National Computer Center, Environmental Protection Agency, Research Triangle Park, North Carolina 27711.

Current and former EPA employees, including Health and Human Services Public Health Service Commissioned Officers assigned to EPA.

This system contains general human resources elements, basic benefits pay and leave records. This includes, but is not limited to, employee identification and employment status data such as: Name(s), records that establish an individual's identity, social security number, date of birth, sex, race and national origin, disability, home and mailing addresses, home telephone numbers and telephone numbers for emergency contacts, type of appointment, education, training courses attended, veteran preference, military service, service computation for leave, date of probationary and trial period began, date of and the annual performance rating, date of and amount of individual cash, time off, rating based, and suggestion, patents and invention awards, date of and amount of group cash, time off, and suggestion, patents, and inventions awards, grievances and adverse actions for performance based reductions in grade and removal actions, and terminations of probationers, date of within-grade increases, Intergovernmental Personnel Act records, union bus codes, employing organization codes, salary, pay plan, grade, step, adjudication of a position classification and appeal, retained grade or pay appeal, or Fair Labor Standards Act (FLSA) claim complaints, forms and reports completed during employment as a condition of employment, records and pertaining and resulting from the testing of the employee for use of illegal drugs, reports of on-the-job injuries and medical records, forms, and reports generated as a result of the filing of a Workers' Compensation, number of hours worked, overtime, compensatory time, leave accrual rate, leave usage and balances, Thrift Saving Plans (TSP), TSP loans, Civil Service Retirement and Federal Employees Retirement System contributions, Federal Insurance Contributions Act (FICA) withholdings, Federal, State, and city tax withholdings, Federal Employee Group Life Insurance withholdings, Federal Long-Term Care Insurance, Federal Employee Health Benefits withholdings, charitable deductions, allotments to financial organizations, garnishments, savings bonds allotments, union dues withholdings, deductions for Internal Revenue Service levies, court ordered child support levies, Federal salary offset deductions, and information on the Leave Transfer Program and the Leave Bank Program, Flexible Spending Accounts (FSA), child care subsidy, time compliance technical orders (TCTO), Physicians Comparability Allowances (PCA), uniform allowances, non-foreign cost-of-living allowances, Within Grade Increase, Quality Step Increase, student loan repayment program, recruitment, relocation, and retention incentives, extended assignment incentives, supervisory differentials, post differentials, night pay differential, Sunday premium pay, law enforcement availability pay, administratively uncontrollable overtime pay, regularly scheduled standby duty pay, evacuation payment, hazardous duty.

5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22, 1943); 5 U.S.C. 6362; 5 U.S.C. 6311.

These records are maintained in PeoplePlus to administer EPA's pay and leave requirements, including processing, accounting and reporting requirements. They also provide the basic source of factual data about a person's Federal employment while in the service and after his or her separation. Records in PeoplePlus have various uses by Agency personnel offices, including screening qualifications of employees; determining status, eligibility, and employee's rights and benefits under pertinent laws and regulations governing Federal employment; computing length of service; and other information needed to provide personnel services. These records and their automated equivalents may also be used to locate individuals for personnel research.

A. To the Department of the Treasury to issue checks, make payments, make electronic funds transfers, and issue U.S. Savings Bonds.

B. To the Department of Agriculture National Finance Center to credit Thrift Savings Plan deductions and loan payments to employee accounts.

C. To the Department of Labor in connection with a claim filed by an employee for compensation due to a job connected injury or illness.

D. To the Internal Revenue Service; Social Security Administration; and State and local tax authorities in connection with the withholding of employment taxes and tax levies.

E. To the State Unemployment Offices in connection with a claim filed by former employees for unemployment benefits.

F. To the officials of labor organizations as to the identity of employees contributing union dues each pay period and the amount of dues withheld from each employee.

G. To the Office of Personnel Management and to Health Benefit carriers in connection with enrollment and payroll deductions.

H. To the Office of Personnel Management in connection with employee retirement and life insurance deductions.

I. To the Combined Federal Campaign in connection with payroll deductions for charitable contributions.

J. To the Office of Management and Budget and Department of the Treasury to provide required reports on financial management responsibilities.

K. To provide information as necessary to other Federal, State, local or foreign agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals. When disclosures are made as part of computer matching programs, EPA will comply with the Computer Matching and Privacy Protection Act of 1988.

L. To the Social Security Administration and the Department of Health and Human Services to provide information on newly hired employees for child support enforcement purposes.

M. To the Department of Health and Human Services in connection with the master personnel and payroll files for their Public Health Service Officers.

N. To the Defense Finance and Accounting Service to provide payroll processing services.

O. To the Federal Retirement Benefit Contractors to enable employees to receive retirement benefit calculations.

P. To disclose information to Government training facilities (Federal, State, and local) in review of OPM's Go Learn eGov initiative as part of EHRI.

Q. To disclose information to Office of Civil Rights (OCR) for Equal Employment Opportunity Commission (EEOC) when requested in connection with investigations of alleged or possible discrimination practices in the Federal Sector, and in response to its request for use in the conduct of an examination of an agency's compliance with affirmative action plan instructions and the Uniform Guidelines on Employee Selection Procedures (1978).

A, B, C, D, E, F, G, H, I, J, and K apply to this system.

Storage:

These records are maintained in hard copy formats and computer processable storage media such as computer tapes and disks. The computer storage devices are located in the National Computer Center, Research Triangle Park, North Carolina. Backup tapes are maintained at a disaster recovery site. Data is on CD and fiche--only after it rolls off line in DCPS for use within the PROs to do research. There are actual history tapes kept in the storage facility for the 56 years.

These records are retrieved by the employee identification number or name.

Computer records are maintained in a secure password protected environment. Access to computer records is limited to those who have a need to know. Permission level assignments allow users access only to those functions for which they are authorized. Paper records are maintained in locked metal file cabinets. All records are maintained in secure, access-controlled areas or buildings.

The retention of data in the system is in accordance with applicable EPA Records Schedules #161 and 553 as approved by the National Archives and Records Administration. Employee records are retained on magnetic tapes for an indefinite period. Hard copy records are maintained for varying periods of time, at which time they are disposed of by shredding.

Director, Office of Human Resources, Office of Administration and Resources Management, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., (MC 3601ARN), Washington, DC 20460 and Director, Office of Financial Services, Office of the Chief Financial Officer, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., (MC 2734R), Washington, DC 20460.

Individuals who want to know whether this system of records contains information about them or who want to access, amend or correct their records, should make a written request to the EPA Privacy Act Officer, Freedom of Information Office, U.S. Environmental Protection Agency, 1200 Pennsylvania Ave., NW., (MC 2822T), Washington, DC 20460 or by facsimile to (202) 566-2149. Individuals must furnish the following information for their records to be located and identified:

A. Full name.

B. A statement that the request relates to the PeoplePlus system of records.

C. A statement indicating the reason for the request (i.e., access, amendment or correction) and whether a personal inspection of the records or a copy of them by mail is desired.

D. Signature.

These requirements and related provisions are set forth in EPA's Privacy Act regulations, 40 CFR Part 16, as amended (2006), which are available on the Agency's Privacy Act Web site at http://www.epa.gov/privacy/laws/index.htm.

Individuals wishing to request access to their records should follow the Notification Procedures. Individuals requesting access are also required to provide adequate identification, such as a driver's license, employee identification card, social security card, credit card or other identifying document. Additional identification procedures may be required in some instances.

Individuals requesting correction or amendment of their records should follow the Notification Procedures and the Record Access Procedures and also identify the record or information to be changed, giving specific reasons for the change. Complete EPA Privacy Act procedures are set out in 40 CFR part 16, as amended (2006).

Information in this system of records is provided by:

A. The individual on whom the record is maintained.

B. Agency officials such as managers and supervisors.

C. Consumer reporting agencies, debt collection agencies, Department of the Treasury, and other Federal agencies.

D. Federal Retirement Benefit contractors.

E. Leave Bank.

None.

Health Unit, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. EPA offers medical services to employees through a national agreement with the Federal Occupational Health Service of the Public Health Service. Most EPA regional offices have a similar arrangement, although a different contractor provides services in one or more regional offices. See the appendix for addresses of regional and other offices.

EPA employees, contract employees, and EPA visitors requiring or requesting medical attention and EPA employees participating in Stress Lab.

Employee health records.

5 U.S.C. 7901 et seq.

To document health treatments and related services offered by the Health Unit.

General routine uses F, H, and K apply to this system.

Storage:

Hard copy files (handwritten or typed cards, forms, files, and EKG graphs); some identifying information is also maintained on a computerized index.

By name.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are maintained until an employee leaves EPA. Records are sealed and sent to the Personnel Office for inclusion in the official personnel folder, which is sent to a federal records center. Records may be transferred to a new federal employer.

National Program Branch Chief, Safety, Health and Environmental Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16. Pursuant to 5 U.S.C. 552a(f)(3), records relating to psychiatric matters may be made available to a record subject through a physician.

Patients, patient's doctors, on approval of patient, accident/incidence reports, family members of patients, and past Federal employer medical records.

(1) Freedom of Information Section, Office of the Administrator, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

(2) EPA Regional Offices. See the appendix for addresses of regional offices.

(3) EPA, Office of General Counsel, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

All persons requesting information or filing appeals under the Freedom of Information Act.

A copy of each Freedom of Information Act request received and a copy of all correspondence related to the request, including name, affiliation address, telephone numbers, and other information about a requester. A computerized index includes the name and affiliation of each requester, the request identification number, and the subject.

5 U.S.C. 552.

To respond to FOIA requests and to prepare reports on FOIA activities.

General routine uses A, E, F, G, H and K apply to this system. Records may also be disclosed:

1. To another Federal agency (a) with an interest in the record in connection with a referral of a Freedom of Information Act (FOIA) request to that agency for its views or decision on disclosure, or (b) in order to obtain advice and recommendations concerning matters on which the agency has specialized experience or particular competence that may be useful to EPA in making required determinations under the FOIA.

Storage:

In file folders. An index is maintained in a computer database.

By name of requester and request identification number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are maintained in accordance with EPA Records Control Schedules.

Director, Office of Executive Secretariat, Freedom of Information Section, Office of the Administrator, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Incoming Freedom of Information Act requests and related correspondence from the record subject; EPA offices.

Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Some regional and other EPA offices may also maintain parking records. See the appendix for addresses of regional and other offices

Individuals holding parking permits from EPA, including individuals in existing carpools whose principal member is an EPA employee. Other carpool members may be employed by other Federal agencies or private industry.

Permit applications, permit numbers, EPA Form 5160.1, including name, social security number, home and work address, home and work telephone numbers of EPA employees holding parking permits, the name and address of carpool members, and related information.

EPA Administrative Services Manual, Chapter 11, dated April 23, 1975; 41 CFR 101-20.104.

To manage parking control and the carpool system, and to enforce parking regulations.

General Routine Uses A, E, F, G, H, I, and K apply to this system.

Records may also be disclosed:

1. To the public through a carpool matching system. Disclosures are limited to the name, telephone number, and zip code of carpool members.

Storage:

In a computer database and in file folders.

Principally by name, permit number, and zip code.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are maintained for three years after the expiration of the contract with the contractor for the system.

Team Leader, Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects.

Criminal Investigation Division, Office of Criminal Enforcement, Forensics and Training, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20004. Records are also maintained in field offices of the OCEFT Criminal Investigation Division. See the appendix for addresses of field offices. p>Criminal Investigation Division offices where system records are located:

Boston Area Office, EPA/Criminal Investigation Division, 1 Congress Street, Boston, Massachusetts 02203

New York Area Office, EPA/Criminal Investigation Division, 26 Federal Plaza, 2nd Floor, Room 130, New York, New York 10278

Buffalo Resident Office, EPA/Criminal Investigation Division, 138 Delaware Avenue, Buffalo, New York 14202, Syracuse Domicile Office, EPA/Criminal Investigation Division, P.O. Box 7086, Syracuse, New York 13261-7086

Philadelphia Area Office, EPA/Criminal Investigation Division, 841 Chestnut Street, Philadelphia, Pennsylvania 19107

Baltimore Resident Office, EPA/Criminal Investigation Division, 7142 Ambassador Road, Baltimore, Maryland 21244

Pittsburgh/Wheeling RAC Office, EPA/Criminal Investigation Division, c/o U.S. EPA, 303 Methodist Building, 11th & Chaplin Streets, Wheeling, West Virginia 26003

Atlanta Area Office, EPA/Criminal Investigation Division Room 510, 345 Courtland Street, NE., Atlanta, Georgia 30365

Tampa Resident Office, EPA/Criminal Investigation Division, P.O. Box 172057, Tampa, Florida 33672

Miami Resident Office, EPA/Criminal Investigation Division, Federal Justice Building, 99 N.E. 4th St., 6th Floor, Miami, Florida 33132

Nashville Domicile Office, EPA/Criminal Investigation Division, c/o Attorney General & Reporter, 450 James Robertson Parkway, Nashville, Tennessee 37243-0494

Chicago Area Office, EPA/Criminal Investigation Division, 77 West Jackson, Chicago, Illinois 60604

Dallas Area Office, EPA/Criminal Investigation Division, First Interstate Bank Building, 1445 Ross Avenue, Dallas, Texas 75202-2733

Houston Resident Office, EPA/Criminal Investigation Division, 440 Louisiana, Suite #1150, Houston, Texas 77002-1635

New Orleans Domicile Office, EPA/Criminal Investigation Division, c/o U.S. Attorney, Hale Boggs Federal Building, 501 Magazine Street, Room 210, New Orleans, Louisiana 70130

Kansas City Area Office, EPA/Criminal Investigation Division, 726 Minnesota Avenue, Kansas City, Kansas 66101

St. Louis Resident Office, EPA/Criminal Investigation Division, 1222 Spruce Street, Room 10.302, St. Louis, Missouri 63103

Denver Area Office, EPA/Criminal Investigation Division, Suite 500, 999 18th Street, Denver, Colorado 80202-2413

San Francisco Area Office, EPA/Criminal Investigation Division, 75 Hawthorne St., C-1, San Francisco, California 94105-3901

Los Angeles Resident Office, EPA/Criminal Investigation Division, 600 S. Lake Avenue, Suite 502, Pasadena, California 91106

Phoenix Domicile Office, EPA/Criminal Investigation Division, c/o Office of the U.S. Attorney, 4000 U.S. Courthouse, 230 North First Avenue, Phoenix, Arizona 85025-0085

Seattle Area Office, EPA/Criminal Investigation Division, 1200 Sixth Avenue, Seattle, Washington 98101

Portland Resident Office, EPA/Criminal Investigation Division, Att: Resident Agent in Charge, 811 Southwest Sixth Ave., Third Floor, Portland, Oregon 97204.

