[Privacy Act Issuances (2005)]
[From the U.S. Government Publishing Office, www.gpo.gov]
GOVERNMENT ETHICS OFFICE
Table of Contents
OGE/GOVT--1 Executive Branch Personnel Public Financial Disclosure
Reports and Other Name-Retrieved Ethics Program Records.
OGE/GOVT--2 Executive Branch Confidential Financial Disclosure
Reports
OGE/Internal--1 Pay, Leave and Travel Records
OGE/INTERNAL--2 Telephone Call Detail Records
OGE/INTERNAL--3 Grievance Reocrds
OGE/INTERNAL--4 Computer systems Activity and Access Records
OGE/INTERNAL--5 Employee Locator and Emergency Notification Records
OGE/GOVT-1
System name:
Executive Branch Personnel Public Financial Disclosure Reports
and Other Name-Retrieved Ethics Program Records.
System location:
Office of Government Ethics, Suite 500, 1201 New York Avenue,
NW., Washington, DC 20005-3917, and designated agency ethics offices.
Security classification:
None.
Categories of individuals covered by the system:
This system contains records on: The President, Vice President,
and candidates for those offices; officers and employees including
special Government employees, whose positions are classified above
GS-15 of the General Schedule or at an equivalent rate of basic pay
equal to or greater than 120% of the minimum rate of basic pay for
GS-15; officers or employees in a position determined by the Director
of the Office of Government Ethics to be of equal classification to
GS-15 or above; Administrative Law Judges; excepted service employees
in positions that are of a confidential or policymaking nature unless
an employee or group of employees are exempted by the Director of the
Office of Government Ethics; members of a uniformed service whose pay
grade is at or in excess of O-7 under section 201 of title 37, United
States Code; the Postmaster General, the Deputy Postmaster General,
Governor of the Board of Governors of the U.S. Postal Service and
each officer or employee of the U.S. Postal Service or Postal Rate
Commission whose basic rate of pay is equal to or greater than 120%
of the minimum rate of basic pay for GS-15; the Director of the
Office of Government Ethics and each agency's primary designated
agency ethics official; any civilian employee employed in the
Executive Office of the President (other than a special Government
employee) who holds a commission of appointment from the President;
and nominees for positions requiring Senate confirmation. This system
includes both former and current employees in these categories who
have filed financial disclosure statements under the requirements of
the Ethics in Government Act of 1978, as amended, or who otherwise
come under the requirements of the Ethics Act. This system also
contains information that is necessary for administering all
provisions of the Ethics in Government Act of 1978 and the Ethics
Reform Act of 1989 (Pub. L. 101-194), as amended, and E.O. 12674 as
modified on any current or former officer or employee of the
executive branch.
Categories of records in the system:
This system of records contains: Financial information such as
salary, dividends, retirement benefits, interests in property,
deposits in a bank and other financial institutions; information on
gifts received; information on certain liabilities; information about
positions as an officer, director, trustee, general partner,
proprietor, representative, employee, or consultant of any
corporation, company, firm, partnership, or other business, non-
profit organization, labor organization, or educational institution;
information about non-Government employment agreements, such as
leaves of absence to accept Federal service, continuation of payments
by a non-Federal employer; and information about assets placed in
trust pending disposal. This system also includes other documents
developed or information and material received by the Director of the
Office of Government Ethics, or agency ethics officials in
administering the Ethics of Government Act of 1978 or the Ethics
Reform Act of 1989, as amended, which are retrieved by name or other
personal identifier. Such other documents or information may include,
but will not be limited to: ethics agreements, documentation of
waivers issued to an officer or employee by an agency pursuant to
section 208(b)(1) or section 208(b)(3) of title 18, U.S.C.;
certificates of divestiture issued by the President or by the
Director of OGE pursuant to section 502 of the Ethics Reform Act of
1989; information necessary for the rendering of ethics counseling,
advice or formal advisory opinions, or the resolution of complaints;
the actual opinions issued; and records of referrals and
consultations regarding current and former employee's who are or have
been the subject of conflicts of interest or standards of conduct
inquiries or determinations, or employees who are alleged to have
violated department, agency or Federal ethics statutes, rules,
regulations or Executive orders. Such information may include
correspondence, documents or material concerning an individual's
conduct, reports of investigations with related exhibits, statements,
affidavits or other records obtained during an inquiry. These
documents may include information related to personal and family
financial and other business interests, positions held outside the
Government and acceptance of gifts. The records may also contain
reports of action taken by the agency, decisions and reports on legal
or disciplinary action resulting from any referred administrative
action or prosecution.
