Assassination Records Review Board ARRB

Procedures for All Systems of Records

Notification Procedure

Requests by an individual to determine if any Assassination Records Review Board system of records contains information about him or her should be directed to the Privacy Act Officer at the Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530. Requesters will be required to provide their complete name and a certification indicating that they are the person they claim to be, to the Privacy Act Officer. To ensure that the Review Board does not make a wrongful disclosure, the Privacy Act Officer may, at any time, require additional information verifying the identity of the requester. Section 1415.15 of the Review Board’s Rules Implementing the Privacy Act, printed elsewhere in today’s Federal Register, establishes procedures for systems of records notification.

Record Access Procedure

The record access procedure is the same as the notification procedure, except that an individual must present to the Privacy Act Officer an official photo identification, such as a driver’s license, passport, or Government identification, before viewing records. Sections 1415.20 and 1415.25 of the Review Board’s Rules Implementing the Privacy Act, printed elsewhere in today’s Federal Register, establishes procedures for accessing Privacy Act records.

Contesting Record Procedure

An individual may request amendment of those records covered by the Privacy Act that are not accurate, relevant, timely, or complete. Section 1415.35 of the Review Board’s Rules Implementing the Privacy Act, printed elsewhere in today’s Federal Register, establishes procedures for requesting amendment of Privacy Act records.

Routine Uses for all Systems of Records

To a court or adjudicative body in a proceeding when: (a) The Review Board, or (b) any employee of the Review Board in his or her official capacity, or (c) any employee of the Review Board in his or her individual capacity where the Review Board has agreed to represent the employee, or (d) the United States Government, is a party to litigation or has an interest in litigation, and by careful review, the Review Board determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the Review Board to be for a purpose that is compatible with the purpose for which the Review Board collected the records.

Routine Use for Law Enforcement Purposes

When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, state, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

Routine Use for Disclosure to a Member of Congress at the Request of a Constituent

To a member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.

Routine Use for Disclosure to NARA

Records from systems of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

Routine Use for Disclosure to Contractors Under Section (m)

To Review Board contractors, grantees, experts, consultants, or volunteers who the Review Board engages to assist in the performance of a service related to a particular system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

Routine Use for Disclosure to HHS Parent Locator System for Finding Parents Who Do Not Pay Child Support

The name and current address of record of an individual may be disclosed from certain systems of records to the parent locator service of the Department of HHS or authorized persons defined by Pub. L. 93-647. 42 U.S.C. 653.

Routine Use for Use in Employment, Clearances, Licensing, Contract, Grant, or Other Benefits Decisions by the Review Board

Disclosure may be made to Federal, state, local, or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit.

Routine Use in Employment, Clearances, Licensing, Contract, Grant, or Other Benefit Decisions by Other Than the Review Board

Disclosure may be made to a Federal, state, local, foreign, or tribal or other public authority that certain systems of records contain information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.

-1 Address Book on Notes (ARRB-1).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Assassination Records Review Board members and staff.

This system of records contains electronic mail addresses of Assassination Records Review Board members and staff.

44 U.S.C. 2107.8.

The purpose of this system is to list the electronic mail addresses of Review Board members and staff to facilitate communication among agency employees.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to ccnsumer reporting agencies:

None.

Storage:

Computer database.

By name of Assassination Records Review Board member or staff.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

David Marwell, Executive Director, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Review Board Members and Staff.

No exemptions.

-2 Agency Contacts (ARRB-2).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Staff members of various Federal Government agencies with whom the Assassination Records Review Board has had contact.

This system contains information regarding Review Board contacts with employees of other Federal agencies. Information maintained on individuals in this database may include: Individual’s name, organization, title, official duties, business address, business phone number, business electronic mail address, and business fax number.

44 U.S.C. 2107.7 (i) and (j)

The purpose of this system is to track Review Board contacts with current employees of other Federal agencies who are acting in their official capacities. In most cases, Review Board staff members contact other Federal agencies in search of assassination records other agencies may have. Review Board staff members also contact employees of other Federal agencies with questions about administration of the agency.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer database.

Full text indexed on computer. Can search by any text.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

David Marwell, Executive Director, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Review Board members and staff.