Subjects of investigations about whom data has been collected by criminal investigators of the Office of Criminal Enforcement, Forensics and Training, Criminal Investigation Division, and assembled in the form of investigative reports concerning violations of federal environmental statutes and regulations; persons who provide information and evidence that are used to substantiate environmental criminal violations are also covered by this system of records; OCEFT criminal investigators who participate in investigations.

1. Investigative Index. The computer-enhanced investigative index systems contain selected information from the criminal investigative files. Such information includes, but is not limited to, personal data (e.g., name, address, telephone number); prior/secondary residences; vehicle information; associated persons (name and role); driver's licenses/aliases; associated companies (name and role); identifying numbers (number type, number and brief description); corporate data (company name, address, telephone number); corporate vehicle information; corporate identifying numbers; case information (e.g. case opened, date referred to EPA); criminal investigator comments; name and office of criminal investigator; dissemination information (e.g., which other agency requested the information); and other related investigative information.

2. Investigative Files. The investigative files contain all information relating to an investigative matter. In addition to the information contained in the computerized index system, the investigative files contain, but are not limited to, correspondence (case coordination reports, memos of conversation, and other records of communication relating to the investigation); interviews (witness interview statements generated by either an OCEFT/CID special agent or another agency or person); regulatory history (permits and reports generated as a result of normal program activity); technical support (program reports generated as a result of the investigation); investigative notes; electronic monitoring (reports requesting permission and use, transcripts of tapes); records checks (personal history, police information, fingerprint cards, photographs); property reports; property obtained and retained by OCEFT/CID including documents, personal property and physical evidence; manifests and other related investigative information.

3. Criminal Docket. The Criminal Docket is the computerized management information system for the Criminal Investigation Division, which reflects the activity and productivity of individual agents and each OCEFT/CID office. It is also the primary source for assembling statistical data for OCEFT/CID. There is no information contained in the Criminal Docket that is not also contained in the Criminal Investigative Index and Files. The Criminal Docket contains the OCEFT/CID case number, the case name, the most recent investigative or prosecutorial activity, the involved environmental media and environmental statutes, government employees involved in the investigation, case status and case closure codes. The case name may be either a company name or the name of a person that denotes the subject of the investigation.

(Includes any Revisions or Amendments):

18 U.S.C. 3063; Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9603; Resource Conservation and Recovery Act, 42 U.S.C. 6928; Federal Water Pollution Control Act, 33 U.S.C. 1319, 1321; Toxic Substances Control Act, 15 U.S.C. 2614, 2615; Clean Air Act, 42 U.S.C. 7413; Federal Insecticide, Fungicide and Rodenticide Act, 7 U.S.C. 136j, 136l; Safe Drinking Water Act, 42 U.S.C. 300h-2, 300i-1; Noise Control Act of 1972, 42 U.S.C. 4912; Emergency Planning and Community Right-To-Know Act of 1986, 42 U.S.C. 11045; and the Marine Protection, Research, and Sanctuaries Act of 1972, 33 U.S.C. 1415.

To support and further the investigation of persons or organizations alleged to have criminally violated any environmental statute or regulation. Criminal violations of other federal statutes may have occurred in conjunction with such environmental violations and, therefore, may also be within the scope of an OCEFT/CID investigation and may be included in the record system.

General Routine Uses A, C, D, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To a potential source of information to the extent necessary to elicit information or to obtain cooperation of that source in furtherance of an EPA criminal investigation.

2. To the Department of Justice for consultation about what information and records are required to be publicly released under federal law.

3. To a federal agency in response to a valid subpoena.

4. To Federal and state government agencies responsible for administering suspension and debarment programs.

5. To international law enforcement organizations if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the organization or a law enforcement agency that is a member of the organization.

6. To the news media and public unless it is determined that the release of the specific information in the context of a particular case would constitute an unwarranted invasion of privacy.

7. To any person if the EPA determines that compelling circumstances affecting human health, the environment, or property warrant the disclosure.

8. In connection with criminal prosecution or plea negotiations to the extent that disclosure of the information is relevant and necessary to the prosecution or negotiation and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

Storage:

Hard copy files and computer databases.

Files are assigned a case file number and records are maintained in numerical order. Information on individuals may be retrieved through the computer index which can use, among other things, case titles, the names of individuals, organization names, driver's license numbers, vehicle or tag or vehicle identification numbers and other identifying numbers.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings. The index system also maintains a user log that identifies and records persons who access and use the system.

The manner of Retention and Disposal of the computer index and files depends on how the information is used. The files and computerized data fall into one of three categories:

1. For cases investigated but not referred to the Department of Justice (DOJ) for criminal prosecution, files are retained in the applicable OCEFT/CID office for two years after the investigation is closed and then forwarded to the Federal Records Center (FRC) nearest the System Location for an additional three years. The FRC will normally destroy the files after three years.

2. For cases referred to DOJ but DOJ declines to prosecute, files are retained by the applicable OCEFT/CID office for five years after DOJ declines to prosecute and then retired to the FRC, where they are normally destroyed after five years.

3. For cases that become the subject of judicial action, files are retained by the applicable OCEFT/CID office for five years after completion of the judicial action and then forwarded to the FRC for an additional ten years of retention. The FRC normally destroys the case files after ten years.

Director, Criminal Investigations Division, Office of Criminal Enforcement, Forensics and Training, Environmental Protection Agency, FOIA Office (MC-2822 T) Ariel Rios Building, 1200 Pennsylvania Avenue, NW., Washington, DC 20004.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(j)(2) or (k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. Exemptions from access may be complete or partial, depending on the particular exemption applicable. However, EPA may, in its discretion, grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

EPA employees and officials; employees of Federal contractors; employees of other Federal agencies and of State, local, tribal, and foreign agencies; witnesses; informants; public source materials, and other persons who may have information relevant to OCEFT/CID investigations.

Pursuant to 5 U.S.C. 552a(j)(2) this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5) and (e)(8); (f)(2) through (5); and (g). Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5).

1. Security Operations Branch, Security Management Division, Environmental Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue, NW., Washington, DC 20460;

2. Regional EPA offices. See the appendix for regional office addresses.

Region 1: 1 Congress Street, Suite 1100, Boston, MA 02114-2023.

Region 2: 290 Broadway, New York, NY 10007-1866.

Region 3: 1650 Arch Street, Philadelphia, PA 19103-2029.

Region 4: 61 Forsyth Street, SW., Atlanta, GA 30303-3104.

Region 5: 77 West Jackson Boulevard, Chicago, IL 60604-3507.

Region 6: Fountain Place 12th Floor, Suite 1200, 1445 Ross Avenue, Dallas, TX 75202-2733.

Region 7: 901 North 5th Street, Kansas City, KS 66101.

Region 8: 999 18th Street, Suite 300, Denver, CO 80202-2466

Region 9: 75 Hawthorne Street, San Francisco, CA 94105.

Region 10: 1200 Sixth Avenue, Seattle, WA 98101.

EPA employees and certain non-EPA employees, including contractors and grantees, who require identification cards to access EPA controlled facilities.

1. EPA Form 5110-1 EPA Identification Card Acknowledgment which contains the following information: Name, identification card credential number, height, weight, color of eyes/hair, date of birth, Social Security Number, position/title, grade, EPA office location, signature, date of issuance.

2. EPA Form 1480-39 Official U.S. Government Identification which contains the following information: Name, Social Security Number, EPA office location, date of birth, height, weight, color of eyes/hair, signature, identification card credential number, date of issuance, and photograph of person issued the identification card.

3. Photographs of individuals.

4. Information captured by automatic card reader machines used to gain access to certain EPA facilities, including the individual's name, card credential number, date and time of access request, and location of access requested.

5. Fingerprint information for individuals.

(includes any revisions or amendments):

Executive Order 12072 (Aug. 16, 1978), Federal Property and Administrative Services Act of 1949, 40 U.S.C. 121, and Executive Order 9397 (Nov. 22, 1943).

To issue official U.S. Government identification cards to EPA employees and certain non-EPA employees requiring access to EPA-controlled facilities; to maintain a record of all holders of identification cards for renewal and recovery of expired cards; to manage and confirm requests for and access to EPA-controlled facilities; and to identify lost or stolen identification cards.

General routine uses A, E, F, G, H, and K applies to this system.

Storage:

The completed forms are kept in locked file cabinets in the Crystal City and Ronald Reagan badging offices. This system maintains records in two central command centers. These central command centers retain a record of each instance of request for access to an EPA-controlled facility. Each record indicates the time, location of card reader, and card credential number requesting access. This information can be linked to personally identifiable information using the central command center databases.

Records are retrieved by subject name and identification card credential number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in locked file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are retained and disposed of in accordance with EPA Records Control Schedule 627, approved by the National Archives and Records Administration.

Headquarters: Chief, Security Operations Branch, Security Management Division, Environmental Protection Agency, Ronald Reagan Building, MS3206R, and 1200 Pennsylvania Avenue, NW., Washington, DC 20460. Other locations: General Services Administration Manager at offices listed in the Appendix.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to EPA FOIA Office, Attn: Privacy Act Officer, 1200 Pennsylvania Avenue, MC2822T, NW., and Washington, DC 20460.

Requesters will be required to provide adequate identification, such as a driver's license, EPA identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests for name changes must be accompanied by a copy of a current redacted SF-50, "Request for Personnel Action". The information contained in the fields identified by the following item numbers must be provided on the redacted form:

1. Name (Last, First, Middle).

2. Social Security Number.

4. Effective Date.

5. First Action (all fields, A-F).

6. Second Action (all fields, A-F).

7. FROM: Position Title and Number.

14. Name and Location of Position's Organization.

15. TO: Position Title and Number.

22. Name and Location of Position's Organization.

38. Duty Station Code.

39. Duty Station.

46. Employing Department or Agency.

47. Agency Code.

48. Personnel Office ID.

49. Approval Date.

50. Signature/Authentication and Title of Approving Official.

Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Information from EPA Form 5110-1 and EPA Form 1480-39 provided by applicant is entered manually into the central command center database.

None.

Office of Pollution Prevention and Toxics, Information Management Division, Environmental Protection Agency, EPA East Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

EPA and other Federal agency employees and Office of Pollution Prevention and Toxics contractor employees who are or have ever been authorized for access to Toxic Substances Control Act Confidential Business Information (TSCA CBI).

The system contains basic identification information such as name, EPA identification card number, date and place of birth, office of contractor for which the individual works and telephone number. In addition, the system contains information pertinent to TSCA CBI access such as security briefing date, date added to system, date deleted from system and type of access authorized. The system no longer collects SSNs but maintains those previously collected.

(includes any revisions or amendments):

Toxic Substances Control Act, 15 U.S.C. 2601 et seq.

To maintain a record of those persons cleared for access to TSCA CBI and to maintain the security of TSCA CBI.

General routine uses A, B, C, D, E, F, G, H, K, and L apply to this system. Records may also be disclosed:

1. To other Federal agencies when they possess TSCA CBI and need to verify clearance of EPA.

Storage:

Current records are maintained in a computer database. Some older records are maintained in hard copy files.

From the computer database by addressing any type of data contained in the database, including name. From alphabetized hard copy files by name.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in safes. All records are maintained in secure, access-controlled areas or buildings.

Information in this system is maintained and updated for so long as individuals identified in the system are authorized for access to TSCA CBI. EPA Records Schedule 624, Title: Confidential Business Information Access, NARA Disposal Authority: N1-412-03-20

Director, Information Management Division, Office of Pollution Prevention and Toxics, Environmental Protection Agency, EPA East Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Any individual who wants to know whether this system of record contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, ATTENTION: Privacy Act Officer.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record subjects provide identification information. EPA personnel add information about dates and type of access authorized.

None.

Office of Civil Rights, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Individuals who have filed, or had filed on their behalf, discrimination complaints against recipients of Federal financial assistance.

Letters or other documents initiating discrimination complaints, correspondence, internal memoranda and notes pertaining to the complaints; investigative reports and findings on the complaints; and related information concerning the complaints and investigations. A computerized case index includes cases by number, complainant (but not all complainants are identified because there are sometimes multiple complainants in a single case), and recipient.

(Includes any Revisions or Amendments):

Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et seq.; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681 et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794; Federal Water Pollution Control Act Amendments of 1972 (Pub. L. 92-500, section 13), 33 U.S.C. 1251 note; Title III of the Age Discrimination Act of 1975, 42 U.S.C. 6101 et seq.); Title VIII of the Federal Fair Housing Act (42 U.S.C. 3601); Executive Orders 11246 (Sept. 24, 1965), 12250 (Nov. 2, 1980) and 12892 (Jan. 17, 1994); 40 CFR part 7.

This file system is maintained to support and further the discrimination complaint process, including the investigation and resolution of complaints, and to assure compliance with the nondiscrimination laws by recipients of Federal financial assistance.

General Routine Uses A, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To the Department of Justice or other Federal and State agencies when necessary to complete an investigation, enforce the nondiscrimination statutes set forth in the Authority section of this Notice, or assure proper coordination between Federal agencies.

2. To persons named as alleged discriminating officials to allow such persons the opportunity to respond to the allegations of discrimination made against them during the course of the discrimination complaint process.

3. To any potential source of information when necessary to obtain information relevant to an OCR investigation of a discrimination complaint, but only to the extent necessary to inform the source of the Purpose(s) of the request and to identify the type of information requested. Policies and Practices For Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

Storage:

File folders. An index of cases is maintained on a computer database.

By name, case file number, or other characteristic.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

The record schedule for these records is currently under review and will be submitted to the National Archives and Records Administration. Proposed retention: Files are retained in the office for one year after the final decision is written, sent to the Federal Records Center for nine years, then destroyed.

Associate Director, Complaints Resolution and External Compliance Staff, Office of Civil Rights, Environmental Protection Agency, FOIA Office (MC-2822 T) Ariel Rios Building, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Complainants, recipients, witnesses, EPA investigators and/or contract investigators, other EPA personnel, and other persons with information relevant to the case.

Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act of 1974, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), and (e)(1).

