[Privacy Act Issuances (2005)]
[From the U.S. Government Publishing Office, www.gpo.gov]
INTERNATIONAL TRADE COMMISSION
Table of Contents
ITC-1--Pay, Leave and Travel Records
ITC-2--Grievance Records
ITC-3--Office of Inspector General Investigative Files (General)
ITC-4--Office of Inspector General Investigative Files (Criminal)
ITC-5--Telephone Call Detail Records
ITC-6--Security Access Records
ITC-7--Personnel Security Investigative Files Records
ITC-8--Library Circulation Records
ITC-9--Parking Records
ITC-10--Mailing List Records
ITC-11--Congressional Correspondence Records
Appendix A: General Routine Uses Applicable to More Than One System
of Records
Appendix B: Government-Wide Systems of Records Applicable to the
Commission
ITC-1
System name:
Pay, Leave and Travel Records.
System location:
Office of Finance, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436; National Business Center, U.S.
Department of the Interior, Mail Stop D-2600, 7201 West Mansfield
Avenue, Lakewood, CO 80235-2230; General Services Administration,
1500 East Bannister Road, Kansas City, MO 64131; Aldmyr Systems
Incorporated, 4200 Parliament Place, Suite 406, Lanham, MD 20706; and
in all Commission offices located at the same address as the Office
of Finance. For Retired Personnel Files: National Archives and
Records Administration National Personnel Records Center (Civilian
Personnel Records Center), 111 Winnebago Street, St. Louis, MO 63118.
Categories of individuals covered by the system:
All current and former Commission employees.
Categories of records in the system:
This system contains various records relating to pay, leave and
travel. This includes information such as: Name; date of birth;
Social Security number; W-2 address; grade; employing organization;
timekeeper number; salary; pay plan; number of hours worked; leave
accrual rate, usage, and balances; activity accounting reports; Civil
Service Retirement and Federal Retirement System contributions; FICA
withholdings; Federal, State, and local tax withholdings; Federal
Employee's Group Life Insurance withholdings; Federal Employee's
Health Benefits withholdings; charitable deductions; allotments to
financial organizations; levy, garnishment, and salary and
administrative offset documents; savings bonds allotments; union and
management association dues withholding allotments; Combined Federal
Campaign and other allotment authorizations; direct deposit
information; information on the leave transfer program; travel
records; and tax fringe benefits.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 5 U.S.C. Chapters 53, 55, 57 and
61; 31 U.S.C. 3131 and 3512; Executive Order 9397.
Purpose(s):
These records are used for the purposes of administering pay,
leave, and travel, activity accounting, and budget preparation.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A-K apply to this system.\1\ The pay and
leave records are transmitted electronically by the Commission
directly to the National Business Center, U.S. Department of the
Interior, which provides payroll services. The U.S. Department of the
Interior transmits relevant portions of those records as necessary to
the following: (a) To the Treasury Department for issuance of pay
checks; (b) To the Treasury Department for issuance of savings bonds;
(c) To the U.S. Office of Personnel Management (``OPM'') for
retirement, health, and life insurance purposes, and to carry out
OPM's Government-wide personnel management functions; (d) To the
National Finance Center, U.S. Department of Agriculture for the
Thrift Savings Plan and Temporary Continuation of Coverage; (e) To
the Social Security Administration for reporting wage data in
compliance with the Federal Insurance Compensation Act; (f) To the
Internal Revenue Service and to State and local tax authorities for
tax purposes, including reporting of withholding, audits,
inspections, investigations, and similar tax activities; (g) To the
Combined Federal Campaign for charitable contribution purposes; and
(h) To officials of labor organizations recognized under 5 U.S.C.
Chapter 71 for the purpose of identifying Commission employees
contributing union dues each pay period and the amount of dues
withheld. Travel records are transmitted electronically to Aldmyr
Systems Incorporated for management purposes, the National Business
Center for accounting and processing purposes, and the San Francisco
Finance Center, U.S. Department of Treasury, for issuance of travel
reimbursements. Relevant information in this system may be disclosed
as necessary to other Federal agencies or Federal contractors with
statutory authority to assist in the collection of Commission debts.
---------------------------------------------------------------------------
\1\ See 62 FR 23485, 23495 (Apr. 30, 1997) for a listing of General
Routine Uses Applicable to More Than One System of Records.