Yes. Some portions of this system of records are eligible for exemption under 5 U.S.C. 552a(k)(2).

-3 Correspondence (ARRB-3).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Any individual who corresponds with the Assassination Records Review Board.

Copies of the letters that individuals send to the Review Board, and letters that the Review Board sends to individuals. The records may include names, addresses, telephone numbers, and any other information individuals provide to the Review Board in correspondence.

44 U.S.C. 2107.7 (i) and (j)

The purpose of this system is to keep track of the Review Board’s correspondence with individuals who correspond with the Review Board.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of individual who corresponds with Review Board.

This system of records is located in a file cabinet within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level.

Review Board will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

Thomas Samoluk, Associate Director for Communication, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Individual who writes to the Review Board, and Review Board staff members who respond to correspondence.

No exemptions.

-4 Employment Applications (ARRB-4).

None.

Assassination Records Review Board, 600 E Street, NW., 2nd Floor, Washington, DC 20530.

Individuals who apply to the Assassination Records Review Board for employment.

Resumes, cover letters, references, correspondence to and from applicants. Individual information may include name, address, telephone numbers, educational history, work history, and any other information the applicant provides.

44 U.S.C. 2107.8.

The purpose of this system is to maintain a file of the applications for employment received by the Review Board.

In addition to the routine uses listed at the beginning of this Notice, the Review Board may contact references provided by the applicant for the purpose of verifying information in the application and in the interview.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of applicant.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992).

Tracy Shycoff, Associate Director for Administration, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Information in this system of records is derived, to the greatest extent possible, from the applicants themselves. In addition, applicants provide the Review Board with references and Review Board staff may obtain information from references for the file. Administrative staff and staff with personnel authority may place response letters and interview notes in the files.

Yes. Some portions of this system of records are eligible for exemption under 5 U.S.C. 552a(k)(5).

-5 Freedom of Information Act Requests (ARRB-5).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Individuals who file Freedom of Information Act requests with the Assassination Records Review Board members and staff.

Requester letters, agency response letters and enclosures, requester information (name, address, telephone number, fax number), information regarding processing of request (expenses incurred, dates requests are received, and dates requests are due.)

5 U.S.C. 552, 44 U.S.C. 2107.11(b)

The purpose of this system is to keep a record of requests that the Review Board has received pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. 552, and the Review Board’s responses to those requests.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer database and paper files.

By name of FOIA requester.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

Laura Denk, Designated FOIA Officer, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Individual requester, Executive Director of Review Board, Review Board’s Designated FOIA Officer.

No exemptions.

-6 Investigations into Location of Assassination Records (ARRB-6).

None.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Individuals who research events surrounding the assassination, members of the public, prior Federal employees who worked on Congressional committees or Presidential commissions that investigated the assassination, former Federal Government employees who were possible subjects of assassination investigations, and individuals who were cooperative witnesses in prior assassination investigations.

Records on individuals under investigation may include: Name, address, date and place of birth, social security number, last known home address, individual’s connection to the assassination of President Kennedy, names of relatives and/or acquaintances, work history, and educational history. Other records in the system include: Correspondence, call reports, interview reports, investigative notes, requests to Financial Crimes Enforcement Network for information and responses, requests to National Personnel Records Centers for information and responses.

44 U.S.C. 2107.7(j)

The purpose of this system is to investigate where assassination records may be located. This purpose is accomplished by contacting members of the public, prior Federal employees who worked on committees and commissions that investigated the assassination or who were possible subjects of assassination investigations, individuals who acted as witnesses in prior assassination investigations, and individuals who research events or topics relevant to the assassination.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer databases and paper files.

Computer database: Full text is indexed on computer. Can search by any text. Paper files: By subject of investigation.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where parts of this particular system of records are stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

David Montague, Investigator, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Individuals who provide information in response to investigative telephone calls, correspondence, and interviews. Review Board members and staff. Financial Crimes Enforcement Network printouts. National Personnel Records Center.

Yes. Some portions of this system of records are eligible for exemption from 5 U.S.C. 552a(k)(2).

-7 Mailing List (ARRB-7).

None.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Names and mailing addresses of individuals who have either asked to receive public mailings or who have written to the Review Board inquiring about general information.

Individual names and addresses of individuals.

