DEPARTMENT OF THE AIR FORCE ADDRESS DIRECTORY

Department of the Air Force USAF

UNITED STATES AIR FORCE

How Systems of Records are Arranged

In the Air Force, records are grouped by subject series. Each series has records about a specific activity or function to which a subject title and number is given. Systems of records are grouped in the same way. For example, a system of records on personnel security clearances may be found in 'Security - 31,' and one about psychiatry in 'Medical Service - 44.' These numbers are part of the system identification which precede the notices. They look like this: F031 AF SP A or F044 AFSG A. The letter 'F' means Air Force. The first three digits (031 and 044) show that the records pertain to Security and the Medical Service respectively. The letters that follow indicate to whom the system applies and/or the Office of Primary Responsibility (OPR). For example, in system F031 AF SP A, AF indicates that this is an Air Force-wide system, with SP denoting Security Police as the OPR. The last alpha designation is for internal management control. In the records system F044 AFSG A, (without a space between the AF and SG) indicates this is a Surgeon General System and applies to the office of the Surgeon General only

Using the Index Guide

The systems of records maintained by the Air Force are contained within the subject series that are listed below.

This list identifies each series in the order in which it appears in this issuance. Use the list to identify subject areas of interest. Having done so, use the series number (for example 031 for Security) to locate the systems of records grouping in which you are interested.

System Identification Series	Subject Series
Aircraft	010
Flying Operations	011
Weaponizing Intelligence Combat Capability-Training Documentation System	014
Maintenance	021
Supply	023
Transportation	024
Security	031
Civil Engineering	032
Communications	033
Services	034
Public Affairs	035
Personnel	036
Manpower and Organization	038
Medical	044
Reserve Component Periodic Health Assessment (RCPHA) Records	048
Law	051
Chaplain	052
Scientific/Research Development	061
Finance Management	065
Special Investigations	071
Command Policy	090
Safety	091

REQUESTING RECORDS

Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.

BLANKET ROUTINE USES

Certain 'blanket routine uses' of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system. These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.

LAW ENFORCEMENT ROUTINE USE

In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.

DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.

DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.

CONGRESSIONAL INQUIRIES ROUTINE USE

Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.

PRIVATE RELIEF LEGISLATION ROUTINE USE

Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.

DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.

DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld. This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.

DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.

DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.

DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.

DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION ROUTINE USE

A record from a system of records maintained by this component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.

DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ROUTINE USE

A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.

A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.

COUNTERINTELLIGENCE PURPOSES ROUTINE USE

A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States

/F010 AFMC Deliberate and Crisis Action Planning and Execution Segment (DCAPES) Records.

Headquarters of Major Commands, field operating agencies, Air Force Military Personnel Elements, Air Force Reserve units and Air Force National Guard units. Complete mailing address listings are maintained by the Deliberate and Crisis Action Planning and Execution Segment (DCAPES) Program Management Office at the 554th Electronic Systems Group, 201 East Moore Drive, Maxwell Air Force Base, Gunter Annex, Alabama 36114-3004.

Air Force active duty military, Reserve and Air National Guard personnel and Department of the Air Force Civilians. Records are maintained on officer and enlisted personnel that are projected or departed on Temporary Duty (TDY) in support of contingency, crisis or manning assist deployments.

Includes Operational Plan Identification (OPLAN); Force Requirement Number (FRN); attached Military Personnel Element (MPE); geographical location, grade, name, address and Social Security Number (SSN).

10 U.S.C. 8032, The Air Staff, general duties; Air Force Policy Directive 10-4, Operations Planning Air & Space Expeditionary Force Presence Policy; Air Force Instruction 10-401, Air Force Operations Planning & Execution; Air Force Instruction 10-403, Deployment Planning & Execution; Air Force Instruction 36-3802, Personnel Readiness and E.O. 9397 (SSN).

The system integrates automated decision support applications and information exchange capabilities to provide the Air Force the means to plan, present, source, mobilize, deploy, account for, sustain, redeploy, and reconstitute forces. Deliberate and Crisis Action Planning and Execution Segment (DCAPES) is the United States Air Force's system of records for managing Operational Plan requirements.

In addition to those disclosures generally permitted under 5 U.S.C 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C 552a(b) as follows:

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

By first name, last name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Individuals require a minimum Secret security clearance for access to any portion of Deliberate and Crisis Action Planning and Execution Segment (DCAPES.)

Records are maintained for the duration of an operation period then are programmatically moved to a history file. Records pertaining to wartime plans are maintained until an updated plan is received. Computer output records are destroyed in accordance with classification handling guidance.

System Program Manager (SPM), Commander, Headquarters Electronic Systems Center, 4225 Logistics Avenue, Bldg 266, Wright Patterson Air Force Base, Ohio 45433-5769; DCAPES Program Management Office (PMO), 554th Electronic Systems Group, 201 East Moore Drive, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Headquarters Electronic Systems Center, 4225 Logistics Avenue, Building 266, Wright Patterson Air Force Base, Ohio 45433-5769.

Request must contain full name, Social Security Number (SSN) and current mailing address.

Individuals seeking to access records about themselves contained in this system should address requests to the Headquarters Electronic Systems Center, 4225 Logistics Avenue, Building 266, Wright Patterson Air Force Base, Ohio 45433-5769.

Request must contain full name, Social Security Number (SSN) and current mailing address.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR part 806b, or may be obtained from the system manager.

Information obtained from automated external system interfaces.

None.

/F010 AFMC P Logistics Module (LOGMOD).

Department of the Air Force, Force Projection Division, 554 ELSG, 201 E Moore Drive, Bldg 856, Room 154 Maxwell AFB-Gunter Annex, AL 36114-3004, Telephone: 334-416-5771.

United States Air Force Active duty, Reserve, Guard, and DoD civilians.

Full name, Social Security Number (SSN), address and phone, Primary Air Force Specialty Code (PAFSC), Control Air Force Specialty Code (CAFSC), Deployment Availability Codes (DAV), Unit Type Codes (UTC), organizational information, reservation identification code, individual line number, equipment cargo details.

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 10-403, Deployment Planning and Execution, and E.O. 9397 (SSN).

A deployment system used to ensure units are able to schedule and meet Air Force deployment taskings for personnel and cargo needs worldwide. Also allows for storage and daily maintenance of cargo packages.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "DoD Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media and paper records.

Records are retrievable by either first and/or last name, Social Security Number (SSN), Unit Type Codes (UTC) or line number of the individual.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons using the individuals Common Access Card (CAC) to login to the system. User's level of access is restricted by their role within the organization.

Deployment data is actively maintained for a period of time that is determined by the Installation Deployment Office at each base and then destroyed when no longer needed by shredding, degaussing, erasing or purging.

Force Projection Division, 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to 554th Electronic Systems Group, 201 East Moore Drive, Building 856, Room 154, Maxwell AFB, Gunter Annex, Alabama 36114-3004.

Written requests should contain individual's name, Social Security Number (SSN), reservation identification code, and movement channel.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

Deliberate and Crisis Action Planning and Execution Segments (DCAPES), and cargo records created by users of the system.

None.

/F010 AFXO A Civil Aircraft Landing Permit Case Files.

Associate Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Civil aircraft owners and/or operators.

A revocable license for use of Air Force real property consisting of a Civil Aircraft Certificate of Insurance, a Civil Aircraft Landing Permit, and a Civil Aircraft Hold Harmless Agreement.

49 U.S.C. 44502, General facilities and personnel authority, as implemented by Air Force Instruction 10-1001, Civil Aircraft Landing Permits.

To maintain a directory on those individuals who are authorized to operate civil aircraft at Air Force airfields.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by persons responsible for processing applications to operate civil aircraft on Air Force airfields in performance of official duties and by other authorized personnel who are properly screened and cleared for need-to-know. Records are stored in cabinets in a vaulted office.

Expired records are destroyed by tearing into pieces and burning.

Chief, Permits and Agreements, Civil Aviation Office, Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves should address inquiries to the Directorate for Civil Aviation, Directorate of Operations and Training, Deputy Chief of Staff for Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information is provided by the applicant and insurance company.

None.

/F011 ACC A Air-to-Air Weapon System Evaluation Program.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Fighter and attack aircrew members who have live-fired missiles in the Air-to-Air Weapon System Evaluation Program.

Name, Social Security Number, unit of assignment, and flying experience information.

10 U.S.C. 8013, Secretary of the Air Force; Powers and Duties, delegation by; as implemented by Air Force Regulation 55-11, Programming of Requirements and Reporting Expenditures for Missile/Targets in Noncombat Firing Programs, and E.O. 9397 (SSN).

Used to measure program goals that dictate maximizing aircrew participation during their first fighter assignment tour. Personal data is also used to determine the effects of experience and training on air-to-air weapons employment.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of system of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name or Social Security Number.

Paper records are retained for one year after data is entered in computer then destroyed by tearing into pieces, shredding, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

Individuals seeking access to records about themselves contained in this system should address requests to 83d Fighter Weapons Squadron, Analysis Division, Building 1801, 1287 Florida Avenue, Tyndall Air Force Base, FL 32403-5217.

When appearing in person a military identification card is required for positive identification.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information for this system is obtained from forms completed by aircrew members.

None.

/F011 ACC B Command and Control Management System Records.

Department of Air Force, 552d Air Control Wing, Tinker AFB, 552d Air Control Group (552 ACG) 7575 Sentry Blvd, Suite 117, Tinker AFB, OK 73145-9037.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force active duty military personnel, Air Force civilian employees, Air Force contractors, Air Force Reserve and those foreign military personnel who are attached to the U.S. Air Force (USAF) for flying support.

Personnel records related to an individual's ancillary training, qualifications, and schedules. Data fields contained in the records include; full name, e-mail address, Social Security Number (SSN), work phone, location, organization, job series, and grade.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 8013, Secretary of the Air Force; AFI 11-202V2 ACC Sup Aircrew Standardization/Evaluation Program; AFI 11-401 Aviation Management; ACCI 11-464 Training Records and Performance Evaluation in Formal Flying Training Programs; and E.O. 9397 (SSN).

To manage and administer Air Force aviation and non-flying operations. This includes aircrew training and evaluation, flight schedule functions, flying safety and related functions needed to attain and maintain combat or mission readiness, ancillary training, scheduling functions, mobility/deployment requirements tracking.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Individual's name and/or Social Security Number (SSN).

The Command and Control Management System (C2MS) provides detailed and specific access levels and permissions to ensure that only authorized users have access to read and or write information, or perform other operations with the system. Access will be granted using the Common Access Card (CAC) or username/password security model. A combination of physical, personnel, and system-enforced security mechanisms control access. All accesses, whether procedural or system-enforced, is adjudicated based on each person's authorized "need-to-know."

Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.

Chief, Maintenance Data Systems Analysis Section, Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Department of Air Force, 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Individuals may also contact the system manager at each unit utilizing C2MS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The requester must submit a written request to 552d Air Control Group (552 ACG), Attn: C2MS Program Manager, 7575 Sentry Blvd., Ste. 117, Tinker AFB, OK 73145-2713.

Requests for information should be as specific as possible. The requester must describe the records that he/she seeks in enough detail to enable C2MS personnel to locate them in a reasonable amount of time. Requests such as "all documents related to * * *" are extremely difficult and costly to process because they require extensive search of numerous C2MS files. In contrast, a request for a specific document can generally be processed quicker. Such requests should include specific information about each record sought, such as the date, title or name, author, recipient and subject matter of the record.

A C2MS request can be made for any record. However, this does not mean that the C2MS discloses all of the requested records. If the information is of a sensitive nature, C2MS will specify which exemption permits the withholding.

Individuals seeking access to information about themselves contained in this system should address written inquiries to 552d Air Control Group (552 ACG), ATTN: C2MS PGM, 7575 Sentry Blvd., Suite 117, Tinker AFB, OK 73127-9037.

Automated system interfaces and source documents. C2MS has an interface with the Air Force Resource Management System (AFORMS).

None.

/F011 AF A3 B DoD DoD Foreign Clearance Program Records.

Andrew T. McNamara Headquarters Complex, Defense Technical Information Center (DTIC), 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218.

Military, Department of Defense (DoD) civilians, and non-DoD personnel traveling under DoD sponsorship (e.g., contractors, foreign nationals and dependents) and includes temporary travelers worldwide as defined by the DoD Foreign Clearance Guide Program.

Aircraft diplomatic clearance and personnel travel requests, which may contain the individual's name; rank/pay grade; military branch or department; passport number; office address and telephone number; official and personal email address; detailed information on sites to be visited; visitation dates; and purpose of visit.

10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Public Law 99-399, Omnibus Diplomatic Security and Antiterrorism Act of 1986; 22 U.S.C. 4801, 4802, and 4805, Foreign Relations and Intercourse; DODD 4500.54, Official Temporary Duty Travel Abroad; DOD 4500.54-G, Department of Defense Foreign Clearance Guide; and E.O. 9397 (SSN).

To provide the Department of Defense with a web-based automated system to request, clear, and audit aircraft diplomatic and personnel travel clearances worldwide; to provide individual travelers with intelligence and travel warnings; and to provide the Defense Attache and other DoD authorized officials with information necessary to verify aircraft diplomatic clearances and official travel by DoD personnel.

To the Department of State Regional Security Officer, U.S. Embassy officials, and foreign law enforcement and security agencies for the purpose of coordinating mission and security support for DoD travelers.

The DoD 'Blanket Routine Uses' set forth at the beginning of the Air Force's compilation of systems of records notices also apply to this system.

Policies and practices for storing, retiring, accessing, retaining, and disposing of records.

Storage:

Electronic storage media.

Individual's name, Social Security Number (SSN), passport number, dates of travel or mission, and aircraft mission.

Electronic records are located in the Aircraft and Personnel Automated Clearance System (APACS) computer database with built in safeguards. Computerized records are maintained in controlled areas accessible only to authorized personnel with an official need-to-know access. In addition, automated files are accessed by individual account with appropriate permissions, are password protected, and are in compliance with the applicable laws and regulations.

Records are destroyed 1 year after mission/travel is completed.

Chief, International Sovereignty Policy, International Treaties and Agreements Division, Headquarters, United States Air Force, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to HQ USAF/A3SPI, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Requests should contain individual's full name, Social Security Number (SSN), and/or passport number.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to HQ USAF/A3SPI, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Requests should contain individual's full name, Social Security Number, and/or passport number.

From individuals.

None.

/F011 AF AFMC A Contractor Flight Operations.

All Air Force activities that approve contractor aircraft flight and ground operations procedures or utilize contractor personnel who operate aircraft for the government.

All contractor personnel who operate aircraft for the Air Force, for which the government assumes some risk of loss or damage. It covers both flight crewmember and non-crewmember personnel designated by a contractor to conduct flights, perform functions while the aircraft is in flight, or perform ground operations in support of such flights.

Name; Social Security Number; home address and telephone number; date of birth; security clearance data; education; military service data; flight qualification, proficiency, training, and experience records; standardization and evaluation data; safety and mishap records, and medical and physiological data.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; Air Force Regulation 55-22, Contractor's Flight and Ground Operations, and E.O. 9397 (SSN).

Used to monitor and manage individual contractor flight and ground personnel records.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks, in computers and on computer output products.

Retrieved by name or Social Security Number.

Records are maintained in the system until contract termination, at which time they will be destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver's license as proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to Headquarters, Air Force Materiel Command/DOO, Wright Patterson Air Force Base, OH 45433-5001, or to the system location where the flight certification is recorded. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

For personal visits, the individual may be asked to show a valid identification card or a driver's license as proof of identity.

Information is provided by the individual or from training, evaluation, and examination records.

None.

/F011 AF XO A Aviation Resource Management System (ARMS).

Headquarters United States Air Force and major command headquarters. Host, tenant and squadron Aviation Resource Management offices at Air Force installations, and McDonnell douglas Training Systems, McDonnell Aircraft Company, 12301 Missouri Bottom Road, Hazelwood, MO 63042-1512. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Air Force active duty military personnel, Air Force civilian employees, or contractors, Air Force Reserve and Air National Guard personnel, Army, Navy and Marine Corps active duty military personnel and those foreign military personnel who are assigned to aviation or parachutist duties by competent authority and attached to the U.S. Air Force (USAF) for flying or parachutist support or who have been suspended from flying or jum duties for a period of not more than 5 years.

The ARM's data base contains a master file of flying and jump records for each individual in categories listed above, a month-to-date transaction file and a twelve month history file, and career flying and jump history. A centralized file of selected information from each individual's master records is also maintained at HQ USAF. In addition to automated data files, this system uses manual files for maintaining historical data and important source documents. An Individual Flight Record Folder (FRF) or Junp Record Folder (JRF) is established for each category of fliers and jumpers listed above and is the primary repository for a computer listing which itemizes each individual's flight and jump accomplishments as well as various source documents which serve to validate information entered into the computer data base fr the system. Each Host Aviation Resource Management (HARM) office maintains a file of Aeronautical Orders and Military Pay Orders to provide source documentation of flying pay actions initiated by the flight manager. Information that is maintained in the automated files is derived directly from the ARMS master file or from subsequent processing of information entered into the master file.

Identification Data--provides individual identifiers and other information directly related to each individual in the file.

Duty Assignment Data--includes information such as the major command of asignment for the individual, the Air Force Specialty Code indicating professional duties, the unit, the responsible Operations system manager, base of assignment, etc.

Aircrew Training and qualification Data--includes information such as flight and ground professional flying training accomplishments, aircrew qualification status, physical status for flight duties, types of aircraft assigned, etc.

Flying Pay Entitlement Data--includes information needed to administer the payment of flying incentive pay for each individual.

Local Use Data--contains information used by major or local command to supplement general system information as needed to meet unique unit requirements within the categories of information listed herein.

System Control Data--contains computer data used to automatically control internal system functions.

37 U.S.C. 301a,Incentive pay; Pub.L. 92-204, Appropriations Act for 1973, sec. 715; Pub. L. 93-570, Appropriations Act for 1974; Pub. L. 93-294, Aviation Career Incentive Act of 1974; DoD Directive 7730-57, Aviation Career Incentive Act and Required Annual Report; Air Force Instruction 11-401, Aviation Management; Air Force Instruciton 11-402, Aviation and Parachutist Service, Aeronautical Ratings and Badges; Air Force Instruction 11-421, Aviation Resource Management; and E.O. 9397 (SSN).

The ARMS provides information and automated data processing capabilities used to manage and administer Air Force aviation and parachutist management such as aircrew and parachutist training and evaluation, flight and jump scheduling functions, flying and parachutist safety and related functions needed to attain and maintain combat or mission readiness. All information is entered into the system at the air base level. This information is then processed for use by flying or parachutist resource managers at all levels through periodic computer product reports or automated systems interfaces.

The specific uses of information and user categories for this system are:

Base Level Activities--(1) To establish each member's flying or jump pay entitlement status and to monitor continuing entitlement in accordance with existing directions;

(2) To record each individual's flying or jump activities, including hours, jumps, and specific events, and provide indications of successful attainment of standards or deficiencies;

(3) To establish each individual's Aviation Service code for use in indicating type of flying or jump activity or reason for inactive status if applicable;

(4) To determine each rated member's eligibility to perform operational flying or jumping in accordance with existing USAF directives;

(5) To provide an indication of each rated member's total operational flying time in terms of total aviation or parachutist career duties;

(6) To establish 'suspense lists' for use in scheduling flying personnel for flights, schools, tests and similar events directly related to their duties as professional airmen;

(7) To provide each applicable individual and manager with all aviation career profile informaiton needed to monitor flying career development, professional qualifications and training deficiencies;

(8) To provide information requested by the Air Staff, major command, or other base functions, which relate to the flying duties, and accomplishments of all personnel in the file;

(9) To provide statistical data for management analysis and review of all aspects of each base's flying programs.

Other Base Users: Military Personnel Personnel Flight--uses information provided by this system, through an autoimated data interface, to report the flying status of all individuals in the files; provides flying career background information used for assignment actions.

Accounting and Finance Office--uses ZMilitary Pay Orders, prepared by aviation management offices, to start and stop flying and jump incentive pay in accordance with each individual's flying status and eligibility as reflected by the information in the system; uses the files to perform payment audits to identify individuals being paid improperly.

Base Supply--uses flying status information to determine which individuals are qualified to draw all authorized flying and jump equipment.

Base Medical Facility--uses system data to determine projected workloads associated with scheduled flight physical examinations.

Major Command--uses all system data to measure the effectiveness of subordinate unit training programs and to check command-wide flying effectiveness.

Air Force Personnel Center--uses ARMS information to establish assignment objectives and career development programs for USAF military personnel in the system.

HQ USAF--uses various identification and flying data to establish statistical data needed to verify the effectiveness of standard procedures, determine the need for policy modification, provide a timely and accurate census of various types of flyers and jumpers and provide a centralized point for collection and collation of data used by all levels of management.

The Defense Finance and Accounting Service uses ARMS information to validate all flying and jump payments.

The DoD (Blanket Routine Uses) pub.ished at the beginning of the Air Force's compilation of record system notices apply to this record system.

Storage:

Maintained in file folders, on computer magnetic tapes, magnetic disks, and CD-ROM.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system, by person(s) responsible for servicing the record system in performance of their official duties and individuals in files. Access is specifically controlled by the Host Operations System Management office. Records are stored in locked cabinets or rooms. Computer terminals are locked when not in use or kept under survelliance.

File is released to member upon separation.

Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual will be asked to provide their name and Social Security Number.

Individuals seeking to access records about themselves contained in this system should address written requests to the Chief, Operational Training Division, Directorate of Operations and Training, Deputy Chief of Staff/Air and Space Operations, 1480 Air Force Pentagon, Washington, DC 20330-1480 or visit their local HARM office. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from individuals, aircrew or parachutist managers, automated system interfaces and from source documents such as reports.

None.

/F011 ANG A Progress Report, Undergraduate Pilot Training.

Office of Director, Air National Guard, Washington, DC 20330.

Air National Guard Undergraduate Pilot Trainees.

Evaluation of pilot training progress.

10 U.S.C. 275, Personnel records.

Used at National Guard Bureau level to determine individual capability to perform safely in home unit weapons systems.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are stored in safes.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Air National Guard, Headquarters United States Air Force, Washington, DC 20330.

Information obtained from UPT Flying Training DCO.

None.

/F014 AF/A2FM A Weaponizing Intelligence Combat Capability-Training Documentation System (WICC-TDS).

Headquarters Air Combat Command (ACC/A2RT), ACC Network Operations and Security Center (NOSC), 37 Elm Street, North Computer Room, Langley AFB, VA 23665-2009.

All personnel involved in intelligence functions, activities or organizations to include active duty, Guard, and reserve personnel as well as Department of Defense (DoD) civilians and contractors.

Individual's Name, Social Security Number (SSN), Gender, Rank, unclassified e-Mail address, SECRET Internet Protocol Routed Network (SIPRNET) e-Mail address, Sensitive Compartmented Information (SCI) system e-Mail address, Primary Air Force Specialty Code (AFSC), Duty AFSC, Control AFSC, Skill Level, Special Experience Identifiers (SEIs) (up to three), formal schools completed, duty title, Mission Design Series (MDS) assigned, work center, Position Number Unit Manning Document (UMD), Personnel Accounting Symbol (PAS) Code, unit type, duty location, street address, duty location base, state, zip code, country, Defense Switched Network (DSN) telephone number, DSN fax number, Major Command, home telephone, work telephone, mobile telephone, Air Expeditionary Force (AEF) Tasked, Supervisor's rank and name, Status (Active duty, Guard, Reserve), access required (trainee, supervisor/trainer, certifier/evaluator, Senior Intelligence Officer (SIO)/Commander, Unit Systems Administrator, Higher Headquarters), and training and evaluation records.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9832, Property Accountability; AFPD 14-2, Intelligence Rules and Procedures; AFI 14-202, Volume 1, Intelligence Training; Volume 2, Intelligence Standardization/Evaluation Program; and Volume 3, General Intelligence Rules; and E.O. 9397 (SSN).

Data collected is used to identify individuals and track their intelligence qualifications. Training and evaluation records will assist supervisors in managing personnel and programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

By Social Security Number (SSN).

Records are accessed by users with the appropriate profiles or roles and by persons responsible for servicing the record system in performance of their official duties. Records are maintained in secure, limited access, or monitored areas. Database is monitored and access is password protected. Physical entry by unauthorized persons is restricted through the use of locks, guards, passwords, or other administrative procedures. Archived data is stored on discs, or magnetic tapes, which are kept in a locked or controlled access area. Access to personal information is limited to those individuals who require the records to perform their official assigned duties.