None.

National Computer Center, U.S. Environmental Protection Agency Main Campus, 109 T.W. Alexander Drive, Research Triangle Park, North Carolina 27709.

Individuals who write to the U.S. Environmental Protection Agency or any of its employees in their official capacity; all individuals to whom correspondence is addressed by EPA or any of its employees in their official capacity; and individuals whose correspondence is referred to EPA by the President, the Vice President, or another federal agency. (Note: Two categories of correspondence that will not, in most cases, be logged into the system are (1) comments to a docket, and (2) Freedom of Information and Privacy Act requests. The Agency maintains separate applications, EPA Dockets and FOIAXPress, respectively, to log and track such correspondence.)

Correspondence generated by anyone in the public, private, or government sectors and addressed to the U.S. Environmental Protection Agency or any of its employees in their official capacity. Correspondence generated by any employee of the U.S. Environmental Protection Agency in his or her official capacity. Complete records may include metadata about the correspondence that facilitates tracking and record retrieval, a scanned image or electronic copy of the incoming communication, draft(s) of the response document, supporting documents or other attachments, and a scanned image or electronic copy of the outgoing signed response. Pre-decisional draft responses will not be included as part of the final record. Maintenance of physical records is the responsibility of each office in accordance with the Agency's records management guidelines.

5 U.S.C. 301.

To track, route, and store incoming and outgoing Agency correspondence from and to members of the public, private, and governmental sectors.

The following General Routine Uses of EPA Systems of Records apply to this application:

A, B, C, D, E, F, G, H, I, J, K

Records may also be disclosed to a federal, state, or local governmental agency when it is determined that a response by that agency is more appropriate than a response by the U.S. Environmental Protection Agency.

Storage:

Computer database and paper files (until the Agency implements a National Archives and Records Administration-certified electronic records management system).

All CMS records are full-text indexed and are searchable by any data element.

CMS resides on servers located in a secure, access-controlled room at the EPA National Computer Center at the main EPA campus in Research Triangle Park, North Carolina. No unauthorized individuals may access the physical equipment on which the system resides.

Electronic access to CMS is available only through the EPA intranet via a Single Socket Layer-encrypted connection. All users must have a password-protected account that defines their level of access to data stored in the system. Accounts can only be created by the System Administrator or Assistant System Administrators.

Paper records are maintained in lockable file cabinets in secure, access-controlled rooms, areas, or buildings.

Paper and electronic record copies are retained and disposed of according to National Archives and Records Administration guidelines and the U.S. Environmental Protection Agency Records Control Schedule.

Director, Office of the Executive Secretariat, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460; Correspondence Management System Administrator, Office of the Executive Secretariat, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual, or his or her duly authorized representative, who (1) is desirous of knowing if information of any kind about him or her is maintained in the Correspondence Management System; (2) wishes to access the information, if any, maintained about him or her in the Correspondence Management System; or (3) wants to formally contest the contents of a record maintained in the Correspondence Management System, should make his or her request in writing to the System Manager(s).

At a minimum, requestors will be required to provide adequate identification (e.g., driver license, military identification card, employee badge or identification card) and, if necessary, proof of authority. Additional identity verification procedures may be required as warranted. Copies of records that are responsive to the individual's request will be mailed or delivered by reasonable alternate means, if requested. Fees may be incurred if copies are made and mailed in accordance with 16.4 of current regulations.

Individuals requesting correction of or amendment to records must reasonably and accurately identify the record in question, specify the information they are contesting, and detail the corrective action sought. Complete U.S. Environmental Protection Agency Privacy Act procedures are set out in 40 CFR Part 16.

Sources include individuals who address correspondence to the Agency or any of its employees in their official capacities; Agency employees preparing responses to incoming correspondence or who generate original correspondence in their official capacities; and the White House and other federal agencies (referrals to the Agency).

None.

Office of Inspector General credential records: Office of the Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460; All other credential records: Security and Property Management Branch, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

EPA employees who are required to carry credentials that identify the bearer as having the authority to act in an official enforcement, inspection, or investigative capacity.

This system contains all or part of the following information: Name of individual, title, grade, position, location, credential number, expiration date, date issued, status.

Federal Property and Administrative Services Act of 1949, 40 U.S.C. 486(c).

To issue official EPA credentials to designated Agency employees who are required to carry credentials to identify them as having the authority to act in an official enforcement, inspection, or investigative capacity; to maintain a record of all holders of credentials, for renewal and recovery of expired credentials, and to identify lost or stolen credentials.

General routine uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To any person in response to a request to verify the credentials of an EPA employee.

Storage:

File folders and computer database.

By name, credential number, or location of the data subject.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are destroyed three months after separation or revocation of credential.

Office of Inspector General credential records: Assistant Inspector General for Management, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. All other credential records: Chief, Security and Property Management Branch, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and the offices preparing credentials.

Office of General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

The Claims Office Master Files (COMF) contains claim records affecting individuals in six categories. COMF-TOR is composed of records covering individuals filing claims under the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., for money damages for injury, death or damage caused by the negligence or wrongful acts or omissions of employees of EPA. COMF-FCC is comprised of records covering individuals who are indebted to EPA and against whom EPA has initiated actions under the Federal Claims Collection Act, as amended, 31 U.S.C. 3711 et seq. COMF-MCE is composed of records covering individuals making claims for loss or damage to personal property under the Military Personnel and Civilian Employees Claims act, 31 U.S.C. 3721. COMF-WAV is composed of records covering individuals requesting waiver under 5 U.S.C. 5584 of claims for erroneous payments of salary or transportation expenses. COMF-GAR is composed of records covering EPA employees whose salaries are garnished under 42 U.S.C. 659, 661-662 for alimony, child support, or commercial garnishments. COMF-RCD is composed of records covering individuals claiming reimbursement of collision deductible payments on rental vehicles.

1. COMF-TOR contains records relating to tort claims against EPA. It may contain administrative claims, investigative reports, witness statements, certifications of scope of employment, damage estimates, medical records, letters to claimants, claimant responses, the Agency final decision on claims, and other records concerning tort claims. COMF-FCC contains documents relating to debts owed EPA by individuals, corporations, State and local governments, and Indian tribes. It may include documents which evidence the debt (e.g., audit reports, travel voucher, consent decrees, etc.), demand letters, debtor responses, credit reports, information obtained from private collection agencies, and other records concerning debt claims. It may contain the social security numbers of individual debtors to the extent such numbers are contained in travel vouchers or other documents upon which the debt is based.

2. COMF-MCE contains records relating to employee claims for loss or damage to personal property. It may contain administrative claim forms, investigative reports, supervisor's reports, accident reports, documentation of the amounts claimed as damages, the Agency final action on claims, and other records concerning employee property claims.

3. COMF-WAV contains records relating to employee requests for waiver by the Government of claims for erroneous payment of salary or travel expenses. It may contain employee request for waiver forms, investigative reports and recommendations, certifications of the amount of overpayment, personnel records relevant to overpayments, evidence of the Government's final action on the request, and other records concerning waiver requests. The social security number of the employee is contained in the file.

4. COMF-GAR contains legal documents supporting the garnishment of the salary of EPA employees. It may include the order of garnishment or attachment, notices to the employee of garnishment, responses by the employee, payroll information, and other records concerning garnishment requests. The social security number of the employee may be contained in the file.

5. COMF-RCD contains records required to settle claims against EPA employees for rental car damage deductible claims. It may contain rental agreements, accident reports, damage estimates, employee requests for reimbursement, travel vouchers, correspondence with rental car companies, evidence of the Agency final action on the claim, and other records concerning rental car deductible claims.

COMF-TOR: 28 U.S.C. 2671 et seq. and 40 CFR part 10.

COMF-FCC: 31 U.S.C. 3711 et seq. and 4 CFR parts 101-105.

COMF-MCE: 31 U.S.C. 3721 and 40 CFR part 14.

COMF-WAV: 5 U.S.C. 5584 and 4 CFR parts 91-92.

COMF-GAR: 42 U.S.C. 659, 661-662 and 5 CFR part 581.

COMF-RCD: 5 U.S.C. 5704.

To assist the EPA Claims Office in managing its receipt, tracking, processing, and resolution of claims and to assist the Department of Justice and EPA in final resolution of claims.

General routine uses A, D, E, F, G, H, J, and K apply to this system. Records may also be disclosed:

1. To a Federal, State or local agency where necessary to enable EPA to obtain information relevant to an EPA decision concerning a claim by or against an employee.

2. Records maintained in the COMF-FCC subsystem may be disclosed to commercial collection agencies under contract with EPA, as provided by 31 U.S.C. 3718 and 40 CFR part 13, for collection Purpose(s).

3. Records maintained in the COMF-RCD subsystem may be disclosed to rental car companies as part of EPA's resolution of claims by the rental car companies for damage.

4. Records maintained in COMF-RCD may be disclosed to Federal agencies where relevant to their involvement in the rental agreement or claims arising from it.

5. Records maintained in the COMF-GAR subsystem may be disclosed to the State agency responsible for child support and/or alimony collection and enforcement, and for enforcing commercial garnishment orders.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from records maintained in the COMF-FCC subsystem to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3701(a)(3)(B)).

Storage:

In file folders in file cabinets within the Claims Office. Records are accessible through computer indexes maintained in the Claims Office.

By the name of the person, corporation, local or state government or Indian tribe, and the assigned claim number. This information is maintained in computer indexes within the Claims Office.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

COMF records are retained for ten (10) years. A resolved claim is retained within the Claims Office for five (5) years then transferred to the Federal Records Center where it is retained for an additional five (5) years. The record is destroyed by the Federal Records Center at the end of the retention period.

EPA Claims Officer, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and EPA employees in their official capacities. Other sources are:

COMF-TOR--local police authorities and witnesses;

COMF-FCC--private collection agencies and credit bureaus, other Federal agencies, local officials and State employees;

COMF-MCE--law enforcement and security personnel;

COMF-GAR--State court authorities and garnishers;

COMF-RCD--rental car companies and automobile repair companies.

Career Resource &Counseling Center, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. EPA offers counseling services to employees at regional offices through a national agreement with the Public Health Service. See the appendix for addresses of regional and other offices.

EPA employees who seek, are referred to, and/or receive assistance through the Agency Employee Counseling and Assistance Program in connection with personal or work related problems, including, but not limited to, problems related to alcohol and/or drug abuse.

Records of employees who have been counseled or otherwise assisted. Information which may be found in this record system includes the employee's name, location within the Agency, sex, age, race, office telephone number, grade, job title and series; problem assessment, recommended treatment, referral source and client status; notes about counseling sessions made by the counselor; copies of admonishments and reprimands received by the employee; copies of performance appraisals received by the employee; copies of performance appraisals; and documentation of treatment from therapists, physicians, rehabilitation treatment centers and other outside private or community resources.

42 U.S.C. 290dd-1, 290ee-1; 5 U.S.C. 7901; Executive Order 12564 (Sept. 15, 1986).

To counsel EPA employees who are experiencing personal or work related problems, including alcohol and drug abuse problems, which may affect their work performance; to document the nature of the employee's problem and the progress made, to record an employee's participation in and the results of community or private sector treatment or rehabilitation programs, and, with the employee's consent, to coordinate with appropriate supervisory or management officials concerning the progress of the employee's rehabilitation; to conduct scientific research, management and financial audits and program evaluations, but individual employees shall not be identified in any resulting reports, audits, or evaluations nor their identities further disclosed in any manner.

General routine uses F and H apply to this system. Disclosure of records pertaining to an employee's alcohol or drug abuse is restricted under the provision of the Confidentiality of Alcohol and Drug Abuse Patient Records regulations, 42 CFR part 2.

Storage:

Paper files.

By the names of the client employees and by client numbers cross-indexed by names.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

ECAP records are retained until three years after termination of counseling or until the individual leaves the EPA and are then destroyed.

Director, Career Resource and Counseling Center, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, a record subject's family, sources to whom a record subject has been referred for assistance, supervisors and other EPA officials, agency health unit, and ECAP counselors.

National Computer Center, Environmental Protection Agency, Research Triangle Park, North Carolina 27711; other EPA offices. See the appendix for addresses of regional and other offices.

Individuals who owe monies to and individuals who are owed monies from the Environmental Protection Agency are covered by the system. This includes, but is not limited to, monies owed to EPA for refunds, penalties, travel advances, Interagency Agreements, or Freedom of Information Requests. This system also contains information on corporations and other entities that are in debt to EPA. Records on corporations and other entities are not subject to the Privacy Act. This system also includes monies owed by EPA to Agency employees, consultants, private citizens, and others who travel or perform other services for EPA.

This system of records is composed of an accounts receivable module and travel and other accounts payable modules. The system contains personal identifying information such as names, addresses, and Social Security numbers of persons indebted to or owed money by EPA. The accounts receivable module contains information about the nature of the debt or claim, the amount owed, the history status of the debt, and information that relates to and documents efforts to collect debts owed the Agency. The travel and other accounts payable modules contain information about the travel authorization; travel vouchers, which support the claim for the reimbursement to the travel; travel advance authorizations, which provide fund advances to pay travel expenses incurred in the performance of official government business; and finally itemized invoices for other services performed for EPA. In both modules, banking information necessary to support electronic funds transfers may be maintained.

31 U.S.C. 3511-3513; 5 U.S.C. 5514; 31 U.S.C. 3702; 31 U.S.C. 3711 et seq.; Executive Order 9397 (Nov. 22, 1943).

Records in the accounts receivable module are used primarily to create a record of, and track, all accounts receivable and to assist EPA in collecting debts owed the Agency. Records in the travel and other accounts payable modules are used primarily to create a record of and to track all monies owed by the EPA for authorized travel and for other services performed for EPA.

General routine uses A, B, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To Union representatives when relevant and necessary to their duties as exclusive bargaining agents under the Civil Service Reform Act of 1978, 5 U.S.C. 7111, 7114.

2. To the Office of Management and Budget, and Department of Treasury for Purpose(s) of carrying out EPA's financial management responsibilities.

3. To the Defense Manpower Data Center of the Department of Defense, U.S. Postal Service, Department of the Treasury, Justice Department or other federal agencies for the Purpose(s) of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the U.S. Government under programs administered by EPA. The Purpose(s) of the disclosure is to collect the delinquent debts by voluntary repayment, administrative, salary, tax refund offset procedures, or through litigation. When disclosures are made as part of computer matching programs, EPA will comply with the Computer Matching and Privacy Protection Act of 1988.