Authority for maintenance of the system:
5 U.S.C. 7301, 7351, 7353; 5 U.S.C. App. (Ethics in Government
Act of 1978); 31 U.S.C. 1353; E.O. 12674 (as modified by E.O. 12731).
Purpose(s):
All records are maintained in accordance with the requirements of
the Ethics in Government Act of 1978 and the Ethics Reform Act of
1989, as amended, and Executive Order 12674 as modified and OGE and
agency regulations thereunder. These requirements include the filing
of financial status reports, reports concerning certain agreements
between the covered individual and any prior private sector employer,
ethics agreements, and the preservation of waivers issued to an
officer or employee pursuant to section 208 of title 18 and
certificates of divestiture issued pursuant to section 502 of the
Ethics Reform Act. Such statements and related records are required
to assure compliance with these acts and to preserve and promote the
integrity of public officials and institutions. The requirements also
include the possession or maintenance of information being researched
or prepared for referral by ethics officials concerning employees or
former employees of the Federal Government who are the subject of
complaints of misconduct or alleged violations of ethics laws. These
complaints may be referred to the Office of the Inspector General of
the agency where the employee is or was employed or to the Department
of Justice.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and information in these records may be used:
a. To disclose the information furnished by the reporting
official, in accordance with provisions of section 105 of the Ethics
in Government Act of 1978, as amended, to any requesting person.
b. To disclose, in accordance with section 105 of the Ethics in
Government Act, as amended, and subject to the limitations contained
in section 208(d)(1) of title 18, U.S.C., any determination granting
an exemption pursuant to 208(b)(1) or 208(b)(3) of title 18, U.S.C.,
to any requesting person.
c. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where OGE becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
d. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply with a subpoena issued by a judge of a court of
competent jurisdiction.
e. To disclose information to any source when necessary to obtain
information relevant to a conflict-of-interest investigation or
determination.
f. By the National Archives and Records Administration or the
General Services Administration in records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
g. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
h. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
i. To disclose the public financial disclosure report and any
accompanying documents to reviewing officials in a new office,
department or agency when an employee transfers or is detailed from a
covered position in one office, department or agency to a covered
position in another office, department or agency.
j. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
k. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-Government employees performing
or working on a contract, service, or other assignment for the
Federal Government, when necessary to accomplish an agency function
related to this system of records.
Note: When an agency is requested to furnish such records to the
Director or other authorized officials of the Office of Government
Ethics (OGE), such a disclosure is to be considered as made to those
officers and employees of the agency which co-maintains the records
who have a need for the records in the performance of their official
duties in accordance with the Ethics in Government Act of 1978, 5
U.S.C. app., and other ethics-related laws, Executive orders and
regulations conferring pertinent authority on OGE, pursuant to the
provision of the Privacy Act at 5 U.S.C. 552a(b)(1).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by the name or other programmatic
identifier assigned to the individual on whom they are maintained.
Safeguards:
These records are maintained in file cabinets which may be locked
or in specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls and
other system-based protection methods.
Retention and disposal:
In accordance with the National Archives and Records
Administration General Records Schedule for ethics program records,
these records are generally retained for a period of six years after
filing, or for such other period of time as is provided for in that
schedule for certain specified types of ethics records. In cases
where records are filed by, or with respect to, a nominee for an
appointment requiring confirmation by the Senate when the nominee is
not appointed and Presidential and Vice-Presidential candidates who
are not elected, the records are generally destroyed one year after
the date the individual ceased being under Senate consideration for
appointment or is no longer a candidate for office. However, if any
records are needed in an ongoing investigation, they will be retained
until no longer needed in the investigation. Destruction is by
shredding or electronic deletion.