44 U.S.C. 2107.7(j)

The purpose of this system is to have a central list of names and addresses of individuals who have asked the Review Board to place their names and addresses on the Review Board’s mailing list. These individuals receive all press releases and notices that the Review Board prints in the Federal Register.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer database.

By name of person on the mailing list.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

Thomas Samoluk, Associate Director for Communication, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Individuals who write the Review Board and request that they be placed on the mailing lists. Review Board staff members.

No exemptions.

-8 Personal Security Files (ARRB-8).

Top Secret.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Current, former, and pending Assassination Records Review Board staff who have applied for security clearances.

All information the individual supplied for his or her security investigation, including names, current and former addresses, social security number, work history, educational history, names of relatives and acquaintances and references. Results of background investigation. Some staff members were previously employees of other Government agencies and background information in their files may include information from SF-85 forms they completed for a previous job. Fingerprint cards. Letters of adjudication. Privacy Act waivers signed by staff. Records of the individual’s security education. Records of any security infractions by the individual.

44 U.S.C. 2107.7(c), 2107.8, 5 U.S.C. 732, and Executive Order 10450.

The purpose of this system is for the Review Board’s security officer to have enough information about Review Board staff members to adjudicate whether staff members are eligible for national security positions.

In addition to the routine uses listed at the beginning of this notice, the Review Board’s Security Officer and Deputy Security Officer disclose information from this system of records to security officers at the Department of Justice who aid the Review Board in making determinations about eligibility for security clearances.

The Review Board may disclose a staff member’s name and security clearance level to another Federal agency when a member of the staff needs to review another agency’s classified material under the JFK Act.

Certain assassination records are classified at the Special Compartmented Information (SCI) level and some Review Board staff members will require SCI clearances to review these types of records. Because the Review Board does not have authority to grant such clearances, the Review Board may disclose the results of a staff member’s background investigation to the Central Intelligence Agency (CIA) so that the CIA can adjudicate the staff member’s request for a SCI clearance.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of Assassination Records Review Board staff member.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Within the Review Board’s offices, records are stored in a GSA approved safe in a controlled access area.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992).

David Marwell, Executive Director and Security Officer, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Information in this system of records is derived, to the greatest extent possible, from the applicants themselves. In addition, applicants provide the Review Board with names of individuals, organizations, and geographical locations. The background investigator obtains information from such references for the file.

Yes. Some portions of this system of records are eligible for exemption from 5 U.S.C. 552a (k)(1) and (k)(5).

-9 Personnel Files (ARRB-9).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Categories of individuals covered by system:

Assassination Records Review Board members, current staff, former staff, and pending staff with active offers of employment from the Review Board.

The General Services Administration (GSA) keeps the Official Personnel Files (OPF) of Review Board members and staff. The Review Board keeps copies of documents that are in the OPF at GSA, including copies of SF-171 forms (listing individual’s name, address, telephone numbers, availability, salary requirements, military service, special skills, accomplishments, awards, names of references, work history, educational background, social security number, names of family members who work for the Government, whether individual has ever been convicted of a felony). In addition, the Review Board keeps staff résumés (which include much of the same information provided in the SF-171), names of references, interview notes, benefits information, employee evaluations, letters to applicants extending offers of employment, and personnel actions.

44 U.S.C. 2107.8

The purpose of this system is to allow the Review Board to keep effective hiring decisions.

All routine uses for this system of records are located at the beginning of this notice.

The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act, Pub. L. 104-109.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of Assassination Records Review Board member or staff.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Records are stored in locked file cabinets in a controlled access area.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992).

Tracy Shycoff, Associate Director for Administration, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

To the greatest extent possible, records in this system are derived from information that the individual provides to the Review Board. Other sources of information include individual’s supervisor, persons who act as references for individual, and administrative staff.

No exemptions.

-10 Public Contacts (ARRB-10).

None.

Assassination Records Review Board, 600 E Street, NW., 2nd Floor, Washington, DC 20530.

Members of the general public with whom the Assassination Records Review Board has established contact. Members of the public who worked on Presidential commissions or Congressional committees that investigated the assassination.

Individual’s name, organization, title, address, telephone, fax number.