4. To provide debtor information to consumer reporting agencies in order to obtain credit reports for use by EPA for debt collection Purpose(s) and to report delinquent debts.

5. To provide debtor information to debt collection agencies under contract to EPA to help collect debts owed EPA. Debt collection agencies will be required to comply with the Privacy Act and their agents will be made subject to the criminal penalty provisions of the Act.

Note: The term "debtor information" as used in the routine uses above is limited to the individual's name, address, social security number, and other information necessary to identify the individual; the amount, status and history of the claim; and the agency or program under which the claim arose.

Disclosure to consumer reporting agencies:

Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(30)).

Storage:

On computer systems, tapes, disks, microfiche, and other hard copy formats. The mainframe and the computer tapes and disks are located in Research Triangle Park, North Carolina. Backup tapes are maintained at a disaster recovery site.

Accounts receivable module records are indexed by account receivable control number (a number assigned to each "incoming" account receivable). Individual records can be accessed by using a cross reference table which links accounts receivable control numbers with debtors names and associated debtor information. Travel and other accounts payable module records are retrievable by name and social security number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are maintained for at least two years. In some cases depending on program needs, records may be maintained for a longer period. Manual records are ultimately transferred to a Record Center where they are kept until disposed of in accordance with record disposal schedules.

Comptroller, Office of the Comptroller, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contain a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, supervisors, consumer reporting agencies, debt collection agencies, the Department of the Treasury and other Federal agencies.

Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Persons who report information to the Office of Inspector General (OIG) concerning the possible existence of activities constituting a violation of law, rules, or regulations, mismanagement, gross waste of funds, abuse of authority, or a substantial and specific danger to the public health or safety, and the subject of the complaints.

Complainants who report indications of wrongdoing; name and address of the complainant (except for anonymous complainants), date complaint received, program area, nature and subject of complaint, any additional contacts and specific comments provided by the complainant; information on the OIG disposition of the complaint, including investigative case number, preliminary inquiry number, dates of referral, reply, and follow-up, and status and disposition code of the complaint.

Inspector General Act of 1978, 5 U.S.C. app. 3; and 5 U.S.C. 301.

To conduct and supervise OIG audits and investigations relating to programs and operations of the EPA; to promote economy, efficiency, and effectiveness in the administration of such programs and operations; and to prevent and detect fraud and abuse in such programs and operations.

General routine uses A, B, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To any source, private or public, to the extent necessary to secure from such source information relevant to a legitimate EPA investigation, audit, decision, or other inquiry.

2. To a Federal agency responsible for considering suspension or debarment action where such record would be relevant to such action.

3. To the Department of Justice to obtain its advice on Freedom of Information Act matters.

4. In response to a lawful subpoena issued by a Federal agency.

Storage:

Hard copy files and a computer database.

By case number, complainant or subject name, and subject matter.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are retained and disposed of in accordance with EPA Records Control Schedules, Inspector General Records, approved by the National Archives and Records Administration.

Assistant Inspector General for Mission Systems, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Complainants who are employees of EPA; employees of other Federal agencies; employees of state and local agencies; and private citizens. Records in the system come from complainants through the telephone, mail, personal interviews, and Internet Web Site. Because security cannot be guaranteed on the Internet site, complainants are advised that information they provide through the Internet site may not be confidential.

Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act of 1974, subject to the limitations set forth in that subsection: 5 U.S.C. 552a (c)(3); (d); (e)(1); (e)(4)(G); (e)(4)(H); and (f)(2) through (5).

Office of Acquisition Management, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

EPA employees performing contract management who are subject to the Agency certification program and who are certified, as set forth in Chapter 7 of the EPA Contracts Management Manual.

Training records for the EPA contract manager certification program, including an individual's training history, name, title, organization, mail code, business address, work phone number, employee number, previously contract management courses, course completion dates, and interim certification status.

Office of Federal Procurement Policy Act of 1974, 41 U.S.C. 414.

To assure a proficient contract management workforce by identifying EPA employees who are eligible to be or have been certified as Contract Managers.

General routine uses A, D, E, F, G, H, and K apply to this system.

Storage:

Computer database and hardcopy files.

From the computer database by an employee's name or office mail code; from hardcopy files by an employee's name and date of training.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records may be deleted from the Acquisition Training System upon the employee's separation from the Agency.

Manager, Acquisition, Training, and Oversight Service Center, Office of Acquisition Management, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and EPA acquisition management officials.

National Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

EPA employees, contractors, grantees, and other persons performing services on behalf of the EPA who use telecommunications services charged to EPA.

Records relating to the use of EPA telecommunications services (e.g., telephone calls, video conference, 800 number calling, satellite downlinks, credit card calls), records indicating the assignment of telephone numbers to personnel, and records indicating the location of telephones.

31 U.S.C. 1348(b).

To aid in planning its future telecommunications needs, and to control telecommunications costs by ensuring that facilities are used only for official Purpose (s)s and by determining individual accountability for telephone usage.

General routine uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To a telecommunications company and/or the General Services Administration who are providing telecommunications support to verify billing or perform other servicing to the account.

Storage:

Mainframe computer, computer tapes, and other computer media.

By originating and destination telephone numbers, responsible individuals, call date, call time, call duration, destination city and state, and calling charge.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are disposed of in accordance with the National Archives and Records Administration, General Records Schedule 12.

Director, National Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

(1) EPA employees, contractors, grantees, and other persons who are performing services on behalf of the EPA, (2) EPA telephone assignment and Locator records, (3) GSA and other phone companies, and (4) EPA-owned Private Branch Exchange systems.

Office of Grants and Debarment, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460, and Regions 1 through 10 which recommend suspension and debarment action. See the appendix for the address of regional offices.

Individuals who have been suspended, proposed for debarment, or debarred from Federal procurement and assistance programs and individuals who have been the subject of agency inquiries to determine whether they should be debarred and/or suspended from Federal procurement and assistance programs.

Records include information on individuals and firms excluded or considered for exclusion from Federal acquisition or assistance programs as a result of suspension or debarment proceedings initiated by EPA. Such information includes, but is not limited to, names and addresses of individuals covered by the system of records, evidence obtained in support of Action Referral Memoranda and Case Closure Memoranda, interim decisions, compliance agreements, audits of compliance agreements, and final determinations. Examples of evidence contained in files include correspondence, inspection reports, memoranda of interviews, contracts, assistance agreements, indictments, judgment and conviction orders, plea agreements, and corporate information. Evidence may include documents containing individuals' Social Security Numbers. Computer generated records include data regarding categories and status of cases.

Federal Property and Administrative Services Act of 1949, 41 U.S.C. 251 et seq.; Office of Federal Procurement Policy Act, 41 U.S.C. 401 et seq.; Executive Order 12549 (Feb. 18, 1986); and Executive Order 12689 (Aug. 16, 1989).

To assist EPA in assembling information on, conducting, and documenting debarment and suspension proceedings to ensure that Federal contracts and Federal assistance, loans, and benefits are awarded to responsible business entities and individuals.

General routine uses A, B, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To the General Services Administration (GSA) to compile and maintain the "Lists of Parties Excluded From Federal Procurement or Nonprocurement Programs" in accordance with FAR 9.404 and 40 CFR 32.500 and 32.505.

2. To organizations suspended, proposed for debarment of debarred in EPA proceedings; to the legal representatives of such organizations; and to the legal representatives of individuals suspended, proposed for debarment or debarred in EPA proceedings.

3. To a Federal, state, or local agency, financial institution, or other entity to verify an individual's eligibility for engaging in a covered transaction as defined at 40 CFR 32.200.

4. To Federal, state, or local agencies, in response to requests or subpoenas, or otherwise, for the Purpose (s) of; (a) assisting them in administering Federal acquisition, assistance, loan and benefit programs or regulatory programs, (b) assisting them in discharging their duties to ensure that Federal contracts and assistance, loans, and benefit programs are awarded to responsible individuals and organizations, and (c) ensuring that Federal, state or local regulatory responsibilities are met.

5. To the public, upon request, and to publishers of computerized legal research systems, but such disclosures shall be limited to interim or final decisions and settlement .

Storage:

File folders, computer databases, and other electronic media.

By name of the firm or individual and by file number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are retained in accordance with EPA's Assistance and Interagency Agreement Records Schedule, NC1-412-85-25/7. Investigative and advocacy files are destroyed after the issuance of a final determination or entry of a compliance agreement. Audit files are retained throughout the term of the relevant compliance agreement. The official administrative record is retained in the office until three months after the period of debarment or voluntary exclusion expires, or all provisions of the compliance agreement have been completed. The official administrative record is then transferred to the Federal Records Center (FRC) for storage. Files relating to cases closed without action are also transferred to the FRC three months after the decision to close the matter. The records transferred to the FRC are destroyed when they are 6 years and 3 months old.

Director, Office of Grants and Debarment, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

EPA and other Federal officials, state and local officials, private parties, businesses and other entities who may have information relevant to an inquiry, and individuals who have been suspended, proposed for debarment or debarred, and their legal representatives.

Human Studies Facility, Human Studies Division, National Health and Environmental Effects Research Laboratories, Office of Research and Development, Environmental Protection Agency, 104 Mason Farm Road, Chapel Hill, NC 27599.

Individuals who volunteer for participation in EPA-sponsored, human studies research, whether or not they are accepted for participation, and individuals who participate in the research.

Names, addresses, telephone numbers of individual volunteers; individual vital statistics; medical histories; psychological profiles; results of laboratory tests; results of participation in specific research studies; and related records pertinent to the human subject research program.

Resource Conservation and Recovery Act, 42 U.S.C. 6981; Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking Water Act, 42 U.S.C. 300j-1; Federal Water Pollution Control Act, 33 U.S.C. 1254; Toxic Substances Control Act, 15 U.S.C. 2609; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136r.

To support the EPA regulatory process by providing scientific information on the health effects of environmental pollutants; to screen volunteers to protect them from unnecessary health risks, to document their medical condition, and to document the specific research activities in which the subjects participated.

General routine uses D, E, F, H, and K apply to this system. Records may also be disclosed:

1. To scientists at governmental or private institutions, research centers, or businesses who assist with EPA research projects or who conduct related research (normally peer reviewed and institutional review board approved) that can benefit from access to EPA research records.

2. To public health authorities in conformity with federal, state, and local laws when necessary to protect the public health. Individuals whose records might be disclosed under this authority are normally notified of the possibility of disclosure through informed consent agreements.

Storage:

In file folders, on index cards, and in an electronic database. Some records may also be stored off site in a secure facility maintained by a contractor to the EPA Human Studies Division.

By name and by identifying numbers assigned for each project.

Electronic records are maintained in a secure, password protected electronic system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

The records are permanently maintained.

Director, Human Studies Facility, Human Studies Division, National Health and Environmental Effects Research Laboratories, Office of Research and Development, Environmental Protection Agency, 104 Mason Farm Road, Chapel Hill, NC 27599.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Research subjects. Medical records of a research subject may be obtained occasionally with the consent of the research subject.

Transportation Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Records may also be maintained in regional offices. See the appendix for the address of regional and other offices.

EPA employees apply for and participate in the EPA Transit Subsidy Program and the Guaranteed Ride Home Program.

Name, social security number, home address, grade level, office address and phone number, current and proposed commuting pattern, estimated monthly commuting cost, certification and recertification forms, and other information related to carrying out activities under the transit subsidy program.

Federal Employees Clean Air Incentives Act, 5 U.S.C. 7905; and Executive Order 9397 (Nov. 22, 1943).

To manage the EPA Transit Subsidy Program, including receipt and processing of employee applications and distribution of the fare media to employees; to track the use of appropriated funds used to support the program; and to evaluate employee participation in the program.

General routines uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To federal, state, or local agencies to detect unauthorized payments, fraud and abuse, or recoup improper payments in transit subsidy programs.

Storage:

In a computer database and in file folders.

By name and the first four digits of the social security number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are retained for a maximum of two years following the last month of an employee's participation in the EPA Transit Subsidy Program. Shredding destroys paper copies. Computer files are destroyed by deleting the record from the file.

Team Leader, Transportation Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record subjects.

National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Individuals (principal investigators and fellows) who request or have previously requested support from the ORD research grants programs, either individually or through an academic institution, state agency, or non-profit organization.

Names of the principal investigators, research proposals and their identifying numbers, supporting data from the academic institutions or other applicants, proposal evaluations from peer reviewers, review records, financial data, and other material related to evaluation of applications.

Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42 U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et seq.; Safe Drinking Water Act, 42 U.S.C. 300j-1; Toxic Substances Control Act, 15 U.S.C. 2609, Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. 9660. Other laws may be relevant as well.

To assist EPA in conducting and documenting the receipt and review of applications and award of research grants to the most meritorious applicants in response to solicitations issued by the Office of Research and Development in furtherance of its Science to Achieve Results (STAR) program.

General routine uses A, B, C, D, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To qualified reviewers retained by EPA for their opinion and evaluation of applicants and their proposals as part of the application review process.

2. To other Federal government agencies and private-sector organizations regarding applicants in order to coordinate joint grant programs between Federal agencies, State or local government agencies, and/or private-sector organizations.

3. To the applicant institution to obtain data for use in reviewing applications, awarding grants, or administering grants.

Storage:

Electronic databases and hard copy files.

Electronic files may be retrieved by most data elements in the database (primarily by topic area and assistance number). Retrieval by name of principal investigator is reserved to the system manger.

Electronic records are maintained in a secure, password protected electronic system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Hard copies of awarded proposals are transferred to the Federal Records Center one year after closeout where they are retained for an additional six years. Hard copies of declined proposals are destroyed three years after they are declined.

Director, Peer Review Division, National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Academic institutions, principal investigators, other applicants, peer reviewers, and EPA and other Federal agency personnel.

Pursuant to 5 U.S.C. 552a(k)(5), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3) and (d).

National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Peer reviewers who may be retained by EPA to evaluate grant, fellowship, and cooperative agreement applicants and their applications.

Names of peer reviewers, supporting data about their academic institutions or other institutional affiliations, proposal evaluations from peer reviewers, review records, contract and financial data, committee or panel discussion summaries, and other agency records containing or reflecting comments on the applications or the applicants from peer reviewers.

Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42 U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et seq.

To assist EPA conduct and document review of applications for research grants, cooperative agreements, and fellowships through the use of peer reviewers from the scientific community.

