and their dependents who are enrolled in the Agency-sponsored health and/or life insurance.

This system contains enrollment information for health and/or life insurance, including information on earnings, number and name of dependents, sex, birth date, home address, and social security number. It may also contain information pertaining to claims for benefits.

12 U.S.C. 2243, 2252.

We use information in this system of records to track premium payments and to pay claims.

Information in this system of records may be disclosed:

(1) To the health or life insurance carrier in support of a claim for insurance benefits, (2) to vendors, carriers, or other appropriate third parties to verify, confirm, or substantiate audits or investigations, and (3) to vendors, carriers, or other appropriate third parties to obtain competitive bids.

Additional routine uses are listed in the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained in file folders.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours.

In accordance with NARA General Records Schedule requirements.

Director, Human and Administrative Resources Division, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Address inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit System Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA employee enrolled in the Agency-sponsored health and/or life insurance or the insurance company.

None.

-13 Correspondence Files--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090 and field offices listed in Appendix A.

Current and former FCA employees and correspondents.

This system contains incoming and outgoing correspondence and internal reports and memoranda, which are part of a general correspondence file maintained by the office involved.

12 U.S.C. 2243, 2252.

We use information in this system of records to track incoming and outgoing correspondence and to draft correspondence and other memoranda.

See "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with NARA General Records Schedule.

Chief Executive Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090

Direct inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Persons corresponding with FCA and correspondence and memoranda prepared by FCA.

None.

-14 Employee Travel Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

FCA employees who travel on official FCA business.

This system contains the employee"s name, address, destination, itinerary, mode and purpose of travel. It includes travel authorizations, travel vouchers, receipts, dates, expenses, amounts advanced, amounts claimed, amounts reimbursed, and other records.

12 U.S.C. 2243, 2252.

We use information in this system of records to ensure the proper payment of travel claims.

See "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with NARA General Records Schedule.

Chief Executive Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090

Direct inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA employee that is the subject of the record and service providers.

None.

-15 Employee Training--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Present and former FCA employees.

This system contains the educational history and progression of FCA employees while employed by FCA, including employee"s schools of attendance, courses completed or enrolled in, dates of attendance, tuition fees and expenses, and per diem and travel expenses.

12 U.S.C. 2243, 2252.

We use information in this system of records to track an employee"s professional training.

See "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with NARA General Records Schedule.

Chief Executive Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102 -5090.

Address all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Direct requests for amendments to a records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA employee that is the subject of the record and the training institution where the employee enrolled.

None.

-16 Examiner Training and Education Records--FCA.

None.

Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Present and former FCA precommissioned and commissioned examiners.

This system contains the educational history and progression of FCA precommissioned examiners, including the skills inventory form, training program record, formal training record, and results of commissioning test.

12 U.S.C. 2243, 2252.

We use information in this system of records to track precommissioned examiners" training and progression.

See "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

We maintain records in file folders and on a computerized database.

We retrieve records by name.

We maintain file folders in a cabinet in an area that is secured after business hours. Only authorized personnel have access to the computerized database.

In accordance with NARA records schedules.

Chief Executive Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

To obtain a record, contact: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

Contesting records procedures:

Direct requests for amendments to a record to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as provided in 12 CFR part 603.

FCA examiner that is the subject of the record, the examiner"s supervisor, and members of the examiner"s supervision panel.

None.

-17 Organization Locator and Personnel Roster System--FCA.

None.

Records are located at the Farm Credit Administration.

Current FCA employees.

Paper and electronic records. Includes information such as names; home addresses; telephone numbers; cell phone numbers; official titles or positions and organizations; photographs; building security zones; and other information associated with identifying and contacting personnel. Locator records of Agency personnel.

12 U.S.C. 2243, 2252.

PURPOSES:

To contact and recall personnel when required; locate personnel for routine and emergency matters; provide mail distribution and forwarding addresses; compile a social roster for official and non-official functions; send personal greetings and invitations; establish building security; and locate individuals during medical emergencies, facility evacuations, and similar threat situations. To identify Agency personnel.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

None.

Storage:

Information stored in hard copy and electronically.

Retrievable by name.