Records will be deleted two years after individual's mission qualification lapses.

Headquarters Air Combat Command/A2RT, Weaponizing Intelligence Combat Capability-Training Documentation System (WICC-TDS), 209 Thornell Ave, Bldg 623, Langley AFB, VA 23665-2717.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters Air Combat Command/A2RT, 209 Thornell Ave, Bldg 623, Langley AFB, VA 23665-2717.

For verification purposes individuals should provide full name and Social Security Number.

Visitors should present picture identification such as a valid driver's license, military or civilian employment identification card or any other similar picture identification.

For verification purposes individuals should provide full name and Social Security Number.

Visitors should present picture identification such as a valid driver's license, military or civilian employment.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

Information is obtained from the user entry only.

None.

/F021 AF IL A Core Automated Maintenance System (CAMS)

All Air Force installations utilizing the Core Automated Maintenance System (CAMS). Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals assigned to installations that maintain aircraft, missiles, communications-electronics and associated equipment. Non-maintenance organizations may use CAMS to maintain personnel and training data relating to their individuals.

Personnel records related to an individual's on-the-job training certification, qualifications, and training.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 21-101, Aerospace Equipment Maintenance Management; Air Force Instruction 36-2232, Maintenance Training, and E.O. 9397 (SSN).

Used to establish and maintain personnel data and on-the-job training records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on disks or tapes and computer output products.

Retrieved by name, man number, or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are controlled by computer system software.

Maintained until superseded, obsolete, or no longer needed. Destroy paper records by tearing, pulping, burning, shredding, or macerating. Destroy computer records by overwriting or degaussing.

Chief, Maintenance Data Systems Analysis Section; individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the individuals in charge of documentation or files maintenance section at each unit utilizing CAMS or the Host Database Manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from automated system interfaces and source documents such as reports.

/F021 AFSPC A Cable Affairs Personnel/Agency Records.

Intercontinental Ballistic Missile Cable Affairs Offices at missile bases reporting to Headquarters Air Force Space Command. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Non-United States Air Force personnel/agencies who cross or could cross, inundate, or otherwise affect the Hardened Intersite Cable System (HICS) and/or its right-of-ways (ROW). The personnel/agencies include landowners, tenants, highway/road departments, public and private utility companies, contractors, farm agencies (federal, state, and local), municipal offices, and railroads.

Records reflecting information on personnel/agencies who affect or are affected by the HICS and its ROW and/or actions on the HICS and its ROW.

Landowners and/or tenants information will include name, home address and home telephone number.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to track and monitor all agency activities that affect the HICS and its ROW (such as highway crossings, utility crossings, construction, earth moving, etc.) and could impair HICS hardness integrity.

Also used to maintain contact with personnel/agencies to coordinate HICS or HICS ROW maintenance/construction actions performed by the United States Air Force (USAF) or USAF contractors.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and computer output products.

Records may be retrieved by name, address, phone number, ROW track number, ROW legal description, ZIP code, and missile flight areas.

Retained in office files until no longer needed for reference. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.

Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, and

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters United States Air Force, 1030 Air Force Pentagon, Washington, DC 20330-1030, or to the

Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.

The Air Force rules for accessing records, and for contesting and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Survey information obtained through replies from personnel/agencies as defined in Categories of individuals above. The surveys are sent to these personnel/agencies (usually via mail) at least every two years.

None.

/F023 AF IL A Government Furnishings Issue Records.

Housing Supply Offices at all Air Force installation which issue furnishings. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Active duty military and DOD civilians to whom government furnishings are issued.

PCS orders, rental agreement, receipt for furnishings.

10 U.S.C. 9832, Property accountability: Regulations.

To maintain authority for issue and accountability of Government furnishings.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records stored in vertical file folders, and computer and computer output products.

Retrieved by name in manual file systems. Retrieved by Social Security Number in computer storage.

Stored in file cabinets in locked rooms. Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties.

Retained in file until furnishings are returned and then destroyed or returned to the individual.

Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics, headquarters of each major command which issues furnishing or Chief of Housing Supply Office at issuing base. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from individual.

None.

/F023 AF IL B Base Service Store/Tool Issue Center Access.

Retail Sales Section at Air Force installations. Official mailing addresses are published as an appendix to the agency's compilation of systems of records notices.

Active duty and reserve military and civilian personnel.

Identification data on individuals authorized access to purchase Base Service Store/Tool Issue items.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Control access to Base Supply's Base Service Store and Tool Issue Center Units at each Air Force installation.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintain on computer and computer output products, and in paper form.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals.

Access to the records is controlled by computer system software and is limited to individuals responsible for servicing the system.

Retained until superseded or canceled by individual's commander.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Individuals seeking access to records about themselves contained in this system should address requests to the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Information obtained from the individual or from the individual's commander.

None.

/F023 AF IL C Personal Clothing and Equipment Record.

Individual Equipment Units at Air Force installations. Official mailing addresses are published as an appendix to the agency's compilation of systems of records notices

Active duty and reserve military and civilian personnel.

Expendable and non-expendable individual personal clothing and equipment records.

10 U.S.C. 9832; Property Accountability Regulations; and E.O. 9397 (SSN).

Accounting for authorized clothing and equipment issued to members and employees. Periodically reviewed by supply personnel and certified by the individual.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Recorded electronically in a microcomputer. Maintained as paper records and stored in vertical file folders.

Access is by Social Security Number for military members. Access is by Social Security Number or civilian identification card number for civilian employees and foreign nationals. Retrieved by last name, first initial, and last four digits of Social Security Number.

Access to the microcomputer records for the purpose of making adds, changes, or deletions will be controlled using passwords assigned to individuals assigned to the Individual Equipment Unit. Paper records will be stored in file cabinets in locked rooms. Records are accessed by person(s) responsible for servicing the records system in performance of their official duties.

Microcomputer records will be programmatically deleted 180 days after an individual has returned accountable items to the Individual Equipment unit. Paper records will be retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

When the individual is discharged, the signed copy of the record is forwarded to the Consolidated Base Personnel Office for disposition. The originals are retained by the Individual Equipment Unit and destroyed after the turn-in of all equipment by the individual. Records are then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330-5130.

Information obtained from the individual.

None.

/F024 AFMC A Global Air Transportation Execution System (GATES) (August 3, 1999; 64 FR 42098)

Deletion: The Global Air Transportation Execution System (GATES) is now covered under system of records notice F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008; 73 FR 66872); therefore the notice can be deleted.

/F024 AF DP A Application for Early Return of Dependents (June 11, 1997, 62 FR 31793).

Deletion: The records collected in this system notice have been incorporated into System of Record Notice (SORN) F036 AF PC C, Family Services Volunteer and Request for Early Return Records (June 11, 1997, 62 FR 31793). Because these records are accurately referenced in another system notice, system notice F024 AF DP A is duplicative and should be deleted.

/F024 AF IL A Household Goods Nontemporary Storage System (NOTEMPS).

At all Air Force bases having personal property responsibility. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Active duty and retired military personnel or their dependents, and civilian employees.

Applications for storage, travel orders, substantiating documents.

10 U.S.C. 133, Secretary of Defense: Powers and duties; delegation by.

Used by base level traffic management offices (AFO) and local commercial contractors in managing, controlling and payment of contractors for services rendered for storage services. Information used by TMO to maintain, identify lots, determine excess cost and perform payment actions for storage accounts. AFO will use information to process invoices for payment. Contractors will use data to verify and certify invoices for payment for services rendered against individual storage lots.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files, or computer and computer output products.

Retrieved by name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and controlled by personnel screening.

Files are retained for 6 months to 3 years, depending on type, and destroyed by tearing, shredding, pulping, macerating or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330. Base traffic management offices have individual record. Visitors must provide name, grade, Social Security Number and identification card.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Information from individuals, applications for storage of household goods, travel orders, and substantiating documents.

None.

/F024 AF IL B Personal Property Movement Records.

Traffic Management Office or Air Force controlled Joint Personal Property Shipping Offices at Air Force Activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Persons who shipped personal property through an Air Force controlled activity.

Application, orders, inventory, Government Bill of Lading, shipping documents, Certificates of Approval or Disapproval, Power of Attorney, carrier and/or contractor documentation, Inspection Report, and Counseling Checklist.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Traffic Management Officer uses these record to determine shipment eligibility and lawful entitlements, and as a basis for expenditure of public funds and contracts with commercial carriers.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are stored in locked cabinets or rooms and are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files for three years after annual cutoff; transferred to Regional Federal Records Center for indefinite retention.

Deputy Chief of Staff, Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Include individual's name, service, Social Security Number, type of shipment, origin, destination, and the date of application. Any means of positive identification is acceptable.

Government Inspector's Quality Control Report. Information also obtained from the individual.

None.

/F024 AF IL C Motor Vehicle Operator's Records.

All Air Force Base Driver's License Sections, Air Force Reserve units and Air National Guard activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Any Air Force member, (active duty, national guard, reserve, civilian, nonappropriated fund employee or contractor) required to operate a government vehicle on or off base.

Information collected and stored as data include, but not limited to; name, rank, Social Security Number (SSN), date of birth, hair color, eye color, height, weight, civilian license number, state of issue and any restrictions.

10 U.S.C. 10 8013, Secretary of the Air Force; DoD 4500.36-R, Management, Acquisition, and Use of Motor Vehicles; Air Force Instruction 24-301, Transportation, Vehicle Operations and E.O. 9397 (SSN).

To create and maintain records of all motor vehicle operators and licenses. In addition, records are created and maintained on all Air Force personnel required to drive government owned or leased vehicles. The data is used to create a printed vehicle operator identification card.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records and electronic storage media.

Individual's name and/or Social Security Number(SSN).

Records are stored in locked cabinets or rooms and accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until discharge, separation or reassignment of the individual. File copy will be provided to individual upon departure.

Program Manager, HQ 754th Electronic Systems Group (HQ 754 ELSG), Transportation Section, 200 E Moore Street, Maxwell Gunter Annex, AL 36114-3004.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to AF A4RF, Pentagon, Washington, DC 20330-1040.

Requests should contain individual's full name, date of birth and Social Security Number and notary public verified signature.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to AF A4RF, Pentagon, Washington DC, 20330-1040.

Requests should contain individual's full name, date of birth and Social Security Number and notary public verified signature.

Information obtained from medical institutions, police and investigating officers, motor vehicles bureaus, state or local governments, witnesses, Department of Transportation.

None.

/AF USTRANSCOM A War Souvenir Registration/Authorization.

United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT, 508 Scott Drive, Scott AFB, IL 62225-5357.

Military and DoD civilian personal serving in overseas theaters.

Name, Social Security Number (SSN), rank and/or grade, Organization and/or unit, home address, war souvenir description, and overseas theater.

10 U.S.C. Part IV, Chapter 153, Sec. 2579; DoDD 5030.40, DoD Customs and Border Clearance Program; DoD 4500.9R Defense Transportation Regulation, Part V DoD Customs and Border Clearance Policies and Procedures; and E.O. 9397 (SSN).

To register and authorize an individual to retain a war souvenir and to return the item to the United States.

The DoD "Blanket Routine Uses" set forth at the beginning of Department of Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper in file folders.

Name and Social Security Number (SSN).

Access to the records is limited to those who require the records in the performance of their official duties. Physical entry is restricted by the use of locks, guards, and administrative procedures.

Disposition pending approval of records disposition schedule by the National Records and Administration Agency.

United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT--Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain individual's name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer's Representative, and date requested war souvenir registration.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the United States Transportation Command (USTRANSCOM), ATTN: TCJ5/4-PT-Transportation Specialist, 508 Scott Drive, Scott AFB, IL 62225-5357.

Requests should contain individual's name, address, Social Security Number (SSN), unit, Company Commander/Contracting Officer's Representative, and date requested war souvenir registration.

From the individual.

None.

/AF USTRANSCOM B DoD Transportation Repository Records (June 12, 2008, 73 FR 33413).

Deletion: These records are now covered under F024 AF USTRANSCOM D DoD, Defense Transportation System Records (November 12, 2008, 73 FR 66872), therefore this notice can be deleted.

/AF USTRANSCOM D Defense Transportation System Records.

Installation Transportation Offices, Joint Personal Property Shipping Offices, Aerial and Surface Ports of Embarkation, world-wide. Addresses may be obtained from the Commander, Headquarters, Military Surface Deployment and Distribution Command, 709 Ward Drive, Building 1990, Scott Air Force Base IL 62225-5004.

DoD personnel (military and civilian) and dependents (as applicable) with official authorization.

Individual's name, rank, unit identification code (UIC), Service affiliation, personal identifiers (i.e. Social Security Number (SSN), home address, home telephone, emergency contact information) and other information relating to personnel and movement of personal property.

Public Law 100-562, Imported Vehicle Safety Compliance Act of 1988; 5 U.S.C. 5726, Storage Expenses, Household Goods and Personal Effects; 10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force, 19 U.S.C. 1498, Entry Under Regulations; 37 U.S.C. 406, Travel and Transportation Allowances, Dependents, Baggage and Household Effects; Federal Acquisition Regulation (FAR); Joint Federal Travel Regulation (JTR), Volumes I and II, DoD Directive 4500.9E, Transportation and Traffic Management; DOD Directive 5158.4, United States Transportation Command; DoD Instruction 4500.42, DoD Transportation Reservation and Ticketing Services; DoD Regulation 4140.1, DoD Materiel Management Regulation; DoD Regulation 4500.9, Defense Transportation Regulation; and DoD Regulation 4515.13-R, Air Transportation Eligibility and E.O. 9397 (SSN).

To schedule the movement of DoD personnel (military and civilian) and dependents traveling in the Defense Transportation System; schedule the movement, storage, and handling of personal property; to identify and trace lost shipments; to submit claims for damaged or loss shipments; U.S. customs protection of personal property; payment of commercial transportation providers under contract and tenders to the DoD; monitor effectiveness of personal property traffic management functions.

To disclose to private sector commercial transportation service providers, who are under contract with the DoD for shipment/storage of personal property, to identify ownership, schedule pick up and delivery of personal property, to include privately owned vehicles, motorcycles, and house trailers/motor homes, Bill of Lading for services rendered, personal property counseling checklist.

To U.S. Customs and Border Protection Declaration for personal property shipments, re-weigh of personal property, shipment evaluation and inspection reports, receipt for unaccompanied baggage, mobile home inspection record, temporary commercial storage at Government expense, accessorial services-mobile home, report of contractor services, and claims for loss and damage.

To manifest DoD personnel and dependents (as applicable) traveling in the Defense Transportation System with official DoD authorization.

To provide emergency contact information to the designated authorized carrier under DoD contract and DoD authorizing activity, in the event of an emergency.

To disclose information to a Federal agency in order to manage and optimize DoD transportation resources.

To the Department of State to locate DoD personnel and dependents (as applicable) with official DoD authorization moving within the Defense moving within the Defense Transportation System within foreign countries.

To disclose information to a Federal agency for accumulating reporting data and monitoring of the system.

To General Service Administration and Defense Government Accounting Activities for processing government Bill of Lading.

The Department of Defense "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's Surname and Social Security Number (SSN).

Records are maintained in a secured environment accessible to authorized personnel having an official need-to-know. Automated segments are further protected by secure log-in, passwords, and Common Access Card.

Documents are destroyed after 6 years.

Commander, United States Transportation Command, Attn: TCJ5/4, 508 Scott Drive, Scott AFB, IL 62225-5357.

Individuals seeking access to information about themselves contained in this system should address written inquiries to Air Force Privacy Act Officer, Officer of Warfighting Integration and Chief Information Officer, SAF/XCISI, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

Requests should contain full name, social security number (SSN), current address and telephone number, and any information which will assist in locating the records requested (e.g. type of shipment, origin, destination, date of application).

The Department of the Air Force's rules for assessing records, for contesting contents an appealing initial agency determinations are published in AFI 33-332, 32 CFR part 806b, or may be obtained from the system manager.

From the individual completing application for entry into the Defense Transportation System and from the private sector transportation service provider.

None.

/F031 AFMC A AFMC Badge and Vehicle Control Records (January 12, 2009, 74 FR 1184).

Deletion: This records collection for this system is already covered by F031 AF SF B, Security Forces Management Information System (SFMIS) published on October 14, 2003, 68 FR 59168. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force's inventory.

/F031 AFMC B Air Force Information System Records.

Department of the Air Force, Joint Strike Fighter (JSF) Integrated Test Force, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93524-6035.

Department of the Air Force, Airborne Laser (ABL) Integrated Test Force, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.

Military and civilian personnel, foreign nationals and contractors.

Information includes name; Social Security Number (SSN); date/state/country of birth; passport number; citizenship information; roster identification number; physical characteristics; home address; phone number; and e-mail address; emergency contact information; training records; equipment accountability records; documentation pertaining to requesting, granting, and terminating access to secure facilities and various special access programs; foreign travel, and badge numbers.

10 U.S.C. 8013, Secretary of the Air Force; DoD 5200.2-R, DoD Personnel Security Program; AFI 33-129, Web Management and Internet Use; AFI 33-202, Network and Computer Security and E.O. 9397 (SSN).

Automates the administrative/management activities associated with the day-to-day operations of an organization. These include but are not limited to: administering/managing required training, unit calendars, information sharing, personnel listings/rosters, facility work requests and security functions. Information may be used by management for system efficiency, workload calculation, or reporting purposes.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's name and Social Security Number (SSN), roster identification number and/or passport number.

Servers are housed in a secure facility at Edwards Air Force Base, California. Information is restricted to supervisors and reviewing officials with the appropriate profiles or roles and by persons responsible for servicing the record system in performance of their official duties. Information is not shared with other organizations. Administrative account access is restricted by an administration account Common Access Card (CAC) which is over and above the individual CAC. Access is limited to Joint Strike Fighter and Airborne Laser personnel.

Data stored digitally within the system is retained until reassignment, separation, or access is no longer required. Backup files are maintained only for system restoration and are not to be used to retrieve individual records. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. System manager(s) and address:

Department of the Air Force, Joint Strike Force Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

Airborne Laser Program Manager, 116 East Jones Road, Edwards Air Force Base, CA 93524-8293.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to or visit the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number and a complete mailing address.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the systems manager at Department of the Air Force, JSF Integrator, 225 North Wolfe Avenue, Edwards Air Force Base, CA 93523-6035.

The request should be signed and include, name and Social Security Number (SSN), passport number or roster identification number, and a complete mailing address.

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 806b, Air Force Instruction 33-332, Air Force Privacy Program and may be obtained from the systems manager.

Information is obtained from individual, individual's supervisor, automated system interfaces, security personnel, or from other source documents.

None.

/F031 AF SF C Complaint/Incident Reports.

Kept by the Chief of Security Forces at the installation where an individual becomes involved in an incident or complaint and by the Chief of Security Forces at the installation where an individual is assigned if the incident occurs at a different location.

Information copies of a report are kept at the individual's organization and other organizations which have an interest in a particular incident. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Persons who become involved in complaints or incidents on Air Force installations or Air Force active duty personnel who become involved in incidents regardless of the location.

Includes the incident or complaint report, statements by the subject or witness which includes their name, Social Security Number (SSN), status/grade, date and place of birth, local and permanent address, home phone, and their sponsor's name and Social Security Number (SSN); information on seized or acquired property, if applicable, copies of forms referring cases to other agencies for final disposition, and other forms or reports required to complete basic report. Also includes an individual incident reference record.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Used to record information on individual involvement in incidents or criminal activity. Reports are used to provide information to the appropriate individual within an organization who ensures corrective action is taken.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets. Records are stored in locked cabinets or rooms.

Individual incident records are retained by the office of the Chief of Security Forces and destroyed three years after close of year in which last entry was made. Information copies at other activities are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

When requesting information in writing, individual should include full name, Social Security Number (SSN), military status, and home address. For a personal visit, individual must have a military ID, if applicable, a valid driver's license, or other appropriate proof of identity.

Individuals seeking to access records about themselves contained in this system should address requests to the Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

The Air Force rules for accessing records, and for contesting contents and appealing initial determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from police and investigating officers, witnesses and from persons registering complaints or who become victims of a crime.

None.

/AF SF D Field Interview Card.

Air Force installations.

Active duty military personnel and civilian employees, Air Force Reserve personnel, dependents of military personnel, and civilians not affiliated with DoD.

Field interview card which contains name, address, telephone number, physical description, age, date of birth, description of clothing worn, if an automobile is involved, the make, year, decal number license and style and color.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Purpose of system is to obtain and record information on the presence of individuals in a given location at specific time and date.

Information is used by the Chief of Security Police and Security Police investigators at base level as an investigative tool in the identification of crime suspects and witnesses.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties that are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, and locked cabinets or rooms and are controlled by personnel screening.

Retained in office files for three months after monthly cut-off, and then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at base concerned.

Required information from individual will be name and address. Requester may visit the office of the Chief of Security Police at base concerned and must provide a current military identification card, or civilian identification card or driver's license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the base concerned.

Source of information is individual interviewed, witnesses and interviewing security policemen.

None.

/AF SF F Notification Letters to Persons Barred From Entry to Air Force Installations.

Chief of Security Forces at the installation where an individual is barred entry. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons prohibited from entering U.S. military installations for cause.

Copies of the letter(s) to the individuals barring them from entry to a particular installation.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

Record provides a list of personnel who have been barred from entry to the installation.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders/cabinets and/or electronic storage media.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms and protected by guards.

Retained for three years after removal from barred list; then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Headquarters, Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver's license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Forces. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals should include full name, Social Security Number (SSN), and home address. During a personal visit individuals must provide a valid driver's license or other appropriate proof of identity.

Information obtained from police and investigating officers.

None.

/AF SF G Pickup or Restriction Order.

Chief of Security Forces at those installations where the order was issued. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Any Air Force member whose actions result in the unit commander issuing a pickup or restriction order. Some examples of actions that warrant an order being issued include Absent without Leave (AWOL), suspicion of an offense, etc.

The record provides a complete physical description of the individual as well as his name, rank, Social Security Number, organization and date of birth. It also includes the reason for the order being issued.

10 U.S.C. 8013, Secretary of the Air Force and Air Force Manual 31-201, Volume 7, Security Forces Administration and Reports.

The purpose of the record is to document the identity of a member of the Armed Forces whose actions justify the picking up or restriction of the member by his unit commander. The record is used as a notification bulletin for the pickup or restriction by Security Forces until disposition is made by the member's unit commander.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Records from this system of records may be provided to other law enforcement agencies to assist in pickup of individuals.

Storage:

Maintained in file folders/cabinets and/or Electronic storage media.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and protected by guards.

Record is retained until member is picked up or until the order is canceled by the issuing authority, at which time all copies are destroyed by tearing into pieces, shredding, pulping or burning.

Headquarters Air Force Security Forces Center, 1517 Billy Mitchell Boulevard, Lackland Air Force Base, Texas 78236-0119.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member's unit commander at that installation.

Written inquiries or visitors requesting information must provide proof of identity (e.g., identification card, or driver's license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Forces at the installation where the order was issued or to the member's unit commander at that installation.

Written inquiries or visitors requesting information must provide proof of identity (e.g., identification card, or driver's license).

Information obtained from police and investigating officers, from witnesses and from source documents such as reports.

None.

/AF SP A Correction and Rehabilitation Records.

Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664, and elements; the Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662.

Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Records may also be at Headquarters, United States Air Force, Chief of Security Police, 1340 Air Force Pentagon, Washington, DC 20330-1340, and at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001

Individuals placed in confinement at an installation or federal prison as the result of military criminal conviction. Individuals placed in confinement or rehabilitation and assigned to Headquarters, Air Force Security Police Agency (AFSPA) or any element of operating location.

Prisoner personnel records consisting of confinement orders, release orders, personal history records, medical examiners report, request and receipt for health and comfort supplies, recommendations for disciplinary action, inspection records, prisoner classification summaries and records pertaining to any clemency/parole actions.

Corrections officers records including personal deposit fund records and related documents, disciplinary books, correction facility blotters and visitor registers; requests for interview and evaluation reports; prisoner records consisting of daily strength records and reports of escaped and returned from escaped prisoners.

Psychological or rehabilitation test records.

Clemency and Parole Board decisional documents and related records reflecting the action of the Board, the Board's recommendations to the Secretary and the rationale for actions taken or proposed.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by, as implemented by Air Force Instruction 31-205, Operation and Administration of Air Force Confinement and Correction Programs and Facilities, and E.O. 9397 (SSN).

