[Privacy Act Issuances (2005)]
[From the U.S. Government Publishing Office, www.gpo.gov]
SELECTIVE SERVICE SYSTEM
System of Records
SSS-2--General Files (Registrant Processing).
SSS-3--Reconciliation Service Records.
SSS-4--Registrant Information Bank.
SSS-5--Registrant Processing Records.
SSS-6--Reserve and National Guard Personnel Records.
SSS-7--Uncompensated Personnel Records.
SSS-8--Suspected Violator Inventory System.
SSS-9--Master Pay Record.
SSS-10--Registrant Registration Records.
SSS-2
System name: General Files (Registrant Processing)-SSS.
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1023-31st
Street, NW, Washington, DC 20435.
Categories of individuals covered by the system:
Registrants of the Selective Service System and other individuals
and organizations.
Categories of records in the system:
Contains current and previous correspondence with individual
registrants, private individuals and Government agencies, requesting
information or resolution of specific problems related to registrant
processing or agency operations.
Authority for maintenance of the system:
Section 10(b)(3), Military Selective Service Act (50 U.S.C. App.
460(b)(3)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Department of Justice--Refer to reports received as to possible
violations of the Military Selective Service Act.
Federal Bureau of Investigation--Refer reports received as to
possible violations of the Military Selective Service Act.
Department of Defense--Exchange of information respecting status
of individuals subject to the provisions of the Military Selective
Service Act.
Immigration and Naturalization Service--Response to inquiries
concerning aliens.
Department of Health and Human Services--for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper copies maintained in routine filing equipment.
Retrievability:
Records are indexed alphabetically by last name.
Safeguards:
Measures that have been taken to prevent unauthorized disclosure
of records are:
a. Records maintained by authorized personnel only, who have been
trained in the rules and regulations concerning dislosure of
information; offices are locked when authorized personnel are not on
duty.
b. Periodic security checks and other emergency planning.
c. Records transferred for storage are boxed and taped; records
in transit for temporary custody of another office are sealed.
Records eligible for destruction are destroyed by maceration,
shredding or burning.
Retention and disposal:
Hold file intact for five years from date of latest
correspondence; select one percent sample for National Archives and
destroy balance. If one percent sample is not accepted by Archives,
the one percent sample is also destroyed.
System manager(s) and address:
Director of Selective Service, 1023-31st Street NW, Washington,
DC 20435 Attn: Records Manager.
Record access procedures:
An individual desiring to obtain information on the procedures
for gaining access to and contesting records may write to: Director
of Selective Service, Selective Service System, 1023-31st Street NW,
Washington, DC 20435, Attn: Records Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number.
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Access, above.
Record source categories:
Individual registrants and private individuals and organizations,
Members of the Congress acting on behalf of constituents.
Systems exempted from certain provisions of the act:
None.
SSS-3
System name: Reconciliation Service Records-SSS.
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1023-31st Street
NW, Washington, DC 20435.
Categories of individuals covered by the system:
Vietnam era draft evaders and military deserters (whose surnames
begin with A through R) who have qualified for a period of alternate
service as a condition for reconciliation under Presidential
Proclamation 4313, signed September 16, 1974.
Categories of records in the system:
Registration Card: Individual's name, address, telephone number,
personal description, date of birth, Social Security Account Number,
former military service, date of registration, reconciliation service
required, date reconciliation service started and terminated, total
reconciliation service, individual's signature.
Authority for maintenance of the system:
Presidential Proclamation 4313; E.O. 11804; 5 U.S.C. 553; 50
U.S.C. App. 460(b)(3).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Referral to the Department of Justice for appropriate action in
cases involving unsatisfactory participation.
Referral to the appropriate military referring authority, upon
request, in cases involving the updating of military discharges.
Referral to the Presidential Clemency Board, upon request, in
cases necessitating additional review.
Referral to Office of Management and Budget, upon request, in
cases undergoing investigative review in conjunction with the
specific functions of these agencies.
Exchange of information with Reconciliation Service employers
regarding the placement, supervision of and performance of
Reconciliation Service by returnees who have agreed to perform such
service.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
All registration cards and microfiche of registration cards are
stored in either metal or wood filing cabinets.
Retrievability:
The system is alphabetically indexed by last name.
Safeguards:
Measures that have been taken to prevent unauthorized disclosure
of records are:
a. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty.
b. Periodic security checks and other emergency planning.
c. Records transferred for storage are boxed and taped; records
in transit for temporary custody of another office are sealed.
Records eligible for destruction are destroyed by maceration,
shredding, or burning.
Retention and disposal:
Registration Cards or microfiche thereof will be retained until
the enrollee reaches 85 years of age.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street NW, Washington, DC 20435, Attn: Records Manager.
Record access procedures:
An individual desiring to obtain information on the procedures
for gaining access to and contesting records may write to: Director
of Selective Service, Selective Service System, 1023-31st Street NW,
Washington, DC 20435, Attn: Records Manager.
Contesting record procedures:
See Access, above.
Record source categories:
Sources of records in the system are primarily established by the
individual at the time and place of enrollment, based on oral and
written information given by the enrollee. Other sources of
information include the Report of Separation From Active Duty (DD
Form 214), referral documents from the referring authority and
information provided by an enrollee's employer.
Systems exempted from certain provisions of the act:
None.
SSS-4
System name: Registrant Information Bank (RIB) Records-SSS.
Security classification:
None.
System location:
Date Management Center/Joint Computer Center, Great Lakes,
Illinois 60088.
Categories of individuals covered by the system:
Registrants of the Selective Service System after 1979.
Categories of records in the system:
The Registrant Information Bank (RIB) is an automated data
processing system which stores information concerning registration,
classification, examination, assignment and induction of Selective
Service registrants.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(3)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Department of Defense--exchange of information concerning
registration classification, enlistment, examination and induction of
individuals, and for recruiting (prior to April 1, 1982 only on
request of the registrant).