Access is limited to those whose official duties require access. File cabinets and rooms are locked during non-duty hours. Computers are protected by firewalls and passwords.

In accordance with National Archives and Records Administration General Records schedule requirements.

Director, Office of Management Services, Farm Credit Administration, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, McLean, VA 22102-5090.

Same as above.

Same as above.

Information in this system of records either comes from the individual to whom it applies or comes from information supplied by Agency officials.

None.

-18 Inspector General Investigative Files--FCA.

None.

Office of the Inspector General (OIG), Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Subjects of OIG investigations relating to the programs and operations of the Farm Credit Administration. Subject individuals include, but are not limited to, current and former employees; current and former agents or employees of contractors or subcontractors, as well as current and former contractors and subcontractors in their personal capacity, where applicable; and other individuals whose actions affect the FCA, its programs or operations. Businesses, proprietorships, and corporations are not covered by this system.

Correspondence relating to the investigation; internal staff memoranda; copies of subpoenas issued during the investigation, affidavits, statements from witnesses, transcripts of testimony taken in the investigation, and accompanying exhibits; documents, records, or copies obtained during the investigation; interview notes, documents and records relating to the investigation; opening reports, information or data relating to alleged or suspected criminal, civil, or administrative violations or similar wrongdoing by subject individuals.

Inspector General Act Amendments of 1988, Pub. L. 100-504, amending the Inspector General Act of 1978, Pub. L. 95-452, 5 U.S.C. app. 3.

To document the conduct and outcome of investigations; to report results of investigations to other components of the FCA or other agencies and authorities for their use in evaluating their programs and imposition of criminal, civil, or administrative sanctions; to report the results of investigations to other agencies or other regulatory bodies for an action deemed appropriate, and for retaining sufficient information to fulfill reporting requirements; and to maintain records related to the activities of the Office of the Inspector General.

See the "General Statement of Routine Uses."

Disclosure to consumer reporting agencies:

Disclosures may be made from this system, pursuant to 5 U.S.C. 552a(b)(12), to consumer reporting agencies as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3), in accordance with section 3711(f) of title 31.

Storage:

The OIG Investigative Files consist of paper records maintained in file folders, cassette tapes of interviews and data maintained on computer diskettes. The folders, diskettes and cassette tapes are stored in file cabinets in the OIG.

The records are retrieved by the name of the subject of the investigation or by a unique control number assigned to each investigation.

Records are maintained in lockable file cabinets in lockable rooms. Access is restricted to individuals whose duties require access to the records. File cabinets and rooms are locked during non-duty hours.

As prescribed in General Records Schedule 22, item 1b, OIG Investigative Files are destroyed 10 years after a case is closed. Cases that are unusually significant for documenting major violations of criminal law or ethical standards are offered to the National Archives for permanent retention.

Inspector General, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Direct all inquiries about this system of records to: Privacy Act Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Same as above.

Same as above.

Employees or other individuals on whom the record is maintained, non-target witnesses, FCA and non-FCA records, to the extent necessary to carry out OIG investigations authorized by 5 U.S.C. app.3.

Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt from the provisions of 5 U.S.C. 552(a), except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i), and corresponding provisions of 12 CFR 603.355, to the extent a record in the system of records was compiled for criminal law enforcement purposes.

Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f), and the corresponding provisions of 12 CFR 603.355, to the extent the system of records consists of investigatory material compiled for law enforcement purposes, other than material within the scope of the exemption at 5 U.S.C. 552a(j)(2). See 12 CFR 603.355, as amended.

Farm Credit Administration Field Offices

McLean Field Office, 1501 Farm Credit Drive, McLean, VA 22102-5090

Dallas Field Office, 511 East Carpenter Freeway, Suite 650, Irving, TX 75062-3930

Denver Field Office, 3131 South Vaughn Way, Suite 250, Aurora, CO 80014-3507

Sacramento Field Office, 2180 Harvard Street, Suite 300, Sacramento, CA 95815

Bloomington Field Office, 2850 Metro Drive, Suite 729, Bloomington, MN 55425-1415

Systems of Records Published Between January 4, 2010 and December 30, 2011 Banks and Banking Farm Credit Administration PRIVACY ACT REGULATIONS

Sec.