---------------------------------------------------------------------------
Disclosure to consumer reporting agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies''
as defined in 31 U.S.C. 3701(a)(3).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained on computer media, on paper in file
folders, and on microfiche. The computer records are shared
electronically with the Department of the Interior. Travel computer
records also are shared electronically with Aldmyr Systems
Incorporated.
Retrievability:
These records are retrieved by the name and Social Security
Number of the individuals on whom they are maintained.
Safeguards:
These records are maintained in a building with restricted public
access. The records in this system are kept in limited access areas
within the building. The paper files are maintained in secure file
cabinets or rooms, and access is limited to persons whose official
duties require access. The computer files can be accessed only by
authorized individuals through the use of passwords.
Retention and disposal:
Payroll and salary and administrative offset records will be
updated as required in accordance with the National Archives and
Records Administration's (NARA's) General Records Schedule 2. Time
and attendance records generally will be destroyed after a General
Accounting Office (GAO) audit or when six years old, whichever is
sooner, in accordance with NARA's General Records Schedule 2. Tax
withholding records will be destroyed when four years old in
accordance with NARA's General Records Schedule 2. U.S. Savings Bond
authorization (SF 1192 or equivalent) will be destroyed when
superceded or after separation of employee in accordance with NARA's
General Records Schedule 2. Bond registration files, receipt and
transmittal files will be destroyed four months after date of
issuance of bond in accordance with NARA's General Records Schedule
2. Combined Federal Campaign and other allotments will be destroyed
after a GAO audit or when three years old, whichever is sooner.
Thrift Savings Plan Election forms will be destroyed when superceded
or after separation of employee in accordance with NARA's General
Records Schedule 2. Direct Deposit sign-up forms will be destroyed
when superceded or after separation of employee in accordance with
NARA's General Records Schedule 2. Levy and garnishment records will
be destroyed three years after garnishment is terminated. Travel
records will be destroyed six years after the period of the account
in accordance with NARA's General Records Schedule 9. Records will be
disposed of in a secure manner.
System manager(s) and address:
Director, Office of Finance, U.S. International Trade Commission,
500 E Street, SW., Washington, DC 20436; Travel and Transportation
Management Officer, U.S. International Trade Commission, 500 E
Street, SW., Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their records
to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security number;
4. Dates of employment;
5. Dates of travel (for travel records only); and
6. Signature.
Record access procedures:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436. Individuals must furnish the following
information for their records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security number;
4. Dates of employment;
5. Dates of travel (for travel records only); and
6. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436. Individuals must furnish the following
information for their records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security number;
4. Dates of employment;
5. Dates of travel (for travel records only); and
6. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Record source categories:
Information in this system comes from official personnel
documents, the individual to whom the record pertains, and Commission
officials responsible for pay, leave, travel and activity reporting
requirements.
ITC-2
System name:
Grievance Records.
System location:
Offices of Personnel, Administration, Operations, General
Counsel, and the office where grievance originated, U.S.
International Trade Commission, 500 E Street, SW, Washington, DC
20436.
Categories of individuals covered by the system:
All current and former Commission employees who have submitted
grievances in accordance with part 771 of the regulations of the
Office of Personnel Management (5 CFR part 771), under 5 U.S.C. 7121,
or through a negotiated grievance procedure.
Categories of records in the system:
This system contains records of grievances filed by agency
employees under part 771 of regulations issued by the United States'
Office of Personnel Management, under 5 U.S.C. 7121 or under
negotiated grievance procedures. These case files contain all
documents related to the grievance, including statements of
witnesses, reports of interviews and hearings, examiner's findings
and recommendations, a copy of the original and final decisions, and
related correspondence and exhibits. The system includes files and
records of internal grievance and arbitration systems established
through negotiations with recognized labor organizations.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 5 U.S.C. 7121; 5 CFR part 771.
Purpose(s):
These records are used to process grievances submitted by
Commission employees for relief in a matter of concern or
dissatisfaction which is subject to the control of agency management,
and to provide individuals who submit grievances with a copy of their
records in accordance with the grievance process.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, J, K and L apply to
this system.
Information in this system may be disclosed as necessary to other
Federal agencies or Federal contractors with statutory authority to
assist in the collection of Commission debts.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on computer media on an
internal Commission system and on paper in file folders.
Retrievability: These records are retrieved by the names of the
individuals on whom they are maintained.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are kept in
limited access areas within the building. The paper files are
maintained in secure file cabinets, and access is limited to persons
whose official duties require access. The computer files can only be
accessed by authorized individuals.