Alternative service employers--for exchange of information with
employers regarding a registrant who is a conscientious objector for
the purpose of placement in and supervision of performance of
alternative service in lieu of induction into military service.
Department of Justice--for review and processing of suspected
violations of the Military Selective Service Act, or for perjury, and
for defense of a civil action arising from administrative processing
under such Act.
Federal Bureau of Investigation--for location of an individual
when suspected of violation of the Military Selective Service Act.
Immigration and Naturalization Service--to provide information
for use in determining an individual's eligibility for re-entry into
the United States and United States citizenship.
Department of State--for determination of an alien's eligibility
for possible entry into the United States and United States
citizenship.
Office of Veteran's Reemployment Rights, United States Department
of Labor--to assist veterans in need of information concerning
reemployment rights.
Department of Health and Human Services--for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 661 et seq.)
and for determining the individual's proper Social Security Account
Number when there appears to be a discrepancy.
State and local government agencies-to provide information which
may constitute evidence of a violation of State or local law, for law
enforcement purposes.
General Public--Registrant's Name, Selective Service Number, Date
of Birth and Classification.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
The records are maintained on tape, disc and computer printouts.
Retrievability:
The system is indexed by Selective Service Number.
Safeguards:
a. On-line access to RIB from terminals is available to
authorized personnel, and is controlled by User Identification and
password. Batch access controlled via standard data processing
software and hardware techniques.
b. Records are handled by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty and protected by an electronic security access system at all
times.
c. Premises are locked and patrolled when authorized personnel
not on duty.
d. Periodic security checks and emergency planning.
Retention and disposal:
When eligible for disposal, the computer tapes are erased. The
records stored in the Registrant Information Bank (RIB) are retained
until registrant reaches age 85.
The computer printouts are distributed to the National
Headquarters and destroyed when they have served their purpose by
maceration, shredding or burning. Computer printouts used at the Data
Management Center are destroyed by maceration after they have served
their purpose or upon records appraisal action.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street NW, Washington, DC 20435.
Record access procedures:
An individual desiring to obtain information on the procedures
for gaining access to and contesting records may write to: Director
of Selective Service, Selective Service System, 1023-31st Street NW,
Washington, DC 20435, Attn: Records Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
a. Full name of the individual.
b. Date of birth.
c. Selective Service Number.
d. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Access, above.
Record source categories:
Forms prepared by the field elements are the input documents for
all information recorded in the SSS--Registrant Information Bank
(RIB) Records.
Systems exempted from certain provisions of the act:
None.
SSS-5
System name: Registrant Processing Records-SSS.
Security classification:
None.
System location:
Records are stored in the Federal Records Center serving the
State in which the registrant resided.
Categories of individuals covered by the system:
Registrants of the Selective Service System before 1976.
Categories of records in the system:
Individual Processing Records:
a. Registration Card--a locator card identifying the registrant.
b. Classification Record--a listing of the classes in which the
registrant was placed and the dates of the classifications.
c. Registrant File Folder and Contents for certain aliens and
expatriated U.S. citizens--contains all information necessary for
registrant's processing, including forms, statements, correspondence,
and copies of documents relevant to inclusion for, or exemption or
deferment from training and service under the Military Selective
Service Act and Regulations.
Authority for maintenance of the system:
Sections 3, 10(b)(3) and 15(b) of the Military Selective Service
Act (50 U.S.C. App. 453, 460(b)(3), 465(b)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Department of Defense--for exchange of information concerning
registration, classification, enlistment, examination and induction
of individuals.
Alternative service employers--for exchange of information with
employers regarding a registrant who is a conscientious objector for
the purpose of placement in and supervision of performance of
alternative service in lieu of induction into military service.
Department of Justice--for review and processing of suspected
violation of the Military Selective Service Act or for perjury and
for defense of a civil action arising from administrative processing
under such Act.
Federal Bureau of Investigation--for location of an individual
when suspected of violation of the Military Selective Service Act.
Immigration and Naturalization Service--to provide information
for use in determining an individual's eligibility for re-entry into
the United States.
Department of State--for determination of an alien's eligibility
for possible entry into the United States and United States
citizenship.
Office of Veteran's Reemployment Rights, United States Department
of Labor--to assist veterans in need of information concerning
reemployment rights.
Department of Health and Human Services--for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)
and for determining the individual's proper Social Security Account
Number when there appears to be a discrepancy.
State and local government agencies- to provide information which
may constitute evidence of a ciolation of State or local law, for law
enforcement purposes.
General Public--Registrant's Name, Selective Service Number, Date
of Birth and Classification.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained on manually prepared forms, in file
folders, and correspondence files.
Retrievability:
Records are indexed by name (within local board) and Selective
Service Number.
Safeguards:
Measures that have been taken to prevent unauthorized disclosure
of records are:
a. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel not on
duty.
b. Periodic security checks and other emergency planning.
c. Records transferred for storage are boxed and taped; records
in transit for temporary custody of another office are sealed.
Records eligible for destruction are destroyed by maceration,
shredding or burning.
d. Only photostatic copies of records are withdrawn from the
Centers. Withdrawals are requested by authorized personnel only.
Retention and disposal:
Individual Processing Records:
1. Registration Card--Retained until registrant reaches age 85,
record active to age 35.
2. Classification Record--Retained until registrant reaches age
85, record active to age 35.
3. Registrant File Folder and Contents--All have been destroyed
with the following exception: Files of registrants who are aliens
(including former U.S. citizens who have expatriated themselves) who
were last classified in an available class, or 4-C or whose last
classification was 5-A immediately preceded by Class 4-C, are
retained as permanent records.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street NW, Washington, DC 20435.
Record access procedures:
An individual can obtain information on the procedures for
gaining access to and contesting records through: Director of
Selective Service, Selective Service System, 1023-31st Street NW,
Washington, DC 20435, Attn: Record Manager.
It is necessary to furnish the following information in order to
identify the individual whose records are requested:
1. Full name of the individual.
2. Selective Service Number, Order/Serial Number, or date of
birth and address at time of registration if Selective Service Number
or Order/Serial Number is not known.