44 U.S.C. 2107.7(j)

The purpose of this system is to track Review Board contacts with individuals who are not current employees of other Federal agencies acting in their official capacities. (Contacts with current Federal employees who are acting in their official capacities will appear in the Agency Contacts system of records.) In most cases, Review Board staff members contact such individuals in search of assassination records or information about assassination records.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer database.

By name of the subject individual.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

Thomas Samoluk, Associate Director for Communication, Assassination Records Review Board, 600 E Street NW., Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Review Board staff members.

Yes. Some portions of this system of records are eligible for exemption under 5 U.S.C. 552a(k)(2).

-11 Record Identification Form Databases (ARRB-11).

None.

Assassination Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 20530.

Individuals listed on record identification forms.

Record Identification Forms list, in relevant part, the names of individuals who are mentioned in the particular Government record that is the subject of the Record Identification Form.

44 U.S.C. 2107.9 and 2107.7 (i) and (j)

The JFK Act requires that each assassination record be accompanied by an electronic identification aid. The National Archives designed the form for these record identification forms, and the Review Board uses these forms regularly in keeping track of assassination records that have been, are being, or need to be processed. The forms have two sections that often contain the names of individuals--the "to/from" section that identifies the author and the addressee of the assassination record and the "subjects" section that identifies the subject matter of the document. Generally, the name is the only personal information that appears on the form, so the effects on the privacy of individuals is minimal. The JFK Act, 44 U.S.C. 2107.9 and 2107.7 (i) and (j), provides authority for maintenance of this system. The documents in this system are generated, in large part, by other Federal agencies and each document in the system refers to a record that originated in another Federal agency.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer database.

Full text indexed on computer. Can search by any text.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

David Marwell, Executive Director, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

The JFK Act requires that all agencies with assassination records process those records under the JFK Act and create a "record identification form" that identifies the record. The agency sends its electronic version of the record identification forms to the Review Board. The information in the record identification forms originates with the agency that created the form.

No exemptions.

-12 Research and Analysis Research Aids (ARRB-12).

None.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Individuals relevant to the assassination.

Name of individual, information connection the individual to events surrounding the assassination of President Kennedy.

44 U.S.C. 2107.7 (i) and (j)

The Review Board staff is divided into several units, one of which is the Research and Analysis unit. Analysts in this unit, together with the Associate Director of Research and Analysis, develop research aids to assist in identifying individuals and events connected to the assassination.

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Computer document.

Documents are on word processor. Can search documents for any text.

This system of records is located on a computer system within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Only Review Board members and staff have access to Review Board computers where this particular system of records is stored. Each individual who accesses Review Board computers has two passwords that he or she defines and must use each time he or she logs into a Review Board computer.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

T. Jeremy Gunn, Associate Director for Research and Analysis, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Review Board members and staff, secondary source material concerning the assassination, including articles, books, computer databases, and unclassified Government documents.

No exemptions.

-13 Subject File (ARRB-13).

Top Secret.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Individuals who are relevant to the assassination.

Names, titles, organizations, current and/or former business and/or home addresses, current and/or former business and/or home telephone numbers, current and/or former business and/or home fax numbers, work history, educational history, and connection to events surrounding the assassination.

44 U.S.C. 2107.7 (i) and (j)

In order to locate as many assassination records as possible, staff members on the Review Board must have a full understanding of events connected to the assassination. The Research and Analysis unit of the Review Board staff maintains this system of records to hold information on a variety of assassination-related subjects, such as "Oswald in Mexico City," "Zapruder Film," and "Jack Ruby."

All routine uses for this system of records are located at the beginning of this notice.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of subject. Subject may be an individual.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

T. Jeremy Gunn, Associate Director for Research and Analysis, Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Secondary source materials, including articles, books, computer databases, and unclassified Government records.

Yes. Some portions of this system of records are eligible for exemption under 5 U.S.C. 552a (k)(1) and (k)(2).

-14 Time and Attendance Files (ARRB-14).

None.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Current and former Assassination Records Review Board members and staff.

Individual’s name, social security number, and time and attendance records.

44 U.S.C. 2107.8 .

The purpose of this system of records is to keep track of Review Board staff members’ time and attendance at work in order to administer payroll, annual leave, and sick leave policies.