General routine uses A, B, E, F, G, H, and K apply to this system.

Records may also be disclosed:

1. To Federal government agencies that cooperate with EPA in joint grant programs.

Storage:

Electronic database and on CD-ROM.

By the name and subject related characteristics of peer reviewers.

Electronic records are maintained in a secure, password protected electronic system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

File is cumulative and is maintained indefinitely.

Director, Peer Review Division, National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, and EPA and other Federal agency personnel.

Office of General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Invention reports from contractors, subcontractors, grantees, and cooperative agreement recipients are submitted to and maintained on behalf of EPA by the Office of Policy for Extramural Research Administration, National Institutes of Health, Bethesda, Maryland, in the Extramural Invention Information Management System (code-named Edison).

EPA employees and employees of contractors, subcontractors, grantees, cooperative agreement recipients (40 CFR part 30), and parties to cooperative research and development agreements (15 U.S.C. 3710a) who have submitted invention reports to EPA.

Invention reports, patent applications, patents, patent assignments, licenses, procurement requests, Government purchase orders, and other documents relevant to inventions made under EPA sponsorship.

Executive Order 9865 (June 14, 1947), Executive Order 10096 (Jan. 23, 1950), 35 U.S.C. Ch. 18 (Patent Rights in Inventions Made with Federal Assistance), 37 CFR parts 401, 404, and 501; 40 CFR part 30, 48 CFR parts 27 and 52; 15 U.S.C. 3710a.

Records are maintained for the Purpose (s) of documenting inventions made under EPA sponsorship, including filing patent applications, determining rights to inventions, licensing inventions, and ascertaining inventorship and priority of invention.

General routine uses A, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To scientific personnel who possess the expertise to understand the invention and evaluate its importance to the Government and/or the public.

2. To contract patent counsel and their employees retained by the Agency for patent searching, preparation and prosecution of United States and foreign patent applications.

3. To Government agencies that we contact regarding possible use, interest in or ownership rights in our inventions.

4. To technology assistance personnel, technology evaluators, technology finders, and prospective licensees who may further make the invention available to the public through evaluation, promotion, sale, use, or publication.

5. To parties, such as supervisors of inventors, whom we contact to determine ownership rights, and to people contacting us to determine the Government's ownership.

6. To the United States and foreign Patent and Trademark Offices when we file U.S. and foreign patent applications.

Storage:

Individual file folders in file cabinets and indexed on computer tracking system.

By inventor's name, case identification number, and patent application number or patent number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

The records are maintained for fifteen years after completion or termination of action on the disclosed invention, such as issuance of a patent. The records are maintained at EPA for approximately three and are then sent to a Federal Records Center for the remainder of the applicable retention period.

General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Invention report submitters and their supervisors; other persons with knowledge of the invention or expertise in the particular area of the invention; EPA Patent Counsel; EPA contractors who have searched the invention, prepared a patent application on the invention and/or otherwise performed work relating to a patent application; and the United States and foreign patent offices.

Office of the Comptroller, Office of the Chief Financial Officer, Financial Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Current and past employees, contractors, and consultants involved in Superfund activities.

Name, identification number, hours worked during pay period, work activity classification, travel expenses, and any other recoverable expense items.

Comprehensive Environmental Response, Compensation, and Liability Act of 1980, 42 U.S.C. 9607; 5 U.S.C. 301; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22, 1943).

To support identification and recovery of the costs of Superfund activities.

General routine uses A, D, E, F, G, H, I, and K apply to this system.

Storage:

On paper and in a computerized database.

By employee number, name, organization; Superfund site, and transaction date.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Paper and computer records may be kept indefinitely.

Director, Financial Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects.

Enterprise Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

Subjects, complainants, and witnesses in OIG investigations; OIG employees who perform investigations; and individuals who receive the results of investigations.

Investigative file information, including the names of the subjects of OIG investigations; the cities, States, and EPA regions in which the subjects were located; the names of complainants in OIG investigations; and the names of important witnesses interviewed during OIG investigations.

Inspector General Act of 1978, 5 U.S.C. app. 3.

To conduct and supervise audits and investigations relating to programs and operations of the EPA.

Routine Uses of Records Maintained in the system, including categories of users and the purposes of such uses:

General Routine Uses A, B, C, D E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To any source, private or public, to the extent necessary to secure from such source information relevant to a legitimate EPA investigation, audit, decision, or other inquiry.

2. To a Federal agency responsible for considering suspension or debarment action where such record would be relevant to such action.

3. To the Department of Justice to obtain its advice on Freedom of Information Act matters.

4. In response to a lawful subpoena issued by a Federal agency.

5. To the Department of the Treasury and the Department of Justice when EPA is seeking an ex parte court order to obtain taxpayer information from the Internal Revenue Service.

6. To a Federal, State, local, foreign, or international agency, or other public authority, for use in a computer matching program, as that term is defined in 5 U.S.C. 552a(a)(8).

7. To a public or professional licensing organization if the record indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed.

8. To any person when disclosure of the record is needed to enable the recipient of the record to take action to recover money or property of the EPA, when such recovery will accrue to the benefit of the United States, or when disclosure of the record is needed to enable the recipient of the record to take appropriate disciplinary action to maintain the integrity of EPA programs or operations.

9. To the Office of Government Ethics to comply with agency reporting requirements in 5 CFR part 2638, subpart F.

10. To officers and employees of other Federal agencies for the purpose of conducting quality assessments of the OIG.

11. To the news media and public when a public interest justifies the disclosure of information on public events such as indictments or similar activities.

12. To Members of Congress and the public in the OIG's Semiannual Report to the Congress when the Inspector General determines that the matter reported is significant.

13. To the public when the matter under audit or investigation has become public knowledge, or when the Inspector General determines that such disclosure is necessary to preserve confidence in the integrity of the OIG audit or investigative process or is necessary to demonstrate the accountability of EPA officers, employees, or individuals covered by this system, unless it is determined that disclosure of the specific information in the context of a particular case could reasonably be expected to constitute an unwarranted invasion of personal privacy.

Storage:

In a computer database.

By names of subjects, complainants, and important witnesses interviewed during investigations; investigative case file numbers; and the names and social security numbers of OIG employees.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings.

Records are retained and disposed of in accordance with EPA Records Control Schedules, Inspector General Records, approved by the National Archives and Records Administration.

Assistant Inspector General for Management, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(j), (k)(2) &(k)(5) this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Subjects of an investigation; individuals with whom the subjects are or were associated (e.g., colleagues, business associates, acquaintances, or relatives); Federal, State, local, international, and foreign investigative or law enforcement agencies; other government agencies; confidential sources; complainants; witnesses; concerned citizens; and public source materials.

Under 5 U.S.C. 552a(j)(2), this system is exempt from the following provisions of the Privacy Act of 1974, as amended: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), and (e)(8); (f); and (g). Under 5 U.S.C. 552a(k)(2) and (k)(5), this system is exempt from the following provisions of the Privacy Act of 1974 as amended, subject to the limitations set forth in this subsection; 5 U.S.C. 552a(c)(3); (d); (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5).

Office of Administrative Services, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Ave., NW., Washington, DC 20460.

Individuals who require regular, ongoing access to EPA-controlled facilities, information technology systems, or information classified in the interest of national security, including applicants for employment or contracts, Federal employees, contractors, grantees, students, interns, volunteers, other non-Federal employees and individuals formerly in any of these positions. The system also covers individuals authorized to perform or use services provided in Agency facilities (e.g., Fitness Center, etc.). The system does not apply to occasional visitors or short-term guests to whom the Agency will issue temporary identification.

This system maintains records that are used to administer and manage the administrative resources of the EPA. Categories of records include:

• Personal information such as name, home address, telephone number, and date of birth.

• Work related information such as work address, work telephone number, organization/office assignment, and company name.

• Personnel Security Records such as the results of a background investigation, and information derived from documents used to verify applicant's identity.

• Locks and Keys Management information such as combinations, locks, incidents requiring a security report, keys, and safes located at Headquarters.

• Physical Security information such as building vulnerabilities, mitigations, costs associated with mitigation, and risk designation levels at various EPA locations.

• Warehouse Management information such as type of product order, contact information for recipient, and purchase order number.

• Fitness Center information such as photographs, medical information, payroll deductions, and pay grade (GS level only).

• Driver Tracking information such as EPA vehicle license plate numbers, service records, and number of passengers utilizing the Agency buses.

• Parking and Transit information such as carpool members names, addresses, work addresses, license plate numbers, and type of cars as well as transit subsidy information such as subsidy amount, possession of a registered Smart Trip card, and serial number of Smart Trip card if registered.

• Mail Center Management information used to track registered mail. Records include mailing address of the recipient and sender, name of individual who signed for the piece of mail, date and time mail was signed for, and costs of postage for each office.

• Printing information such as name and telephone number of the office requesting print jobs, the budget associated with the print job, and completion and delivery of the print job.

• Trouble Ticket information such as the name and work telephone number of the caller and the nature of the information technology problem.

5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); and the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Federal Property and Administrative Act of 1949, as amended.

The purpose of this system is to administer and manage administrative resources for the EPA. Each module's purpose is described below.

• Physical Security--The purpose of the Physical Security module is to assist the members of the Security Management Division with assessments of the physical vulnerabilities of buildings, risk and cost of exterior/perimeter mitigations, and security access.

• Warehouse Management--The purpose of the Warehouse Management module is to assist the Agency with tracking and recording government property.

• Fitness Center Management System--The purpose of the Fitness Center Management module is to assist team members within the Safety, Health and Environmental Management Division with tracking visitors, fitness center members' information, payment, and equipment inventory and maintenance.

• Parking and Transit System--The purpose of the Parking and Transit module is to assist the members of the Facilities Management and Services Division with tracking of the use of parking spaces provided by EPA. This module also tracks EPA employees' transit subsidy and Smart Trip transactions.

• Combo, Locks, Incidents, Keys, and Safe System--The purpose of the Combo Locks Incident Keys Safe System (CLIKS) module is to assist the members of the Security Management Division with tracking documentation associated with security changes for locks and keys as well as safes and combinations. This system also maintains a log of incidents on the grounds of EPA Headquarters' sites.

• Driver Tracking--The purpose of the Driver Tracking module is to assist the motor pool of the Facilities Management and Services Division with tracking requests, ridership, vehicles and buses. The Driver Tracking module contains information about special requests for the services of an EPA driver or shuttle bus.

• Mail Center--The purpose of the Mail Center module is to track costs associated with the Agency's incoming and outgoing mail as well as route and distribute internal and external mail.

• Personnel Security System--The purpose of the Personnel Security module is to assist the members of the Security Management Division with tracking the documentation associated with security investigations for Federal and non-Federal personnel working for EPA.

General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to this system.

Storage:

Records are stored in electronic media and paper files are stored in locked file cabinets.

Records are maintained in a database that requires authorized user login and password to retrieve personal data.

Security controls used to protect personal sensitive data in OASIS are commensurate with those required for a information system rated MODERATE for confidentiality, integrity, and availability, as prescribed in NIST Special Publication, 800-53, "Recommended Security Controls for Federal Information Systems," Annex 2.

Records are retained and disposed of in accordance with EPA's records control schedule approved by the National Archives and Records Administration.

Director, Office of Administrative Services, Environmental Protection Agency, MC3201A, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC2822T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Requests for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

The system of records notice that applies to OASIS is PeoplePlus Payroll, Time and Labor Application (EPA-1). All data not collected from this system is entered manually from employees and contractors via paper or electronic format.

Under 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Personnel Security System is exempt from the following provisions of the Privacy Act of 1974 as amended, subject to the limitations set forth in this subsection; 5 U.S.C. 552a(c)(3); (d)(2), (d)(3), and (d)(4); (e)(1), and (f)(2) through (5). Although the Personnel Security System has been exempted, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect.

Enterprise Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

OIG employees; individuals who request audits or special projects; names of individual auditees.

Incoming audit requests, assignment sheets, work papers, review sheets, and reports; incoming special project requests, assignment sheets, and memorandums or briefing materials; and OIG employee timesheets.

Inspector General Act of 1978, 5 U.S.C. app. 3.

To assist the OIG in planning audits, investigations, and other operations of the OIG; monitoring OIG performance of its activities; and reporting results.

General routine uses A, D E, F, G, H, I, J, and K apply to this system.

Storage:

In a computer database.

By assignment number, audit report number, the name and social security number of the assigned OIG auditor, or the name of the audit requestor. The general assignment module contains records that are retrieved by assignment number, and the name and Social Security Number of the OIG employee performing the assignment.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings.

Records are retained and disposed of in accordance with EPA Records Control Schedules, Inspector General Records, approved by the National Archives and Records Administration.

Assistant Inspector General for Mission Systems, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subject, OIG supervisors, other EPA employees.

National Computer Center, Environmental Protection Agency, Research Triangle Park, NC 27711.

Employees, contractors, consultants, volunteers, and external users who have access to EPA computers.

Name, address, telephone number, and user identification number.

5 U.S.C. 301; 42 U.S.C. 4370e.

To regulate access to the EPA computer system, maintain computer security, and to allocate costs to computer users.

General routine uses A, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To other federal agencies authorized to register external users.

Storage:

In a computerized database.

By employee name, user identification name, and any other data element.

Computer records are maintained in a secure, password protected computer system. Any paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are kept at least as long as the record subject is affiliated with EPA and has used the computer within the last year.

Director, National Technology Services Division.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, account managers, and ADP coordinators.

Each Headquarters Office, Region, or other EPA facility may maintain emergency contact files. See the appendix for addresses of regional and other offices.

EPA employees, contractors, and consultants, and emergency response personnel from other government agencies who may need to be contacted in case of an emergency.

Name, office location, scope of the record subject's responsibilities, home telephone number, home address, email address, pager number, cell phone number, and emergency contact person. Each office may collect a different set of information.

42 U.S.C. 5121 et seq.; Executive Order 12656 (Nov. 18, 1989).

To contact employees, contractors, consultants, and others in case of an emergency or other event that may require their assistance.

General routine uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To Federal, State, local, foreign, tribal, or other public authorities or to private companies or individuals involved with an emergency (or related exercise) that may require EPA assistance.

Storage:

On paper or in a computerized database.

By employee name and responsibility.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Records are kept as long as the record subject is affiliated with EPA and has emergency responsibilities.