3. Mailing address to which the reply should be mailed.
Contesting record procedures:
See Access above.
Record source categories:
Information contained in the Registrant Processing Records System
is obtained from the individual and supporting documents from other
persons, federal, state and local government agencies and
institutions.
Systems exempted from certain provisions of the act:
None.
SSS-6
System name: Reserve and National Guard Personnel Records-SSS.
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1023-31st
Street, NW, Washington, DC 20435.
Categories of individuals covered by the system:
Officers and Warrant Officers of the Reserve and National Guard
currently assigned to the Selective Service System, and Officers and
Warrant Officers formerly so assigned.
Categories of records in the system:
The records contain information relating to selection, placement
and utilization of military personnel, such as name, rank, Social
Security Account Number, date of birth, physical profile, residence
and business, addresses, and telephone numbers. Information is also
recorded on unit of assignment, occupational codes and data
pertaining to training, cost factors, efficiency ratings and
mobilization assignments and duties, and other information relating
to the status of the member.
Authority for maintenance of the system:
Section 10(b)(2) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(2)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
To provide information to the individual member's branch of the
Armed Forces as required in connection with his assignment to the
Selective Service System.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in file folders and on magnetic tape or
disk.
Retrievability:
Records are indexed by name and Service Number.
Safeguards:
The records are maintained in lockable file containers. Measures
that have been taken to prevent unauthorized disclosure of records
are:
a. Use of the records or any information contained therein is
limited to Selective Service System employees or Reserve Forces
Members whose official duties require access.
b. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d. Records transferred for storage are boxed and taped; records
in transit for temporary custody of another office are sealed.
Records eligible for destruction are destroyed by maceration,
shredding or burning.
Retention and disposal:
Personnel records for Selective Service Reserve Forces are
retained for one (1) year after separation and then disposed of in
accordance with procedures provided by each Branch of Service.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435.
Record access procedures:
SS Reserve Forces Members or former members who wish to gain
access to their records should make their request in writing,
including their full name, rank, branch of service, address, and
Social Security Account Number.
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435, Attn: MSP (Military).
Contesting record procedures:
See Access, above.
Record source categories:
Information in this system is obtained directly from the
individual to whom it applies or is derived from information supplied
or is provided by the individual Branch of the Armed Forces.
Systems exempted from certain provisions of the act:
None.
SSS-7
System name: Uncompensated Personnel Records-SSS.
Security classification:
None.
System location:
National Headquarters, Selective Service System, 1023-31st
Street, NW, Washington, DC 20435.
Categories of individuals covered by the system:
Currently appointed uncompensated local board and appeal board
members, other persons appointed in advisory or administrative
capacity, and former appointees in an uncompensated capacity.
Categories of records in the system:
The records contain information relating to the selection,
appointment and separation of appointees, such as name, date of
birth, mailing address, residence and organization location, position
title, minority group code, sex, weight, etc. length of service and
occupational title.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(3)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Department of Justice--for exchange of information when required
in connection with processing of alleged violations of the Military
Selective Service Act.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in file folders and on magnetic tape.
Retrievability:
Records are indexed by name of individual record identification
number and location.
Safeguards:
The records are maintained in lockable file containers. Measures
that have been taken to prevent unauthorized disclosure of records
are:
a. Use of the records or any information contained therein is
limited to employees whose official duties require such access.
b. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d. Records transferred for storage are boxed and taped; records
in transit for temporary custody of another office are sealed.
Records eligible for destruction are destroyed by maceration,
shredding or burning.
Retention and disposal:
Personnel Records for uncompensated appointees are maintained for
one (1) year after separation at the servicing personnel office.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435.
Record access procedures:
Appointees who wish to gain access to their records should make
requests in writing, including their full name, address (state in
which appointed), date of birth and Social Security Account Number
for former appointees, or record Identification Number for current
appointees to:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435, Attn: MSP (Uncompensated).
Contesting record procedures:
See Access, above.
Record source categories:
Information in this system is obtained directly from the
individual or is derived from information he has supplied or is
provided by the agency official with authority to appoint the
individual.
Systems exempted from certain provisions of the act:
None.
SSS-8
System name: Suspected Violator Inventory System-SSS.
Security classification:
None.
System location:
Data Management Center/Joint Computer Center, Great Lakes,
Illinois 60088.
Categories of individuals covered by the system:
Alleged violators of the Military Selective Service Act (50
U.S.C. App. 451 et seq).
Categories of records in the system:
Automated records created by matches between records contained in
SSS-10 and other computer files, and other records related to non-
registrants. Each record may contain the name, address, Selective
Service Number (if any), Social Security Account Number (if any),
date of birth, status, and disposition data relating to possible
violations of the Military Selective Service Act.
Authority for maintenance of the system:
Section 10(b)(3) of the Military Selective Service Act (50 U.S.C.
App. 460(b)(3)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
The names of individuals identified as alleged violators of the
Military Selective Service Act will be checked against the SSS-10
registrant file. If the individual has registered, the incoming
communication will be destroyed and no further action will be taken.
If the individual is not listed in the registrant file or cannot be
identified therein where the incoming communication contains
sufficient identifying information on the alleged violator to permit
sending correspondence to him under the automated tracking system,
the name and associated information will be added to that system and
the incoming communication will be used to attempt to correspond with
the alleged violator, giving him an opportunity to register. After a
reasonable attempt is made to register the individual, and he neither
registers nor provides documented evidence supporting exemption or
where there is insufficient information to add the alleged violator
to the automated tracking system, the incoming communication may be
forwarded to the Department of Justice for investigation and, if
applicable, return to Selective Service with sufficient information
for adding to the automated tracking system or comparison with the
registrant file. When computer matches of Selective Service files
result in production of a list of possible non-registrants, that list
may be provided to the Department of Defense and the Department of
Transportation to eliminate from the list individuals not required to
register. The names, dates of birth, Social Security Account Numbers,
and home addresses of possible non-registrants who also have been
identified as members of the Reserve components of the U.S. military
services, including the U.S. Coast Guard, may be provided to the
Department of Defense, including the military services, and the U.S.