Retention and disposal: These records will be retained for a
minimum of four years but not longer than seven years after closing
of the case in accordance with the National Archives and Records
Administration's General Records Schedule 1. Records will be disposed
of in a secure manner.
System manager(s) and address:
Director, Office of Administration, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment;
5. Approximate date of closing of the case (if applicable); and
6. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment;
5. Approximate date of closing of the case (if applicable); and
6. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Information in this system of records is obtained from:
a. The individual filing the grievance;
b. The testimony of witnesses;
c. Agency officials; and
d. Related correspondence from organizations or persons.
ITC-3
System name:
Office of Inspector General (``OIG'') Investigative Files
(General).
System location:
Office of Inspector General, U.S. International Trade Commission,
500 E Street, SW, Washington, DC 20436.
Categories of individuals covered by the system:
This system contains records on individuals and contractors, who
are or have been the focus of an OIG investigation relating to the
programs and operations of the Commission.
Categories of records in the system:
This system contains investigatory materials collected by the
OIG's investigative unit for law enforcement purposes.
This system contains documentation of any and all complaints and
allegations initiating investigations; all relevant correspondence
and interviews; witness statements; affidavits; copies of all
subpoenas issued; transcripts of any testimony taken in the
investigation and accompanying exhibits; documents and other records
or copies obtained during the investigation; internal staff
memoranda, staff working papers and other documents and records
relating to the investigation; and all reports on the investigation.
Authority for maintenance of the system:
Authority for maintenance of the system is the Inspector General
Act of 1978 (Pub. L. 95-452) with any revisions or amendments.
Purpose(s):
These records are used to investigate and/or take other actions
to address allegations of fraud, waste and abuse of a non-criminal
nature by Commission employees or contractors.
Routine uses of records maintained in the system, including
categories of users, and the purposes of such uses:
General Routine Uses A-K apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained on paper in binders or folders, and
on computer media on an internal Commission system.
Retrievability:
These records are retrieved by a unique control number assigned
to each investigation.
Safeguards:
These records are maintained in a building with restricted public
access. The records in this system are kept in a limited access area
within the building. The paper files are maintained in secure file
cabinets, and access is limited to persons whose official duties
require access. The computer files can only be accessed by authorized
individuals.
Retention and disposal:
These records will be maintained permanently until disposition
authority is granted by the National Archives and Records
Administration. Records will be disposed of in a secured manner.
System manager(s) and address:
Inspector General, Office of Inspector General, U.S.
International Trade Commission, 500 E Street, SW, Washington, DC
20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
These files contain information supplied by the following:
Individuals, including those to whom the information relates where
practicable; witnesses; contractors, corporations, and other
entities; records of individuals and of the Commission; Federal,
foreign, state or local bodies and law enforcement agencies;
documents; correspondence; interview memoranda; transcripts of
testimony; and other miscellaneous sources.
Systems exempted from certain provisions of the act:
Pursuant to 5 U.S.C. 552a(k)(2), this system of records is exempt
from (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f) of the
Privacy Act. These exemptions are established in the Commission's
rules at 19 CFR 201.32.
ITC-4
System name:
Office of Inspector General (``OIG'') Investigative Files
(Criminal).
System location:
Office of Inspector General, U.S. International Trade Commission,
500 E Street, SW, Washington, DC 20436.
Categories of individuals covered by the system:
This system contains records on individuals and contractors, who
are or have been the focus of an OIG criminal investigation relating
to the programs and operations of the Commission.
Categories of records in the system:
This system contains records maintained by the OlG's criminal
investigations subunit, and consists of information compiled for the
purpose of conducting criminal investigations.
This system contains documentation of any and all complaints and
allegations initiating investigations; all relevant correspondence
and interviews; witness statements; affidavits; copies of all
subpoenas issued; transcripts of any testimony taken in the
investigation and accompanying exhibits; documents and other records
or copies obtained during the investigation; internal staff
memoranda, staff working papers and other documents and records
relating to the investigation; and all reports on the investigation.
Authority for maintenance of the system:
Authority for maintenance of the system is the Inspector General
Act of 1978 (Pub. L. 95-452) with any revisions or amendments.
Purpose(s):
These records are used to investigate allegations of criminal
violations by Commission employees or contractors.
Routine uses of records maintained in the system, including
categories of users, and the purposes of such uses:
General Routine Uses A-K apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
TAhese records are maintained on paper in binders or folders, and
on computer media on an internal Commission system.
Retrievability:
These records are retrieved by a unique control number assigned
to each investigation.