In addition to the routine uses listed at the beginning of this Notice, the Associate Director for Administration routinely discloses information from this system to the General Services Administration.

The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act, Pub. L. 104-109.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of Assassination Records Review Board member or staff.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Records are stored in a locked file cabinet in a controlled access area.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992).

Tracy Shycoff, Associate Director for Administration, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

The Associate Director for Administration fills in the forms in the system based on leave request forms that individual staff members complete.

No exemptions.

-15 Travel and Reimbursement Files (ARRB-15).

None.

Assassination Records Review Board, 600 E Street NW, 2nd Floor, Washington, DC 20530.

Categories of individuals covered by system:

Assassination Records Review Board members, staff, and invited speakers.

Names, addresses, telephone numbers, fax numbers, social security numbers.

44 U.S.C. 2107.8

The purpose of this system of records is to keep track of Review Board members’, contractors’, and staff members’ travel plans, expenses, and reimbursements.

In addition to the routine uses listed at the beginning of this notice, the Associate Director for Administration and the Assistant Associate Director for Administration routinely use this system of records to arrange and track business travel for Review Board members and staff. In addition, the Associate Director for Administration and the Assistant Associate Director for Administration use the system of records to track expenses of Review Board members and staff and to reimburse Review Board members and staff for expenses. The Review Board discloses information from this system of records to travel agents and travel vendors. In addition, the Review Board discloses information from this system of records to the General Services Administration.

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files.

By name of individual traveler or individual who requires reimbursement.

This system of records is located within the headquarters offices of the Assassination Records Review Board. The offices are located in a secure Federal building, with Department of Justice guards at all entrances. Within the building, the offices are always locked. Review Board members and staff have encoded cards that allow entry into the offices. Visitors must be accompanied at all times by a Review Board member or staff member. All Review Board members and staff have received security clearances at the top secret level. Records are stored in a locked file cabinet in a controlled access area.

Review Board records will be retained pursuant to the provisions of The President John F. Kennedy Assassination Records Collection Act of 1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review Board records are permanently valuable and will be retained for inclusion in the JFK Collection at the National Archives.

Tracy Shycoff, Associate Director for Administration, Assassination Records Review Board, 600 E Street NW, Washington, DC 20530.

The notification procedure for all systems of records is detailed at the beginning of this Notice.

The record access procedures for all systems of records is detailed at the beginning of this Notice.

The contesting record procedures for all systems of records is detailed at the beginning of this Notice.

Review Board members and staff. Travel agents. Travel vendors. General Services Administration.

No exemptions.

Parks, Forests, and Public Property National Archives and Records Administration GUIDANCE FOR INTERPRETATION AND IMPLEMENTATION OF THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS COLLECTION ACT OF 1992 (JFK ACT)

Sec.

1290.1 Scope of assassination record.

1290.2 Scope of additional records and information.

1290.3 Sources of assassination records and additional records and information.

1290.4 Types of materials included in scope of assassination record and additional records and information.

1290.5 Requirement that assassination records be released in their entirety.

1290.6 Originals and copies.

1290.7 Additional guidance.

1290.8 Implementing the JFK Act--Notice of Assassination Record Designation.

Authority: 44 U.S.C. 2107.

Source: 60 FR 33349, June 28, 1995, unless otherwise noted. Redesignated at 65 FR 39550, June 27, 2000.

§ 1290.1 Scope of assassination record.

(a) An assassination record includes, but is not limited to, all records, public and private, regardless of how labeled or identified, that document, describe, report on, analyze or interpret activities, persons, or events reasonably related to the assassination of President John F. Kennedy and investigations of or inquiries into the assassination.

(b) An assassination record further includes, without limitation:

(1) All records as defined in Section 3(2) of the JFK Act;

(2) All records collected by or segregated by all Federal, state, and local government agencies in conjunction with any investigation or analysis of or inquiry into the assassination of President Kennedy (for example, any intra-agency investigation or analysis of or inquiry into the assassination; any interagency communication regarding the assassination; any request by the House Select Committee on Assassinations to collect documents and other materials; or any inter- or intra-agency collection or segregation of documents and other materials);

(3) Other records or groups of records listed in the Notice of Assassination Record Designation, as described in § 1290.8 of this chapter.