Manager, Emergency Operations Center, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460. Emergency coordinators in regions and other offices may also be responsible for records.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects.

National Enforcement Investigations Center, Office of Criminal Enforcement, Forensics &Training, Environmental Protection Agency, P.O. Box 25227, Denver Federal Center, Denver, Colorado 80225.

Subjects of investigation about whom data has been collected by criminal investigators of the Office of Criminal Enforcement, Forensics and Training, Criminal Investigation Division, and assembled in the form of investigative reports concerning violations of federal environmental statutes and regulations; persons who provide information and evidence that is used to substantiate environmental criminal violations are also covered by this system of records.

1. Computer Indexes: Computerized records systems for internal tracking and management of NEIC environmental enforcement technical support projects, and includes for each technical support project, a description of the project, a schedule of project milestones, the current project status, a listing of personnel working on the project, and the environmental statutes at issue. Each project may be named, for either a company or an individual, depending on the nature of the violations being investigated or on the basis of the type of support activity being provided by OCEFT/NEIC. These indexes also contain enforcement data such as planned dates for search warrants or facility inspections and types of sampling or analyses to be conducted.

2. Project Files. Documentary information relating to an enforcement matter to which OCEFT/NEIC is providing support, including, but are not limited to, correspondence (case coordination reports, memos of conversation, and other records of communication relating to the matter); witness interviews (on-site statements of interviews generated by either an NEIC investigator or another agency or person); regulatory history (permits and reports generated as a result of normal program activity); technical support (project reports generated as a result of the investigation); inspection notes; financial information; sampling and laboratory notes and other related investigative information.

Reorganization Plan No. 3 of 1970 (5 U.S.C. app. 1), effective December 2, 1970; Powers of Environmental Protection Agency, 18 U.S.C.3063; Comprehensive Environmental Response Compensation and Liability Act, 42 U.S.C. 9603; Resource Conservation and Recovery Act, 42 U.S.C. 6928; Federal Water Pollution Control Act, 33 U.S.C. 1319, 1321; Toxic Substances Control Act, 15 U.S.C. 2614, 2615; Clean Air Act, 42 U.S.C. 7413; Federal Insecticide, Fungicide and Rodenticide Act, 7 U.S.C. 136j, 136l; Safe Drinking Water Act, 42 U.S.C. 300h-2, 300i-1; Emergency Planning and Community Right-To-Know Act of 1986, 42 U.S.C. 11045; and the Marine Protection, Research, and Sanctuaries Act of 1972, 33 U.S.C. 1415.

To provide support in investigations of persons or organizations alleged to have violated any Federal environmental statute or regulation or, pursuant to a cooperative agreement with a state, local, or tribal authority, an environmental statute or regulation of such authority.

General Routine Uses A, C, D, E, F, G, H, and K apply to this system.

Records may also be disclosed:

1. To a potential source of information to the extent necessary to elicit information or to obtain cooperation of that source in furtherance of an EPA criminal investigation.

2. To the Department of Justice for consultation about what information and records are required to be publicly released under federal law.

3. To a federal agency in response to a valid subpoena.

4. To Federal and state government agencies responsible for administering suspension and debarment programs.

5. To international law enforcement organizations if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the organization or a law enforcement agency that is a member of the organization.

6. To the news media and public unless it is determined that the release of the specific information in the context of a particular case would constitute an unwarranted invasion of privacy.

7. To any person if the EPA determines that compelling circumstances affecting human health, the environment, or property warrant disclosure.

8. In connection with criminal prosecutions or plea negotiations to the extent that disclosure of the information is relevant and necessary to the prosecution or negotiation and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

Storage:

Hard copy files and computer databases.

Project Files are assigned a project file number and records are maintained in numerical order. The computer index may use the project title, the name of an individual, or the name of an organization to retrieve data and records.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Computerized data from the system is retained for a period of ten years, then removed from the system and stored on hard disk. Project files relating to criminal investigations are retained according to EPA Records Schedules. Closed project files are retained no less than two years and no more than five years in the office. Criminal project files are destroyed by the Federal Records Center no less than five years and no more than fifteen years after the closing date depending on prosecution status. Project files relating to civil investigations are retained according to media specific EPA Records Retention schedules for civil investigations. Depending on the media, closed files are retained no less than 1 year and no more than 3 years in the office. Project files classified as disposable are retained by the Federal Records Center no less than three years and no more than eight years depending on the media. Project Files classified as permanent records are transferred from the Federal Records Center to the National Archives from 15-18 years after the closing date depending on the media.

Director, National Enforcement Investigations Center, Office of Criminal Enforcement, Forensics and Training, P.O. Box 25227, Denver Federal Center, Denver, Colorado 80225.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(j) or (k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. Exemptions from access may be complete or partial, depending on the particular exemption applicable. However, EPA may, in its discretion, grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

EPA employees and officials; employees of Federal contractors; employees of other Federal agencies and of State, local, tribal, and foreign agencies; witnesses; informants; public source materials, and other persons who may have information relevant to OCEFT/NEIC investigations.

Pursuant to 5 U.S.C. 552a(j)(2) this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5) and (e)(8); (f)(2) through (5); and (g). Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5).

National Enforcement Training Institute, Office of Criminal Enforcement, Forensics, and Training, Office of Enforcement and Compliance Assurance, Environmental Protection Agency, Ariel Rios Federal Building, 1200 Pennsylvania Avenue, NW, Washington, D.C. 20460.

Federal, state, local, and tribal environmental enforcement personnel who are enrolled in or have attended OCEFT/NETI environmental enforcement related training.

Cost and/or budget related data, student registrations and transcripts, course descriptions, course lists, course rosters, course catalogs, and other related records. Registrations and transcripts contain students' names, telephone numbers, e-mail addresses, mailing addresses, fax numbers, titles, and work affiliation.

Pollution Prosecution Act of 1990, 42 U.S.C. 4321; Executive Order 9397 (Nov. 22, 1943).

To manage environmental enforcement related training data.

General Routine Uses A, D, E, F, G, H, and K apply to this system.

Storage:

Computer database.

Files are retrieved by individuals using a log-in name and individually selected password.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings. The computer system also maintains a user log that identifies and records persons who access and use the system.

Retained indefinitely.

Director, National Enforcement Training Institute, U.S. Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Ave. NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances. In addition, any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, may access the database using the "find self" feature. If the record is found, the user can personally update/correct the information contained in the record.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Individual enrollees.

Libby Exposure Assessment Document Repository, Technical Assistance Unit, Office of Ecosystem Protection and Remediation, U.S. Environmental Protection Agency, 999 18th Street, Suite 500, Denver, CO, 80202.

Individuals who volunteer for participation in the EPA-ATSDR Libby Asbestos medical testing-exposure assessment.

Documents containing names, addresses, telephone numbers of individual volunteers; individual volunteer's vital statistics, medical histories and exposure history; results of laboratory tests and x-rays of volunteers. In addition, medical and health information pertaining to Zonolite Mine employees received from W.R. Grace pursuant to requests made under section 104(e) of the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA" ), 42 U.S.C. 9604(e), will be included in this system of records.

CERCLA, 42 U.S.C. 9604(e).

To support EPA's CERCLA emergency removal process at the Libby Asbestos Site by assessing exposure pathways and exposure outcomes due to amphibole asbestos, thus enabling EPA to provide long-term protection of public health and welfare.

These records will be used by and disclosed to: A, F, H, and K

Storage:

In file folders and on computer databases. Computer database backup media will be protected in accordance with this notice.

By name, by address, by identifying code numbers, and social security numbers.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or rooms.

The records will be maintained during the pendency of EPA's investigation and cleanup of the Libby Asbestos Site and for a period in compliance with EPA's records retention requirements. Once these periods have expired, the records will be disposed of in accordance with the applicable records schedule.

Office of Ecosystem Protection and Remediation: Chief, Technical Assistance Unit, Suite 500, 999 18th Street, Denver, CO 80202.

Individuals who want to know whether this system of records contains a record about them, who want access to their record, or who wants to contest the contents of the record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Exposure assessment subjects and individuals identified in W.R. Grace documents.

None.

U.S. Environmental Protection Agency/Office of Human Resources and Organizational Services/Employee Services Staff, MC: 3611, Washington, DC 20460.

(1) Current employees of the Environmental Protection Agency who voluntarily apply for a child care subsidy, their spouses, and children who are enrolled in a licensed Federal and non-Federal center, and licensed home-based care.

(2) Child-care providers of these employees.

The information collected will include the employee's name, spouse's name, employee's title, grade, home and work telephone numbers, home and work addresses, the organization in which the employee works, the employee's social security number, the spouse's social security number, the employee's tax returns, the spouse's tax returns, the name and social security number of the child on whose behalf the parent is applying for a subsidy, the child's date of birth, the date of entry into the Child Care Subsidy Program, and the amount of subsidy received; the name, address, telephone number, employer identification number (EIN), license and accreditation status of the child care center in which the employee's child(ren) is (are) enrolled, and the dates of attendance.

Pub. L. 107-67, sec. 630 and Executive Order 9397.

The primary use of the records maintained in this system is to establish and verify Environmental Protection Agency employee's eligibility for child care subsidies in order to provide monetary assistance to them. Other uses of the records in the system include verifying the eligibility of child care and verifying compliance with regulations.

General routine uses applicable to more than one system includes: A; E; F; H; J, as stated in the guidelines for preparing notice for a system of records under the Privacy Act.

Storage:

Records are stored both in file folders, and in electronic form, in computer systems.

Records are retrieved by the names, regional location and social security numbers of employees applying for child care subsidies.

Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are password-protected and maintained with safeguards meeting the security requirements of 40 CFR 16.10--Disclosure of record to person(s) other than the individual to whom it pertains.

Records are retained and disposed of in accordance with National Archives and Records Administration guidelines.

National Program Manager/Office of Human Resources and Organizational Services, U.S. Environmental Protection Agency, MC:3611, Washington, DC 20460.

Inquiries regarding the existence of records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and social security number, and must meet the content requirements of 40 CFR 16.3--Procedures for requests pertaining to individual records in a record system.

A request for access to records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and social security number, and meet the content requirements of 40 CFR 16.3--Procedures for requests pertaining to individual records in a record system.

A petition for amendment for records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and Social Security Number, and meet the content requirements of 40 CFR 16.7--Request for correction or amendment of record.

Applications for child care subsidies and supporting records, which are voluntarily submitted by EPA employees applying for child care subsidies.

None.

None.

National Technology Service Division, Office of Technology Operations and Planning, U.S. Environmental Protection Agency; 79 Alexander Drive; Building 4201, MD-34; Research Triangle Park, North Carolina 27711.

Individuals covered by the system include the assigned OIG auditor or evaluator, the audit or evaluation requestor, or the interviewee. (If Federal employees, this information will include their name, title, EPA office, EPA organization mail code, General Schedule occupation series and grade, geographic location, and type of employee (e.g., EPA employee or EPA OIG employee).)

Records consist of materials compiled and/or generated in connection with audits, evaluations, and other non-audit services performed by OIG staff. These materials include information regarding the planning, conduct, and resolution of audits and evaluations of EPA programs and participants in those programs, information requests, responses to such requests, reports of findings, etc.

Inspector General Act of 1978, as amended, 5 U.S.C. app. 3.

The records contained in the systems are used by the OIG in furtherance of the responsibilities of the Inspector General under the Inspector General Act of 1978, as amended, to conduct and supervise audits and other reviews relating to programs and operations of the EPA; to promote economy, efficiency, and effectiveness in the administration of such programs and operations; and to prevent and detect fraud and abuse in such programs and operations. The records, especially work papers, are used to generate audit and other reports. The system will automate the work papers including organization, retrieval, and indexing.

Routine Uses of Records Maintained in the system, including categories of users and the purposes of such uses: EPA's general routine uses A through K apply to this system. See 66 FR 49947-49948 for a list of EPA's general routine uses. In addition, EPA OIG's 13 specific routine uses for its Inspector General's Operating and Reporting System Investigative Files apply to this system. See 66 FR 49948-49949.

Storage:

Records are stored electronically in office automation equipment and manually in file jackets.

Records primarily will be retrieved by assignment number. Records may also be retrieved by audit report number; name of the assigned OIG auditor or evaluator; or the name of the audit or evaluation requestor, interviewee, or subject matter of the audit.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure areas or buildings with physical access and environmental controls. Direct access to the electronic database is limited to authorized employees of the OIG.

Records are retained and disposed of in accordance with EPA Records Control Schedule 700, Inspector General Records, approved by the National Archives and Records Administration.

Assistant Inspector General for Audits, Office of Inspector General (2421), Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

The System Manager will accept inquiries from individuals seeking notification of whether the system contains records pertaining to them.

Requests for access should be made in writing to the System Manager in accordance with EPA's regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

The OIG collects information from a wide variety of sources, including from EPA, other Federal agencies, the General Accounting Office (GAO), law enforcement agencies, program participants, subject individuals, complainants, witnesses and other non-governmental sources.

None.

Records maintained in FLPPSOR are stored in electronic and hard-copy formats at Research Triangle Park (RTP), NC, EPA regional offices and the Federal program contractor's office. In addition:

(1) The main system is located at EPA's National Computer Center (NCC) in Research Triangle Park (RTP), North Carolina. This database contains information entered from some of the primary sources listed below under "Categories of Records in the System" (submitted form and notifications).

(2) Hard-copy files are located in EPA regional offices and the facility operated by EPA's Federal program contractor's office. These records include the original or photocopied paper submissions (including supplementary information) provided to the Agency. Though similar in file content, the hard-copy collections maintained by the EPA contractor may differ from those maintained by the applicable regional office.

(3) EPA regional offices have developed electronic systems for their local uses. These electronic records are maintained separate from the main central server at RTP and are used solely by the regional offices.

Individuals covered by the system include those who have applied for certification to perform lead-based paint and renovation activities in the following disciplines: inspectors, supervisors, risk assessors, project designers, abatement workers, renovators, and dust-sampling technicians. Certified inspectors, supervisors, risk assessors, project designers, and abatement workers may be listed on EPA's Lead home page in the future. All renovators and dust-sampling technicians will be listed on EPA's Lead home page.

FLPPSOR contains individuals' names, home addresses, telephone numbers, dates of birth, work-related information, signatures, course test scores, submitted fees, and certificate numbers.

40 CFR Part 745 Lead--Requirements for Lead-Based Paint Activities in Target Housing and Child-Occupied Facilities and 40 CFR Part 745 Lead--Renovation, Repair, and Painting Program.