Safeguards:
These records are maintained in a building with restricted public
access. The records in this system are kept in a limited access area
within the building. The paper files are maintained in secure file
cabinets, and access is limited to persons whose official duties
require access. The computer files can only be accessed by authorized
individuals.
Retention and disposal:
These records will be maintained permanently until disposition
authority is granted by the National Archives and Records
Administration. Records will be disposed of in a secure manner.
System manager(s) and address:
Inspector General, Office of Inspector General, U.S.
International Trade Commission, 500 E Street, SW, Washington, DC
20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
These files contain information supplied by the following:
Individuals, including those to whom the information relates where
practicable; witnesses; contractors, corporations, and other
entities; records of individuals and of the Commission; Federal,
foreign, state or local bodies and law enforcement agencies;
documents; correspondence; interview memoranda; transcripts of
testimony; and other miscellaneous sources.
Systems exempted from certain provisions of the act:
Pursuant to 5 U.S.C. 552a(j)(2), this system of records is
exempted from all provisions of the Privacy Act except (b), (c)(1)
and (2), (e)(4) (A) through (F), (e)(6), (7), (9), (10), and (11),
and (i). These exemptions are established in the Commission rules at
19 CFR 201.32.
ITC-5
System name:
Telephone Call Detail Records.
System location:
Offices of Management Services and Information Systems, U.S.
International Trade Commission, 500 E Street, SW, Washington, DC
20436; General Services Administration, 13221 Woodland Park Rd.,
Herndon, VA 22071; U.S. Sprint, 8330 Ward Pkwy, Kansas City, MO
64114-2028.
Categories of individuals covered by the system:
All Commission employees and all contractors, sub-contractors,
consultants and other individuals who are assigned telephone numbers
by the Commission and who make long-distance telephone calls or long-
distance facsimile transmissions from or charged to the Commission
telephone system.
Categories of records in the system:
Records relating to use of Commission telephones to place long-
distance telephone calls or long-distance facsimile transmissions;
records indicating assignment of telephone numbers to room numbers
and employees; and records relating to location of telephones.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 41
CFR 201-21.6.
Purpose(s):
Records in this system are used to verify telephone usage and to
resolve billing discrepancies so that telephone bills can be paid.
They may also be used to identify and seek reimbursement for
unofficial calls, and as a basis for taking action when agency
employees or other persons misuse or abuse Commission telephone
services.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, K and L apply to
this system.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
Disclosure to consumer reporting agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies''
as defined in 31 U.S.C. 3701(a)(3).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on computer media on an
internal Commission system, on paper in file folders, and on computer
tape in file cabinets.
Retrievability: These records are retrieved by the telephone number
assigned to an individual, by office, by date, by number called, and
by city called.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are kept in
limited access areas within the building. The paper files and
computer tapes are maintained in secure file cabinets, and access is
limited to persons whose official duties require access. The computer
files can only be accessed by authorized individuals through the use
of passcodes.
Retention and disposal: These records are disposed of as provided
in the National Archives and Records Administration's General Records
Schedule 12. Records will be disposed of in a secure manner.
System manager(s) and address:
Director, Office of Information Services, U.S. International
Trade Commission, 500 E Street, SW., Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Assigned phone number; and
6. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Assigned phone number; and
6. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Assigned phone number; and
6. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Telephone assignment records; call detail listings and electronic
files from the telephone service provider; supervisors' confirmation
of employees' responsibility for calls; and certification of
telephone bills.
ITC-6
System name:
Security Access Records.
System location:
Office of Management Services, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436; Federal
Protective Services Division, General Services Administration,
Southeast Federal Center, Bldg. 202, Washington, DC 20407; and Kastle
Systems, 1501 Wilson Blvd., Arlington, VA 22209.
Categories of individuals covered by the system:
All Commission employees and all contractors, sub-contractors,
consultants and other individuals who are assigned electronic
security keys, and all visitors that sign in at the guard station
upon entering the Commission premises.
Categories of records in the system:
Records relating to the use of electronic security keys,
including records on which keys were used to gain or seek access to
controlled areas, and the time at which access was gained or sought;
and records relating to entry of Commission premises, including the
times at which entry and exit were made and location accessed within
the Commission.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).
Purpose(s):
These records are used to permit tracking of individual movements
in circumstances such as when there has been a security breach or
theft, to monitor access to restricted areas, to keep track of all
visitors to the Commission or those individuals who do not have
Commission identification cards, and to vewrify time and attendance
records of Commission employees to the extent permitted by applicable
law and except as prohibited by Commission policy.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, K and L apply to
this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: The visitor log records are maintained on paper in file
folders; the security key records are maintained on electronic tape
and magnetic disk.