System manager(s) and address:
a. For records filed directly with the Office of Government
Ethics by non-OGE employees: Deputy Director, Office of Agency
Programs, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917;
b. For records filed with a Designated Agency Ethics Official
(DAEO) or the head of a department or agency: The DAEO at the
department or agency concerned; and
c. For records filed with the Federal Election Commission (FEC)
by candidates for President or Vice President: The General Counsel,
Office of General Counsel, Federal Election Commission, 999 E Street,
NW., Washington, DC 20463.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact, as appropriate:
a. For records filed directly with OGE by non-OGE employees,
contact the OGE Deputy Director, Office of Agency Programs, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917;
b. For records filed with a Designated Agency Ethics Official
(DAEO) or the head of a department or agency, contact the DAEO at the
department or agency concerned; and
c. For records filed with the FEC by candidates for President or
Vice President, contact the FEC General Counsel, Federal Election
Commission, 999 E Street, NW., Washington, DC 20463.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
b. Department or agency and component with which employed or
proposed to be employed.
c. Dates of employment.
Individuals seeking to determine if a system contains information
about them must also follow OGE's Privacy Act regulations regarding
verification of identity (5 CFR part 2606).
Record access procedures:
Individuals wishing to request access to their records should
contact the appropriate office as shown in the Notification Procedure
section. Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
b. Department or agency and component with which employed or
proposed to be employed.
c. Dates of employment.
d. Reasonably specify the record content being sought.
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Since the information in these records is updated on a periodic
basis, most record corrections can be handled through established
administrative procedures for updating the records. However,
individuals can obtain information on the procedures for contesting
the records under the provisions of the Privacy Act by contacting the
appropriate office shown in the Notification Procedure section.
Record source categories:
Information in this system of records is provided by:
a. The subject individual or by a designated person, such as a
trustee, attorney, accountant, banker, or relative.
b. Federal officials who review the statements to make conflict
of interest determinations.
c. Persons alleging conflict of interests or violations of other
ethics laws and persons contacted during any investigation of the
allegations.
Exemptions claimed for the system:
None.
OGE/GOVT-2
System name:
Executive Branch Confidential Financial Disclosure Reports.
Security classification:
None.
System location:
Individual agency ethics offices or other designated agency
offices.
Categories of individuals covered by the system:
Officers and employees in the executive branch whose position is
classified at GS-15 or below of the General Schedule prescribed by 5
U.S.C. 5332, or the rate of basic pay for which is fixed, other than
under the General Schedule, at a rate which is less than 120% of the
minimum rate of basic pay for GS-15 of the General Schedule; officers
or employees of the United States Postal Service or Postal Rate
Commission whose basic rate of pay is less than 120% of the minimum
rate of basic pay for GS-15 of the General Schedule; members of a
uniformed service whose pay grade is less than O-7 under 37 U.S.C.
201; and officers or employees in any other position determined by
the Designated Agency Ethics Official to be of equal classification.
In addition, all executive branch special Government employees as
defined in 18 U.S.C. 202(a) and 5 CFR 2634.105(s) are required to
file unless they are required to file public financial disclosure
reports or their position has been excluded from filing. The system
includes both current and former Federal employees in these
categories.
Categories of records in the system:
These records contain statements and amended statements of
personal and family holdings and other interests in property; income;
gifts and reimbursements; liabilities; agreements and arrangements;
outside positions; and other information related to conflict of
interest determinations. These statements may be certifications of no
new interests for the reporting period, and may be agency
supplemental or alternative confidential report forms.
Authority for maintenance of the system:
5 U.S.C. App. (Ethics in Government Act of 1978); E.O. 12674 (as
modified by E.O. 12731).