To maintain a life file on the individual as a prisoner on an Air Force installation, or as an Air Force prisoner serving a sentence in a federal prison.

The records are used to establish background for either disciplinary or good conduct action as well as general administration uses of the records concerning health and welfare of the individual, as well as clemency and parole actions.

Historical records in microfilm are used as a research data base.

Information may also be disclosed Federal, state, and local law enforcement and investigation agencies for investigation and possible criminal prosecution, civil court actions or regulatory orders, confinement/correctional agencies for use in the administration of correctional programs, including custody classification, employment, training and educational assignments, treatment programs, clemency, restoration to duty or parole actions, verification of offender's criminal records, employment records, and social histories.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in notebooks/binders, in card files, on computer and computer output products, and as photographs.

Retrieved by any or a combination of name, Social Security Number and fingerprint classification, or by date of board hearing.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms and controlled by visitor registers.

Depending on the type of record within the system, it is either destroyed after release of the prisoner, maintained for one year after the release of the individual, or retained in the files at the facility in which the individual was confined for three months, after which time the record is forwarded to Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Within two years after receipt, records are sent to the National Personnel Records Center, Military Personnel Records, St. Louis, MO.

Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664. Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662. Chief of Security Police at local installation where individual is assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the Director of Correction, Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664; Executive Secretary, Air Force Clemency and Parole Board, Office of the Secretary of the Air Force Personnel Council, 1662 Air Force Pentagon, Washington, DC 20330-1662, or Chief of Security Police at local installation where individual was last assigned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Financial and medical institutions, police and investigative officers, state or local government, witnesses or source documents.

Installation level confinement facilities, courts-martial, and court-martial reviews, and submissions received directly from, or in behalf of the prisoner.

Portions of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

/AF SP E Security Forces Management Information System (SFMIS).

DISA MegaCenter, Building 857, 401 E. Drive, Maxwell Air Force Base-Gunter Annex, AL 36114-3001; security forces units at all levels can access the system.

Individuals involved in incidents and accidents occurring on Air Force (AF) installations, or reportable incidents occurring off base, including all active duty military personnel, reserve and guard; DoD civilians and other civilians; and retirees, who may be victims, witnesses, complainants, offenders, suspects, drivers; individuals who have had tickets issued on base, or had their license suspended or revoked; those persons barred from the installation; and persons possessing a licensed firearm.

Data on individuals (victims, witnesses, complainants, offenders, suspects, and drivers) involved in incidents may include, but is not limited to, name; social security number; date of birth; place of birth; home address and phone; alias; race; ethnicity; sex; marital status; identifying marks (tattoos, scars, etc.); height; weight; eye and hair color; date, location, nature and details of the incident/offense to include whether alcohol, drugs and/or weapons were involved; driver's license information; tickets issued; vehicle information; suspension/revocation or barment records; whether bias against any particular group was involved; if offense involved sexual harassment; actions taken by military commanders (e.g., administrative and/or non-judicial measures, to include sanctions imposed); referral actions; court-martial results and punishments imposed; confinement information, to include location of correctional facility, gang/cult affiliation if applicable; and release/parole/clemency eligibility dates.

10 U.S.C. 8013, Secretary of the Air Force; DoDD 7730.47, Defense Incident Based Reporting System (DIBRS); Air Force Instruction 31-203, Security Forces Management Information System; 18 U.S.C. 922 note, Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Victims Rights and Restitution Act of 1990; and E.O. 9397 (SSN).

Serves as a repository of criminal and specified other non-criminal incidents used to satisfy statutory and regulatory reporting requirements, specifically to provide crime statistics required by the Department of Justice (DoJ) under the Uniform Federal Crime Reporting Act; to provide personal information required by the DoJ under the Brady Handgun Violence Prevention Act; and statistical information required by DoD under the Victim's Rights and Restitution Act; and to enhance AF's capability to analyze trends and to respond to executive, legislative, and oversight requests for statistical crime data relating to criminal and other high-interest incidents.

Security Forces commanders will use criminal/statistical data for local law enforcement purposes. The system generates reports for use by the Air Force Security Forces at all levels of command, provides security forces commanders the ability to view criminal statistics and apply whatever actions are necessary for enforcement.

In addition to those disclosures generally permitted under 5 U.S.C., 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Department of Justice for criminal reporting purposes and as required by the Brady Handgun Violence Prevention Act.

To courts and state, local, and foreign law enforcement agencies for valid judicial proceedings.

To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault prevention and Response Program, and the Victims' Rights and Restitution Act of 1990.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on computers and computer output products; some paper reports are generated.

Records are retrieved by name or Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in computer storage devices which are protected by computer system software.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Reports and Analysis Program Manager, Police Services Branch, Headquarters Air Force Security Forces Center (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the system manager at Headquarters Air Force Security Forces Center, Police Services Branch (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226. Official mailing addresses are published as an appendix to the Air Force's compilation of record system notices.

Individuals must identify themselves by full name, rank, home address, and Social Security Number and present a military ID, valid driver's license, or some other form of identification when appearing in person.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the system manager at Headquarters Air Force Security Forces Center, Police Services Branch, (HQ AFSFC/SFOP), 1720 Patrick Street, Lackland Air Force Base, TX 78236-5226.

Individuals must identity themselves by full name, rank, home address, and Social Security Number. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from individuals; DoD and civilian law enforcement authorities, security flight personnel, desk sergeants, operations personnel, staff judge advocates, courts-martial, correctional institutions and facilities, and administrative reports branch personnel.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.

An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b. For additional information contact the system manager.

/AF SP H Provisional Pass.

Chief of Security Police at those installations where the pass was issued to the individual, as well as the unit commander at the members final destination. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

This form is issued to any enlisted member of the Armed Forces when delays might result in failure to report to proper station within the time limit specified in orders or pass; or when a pass has expired or the individual does not have a pass or leave orders or leave orders.

A written pass provided to the member to enable him or her to travel legally without any restriction; contains name, rank, Social Security Number of member and unit.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Purpose of the record is to document the travel of a member who is without a regular pass or orders are not available.

Use of the record by Security Police to notify the member's commander that he or she is travelling to a specific destination; may be used for follow-up on individuals travelling without regular passes or leave orders if the member does not arrive at the final destination within specified time limit. The original copy is given to the individual, the second copy is forwarded to the individual's unit commander, and the third copy is maintained at the issuing Chief of Security Police's office.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, visible file binders/cabinets and in card files.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.

The original and duplicate copies are retained for 90 days after date of issue and then destroyed by tearing into pieces, shredding, macerating, pulping, or burning. The member's copy is destroyed when the member reports to final destination.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. The Chief of Security at the issuing installation or the unit commander at the member's final destination.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member's final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police at the issuing installation or the unit commander at the member's final destination. Visitors making requests must provide proof of identity (e.g., identification card, or drivers license).

Information obtained from police and investigating officers, witnesses and source documents such as reports.

None.

/AF SP I Registration Records (Excluding Private Vehicle Records).

Chief of Security Police at the installation where an individual registers personal property. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who register firearms, pets, certain types of personal property, bicycles, etc.

Registration forms for each particular item registered with the Security Police activity.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to record information on make, model, type, kind, etc., of property. Information is used to identify lost or stolen property and to insure proper control of privately owned firearms maintained on an Air Force installation. The firearm registration form is also used to maintain accountability (logging weapons in/out) of privately owned firearms stored in government firearm storage facilities.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Records are kept in the Office of the Chief of Security Police for one year after departure of owner and then destroyed by tearing into pieces.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individuals will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from individual.

None.

/AF SP J Serious Incident Reports.

Chief of Security Police at an installation where a crime or serious incident occurred or where an Air Force member, employee or dependents became involved in a crime or serious incident regardless of location. Reports are forwarded through the different levels of command to the appropriate Major Command Headquarters. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Persons who become involved in crimes or serious incidents on Air Force installations or Air Force personnel and dependents who become involved in these incidents regardless of the location.

Information on the particular incident, and identification of persons involved to include information on final disposition of the crime or incident.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and Chapter 47 - Uniform Code of Military Justice.

Used to report crimes or incidents which may evoke command or congressional interest or may result in unfavorable publicity to the Air Force. Also used to develop statistics, rates, and trends of certain crimes which occur on Air Force installations. May be used to evaluate command discipline rates, personnel quality control, and to monitor various drug and alcohol abuse programs.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and card files.

Retrieved by name.

Retained in office files for one year after annual cut-off, transferred to staging area for two additional years, then destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117. Major Command Chief of Security Police and Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, and home address. During a personal visit, individual will be required to produce military ID, if applicable, a valid driver's license or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the appropriate installation or Major Command Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from medical institutions. Information obtained from police and investigating officers. Information obtained from the public media. Information obtained from a state or local government. Information obtained from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

/AF SP K Vehicle Administration Records.

Chief of Security Police at the installation where an individual registers or frequently operates a vehicle. Information copies of some portions of this system may be kept at an individual's assigned unit. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Persons who frequently drive or register vehicles on an Air Force installation.

Vehicle registration records, driver records, letters of suspension or revocation as applicable, and forms or letters which are necessary in the vehicle administration program for driver improvement actions.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

Used to record an individual's statement of understanding on financial responsibilities with regard to operation of a vehicle on an Air Force installation. Driver records are maintained to record information about motor vehicle accidents and moving traffic violations that are used to provide for traffic point assessment, suspension, or revocation, or other driver improvement actions affecting driving privileges on Air Force installations.

Note:

In the State of Alaska, the system is also used to ensure that individuals comply with state law pertaining to the Alaskan Emission Inspection Program.

Records from this system of records may be disclosed to state or local law enforcement agencies or to motor vehicle bureaus.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by persons responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Private vehicle registration documentation is destroyed after departure of the registrant to a new duty station, upon termination of an individual vehicle registration, or at the end of the particular registration period. Driver records on employees are transferred to gaining installations when an individual is reassigned or transferred. These are destroyed on permanent separation from active service, termination of employment, or upon deletion of all entries. Destruction of these forms is done by tearing into pieces, shredding, pulping, macerating, or burning.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter must be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from police and investigating officers and from the bureau of motor vehicles.

None.

/AF SP L Traffic Accident and Violation Reports.

Chief of Security Police at the installation where an individual becomes involved in a traffic violation or accident. Information copies of traffic accident reports are kept at the Ground Safety, Staff Judge Advocate, and Transportation offices (when a government vehicle is involved). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Persons who become involved in traffic violations or accidents on an Air Force installation.

Traffic accident investigation report, statement of witnesses, alcohol influence reports, and reports of traffic violations to include notices or summons.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by and DODI 1000.19, Mishap Investigation, Reporting and Recordkeeping; DODI 6055.4, Department of Defense Traffic Safety Program and AFRs 125-3, Security Police Handbook and 125-14, Motor Vehicle Traffic Supervision.

Used to record information on traffic accidents and violations. Reports are forwarded to the appropriate individual within an organization who insures corrective action is taken, or to U.S. Magistrate as applicable.

Records from this system of records may be disclosed to law enforcement or investigatory authorities for investigation and possible criminal prosecution, civil court action, or statistical use.

Additionally, accident reports may be provided to private attorneys, representatives of insurance companies and private citizens.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, card files and on computers and computer output products, magnetic media and printouts.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and maintained on computer and computer output products. Manual records are stored in locked cabinets or rooms. Automated records are controlled by computer system software.

Retain in the office of record. Destroy after two years by tearing into pieces, shredding, pulping, macerating, or burning. DD Form 1805, Violation Notice, will be destroyed according to instructions of the U.S. District Court.

Air Force Office of Security Police, Kirtland Air Force Base, NM 87117.

When requesting information in writing, individual should include full name, Social Security Number, military status, home address, and the letter will be notarized. During a personal visit, individual will be required to produce military ID, if applicable, a valid drivers license, or other appropriate proof of identity.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the installation Chief of Security Police for information.

Information obtained from police and investigating officers and from witnesses.

None.

/AF SP M Personnel Security Access Records.

Offices of installation Chiefs of Security Police where individual is assigned or employed or at headquarters of Combatant Commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices. Also at the National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001.

Air Force active duty military and civilian personnel, Air Force Reserve and Air National Guard personnel, Air Force Academy cadets, American Red Cross Personnel, Exchange Officers, and Foreign Nationals. Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of Combatant Commands for which Air Force is Executive Agent.

System includes documentation pertaining to requesting, granting, and terminating access to classified information, including various special access programs; dates of briefings, debriefings; restricted area badge numbers; access to specific restricted areas; personnel security information and security clearance.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397 (SSN).

Records are used to record level of security clearance and level of access to classified information that has been authorized. Information is used by commanders, supervisors, and security managers to insure that individuals who receive classified information have been properly investigated, cleared, have a definite need-to-know, and have been properly debriefed. Records are also used to verify authorization for access to specific restricted areas.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets or card files. Also maintained in computers, computer output products or a combination of all.

Retrieved by Name and/or Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets, safes or vaults, or in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. (Exception: Records on non-immigrant aliens are retained for two years after termination of access or employment, then destroyed, as above). Security Termination Statements are retired one year after termination of service or employment to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO, 63118-2001. Records indicating that access to classified information has been withdrawn for cause are forwarded to installation Chief of Security Police for disposition.

Chief of Security Police, Headquarters United States Air Force. Commanders of organization units and the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to or visit the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief of Security Police, Headquarters United States Air Force; Commanders of organization units; Director, National Personnel Records Center, Military Personnel Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command Security Manager where individual is assigned.

Personal visits require positive identification. Provide full name, Social Security Number, and military rank or civilian rating.

Information obtained from medical institutions, from police and investigating officers, or from source documents such as reports and from the individual or individual's supervisor.

None.

/AF SP N Special Security Files.

Commanders or Chiefs of Security Police at Air Force installations or units.

Air Force military and civilian personnel including Air Force Reserves and Air National Guard; Air Force Academy and Air Force ROTC Cadets; Air Force Contractor personnel requiring unescorted entry, Non-appropriated Fund Instrumentality personnel in sensitive positions at Air Force installations.

Investigative report, some of which are exempt under the Privacy Act of 1974, incident reports, police and law enforcement reports and records, reports of audit, medical evaluation records and reports, personnel record data or reports, disciplinary or administrative action data, records and reports, correspondence among local Air Force officials and between officials and other Air Force agencies or higher headquarters and/or the Air Force Security Clearance Office.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Files are temporary records used to collect and record data and documentation of actions taken on cases where the individual's security clearance status may be affected. Portions of the records may be referred to investigative agencies for further inquiry; to personnel officials for administrative action to legal personnel for disciplinary or judicial actions; to medical personnel for evaluation, testing or treatment; to commanders for denial or suspension of access to classified information or restricted areas; to other local Air Force officials for review, recommendation, advice, or assistance for resolution of the case file.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name and by Social Security Number.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know, and by commanders of medical centers and hospitals. Records are stored in security file containers/cabinets, safes or vaults, protected by guards and controlled by personnel screening.

Records are temporary and are either sent to the Air Force Security Clearance Office for conversion to Special Security Case Files or are destroyed locally upon favorable determination by tearing into pieces, shredding, pulping or burning.

Chief of Security Police, Headquarters Air Force Office of Security Police, Kirtland, Air Force Base, New Mexico 87117.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Security Police or the Commander at the installation of current employment or assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Written requests must be notarized and must provide the full name, Social Security Number, military or civilian grade or status. Personal visits require positive identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Security Police or Commander of the installation. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from investigative reports; incident reports; police, law enforcement and audit reports and records; financial institutions; employers; local government agencies; legal and judicial reports and records; individuals; witnesses, commanders and local officials.

Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), as applicable.

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

/F031 AF SP O Documentation for Identification and Entry Authority.

Chief of Security Police at the installation where an individual is issued identification or entry authority credentials. Information copies of certain application forms for entry into certain restricted areas are also kept at an individual's duty assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Persons who are issued identification credential for normal identity purposes or for entry into controlled or restricted areas.

Documentation used to request identification or entry credential, information reports on the loss, theft, or destruction of these credentials, certain types of entry authority lists, and various accountability records.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the security police for issuing ID cards and these restricted or controlled area badges which authorize entry into certain areas. Some organizations may routinely keep copies of the above documentation in order to maintain control over persons authorized entry into certain areas. Accountability documents are used to insure proper control over the various forms utilized in these functions.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, note books/binders, card files and on computer and computer output products.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets and in locked cabinets or rooms. Records are controlled by computer system software.

Accountability records are destroyed two years after issue of the last card or the last entry on a log, etc. Statements, certificates, and related correspondence reporting the loss, theft, or destruction of identification or entry credentials are destroyed one year after reported loss. Destruction of these items is by tearing into pieces.

Office of Security Police, Kirtland Air Force Base, NM 87117. Installation Chief of Security Police.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Office of Security Police, Kirtland Air Force Base, NM 87117 or the installation Chief of Security Police. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from source documents such as reports.

None.

/F031 AFCAF/CASPR A Air Force Central Adjudication Facility (AFCAF) Central Adjudication Security Personnel Repository (CASPR) Records.

Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, DC 20032-7040.

Air Force civilian employees and applicants; Air Force military members and prospective members, including Air Force Reserve and Air National Guard; Air Force contractor employees requiring unescorted access; Air Force Academy and Reserve Officer Training Corp Cadets and applicants; overseas educators involved in the education and orientation of military personnel; Non-appropriated Fund Instrumentality; personnel and applicants for sensitive positions; personnel requiring Department of Defense building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Security Information Files initiated by commanders. Included as well are Contractors, Military and Civilian employees of Special Access Programs, and AFCAF civilian and contractor employees.

Records documenting the personnel security adjudicative and management process, to include individual's Social Security Number; name; date of birth; type of Air Force affiliation; employing activity; status of current adjudicative action; records managing Freedom of Information Act and Privacy Act requests; and Congressional inquiries.

10 U.S.C. 8013, Secretary of the Air Force; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7531-7533; E.O. 10450, Security Requirements for Government Employment; DoD 5200.2-R, Department of Defense Personnel Security Program; and E.O. 9397 (SSN).

Central Adjudication Security Personnel Repository (CASPR) records will be used as a management tool and to compile statistical data to measure the effectiveness of the adjudicative program and procedures for the Department of Air Force.

In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b), the Privacy Act of 1974, these records or information contained therein may specifically be may be disclosed outside of DoD as follows to:

The DoD "Blanket Routine Uses" set forth at the beginning of the Air Force's compilation of system of records notices also apply to this system.

Storage:

Records contained in the system are stored on electronic media (such as CD-ROM disks, optical digital data disks, computers, and computer output products).

Individual name, Social Security Number (SSN) and Case Number as assigned.

Electronically and optically stored records are maintained in "fail safe" system software with password-protected access. Only authorized personnel with a valid need-to-know are allowed to access. Additionally, users are subject to limitation within the system, based on their specific functions.

Automated data is stored actively during the adjudicative process. When either (1) the case has been closed or (2) the subject's affiliation with the Air Force ends, the records will be archived. Destruction of automated records is by erasure and/or degaussing.

Director, Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Air Force Central Adjudication Facility, 229 Brookley Avenue, Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Air Force, Air Force Central Adjudication Facility, 229 Brookley Avenue Bolling AFB, Washington, DC 20032-7040.

Individual should provide their full name, Social Security Number, place and date of birth, full address, and a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746.

The Air Force rules for accessing records, and for contesting contents or appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Information contained in this system is derived from investigative agencies, personnel and medical records, correspondences from offices and organization of assignment, Commanders, and Air Force Staff Offices; and records maintained by adjudicator personnel.

None.

/FO31 SAFPA A Requests for Access to Classified Information by Historical Researchers.

Air Force OPA-MB, 1221 South Fern Street, Room D159, Arlington, VA 22202.

All persons outside the Executive Branch of the United States Government who request access to classified information for historical research purposes.

Basic biographical data on the requestor, letters of requests, letters granting access or denial and statement signed by the requestor explaining the conditions governing access.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to determine the trustworthiness of individuals for whom access is requested, authorize or deny access based on this determination and prescribe locations, schedules and circumstances in which research may be conducted. Biographical data is disseminated to the Defense Investigative Service, the Department of Justice, the Air Force Office of Special Investigations and the Air Force Security Clearance Office.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly cleared for need-to-know. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Written requests should be notarized. Personal visits require positive identification such as Military ID card, drivers license, Social Security Number, date of birth, etc.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief, Magazine and Book Branch, Secretary of the Air Force Office of Public Affairs.

Information obtained from the individual, police and investigating officers, and the Department of Justice.

None.

/F031 11 AF SPS A Presidential Advance Agent Scheduling System Records.

Headquarters, United States Air Force Presidential Flight Support, 1670 Air Force Pentagon, Room 4C887, Washington D.C. 20330-1670.

Active duty Air Force personnel, Air Force Reserve and Air National Guard military personnel.

Individual's name, date of birth, work/home/cell phone numbers, work/home addresses, Social Security Number (SSN), passport number/dates, security clearance status, training requirement status, and Spouse's name.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, the Air Staff: general duties; and EO 9397 (SSN).

The system contains records used to schedule and execute worldwide travel for Air Force Presidential Advance Agents.

The DoD Blanket Routine Uses published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records are in file folders and electronic storage media.

Files are retrieved by individual's name.

Records are accessed by persons responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need to know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software.

Retain records until they are obsolete. Records are destroyed by burning. Computer records are destroyed by erasing, deleting or overwriting.

Department of the Air Force, 1777 N Kent St (RPN), Suite 3200, Rosslyn, VA 22209-2110.

Individuals seeking to determine whether data about themselves are contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.

Requests should contain individual's name and dates they were an Advance Agent.

Individuals seeking to determine whether information about them is contained in this system should address written inquiries to Department of Air Force, 1670 Air Force Pentagon, Washington DC 20330-1670.

Requests should contain individual's name and dates they were an Advance Agent

Information is received from the individual and personnel records.

None.

/F031 497IG A Sensitive Compartmented Information (SCI) Personnel Records.

Personnel Security Division, Directorate of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Air Force personnel, civil service employees, consultants, and contractor personnel with current access to SCI or who have had such access within past fifteen years except Air Force personnel assigned to Central Intelligence Agency, Office of the Secretary of Defense/Defense Agencies, Office of the Joint Chiefs of Staff, and the National Security Agency.

Statements of Personnel History and allied papers prepared or submitted by individuals; statements by commanders, supervisors, medical, legal, and security officials, and related correspondence; Access Adjudication Records; Indoctrination Oaths; Termination Oaths; routine records/correspondence pertaining to access status or changes in status.

E.O. 10450; as implemented by Air Force Regulation 205-32, USAF Personnel Security Program, and USAFINTEL 201-1; and E.O. 9397 (SSN).

To recommend/determine eligibility for access to SCI. Used to verify an individual's status with respect to SCI access or eligibility for such access.

To answer official inquiries involving an individual's eligibility/noneligibility for access to SCI.

Only the 'fact of' an individual's eligibility/noneligibility for SCI access is furnished to other authorized government agencies/activities and only upon request.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on microfiche.

Retrieved by name, Social Security Number, and grade or rank.

Records are accessed by custodian of the record system and person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets.

Active records maintained as long as an individual is authorized access to SCI. Upon termination of access record is placed in inactive status where it is retained for fifteen years and then destroyed unless sooner returned to active status. Destruction is by burning or shredding.

Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Security and Communications Management, Air Force Intelligence Support Agency, 1816 North Moore Street, Suite 400, Arlington, VA 22209-1809.

Personnel Background Investigations conducted by Defense Investigative Service and/or Air Force Office of Special Investigations; statement of commanders, supervisors and medical, legal and security officials; records of adjudication processes.

Portions of this system of records may be exempt from certain provisions of 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.

/F031 497IG B Special Security Case Files.

Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington, DC 20330-1330. Decentralized segments at the Washington National Records Center, Washington, DC 20409.

Air Force civilian employees and applicants, and Air Force military members and prospective members, including Air Force Reserve and Air National Guard, Air Force contractor employees requiring unescorted access, Air Force Academy and ROTC Cadets and applicants, overseas educators involved in the education and orientation of military personnel, Non-appropriated Fund Instrumentality personnel and applicants for sensitive positions, personnel requiring DOD building passes, whose personnel security investigations contain significant unfavorable information, whose cases were previously processed or adjudicated under the Air Force Military or Civilian Security Programs, or who are the subject of Special Security Files initiated by commanders.