Retrievability: The visitor log records are retrieved by month and
year; the security key records are retrieved by area accessed, date
and time of entry, key number, and name of individual.
Safeguards: The visitor log records are maintained by the Federal
Protective Service in a secure facility with access limited to
persons whose official duties require access. The security key
records are maintained by the contractor in a secure facility with
access limited to persons whose official duties require access.
Retention and disposal: The visitor log records will be retained
for two years in accordance with the National Archives and Records
Administration's General Records Schedule 18. The security key
records are maintained for 60 days. Records will be disposed of in a
secure manner.
System manager(s) and address:
Chief, Facilities Support Division, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Information in this system comes from the visitor logs and, in
the case of security key records, from the Commission security
contractor.
ITC-7
System name:
Personnel Security Investigative Files.
System location:
Office of Personnel, U.S. International Trade Commission, 500 E
Street, SW, Washington, DC 20436.
Categories of individuals covered by the system:
All current and former employees and all applicants for
employment.
Categories of records in the system:
Records relating to name, date of birth, place of birth, Social
Security Number, citizenship, fingerprints, credit references, credit
records, education, arrest records, Federal employee relatives, dates
and purposes of visits to foreign countries, passport number(s),
names of spouse(s), names of relatives, names of references, date(s)
of appointment, position title(s), grade, duty station(s), Office of
Personnel file folder location, type of clearance granted, clearance
date, clearance termination date, suitability date, investigation
basis, investigation completion date, background investigation update
and upgrade information, Commission termination date, security
briefing data, and security investigator's notes on information
gathered during the investigation.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: Executive Orders 10450 and 12065;
19 U.S.C. 1331(a)(1)(A)(iii).
Purpose(s):
Records in this system are used to: determine whether to issue
security clearances; provide a current record of Commission employees
with security clearance(s); and provide access cards and keys to
Commission buildings and offices.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, J, and K apply to
this system.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
Disclosure to consumer reporting agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies''
as defined in 31 U.S.C. 3701(a)(3).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on paper in file folders.
Retrievability: These records are retrieved by name.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are kept in
locked file cabinets in a limited access area within the building.
Access is limited to persons whose official duties require access.
Retention and disposal: These records will be retained not later
than five years after separation or transfer of employee in
accordance with the National Archives and Records Administration's
General Records Schedule 18. Records will be disposed of in a secure
manner.
System manager(s) and address:
Director, Office of Administration, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Individual on whom record is maintained; Office of Personnel
Management; and any contractor who has been retained by the
Commission to conduct background investigations.
Systems exempted from certain provisions of the act:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(5) and (k)(6), this system
of records is exempted from (c)(3), (d), (e)(1), (e)(4)(G)-(I) and
(f) of the Privacy Act. These exemptions are established in the
Commission rules at 19 CFR 201.32.
ITC-8
System name:
Library Circulation Records.
System location:
The National Library of International Trade (``Library''), U.S.
International Trade Commission. 500 E Street, SW, Washington, DC
20436.
Categories of individuals covered by the system:
All Commission employees who have borrowed materials from the
Library.
Categories of records in the system:
Records relating to titles and other identifying data on
materials borrowed from the Library, and agency, office, office
telephone number, and office room number of borrower, and the
scheduled return date for each item borrowed.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 40 U.S.C. 483(b)(1); 19 U.S.C.
1331(a)(1)(A)(iii).
Purpose(s):
To locate Library materials in circulation and to control and
inventory Library materials loaned.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses E, H, I and L apply to this system.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
Disclosure to consumer reporting agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies''
as defined in 31 U.S.C. 3701(a)(3).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on computer media on an
internal Commission system and on paper in an index system.
Retrievability: These records are retrieved by name, by title of
item borrowed, and by call number.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are in a limited
access area within the building. The paper records are kept within
the control of Library staff during working hours and in a locked
area at other times. The computer files can only be accessed by
authorized individuals.
Retention and disposal: These records are maintained until the
borrowed material is returned or until an employee is no longer
employed at the Commission. Records will be disposed of in a secure
manner.
System manager(s) and address:
Chief, Library Services, U.S. International Trade Commission, 500
E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Information is obtained from the individual who borrows
materials, from library records on materials borrowed, and from the
Commission telephone directory.