603.300 Purpose and scope.

603.305 Definitions.

603.310 Procedures for requests pertaining to individual records in a record system.

603.315 Times, places, and requirements for identification of individuals making requests.

603.320 Disclosure of requested information to individuals.

603.325 Special procedures for medical records.

603.330 Request for amendment to record.

603.335 Agency review of request for amendment of record.

603.340 Appeal of an initial adverse determination of a request to amend a record.

603.345 Fees for providing copies of records.

603.350 Criminal penalties.

603.355 Exemptions.

Authority: Secs. 5.9, 5.17 of the Farm Credit Act (12 U.S.C. 2243, 2252); 5 U.S.C. app. 3, 5 U.S.C. 552a (j)(2) and (k)(2).

Source: 40 FR 40454, Sept. 2, 1975, unless otherwise noted.

§ 603.300 Purpose and scope.

(a) This part is published by the Farm Credit Administration pursuant to the Privacy Act of 1974 (Pub. L. 93-579, 5 U.S.C. 552a) which requires each Federal agency to promulgate rules to establish procedures for notification and disclosure to an individual of agency records pertaining to that person, and for review of such records.

(b) The records covered by this part include:

(1) Personnel and employment records maintained by the Farm Credit Administration which are not covered by §§ 293.101 through 293.108 of the regulations of the Office of Personnel Management (5 CFR 293.101 through 293.108), and

(2) Other records contained in record systems maintained by the Farm Credit Administration.

[40 FR 40454, Sept. 2, 1975, as amended at 51 FR 41941, Nov. 20, 1986]

§ 603.305 Definitions.

For the purposes of this part:

(a) Agency means the Farm Credit Administration.

(b) Individual means a citizen of the United States or an alien lawfully admitted for permanent residence;

(c) Maintain includes maintain, collect, use, or disseminate;

(d) Record means any item, collection, or grouping of information about an individual that is maintained by an agency including, but not limited to, that person"s education, financial transactions, medical history, and criminal or employment history, and that contains that person"s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or photograph;

(e) Routine use means, with respect to the disclosure of a record, the use of such record for a purpose that is compatible with the purpose for which it was collected;

(f) Statistical record means a record in a system of records maintained for statistical research or reporting purposes only and not used in whole or in part in making any determination about an identifiable individual, except as provided by 13 U.S.C. 8;

(g) System of records means a group of any records under the control of any agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

[51 FR 41941, Nov. 20, 1986]

§ 603.310 Procedures for requests pertaining to individual records in a record system.

(a) Any present or former employee of the Farm Credit Administration seeking access to that person"s official civil service records maintained by the Farm Credit Administration shall submit a request in such manner as is prescribed by the Office of Personnel Management.

(b) Individuals shall submit their requests in writing to the Privacy Act Officer, Office of General Counsel, Farm Credit Administration, McLean, Virginia 22102-5090, when seeking to obtain from the Farm Credit Administration:

(1) Notification of whether the agency maintains a record pertaining to that person in a system of records;

(2) Notification of whether the agency has disclosed a record for which an accounting of disclosure is required to be maintained and made available to that person;

(3) A copy of a record pertaining to that person or the accounting of its disclosure;

(4) The review of a record pertaining to that person or the accounting of its disclosure. The request shall state the full name and address of the individual, and identify the system or systems of records believed to contain the information or record sought.

[51 FR 41941, Nov. 20, 1986, as amended at 61 FR 67185, Dec. 20, 1996]

§ 603.315 Times, places, and requirements for identification of individuals making requests.

The individual making written requests for information or records ordinarily will not be required to verify that person"s identity. The signature upon such requests shall be deemed to be a certification by the requester that he or she is the individual to whom the record pertains, or the parent of a minor, or the duly appointed legal guardian of the individual to whom the record pertains. The Privacy Act Officer, however, may require such additional verification of identity in any instance in which the Privacy Act Officer deems it advisable.

[51 FR 41941, Nov. 20, 1986]

§ 603.320 Disclosure of requested information to individuals.