Coast Guard, Department of Transportation, to obtain current
addresses. The names, dates of birth, Social Security Account
Numbers, home addresses, and disposition data on possible non-
registrants who have been identified as Federal student aid
recipients by the Department of Education may be provided to the
Department of Education, after processing by Selective Service, for
investigation and, if applicable, forwarding to the Department of
Justice for prosecution. The list may also be provided to the
Internal Revenue Service to obtain current addresses of suspected
non-registrants. After processing the information pertaining to
suspected non-registrants will be forwarded to the Department of
Justice for investigation and, if applicable, prosecution.
Where Selective Service determines that information as originally
submitted appears to have contained a discrepancy, the names, dates
of birth, Social Security Account Numbers, and home addresses of
individuals may be returned to the original sources together with
information concerning the discrepancy. Information concerning the
discrepancy may include correspondence from the individual concerned.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Upon receipt of unsolicited communications regarding alleged
violators of the Military Service Act who are not listed in the SSS
registrant file, a computer record will be created. This is an
automated tracking system which contains the nature of the alleged
violator, his Social Security Account Number if available, the date
sent to the Department of Justice, the final disposition when
received, and the case control number. The document is microfilmed,
and can be retrieved by a Document Locator Number recorded in the
computer record. The original document is destroyed.
When computer matches between Selective Service and other files
produce lists of possible non-registrants, the computer file will be
produced and maintained. As the list is processed the paper file will
be produced from the microfilm records, containing correspondence
between possible non-registrants and Selective Service. A
computerized tracking file of cases will be maintained.
Retrievability:
Indexed Selective Service Number, Social Security Account Number,
name and case number (if any).
Safeguards:
(a) Records are available to authorized Selective Service
personnel only.
(b) Paper records are converted to microfilm. A microfilm copy is
kept in a locked file cabinet accessible only to authorized
personnel. The microfilm original is transferred to a Federal
Archives and Records Center. The paper records are destroyed after
microfilming.
(c) Building is secured and patrolled after normal business
hours. Access is controlled by an electronic security access system.
(d) Computer files will be maintained at the Joint Computer
Center at Great Lakes, Illinois.
(i) Security guards for the building will allow access to
authorized personnel only.
(ii) Computer room will be secured with cypher locks.
(iii) Terminal access to the computer system will be restricted
to those with valid user ID and password.
(iv) A Customer Information Control system will require
additional password for interactive access to data base information.
(v) A software security package will protect access to data in
the system.
(vi) Access to the violator section of the data base will not be
possible without specific authorization by the Data Base
Administrator.
Retention and disposal:
Upon receipt of unsolicited information regarding an alleged
violation of the Military Selective Service Act, SSS will check the
registrant file for the individual's name. If the individual has
registered, the incoming correspondence will be destroyed and no
record will be made or retained by SSS. If the individual is not
listed in the registrant file, the individual will be entered into
the automated tracking system, and the incoming correspondence will
be used to attempt to correspond with the alleged violator, giving
him an opportunity to register. After a reasonable attempt is made to
register the individual, and he neither registers nor provides
documented evidence supporting exemption, the communication may be
sent to the Department of Justice. SSS will not retain copies of the
incoming correspondence or any record identifying the source of the
unsolicited information regarding an alleged violation. When computer
matches identify persons as possible non-registrants, processing may
result in the production of a paper file of correspondence and/or
other information. SSS will not retain paper copies of this
information when cases are referred to the Department of Justice, but
will retain microfilm copies. Once the Department of Justice has
disposed of the case, as it deems appropriate, the Department will
notify SSS, and the individual's name and related data will be
deleted from the tracking system list of possible non-registrants.
All paper forms and correspondence will be destroyed by
maceration, shredding or burning after the appropriate information
has been recorded. Computer printouts distributed to SSS National
Headquarters are destroyed when they have served their temporary
purpose by maceration, shredding or burning.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435.
Record access procedures:
If information in the system is desired, write to Director of
Selective Service, Selective Service System, Washington, DC 20435,
Attn: Records Manager and furnish the following information in order
to identify the individual whose records are requested:
a. Full name.
b. Date of birth.
c. Selective Service Number or Social Security Account Number.
d. Mailing address to which the reply should be called.
Contesting record procedures:
See Access, above.
Record source categories:
The information in the sytem of records regarding alleged
violators of the Military Selective Service Act is received via
correspondence, telephone calls and computer matches of list of
potential registrants.
Systems exempted from certain provisions of the act:
Pursuant to 5 U.S.C. 552a(k)(2) and 32 CFR 1665.6, the Selective
System System will not reveal to the suspected violator the
informant's name or other identifying information relating to the
informant.
SSS-9
System name: Master Pay Record-SSS.
Security classification:
None.
System location:
Data Management Center/Joint Computer Center, Great Lakes,
Illinois 60088
Categories of individuals covered by the system:
Currently assigned civilian employees and former civilian
employees who have separated during the current year and first prior
calendar year.
Categories of records in the system:
Contains payroll information such as name, grade, annual salary,
hourly rate, address. Social Security Account Number, birth date,
date of hire, service computation date, annual leave category, life
insurance and health benefits deductions, savings bond data and other
information relating to the status of the employee.
Authority for maintenance of the system:
Section 10(b)(2) of the Military Selective Service Act (50 U.S.C.
App.460(b)(2)) and Title 5, U.S.C.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Selected information by name and Social Security Account Number
is furnished the Internal RevenueService and State and City taxing
authorities.
Selected informaton by name, date of birth and Social Security
Number is furnished the Office of Personnel Management for
retirement, life insurance and health benefit accounts.