[60 FR 33349, June 28, 1995. Redesignated at 65 FR 39550, June 27, 2000, as amended at 66 FR 18873, Apr. 12, 2001]

§ 1290.2 Scope of additional records and information.

The term additional records and information includes:

(a) All documents used by government offices and agencies during their declassification review of assassination records as well as all other documents, indices, and other material (including but not limited to those that disclose cryptonyms, code names, or other identifiers that appear in assassination records) that the Assassination Records Review Board (Review Board) has a reasonable basis to believe may constitute an assassination record or would assist in the identification, evaluation or interpretation of an assassination record. The Review Board will identify in writing those records and other materials it intends to seek under this section.

(b) All training manuals, instructional materials, and guidelines created or used by the agencies in furtherance of their review of assassination records.

(c) All records, lists, and documents describing the procedure by which the agencies identified or selected assassination records for review.

(d) Organizational charts of government agencies.

(e) Records necessary and sufficient to describe the agency’s:

(1) Records policies and schedules;

(2) Filing systems and organization;

(3) Storage facilities and locations;

(4) Indexing symbols, marks, codes, instructions, guidelines, methods, and procedures;

(5) Search methods and procedures used in the performance of the agencies’ duties under the JFK Act; and

(6) Reclassification to a higher level, transfer, destruction, or other information (e.g., theft) regarding the status of assassination records.

(f) Any other record that does not fall within the scope of assassination record as described in § 1290.1, but which has the potential to enhance, enrich, and broaden the historical record of the assassination.

[60 FR 33349, June 28, 1995, unless otherwise noted. Redesignated at 65 FR 39550, June 27, 2000, as amended at 66 FR 18873, Apr. 12, 2001]

§ 1290.3 Sources of assassination records and additional records and information.

Assassination records and additional records and information may be located at, or under the control of, without limitation:

(a) Agencies, offices, and entities of the executing, legislative, and judicial branches of the Federal Government;

(b) Agencies, offices, and entities of the executive, legislative, and judicial branches of state and local governments;

(c) Record repositories and archives of Federal, state, and local governments, including presidential libraries;

(d) Record repositories and archives of universities, libraries, historical societies, and other similar organizations;

(e) Individuals who possess such records by virtue of service with a government agency, office, or entity;

(f) Persons, including individuals and corporations, who have obtained such records from sources identified in paragraphs (a) through (e) of this section;

(g) Persons, including individuals and corporations, who have themselves created or have obtained such records from sources other than those identified in paragraphs (a) through (e) of this section;

(h) Federal, state, and local courts where such records are being held under seal; or

(i) Foreign governments.

§ 1290.4 Types of materials included in scope of assassination record and additional records and information.

The term record in assassination record and additional records and information includes, for purposes of interpreting and implementing the JFK Act:

(a) Papers, maps, and other documentary material;

(b) Photographs;

(c) Motion pictures;

(d) Sound and video recordings;

(e) Machine readable information in any form; and

(f) Artifacts.

§ 1290.5 Requirement that assassination records be released in their entirety.

An assassination record shall be released in its entirety except for portions specifically postponed pursuant to the grounds for postponement of public disclosure of records established in § 2107.6 of the JFK Act, and no portion of any assassination record shall be withheld from public disclosure solely on grounds of non-relevance unless, in the Review Board’s sole discretion, release of part of a record is sufficient to comply with the intent and purposes of the JFK Act.

§ 1290.6 Originals and copies.

(a) For purposes of determining whether originals or copies of assassination records will be made part of the President John F. Kennedy Assassination Records Collection (JFK Assassination Records Collection) established under the JFK Act, the following shall apply:

(1) In the case of papers, maps, and other documentary materials, the Review Board may determine that record copies of government records, either the signed original, original production or a reproduction that has been treated as the official record maintained to chronicle government functions or activities, may be placed in the JFK Assassination Records Collection;

(2) In the case of other papers, maps, and other documentary material, the Review Board may determine that a true and accurate copy of a record in lieu of the original may be placed in the JFK Assassination Records Collection;

(3) In the case of photographs, the original negative, whenever available (otherwise, the earliest generation print that is a true and accurate copy), may be placed in the JFK Assassination Records Collection;