(a) The Privacy Act Officer shall, within a reasonable period of time after the date of receipt of a request for information of records:

(1) Determine whether or not such request shall be granted,

(2) Notify the requester of the determination and, if the request is denied, of the reasons therefor, and

(3) Notify the requester that fees for reproducing copies of records may be charged as provided in § 603.345 of this part.

(b) If access to a record is denied because the information therein has been compiled by the Farm Credit Administration in reasonable anticipation of a civil or criminal action proceeding, the Privacy Act Officer shall notify the requester of that person"s right to judicial appeal under 5 U.S.C. 552a(g).

(c)(1) If access to a record is granted, the requester shall notify the Officer whether the requested record is to be copied and mailed to the requester or whether the record is to be made available for personal inspection.

(2) A requester who is an individual may be accompanied by an individual selected by the requester when the record is disclosed, in which case the requester may be required to furnish a written statement authorizing the discussion of the record in the presence of the accompanying person.

(d) If the record is to be made available for personal inspection, the requester shall arrange with the Privacy Act Officer a mutually agreeable time in the offices of the Farm Credit Administration for inspection of the record.

[40 FR 40454, Sept. 2, 1975, as amended at 51 FR 41941, Nov. 20, 1986]

§ 603.325 Special procedures for medical records.

Medical records in the custody of the Farm Credit Administration which are not subject to Office of Personnel Management regulations shall be disclosed either to the individual to whom they pertain or that person"s authorized or legal representative or to a licensed physician named by the individual.

[51 FR 41942, Nov. 20, 1986]

§ 603.330 Request for amendment to record.

(a) If, after disclosure of the requested information, an individual believes that the record is not accurate, relevant, timely, or complete, that person may request in writing that the record be amended. Such a request shall be submitted to the Privacy Act Officer and shall contain identification of the system of records and the record or information therein, a brief description of the material requested to be changed, the requested change or changes, and the reason for such change or changes.

(b) The Privacy Act Officer shall acknowledge receipt of the request within 10 days (excluding Saturdays, Sundays, and legal holidays) and, if a determination has not been made, advise the individual when that person may expect to be advised of action taken on the request. The acknowledgment may contain a request for additional information needed to make a determination.

[51 FR 41942, Nov. 20, 1986]

§ 603.335 Agency review of request for amendment of record.

Upon receipt of a request for amendment of a record, the Privacy Act Officer shall:

(a) Correct any portion of a record which the individual making the request believes is not accurate, relevant, timely, or complete and thereafter inform the individual in writing of such correction, or

(b) Inform the individual in writing of refusal to amend the record and of the reasons therefor, and advise that the individual may appeal such determination as provided in § 603.340 of this part.

[40 FR 40454, Sept. 2, 1975, as amended at 51 FR 41942, Nov. 20, 1986]

§ 603.340 Appeal of an initial adverse determination of a request to amend a record.

(a) Not more than 10 days (excluding Saturdays, Sundays, and legal holidays) after receipt by an individual of an adverse determination on the individual"s request to amend a record or otherwise, the individual may appeal to the Director, Office of Management Services.

(b) The appeal shall be by letter, mailed or delivered to the Director, Office of Management Services, Farm Credit Administration, McLean, Virginia 22102-5090. The letter shall identify the records involved in the same manner they were identified to the Privacy Act Officer, shall specify the dates of the request and adverse determination, and shall indicate the expressed basis for that determination. Also, the letter shall state briefly and succinctly the reasons why the adverse determination should be reversed.

(c) The review shall be completed and a final determination made by the Director not later than 30 days (excluding Saturdays, Sundays, and legal holidays) from receipt of the request for such review, unless the Director extends such 30-day period for good cause. If the 30-day period is extended, the individual shall be notified of the reasons therefor.

(d) If the Director refuses to amend the record in accordance with the request, the individual shall be notified of the right to file a concise statement setting forth that person"s disagreement with the final determination and that person"s right under 5 U.S.C. 552a(g)(1)(A) to a judicial review of the final determination.

(e) If an amendment of a record as requested upon review is refused, there shall be included in the disputed portion of the record a copy of the concise statement filed by the individual together with a concise statement of the reasons for not amending the record as requested. Such statements will be included when disclosure of the disputed record is made to persons and agencies as authorized under 5 U.S.C. 552a.