Department of Healthand Human Services--for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)
The names, social security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed to the
Office of Child Support Enforcement, Administration for Children and
Families, Department of Health and Human Services for the purpose of
locating individuals to establish paternity, establishing and
modifying orders of child suppps ddort, identifying sources of
income, and for other child support enforcement actions as required
by the Personal Responsibility and Work opportunity Reconciliation
Act (Welfare Reform law, Pub. L. 104-193).
Disclosure to consumer reporting agencies:
Disclosures may be made from this system to ``consumer reporting
agencies'' asdefined in the Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained in binders, on microfiche and magnetic
tape.
Retrievability:
Records are indexed by Social Security Account Number.
Safeguards:
The records are maintained in lockable file containers.
Measures that have been taken to prevent unauthorized disclosure
of records are:
a. Use of the records or any information contained therein is
limited to employees whose official duties require such access.
b. Records are maintained byauthorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty.
c. Periodic security checks and other emergency planning.
d.Records transferred for storage are boxed and taped; records in
transit for temporary custody of another office are sealed.
e. No on-line access to RIB from terminals. Batch access
controlled via standard data processing software and
hardwaretechniques. Records eligible for destruction are destroyed by
maceration, shredding or burning.
Retention and disposal:
The information on the magnetic tapes retained for two years,
then erased. The microfiche copies are retained for oneyear, then
destroyed by burning. The computer printouts are retained until
updated, then destroyed by shredding.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC20435.
Record access procedures:
Current employees or former employees who wish to gain access to
their records should make request in writing, including their full
name, address and Social Security Account Number and duty station.
Formeremployees should indicate last duty station with this agency.
Inquiries should be mailed to:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435, Attention: MS.
Contesting record procedures:
See Access, above.
Record source categories:
Information in the system is obtained from the individual to whom
it applies or is derived from information the individual supplied, or
is provided by the agency official with authority toappoint the
individual.
Systems exempted from certain provisions of the act:
None.
SSS-10
System name: Registrant Registration Records-SSS.
Security classification:
None.
System location:
DataManagement Center/Joint Computer Center, Great Lakes,
Illinois 60088.
Categories of individuals covered by the system:
Registrants of Selective Service System (after 1979).
Categories of records in the system:
IndividualRegistration Records:
a. Registration Form.
b. Computer tape and microfilm copies containing information
provided by registrants on Registration Form.
Authority for maintenance of the system:
Sections 3, 10(b)(3) and 15(b) of theMilitary Selective Service
Act (50 U.S.C. App. 453, 460(b)(3)).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Department of Defense--for exchange of information
concerningregistration, classification, enlistment, examination and
induction of individuals and identification of individuals,
availability of Standby Reservists, and identification of prospects
for recruiting.
Department of Justice--for review and processingof suspected
violations of the Military Selective Service Act, or for perjury, and
for defense of a civil action arising from administrative processing
under such Act.
Federal Bureau of Investigation--for location of an individual
when suspected of aviolation of the Military Selective Service Act.
Immigration and Naturalization Service--to provide information
for use in determining an individual's eligibility for re-entry into
the United States.
Department of State--for determination of analien's eligibility
for possible entry into the United States and United States
citizenship.
Office of Veteran's Reemployment Rights, United States Department
of Labor--to assist veterans in need of information concerning
reemployment rights.
Department of Health and Human Services--for locations of parents
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)
and for determining the individual's proper Social Security Account
Number when there appears to be a discrepancy.
State and local government agencies-to provide information which
may constitute evidence of a violation of State or local law, for law
enforcement purposes.
Alternative service employers--for exchange of information with
employers regarding aregistrant who is a conscientious objector for
the purpose of placement and supervision of alternative service in
lieu of induction into military service.
General Public--Registrant's Name, Selective Service Number, and
Date of Birth.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained on microfilm and in the computer system.
Microfilm records are indexed by Document Locator Number, whichis
stored in the computer record.
Retrievability:
The system is indexed by Selective Service Number, but records
can be located by searching for specific demographic data.
Safeguards:
Measures that have been taken to preventunauthorized disclosure
of records are:
a. Records are maintained by authorized personnel only, who have
been trained in the rules and regulations concerning disclosure of
information; offices are locked when authorized personnel are not on
duty,and are protected by an electronic security access system at all
times.
b. Periodic security checks and other emergency planning.
c. Microfilm records transferred to a Federal Archives and
Records Center for storage are boxed and taped; recordsin transit for
temporary custody of another office are sealed.
d. On-line access to RIB from terminals is controlled by User
Identification and password. Batch access controlled via standard
data processing software and hardware techniques.
Records eligible for destruction are destroyed by maceration,
shredding or burning.
Retention and disposal:
Individual Processing Records:
1. Registration Form--Destroyed by maceration when its
information has been transferred ontomicrofilm and into the computer
system. Original microfilm is stored at a Federal Archives and
Records Center. A microfilm copy is retained at the Data Management
Center, in locked steel cabinets. The copies are retained until no
longer needed forreference purposes.
2. The record copy of microfilm and computer tape will be
retained until registrant reaches 85 years of age.
System manager(s) and address:
Director of Selective Service, Selective Service System, 1023-
31st Street,NW, Washington, DC 20435.
Record access procedures:
The agency office address to which inquiries should be addressed
and the location at which an individual may present a request as to
whether the Registrant Registration Records System(after 1979)
contains records pertaining to himself is:
Director of Selective Service, Selective Service System, 1023-
31st Street, NW, Washington, DC 20435, Attn: Records Manager.
It is necessary to furnish the following information in orderto
identify the individual whose records are requested:
1. Full name of the individual.
2. Selective Service Number or Social Security Number, date of
birth and address at time of registration if Selective Service Number
is not known.
3.Mailing address to which the reply should be mailed.
Contesting record procedures:
See Access, above.
Record source categories:
Information contained in the Registrant Registration Records
System is obtained from the individual.
Systems exempted from certain provisions of the act:
None.
SELECTIVE SERVICE SYSTEM
Title 32-National Defense
Chapter XVI-Selective Service System
PART 1665--PRIVACY ACT PROCEDURES
Sec.