The purpose of FLPPSOR is to maintain information submitted to the Agency through various documents under the Federal Lead-Based Paint Program and the Federal Lead-Based Paint Renovation, Repair and Painting Program. These records include application forms, notification forms, and various support documents. FLPPSOR supports activities integral to the program (i.e., issuing certificates and badges, analyzing information, generating letters and reports, and providing information to allow for executing various enforcement actions).

General routine uses are as follows: A, B, C, E, F, G, H, I, K, and L. (A detailed description of these routine uses can be found in the Agency's System of Records Web site at http://www.epa.gov/privacy/notice/general.htm). In addition, the following routine uses may also apply:

Program Disclosure/User Categories:

Consistent with applicable provisions of the Privacy Act and the Freedom of Information Act (FOIA), the Agency may disclose information from FLPPSOR to Federal, State, or local agencies, present and former employers and business and personal associates, and hearing officials, as a given situation might require, for purposes including the following:

(1) To verify the identity of the individual;

(2) To enforce the conditions or terms of the Agency's Lead-Based Paint Program and Lead-Based Paint Renovation, Repair and Painting Program regulations;

(3) To investigate possible fraud by, for example, applicants and users, and verify compliance with Agency Lead-Based Paint Program and Lead-Based Paint Renovation, Repair and Painting Program regulations;

(4) To prepare for litigation or to litigate fee collections and reporting enforcement matters;

(5) To initiate a limitation, suspension, and termination (LS&T) or debarment action;

(6) To investigate complaints, update files, and correct errors;

(7) To prepare for alternative dispute resolutions (ADR) in any of the cases described in paragraphs (2), (3), and (4);

(8) To engage in audits or other internal matters within EPA;

(9) To contact certified individuals and applicants in the event of a system modification; or

(10) To respond to a change to FLPPSOR, as in the case of a modification, revocation, or termination of a user's access privileges.

FLPPSOR maintains records on individuals derived from a variety of sources relating to the undertaking of lead-based paint activities; lead-based paint renovation, repair and painting activities; and training. These record sources include the following forms submitted to EPA: EPA Form 8500-27, "Application and Instructions for Firms Applying for Certification of Lead-Based Paint and Renovation Activities;" EPA Form 8500-25, "Application and Instructions for Training Providers Applying for Accreditation of Lead-Based Paint Activity and Renovation Training Programs," and EPA Form 8500-28, "Application and Instructions for Individuals Applying for Certification to Conduct Lead-Based Paint Activities." The information derived from these forms concerns individuals, firms and training providers who have applied for certification or accreditation in lead-based paint or renovation activities. Two record sources include information derived from required notifications submitted to EPA pursuant to 40 CFR Part 745. The first of these latter record sources requires firms certified under 40 CFR 745.226 to provide notification to the Agency prior to conducting lead-based paint abatement activities. The second of these record sources requires training programs accredited under 40 CFR 745.225 to provide notification to the Agency prior to and then following conducting lead-based paint abatement and renovation, repair and painting activities training courses. The data derived from these notifications include information on individuals who supervise lead-based paint abatement and prepare the notification to EPA prior to doing so or serve as instructors for managing other instructors or attending training as students of these accredited programs. Finally, other record sources of information stored in the system may include supplementary documents obtained by regional offices in the application approval process.

Storage:

Records maintained under the FLPPSOR are stored in different formats and in several locations. Each of these record collections, which together comprise the FLPPSOR, must adhere to the requirements of the Privacy Act and are subject to the rules and restrictions for disclosure of information specified under the Freedom of Information Act.

Records may be retrieved by an individual's name, application ID number, applicant ID number, or program activity.

Physical access to the system housed in the facility at RTP is controlled by a computerized badge-reading system, with security patrols during non-business hours. All interactions between the system and the authorized individual users are recorded through use of a card reader and tracking database. Paper records stored at EPA's Federal program contractor are protected by computerized badge-reading security systems, with files maintained in locked file drawers. Records stored at EPA regional offices are secured through building security protocols and computerized badge-reading systems.

EPA will retain and dispose of these records in accordance with the EPA Records Schedule 089 and the National Archives and Records Administration General Records Schedule 23/8. Application records maintained in the system are deleted/destroyed two years after the date of the last entry.

Maria J. Doa, Ph.D., Director, National Program Chemicals Division, USEPA, Office of Pollution Prevention and Toxics, (7404T), 1200 Pennsylvania Ave., NW., Washington, DC 20460, (202) 566-0500.

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency's Freedom of Information Office. The address is: U.S. Environmental Protection Agency; 1200 Pennsylvania Ave., NW., Room 6416 West; Washington, DC 20460; (202) 566-1667; E-mail: (hq.foia@epa.gov); Attn: Privacy Act Officer.

Requesters seeking access to this system will be required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card) and, if necessary, proof of authority. Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR Part 16.

If you wish to contest a record in the system of records, contact the Agency's Freedom of Information Office as described under "Notification Procedure" listed above.

Information is obtained from individuals, firms, and training providers who are certified and/or accredited to perform lead-based paint and renovation activities.

None.

Economic Systems Inc., 3141 Fairview Park Dr., Suite 700, Falls Church, Virginia 22042-4507.

Current employees of the Environmental Protection Agency (EPA). Any federal employee paid by EPA will be covered by the system.

This system contains records related to personnel, basic benefits, pay, and leave. This includes, but is not limited to, employee information such as: name(s), date of birth, social security number, home and mailing addresses, salary, number of hours worked, and service computation date.

5 U.S.C. Chapter 53, Pay Rates and Systems; 5 U.S.C. 5101 et seq.; 5 U.S.C. 1308, 3323, 3595a, 8301, 8331, 8501; 5 U.S.C. 5525 et seq.; 5 U.S.C. 6301 et seq.; Executive Order 9397 (Nov.22, 1943).

The Federal Retirement Benefits Calculator (FRB) is a system that integrates information into one central database. The FRB is an application that allows EPA employees to access personal and benefits-related information that will be used by EPA employees to calculate their retirement benefits. The information in the FRB system includes: voluntary, early, and disability retirement benefits; part-time and intermittent service; deposits and re-deposits owed; Social Security/Federal Employee Retirement System (FERS) supplement benefits; Civil Service Retirement System benefits; Thrift Savings Plan benefits; survivor benefits; and severance pay.

EPA employees will be able to use the system to generate either a "quick" or a detailed retirement annuity estimate using the FRB calculator. EPA will provide information to the system in order for the employee to be able to generate an estimate. Data will be updated each pay period (bi-weekly). EPA will provide the necessary information to the Contractor responsible for the FRB calculator through a secured site, followed by email notification.

A. To the Department of Treasury to issue checks, make payments, make electronic funds transfers, and issue U.S. Savings Bonds.

B. To the Department of Agriculture National Finance Center to credit Thrift Savings Plan deductions and loan payments to employee accounts.

C. To the Department of Labor in connection with a claim filed by an employee for compensation due to a job connected injury or illness.

D. To the Internal Revenue Service; Social Security Administration; and State and local tax authorities in connection with the withholding of employment taxes.

E. To State Unemployment Offices in connection with a claim filed by former employees for unemployment benefits.

F. To the Office of Personnel Management and to Health Benefit carriers in connection with enrollment and payroll deductions.

G. To the Office of Personnel Management in connection with employee retirement and life insurance deductions.

H. To the Combined Federal Campaign in connection with payroll deductions for charitable contributions.

I. To the Office of Management and Budget and Department of the Treasury to provide required reports on financial management responsibilities.

J. To the Internal Revenue Service in connection with withholdings for tax levies.

K. Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency. When appropriate, recipients will be required to comply with the requirement of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).

Storage:

Records are stored in electronic media or paper format within appropriate individual file folders.

Individual users will gain access to the system through the use of a combination Of First Name, Last Name, and the last four numbers of the Social Security Number.

User Name: First four letters of first name and first seven letters of last name.

Password: Two digit month and day of birth, and last four of Social Security Number.

Initially users will log in with identifying data, which will verify from information provided by the Agency. After verification, the system will establish a user account and request individual to change password. Users will be encouraged to immediately change this password. Only the data pertaining to the specific user will be retrievable via the newly created password.

Electronic records are maintained in a secure password-protected computer system and are accessible only by authorized personnel. Paper records are maintained in lockable metal file cabinets, or vault, accessible only by authorized personnel. Separations files are kept at the National Records Center in St Louis Missouri.

The retention of data in the system will be in accordance with the EPA Records Schedule, as approved by the National Archives and Records Administration.

Acting Director, Office of Human Resources, Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Individuals wishing to determine if they are named in this system or seeking access to records maintained in this system must submit their requests in writing to the Office of Human Resources, 1200 Pennsylvania Avenue, NW., Washington DC 20460. Individuals requesting records must provide their name, address and a notarized statement attesting to their identity.

See "Notification procedure" above. Individuals requesting access will also be required to provide adequate identification, such as a driver's license, employee identification badge, or other identifying document.

See "Notification procedure" above. Individuals wishing to contest or amend information maintained in this system should specify the information being contested, the reason for contesting it, and the proposed amendment to such information.

Information in this system of records is provided by

A. EPA People Plus records. (Earning & Leave Records).

B. The employee about whom the record is maintained.

None.

Human Resources Office, Personnel Services Branch, United States Environmental Protection Agency (EPA) 1200 Pennsylvania Avenue, Washington, DC 20640.

Individuals filing applications for employment with the U.S. Environmental Protection Agency in response to advertised position vacancy announcements.

Position vacancy announcement information such as position title, series and grade level(s), office and duty location, opening and closing date of the announcement, and dates of referral and return of lists of qualified candidates; applicant personal data such as name, address, social security number, date of birth, sex, veterans' preference and federal competitive status; and applicant qualification and processing information such as qualifications, grade level eligibility, reason for ineligibility, referral status, and dates of notification.

5 U.S.C. 1104, 5 U.S.C. 1302, 5 U.S.C. 3301, 5 U.S.C. 3304, 5 U.S.C., 3320, 5 U.S.C. 3327, 5 U.S.C. 3361, and 5 U.S.C. 3393; Executive Order 9397 (Nov. 22, 1943).

The records are collected and maintained to monitor, track and rank qualified individuals filing employment applications with the U.S. EPA and to assess recruiting goals and objectives. EZHire will improve time-to-hire cycle, it will comply with the security requirements of Federal Information Security Management Act (FISMA), collect Equal Employment Opportunity (EEO) data and facilitate ad hoc reporting.

A. To the U.S. Office of Personnel Management, the Merit Systems Protection Board, the Office of Government Ethics, the Office of Special Counsel, the Federal Labor Relations Authority or its General Counsel, the Equal Employment Opportunity Commission, to the extent disclosure is determined to be relevant and necessary to carry out the government-wide personnel management, investigatory, adjudicatory, and appellate functions within their respective jurisdictions;

B. To a congressional office in response to a written inquiry made by a congressional office at the request of the individual to whom the record pertains;

C. To the appropriate Federal, State or local agency or responsible authority, such information that is necessary and pertinent for investigating or prosecuting a violation of, or for enforcing or implementing a statute, rule, regulation, or order, when the information indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto;

D. To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings, when the U.S. EPA is a party to the proceeding or has a significant interest in the proceeding and the information is determined to be relevant and necessary; and

E. To a consultant, person or entity who contracts or subcontracts with the U.S. EPA, to the extent necessary for the performance of the contract or subcontract. The recipient of the records shall be required to comply with the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a).

Storage:

Records are stored in electronic media and paper format.

Indexed and retrieved by name and social security number of individual applicant.

Electronic files are password protected and accessible only by authorized personnel (Human Resources Specialist who are assigned to this task). Network servers are located in a locked room with physical access limited to only authorized personnel such as IT personnel.

Personal data that is collected from the individual is maintained for two years after which all data is removed in accordance with National Archives and Records Administration procedures.

Acting Director, Office of Human Resources, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

An Individual wishing to determine if they are named in this system of records or gain access to records maintained in this system must be a registered user. (If you have previously applied for employment enter your online applicant User ID (or e-mail address) plus your Password to view or edit the application, personal data or your resume.)

An individual wishing to determine if they are named in this system of records or gain access to records maintained in this system must be a Registered User.

An individual wishing to contest or amend information maintained in this system should be a Registered User.

None.

Information originates from position vacancy announcements, and applications for employment submitted by individuals.

None.

None.

Office of Public Affairs, U.S. Environmental Protection Agency, Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Kids in grades K-4 and their parent/guardian who are members in the Kids Club will be part of the system.

Information collected will include name, mailing address, email address, age, date of membership, date of receipt of environmental projects, consent form from the parent, and summaries of environmental projects.

National Environmental Education Act of 1990, 20 U.S.C. 5503(b)(2) (Pub. L. 101-619).

Kids Club Membership List promotes environmental stewardship to kids in grades K-4. Information submitted to the agency by members of the kids club will be maintained in a protected database system. Club promotes kids doing environmental education projects.

General Routine Uses A, F, and H.

Storage:

In a protected computer database. Data will be backed up on a CD which will be kept in a locked file cabinet. Hard copies will also be kept in a locked file cabinet.

By last name, city, state.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Access will be limited to EPA staff in the Office of Public Affairs as well as SEE employees whose official duties require such access.

A schedule for retention and disposal is currently under development.

Elissa Speizman, Director, Office of Public Affairs, U.S. EPA Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention Privacy Act Officer. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record will come from children in grades K-4 as well as parents/guardians.

None.

U.S. EPA, 1025 F Street, NW., Suite 3600, Mail Code 1400F, Washington, DC 20004.

Scientific and technical experts currently serving on committees and panels administered by the SAB Staff Office; scientific and technical experts who have served on such committees and panels since 2002; and scientific and technical experts nominated to serve on planned SAB Staff Office-supported committees and panels.

Name, home contact information (address and telephone number); professional contact information (e.g., professional title, institutional affiliation, and work contact information); terms of appointment to advisory committees and panels; expertise information (e.g., curricula vitae and professional biographical sketches); and administrative history information (e.g., history of personnel actions, confidential financial disclosure forms, and annual ethics training).