Files may include (1) requests for clearance, investigation, or waiver of investigative requirements, (2) determinations of eligibility for assignment to sensitive or nonsensitive positions, (3) medical records checks and evaluations, (4) personnel records information, (5) personnel security questionnaires, (6) correspondence between the Air Force Security Clearance individual, the individual, office of assignment, commanders, medical facilities and installations, personnel offices, investigative agencies, Air Staff offices, or offices of the Secretary of the Air Force, (7) clearance records, and (8) summaries, evaluations, recommendations and records of adjudication.

5 U.S.C. 7531, Definitions; 7532, Suspension and removal; 7533, Effect on other statutes; 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; E.O. 10450, Security requirements for government employment; implemented by Department of Defense Regulation 5200-2R, DOD Personnel Security Program.

Files are established to evaluate the security acceptability of Air Force military and civilian and contractor personnel, applicants, enlistees and nominees for appointment, assignment or retention in sensitive positions with access to classified defense information or to restricted areas and locations in the interest of national security.

Files are used to record clearance adjudicative actions, eligibility determinations and investigative data.

Investigative case file information may be reviewed by Air Force installation commanders, supervisors, personnel officers, medical, security, and investigative personnel, personnel of Air Staff offices and offices of the Secretary of the Air Force.

Case files and cards are also used to answer inquiries from other Air Force offices and agencies, and from investigative, security and personnel representatives of other Federal agencies concerning the clearance status of individuals.

Case records are maintained to prepare statistical accounting and to measure the effectiveness of the adjudicative programs and procedures.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records and microfiche maintained in file folders, card files, visible file binders/cabinets and notebooks/binders.

Retrieved alphabetically by name.

Records are stored in vaults, safes and security file containers/cabinets. All records are stored, processed, transmitted and protected as the equivalent of classified information. Records are accessed by the custodian of the records system, by persons responsible for servicing the system in the performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know.

Case files which result in a final, favorable adjudicative determination are retained in the office files for one year after annual cut-off then are destroyed by tearing into pieces, shredding, pulping, or burning. Case files resulting in an adverse adjudicative determination are retained in office files for two years after annual cut-off, then are retired to the Washington National Records Center, Washington, DC 20409.

Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Individual should provide full name, including any former names, grade, date of birth and Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Detachment 1, 11 Security Police Squadron, 1330 Air Force Pentagon, Washington DC 20330-1330.

Information is received from investigative reports from federal investigative agencies, personnel and medical records, board reports, correspondence from offices and organizations of assignment, and from commanders, supervisors, witnesses and individuals, from security, and investigative personnel and from Air Staff offices, offices of the Secretary of the Air Force.

Parts of this system may be exempt from section 552a(k)(5).

/F031 497IG D Intelligence Applicant Files.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798 and subordinate units.

Active duty and retired military personnel, and civilian personnel and former employees who have applied for admission to or expressed interest in AFSAC programs.

Biographical data and records incidental to admission to AFSAC programs such as security clearance records, educational background, data on law violations or substance abuse, photographs, performance ratings.

National Security Act of 1947, as amended (61 Stat. 495); and 10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to evaluate personnel for entry into or retention in AFSAC intelligence programs.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Stored in file folders, on computer and computer output products, and in microform.

By name or Social Security Number.

Records are accessed by the custodian of the system and by persons servicing the records who are properly cleared for need-to-know. Records are stored in locked containers in government controlled facilities.

Records are retained until the individual is no longer affiliated with the AFSAC program and then destroyed.

Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Headquarters, Air Force Special Activities Center, Fort Belvoir, VA 22060-5798

Information obtained from the individual and from source documents. Other sources may include former employers, personnel records, educational institutions, and federal, state and local government agencies.

None.

/F032 AF CE A Equal Opportunity in Off-Base Housing.

Each base level Housing Referral Office; Major Command (MAJCOM)/Assistant for Family Housing Management. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Military member, Department of Defense (DOD) civilian employee, and adult dependent acting for military member submitting a housing discrimination complaint.

Consists of Complaint in Discrimination of off base housing and supporting documents submitted to the base level housing referral office alleging a housing discrimination complaint, case files, reports of investigation, and related correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; 42 U.S.C. 1982, Property rights of citizens; and 10 U.S.C. 133, Secretary of Defense: Appointment; powers and duties; delegation by.

Information copies held at base, MAJCOM, and Headquarters United States Air Force (HQ USAF) as a historical record of all actions taken in response to each housing discrimination complaint. Information used by Air Force officials, at all levels, to respond to Congressional, HUD, Department of Justice (DOJ), or related inquiries pertaining to the housing discrimination complaint.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

By installation and name.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Housing, Office of the Civil Engineer, Headquarters United States Air Force, 1260 Air Force Pentagon, Washington, DC 20330-1260.

Individuals may contact agency officials at the respective base level housing referral office in order to exercise their rights under the Act.

Individual's voluntary application, witnesses of alleged incident, and other sources pertinent to alleged incident.

None.

/F032 AF CE B Off-Base Housing Referral Service.

Base Level Housing Referral Offices; Major Command/DEHH. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Military member, Department of Defense (DOD) civilian employee requesting off-base housing, and civilian landowner or agent listing facilities for rent.

Off-Base Housing Application, and Notification of Housing Selection. Data includes: Name, grade, address, family composition, age, housing requirements, and housing selected.

Detailed Sales/Rental Listing. Form completed by civilian landowner or agent. Data includes: Name, address, details on rentals listed, and nondiscriminatory assurances.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to match housing desires with rentals listed. Used by base housing officials, military personnel and authorized civilians to locate housing matching needs/desires. Identifies type of housing selected by incoming personnel and used by base housing officials to monitor availability of off-base housing, housing selected, and individual's satisfaction with housing referral service provided. Used by AF officials to respond to inquiries on individual member's housing situation.

Referred to Department of Justice and Department of Housing and Urban Development if required by them in process discrimination complaint.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name and installation.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force or individuals can contact the Housing Referral Office at the base at which they completed the applicable forms.

Individual voluntary application.

None.

/F032 AF CE C Base Housing Management.

Headquarters United States Air Force, Washington, DC 20330. Headquarters of major commands and at all levels down to and including Air Force installations. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

All Military members desiring base family housing and eligible Department of Defense (DOD) civilian employees.

Application for and Assignment to Military Family Housing, contains the following data: Name, address, rank, Social Security Number, service data, family composition, and other information such as health problems. Other supporting documents-quarters condition inspection reports, assignment orders, etc.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used to apply for family housing and provide information upon which eligibility can be determined. Used by base housing officials to respond to Congressional, Inspector General, and other inquiries on an individual basis pertaining to family member's housing situation.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets, computer and computer output products.

Retrieved by name.

Advance applications are retained by losing activity and destroyed after six months. Applications received by gaining activities are destroyed one year after termination of quarters. Applications are destroyed by tearing, burning, pulping, shredding or macerating. Supporting records are destroyed when no longer needed.

Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Deputy Chief of Staff/Programs and Resources, Headquarters United States Air Force, Washington, DC 20330 or contact agency officials at the Base Housing Office at the installation at which he completed the applicable form or the installation which will be providing military family housing. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtain from individual's voluntary application.

None.

/F032 AF CE D On/Off-Base Housing Records.

Air Force installations.

Military members seeking advance applications for housing both incoming and outgoing.

Record contains Quarters Condition Inspection Report, Real Property Maintenance Request, and Application for and assignment to military housing.

10 U.S.C. 9775, Quarters assignment guidance.

To record data required to assign and terminate family housing, report noted deficiencies in area of housing occupants responsibility, status of waiting list, and listing of personnel occupying quarters.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, computer and computer output products and in card files.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff/Logistics and Engineering, Headquarters United States Air Force, Washington, DC 20330.

Information derived from member's Permanent Change of Station Orders, Quad Leaders reports, and any other information voluntarily given by each applicant.

None.

/F032 AF CE E Visiting Officer Quarters-Transient Airman Quarters Reservation.

All Air Force installations with Visiting Officer and/or Transient Airman Quarters. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Personnel registering to obtain a room for the duration of visit.

Registration of transient personnel into quarters.

10 U.S.C. 8013 and E.O. 9397 (SSN).

To register occupants of base transient quarters and charge for billeting.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets and on computer and computer output products.

Retrieved by name and Social Security Number.

Retained in office files for three months after monthly cutoff, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for inquiries.

Individuals seeking to access records about themselves contained in this record system should address written requests to or visit the Deputy Chief of Staff, Logistics and Engineering, Headquarters, United States Air Force, Washington, DC 20330-5130.

Full name and Social Security Number are required for access.

From individual registering.

None.

/F032 AF CE F Unaccompanied Personnel Quarters Assignment/Termination.

All Air Force Command bases. Located in the Base Billeting Operations Office and in the respective Squadron Orderly Room. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices

Unaccompanied military personnel who: (1) Apply for or who are entitled to occupy unaccompanied quarters, (2) accept or decline unaccompanied on-base quarters, (3) reside off-base at their own expense, (4) accept inadequate quarters, and/or (5) are identified as authorized to reside off-base with prescribed quarters allowance.

Records related to application, assignment, acceptance, declination, or termination of unaccompanied quarters; authorization for unaccompanied personnel to reside off-base at their own expense; voluntary acceptance of inadequate quarters; and/or authorization to reside off-base with prescribed quarters allowance.

10 U.S.C. 8013, Secretary of the Air Force: Power and duties; delegation by.

To effectively manage unaccompanied personnel quarters; establish and maintain a record of application for unaccompanied personnel quarters assignment; terminate assignment to unaccompanied quarters; and grant authorization to reside off-base with or without specified quarters allowance.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of unit files and by personnel responsible for servicing the record system in performance of official duties. File folders are stored in locked rooms and drawers.

Records are destroyed by tearing into pieces, shredding, burning, macerating, or pulping when superseded or when individual is reassigned.

Base Billeting Manager and Commanders of Squadrons on AF bases.

Individuals may contact the Base Billeting Manager or Commanders of Squadrons on AF bases. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Requests to determine existence of record should include full name and grade and approximate dates individual was assigned to or serviced by the Billeting Operation function on AF bases, subsequent to July 1, 1981.

Access is controlled by Base Billeting Manager at base level or by Squadron Commanders at squadron level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information is obtained from individual.

None.

/F032 AF ILE Enterprise Environmental, Safety and Occupational Health-Management Information System (EESOH-MIS).

The centralized Web-enabled database system is located on servers hosted by Headquarters Electronic Systems Center, Headquarters Air Force Material Command, DISA-GCSS-AF, Bldg. 857, Room 200, 501 E. Moore Drive, Maxwell AFT-Gunter Annex, AL 36114.

All personnel involved in the environmental processes to include active duty, guard (including state employees), and reserve personnel as well as Department of Defense civilians (DoD) and contractors.

Name, Social Security Number (SSN), gender, Race, Date of Birth, citizenship, Mailing Address, home telephone number, work telephone number, home e-mail, personnel type, occupation, pay grade, rank, assigned Unit Identification (UIC), service affiliation, agency, and work e-mail.

10 U.S.C. 9832, Property Accountability: Regulations; and E.O. 9397 (SSN).

The purpose of this system is to establish a management system where personnel having responsibilities and duties for Environmental Safety and Occupational Health (ESOH) programs are identified for purposes of ensuring that such personnel possess the authority to take specified actions required or necessitated by the program.

The (DoD) 'Blanket Routine Uses' publilshed at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

All records are stored in electronic media only.

Records are retrieved by Social Security Number.

Records are accessed by person(s) responsible for servicing the records system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. Records stored in locked rooms, cabinets, and in computer storage devices protected by computer system software.

Records are deleted when superseded, obsolete, or no longer needed.

Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

Individuals seeking to access records about themselves contained in this system should address written inquiries to or visit the Chief, AF Enterprise Environmental, Safety and Occupational Health Integration, AF-IOH-RSHC, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Defense Manpower Data Center.

None.

/F032 AFCES A Civil Engineer System-Fire Department Records.

The Fire Departments or the Base Network Control Centers at Air Force installations worldwide. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals involved in the fire operations to include active duty U.S. Air Force, civilians and contractors personnel.

Biographical, duty and background information including but not limited to individual's name, grade/rank, Social Security Number(SSN), date and place of birth, telephone number, line badge information, and certifications.

10 U.S.C. 8013, Secretary of the Air Force; Department of Defense (DoD) Instruction (DoDI) 6055.06, DoD Fire and Emergency Services Program; Air Force Policy Directive 32-20, Fire Emergency Services; and E.O. 9397(SSN).

To support the resources, equipment, and personnel that will be dispatched in fire emergency operations. In addition, it will provide fire prevention and protection, fire fighting, rescue, and Hazardous Materials (HazMat) response capabilities to prevent or minimize injury, loss of life, and damage to property and the environment. The fire prevention program consisting of fire safety education, inspections, enforcement and facility design review. This will ensure an early intervention at emergency events by occupants, operators, and automatic fire protection systems.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Electronic storage media.

Individual's name and Social Security Number (SSN).

Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically.

Retained for 30 years or until no longer needed and then deleted from the database.

ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Written requests will contain individual's name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.

The Air Force rules for accessing records, for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332;32 CFR part 806b; or may be obtained from the system manager.

Individual.

None.

/F032 AFCESA B Automated Civil Engineer System Records.

Defense Information Systems Agency (DISA), Systems Management Center, Montgomery, 401 East Moore Drive, Bldg 857, Gunter AFB, AL 36114-3001;

Defense Information Systems Agency (DISA), PAC DECC, 1942 Gaffney Street, Bldg 475, Suite 200, Pearl Harbor, HI 96860-4582;

HQ U.S. Air Forces in Europe/A7RI, GEB 529 Room 104, 66877 Ramstein Flugplatz Germany.

Air Force military personnel, civilian, dependent and contractor personnel.

Include but not limited to individual's name, title (i.e., Mr., Mrs. or Ms.), Social Security Number (SSN), gender, date of birth, home and e-mail addresses, phone number, rank, and office symbol.

10 U.S.C. 9832, Property accountability: Regulations; 10 U.S.C. 8013, Secretary of the Air Force; and E.O. 9397 (SSN).

To provide the Base Civil Engineer with the tools required to manage real property, housing and furnishings management. It provides accurate identification of military personnel assigned to military housing/dormitories. May be used by commanders and managers as a decision making tool for accountability of personnel living in these facilities during peace or wartime.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Electronic storage media.

Individual's name and/or Social Security Number (SSN).

Steps have been taken to limit the access to the Privacy data to only those users with the appropriate roles. Access to records is limited to persons responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to the application is restricted by passwords which are changed periodically.

Records are retained until no longer needed and then deleted from the database by erasing or degaussing.

Automated Civil Engineer System/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319, 1-888-232-6328.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Automated Civil Engineer System/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Requests should contain full name, aliases, date and place of birth, Social Security Number (SSN), service number(s), or other information verifiable from the records.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Automated Civil Engineer System/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Requests should contain full name, aliases, date and place of birth, Social Security Number (SSN), service number(s), or other information verifiable from the records.

From the individual.

None.

/F032 AFCESA C Civil Engineer System--Explosive Ordnance Records.

Department of the Air Force, 643 ELSS/EIRC, 201 East Moore Drive, Bldg 856, Gunter AFB, AL 36114-3001.

Active duty military, civilians, and Air Force contractor personnel.

Full name, rank, Social Security Number (SSN), gender, place of birth, date of birth; email address; clearance and clearance investigation status; passport number, type, date and location of issue; training information to include dates of training, certifications; unit and assignment information; temporary duty information.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 9832, Property Accountability: Regulations; Department of Defense Directive 5210.55, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment duties; Department of Defense Regulation 5200-2R, DoD Personnel Security Program; Air Force Instruction 33-213, Identity Management; and E.O. 9397 (SSN).

Provide accurate documentation of Explosive Ordnance Device (EOD) incident reporting to cover emergency response to improvised explosive devices, conventional munitions, airfield emergencies, support to civil authorities, and weapons of mass destruction incidents. Record individual's home-station and contingency and ancillary training requirements.

Storage:

Electronic storage media.

Last name, first name, and rank.

Records are retained for 30 years or until no longer needed and then deleted from the database by erasing or degaussing.

Information Technology Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

Individuals seeking to access records about themselves contained in this system should address written requests to ACES/IWIMS Program Manager, HQ AFCESA/CEOI, 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403-5319.

Individual should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.

From the individual.

Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3056, may be exempt pursuant to 5 U.S.C. 552a(k)(3).

An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 806b.

/F033 AFCA A Military Affiliate Radio System (MARS) Member Records.

Air Force Network Integration Center (AFNIC), Air Force installations and Military Affiliate Radio System (MARS) member stations. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

Amateur Radio Operators licensed by United States Air Force (USAF) Military Affiliate Radio System.

MARS Personnel Action Notification and Applications of Membership in Military Affiliate Radio System. Information includes individual name, Military Affiliate Radio System call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

10 U.S.C. 8013, Secretary of Air Force, powers and duties; delegation by; as implemented by Air Force Instruction 33-106, Managing High Frequency Radios, Personal Wireless Communication Systems, and the Military Affiliate Radio System.

To identify Military Affiliate Radio System members, to describe and update information concerning members, to assign call signs and designator, mailing address, amateur license, telephone number, and responsibilities.

The "Blanket Uses" published at the beginning of the Air Force's compilation of systems of record notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name, by call sign, or designator and geographic location.

Records are accessed by authorized personnel in the course of their official duties who are properly screened and cleared for need-to-know. Records are also stored in locked file cabinets and password protected electronic media.

Retained until reassignment or termination of membership, and then destroyed by tearing to pieces, shredding, pulping, macerating or burning.

Director of Enterprise Services, HQ AFNIC/ESLI, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Individuals seeking to determine whether this system of record contains information on themselves should address written inquires to the Director of Enterprise Services, HQ AFNIC/ESLI, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Individuals seeking information on this system should provide the individual name's, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

Individuals seeking to access records about themselves contained in this system should address written requests to the Director of Enterprise Services, HQ AFNIC/ESLI, 203 W. Losey Street, Room 3100, Scott Air Force Base, IL 62225-5222.

Written request should include the individual's name, MARS call sign, amateur call sign, mailing address, Federal Communications license class, military status, telephone number, and date of birth.

Individual members and Military Affiliate Radio System officials.

None.

/F033 AFCA B Air Force Computer Based Training (CBT) System (October 2, 2000, 65 FR 58735).

Deletion: This records collection for this system is now covered by F033 AFCA C, USAF Information Technology E-Learning System published on December 8, 2008, 73 FR 74471. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force's inventory.

/F033 AFCA C USAF Information Technology E-Learning System.

SkillSoft: c/o VeriCenter/Sunguard; 20 Overland Street; Boston, MA 02215-3309.

Air Force military and civilian personnel, Reserves, Air National Guard, and contractor personnel.

Individual's full name, Social Security Number (SSN), address, telephone number, student registrations and history of learning assets (courses, test preparations, mentoring, books, skillbriefs) accessed and completed and other related documents.

10 U.S.C. 8013, Secretary of Air Force; DoD 8570.01-M, Information Assurance Workforce Improvement Program; and Air Force Instruction 33-115, Volume 2, Licensing Network Users and Certifying Network Professionals and E.O. 9397 (SSN).

To provide interactive, self-paced, web-based training and reference material anytime, anywhere to users' desktops to keep Air Force personnel skilled in the technology and knowledge they need to carry out their missions. Used as a management tool in support of Air Force information technology training requirements.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Electronic storage media.

By individual's full name and/or Social Security Number (SSN).

Individual users, Air Force report administrators and personnel may only access the system by using reduced sign-on capability available through the Air Force Portal. System is contractor owned and operated and can only access the system by using an individual specific unique User ID and password to access the system for servicing the record system in performance of their official duties. Typical industry standard software/hardware applications/appliances (audit logs, virus detection, intrusion detection, firewalls, encryption of data in transmission) are utilized to protect the system. Data Center where system area network resides has onsite personnel, 24x7; electronic and physical security, video surveillance, man-trap entry, and badge-only access. Student data collected is encrypted.

Destroy by shredding or burning 4 months after individual retires or separates.

Program Manager, Department of the Air Force, AF Information Technology Electronic-Learning; Cyber Force Training; Air Force Communications Agency (HQ AFCA/CAFT), 203 West Losey Street, Scott Air Force Base, IL 62225-5212.

Individuals seeking to determine whether information about themselves is contained in this system of records may contact the Program Manager, Department of the Air Force, Air Force Information Technology Electronic-Learning; Cyber Force Training; Air Force Communications Agency (HQ AFCA/CAFT), 203 West Losey Street, Scott Air Force Base, IL 62225-5212.

Written request must include individual's complete name, address, daytime contact telephone number, and signature on request.

Individuals seeking to access records about themselves contained in this system of records may also contact the Program Manager, AF Information Technology Electronic-Learning; Cyber Force Training; Air Force Communications Agency (HQ AFCA/CAFT), 203 West Losey Street, Scott Air Force Base, IL 62225-5212.

Written request must include individual's complete name, address, daytime contact telephone number, and signature on request.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332 Privacy Act Program; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from Air Force Portal, Air Force Directory Services, and individually registered users of the system.

None.

/F033 AFRC A Reserve Participation Management System Records.

Headquarters, United States Air Force Reserve Command (AFRC), 155 Richard Ray Blvd., Building 210, Robins AFB, GA 31098-1635.

Air Force Reservist and Individual Mobilization Augmentees (IMAs), as well as other Air Force or Air Force Reserve military and civilian personnel that require access.

Full name, Social Security Number (SSN), address, organization name, e-mail address, skills, biography, assignment history, duty types and dates.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 10204, Personal Records; Air Force Policy Directive 36-26, Military Force Management; and E.O. 9397 (SSN).

To assist officials and employees of the Air Force Reserve, and other Air Force officials, who have official duties related to the management, supervision, and administration of Air Force Reserve personnel, and/or in the operation of personnel affairs and functions related to Air Force Reserve members.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Records are retrieved by name and Social Security Number (SSN).

Access is limited to those individuals who require the records for the performance of their official duties. Paper records are maintained in buildings with controlled or monitored access. During non-duty hours, records are secured in locked or guarded buildings, locked offices, or guarded cabinets. The electronic records systems employ user identification and password or smart card technology protocols.

Data stored digitally is retained until a member leaves the Air Force Reserve. Non-active data records are digitally archived within the system until it is determined it can be disposed of.

Department of the Air Force, ReserveNet Program Manager, Headquarters United States Air Force Reserve Command (AFRC), Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Written request should include full name, address, Social Security Number (SSN) and signature.

To determine whether this system contains information on themselves individuals should address written inquiries to Headquarters, United States Air Force Reserve Command, HQ AFRC/A6NS, Communications Directorate, Building 210, 155 Richard Ray Blvd., Robins AFB, GA 31098-1635.

Written request should include full name, address, Social Security Number (SSN) and signature.

The Air Force rules for accessing records and for contesting and appealing initial agency determinations are published in AFI 33-332; 32 CFR Part 806b; or may be obtained from the system manager.

Information is obtained from individuals or authorized Air Force/DoD automated systems such as the Military Personnel Data System (MILPDS), the Air Force Fitness Management System, and the Preventive Heath Assessment.

None.

/F033 AF D Automated Orders Data System.

Any location where temporary orders are being published at all levels down to squadrons. Official mailing addresses are published as an appendix to the Air Force compilation of systems of records notices.

All Air Force civilian employees and military members who perform temporary duty travel, including all Air Force reserve and Air National Guard personnel, and other individuals that travel on Air Force and/or Air National Guard travel orders.

Records relating to official travel of individuals, including travel orders, per diem vouchers, transportation requests, travel itinerary, and supporting documentation. Records contain individual's name, Social Security Number (SSN), rank/grade, office name, telephone, and related information.

10 U.S.C. 8013, Secretary of the Air Force; Joint Federal Travel Regulation; Air Instruction 33-328, Administrative Orders; Air Force Instruction 33-332, Privacy Act Program; Air Force Instructions 65-103, Temporary Duty Orders; Air National Guard Instruction 33-101, Air National Guard Special Orders; Air National Guard Instruction 65-101, Air National Guard Workday Accounting and Reporting Procedures; and E.O. 9397 (SSN), as amended.

To execute and maintain an official travel record authorization and payment file system. Provides management information for control of travel expenditures and work days, and supports documentation requirements for official travel.

In addition to those disclosures generally permitted under 5 U.S.C. 5522a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and are properly screened for need-to-know. Usernames and passwords are established for computer system entrance.

Identification data is maintained until the individual is reassigned. Orders are maintained for 1 to 56 years after the year in which they are published.

Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned and/or affiliated with, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Records Custodian and/or Order Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual should provide full name, Social Security Number (SSN), and office or organization.

Individuals seeking access to records about themselves contained in this system should address requests to the Records Custodian and/or Orders Specialist at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual should provide full name, Social Security Number (SSN), and office or organization.

The Air Forces rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37-132; 32 CFR parts 806b; or may be obtained from the system manager.

Information is obtained from personnel records, automated system interfaces, individuals, and orders requests.

None.

/F033 CIC B Information Requests-Freedom of Information Act.

Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

All persons who have requested documents under the provisions of the Freedom of Information Act (FOIA).

Administration of release of information to the public.

5 U.S.C. 552, The Freedom of Information Act as implemented by Air Force Regulation 12-30, Disclosure of Air Force Records to the Public.

To control administrative processing of requests for information used by FOIA managers.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers and on computer output products.

Retrieved by name.

Released records are retained in office files for two years after annual cut-off. Denied records are retained in office files for six years then destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, Washington, DC 20330-1000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the local FOIA manager at a specific Air Force installation. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Individuals seeking to access records about themselves contained in this system should address requests to the local FOIA manager at a specific Air Force installation. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

FOIA manager as result of requests for information from members of the public.

None.

/F033 CIC C Privacy Act Request File.

At all levels of the Air Force having responsibility for systems of records under the Privacy Act. Includes Headquarters United States Air Force staff agencies; major commands; field operating agencies; installations and activities, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

All persons who request access to, information from, or amendment of records about themselves under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a) from the Department of the Air Force Activities, or from headquarters of unified and specified commands for which Air Force is Executive Agent.

Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual's request for access to or amendment of records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.

5 U.S.C. 552a, The Privacy Act of 1974, as implemented by Air Force Instruction 37-132, Air Force Privacy Act Program.

To record, process and coordinate individual requests for access to, or amendment of, personal records, and appeals on denials of requests for access or amendments to personal records; to prepare legal opinions and interpretations for system managers and the Secretary of the Air Force.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

May be disclosed to the Office of Management and Budget or other Government agencies having a direct interest in monitoring or evaluating compliance with the provisions of the Privacy Act by the Department of the Air Force, including the preparation of special studies or reports on the status of actions taken to comply with the Act, the results of those efforts, any problems encountered and recommendations for any changes in legislation, policies, or procedures.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders and/or microfilm.

Retrieved by name of requester.

Requests for information are destroyed when no longer needed; requests for access or amendment and appeals of denial are destroyed four years after final action or three years after adjudication by the courts, whichever is later.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force; Director of Information Management at major commands or field operating agencies; Chief, Information Management at Air Force installations where the requested or disputed records are located, or records custodian at headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager.

Written requests should include the person's full name, grade (if applicable), and some other personal information which could be verified from the person's file.

For personal visits, the individual should present a valid identification card or driver's license and some verbal information which could be verified from the person's case file. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Records are obtained from the individual requester, Department of the Air Force organizations, other Department of Defense organizations, and agencies of Federal, state, and local governments, as applicable or appropriate for processing the case.

None.

/F033 CIC D Locator, Registration and Postal Directory Files.

Headquarters, United States Air Force; Air Force installations to include bases; units; offices and functions, and headquarters of unified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force military and civilian personnel; Air Force Reserve and National Guard personnel; volunteer personnel; United States Armed Forces military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent, and contractor personnel. Dependents may also be included in this system.

Cards or listings may contain the individuals name, grade, military service identification number, Social Security Number, duty location, office telephone number, residence address and residence telephone number, and similar type personnel data determined to be necessary by local authority.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by, and E.O. 9397 (SSN).

Used to locate or identify personnel assigned/attached to, tenanted on, or on temporary duty at the specific installation, office, base, unit, function, and/or organization in response to specific inquiries from authorized users for the conduct of business. Portions of the system are used for directory service and forwarding individual personal mail received by Air Force postal activities, and for assignment of individual mail boxes. Files may be used locally to support official and unofficial programs which require minimal locator information, membership or user listings.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or form media in visible file binders/cabinets or card files, in computers and on computer output products.

Retrieved by name and/or Social Security Number.

Retained in office files until reassignment or separation, or when superseded or no longer needed for reference. Postal directory files are destroyed for one year after permanently assigned personnel depart, or three months after transient personnel depart. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Information Management, Office of the Administrative Assistant to the Secretary of the Air Force, 1680 Air Force Pentagon, Washington, DC 20330-1680.

Local system managers: Records Custodians at the installation, base, unit, organization, office or function to which the individual is assigned, attached, tenanted on, performing volunteer service at, or on temporary duty. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information about themselves should address inquiries to or visit the local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to records about themselves contained in this system should address written requests to the local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from automated system interfaces; the individuals, or from personnel records.

None.

/F033 AF E Air Force Directory Services (AFDS).

HQ 754 Electronic Systems Group/DON, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.

Air Force active duty, reserve and guard members, civilian employees, contractors, foreign nationals, and retirees.

Information includes name, Electronic Data Interchange-Personal Identifier (EDI-PI), Social Security Number, date of birth, gender, citizenship status, Major Command (MAJCOM), base name, office symbol, assigned and attached unit/Personnel Accounting Symbol (PAS), personnel category code, duty assigned code, generational qualifier, pay plan, pay grade, rank, reservist/Air National Guard (ANG) category code, non-publish Status (protected airman), phone number, fax number, e-mail address, DoD Public Key Infrastructure (PKI) certificate.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 33-213, Identity Management and E.O. 9397 (SSN).

Air Force Directory Services (AFDS) is a near real time data service that consolidates authoritative personnel identity data from multiple Department of Defense (DoD) and Air Force personnel systems integrating it into a single directory. AFDS' consolidated identity data directory provides transparency to the authoritative data required for access authorization and authentication purposes into these mission support systems and applications.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Electronic storage media.

Records are retrieved by a unique 10-digit identifier, Electronic Data Interchange-Personal Identifier (EDI-PI).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and by authorized personnel who are properly screened and cleared for need-to-know. The storage area network hosting the data is located in a controlled area secured by an electronic entry system relying on a security token and PIN. Access to the automated records is controlled and limited.

Deleted when superseded, obsolete, or no longer needed, whichever is later.

Program Manager, Air Force Directory Services, Program Management Office, HQ 754 ELSG/DON, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.

Individuals seeking to determine whether information about themselves is contained in this system of records may contact the Air Force Directory Services Technical Lead, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex, Maxwell AFB, AL 36114-3014.

Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.

An unsworn declaration under penalty of perjury in accordance with section 1746 of 28 U.S.C. (Reference (n)) or notarized signatures are acceptable as a means of proving the identity of the individual.

If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."

If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

Individuals seeking to access records about themselves contained in this system of records may contact the Air Force Directory Services Technical Lead, 201 E. Moore Dr., Bldg 856, Room 202, Gunter Annex-Maxwell AFB, AL 36114-3014.

Written request should contain full name, Social Security Number (SSN) and complete mailing address with notarized signature as below.

Information is derived from data originating from the following official DoD systems: Military Personnel Data System (MilPDS), Defense Manpower Data Center (DMDC), Defense Civilian Personnel Data System (DCPDS), Global Directory Services (GDS), Air Force Global Address Listing (AFGAL) and Military Personnel Execution System (MPES).

None.

/F033 AF PC A Congressional and Other High Level Inquiries.

Headquarters Air Force Military Personnel Center; major commands; field operating agencies; Consolidated Base Personnel Offices (CBPOs) at Air Force installations, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty Air Force military personnel; Air Force Reserve personnel, and personnel retired or discharged from the Air Force. Civilian personnel currently or formerly employed by the Air Force. Personnel attending Air Force training institutions or undergoing training under Air Force sponsorship. Army, Navy, Air Force and Marine Corps active duty military and civilian personnel assigned to headquarters of unified and specified commands for which Air Force is Executive Agent.

Background information and information reflecting Air Force personnel policies and procedures; copies of inquiries received from the Office of the President, members of Congress and other high level sources requesting information on behalf of a constituent; copies of replies to such inquiries including transmittal media used enroute from and to the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and 10 U.S.C. 8032, The Air Staff, general duties; implemented by Air Force Regulation 11-7, Air Force Relations with Congress.

Information pertinent to an inquiry forwarded to SAF/LL for preparation of the reply to the high level requester. In some instances response may be direct to the requester without referral through SAF/LL. However, when required by directives, copies of such responses are furnished SAF/LL. The records may be used in responding to subsequent inquiries concerning the same individual. The record system is audited periodically to determine trends on the nature of complaints and questions and for statistical purposes.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by the custodian of the record system and by persons responsible for servicing the records in performance of their official duties who are properly cleared for need-to-know. Records are stored in security file containers/cabinets, locked cabinets or rooms.

Retained for up to 18 months depending on category, then destroyed by tearing into pieces, shredding, macerating, pulping or burning.

Deputy Chief of Staff for Personnel, Headquarters United States Air Force; commanders of major air commands, numbered air forces or comparable level activities, and commanders of headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager or respective local system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Requests from individuals must contain reasonable identifying particulars about the subject in question.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager or local respective system manager. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual's request must contain reasonable identifying particulars about the subject in question.

Information provided by major command or consolidated base personnel office personnel, manual or automated personnel records, Air Force policies and procedures, copies of inquiries, congressional/high level officials'/constituents' comments or requests and Air Force replies thereto.

None.

/F033 AFRE A Inquiries (Presidential/Congressional).

Headquarters United States Air Force, Washington, DC 20330, Personnel Division, Office of Air Force Reserve (AF REPX).

Present and former Air Force civilian employees, Air Force Reserve and Air National Guard personnel, and Retired Air Force military personnel.

Individual inquiries, research material and replies.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Office of Secretary of Air Force and Air Reserve Personnel Center to reply to inquiries.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in security file containers/cabinets.

Retained in office files for one year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Requests should include the full name and Social Security Number. Individuals may visit the Personnel Division, Office of the Air Force Reserve, Pentagon, Washington, DC and should provide military identification card or driver's license as means of identification.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Chief of Air Force Reserve, Personnel Division, Headquarters USAF, Washington, DC 20330.

Information obtained from source documents such as reports.

None.

/F033 AFSG A High Level Inquiry File.

Headquarters, United States Air Force, Surgeon General, (SGI), Washington, DC 20330.

Individuals who make high level inquiries regarding medical criteria for Air Force accession; separation; retirement; continued active duty; and medical waivers for flying duty.

Medical opinions generated as a result of high level inquiries regarding Air Force accession, separation, retirement, continued active duty, and medical waivers for flying duty.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used as a cross reference to determine if action has been taken in response to high level inquiry.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, United States Air Force, Washington, DC 20330.

Information obtained from medical institutions.

None.

/F033 AFSG B Professional Inquiry Records System.

At Headquarters United States Air Force, Office of the Surgeon General, Assistant for Congressional and Public Affairs, Bolling Air Force Base, Washington, DC 20332.

Persons who have corresponded with a member of Congress, White House, or other high level federal or state executive officials concerning the professional aspects of care provided in Air Force medical facilities.

File contains copies of all correspondence concerning the inquiry; substantiating documents, such as correspondence or memorandums of telephone conversations with the appropriate medical facility, draft replies, medical records and any other background data.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Records are used as background data for statistical presentations, and historical evidence for repeat inquiries by the same individuals. Portions of records may be loaned or copies provided to the Department of Defense activities for use as background data in evaluating inquiries.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are protected by guards.

Retained in office files for two years after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

The Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Surgeon General, Headquarters, United States Air Force, Washington, DC 20330.

Information obtained from medical institutions and from source documents.

None.

/F033 ARPC A Background Material.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve personnel.

Letter request for orders, amendments, including justification on files on special authorizations when required by order publishing activity.

10 U.S.C. 1162, Reserves: discharge, and E.O. 9397 (SSN).

Used for publication of discharge orders and to verify that discharge orders were published.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name, and Social Security Number.

Retained in office files for 1 year after annual cut-off, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Written requests should contain full name, Social Security Number, current mailing address, and the case (control) number on correspondence received from the Center, if applicable.

Individuals seeking to access records about themselves contained in this system should address inquiries to or visit the Records Manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

Information obtained from medical institutions, police and investigating officers, witnesses and source documents such as reports.

None.

/F033 ARPC B Locator or Personnel Data.

Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Air Force Reserve and Air National Guard personnel. Retired and former Air Force military personnel. HQ ARPC civilian personnel. Air Force active duty military personnel.

Cards, forms, ledgers, record request, computer listings containing individual's name or names, Social Security Number, Air Force service number, grade, Reserve status, present and former address, record of employer, work production statistics, parent and other relevant Reservist or personnel data, Veterans Administration claim number, education institutes Reservist attended, school affiliations, correspondence to and from Federal agencies and employers trying to establish current address of Reservists, vouchers for medical service, final payment of medical service bills, medical action required, notes indicating if individual is authorized to earn point credit, and other personnel data. Documents which contain a summary of action taken or to be taken.

10 U.S.C. 267, Ready Reserve; Standby Reserve; Retired Reserve: placement and status of members; 268, Ready Reserve; 270, Ready Reserve: training requirements; 271, Ready Reserve: continuous screening; 273, Standby Reserve: composition, inactive status list; 275, Personnel records; 278, Dissemination of information; 591, Reserve components: qualifications; 592, Commissioned officer grades; 593, Commissioned officers: appointment, how made; term; 594, Commissioned officers: original appointment; limitation; 8013, Secretary of the Air Force: powers and duties, delegation by, and E.O. 9397 (SSN).

Used to control records distribution; to record location of record, actions taken or/to be taken; used to manage individual's records and Management Information System data; to answer inquiries from individual and Air Force units to which individuals are assigned or are to be assigned or other agencies with a need-to-know of action taken; to verify if author of a letter was a member/or is a member of Reserve and what his or her Social Security Number should be; to search for good address and stop computer mail from going to bad address; used to refer for administrative discharge action on Reservist that cannot be located, advise Reservist or civilian of Reserve matters or Center actions; to provide comprehensive record of all medical actions taken by Surgeon's Office and record authorization for physical examinations at Government expense or no expense and record voucher number; used in preparing point credit authorization and forwarding authenticated point credit forms to servicing personnel office.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, notebooks/binders, visible file binders/cabinets, card files, on paper, in computers and on computer output products.

Retrieved by name, Social Security Number, system identifier and/or voucher number, school affiliation, or by last address of Reservist.

Commander, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.

Written request for information should contain full name of individual, Social Security Number, current address, and the case (control) number shown on correspondence received from the Center (if applicable). For personal visits, the individual should provide current Reserve identification card and/or drivers license.

Individuals seeking to access records about themselves contained in this system should address requests to the Records manager, Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000. Records may be reviewed in the Records Review Room, Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000, between 8:00 a.m. and 3:00 p.m. on normal workdays.

Requester must be able to provide sufficient proof of identity, with an Armed Forces identification card or a drivers license.

Information provided by the individual, extracted from individual records, individual advanced personnel data computer system. For address information secured from last recorded employer, postmaster of city of last recorded address, telephone information operator at last city of good address, parents of Reservist, other relatives of Reservist, Veterans Administration if Reservist has a claim number listed in master personnel record, college or university Reservist attended, Selective Service Board, Internal Revenue Service, public utilities or any other lead that may be found in the master personnel record of the Reservist, military pay records at Defense Finance Accounting System (DFAS), log books and from Consolidated Base Personnel Offices. Medical information is also secured from medical facilities, physicians, medical specialists.

None.

/F033 CVAE A Secretary of the Air Force Historical Records.

Washington National Records Center, Washington, DC 20409. Modern Military Branch Military Archives Division, National Archives and Records Administration, Washington, DC 20408.

Employees and former employees of the Secretary of the Air Force, and anyone who has corresponded with the Secretary of the Air Force.

Secretary of the Air Force correspondence files covering calendar years 1947 through March, 1972, most of which does not contain personal information.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used for research by Air Force Historian, other government agencies and private institutions.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Access is authorized by the Secretary of the Air Force only. Records are stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Chief of Staff, Headquarters United States Air Force, Washington, DC 20330.

Information obtained from previous employers, educational institutions, medical institutions, police and investigating officer, the public media, a corporation, and source documents such as reports.

None.

/F033 SAFLL A Congressional/Executive Inquiries.

Secretary of the Air Force, Office of Legislative Liaison (SAF/LL), Washington, DC 20330-1160.

Air Force active duty and retired military personnel, present and former civilian employee, Air Force Reserve and Air National Guard personnel, Air Force Academy nominees/applicants and cadets, Senior and Junior Air Force Reserve Officers, dependents of military personnel, and anyone who has written to the President or a Member of Congress regarding an Air Force issue.

Copies of applicable Congressional/Executive correspondence and Air Force replies.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air Staff: general duties; and Air Force Regulation 11-7, Air Force Relations with Congress.

Information is used as a reference base in the case of similar inquiries from other Members of Congress, in behalf of the same Air Force issue and/or follow-up by the same Member. Information may also be used by appropriate Air Force offices as a basis for corrective action and for statistical purposes.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.

Storage:

Maintained in file folders and electronic media.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Electronic media records are stored in a secure facility and protected by computer system software; paper records are stored in a secure facility in security file containers/cabinets.

Records will be retained for two years and maintained, retained, and disposed of in accordance with the Air Force Records Disposition Schedule, Table 36-29, Rule 04.01.

Secretary of the Air Force, Legislative Liaison, Congressional inquiries Office, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1160 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Secretary of the Air Force, Legislative Liaison, 1150 Air Force Pentagon, Washington, DC 20330-1160.

Requests from individuals must contain name, address, or any other reasonable identifying particulars about the subject in question.

Congressional and Executive inquiries and information from Air Force offices and organizations.

None.

/F033 USSC A Information Technology and Control Records.

Headquarters United States Strategic Command (USSTRATCOM), Command Information Assurance (IA) Branch (J672), 901 SAC Boulevard, Offutt Air Force Base, NE 68113-6600.

Military, civilian employees, contractor personnel, and individuals (to include foreign nationals) requiring access to Department of Defense information and information systems.

System contains documents relating to requests for, and grants access to Department of Defense information and information systems, authorizes individuals to perform duties as a privileged user and/or Information Assurance manager, and/or authorizes individuals to bring Portable Electronic Devices (PEDs) into the Command. Records may contain the individual's name; partial Social Security Number (last four-digits); electronic mail address; work telephone numbers; office symbol; contractor/employee status; computer logon address, user identification codes; types of access/permissions required; verification of need-to-know; dates of mandatory information assurance awareness training; types of duties performed; commercial certifications held; and/or security clearance data.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and Technology; 10 U.S.C. 2224, Defense Information Assurance Program; 18 U.S.C. 1029 and 1030, Fraud and Related Activity in Connection with Access Devices and Computers; 44 U.S.C. 3536, National Security Systems; E.O. 10450 Security Requirements for Government Employees, as amended; Department of Department Instruction (DODI)8500.2, Information Assurance (IA) Implementation, 6 February 2003; Chairman Joint Chiefs of Staff Manual (CJCSM) 6510.01, Defense-In-Depth: Information Assurance (IA) And Computer Network Defense (CND), 25 March 03; Department of Defense Directive (DODD) 8570.1, Information Assurance Training, Certification, and Workforce Management, 15 August 2004; and E.O. 9397 (SSN).

To control and track access to Department of Defense-controlled information and information systems and/or to authorize use of Portable Electronic Devices (PEDs) within the Command. Records may also be used by law enforcement officials to identify the occurrence of and assist in the prevention of computer misuse and/or crime. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculations, or reporting purposes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records, or information contained herein, may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The Department of Defense 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's name, Social Security Number (SSN), assigned user identification (I.D.) code, and/or system identification designator.

The Command Information Assurance Manager, Headquarters United States Strategic Command (USSTRATCOM/J672), has full access to the information system file. Records are stored and kept in an area cleared for open storage of classified material. Paper records (completed forms) are kept in file cabinets located in a secure area and building under armed guard control and patrols 24-hours per day. Electronic records are stored on computer systems employing software programs and a Computer Network Defense Service Provider that monitor network traffic to identify unauthorized attempts to upload or change information. Access to computer systems is password and/or Public Key Infrastructure controlled. The building is under armed guard control, video camera monitoring, and patrols 24-hours per day.

Records are retained as long as the individual has access to USSTRATCOM information systems, and/or no longer needed for administrative, legal, audit, or other operational purposes. Records relating to contractor access are destroyed 3 years after contract completion or deletion. Paper records are disposed of using a Government-approved shredder; computer records are sanitized in accordance with Department of Defense remanence security policies.

Chief, Information Assurance Branch, Headquarters United States Strategic Command (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600.

Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.

Inquiries should contain the individual's full name, mailing address, and bear the signature of the requester.

Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.

An individual seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief, Information Assurance Branch, USSTRATCOM/J672, 901 SAC Blvd, Offutt AFB NE 68113-6600.

Inquiries should contain the individual's full name, mailing address, and bear the signature of the requester.

Individuals may visit the Information Assurance Branch (USSTRATCOM/J672), 901 SAC Blvd, Offutt AFB NE 68113-6600, to view their record(s). The system manager will assist these individuals.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Privacy Act Program; 32 CFR Part 806b; or may be obtained from the system manager.

Contents of the records are obtained from the individual about whom the record pertains, from supervisors of personnel, the individual's Information Assurance Officer or Manager, and/or security manager.

Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).

Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.

/F034 AF SVA A Non-Appropriated Fund (NAF) Civilian Personnel Records.

Civilian personnel offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices. Air Force Manpower and Personnel Center/DPMS, Randolph Air Force Base, TX.

Air Force civilian employees paid from non-appropriated funds.

Life cycle personnel actions and related documents related to employment and pay of NAF employees including documents related to employees benefits.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

To document and record personnel action on individual employees and to determine pay and other benefit entitlements.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in visible file binders/cabinets.

Retrieved by name.

Records are accessed by authorized personnel who are properly screened and cleared for need-to-know.

Retired to National Personnel Records Center upon separation of individual from employment.

Deputy Chief of Staff/Manpower and Personnel, Headquarters United States Air Force.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the servicing civilian personnel office. Identifying information is required to satisfy custodian of record. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the servicing civilian personnel office maintaining record. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, personnel documents requesting and appointing and paying individual, and from documents related to designation of benefits and beneficiaries.

None.

/F034 AF SVA B Non-appropriated Fund (NAF) Civilian Personnel Records-Manpower.

Headquarters, United States Air Force, Air Force Morale, Welfare, and Recreation Center, Randolph Air Force Base, TX 78150-7000, all major commands and Human Resources offices. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Pending, current and former Air Force non-appropriated fund civilian employees assigned to billeting and morale, welfare, and recreation Non-appropriated Fund Instrumentalities (NAFI).

Employment information including position authorization, personnel data to include name, grade, Social Security Number and date of birth, suspense information, position control information, projected and historical information.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by as implemented by Air Force Regulation 40-7, Non-appropriated Funds Personnel Management and Administration, and E.O. 9397 (SSN).

To provide system support to HQ AFMWRC and other serviced activities required to maintain a personnel management and records keeping system that pertains to evaluation, authorization and position control, position management, staffing, inventory, career management, benefits and the suspensing and processing of personnel actions; to provide information to all levels of management; to provide information for the transfer between NAFIs, and to provide information to employee unions as prescribed by negotiated contracts.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this system.

Records may also be disclosed to employee unions as prescribed by negotiated contracts.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Master personnel records for pending employees are transferred to the active file upon appointment of the employee; master personnel records for active employees are transferred to the separated employee history file where they are retained for two years subsequent to separation, then transferred to the National Personnel Records Center. The AF Form 2545, NAFI Notification of Personnel Action, is disposed of in accordance with AFR 40-7. Coding forms, on-line terminal message sheets, system quality control products, computer printouts, employee career brief, locator files and personnel and position control registers are destroyed after use. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

HQ AFMWRC/MWOSB, Randolph Air Force Base, TX 78150-7000.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the system manager or the servicing Civilian Personnel office.

Individuals seeking to access records about themselves contained in this system should address requests to the system manager or the servicing Civilian Personnel office.

Information obtained from previous employers; financial institutions; educational institutions; police and investigating officers; documents requesting, paying and appointing individual; documents related to designation of benefits and beneficiaries. Information obtained from subject of the record and official personnel folder.

None.

/F034 AF SVA C Child Development/Youth Programs Records.