[40 FR 40454, Sept. 2, 1975, as amended at 51 FR 41942, Nov. 20, 1986; 56 FR 2673, Jan. 24, 1991; 70 FR 69645, Nov. 17, 2005]

§ 603.345 Fees for providing copies of records.

Fees for providing copies of records shall be charged in accordance with §§ 602.11 and 602.12 of this chapter.

[40 FR 40454, Sept. 2, 1975, as amended at 56 FR 28479, June 21, 1991; 71 FR 54900, Sept. 20, 2006]

§ 603.350 Criminal penalties.

Section 552a (l) (3) of the Privacy Act (5 U.S.C. 552a(i)(3)) makes it a misdemeanor, subject to a maximum fine of $5,000, to knowingly and willfully request or obtain any record concerning any individual from an agency under false pretenses. Sections 552a (i) (1) and (2) of the Act (5 U.S.C. 552a (i) (1), (2)) provide penalties for violation by agency employees of the Act or regulations established thereunder.

[40 FR 40454, Sept. 2, 1975, as amended at 71 FR 54900, Sept. 20, 2006]

§ 603.355 Exemptions.

(a) Specific. Pursuant to 5 U.S.C. 552a(k)(2), the investigatory material compiled for law enforcement purposes in the following systems of records is exempt from subsections (c)(3), (d), (e)(1), (e)(4) (G), (H), and (I) and (f) of 5 U.S.C. 552a and from the provisions of this part:

Farm Credit Bank loans--FCA.

Production Credit Association loans--FCA.

Agricultural Credit Association loans--FCA.

Federal Land Credit Association loans--FCA.

Agricultural Credit Bank loans--FCA.

Office of Inspector General Investigative Files--FCA.

(b) General. (1) In addition, pursuant to 5 U.S.C. 552a (j)(2), investigatory materials compiled for criminal law enforcement in the system of records described in (b)(2) are exempt from all subsections of 5 U.S.C. 552a, except (b), (c) (1) and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11), and (i). Exemptions from the particular subsections are justified for the following reasons:

(i) From subsection (c)(3) because making available to a record subject the accounting of disclosures from records concerning him/her would reveal investigative interest on the part of the OIG. This would enable record subjects to impede the investigation by, for example, destroying evidence, intimidating potential witnesses, or fleeing the area to avoid inquiries or apprehension by law enforcement personnel.

(ii) From subsection (c)(4) because this system is exempt from the access provisions of subsection (d) pursuant to subsection (j)(2) of the Privacy Act.

(iii) From subsection (d) because the records contained in this system relate to official Federal investigations. Individual access to those records might compromise ongoing investigations, reveal confidential informants or constitute unwarranted invasions of the personal privacy of third parties who are involved in a certain investigation. Amendment of the records would interfere with ongoing criminal law enforcement proceedings and impose an impossible administrative burden by requiring criminal investigations to be continuously reinvestigated.

(iv) From subsections (e) (1) and (5) because in the course of law enforcement investigations, information may occasionally be obtained or introduced the accuracy of which is unclear or which is not strictly relevant or necessary to a specific investigation. In the interests of effective law enforcement, it is appropriate to retain all information that may aid in establishing patterns of criminal activity. Moreover, it would impede the specific investigative process if it were necessary to assure the relevance, accuracy, timeliness and completeness of all information obtained.

(v) From subsection (e)(2) because in a law enforcement investigation the requirement that information be collected to the greatest extent possible from the subject individual would present a serious impediment to law enforcement in that the subject of the investigation would be informed of the existence of the investigation and would therefore be able to avoid detection, apprehension, or legal obligations or duties.

(vi) From subsection (e)(3) because to comply with the requirements of this subsection during the course of an investigation could impede the information gathering process, thus hampering the investigation.

(vii) From subsections (e)(4) (G), and (H), and (I), (e)(8), (f), (g) and (h) because this system is exempt from the access provisions of subsection (d) pursuant to subsection (j) of the Privacy Act.

(2) Office of Inspector General Investigative Files--FCA.

[56 FR 2673, Jan. 24, 1991, as amended at 57 FR 32421, July 22, 1992]