(4) In the case of motion pictures, the camera original, whenever available (otherwise, the earliest generation print that is a true and accurate copy), may be placed in the JFK Assassination Records Collection;

(5) In the case of sound and video recordings, the original recording, whenever available (otherwise, the earliest generation copy that is a true and accurate copy), may be placed in the JFK Assassination Records Collection;

(6) In the case of machine-readable information, a true and accurate copy of the original (duplicating all information contained in the original and in a format that permits retrieval of the information), may be placed in the JFK Assassination Records Collection; and

(7) In the case of artifacts, the original objects themselves may be placed in the JFK Assassination Records Collection.

(b) To the extent records from foreign governments are included in the JFK Assassination Records Collection, copies of the original records shall be sufficient for inclusion in the collection.

(c) In cases where a copy, as defined in paragraph (a) of this section, is authorized by the Review Board to be included in the JFK Assassination Records Collection, the Review Board may require that a copy be certified if, in its discretion, it determines a certification to be necessary to ensure the integrity of the JFK Assassination Records Collection. In cases where an original, as defined in paragraph (a) of this section, is required for inclusion in the JFK Assassination Records Collection, the Review Board may, at its discretion, accept the best available copy. In such cases that records included in the JFK Assassination Records Collection, whether originals or copies, contain illegible portions, such records shall have attached thereto a certified transcription of the illegible language to the extent practicable.

(d) For purposes of implementing the JFK Act, the term copy means a true and accurate photocopy duplication by a means appropriate to the medium of the original record that preserves and displays the integrity of the record and the information contained in it.

(e) Nothing in this section shall be interpreted to suggest that additional copies of any assassination records contained in the JFK Assassination Records Collection are not also assassination records that, at the Review Board’s discretion, may also be placed in the JFK Assassination Records Collection.

(f) Nothing in this section shall be interpreted to prevent or to preclude copies of any electronic assassination records from being reformatted electronically in order to conform to different hardward and/or software requirements of audiovisual or machine readable formats if such is the professional judgment of the National Archives and Records Administration.

§ 1290.7 Additional guidance.

(a) A government agency, office, or entity includes, for purposes of interpreting and implementing the JFK Act, all current, past, and former departments, agencies, offices, divisions, foreign offices, bureaus, and deliberative bodies of any Federal, state, or local government and includes all inter- or intra-agency working groups, committees, and meetings that possess or created records relating to the assassination of President John F. Kennedy.

(b) The inclusion of artifacts in the scope of the term assassination record is understood to apply solely to the JFK Assassination Records Collection and to implement fully the terms of the JFK Act and has no direct or indirect bearing on the interpretation or implementation of any other statute or regulation.

(c) Whenever artifacts are included in the JFK Assassination Records Collection, it shall be sufficient to comply with the JFK Act if the public is provided access to photographs, drawings, or similar materials depicting the artifacts. Additional display of or examination by the public of artifacts in the JFK Assassination Records Collection shall occur under the terms and conditions established by the National Archives and Records Administration to ensure their preservation and protection for posterity.

(d) The terms and, or, any, all, and the plural and singular forms of nouns shall be understood in their broadest and most inclusive sense and shall not be understood to be terms of limitation.

(e) Unless the Review Board in its sole discretion directs otherwise, records that are identified with respect to a particular person shall include all records ralating to that person that use or reflect the true name or any other name, pseudonym, codeword, symbol number, cryptonym, or alias used to identify that person.

(f) Unless the Review Board in its sole discretion directs otherwise, records that are identified by the Review Board with respect to a particular operation or program shall include all records, pertaining to that program by any other name, pseudonym, codeword, symbol, number, or cryptonym.

§ 1290.8 Implementing the JFK Act--Notice of Assassination Record Designation.

(a) A Notice of Assassination Record Designation (NARD) shall be the mechanism for the Review Board to announce publicly its determination that a record or group of records meets the definition of assassination records.

(b) Notice of all NARDs will be published in the Federal Register within 30 days of the decision to designate such records as assassination records.

(c) In determining to designate such records as assassination records, the Review Board must determine that the record or group of record will more likely than not enhance, enrich, and broaden the historical record of the assassination.