Headquarters Air Force Military Personnel Center, Directorate of Morale and Welfare Operations, Randolph Air Force Base, Texas 78150-6001, Major Command Headquarters, and each Air Force installation with Child Development/Youth Activities programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Eligible children and youths enrolled in Air Force Child Development or Youth Activities programs, their parents/guardians, and Family Child Care (FCC) Providers.

Enrollment/registration records; record of injuries; medication permission records; permanent register; staff and child record; weekly activity plans; incident reports; annual and semiannual program reports; parents/guardians and program surveys; parents'/guardians authorization for testing/field trips; student progress reports; test results; forwarding of school records; daily reservation logs; daily attendance records, and volunteers applications.

The system will also contain FCC Providers' license application; license, and home approval records.

10 U.S.C. 8013, Secretary of the Air Force; implemented by Air Force Instruction 34-701, Child Development Programs; and Air Force Instruction 34-801, Youth Programs.

Used by child development and youth program personnel to enroll children/youths in the child development/youth programs; locate parents/guardians in case of emergency; monitor and properly report injuries and accidents; receive documentation and permission to dispense medications; record and monitor staff-to-child ratio; report program participation and activities; report financial data; assess program needs; enroll and license FCC Providers; record, reserve, and monitor daily attendance; and maintain information for waiting lists.

Records from this system may be disclosed to civilian physicians or hospitals in the course of obtaining emergency medical attention for children.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper and card stock records maintained in file folders. Data will also be maintained in computer files.

Retrieved by family name or FCC Providers' name.

Records are maintained in locked file cabinets, locked desk drawers or locked offices. Computers and disks will be stored in locked cabinets or locked rooms. Records are accessed by the program directors, assistant directors, family day care coordinators/out-reach workers and clerks/administrative personnel responsible for servicing the records in performance of their official duties who are properly screened and cleared for need-to-know.

Retained in office files for one year after child/youth leaves program or until parent/FCC provider requests transfer of records to another base, whichever comes first. In the event the records are not transferred, they will be destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138.

Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

The full name of the person/provider will be required to determine if the system contains a record about him or her. A military identification card or drivers license will be required as proof of identity.

Individuals seeking access to records about themselves contained in this system should address written requests to the Chief, Child Development Branch, Headquarters Air Force Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child Development/Youth Directors at Air Force installations with Child Development/Youth programs. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

A military identification card or drivers license will be required as proof of identity.

Information obtained from parents, volunteers, FCC applicants, and documentation by authorized child development and/or youth activities personnel.

None.

/F034 AF SVA E Check Cashing Privilege Files.

Commissaries, Services, Clothing Sales Stores and any other check cashing facilities at Air Force installations. Official mailing addresses are as an appendix to the Air Force's compilation of systems of records notices.

Persons whose checks, presented at these facilities, have been dishonored and or whose check cashing privileges have been suspended or revoked.

Letters, cards and listings on individuals who have cashed bad checks at base facilities.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Identify individuals whose check cashing privileges are suspended or revoked and to refuse check cashing services to such individuals.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained on paper records in card or listing media. Documents are filed in folders or card boxes and posted in or near the cashier's cage or cash register box at the check cashing facility.

By name and/or Social Security Number.

Records are accessed by custodian of the record system and stored in locked cabinets, containers, or rooms.

Retained until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

For commissaries and clothing sales stores; Director, Engineering and Services, Deputy Chief of Staff, Programs and Resources, Headquarters United States Air Force, Washington, DC 20330; and Chief, Services Division at the installation having jurisdiction over commissary or clothing sales store. For all other check cashing facilities; Chief of the activity having the check cashing facility.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the appropriate system manager.

Information received from check cashing sources.

None.

/F034 AF SVA F Automated Air Force Library Information System.

At all Air Force bases, stations, laboratories, and centers operating automated library systems. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notice.

All military personnel and dependents; civilian personnel (including contractors) and dependents who are authorized to use Air Force libraries.

Social security number, library card number, name, base and/or home address, privilege code, statistical code, base organizational affiliation code, telephone number(s), expiration date, registration date, issuing library, number of cards issued, service code (if appropriate), and graduate school code (if appropriate) for special borrowers; on-line patron registration which may include at some locations security clearance level/special accesses; need-to-know subject areas, and citizenship.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 34-270, Air Force Library and Information System, and E.O. 9397 (SSN).

This system is used to track accountability of materials charged via operation of the library's automated circulation control system; to follow up on delinquent borrowers by generation of overdue notices, to clear departing patrons and delete their names from the file, to issue library cards, and to ensure proper control of classified and limited distribution material.

The DoD 'Blanket Routine Uses' published at the beginning of the Air force's compilation of record system notices apply to this system.

Storage:

Maintained in computer and computer output products, and on paper application forms.

Individual's name, Social security Number, and library card number.

Records are destroyed when expended, when material is returned on consolidation of records, or on other proper settlement of responsibility. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director, Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.

Individuals seeking to access records about themselves contained in this system should address requests to the Air Force Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at location of assignment.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-322; 32 CFR part 806b; or may be obtained from the system manager.

Personal information obtained from the individual.

None.

/F035 AFAPO A Air Force Art Program.

Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Active and inactive artists whose work is included in the Air Force Art Collection and individuals donating art.

Artist name, mailing address, phone numbers (home, work, and cell), Social Security Number, Passport Number for overseas travel, foreign ID number, birth date, Art Society Affiliation, e-mail address, and biography. Individuals donating art (collectors): name, mailing address, e-mail address and phone number.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 84-104, Art Program; and E.O. 9397 (SSN).

Used by the Air Force Art Program Office to manage all aspects of the Air Force Art Collection, including inventories of artwork; to facilitate the artists' travel in support of the Art Program, to include generation of travel orders, trip coordination, and base access. The information is also used to maintain a current artists' or collector's record for participation in the program for mail-outs, and quarterly updates about the program.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, in computers, and on computer output and storage products.

Records relating to the artists are retrieved by name or social security number.

Destroy when superseded, obsolete or no longer needed, whichever is later.

Non-Commissioned Officer In Charge, Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Air Force Art Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Requests should include the full name and Social Security Number.

Individuals seeking access to information about them contained in this system should address written inquiries to or visit the Air Force Program Office, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Requests should include the full name and Social Security Number.

Information obtained from the individual, source documents such as reports and forms.

None.

/F035 AFNEWS A Hometown News Release Background Data File.

Headquarters Air Force News Agency, 203 Norton Street, Kelly Air Force Base, TX 78241-6105. Subsystems of the main system may be located at the Public Affairs Office at the Army/Air Force Base, Army/Air National Guard or Army/Air Force Reserve or similar installation to which an individual is assigned.

All Army/Air Force active duty military personnel, Army/Air Force Reserve Army/Air National Guard personnel recently selected for promotion, reassigned, awarded a medal or decoration, or who otherwise participated in a newsworthy event. Under certain categories, DoD civilians are also authorized to participate.

Biographical information including, but not necessarily limited to name, Social Security Number, current grade, marital status, local address, name and address of parents or guardians, educational background and military history, photographs. Information is usually, but not necessarily, contained in an Information for Hometown News Release Form, DD form 2266, or similar form.

10 U.S.C. 8013, Secretary of the Air Force, and 8034, and E.O. 9397 (SSN).

Preparation of news releases for distribution to newspapers and broadcast stations throughout the United States.

Information from this system of records may be disclosed to the media as part of a news release.

The 'Blanket Routine Uses' that appear at the beginning of the Air Force's compilation of systems of records apply to this system.

Storage:

Maintained in file folders and visible file binders/cabinets, as well as on computers and computer output products.

Retrieved by name and Social Security Number within date of release.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in locked cabinets and rooms. Those in computer storage devices are protected by computer system software.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Chief, Print Division, Army and Air Force Hometown News Service, Kelly Air Force Base, TX 78241-6105.

Individual seeking to determine whether this system of records contains information about themselves should address written requests to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105. Inquiries about a subsystem should be addressed to the Public Affairs Officer at the base or installation of the individual's assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to or visit the Print Division, Army and Air Force Hometown News Service, 203 Norton Street, Kelly Air Force Base, TX 78241-6105 or the installation Public Affairs Officer. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records.

The Air Force rules for accessing records and contesting contents and appealing initial determinations are published in Air Force Instruction 37-132, 32 CFR part 806b, or maybe obtained from the system manager.

Information obtained from the individual.

None.

/F035 SAFAA A Public Affairs References.

Office of the Secretary of the Air Force, Secretary Staff Group, 1670 Air Force Pentagon, Washington, DC 20330-1670.

Military and civilian officials of the Federal Government (including Presidential Appointees), prominent Americans in and out of government who are involved in defense matters, and reporters and syndicated columnists or commentators who write on defense matters.

For military and civilian officials of the Department of Defense and for Presidential Appointees: Copies of official biographies released by the Department of Defense or by the White House. A speech subsystem may contain copies or excerpts of speeches by military and civilian Federal Government officials speaking about defense matters. A clippings subsystem may contain news media clippings about activities or statements of prominent Americans.

10 U.S.C. 8013, Secretary of the Air Force.

To respond to requests from Air Force and Department of Defense officials for any of the following information: Biographical material about key government officials; public statements by government officials about defense matters; defense related statements or activities of prominentAmericans, as reported in news media; or publishing history of writers on defense matters.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and note books/binders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.

Disposition pending. No records will be destroyed until authorization is granted from the National Archives and Records Administration. All records will be retained until approval is granted.

Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Administrative Assistant to the Secretary of the Air Force, 1720 Air Force Pentagon, Washington, DC 20330-1720.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 37132; 32 CFR part 806b; or may be obtained from the system manager.

Information obtained from the public media and from source documents such as reports.

None.

/F035 SAFPA A Special Events Planning - Protocol.

Office of the Secretary of the Air Force, Public Affairs (SAF/PAC); Air Force installations and USAF Recruiting Service offices, and headquarters of unified and specified commands for which Air Force is Executive Agent. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Non-Air Force civilians, generally, but not limited to civilian leaders of the local community. Segments of the system may be specialized; e.g., active and retired military persons identified by special interests, teachers or other persons in governmental agencies qualified or considered to lecture in Air Force training courses, winners of AF-sponsored Science Fairs.

Biographical data usually including, but not limited to: name; business and home address and telephone numbers; name of spouse and family; description of positions in business and community affiliations with Air Force-oriented civic organizations and photographs. For Science Fair winners: Name/date of fairs; name of school; year in school; name of project; judging category, previous selection as Air Force winner with year and name of fair. May include summaries of circumstances of visits to the installation.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by.

Used by Public Affairs Officers, Executive Officers, Protocol Officers, or Commanders as reference for planning official functions, reporting to higher headquarters, selecting lecturers for training courses, and submitting nominations for Air Force or Department of Defense conferences or other functions.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders and in notebooks/binders.

Retrieved by name.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Office of the Secretary of the Air Force, Office of Public Affairs (SAF/PAC), Washington, DC 20330-1000, or the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to or visit the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to access records about themselves contained in this system should address requests to the appropriate system manager or to the Executive Officer in the office of Public Affairs at the Air Force installation concerned. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from the public media, a state or local government, source documents such as reports, Federal agencies staff recommendations, and Science Fair questionnaires.

None.

/F035 SAFPA C Official Biographies.

Biographies of active duty general officers and high-level civilian personnel of the Department of the Air Force Service Information and News Center, Kelly Air Force Base, TX 78241 (AFSINC/IIB). Record system segments or duplicates pertaining to active duty general officers may be found at the Office of Public Affairs, Office of the Secretary of the Air Force, Washington, DC 20330; Headquarters of major commands and at all levels down to and including Air Force installations. Also at Air Force libraries, offices of air attaches to United States Embassies, Air Force sections of Military Assistance Advisory Groups and missions; unified activities and unified commands. Additional locations include the Air Force Chief Historian (AF/CHO), Washington, DC 20330; Assistant for General Officer Matters (AF/MPG), Washington, DC 20330; and the Aerospace Historical Foundation, University of KS. Biographies of retired Air Force general officers are located at the Media Relations Division, Secretary of the Air Force Office of Public Affairs (SAF/PAM), Room 5C879, The Pentagon, Washington, DC 20330, and at the Retired Activities Section, Assistant DCS/Personnel, Air Force Manpower and Personnel Center (AFMPC/AFPMSDMI), Randolph Air Force Base, TX 78150. Biographies of key civilian employees of the Office of the Secretary of the Air Force and of Headquarters, United States Air Force, relocated at the Director of Civilian Personnel, Washington, DC 20330. Biographies of key civilian employees at subordinate organizational levels may be found at the office of the Director of Civilian Personnel. Biographies of Air Reserve general officers are at Headquarters, USAF/REL, Washington, DC 20330. Record segments or duplicates may be found at the Office of Public Affairs, Headquarters, of the United States Air Force, major commands an major subordinate commands. Air Force Manpower and Personnel Center (AFMPC/DPMYR), Randolph Air Force Base, TX 78150; Headquarters, Air Force Reserve (Commander and Public Information Office), Robins Air Force Base, GA 31098; Air Reserve Personnel Center (Commander and Public Affairs Office), Denver, CO 80280; Headquarters, Military Airlift Command (CSB), Scott Air Force Base, IL 62225; Secretary of the Air Force, Manpower and Reserve Affairs (MRR), Washington, DC 20330; the Reserve Forces Policy Board, Washington, DC 20330; and the offices of all Air Reserve general officers. Biographies of Air National Guard general officers are located at the National Guard Bureau, Washington, DC 20310. Records system segments of duplicates may be found at Department of the Army major divisions and installations. Headquarters of the major commands and separate operating agencies. Army readiness regions; the offices of Army Guard and Air National Guard Liaison Officers; the Aerospace Audio-Visual Service, Norton Air Force Base, CA 92404; the Office of the Secretary of Defense; the Office of the Secretary of the Navy; the Library of Congress; the Air Force Association; the Army Association; the Reserve Officers Association; Air Force libraries; the Air War College, the offices of all National Guard and Air National Guard general officers, and the offices of state Adjutants General. Specific addresses may be obtained form the National Guard Bureau. Biographies prepared under the official biographies program for key military and civilian personnel of other Air Force organizations may be found at the Office of Public Affairs. Headquarters of major commands and at all levels down to and including Air Force installations. Headquarters United States Space Command (HQ USSPACECOM)

The Secretary of the Air Force, Under Secretary and assistant secretaries of the Air Force, Air Force general officers on active duty or retired, Air Reserve and Air National Guard general officers, Air Force personnel assigned as pilots to the Manned Space Program, and key military and civilian personnel at all Air Force organizations. Key personnel in Office of the Secretary of Defense (OASD), military departments, and HQ USSPACECOM.

Includes, but not limited to, summary of military service (including dates and locations of assignments and dates of promotions), military honors and awards, educational background, date and place of birth, marital status, name of spouse and family, and any additional personal information provided by the general.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties delegation by.

Biographies are prepared to support the Air Force policy to keep its members and the public informed about the Air Force and its leaders. Biographies may be used as resource documents in preparing news releases or other public information material and are included in the official personnel records of all general officers.

In their final form the biographies are considered published, public domain material may be released to any requester on an as needed or as requested basis.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

No specific safeguards required.

Retained in office files until superseded obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center (AFSINC/CC), Kelly Air Force Base, TX 78241, for all biographies of active duty general officers and key civilians assigned to the Office of the Secretary of the Air Force or to Headquarters Air Force. Biographies for Air Reserve general officers at Headquarters USAF/REL; Air National Guard general officers at the National Guard Bureau, and retired officers from the Media Relations Division (SAF/PAM). All other biographies: Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Commander, Air Force Service Information and News Center, the National Guard Bureau, Headquarters, USAF/REL, Media Relations Division (SAF/PAM) or the Office of Public Affairs at the appropriate level. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from the public media and information obtained from source documents such as reports. Subject to final review before publication.

None.

/F035 SAFPA A Biographies of Officers and Key Civilians Assigned to Secretary of the Air Force/Public Affairs.

Secretary of the Air Force, Office of Public Affairs (SAF/PA), Room 4D926, Washington, DC 20330.

Officers and key civilians (grade GS-10 or higher) currently assigned to positions in the Secretary of the Air Force Office of Public Affairs and its component divisions.

Biographical information including summary of military service, educational background, marital status and special interests.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a ready reference of assigned personnel for the Director of Public Affairs, Office of the Secretary of the Air Force; used in preliminary personnel evaluations for reassignment within the Secretary of the Air Force Office of Public Affairs and throughout the Public Affairs field.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Executive, Secretary of the Air Force Office of Public Affairs (SAF/PA), Washington, DC 20330. Personal visit may be made to the system location in Room 4D926, The Pentagon, Washington, DC.

Information obtained from previous employers, financial institutions, trade associations, automated system interfaces and from the public media.

None.

/F035 SAFPA B Mobilization Augmentee Training Folders.

Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330; Washington National Records Center, Washington, DC 20409.

Members of the Air Force Reserve assigned to Mobilization Augmentation (MA) positions within the Secretary of the Air Force Office of Public Affairs.

Applications for mobilization augmentee status, training, or assignment; orders to training or active duty; training completion certificates; pertinent correspondence.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Serves as a training record for, 'Participation and Assignment Within the Reserve Components;' used by supervisory personnel to determine eligibility for promotion or reassignment.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Retained in office files for two years after the individual completes or discontinues a training course, then retired to Washington National Records Center, Washington DC 20409, and, after 28 additional years, they are then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA), Washington, DC 20330.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Assistant for Reserve Affairs, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Room 5C941, The Pentagon, Washington, DC 20330. Individuals inquiring by mail should furnish their name and service number. Individuals making personal visits to the Office for Plans and Resources should have in their possession a valid identification card (DD Form 2AF(RES)).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Reserve Forces Liaison Officer, Office for Resources and Projects, Secretary of the Air Force Office of Public Affairs (SAF/PAX) Washington, DC 20330.

Information obtained from source documents such as reports.

None.

/F035 SAFPA C Graduates of Air Force Short Course in Communication (Oklahoma University).

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Individuals who are scheduled to attend, are attending, or have attended the Air Force Short Course in Communication at the University of Oklahoma.

Name, current active duty grade, and Social Security Number; class dates, copies of orders; copy of application to the University of Oklahoma; copies of transcripts from prior education; copies of final grades in the Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Provides the Academic Detachment Liaison Non-Commissioned Officer in Charge and the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX) with historical background on the conduct of the course; serves as a ready reference for students to verify or resolve questions concerning their attendance at the Short Course.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders.

Retrieved by name.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in safes.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer (SAF/PAOL), 780 Van Vleet Oval, Room 334, University of Oklahoma, Norman, OK 73069.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330.

Information obtained from educational institutions, especially the Office of Admissions and Records, University of Oklahoma; Information obtained from source documents such as reports.

None.

/F035 SAFPA D Information Officer Short Course Eligibility File.

Academic Detachment, Secretary of the Air Force Office of Public Affairs (SAF/PAOL), 780 Van Vleet Oval, Room 334, Norman, OK 73069.

Active duty Air Force Public Affairs Officers in the grades of 2nd Lieutenant through Colonel.

Brief service history (including current grade and duty location), educational background, and information on previous attendance at the Air Force Short Course in Communication.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by.

Used by the Public Affairs Career Management Staff Officer, Air Force Manpower and Personnel Center (AFMPC/DPMROS4D), Randolph Air Force Base, TX 78150, and by the Chief, Office for Plans and Resources, Secretary of the Air Force Office of Public Affairs (SAF/PAX), Washington, DC 20330, to determine eligibility of Public Affairs Officers to attend future classes in the Air Force Short Course in Communication.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in card files.

Retrieved by name.

Retained in office files until reassignment or separation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Public Affairs, Office of the Secretary of the Air Force (SAF/PA).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Academic Detachment Liaison Non-Commissioned Officer or from the Chief, Office for Plans and Resources Projects, Secretary of the Air Force Office of Public Affairs, addresses as given.

Data extracted from surveys of all Public Affairs Officers provided by major commands and separate operating agencies on all assigned Public Affairs Officers. Updated annually.

None.

/F036 AETC A Lead Management System Records.

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 01, Randolph Air Force Base, TX 78150-4527, and a contracted advertising agency provide recruitment advertising for the Air Force--location depends on the contractor.

Air Force Opportunity Center (AFOC). Contact the system manager for specific locations.

Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Prospective Air Force enlisted and officer personnel entering Active and Guard duty.

Name, Social Security Number (SSN), date of birth, mailing address, gender, telephone number, service number, recruiting program in which interested and source of referral, including name and Air Force base assigned.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).

The system will notify field recruiters of prospective Active and Guard applicants who have requested information and provide a central environment for storing recruiter contact records. Analysis of the data provides insight into which leads converted or cancelled, why they cancelled or converted, and what recruitment efforts generated high conversion rates. Summaries are used to evaluate the effectiveness of the advertising and referral programs.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

By name, Social Security Number (SSN), home address or date of birth.

Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Retained for two years after end of fiscal year in which all actions are completed, and then records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Strategic Communications Division, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Chief, Advertising Branch, Headquarters, U.S. Air Force Recruiting Service, 550 D Street West, Suite 01, Randolph Air Force Base, TX 78150-4527.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number, and signature certified/verified by a notary public.

Individual respondent and automated system interfaces.

None.

/F036 AETC B Air Force Junior ROTC (AFJROTC) Applicant/Instructor System.

Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110

Air Force Junior Reserve Officer Training Corps (AFJROTC) instructor applicants and instructors.

Application for AFJROTC instructor duty, processing checklist, applicant evaluation forms, interview record, last 10 Airman Performance Reports or Officer Effectiveness Reports or summary of last 10 reports which includes period of supervision and overall evaluation, letter requesting Defense Central Index of Investigation (DCII) name check, photograph, Report of Separation from Active Duty, Retirement Order (if applicable), Commander's recommendation (for noncommissioned officers on active duty only), miscellaneous correspondence such as resume and letter of recommendation, copy of AF retirement physical and Physical Evaluation Board Findings if applicant is retired with 30 percent or more disability awarded by VA, letter requesting medical evaluation of AFJROTC instructor applicants for personnel retired with 30 percent or more disability, letter verifying dependents, instructor preference card, instructor intent letter, contract data cards, termination letters, certification certificates, AFROTC Form 0-217, Change in AFJROTC Instructor Status, AFROTC Form 0-214, AFJROTC Instructor Contract Card, AFROTC Form 98 or 0-218, Air Force Junior ROTC Instructor Evaluation Report, letters pertaining to appeals of ratings and/or comments on AFROTC Form 98 or 0-218 and instructor termination questionnaire.

10 U.S.C. 102, Junior Reserve Officers' Training Corps; Air Force Instruction 36-2010, Air Force Junior Reserve Officers' Training Corps; and E.O. 9397 (SSN).

Used to evaluate applicant qualifications for employment as AFJROTC instructors. Also used to determine if instructor is meeting Air Force standards.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, and on computer magnetic tape and computer printouts.

Retrieved by name and Social Security Number.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Those in computer storage devices are protected by computer system software.

Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, Air Force Junior Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110.

Individuals who write must furnish name, grade, Social Security Number, unit of assignment and address.

Visitors must show armed forces identification card and some additional source of positive identification.

Information obtained from previous employers, financial institutions, educational institutions, police and investigating officers, the bureau of motor vehicles, a state or local government, witnesses and from source documents (such as reports) prepared on behalf of the Air Force by boards, committees, panels, auditors, and so forth.

None.

/F036 AETC C Air Force Reserve Officer Training Corps Qualifying Test Scoring System.

Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each AFROTC detachment located at the respective detachments. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Human Resources Laboratory, Brooks Air Force Base, TX 78235-5601 is official repository for permanent record of all Air Force Officer Qualifying Test scores.

Air Force applicants testing at Air Force detachments.

Name, detachment, date of test, test scores, Social Security Number, air science year, number of test administrations, institution category, race, sex, marital status, education level, and program applying for.

10 U.S.C. Chapter 103, Senior Reserve Officers' Training Corps; Military Selective Service Act of 1967, Section 6, (50 U.S.C. 456); 10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps (AFROTC), and E.O. 9397 (SSN).

Scores are used to evaluate applicants against criteria for entrance into AFROTC, and as a measure of quality. Scores are entered in cadet records.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, in computers and on computer output products.

Retrieved by name and Social Security Number, location of test administration and date of testing.

HQ AFROTC/RRAF will maintain records of scores attained on tests administered at AFROTC detachments for a period of four years or when no longer needed for research. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Cadet Appointments and Special Actions Branch, Air Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, or to agency officials at detachment of assignment.

Requests should include full name, Social Security Number, location of test administration, and date of testing.