ITC-9
System name:
Parking and Mass Transit Subsidy Records.
System location:
OPffice of Facilities Management, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Categories of individuals covered by the system:
All Commission employees and other authorized individuals who
participate in the Commission mass transit and car pool subsidy
programs.
Categories of records in the system:
Records relating to name, office room number, office phone
number, agency, home address, automobile type and license number,
length of government service, social security number, and type of
transportation used for commuting.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 40
U.S.C. 491; 41 CFR 101-20.1 et seq.; 5 U.S.C. 7905.
Purpose(s):
To allocate and control agency subsidized parking spaces and mass
transit subsidies, to assist in creating carpools, and to insure that
employees qualify for subsidized parking spaces mass transit
subsidies.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, K and L apply to
this system. (See Privacy Act of 1974; Establishment of New Systems
of Records; Revision of Systems of Records; Deletion of a System of
Records (Appendix A--General Routine Uses Applicable to More Than One
System of Records), 62 FR 23485, 23495-96 (April 30, 1997)). Relevant
information in this system may be disclosed as necessary to other
Federal agencies or Federal contractors with statutory authority to
assist in the collection of Commission debts.
Relevant information in this system may be disclosed as necessary
to other Federal agencies or Federal contractors with statutory
authority to assist in the collection of Commission debts.
Disclosure to consumer reporting agencies:
Disclosures may be made from this system pursuant to 5 U.S.C.
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies''
as defined in 31 U.S.C. 3701(a)(3).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained on paper in file folders and on
computer media.
Retrievability:
These records are retrieved by applicant name or, in the case of
parking records, space assignment.
Safeguards:
These records are maintained in a building with restricted public
access. The records in this system are in a limited access area
within the building. Access is limited to persons whose official
duties require access.
Retention and disposal:
Parking and Mass Transit Subsidy Records normally will be
maintained dfor 2 year. Records will be disposed in a secure manner.
System manager(s) and address:
Director of Facilities Management, Office of Management Services,
U.S. International Trade Commission, 500 E Street, SW, Washington, DC
20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW., Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR 201.25).
Record source categories:
Information is obtained from the individual to whom the records
pertain.
ITC-10
System name:
Mailing List Records
System location:
Office of the Secretary, U.S. International Trade Commission, 500
E Street, SW., Washington, DC 20436.
Categories of individuals covered by the system:
Individuals requesting placement on a Commission mailing list.
Categories of records in the system:
Name, organization, business or home address, telephone numbers,
facsimile numbers and electronic mail address.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).
Purpose(s):
Records in this system are used to address various agency
publications.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Address labels from these records are transmitted to the
Government Printing Office to be affixed to the Commission's
mailings.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on computer media on an
internal Commission system.
Retrievability: These records are retrieved by name and record
number.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are kept in a
limited access area within the building. Access to the files is
limited to individuals whose official duties require access.
Retention and disposal: Records are maintained until individuals to
whom the records pertain request deletion or fail to respond to a
validation request. Records will be disposed of in a secure manner.
System manager(s) and address:
Secretary, Office of the Secretary, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1 Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Information is obtained from the individual to whom the records
pertain.
ITC-11
System name:
Congressional Correspondence Records.
System location:
Office of External Relations, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436, and other offices
in the Commission with information pertaining to the correspondence
located at the same address as the Office of External Relations.
Categories of individuals covered by the system:
Members of Congress.
Categories of records in the system:
Name, address and title of, and referrals of constituents'
inquiries, from Members of Congress and responses thereto, and any
other personal information in correspondence.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 44 U.S.C. 3101; 19 U.S.C.
1331(a)(1)(A)(iii).
Purpose(s):
Records in this system are used to respond to Congressional
inquiries and inform Congress about Commission activities.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General routine uses A, D, E, F, K and L apply to this system.
Referral may be made to other Federal, State, or local government
agencies for appropriate action when the matter complained of or
inquired about comes within the jurisdiction of such agency.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: These records are maintained on paper in file folders and
on computer media on an internal Commission system.
Retrievability: These records are retrieved by name of Member of
Congress.
Safeguards: These records are maintained in a building with
restricted public access. The records in this system are kept in
limited access areas within the building. The paper files are stored
in secure file cabinets and access is limited to persons whose
official duties require access. The computer files can only be
accessed by authorized individuals.
Retention and disposal: Records are maintained at least two years
subsequent to the end of a Member of Congress' term in office.
Records will be disposed of in a secure manner.
System manager(s) and address:
Director, Office of External Relations, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR part
201).