Purpose(s):
These records are maintained to meet the requirements of or under
Executive Orders 12674 as modified, 5 CFR part 2634, agency
regulations thereunder, as well as section 107 of the Ethics in
Government Act of 1978, as amended, concerning the filing of
confidential financial disclosure reports. Such reports are required
to assure compliance with ethics laws and regulations, and to
determine if an actual or apparent conflict of interest exists
between the employment of individuals by the Federal Government and
their outside employment and financial interests.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These confidential records and the information contained therein
may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the disclosing agency becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation.
b. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply with a subpoena issued by a judge of a court of
competent jurisdiction.
c. To disclose information to any source when necessary to obtain
information relevant to a conflict-of-interest investigation or
determination.
d. To the National Archives and Records Administration or the
General Services Administration in records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
e. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
f. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
g. To disclose the confidential financial disclosure report or
certificate of no new interests and any accompanying documents to
reviewing officials in a new office, department or agency when an
employee transfers or is detailed from a covered position in one
office, department or agency to a covered position in another office,
department or agency.
h. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
i. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-Government employees performing
or working on a contract, service, or other assignment for the
Federal Government, when necessary to accomplish an agency function
related to this system of records.
Note: When an agency is requested to furnish such records to the
Director or other authorized officials of the Office of Government
Ethics (OGE), such a disclosure is to be considered as made to those
officers and employees of the agency which co-maintains the records
who have a need for the records in the performance of their official
duties in accordance with the Ethics in Government Act of 1978, 5
U.S.C. app., and other ethics-related laws, Executive orders and
regulations conferring pertinent authority on OGE, pursuant to the
provision of the Privacy Act at 5 U.S.C. 552a(b)(1).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by the name or other programmatic
identifier assigned to the individual on whom they are maintained.
Safeguards:
These records are located in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
Retention and disposal:
In accordance with the National Archives and Records
Administration General Records Schedule for such ethics program
records, these records generally are retained for six years after
filing, except when filed by or with respect to a nominee for an
appointment requiring confirmation by the Senate when the nominee is
not appointed. In such cases, the records are generally destroyed one
year after the date the individual ceased being under Senate
consideration for appointment. However, if any records are needed in
an ongoing investigation, they will be retained until no longer
needed in the investigation. Destruction is by shredding or
electronic deletion.
System manager(s) and address:
a. For records filed directly with the Office of Government
Ethics by non-OGE employees: Deputy Director, Office of Agency
Programs, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917; and
b. For records filed with a Designated Agency Ethics Official
(DAEO) or the head of a department or agency: The DAEO at the
department or agency concerned.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact, as appropriate:
a. For records filed directly with OGE by non-OGE employees,
contact the OGE Deputy Director, Office of Agency Programs, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917; or
b. For records filed with a Designated Agency Ethics Official
(DAEO) or the head of a department or agency, contact the DAEO at the
department or agency concerned.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
b. Department or agency and component with which employed or
proposed to be employed.
c. Dates of employment.
Individuals seeking to determine if a system contains information
about them must also follow OGE's Privacy Act regulations regarding
verification of identity (5 CFR part 2606).
Record access procedures:
Individuals wishing to request access to their records should
contact the Designated Agency Ethics Official or designee at the
agency where the reports were filed. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Department or agency and component with which employed or
proposed to be employed.
c. Dates of employment.
d. Reasonably specify the record content being sought.
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Since the information in these records is updated on a periodic
basis, most record corrections can be handled through established
administrative procedures for updating records. However, individuals
can obtain information on the procedures for contesting the records
under the provisions of the Privacy Act by contacting the Designated
Agency Ethics Official or designee at the agency where the reports
were filed.
Record source categories:
Information in this system of records is provided by:
a. The subject individual or by a designated person such as a
trustee, attorney, accountant, banker, or relative.
b. Federal officials who review the statements to make conflict
of interest determinations.
c. Persons alleging conflicts of interests or other violations of
ethics laws and persons contacted during any investigation of the
allegations.