The authority for the establishment or appointment of these advisory committees is as follows: For the SAB, the Environmental Research, Development, and Demonstration Authorization Act, 42 U.S.C. 4365; for the Clean Air Scientific Advisory Committee, section 109(d)(2) of the Clean Air Act, 42 U.S.C. 7409(d)(2); and for the Advisory Council on Clean Air Compliance Analysis, section 312(f) of the Clean Air Act, 42 U.S.C. 7612(f).

This system of records is being created to assist EPA with providing management and technical support to three scientific and technical advisory committees (the SAB, the Clean Air Scientific Advisory Committee, and the Advisory Council on Clean Air Compliance Analysis) that report to the EPA Administrator. The SAB Staff Office requests nominations of experts from the public wishing to nominate themselves or others for committees and panels providing advice; identifies experts to become Special Government Employees (SGEs) serving on advisory committees and panels; manages their personnel paperwork; ensures that SGEs comply with ethics training and financial disclosure requirements of the Ethics in Government Act; and coordinates experts' participation in approximately fifty advisory projects per year and approximately eighty meetings per year. The SAB Staff Office conducts these activities to provide the EPA Administrator with scientific advice from balanced committees of qualified experts on high priority science issues. The SAB Database of Scientific and Technical Experts assists the SAB Staff Office to achieve this goal in an efficient manner that protects the privacy of scientific experts.

General routine uses A, B, C, E, F, G, H, I, J, K and L apply to this system.

Storage:

Records will be maintained in electronic form and stored in the password-protected SAB database on EPA's client server in Research Triangle Park.

Personally-identifiable information is retrieved by expert's name or by committee or panel name.

Only SAB Staff Office personnel and a very limited set of database support contractors have access to consolidated personal information in the password-protected SAB database. Security procedures have been approved through the Application Development Process administered by EPA's Office of Environmental Information. Personnel have taken security awareness training.

File is cumulative and is maintained indefinitely.

Dr. Anthony Maciorowski, Deputy Director, SAB Staff Office, U.S. Environmental Protection Agency, Mail Code 1400F, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention: Privacy Act Officer. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Individuals who are scientific and/or technical experts.

None.

None.

The system will be operated and maintained by EPA or organizations under contract with the EPA (henceforth referred to as "EPA" ) at their place of business. The system is currently maintained at Logistics Management Institute, 2000 Corporate Ridge Drive, McLean, VA 22102-7805.

This system contains records on all individuals that have either attempted to register or have registered to obtain an account to use CDX for electronically exchanging data with EPA. Registered users of EPA's CDX-CRS may include representatives of industry, government or laboratories exchanging information with EPA through CDX.

This system contains records including individual's name, self-assigned user name and security question, work title, work address and related work contact information (e.g., phone and fax numbers, E-mail address), supervisor's name and related contact information, and information related to the EPA reporting program the individual is planning to electronically file or report under (e.g., EPA program ID and EPA program role) and the method of reporting (web browser, file exchange). The individual registering for CDX will also generate a self-assigned password that will be stored on the CDX-CRS, but it will only be accessible to the registering individual. The system will also store other system-generated data such as the registration date and time, digital certificate identifier, and other identifiers for internal tracking. Upon assignment of the password and ID code, the user may subsequently access the CDX system by entering these data and CDX will use this information to authenticate the individual's access to CDX.

In accordance with the Government Paperwork Elimination Act (44 U.S.C. 3504), EPA's electronic compliance filing and environmental data exchange system will enable the "acquisition and use of information technology, including alternative information technologies that provide for electronic submission, maintenance, or disclosure of information as a substitute for paper and for the use and acceptance of electronic signatures." Section 3504(a)(1)(B)(vi) of Title 44, United States Code.

Central Data Exchange is EPA's portal for electronically exchanging environmental data with our external customers. Individual external users with CDX accounts may engage in secure, electronic filing of environmental documents as permitted under the Government Paperwork Elimination Act (GPEA), and as required under appropriate environmental statutes. CDX-CRS was developed to protect the EPA and CDX system users from individuals seeking to gain unauthorized access to user accounts on CDX.

The information contained in records maintained in the CDX-CRS system is used for the purposes of verifying the identity of the individual, informing users of the conditions and terms of using CDX, allowing individual users to establish an account on CDX, providing individual users access to their CDX account for electronically filing compliance data or exchanging other forms of environmental data, allowing individual users to customize, update or terminate their account with CDX, renewing or revoking an individual user's account on CDX, supporting the CDX help desk functions, investigating possible fraud and verifying compliance with program regulations, and initiating legal action against an individual involved in program fraud, abuse, or noncompliance.

CDX-CRS records will be used to facilitate registering CDX system users, issuing a username and password, and subsequently, verifying an individual's identity as he/she seeks to gain routine access to his/her account. In some cases the user verification process will require EPA to contact the employer, based on the registration information provided by the user. The system has secondary uses that include: using the established username to facilitate tracking service calls or e-mails from the user in the event that there is a change in registration status or a problem the user has with CDX, offering the user new CDX service options, and facilitating the retrieval of user actions (e.g., historical submissions and help tickets) and events while on the CDX system. The records may also be subsequently used for auditing or other internal purposes of the EPA, including but not limited to: instances where enforcement of the conditions of using CDX are necessary; investigation of possible fraud involving a registered user; litigation purposes related to information reported to the agency; contacting the individual in the event of a system modification; a change to CDX; or modification, revocation or termination of user's access privileges to CDX.

EPA may disclose information contained in a record in this system of records under the routine uses listed in this notice without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected. These disclosures may be made on a case-by-case basis or under a computer matching agreement if the Agency has complied with the computer matching requirements of the Act.

The general routine uses for EPA's CDX are listed as follows:

Disclosure for Law Enforcement Purposes, Disclosure Incident to Requesting Information, Disclosure to a Requesting Agency, Disclosure to Congressional Offices, Disclosure to Department of Justice, Disclosure to the National Archives, Disclosure to Contractors, Grantees, and Others, Disclosure for Administrative Claims, Complaints, and Appeals, and Disclosure in Connection With Litigation.

A detailed description of these routine uses can be found in the Federal Register, Privacy Act of 1974: System of Records, Creation of Eleven New Privacy Act System of Records Notice (at 66 FR 49947 (2001)) and also on the National Archives and Records Administration website, Privacy Act Issuances--2003 Compilation at:http://www.access.gpo.gov/su--docs/aces/PrivacyAct.shtml?desc015.html.

In addition, the following routine uses may also apply:

Program Disclosures:

The Agency may disclose information from this system to Federal, State, or local agencies, private parties such as relatives, present and former employers and business and personal associates, and hearing officials for the following purposes:

(a) To verify the identity of the individual;

(b) To enforce the conditions or terms of Agency program regulations;

(c) To investigate possible fraud and verify compliance with Agency program regulations;

(d) To prepare for litigation or to litigate collection service and audit;

(e) To initiate a limitation, suspension and termination (LS&T), debarment, or suspension action;

(f) To investigate complaints, update files, and correct errors.

Litigation and Alternative Dispute Resolution (ADR) Disclosures:

(a) In the event that one of the parties listed below is involved in litigation or ADR, or has an interest in litigation ADR, the Agency may disclose certain records to the parties described in paragraphs (b), (c), and (d) of this routine use under the conditions specified in those paragraphs:

(i) The Environmental Protection Agency, or any component of the Agency; or

(ii) Any Agency employee in his or her official capacity; or

(iii) Any Agency employee in his or her individual capacity if the Department of Justice (DOJ) has agreed to provide or arrange for representation for the employee;

(iv) Any Agency employee in his or her individual capacity where the agency has agreed to represent the employee; or

(v) The United States where the Agency determines that the litigation is likely to affect the Agency or any of its components.

(b) Disclosure to the DOJ. If the Agency determines that disclosure of certain records to the DOJ is relevant and necessary to litigation or ADR, the Agency may disclose those records as a routine use to the DOJ.

(c) Administrative Disclosures. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics.

(d) Parties, counsels, representatives and witnesses. If the Agency determines that disclosure of certain records to a party, counsel, representative or witness in an administrative proceeding is relevant and necessary to the litigation, the Agency may disclose those records as a routine use to the party, counsel, representative or witness.

Research Disclosure: The Agency may disclose records to a researcher if an appropriate official of the Agency determines that the individual or organization to which the disclosure would be made is qualified to carry out specific research related to functions or purposes of this system of records. The official may disclose records from this system of records to that researcher solely for the purpose of carrying out that research related to the functions or purposes of this system of records. The researcher shall be required to maintain Privacy Act safeguards with respect to the disclosed records.

Storage:

The CDX is a new system for which the Agency is in the process of establishing a records schedule. The CDX will be taking e-transactions and preserving them in accordance with applicable EPA and other Federal policy and regulations. The CDX currently stores records on magnetic and/or digital formats. All record storage procedures are in accordance with current applicable regulations.

Records are retrievable by the CDX user name, program ID number, or all or part of the individual's name.

EPA has minimized the risk of unauthorized access to the system by establishing a secure environment for exchanging electronic information. Physical access to the data system housed within the facility is controlled by a computerized badge reading system, and the entire complex is patrolled by security during non-business hours. The computer system offers a high degree of resistance to tampering and circumvention. Multiple levels of security are maintained with the computer system control program. This system limits data access to EPA and contract staff on a need to know basis, and controls individuals ability to access and alter records with the system. All users of the system of records are given a unique user identification (ID) with personal identifiers. All interactions between the system and the authorized individual users are recorded.

The EPA will retain and dispose of these records in accordance with National Archives and Records Administration General Records Schedule 20, Item 1.c. This schedule provides disposal authorization for electronic files and hard copy printouts created to monitor system usage, including but not limited to log-in files, audit trail files, system usage files, and cost-back files used to access charges for system use. Records will be deleted or destroyed when the Agency determines they are no longer needed for administrative, legal, audit, or other program purposes.

USEPA, Office of Environmental Information, (MS2823), 1200 Pennsylvania Ave. NW., Washington, DC 20460, Attn: Chief, Central Receiving Branch.

Requests to determine whether this system of records contains a record pertaining to the requesting individual should be sent to the USEPA, Office of Environmental Information, (MS2823), 1200 Pennsylvania Ave. NW., Washington, DC 20460, Attn: Chief, Central Receiving Branch. To send a fax request: 202-401-0182. To determine whether a record exists regarding you in the system of records, provide the system manager with your name and username. Requests must meet the requirements of the regulations at 40 CFR part 16.

A request for record access shall follow the directions described under Notification Procedure and will be addressed to the system manager at the address listed above.

If you wish to contest a record in the system of records, contact the system manager with the information described under Notification Procedure, identify the specific items you are contesting, and provide a written justification for each item.

Information is obtained from individuals who have had or seek to have their identity authenticated except that a password and a username are explicitly self-assigned by the user registering to gain access to CDX.

None.

Personnel or facilities management offices of any federal agency offering federal employees parking in facilities controlled by the federal agency.

Federal employees routinely permitted to park in facilities controlled by the federal government.

Name of employee, other personal and location identification at the option of the agency, type of car, license plate or registration number, and demonstration or certification of compliance with state or local emission inspection and maintenance program

Section 118(d) of the Clean Air Act Amendment of 1990, 42 U.S.C. 7418.

To demonstrate that federal employees parking in federally controlled facilities comply with local emission control requirements.

General routine uses A, B, C, E, F, G, H, I, and K apply to this system.

Storage:

Records may be maintained in hard copy files or computer databases.

By name, license plate, or other identifying characteristic.

Safeguards will vary by agency, but records will be maintained with the same level of security as other personnel or facilities management records.

Only records from the current vehicle registration cycle are retained. Records are disposed of when out of date or when an employee is no longer parking in a federal facility.

The Director of Personnel or of Facilities Management of the agency.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances in accordance with each agency's Privacy Act regulations.

Requests for correction or amendment must identify the record to be changed and the corrective action sought.

Record subjects.

None.

U.S. EPA, Research Triangle Park, NC.

Any person--including public citizens and representatives of Federal, state or local governments, businesses, and industries, that provide personal information while submitting a comment or supporting materials on a Federal agency rulemaking.

Agency rulemaking material. This includes but is not limited to: pending Federal Register publications; supporting rulemaking documentation; scientific and financial studies; and public comments received.

Section 206(d) of the E-Government Act of 2002 (Pub. L. 107-347, 44 U.S.C. Ch 36).

To assist the Federal government in allowing the public to search, view, download, and comment on Federal agency's rulemaking documents in one central location on-line.

This notice covers the following general uses contained within FDMS: Disclosure for Law Enforcement Purposes; Disclosure Incident to Requesting Information; Disclosure to Requesting Agency; Disclosure to Office of Management and Budget; Disclosure to Congressional Offices; Disclosure to Department of Justice; Disclosure to the National Archives; Disclosure to Contractors, Grantees, and Others; Disclosures for Administrative Claims; Complaints and Appeals, and Disclosure in Connection with Litigation. Agencies must file a separate notice if they release Privacy Act information in a manner that does not fall under one of the above routine uses.

Storage:

Records will be maintained in computer databases compliant with DOD 5015.2 electronic records standards.

The FDMS will have the ability to retrieve records by various data elements and key word searches, among which are by: Name, Agency, Docket Type, Docket Sub-Type, Agency Docket ID, Docket Title, Docket Category, Document Type, CFR Part, Date Comment Received, and Federal Register Published Date.

FDMS security protocols will meet multiple NIST Security Standards from Authentication to Certification and Accreditation. Records in the FDMS will be maintained in a secure, password protected electronic system that will utilize security hardware and software to include: Multiple firewalls, active intruder detection, and role-based access controls. Additional safeguards will vary by agency.

Each Federal agency will handle its records in accordance with its records schedule as approved by the National Archives and Records Administration (NARA). Electronic data will be retained and disposed of in accordance with the agency's records schedule pending approval by the NARA. The majority of documents residing on this system will be public comments and other documentation in support of federal rulemakings. All Federal Register publications are part of the FDMS and are identified as permanent records and retained by NARA.

Oscar Morales, Collection Strategies Division, Office of Information Collection, Office of Environmental Information, U.S. EPA, M/C 2282V, 1200 Pennsylvania Ave, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should contact the appropriate agency contact as indicated on the Federal Register notice or other document to which the information in question is linked.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances in accordance with each agency's Privacy Act regulations; and may be specified in an agency's Federal Register notices.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests must be submitted to the agency contact indicated on the initial document for which the related contested record was submitted.

Any person, including public citizens and representatives of Federal, state or local governments; businesses; and industries.

None.