Contesting record procedure:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR part 201).
Record source categories:
Members of Congress, their staffs, and individuals on whose
behalf there have been Congressional inquiries.
ITC-12
System name:
Computer Access Records.
System location:
Office of Information Services, U.S. International Trade
Commission, 500 E Street, SW, Washington, DC 20436.
Categories of individuals covered by the system:
All current and former Commission employees and all contractors,
sub-contractors, consultants, and other individuals who use
Commission computers or visit the Commission's World Wide Web sites.
Categories of records in the system:
Information pertaining to a computer user's access to Commission
computers, including such information as the identification of the
computer assigned to a particular user, Internet sites visited,
dates, and time. Also, the Internet protocol addresses of all
machines that access the Commission's World Wide Web sites.
Authority for maintenance of the system:
Authority for maintenance of the system includes the following
with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).
Purpose(s):
These records are used to permit tracking of individual computer
access to prevent improper use of agency equipment. These records
also are used as a tool for investigation in the event of an
unauthorized intrusion into the Commission's computer systems.
Additionally, these records are used for statistical analysis of
computer usage.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
General Routine Uses A, B, C, E, F, G, H, I, J, K, and L apply to
this system (See, Privacy Act of 1974; Establishment of New Systems
of Records; Revision of Systems of Records; Deletion of a System of
Records (Appendix A--General Routine Uses Applicable to More Than One
System of Records), 62 FR 23485, 23495-96 (April 30, 1997)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
The Computer Access Records are maintained on electronic tape and
magnetic disk or other data storage media.
Retrievability:
The Internet access records are retrieved by computer address,
which is associated with the name of the person to whom the computer
is assigned. The Internet protocol address records are retrieved by
searching for the address on the electronic tape or magnetic disk or
other data storage media.
Safeguards:
The records are maintained in a secure location with access
limited to persons whose official duties require access.
Retention and disposal:
Until the National Archives and Records Administration develops
guidance for disposal of electronic records, the Computer Access
Records generally will be retained for up to 3 months for tracking
and investigation purposes and for up to 5 years for analysis
purposes. Records will be disposed of in a secure manner.
System manager(s) and address:
Director, Office of Information Services, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Notification procedures:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Privacy Act
Officer, Office of the Director of Administration, U.S. International
Trade Commission, 500 E Street, SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Signature
Record access procedure:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Signature
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity (19 CFR 201.25).
Contesting recORD PROCEDURE:
Individuals wishing to request amendment of their records should
contact the Privacy Act Officer, Office of the Director of
Administration, U.S. International Trade Commission, 500 E Street,
SW, Washington, DC 20436.
Individuals must furnish the following information for their
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Signature
Individuals requesting amendment must comply with the
Commission's Privacy Act regulations on verification of identity (19
CFR 201.25).
Record source categories:
Information in this system comes from the Commission's computer
systems and firewall gateway server software.
Appendix A--General Routine Uses Applicable to More Than One System
of Records
A. Disclosure for Law Enforcement Purposes
When information indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order issued pursuant thereto, disclosure may be
made to the appropriate agency, whether Federal, foreign, State,
local, or tribal, or other public authority responsible for
enforcing, investigating or prosecuting such violation or charged
with enforcing or implementing the statute, rule, regulation, or
order issued pursuant thereto, if the information disclosed is
relevant to any enforcement, regulatory, investigative or prosecutive
responsibility of the receiving entity.
B. Disclosure Incident to Requesting Information
Information may be disclosed to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose(s) of the request, and
to identify the type of information requested), when necessary to
obtain information relevant to an agency decision concerning
retention of an employee or other personnel action (other than
hiring), retention of a security clearance, the letting of a
contract, or the issuance or retention of a grant, or other benefit.
C. Disclosure to Requesting Agency
Disclosure may be made to a Federal, State, local, foreign, or
tribal or other public authority of the fact that this system of
records contains information relevant to the retention of an
employee, the retention of a security clearance, the letting of a
contract, or the issuance or retention of a license, grant, or other
benefit. The other agency or licensing organization may then make a
request supported by the written consent of the individual for the
entire record if it so chooses. No disclosure will be made unless the
information has been determined to be sufficiently reliable to
support a referral to another office within the agency or to another
Federal agency for criminal, civil, administrative, personnel, or
regulatory action.
D. Disclosure to Office of Management and Budget
Information may be disclosed to the Office of Management and
Budget at any stage in the legislative coordination and clearance
process in connection with private relief legislation as set forth in
OMB Circular No. A-19.