1665.1 Rules for determining if an individual is the subject of a
record.
1665.2 Requests for access.
1665.3 Access to the accounting of disclosures from records.
1665.4 Requests to amend records.
1665.5 Request for review.
1665.6 Schedule of fees.
1665.7 Information available to the public or toformer employers of
registrants.
1665.8 Systems of records exempted from certain provisions of this act.
Authority: 5 U.S.C. 552a.
Source: 47 FR 7224, Feb. 18, 1982, unless otherwise noted.
Sec. 1665.1 Rules fordetermining if an individual is the subject of
a record.
(a) Individuals desiring to know if a specific system of records
maintained by the Selective Service System (SSS) contains a record
pertaining to them should address their inquiries to the Director,
Selective Service System, ATTN: Records Manager, Washington, DC 20435.
The written inquiry should contain a specific reference to the system of
records maintained by Selective Service listed in the SSS Notices of
Systems of Records or it should describe the type of record in
sufficient detail to reasonably identify the system of records. Notice
of SSS Systems of Records subject to the Privacy Act is in the Federal
Register and copies of the notices will be available upon request to the
records manager. A compilation of such notices will also be made and
published by the Office of Federal Register, in accord with 5 U.S.C.
552a(f).
(b) At a minimum, the request should also contain sufficient
information to identify the requester in order to allow SSS to determine
if there is a record pertaining to that individual in a particular
system of records. In instances when the information is insufficient to
insure that disclosure will be to the individual to whom the information
pertains, in view of the sensitivity of the information, SSS reserves
the right to ask the requester for additional identifying information.
(c) Ordinarily the requester will be informed whether the named system
of records contains a record pertaining to the requester within 10 days
of receipt of such a request (excluding Saturdays, Sundays, and legal
federal holidays). Such a response will also contain or reference the
procedures which must be followed by the individual making therequest in
order to gain access to the record.
(d) Whenever a response cannot be made within the 10 days, the records
manager will inform the requester of the reason for the delay and the
date by which a response may be anticipated.
Sec. 1665.2 Requests for access.
(a) Requirement for written requests. Individuals desiring to gain
access to a record pertaining to them in a system of records maintained
by SSS must submit their request in writing in accord with the
procedures set forth in paragraph (b) of this section.
(b) Procedures.--(1) Content of the request. (i) The request for
access to a record in a system of records shall be addressed to the
records manager, at the address cited above, and shall name the system
of records or contain a description of such system of records. The
request should state that the request is pursuant to the Privacy Act of
1974. In the absence of specifying solely the Privacy Act of 1974 and,
if the request may be processed under both the Freedom of Information
Act and the Privacy Act and the request specifies both or neither act,
the procedures under the Privacy Act of 1974 will be employed. The
individual will be advised that the procedures of the Privacy Act will
be utilized, of the existence and the general effect of the Freedom of
Information Act, and the difference between procedures under the two
acts (e.g. fees, time limits, access). The request should contain
necessary information to verify the identity of the requester (see
Sec. 1665.2(b)(2)(vi)). In addition, the requester should include any
other information which may assist in the rapid identification of the
record for which access is being requested (e.g., maiden name, dates of
employment, etc.) as well as any other identifying information contained
in and required by SSS Notice of Systems of Records.
(ii) If the request for access follows a prior request under
Sec. 1665.1, the same identifying information need not be included in
the requestfor access if a reference is made to that prior
correspondence, or a copy of the SSS response to that request is
attached.
(iii) If the individual specifically desires a copy of the record, the
request should so specify.
(2) SSS action on request. A request for access will ordinarily be
answered within 10 days, except when the records manager determines that
access cannot be afforded in that time, in which case the requester will
be informed of the reason for the delay and an estimated date by which
the request will be answered. Normally access will be granted within 30
days from the date the request was received by the Selective Service
System. At a minimum, the answer to the request for access shall include
the following:
(i) A statement that there is a record as requested or a statement
that there is not a record in the system of records maintained by SSS;
(ii) A statement as to whether access will be granted only by
providing copy of the record through the mail; or the address of the
location and the date and time at which the record may be examined. In
the event the requester is unable to meet the specified date and time,
alternative arrangements may be made with the official specified in
Sec. 1665.2(b)(1);
(iii) A statement, when appropriate, that examination in person will
be the sole means of granting access only when the records manager has
determined that it would not unduly impede the requester's right of
access;
(iv) The amount of fees charged, if any (see Sec. 1665.6) (Fees are
applicable only to requests for copies);
(v) The name, title, and telephone number of the SSS official having
operational control over the record; and
(vi) The documentation required by SSS to verify the identity of the
requester. At a minimum, SSS's verification standards include the
following:
(A) Current or former SSS employees. Current or former SSS employees
requesting access to a record pertaining to them in a system of records
maintained by SSS may, in addition to the other requirements of this
section, and at the sole discretion of the official having operational
control over the record, have his or her identity verified by visual
observation. If the current or former SSS employee cannot be so
identified by the official having operational control over the records,
identification documentation will be required. Employee identification
cards, annuitant identification, drivers licenses, or the ``employee
copy'' of any official personnel document in the record are examples of
acceptable identification validation.
(B) Other than current or former SSS employees. Individuals other than
current or former SSS employees requesting access to a record pertaining
to them in a system of records maintained by SSS must produce
identification documentation of the type described herein, prior to
being granted access. The extent of the identification documentation
required will depend on the type of recordto be accessed. In most cases,
identification verification will be accomplished by the presentation of
two forms of identification. Any additional requirements are specified
in the system notices published pursuant to 5 U.S.C. 552a(e)(4).
(C) Access granted by mail. For records to be accessed by mail, the
records manager shall, to the extent possible, establish identity by a
comparison of signatures in situations where the data in the record is
not so sensitive that unauthorized access could cause harm or
embarrassment to the individual to whom they pertain. No identification
documentation will be required for the disclosure to the requester of
information required to be made available to the public by 5 U.S.C. 552.