Individual's test results.

None.

/F036 AETC D Basic Trainee Interview Records.

United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

United States Air Force Basic Trainees who register complaints concerning their enlistment in the United States Air Force.

Name, address, Social Security Number (SSN), date of birth, service number; records resulting from personal interviews with basic trainees who file complaints about their enlistment, including, but not limited to, investigations on each complaint, conclusions and recommendations.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002 and E.O. 9397 (SSN).

Provides a record of interviews with basic trainees who register complaints about the enlistment procedure. The data is used by the Recruiting Service Liaison Office to investigate the complaints and keep the Commander, United States Air Force Recruiting Service advised of the nature of complaints being received. It is also used as the basis for making procedural changes in the United States Air Force Recruiting Service when a trend develops in a specific area.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name or Social Security Number.

Records are maintained in a controlled facility. Records are stored in locked rooms and cabinets. Access through the computer system is safeguarded so that only authorized personnel can retrieve. Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Records are cut off at the end of each calendar year in which case files are closed, held for one additional year, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Superintendent, United States Air Force Recruiting Service Liaison Office, 1550 Wurtsmith Dr, Building 5725, Room 114, Lackland Air Force Base, TX 78236-5724.

The individual should provide complete name, address, Social Security Number (SSN), date of birth, service number and signature be certified/verified by a notary public.

Records contain specific complaints/allegations made by the individual and responses to the complaints/allegations by appropriate Air Force Recruiting Service personnel.

None.

/F036 AETC E Recruiting Activities Management Support System (RAMSS) (June 11, 1997, 62 FR 31793).

Deletion: The records collected for this system are now covered by F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659).

/F036 AETC F Recruiting Research and Analysis System.

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527.

Air Force Recruiting activities. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force enlisted personnel entering active duty. Individuals tested and processed for Air Force enlistment. Potential Air Force enlistees qualified through the Armed Services Vocational Aptitude Battery (ASVAB) high school testing program. Applicants for the Officer Training School. Air Force active duty officer and enlisted personnel.

Supervisor's rating, achievement, aptitude, reading, vocational interest, adjustment and temperament inventory scores, Air Force tech training class score, statistics and trend analysis.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2002; and E.O. 9397 (SSN).

Research statistical reference file used by Headquarters United States Air Force Recruiting Service. Specific uses are to: (1) Evaluate the quality of Air Force military personnel procured by Air Force Recruiting Service; (2) develop a more objective screening process for entry into recruiting duty; and (3) develop opinion-based recommendations for recruiting effort improvements.

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:

The "Blanket Routine Uses" published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored in file folders, in computers and on computer output products.

Retrieved by Social Security Number, study control number or name.

Records are maintained in a controlled facility. Records are stored in locked rooms, cabinets, and computers. Access to computerized data is restricted by passwords, which are changed periodically or the use of a Common Access Card (CAC). Access is limited to person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared.

Records are retained until no longer needed. ASVAB records are destroyed after two months. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Director of Recruiting Operations, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Information obtained from individuals, supervisors, from Air Force Technical Training Centers and from the Recruiting Activities Management Support System (RAMSS).

None.

/F036 AETC G Status of Ineffective Recruiter.

Headquarters, Air Force Recruiting Service, 550 D Street, Suite 1, Randolph Air Force Base, TX 78150-4527. Air Force Recruiting activities official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Active duty enlisted and officer recruiter personnel relieved from duty.

Social Security Number (SSN), name, and individual military record.

10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 503, Enlistments; Air Education and Training Command Instruction 36-2001; and E.O. 9397 (SSN).

Headquarters, Air Force Recruiting Service use data to monitor personnel relieved from duty.

The 'DoD Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in paper file folders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties. Stored in locked cabinet, locked office and locked building.

Retained in office files for one year after annual cutoff, then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting, or overwriting.

Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Plans and Resources Division, Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Information is obtained from source documents, such as reports.

None.

/F036 AETC H Processing and Classification of Enlistees (PACE).

Headquarters Air Education and Training Command, 550 D Street East, Randolph Air Force Base, TX 78150-4433, input/output remote at 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605, and Headquarters United States Air Force Recruiting Service, 550 D Street West, Randolph Air Force Base, TX 78150-4527.

Air Force active duty enlisted personnel. Attached records for Air National Guard and Air Force reserve personnel attending basic military training and the Officer Training Group. Active duty enlisted personnel attending Officer Training Group in TDY status.

Airmen trainee records containing name, Social Security Number, and other personal data for assignment from basic military training, security investigation, job preferences, dependent data, education, test scores, grade and promotions, biographical history, physical data, drug abuse history, enlistment personnel and guaranteed training enlistee program data, separation information, classification data, service dates, and basic training flight, squadron, entry and graduation dates.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; and Air Force Instruction 36-2108, Airman Classification. E.O. 9397 (SSN).

To create an initial record for the Base Level Military Personnel Data System (BLMPS); to provide Air Force Military Personnel Center (AFMPC) with initial accession information on non-prior service enlistees; provide for improved classification and assignment procedures using computer processes; provide necessary information to Joint Unit Military Pay System (JUMPS) and Lackland Entering Pay System (LEAPS) for establishment of military pay records; interface the data ring process to the maximum extent with other functional areas; and to standardize and simplify personnel processing for the 3700 Mission Support Squadron, Lackland Air Force Base, TX, so that they may more effectively control record preparation, processing, and classification actions necessary to transition civilian enlistees to military status.

Aptitude tests are administered; biographical history and job and assignment preferences are collected; and personal data is collected from enlistment records to establish a mechanized record necessary to support classification and assignment of trainees. Accession and update data is furnished through automatic interface to the advanced Personnel Data System (PDS) at AFMPC and Air Training Command, Randolph Air Force Base, TX; to JUMPS at Defense Accounting and Finance Center, Denver, CO, and to LEAPS at accounting and finance, Lackland Air Force Base, TX.

History records are furnished monthly to the Human Resources Laboratory, Personnel Research Division (HRLPRD) Brooks Air Force Base, TX, for statistical analysis and to HQ USAF Recruiting Service/RSO, Randolph Air Force Base, TX, for use in the enlistee quality control monitoring system. Data is used to prepare forms, processing schedules, reassignment and promotion orders, classification actions, transaction and error rosters, autodin lists, and management products necessary to administer trainees while at Lackland Air Force Base, TX. Standard BLMPS products such as JUMPS transaction registers, strength balance reports, and suspense lists are prepared. Changes in basic data, promotions, reassignments, separations, and duty status changes are reported to PDS, JUMPS, and LEAPS as the action occurs. History records used at HRLPRD and the enlistee quality control monitoring system are augmented by additional data from PDS and technical training centers and are used to evaluate the quality of airmen enlisted in the USAF and the effects of changes in procurement and classification policies.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in computers and on computer output products.

Retrieved by name or Social Security Number.

Records for basic trainees are retained in active file until departure from basic military training is confirmed then transferred to history file on magnetic tape for one year. Records for Officer trainees are maintained in the active file until end of fiscal year in which they enter training and then transferred to history file on magnetic tape for one year. History file is destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 394 Personnel Processing Squadron, 2320 Carswell Ave, Suite 1, Lackland Air Force Base, TX 78236-5605.

Information obtained from automated system interfaces, from source documents such as reports, and from forms prepared during enlistment processing and completed during interviews and testing at 3731 Personnel Processing Squadron.

None.

/F036 AETC I Cadet Records.

Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each Reserve Officer Training Corps detachment located at respective detachments.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Air Force Reserve Officer Training Corps (AFROTC) cadets applying for, or enrolled or previously enrolled within the past three years, in the professional officers course or the general military course, if the latter participation was in a scholarship status.

Applications for enrollment in the Air Force Reserve Officers' Training Corps (AFROTC) courses, applications for the AFROTC scholarship program substantiation records of qualification for the courses or programs, acceptances of applications, awards of scholarships, records attesting to medical, academic, moral and civic qualifications, records recording progress in flying instruction, Euro-NATO Joint Jet Pilot Training (ENJJPT) application data, academic curriculum and leadership training, counseling summaries, records of disenrollment from other officer candidate training; records of separation or discharge from officer candidate training; records of separation or discharge of prior service members; financial record data, certification of degree requirements; Regular appointment nomination data, records tendering and accepting commissions, records verifying national agency checks or background investigation, records required or proffered during investigations for disenrollment, legal opinions, letters of recommendations, corroboration by civil authorities, awards, citations; and allied papers.

Field training administration records consist of student performance reports.

10 U.S.C. Chapter 33, Original Appointments of Regular Officers in Grades Above Warrant Officers; 10 U.S.C. Chapter 103, Senior Reserve Officers' Training Corps; E.O. 9397 (SSN); Air Force Instruction 36-2011, Air Force Reserve Officers Training Corps (AFROTC); and Air Force Officer Accession and Training School Instruction 36-2011, Administration of Senior Air Force Cadets.

Used for recruiting and qualifying a candidate for acceptance as an AFROTC cadet, continuing the cadet in the program and awarding an Air Force commission.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, note books/binders, in computers and on computer output products.

Retrieved by name, Social Security Number and detachment number.

Records at unit of assignment are destroyed one year after acceptance of commission or one year after disenrollment. Records at HQ AFROTC for disenrolled cadets are destroyed after three years. Computer records are destroyed when no longer needed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Director of Senior Program, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110, and Commander of appropriate AFROTC detachment.

Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether this system of records contains information on them should address inquiries to the AFROTC Detachment Commander at location of assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Request for information involving an investigation for disenrollment should be addressed to Commander, Air Force Reserve Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6110. Requests should include full name and SSN.

Individuals seeking to access records about themselves contained in this system should address requests to the AFROTC Detachment Commander at locations of assignment. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Sources of records in the system are educational institutions, secondary and higher learning; government agencies; civilian authorities; financial institutions; previous employers; individual recommendations, interviewing officers; and civilian medical authorities.

Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that disclosure would reveal the identity of a confidential source.

/F036 AETC J Four-Year Reserve Officer Training Corps (AFROTC) Scholarship Program Files (June 11, 1997, 62 FR 31793).

Deletion: The records contained in this system of records are now maintained under F036 AETC X, College Scholarship Program (CSP) (August 22, 2008, 73 FR 49659. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force's inventory.

/F036 AETC K Officer Training School Flight Training Information System.

Officer Training School, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Officer trainees while attending Officer Training School (OTS).

Officer trainee record showing name, performance data such as written and physical fitness test scores, measurement evaluations, merits and demerits earned, involvement in remedial programs, counseling documentation, student disposition indicators showing first time in training or recycled back into the program.

10 U.S.C. Chapter 907, Schools and camps as implemented by Air Force Instruction 36-2013, Airman Commissioning Programs and Officer Training School.

To monitor the progress of an individual toward completion of the program. Records may be grouped by class, squadron, flight, or performance factor in the accomplishment of evaluations of the program or the individual in relation to peers. Studies, analyses, and evaluations that use these records are intended to rank order graduates for each class and determine award winners, e.g., Distinguished Graduate, Top Academic Winner, etc.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Records are stored on magnetic tape, disk units, in computers and on computer output products.

Retrieved by individual's name, class, squadron, or flight.

Records are retained for two years after class graduation then destroyed. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Individuals seeking to access records about themselves contained in this system should address written requests to or visit the Manager, Flight Training Officer Information System, 501 LeMay Plaza North, Maxwell Air Force Base, AL 36112-6417.

Information obtained from the individual, flight commanders, OTS instructors, personnel specialists and members of the registrar's office.

None.

/F036 AETC L Community College of the Air Force Student Transcript, Administration, and Records System.

The system is centrally administered by the Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Computer processing for the system is performed by the Technology Support Division.

The system may have a record for any person who since January 1, 1968 has completed a formal course of instruction conducted by one of the Air Force schools identified in the current Community College of the Air Force General Catalog. Such courses do not include pre-commissioning courses and courses conducted exclusively for officers or their civilian counterparts. The system includes records reflecting Air Force courses completed before 1968 and other educational accomplishments for persons who as enlisted members of the Air Force registered in programs of study leading to credentials awarded by the college. Both here and where appropriate below, the general term Air Force includes the regular Air Force, the Air Force Reserve, and the Air National Guard.

Individual academic records and, where necessary to serve airmen registered in study programs leading to credentials awarded by the college, a variety of source or substantiating records such as copies of registration applications and document control records derived from such applications, civilian college transcripts, college level examination program score reports; copies of educational records originated by other Air Force and non-Air Force agencies external to the college (such as the Federal Aviation Agency, the United States Armed Forces Institute, and the Defense Activity for Non-traditional Education Support), copies of a variety of Air Force personnel records (such as documents derived from master records maintained by the Air Force Manpower and Personnel Center and microfiche records of locator data); and records of credentials awarded to graduates. The college also maintains copies and related records of communications from, to, or regarding persons interested in the college, its educational programs, its student record system, and related matters. Copies of and statistical records derived from individual responses to surveys, questionnaires, and similar instruments authorized by HQ USAF may also be maintained as needed for managerial evaluation and planning by officers of the college.

10 U.S.C. 9315, Community College of the Air Force: associate degree; Air Force Instruction 36-2304, Community College of the Air Force, and E.O. 9397 (SSN).

Records originated in the system document, in terms of credit awarded or accepted in transfer by the college, individual educational accomplishments which satisfy curricular requirements of study programs leading to an Associate in Applied Science degree offered by the college. Transcripts of records in the college are, at the written request of persons concerned, furnished to any recipient(s) designated in such requests. Such recipients typically include Air Force Education Services Centers, other offices where Air Force personnel are stationed, educational institutions, and potential or current employers. CCAF transcripts and copies of other records originated in the college are also used to support educational and occupational counseling, planning, and development; admission to other colleges; and related individual affairs. Disclosures of information recorded in the system may be made to employees of civilian contractors engaged by the Air Force to provide services which directly or indirectly support the record system.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Permanent student computer records are maintained on and as necessary reproduced from magnetic media. Paper records are maintained in file folders, card files, and special binders/cabinets designed for computer listings.

Computer records are retrievable by a combination of Social Security Number and certain letters of last name. Paper records are retrievable by either Social Security Number or name.

Records maintained in the college are normally disclosed only upon written request from the subject of the records or upon written request from an Air Force officer or employee responsible to provide educational or related services to Air Force personnel. Disclosures to non-Air Force agencies not requested by the subject of the records require approval of an officer of the college. Except for disclosures within the college as may be necessary to its operations, requests by telephone and other unwritten means will not be honored unless in the judgment of a responsible member of the college staff the requester is a member or employee of the Air Force acting on behalf of, or is, the person whose record is requested. Special care is exercised to ensure complete identification of the requester, the person whose record is to be disclosed, and intended use. Other systematic safeguards to ensure integrity of records include secure storage of successive generations of computer master files, existence and long-term retention in other Air Force facilities of records needed to rebuild the entire system in the event of catastrophe, and traditional measures to ensure the security of Air Force facilities. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force security police during non-duty hours. Those in computer storage devices are protected by computer system software.

Retained in office files until superseded, obsolete, no longer needed for reference. Academic records maintained in the Student Transcript, Administration, and Records System are retained as permanent records in accordance with the American Association of Collegiate Registrars and Admissions Officers' publication Retention of Records dated 1987. Active master file records on the computer are by their nature evolutionary and will be maintained permanently. Paper records maintained to serve students registered in study programs are retained so long as a registrant remains active in his or her program. Such records are destroyed 1 year after a registrant completes his or her study program. Other records are typically retained only so long as they may serve a useful purpose, which is typically between 30 and 90 days. Computer records are destroyed by erasing, deleting or overwriting.

Director of Admissions/Registrar, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613.

Persons who have not registered in the college should address inquiries regarding records maintained by the college to Chief, Student Records Branch, Community College of the Air Force, 130 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6613. Persons who have registered in the college may address inquiries as above or to Chief, Academic Programs Division, also at Maxwell Air Force Base. Such inquiries will need to include the full name (and former names if appropriate), Social Security Number, and birth date of the inquirer, and should include a full return address (including ZIP Code). Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

Individuals seeking to access records about themselves contained in this system should address requests to the System Manager, or to addresses listed above.

Visits to the college are welcomed, and visitors seeking information about personal records should first visit the Office of the Registrar.

Information obtained from educational institutions, automated system interfaces and from source documents submitted to the college by or at the request of individuals concerned, or by other Air Force agencies acting on behalf of individuals concerned.

None.

/F036 AETC M Air University Academic Records.

Air University, Maxwell Air Force Base, AL 36112-6337.

Air Force Institute of Technology, Admissions and Registrars Office (AFIT/ENER) Wright-Patterson Air Force Base, OH 45433-7765.

Graduates and students currently or previously enrolled in Air Force Institute of Technology (AFIT), Air University (AU) schools to include Air Force Institute of Advanced Distributed Learning (formerly, ECI).

Individual name; SSN; transcripts; test scores; completion/non-completion status; course grades; type of degree earned; rating of distinguished, outstanding or excellent graduate as appropriate; and other documents associated with academic records.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).

To support the core functions for the administration of academic records required for graduate education, professional military education, and continuing education. The system will provide academic records that meet the requirements of academic accreditation of Air University's various educational programs.

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper in file folders and on electronic storage media.

Retrieved by name and Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. All records in the system are attended by responsible Air Force personnel during duty hours and stored in locked facilities under constant or periodic surveillance by Air Force Security Forces during non-duty hours. Those in computer storage devices are protected by computer system software.

Permanent records.

Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765.

Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell Air Force Base, AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit the Office of the Registrar. Identification is required.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Registrar, Air Force Institute of Technology, Wright-Patterson Air Force Base, OH 45433-7765; Air University Registrar, Maxwell AFB AL 36112-6337.

Requests should contain full name, Social Security Number (SSN) and class designation.

Individuals may visit Office of the Registrar. Identification is required.

Information obtained from educational institutions, source documents such as reports, testing agencies, student, and on-the-job training officials.

None.

/F036 AETC N Student Record Folder.

Air University, Maxwell Air Force Base, AL 36112-6335 and at each Air University Professional Military School/Course at Maxwell Air Force Base, and Gunter Air Force Annex, AL 36118-5643.

Military and civilian students.

Individual student folder containing test results, speech and writing critiques, interview/counseling record, faculty rating, and other documents pertaining to student administration.

10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E.O. 9397 (SSN).

Used by faculty and staff of applicable school/course to evaluate and record performance/progress of student, and to determine suitability for future faculty position.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders and on computers and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Curriculums. Submanagers: Director of Administration (DA) at each school/course; AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Affairs at the applicable school. Provide name, Social Security Number.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Affairs at each applicable school (AWC, ACSC, SOS). Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individual student, instructor and source documents such as reports.

None.

/F036 AETC O Student Data Management System (SDMS).

Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

International Military Students (IMS) and active duty military personnel assigned to the program.

Name and Social Security Number; demographic data such as date of birth, sex, marital status, ethnic group; educational data; performance data such as test scores; measurement data; individual training progress and proficiency; class schedule; locator, and academic status.

10 U.S.C. 8013, Secretary of the Air Force; powers and duties; delegation by; as implemented by Air Force Instruction 16-103/OPNAVINST 1550.11/MCO 1550.24, Management of the Defense English Language Program; DoD Directive 5160.41E, Defense Language Program (DLP) and E.O. 9397 (SSN).

To track cause and type of attrition and to compare the results against demographic and performance data; monitor the progress of each individual toward completion of the program.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

Retrieved by name or student control number.

Output products are retained until no longer needed; computerized records will be retained indefinitely after individual completes or discontinues training. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Individuals seeking to determine whether this system of records contains information on themselves should address inquiries to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Inquiries should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Chief, Information Technology, Defense Language Institute English Language Center, 2235 Andrews Avenue, Lackland Air Force Base, Texas 78236-5231.

Requests should include full name and social security number to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Information obtained from the individual, source documents, and commanders.

None.

/F036 AETC P Student Questionnaire.

Air University, Maxwell Air Force Base, AL 36112. Subsystems are located at the Air War College, Air Command and Staff College, Squadron Officers School, Maxwell Air Force Base, AL 36112.

All students attending Air War College (AWC), Air Command and Staff College (ACSC), and Squadron Officers School (SOS).

Questionnaire including military data such as name, Social Security Number, grade, age, flying data, education data, personal data and locator data.

10 U.S.C. 8013, Secretary of the Air Force; AF Instruction 36-2301, Professional Military Education; and E. O. 9397 (SSN).

Primary use is to gather statistical data for analysis by management analysis personnel, subsequent publication of data in AU quarterly program summary. Used by applicable PME school for locator and other administrative purposes.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, computers, and computer output products.

Retrieved by name and Social Security Number.

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Records are stored in locked cabinets or rooms. Records in computer storage devices are protected by computer system software.

Retained in office files until graduation or elimination from training, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Dean of Students, AWC, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; Director of Technology, ACSC, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and Student Services, SOS, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit AWC Dean of Students, 325 Chennault Circle, Maxwell AFB, AL 36112-6427; ACSC Dean of Education and Curriculum, 225 Chennault Circle, Maxwell AFB, AL 36112-6426; and SOS Student Services, 125 Chennault Circle, Maxwell AFB, AL 36112-6430.

Individual student.

None.

/F036 AETC Q Institutional Research Analysis System.

Headquarters Air University, Curriculum and Research Directorate (HQ AU/XPZ), Maxwell Air Force Base, AL 36112-5001

All students attending any of the following Air University (AU) schools in residence, Air War College; Air Command and Staff College; Squadron Officer School; the USAF Senior Noncommissioned Officer Academy; Ira C. Eaker Center for Professional Development; Center for Aerospace Doctrine, Research and Education, and all faculty and staff of these schools.

Education and assignment history, information on school curriculum, facilities, and budgets by organization within AU and manpower data for AU organizations.

Selected demographic data on students, faculty, and staff assigned to AU to include evaluation data, personnel data and school curricula data.

Data on AU facilities, selected budget information and historical data regarding the operations of AU schools.

10 U.S.C. 8013, Secretary of the Air Force: Powers and Duties; delegation by; as implemented by DOD Instruction 1430.5; Air Force Regulation 53-8, USAF Officer Professional Military Education System; and E.O. 9397 (SSN).

The system will be used to generate statistical summaries of unclassified data for use by action officers as part of their normal duties, and to enable programming of simple applications for use by other AU organizations and headquarters personnel.

Additional capabilities of the system will consist of word processing and statistical analyses necessary for producing summaries and reports as needed by the Air University Commander and Air Force senior leadership.

The system will be used to support the mission of Air University.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation apply to this record system.

Storage:

Records are maintained on computer in an automated medium.

Records may be retrieved by any of the following, Social Security Number, name, date of birth, specialty or occupation code, rank/grade, aeronautical rating, branch of service, service status, educational level, advanced degrees, professional military education school attended, status (student/faculty/staff), or academic rank (if faculty).

The room containing the IRAS computer system and all storage media has two lockable entrances which will be secured after duty hours. A checklist of authorized users will be placed by each entrance. Individual user codes/passwords will be required for access onto the system. Backup copies of all disks will be labeled and placed in a designated location in the room. Tapes and disks will be securely stored when not in use.

The system manager will assign passwords to all users. HQ AU/XPZ will maintain security logs, run logs, and incident reports used to provide audit trails for the system.

Records are maintained for a period of 10 years and then destroyed. Principal means of destruction of data on magnetic media will be degaussing or overwriting.

HQ AU, Chief of Computer Applications or the HQ AU Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

Individuals seeking to determine if records about themselves are contained in this system should address written inquiries to or visit HQ AU, Chief of Computer Applications, or the HQ AU, Curriculum Coordinator, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The request should contain the full name, current address, phone number, current military/civilian (DOD) status, date(s) of attendance at Air University, Social Security Number, and proof of identity with an Armed Forces identification card or driver's license.

Individuals seeking access to records about themselves contained in this system should address written inquiries to or visit HQ AU Chief of Computer Applications or the HQ AU Curriculum Coordinator, HQ AU/XPZ, Austin Hall, Maxwell Air Force Base, AL 36112-5001.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system managers.

Information in the system will be provided by the individual concerned; by each Air University organization; and from local organizational data bases.

None.

/F036 AETC R Air Force Recruiting Information Support System (AFRISS) Records.

Headquarters, Air Force Recruiting Service, Directorate, Division, Branch, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Prospective Air Force enlisted and officer personnel entering Active, Guard and Reserve duty and Air Force enlisted personnel on recruiting duty.