E. Disclosure to Congressional Offices
Information may be disclosed to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the written request of the individual
about whom the record is maintained. Disclosure will not be made
until the congressional office has furnished appropriate
documentation of the individual's request, such as a copy of the
individual's written request.
F. Disclosure to Department of Justice
Information may be disclosed to the Department of Justice, or in
a proceeding before a court, adjudicative body, or other
administrative body before which the Commission is authorized to
appear, when:
1. The Commission, or any component thereof; or
2. Any employee of the Commission in his or her official
capacity; or
3. Any employee of the Commission in his or her individual
capacity where the Department of Justice or the Commission has agreed
to represent the employee; or
4. The United States
is a party to litigation or has an interest in such litigation,
and the Commission determines that the records are both relevant and
necessary to the litigation and the use of such records is deemed by
the Commission to be for a purpose that is compatible with the
purpose for which the records were collected.
G. Disclosure to the National Archives and GSA
Information may be disclosed to the National Archives and Records
Administration or General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906.
H. Disclosure to Contractors, Grantees, Etc.
Information may be disclosed to agency contractors, grantees,
consultants, or volunteers who have been engaged to assist the agency
in the performance of a contract, service, grant, cooperative
agreement, job, or other activity for the Commission related to this
system of records and who need to have access to the records in order
to perform the activity for the Commission. This includes Federal
agencies providing payroll, management, or administrative services to
the Commission. When appropriate, recipients shall be required to
comply with the requirements of the Privacy Act of 1974 as provided
in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints and Appeals
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner,
equal employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee or former
employee, but only to the extent that the information is relevant and
necessary to the proceeding. Agencies that may obtain information
under this routine use include, but are not limited to, the Office of
Personnel Management, Office of Special Counsel, Merit Systems
Protection Board, Federal Labor Relations Authority, Equal Employment
Opportunity Commission, and Office of Government Ethics.
J. Disclosure to the Office of Personnel Management
Information from this system of records may be disclosed to the
Office of Personnel Management pursuant to that agency's
responsibility for evaluation and oversight of Federal personnel
management.
K. Disclosure in Connection with Litigation
Information from this system of records may be disclosed in
connection with litigation or settlement discussions regarding claims
by or against the Commission, including public filing with a court,
to the extent that disclosure of the information is relevant and
necessary to the litigation or discussions and except where court
orders are otherwise required under section (b)(11) of the Privacy
Act of 1974, 5 U.S.C. 552a(b)(11).
L. Disclosure to Labor Unions
Information from this system of records may be disclosed to
provide information to officials of labor organizations when relevant
and necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting work conditions.
Appendix B--Government-Wide System Notices Applicable to the
Commission
The Commission maintains some records covered by Government-wide
system of records notices published by other agencies. There may not
be actual Commission files in all Government-wide systems. This list
includes all Government-wide system notices known as the publication
date, but any later established Government-wide system notices may
also be applicable.
1. OGE/GOVT-1--Executive Branch Public Financial Disclosure
Reports and Other Ethics Program Records
2. OGE/GOVT-2--Confidential Statements of Employment and
Financial Interests
3. EEOC/GOVT-1--Equal Employment Opportunity Commission Records
and Appeal Records.
4. FEMA/GOVT-1--National Defense Executive Reserve System
5. GSA/GOVT-2--Employment Under Commercial Activities Contracts
6. GSA/GOVT-3--Travel Charge Card Program
7. GSA/GOVT-4--Contracted Travel Service Program
8. DOL/ESA-13--Employment Standards Administration, Office of
Workers' Compensation Programs, Federal Employees' Compensation Act
File
9. DOL/ETA-14--Employment Training Administration Job Corpsman
Records
10. MSPB/GOVT-1--Appeal and Case Records
11. OPM/GOVT-1--General Personnel Records
12. OPM/GOVT-2--Employee Performance File System Records
13. OPM/GOVT-3--Records of Adverse Actions and Actions Based on
Unacceptable Performance
14. OPM/GOVT-5--Recruiting, Examining, and Placement Records
15. OPM/GOVT-6--Personnel Research and Test Validation Records
16. OPM/GOVT-7--Applicant--Race, Sex, National Origin and
Disability Status Records
17. OPM/GOVT-9--File on Position Classification Appeals, Job
Grading Appeals, and Retained Grade or Pay Appeals
18. OPM/GOVT-10--Employee Medical File System Records