When in the opinion of the records manager the granting of access
through the mail could reasonably be expected to result in harm or
embarrassment if disclosed to a person other than the individual to whom
the record pertains, a notarized statementof identity or some similar
assurance of identity will be required.
(D) Unavailability of identification documentation. If an individual
is unable to produce adequate identification documentation the
individual will be required to sign a statement asserting identity and
acknowledging that knowingly or willfully seeking or obtaining access to
a record about another person under false pretenses may result in a fine
of up to $5,000. In addition, depending upon the sensitivity of the
records sought to be accessed, the official having operational control
over the records may require such further reasonable assurances as may
be considered appropriate e.g., statements of other individuals who can
attest to the identity of the requester. No verification of identity
will be required of individuals seeking access to records which are
otherwise available to any person under 5 U.S.C. 552, Freedom of
Information Act.
(E) Access by the parent of a minor, or legal guardian.A parent of a
minor, upon presenting suitable personal identification, may access on
behalf of the minor any record pertaining to the minor maintained by SSS
in a system of records. A legal guardian may similarly act on behalf of
an individual declared to be incompetent due to physical or mental
incapacity or age by a court of competent jurisdiction. Absent a court
order or consent, a parent or legal guardian has no absolute right to
have access to a record about a child. Minors are not precluded from
exercising on their own behalf rights given to them by the Privacy Act.
(F) Granting access when accompanied by another individual. When an
individual requesting access to his or her record in a system of
recordsmaintained by SSS wishes to be accompanied by another individual
during the course of the examination of the record, the individual
making the request shall submit to the official having operational
control of the record, a signed statement authorizing that person access
to the record.
(G) Denial of access for inadequate identification documentation. If
the official having operational control over the records in a system of
records maintained by SSS determines that an individual seeking access
has not provided sufficient identification documentation to permit
access, the official shall consult with the records manager prior to
finally denying the individual access.
(H) Review of decision to deny access. Whenever the records manager
determines, in accordance with the procedures herein, that access cannot
be granted the response will also include a statement of the procedures
to obtain a review of the decision to deny in accord with Sec. 1665.5.
(vii) Exceptions.(A) Nothing in these regulations shall be construed
to entitle an individual the right to access to any information compiled
in reasonable anticipation of a civil action or proceeding. The mere
fact that records in a system of records are frequently the subject of
litigation does not bring those systems of records within the scope of
this provision. This provision is not intended to preclude access by an
individual to the records which are available to that individual under
the other processes such as the Freedom of Information Act or the rules
of civil procedure.
(B) Within any system of records pertaining to possible violations of
the Military Selective Service Act, the identity of or any information
pertaining to any individual who provides information relating to a
suspected violator will not be revealed to the suspected violator. This
exemption is made under the provision of 5 U.S.C. 552a(k)(2).
Sec. 1665.3 Access to the accounting of disclosures from records.
Rules governing the granting of access to the accounting of disclosure
are the same as those for granting accesses to the records (including
verification of identity) outlined in Sec. 1665.2.
Sec. 1665.4 Requests to amend records.
(a) Requirement for written requests. Individuals desiring to amend a
record that pertains to them in a system of records maintained by SSS
must submit their request in writing in accord with the procedures set
forth herein. Records not subject to the Privacy Act of 1974 will not be
amended in accord with these provisions. However, individuals who
believe that such records are inaccurate may bring this to the attention
of SSS.
(b) Procedures. (1)(i) The requests to amend a record in a system of
records shall be addressed to the records manager. Included in the
request shall be the name of the system and a brief description of the
record proposed for amendment. In the event the request to amend the
record is the result of the individual's having gained access to the
record in accordance with the provisions concerning access to records as
set forth above, copies of previous correspondence between the requester
and SSS will serve in lieu of a separate description of the record.
(ii) When the individual's identity has been previously verified
pursuant to Sec. 1665.2(b)(2)(vi), further verification of identity is
not required as long as the communication does not suggest that a need
for verification is present. If the individual's identity has not been
previously verified, SSS may require identification validation as
described in Sec. 1665.2(b)(2)(vi). Individuals desiring assistance in
the preparation of a request to amend a record should contact the
records manager at the address cited above.
(iii) The exact portion of the record the individual seeks to have
amended should be clearly indicated. If possible, the proposed
alternative language should also be set forth, or at a minimum, the
facts which the individual believes are not accurate, relevant, timely,
or complete should be set forth with such particularity as to permit SSS
not only to understand the individual's basis for the request, but also
to make an appropriate amendment to the record.
(iv) The request must also set forth the reasons why the individual
believes his record is not accurate, relevant, timely, or complete. In
order to avoid the retention by SSS of personal information merely to
permit verification of records, the burden of persuading SSS to amend a
record will be upon the individual. The individual must furnish
sufficient facts to persuade the official in charge of the system of the
inaccuracy, irrelevancy, timeliness or incompleteness of the record.
(v) Incomplete or inaccurate requests will not be rejected
categorically. The individual will be asked to clarify the request as
needed.
(2) SSS action on the request. To the extent possible, a decision,
upon a request to amend a record will be made within 10 days, (excluding
Saturdays, Sundays, and legal Federal holidays). The response reflecting
the decisions upon a request for amendment will include the following:
(i) The decision of the Selective Service System whether to grant in
whole, or deny any part of the request to amend the record.
(ii) The reasons for determination for any portion of the request
which is denied.
(iii) The name and address of the official with whom an appeal of the
denial may be lodged.
(iv) The name and address of the official designated to assist, as
necessary and upon request of, the individual making the request in
preparation of the appeal.
(v) A description of the review of the appeal with SSS (see
Sec. 1665.5).
(vi) A description of any other procedures which may be required of
the individual in order to process the appeal.