Name, Social Security Number (SSN), scores on all qualification tests, mailing address, educational level, prior service history, age, sex, race, marital status, and number of dependents physical job qualifications, job preferences, jobs offered and accepted, recruiting and processing locations, education data, dates of processing, and other personal data relevant to the recruitment process.

10 U.S.C. 503, Enlistments: Recruiting Campaigns, and Air Education and Training Command Instruction 36-2002, Recruiting Procedures for the Air Force; and E.O. 9397(SSN).

The system will provide field recruiters an automated tool to process prospective Active, Guard and Reserve applicants; evaluate recruiter's and job counselor's activity and efficiency levels; and analyze pre-enlistment job cancellations for common reasons.

In addition to those disclosures generally permitted under 5 U.S.C. 552A(b) of the Privacy Act of 1974, these records or information contained therein may be specifically disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Name or Social Security Number (SSN).

Records are accessed only by person(s) responsible with a need to know for servicing the system of records in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software.

Enlistment processing records, recruiter personnel records, and personal interview records (PIR) are archived and later destroyed after no longer needed.

Chief, Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527.

Request must contain full name, Social Security Number, and current mailing address.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or may visit the Operations Division, Headquarters, Air Force Recruiting Service, 550 D Street West, Suite 1, Randolph AFB, TX 78150-4527, Monday through Friday between the hours of 8 a.m. and 4 p.m. Identification is required.

Request must contain full name, Social Security Number, and current mailing address.

The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager.

From the individual.

None.

/F036 AETC S Flying Training Records.

306 Flying Training Group, 1st Flying Training Squadron, Pueblo, CO 81001.

All students entered in Initial Flight Screening.

Flying training grades and records. Complete record of training including class number, flying and academic course completed, flying hours, whether graduated or eliminated and date, reason for elimination. Commander's Review proceedings, student performance in each category of training, including grades, evaluations and performance documentation, background information including name, grade and Social Security Number (SSN).

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Education and Training Command Instruction 36-2205, Formal Aircrew Training Administration and Management, and E.O. 9397 (SSN).

To determine flying training potential, document, and record performance, and manage training.

The 'DoD Blanket Routine Uses' published the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper file folders and electronic storage media.

Retrieved by name or Social Security Number (SSN).

Student training records are destroyed 1 year after completion of the Initial Flight Screening program. Student grade books are destroyed 18 months after class graduates. Commander's review records are destroyed one year after closeout. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Social Security Number (SSN) and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

Individuals seeking to access records about themselves contained in this system should address requests to the Commander, 1st Flying Training Squadron, Pueblo, CO 81001.

Social Security Number and full name are required to determine if the system contains a record relative to any specific individual. Valid proof of identity is required.

The Air Force rules for accessing records, for contesting contents, and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from the system manager.

Internally generated. Information from source documents, such as grade sheets, written examinations, and flight examinations; from reports by instructors, and from the individual.

None.

/F036 AETC T Flying Training Records--Nonstudent (June 11, 1997, 62 FR 31793).

Deletion: The records contained in this system of records are no longer required. Accordingly, this Privacy Act System of Records Notice will be deleted from the Air Force's inventory.

/F036 AETC U Flying Training Records - Student.

Headquarters, Air Training Command (HQ ATC), Randolph Air Force Base TX, 78150-5001; Washington National Records Center, Washington, DC 20409; 94th Airmanship Training Squadron (94 ATS), United States Air Force Academy (USAF Academy), CO 80840-5001, and 50th Airmanship Training Squadron (50 ATS), USAF Academy, CO 80840- 5566. All ATC pilot and navigator training Wings. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Students entered into undergraduate pilot and navigator training; students entered into airmanship flying training courses at USAF Academy, and students entered in Aviation Science courses at USAF Academy who fly the T-43A as part of these courses.

Complete record of training including class number, flying and completed, flying hours, whether graduated or eliminated and date, reasons for elimination, Training Review Board proceedings, student's performance in each category of training, including grades, evaluations and performance documentation; background information including name, grade, Social Security Number; source of commission, college, subject matter, etc; past training unit of assignment; class standing prior to 31 Dec 74; progress records on minority students academic course completed; complete record of evaluations including section number, student name, grades on each phase of flight evaluations and overall flight evaluation grades.

10 U.S.C. 8013, Secretary of the Air Force: powers and duties; delegation by; Air Training Command Regulation 51-9, Training Review Process; Air Training Command Regulation 51-10, Student Administration, and 10 U.S.C. 903, United States Air Force Academy, and E.O. 9397 (SSN).

Document and record student performance, analyze student performance in follow-on training in order to evaluate training and revise course content; provide background information; report to Air National Guard/Air Force Reserve and other Air Force training units on qualifications of graduates; used to monitor student performance by source of entry, education level, and minority status; record and document Training Review Board proceedings; used to monitor student performance and as a record in the event of Training Review Board proceedings.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Maintained in file folders, note books/binders, card files in computers and on computer products.

Retrieved by name or Social Security Number.

Student grade books are destroyed one year after completion of training; summary training Records are retained in office files for two years after completion or discontinuance of course, then retired to Washington National Records Center, Washington, DC, for eight years; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Training Review Board records are retained for one year. Student cadet records are destroyed after graduation. Student grade books are retained for 1 year after course completion. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000. Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876. Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to or visit the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

Individuals seeking to access records about themselves contained in this system should address requests to the Deputy Chief of Staff Operations, Headquarters, Air Training Command (HQ ATC/DOTF), Randolph Air Force Base, TX 78150-5000; Commander, 94 ATS (94 ATS/CC), USAF Academy, CO 80840-8876; or the Commander, 50 ATS (50 ATS/CC), USAF Academy, CO 80840-5566.

Information comes from source documents such as grade sheets, written examinations, and flight examinations, and flight grade sheets; from reports by instructors and students, automated system interfaces, and from the individual.

None.

/F036 AETC V Potential Faculty Rating System.

Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Former Squadron Officer School students being considered for faculty duty.

Individual rating of students.

10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; delegation by; and Air Training Command Regulation 53-1, Faculty Boards and Administrative Withdrawals and Losses.

Used to evaluate individuals for potential assignment as faculty members.

The 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in note books/binders.

Retrieved by name.

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties and stored in locked cabinets or rooms.

Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then destroyed by tearing into pieces, shredding, pulping, macerating, or burning.

Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Requests should include the individual's name and Social Security Number. Individuals may visit Office of the system manager and present Military ID Card.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Director of Student Operations, Squadron Officer School, Maxwell Air Force Base, AL 36112-6424.

Requests should include the individual's name and Social Security Number.

Information obtained from source documents such as reports.

None.

/F036 AETC W Air Force Institute of Technology Management and Information System (AFITMIS).

Air Force Institute of Technology (AFIT), AFIT Communications and Information Directorate, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.

Faculty, staff, graduates, and students currently or previously enrolled in Air Force Institute of Technology (AFIT).

Name; address; telephone numbers (work, home, cell); Social Security Numbers (SSN); birth date; citizenship; e-Mail address; grades; and Foreign identification numbers and other documents associated with academics.

5 U.S.C 301, Departmental Regulations 10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; Air Force Instruction 36-2301, Professional Military Education; and E.O. 9397(SSN).

To support the core functions for resident graduate education, management of students in civilian institution programs, and course management for civil engineering education programs. This system will provide faculty and staff one central repository for information on assigned individuals and students that provides up-to-date and streamlined educational data.

The Department of Defense "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

Name and/or Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties and who are properly screened and cleared for need-to-know. Additionally, records access is controlled by user profiles. Profiles/role control will ensure that only the data that should be accessible to that individual will appear on the screen.

Destroy 30 years after individual completes or discontinues a training course. Computer records are destroyed by erasing, deleting or overwriting. Paper records are destroyed by shredding.

Director, Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.

Include full name and Social Security Number. Individuals may visit Communications and Information Directorate Monday through Friday between the hours of 8 a.m. and 4 p.m. Identification is required.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Communications and Information Directorate, Air Force Institute of Technology, 2950 Hobson Way, Wright-Patterson Air Force Base, OH 45433-7765.

Include full name and Social Security Number (SSN). Individuals may visit Office of the Communications and Information Directorate Monday through Friday between the hours of 8 a.m. and 4 p.m. Identification is required.

The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332; 32 CFR Part 806b; or may be obtained from the system manager.

Individuals; educational institutions, reports, testing agencies, and on-the-job training officials.

None.

/F036 AETC X College Scholarship Program (CSP).

Central records maintained at the College Scholarship Program (CSP), HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106.

High school students or graduates who apply for the CSP.

Air Force Reserve Officer Training Corp (AFROTC) administrative unit; applicant's address; AFROTC detachment located at the educational institution to be attended by the applicant; AFROTC detachment which the applicant desires to attend; Air Force Junior Reserve Officer Training Corp (AFJROTC) unit attended by applicant; college entrance examination board scores; applicant's class standing and size of class; applicant's disqualification causes; personal interview actions and associated waivers as required; applicant's medical status; applicant's full name; AFROTC program qualification; applicant's medical remedial requirements; applicant's scholarship status; applicant's Social Security Number (SSN); applicant's test qualification; civil air patrol wing attended; applicant's high school and address; applicant's high school placement; applicant's grade point average; applicant's telephone number; applicant's date of birth; applicant's statement of understanding and intent; medical testing facility; AFROTC area admission counselor's areas of responsibilities; applicant's scholarship choices; AFROTC CSP scholarship selection board results; applicant's designated scholarship; civil involvement information and associated waivers as required; name of educational institution to be attended by applicant; applicant's high school principal evaluation; AFJROTC instructor evaluation of a cadet; English teacher's evaluation; Math teacher's evaluation; Science teacher's evaluation; high school transcripts; application forms. Computer generated summary data posted on the Air Force Officer Accessions Training School (AFOATS) restricted Web site viewed only by AFROTC detachments.

10 U.S.C. 2107, Financial Assistance Program for Specially Selected Members; Air Force Instruction 36-2011, Air Force Reserve Officer Training Corps; Executive Order 9897; and E.O. 9397 (SSN).

Used by AFROTC scholarship program office and AFROTC detachments for processing and awarding of CSP scholarships; counseling applicants concerning application difficulties and problems; investigatory material compiled to determine suitability, eligibility and selection for a scholarship, and the recruiting of applicants into the AFROTC program.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in file folders, visible file binders/cabinets, and electronic storage media.

By name and Social Security Number (SSN).

Records are accessed by custodian of the record system and by person(s) responsible for servicing the record system in performance of their official duties who are properly screened and cleared for need-to-know. Records are stored in locked rooms and cabinets. Those in computer storage devices are protected by computer system software. All information is sent out through the U.S. Postal Service.

Destroy after 1 year or when no longer needed whichever is sooner. Destroy by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Mr. Jack Sanders, Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106.

Applicants seeking to determine whether information about themselves is contained in this system can address written requests to or visit the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.

Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.

Applicants seeking access to information about themselves from CSP records can obtain assistance by writing to or visiting the Chief, College Scholarship Program, HQ AFROTC/RRUC, 551 East Maxwell Blvd., Maxwell Air Force Base, AL 36112-6106 or to the AFROTC Detachment Commander at location of assignment.

Applicants must provide their full name, military-applicant status, and Social Security Number or military service number.

Information obtained from educational institutions, automated system interfaces, police and investigating officers and from source documents such as reports.

Portions of this system which fall within 5 U.S.C. 552a(k)(5) are exempt from the following provisions of Title 5 U.S.C. 552a: Sections (c)(3); (d); (e)(4), (g), (h), and (f) of the Act, but only to the extent that disclosure would reveal the identity of a confidential source.

/F036 AETC Y Training Integration Management System (TIMS) Records.

Department of Air Force, 12th Operational Support Squadron, Bldg. 740, Suite 1, 501 I Street East, Randolph Air Force Base, TX 78150-4336.

Department of Air Force, 12th Operational Support Squadron, Bldg. 990, Room 105, 151 J Street East, Randolph Air Force Base, TX 78150-4336.

Department of Air Force, 14th Operational Support Squadron, Bldg. 230, Room 25, 144 Liberty Street, Columbus Air Force Base, MS 39701-4001.

Department of Air Force, 47th Operations Group, Bldg. 320, Room 1183, 417 Liberty Drive, Laughlin Air Force Base, TX 78843-5133.

Department of Air Force, 80th Operational Support Squadron, Bldg. 2320, Room C-141, 835 20th Avenue, Sheppard Air Force Base, TX 76311-2030.

Department of Air Force, 71st Operational Support Squadron, Bldg. 672, Room 145, 173 Merritt Road, Vance Air Force Base, OK 73705-5214.

All students and cadre involved in the flight training operations to include active duty U.S. Air Force and U.S. Navy personnel; Air National Guard and reserve personnel, Department of Defense (DoD) civilians and contractors, and foreign national military.

Biographical and background information including name, grade, and Social Security Number (SSN), source of commission, education including university, dates of attendance, graduation degree(s), major and date; past training unit of assignment; class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated to include with reasons for elimination and Training Review Board proceedings and records which document aircrew training, evaluations, performance, and accomplishments.

10 U.S.C. 8013, Secretary of the Air Force; Air Education and Training Command Instructions; AETCI 36-2205 Formal Aircrew Training Administration and Management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management; and Executive Order 9397(SSN).

To manage all aspects of Joint Air Force and Navy primary aircraft student training. Provides scheduling of all resources-students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft, and airspace. I will maintain data and provide performance evaluation and deficiency tracking of students. In addition, it will manage syllabi and evaluates training course content. The system also monitors student performance by source of entry, education level, and minority status, maintains background information and qualifications of graduates for follow-on training to Air National Guard, Air Force and Navy Reserve, and other Air Force and Navy training units. Provides data for and documents proceedings in the event of Training Review Board actions. Maintains data and tracks the training, and qualifications of instructor pilots and other training cadre.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual's name and Social Security Number (SSN).

Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force and Navy installations. Backup tapes are stored in locked theft-proof and fireproof cabinets in locked rooms. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) are controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions. User roles and permissions are established and assigned in accordance with individual responsibilities; i.e., student, instructor, training manager, system manager.

Retained as active at least two years. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4322.

Individuals should provide their full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, current address, and telephone number.

Individual and other DoD systems.

None.

/F036 AETC Z Basic Training Management System (BTMS) Records.

Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 737 Training Group, Bldg 6420,1618 Truemper Street, Lackland AFB, TX 78236-5511.

U.S. Air Force enlisted trainees.

Individual student records containing individual's name, Social Security Number (SSN), written test results, physical fitness results, counseling records, training progress check results, emergency notification data, height/weight information, training waivers, discharge case disposition (if applicable), and other documents pertaining to student accountability and administration.

10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air Force Instruction 36-2608, Air Education and Training Command Instruction (AETCI) 36-2203, Training Administration and E.O. 9397 (SSN).

Used to evaluate and record performance/progress of student, and to determine generate statistics to measure the health and effectiveness of Basic Military Training (BMT).

The DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Electronic Storage Media.

By name and Social Security Number (SSN).

Records are accessed by person(s) responsible for servicing the record system in performance of their official duties, and by authorized personnel who are properly screened and cleared for need-to-know. All access is based upon role-based logons. User's level of access is restricted by their role within the organization.

Computer data is actively maintained only for the period the trainee is enrolled in basic military training. Upon graduation, data is retained for 18 months and destroyed by deleting files, erasing, degaussing or overwriting using approved Air Force procedures and products.

Department of the Air Force, Chief, Training Delivery & Administration, 737th Training Support Squadron (737 TRSS/TSDT), 1618 Truemper Street, Lackland AFB TX 78236-5511.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the 737th Training Group, 1618 Truemper Street, Lackland AFB TX 78236-5511 or via e-mail at 737TRG.CCE@Lackland.af.mil.

Request must contain name and Social Security Number (SSN).

Personal data on recruits is received electronically from the Technical Training Management System (TTMS). Training data is input by personnel assigned to the 737th Training Group.

None.

/F036 AF A Biographical Data and Automated Personnel Management System.

Headquarters United States Air Force; headquarters of major commands; field operating agencies; direct reporting units; headquarters of combatant commands for which Air Force is Executive Agent, and all Air Force installations and units. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Active duty Air Force military, Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors, Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, professional expertise and appointments, membership in professional societies, civic activities, state of license, and limited medical/immunization information for personnel readiness.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin.

Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor's name and date supervision began.

Performance data, i.e. date of last report and date next report due.

May also contain limited routine administrative training information consisting of application for training, name and date of course completion, and educational level, when not filed in a separate system.

Limited routine correspondence on promotions, military honors and awards, security and letters of appreciation, when not filed in a separate system.

10 U.S.C. 8013, Secretary of the Air Force and E.O. 9397 (SSN).

This system is established as a management tool to provide commanders and supervisors with ready reference information file for managing their personnel, manpower and resources.

To assist in determining and scheduling workload requirements in support of their organization's assigned mission.

This system serves a ready reference locator and can be used to produce manpower reports.

Used to determine eligibility/suitability for assignment/reassignment; determine eligibility for retirement related action, to make determinations on discharges or mobilization, deferments, and fulfillment of local or statutory requirements.

Records maintained as a historical file while individual is assigned to the unit.

Used to answers correspondence/telephone inquiries; updating and/or changing information in computer and/or individual record.

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Retrieved by name and/or Social Security Number.

Retain in office files until superseded, obsolete, no longer needed for reference, reassignment, separation or retirement of the individual or inactivation of the organization. Records on TDY personnel will be destroyed upon completion of the individual's TDY. Records are destroyed by tearing into pieces, shredding, pulping, or burning. Computer records are destroyed by erasing, deleting or overwriting.

Department of Air Force, Air Force Research Laboratory, Phillips Research Site, Information Requirements, AFRL/RVIR; 3550 Aberdeen Ave., SE., Kirtland AFB, NM.

Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Requests should contain individual's name and Social Security Number (SSN).

Individuals seeking to access records about themselves contained in this system should address requests to the respective unit commander or supervisor who maintains the records. Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

Requests should contain individual's name and Social Security Number (SSN).

The individual, personnel or training records and records created by commander/supervisor.

None.

/F036 AF AETC A Student Records.

Professional Military Education Center, NCO Academies and schools at Air Force Major Commands and bases.

Military personnel, foreign military personnel, and civilians assigned to the centers or schools as students, faculty and staff.

Student records which may include but are not limited to name, rank, Social Security Number, branch of service, AFSC or equivalent, date of birth, education level, aero rating, aircraft type, flying status, gender, type of commission, commissioning date, student identification number, class number, student computer login, phone number, final grade, permanent and/or temporary duty location, assigned instructors, certificates, and equipment issue.

10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 36-2201, Air Force Training Program; and E.O. 9397 (SSN).

Used as a record of attendance and training, class standing, completion or elimination, as locator, supply issue, and as a source of statistical information.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy act, these records or information contained therein may specially be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records notices apply to this system.

Storage:

Maintained in paper files, and on computer and computer output products.

Retrieved by name and Social Security Number.

Records are stored in security file containers/cabinets or rooms. Records are accessed by the custodian of the system or persons responsible for maintenance of the records in course of their official duties. Computer records are protected by computer system software.

Retain graduate records for 10 years after course completion by affiliate schools; student grade books and training review board records are destroyed one year after completion of training; summary training records are retained in office files for two years after completion or discontinuance of course; other records are retained in office files until superseded, obsolete, no longer needed for reference or on inactivation. Records are destroyed by tearing into pieces, shredding, pulping, macerating or burning. Computer records are destroyed by erasing, deleting or overwriting.

Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit the Superintendent for PME at each Major Command, commandant at each academy or leadership school or director of personnel at each base where a school is located. Official mailing addresses are published as an appendix to the Air Force's compilation of systems of records notices.

Information obtained from students, staff, correspondence generated within the agency in the conduct of official business, educational institutions, and civil authorities.

None.

/F036 AF AETC B Graduate Training Integration Management System (GTIMS).

The Air Force headquarters database is located at HQ AETC/A3IS, Hangar 6, Suite 1, 1150 5th Street East, Randolph Air Force Base, TX 78150-4404.

The site training databases are located at:

325th Operational Support Squadron, Bldg. 164, Room 105, 841 Florida Ave., Tyndall Air Force Base, FL 32403-5552.

56th Operations Support Squadron, Room 122, 7324 N. Homer Dr., Luke AFB, AZ 85309-1661.

Doss Aviation, One William White Blvd., Room 120, Pueblo, CO 81001-1120.

23 FT Squadron, 58 Operations Group, Bldg. 6621, Room 1, Andrews Ave., Ft Rucker, AL 36362-3636.

All students and cadre involved in the flight training operations to include: active duty Air Force, Navy and National Guard personnel and Reserves, Department of Defense (DoD) civilians, contractors and foreign national military.

Name, grade, Social Security Number (SSN), address and telephone number, source of commission, education information to include university, dates of attendance, graduation degree, major and date and past training unit of assignment. Complete record of flying training including class number, section number, flying and academic courses completed; complete record of evaluations including grades on each phase of flight evaluations and overall flight evaluation performance in each category of training, flying hours; date graduated or eliminated with reasons for elimination and Training Review Board proceedings.

10 U.S.C. 8013, Secretary of the Air Force; AETCI 36-2205, Formal Aircrew Training administration and management; AETCI 36-2220, Academic Training; AETCI 36-2223, Flying Training Student Information Management and E.O.9397 (SSN).

Manages all aspects of Air Force graduate flight training. Provides scheduling of all resources to include students, instructors, classrooms, classroom equipment and resource files, aircrew training (simulator) devices, aircraft and airspace. Monitors student performance by source of entry, education level and minority status. Maintains data, tracks and provides performance evaluation and deficiency tracking of students; and training and qualifications of instructor pilots and other training cadre. Maintains training information and qualifications of graduates for follow-on training to Air National Guard/Air Force Reserve and other Air Force/Navy training units. Manages syllabi and evaluates training course content. Provides data for and documents proceedings in the event of Training Review Board actions.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: the DoD "Blanket Routine Uses" published at the beginning of the Air Force's compilation of record system notices apply to this system.

Storage:

Paper records and electronic storage media.

By name and Social Security Number (SSN).

Computer databases are located in locked servers in locked rooms in flying training classroom/laboratory buildings on Air Force installations. All training facilities with system-accessible workstations are controlled during duty hours and secured after duty hours. Access to record, (database) data, by users (including students, training cadre, flight training managers, and system administrators) is controlled by Common Access Card (CAC) identification. Authorized access to specific data is controlled in accordance with user roles and permissions.

Air Education and Training Command (AETC) archive policy training records to include GTIMS computer databases are retained as active at least two years. Archiving records from the units' servers that are more than two years old will begin when the data is complete and correct, i.e., final Merit Assignment Selection System (MASS) is run and students are graduated and correctly dispositioned. HQ AETC/A3IS will maintain a complete GTIMS data base indefinitely.

GTIMS hardcopy reports such as student grade book and other paper reports generated for instructor, flight commander, etc., are destroyed one year after completion of training.

Training Review Board records are retained for one year. Hardcopy records are destroyed by tearing into pieces, shredding, pulping, macerating or burning.

Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-4325.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.

Individuals should provide full name, Social Security Number (SSN), office or organization where currently assigned, if applicable, and current address and telephone number. The requester's signature should be certified/verfied by a notary public as below.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to or visit the Department of the Air Force, Deputy Chief of Staff Operations, Headquarters Air Education and Training Command, 1 F Street, Suite 2, Randolph Air Force Base, TX 78150-5000.

From the individual; students' grades rendered by Computer Aided Instruction (CAI) tests and instructor grades from observed training events.

None.

/F036 AF A Biographical Data and Automated Personnel Management System.

Active duty Air Force military personnel, and Air Force Reserve and Air National Guard personnel. Air Force civilian employees and contractors may be included when records are created which are identical to those on military members. Army, Navy, and Marine Corps Active duty military and civilian personnel may be included when assigned to combatant commands for which Air Force is the Executive Agent. Records may be maintained in this system on personnel in a Temporary Duty (TDY) status for the duration of the TDY.

Biographical information which may include name, rank, Social Security Number, service dates, date of birth, civilian employment, military and civilian education, military and civilian experience, program specialties, hobbies, and names of family members, religion, professional expertise and appointments, membership in professional societies, civic activities and state of license.

Limited locator type information which may include home address, home phone, home of record and name and address of next of kin. Records relating to assignment to include unit of assignment, authorized and assigned grade, duty title, duty Air Force Specialty Code and Military Occupation Code, position number, date assigned to organization, estimated date of departure, control tour code, assignment availability date, overseas tour start date, short tour return date, supervisor's name and date supervision began.