(3) If the nature of the request for the correction of the system of
records precludes a decision within 10 days, the individual making the
request will be informed within 10 days of the extended date for a
decision. Such a decision will be issued as soon as it is reasonably
possible, normally within 30 days from the receipt of the request
(excluding Saturdays, Sundays, and legal Federal holidays) unless
unusual circumstances preclude completing action within that time. If
the expected completion date for the decision indicated cannot be met,
the individual will be advised of the delay of a revised date when the
decision may be expected to be completed.
Sec. 1665.5 Request for review.
(a) Individuals wishing to request a review of the decision by SSS
with regard to any initial request to access or amend a record in accord
with the provisions of Secs. 1665.2 and 1665.4, should submit the
request for review in writing and, to the extent possible, include the
information specified in Sec. 1665.5(b). Individuals desiring assistance
in the preparation of their request for review should contact the
records manager at the address provided herein.
(b) The request for review should contain a brief description of the
record involved or in lieu thereof, copies of the correspondence from
SSS in which the request to access or to amend was denied and also the
reasons why the requester believes that access should be granted or the
disputed information amended. The request for review should make
reference to the information furnished by the individual in support of
his claim and the reasons as required by Secs. 1665.2 and 1665.4 set
forth by SSS in its decision denying access or amendment. Appeals filed
without a complete statement by the requester setting forth the reasons
for review will, of course, be processed. However, in order to make the
appellate process as meaningful as possible, the requester's
disagreement should be set forth in an understandable manner. In order
to avoid the unnecessary retention of personal information, SSS reserves
the right to dispose of the material concerning the request to access or
amend a record if no request for review in accord with this section is
received by SSS within 180 days of the mailing by SSS of its decision
upon an initial request. A request for review received after the 180 day
period may, at the discretion of the records manager, be treated as an
initial request to access or amend a record.
(c) The request for review should be addressed to the Director of
Selective Service.
(d) The Director of Selective Service will inform the requester in
writing of the decision on the request for review within 20 days
(excluding Saturdays, Sundays, and legal federal holidays) from the date
of receipt by SSS of the individual's request for review unless the
Director extends the 20 days period for good cause. The extension and
the reasons therefor will be sent by SSS to the requester within the
initial 20 day period. Such extensions should not be routine and should
not normally exceed an additional thirty days. If the decision does not
grant in full the request for amendment, the notice of the decision will
provide a description of the steps the individual may take to obtain
judicial review of such a decision, a statement that the individual may
file a concise statement with SSS setting forth the individual's reasons
for his disagreement with the decision and the procedures for filing
such a statement of disagreement. The Director of Selective Service has
the authority to determine the ``conciseness'' of the statement, taking
into account the scope of thedisagreement and the complexity of the
issues. Upon the filing of a proper, concise statement by the
individual, any subsequent disclosure of the information in dispute will
be clearly noted so that the fact that the record is disputed is
apparent, a copy of the concise statement furnished and a concise
statement by SSS setting forth its reasons for not making the requested
changes, if SSS chooses to file such a statement. A notation of a
dispute is required to be made only if an individual informs the agency
of his disagreement with SSS's determination in accord with
Sec. 1665.5(a), (b) and (c). A copy of the individual's statement, and
if it chooses, SSS's statement will be sent to any prior transferee of
the disputed information who is listed on the accounting required by 5
U.S.C. 552a(c). If the reviewing official determines that the record
should be amended in accord with the individual's request, SSS will
promptly correct the record, advise the individual, and inform previous
recipients if an accounting of the disclosure was made pursuant to 5
U.S.C. 552a(c). The notification of correction pertains to information
actually disclosed.
Sec. 1665.6 Schedule of fees.
(a) Prohibitions against charging fees. Individuals will not be
charged for:
(1) The search and review of the record.
(2) Any copies of the record produced as a necessary part of the
process of making the record available for access, or
(3) Any copies of the requested record when it has been determined
that access can only be accomplished by providing a copy of the record
through the mail.
(4) Where a registrant has been charged under the Military Selective
Service Act and must defend himself in a criminal prosecution, or where
a registrant submits to induction and thereafter brings habeas corpus
proceedings to test the validity of his induction, the Selective Service
System will furnish to him, or to any person he may designate, one copy
of his Selective Service file free of charge.
(b) Waiver. The Director of Selective Service may at no charge,
provide copies of a record if it is determined the production of the
copies is in the interest of the Government.
(c) Fee schedule and method of payment. Fees will be charged as
provided below except as provided in paragraphs (a) and (b) of this
section.
(1) Duplication of records. Records will be duplicated at a rate of
$.25 per page.
(2) Fees should be paid in full prior to issuance of requested copies.
In the event the requester is in arrears for previous requests, copies
will not be provided for any subsequent request until the arrears have
been paid in full.
(3) Remittance shall be in the form of cash, a personal check or bank
draft drawn on a bank in the United States, or postal money order.
Remittances shall be made payable to the order of the Selective Service
System and mailed or delivered to the records manager, Selective Service
System, Washington, DC 20435.
(4) A receipt of fees paid will be given upon request.
Sec. 1665.7 Information available to the public or to former
employers of registrants.
(a) Each area office maintains a classification record which contains
the name, Selective Service number, and the current and past
classifications for each person assigned to that board. Information in
this record may be inspected at the area office at which it is
maintained.
(b) Any compensated employee of the Selective Service System may
disclose to the former employer of a registrant who is serving in or who
has been discharged from the Armed Forces whether the registrant has or
has not been discharged and, if discharged, the date thereof, upon
reasonable proof that the registrant left a position in the employ of
the person requesting such information in order to serve in the Armed
Forces.
(c) Whenever an office referred to in this section is closed, the
request for information that otherwise would be submitted to it should
be submitted to the National Headquarters, Selective Service System,
Washington, DC 20435.
Sec. 1665.8 Systems of records exempted from certain provisions of
this act.
Pursuant to 5 U.S.C. 552a(k)(2), the Selective Service System will not
reveal to the suspected violator the informant's name or other
identifying information relating to the informant.
(5 U.S.C. 552a)
[47 FR 24543, Jun.7, 1982]