Exemptions claimed for the system:
None.
OGE/INTERNAL-1
System name:
Pay, Leave and Travel Records.
System location:
Office of Administration and Information Management, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917.
Categories of individuals covered by the system:
Current and former employees of the Office of Government Ethics.
Categories of records in the system:
This system contains various records relating to pay, leave, and
travel. This includes information such as: Name; date of birth;
social security number; home address; grade; employing organization;
timekeeper number; salary; pay plan; number of hours worked; leave
accrual rate, usage, and balances; Civil Service Retirement and
Federal Employee Retirement System contributions; FICA withholdings;
Federal, state, and local tax withholdings; Federal Employee's Group
Life Insurance withholdings; Federal Employee's Health Benefits
withholdings; charitable deductions; allotments; garnishment
documents; travel expenses; and information on the leave transfer
program and fare subsidy program.
Authority for maintenance of the system:
5 U.S.C. 5501, 5525; 5 U.S.C. App. (Ethics in Government Act of
1978); 44 U.S.C. 3101, 3102.
Purpose(s):
These records are used to administer the pay, leave, and travel
requirements of the Office of Government Ethics and in the
administration of the transit fare subsidy program.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and information contained therein may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where OGE becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply with a subpoena issued by a judge of a court of
competent jurisdiction.
c. To disclose information to the National Archives and Records
Administration or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
d. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
e. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
f. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
g. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-OGE employees performing or
working on a contract, service, or other assignment for the Federal
Government, when necessary to accomplish an agency function related
to this system of records.
h. To disclose information to the Department of Labor in
connection with a claim filed by an employee for compensation due to
a job-connected injury or illness.
i. To disclose information to the Social Security Administration
(SSA) and the Department of the Treasury as required in accordance
with their authorized functions, including Federal Insurance
Collections Act withholding and benefits for the SSA and the issuance
of paychecks and savings bonds for the Treasury.
j. To disclose information to State offices of unemployment
compensation.
k. To disclose information to Federal Employees Group Life
Insurance or Health Benefits carriers in connection with survivor
annuity or health benefits claims or records reconciliations.
l. To disclose information to the Internal Revenue Service and
State and local tax authorities.
m. To disclose information to any source from which additional
information is requested relevant to an OGE determination concerning
an individual's pay, leave, or travel expenses, to the extent
necessary to identify the individual, inform the source of the
purpose(s) of the request, and to identify the type of information
requested.
n. To disclose information to a Federal agency, in response to
its request in connection with the hiring or retention of an
employee, the issuance of a security clearance, the conducting of a
suitability or security investigation of an individual, the letting
of a contract, or the issuance of a license, grant, or other benefit
by the requesting agency, to the extent that the information is
relevant and necessary to the requesting agency's decision on the
matter.
o. To disclose information to the authorized employees of another
Federal agency that provides the Office of Government Ethics with
manual and automated assistance in processing pay, leave, and travel.
p. To disclose information to officials of the Office of Special
Counsel, Office of Personnel Management, Federal Labor Relations
Authority, Merit Systems Protection Board or the Equal Employment
Opportunity Commission when requested in the performance of their
authorized duties, including respectively in connection with cases
and appeals, special studies of the civil service and other merit
systems, review of personnel matters and practices, investigations of
alleged or possible prohibited personnel and discrimination
practices, Hatch Act matters, whistleblower protections, compliance
with employee selection procedures and investigations of allegations
of unfair labor practices or matters before the Federal Service
Impasses Panel.
q. To disclose information in compliance with orders,
interrogatories, and other information requests relevant to
garnishment orders that OGE is required to comply with in accordance
with 42 U.S.C. 659 (support garnishment) and 5 U.S.C. 5520a
(commercial garnishment) to a court of competent jurisdiction, an
authorized official, or to an authorized State agency as defined in 5
CFR parts 581 and 582.
r. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
s. To disclose the names, social security numbers, home
addresses, date of birth, date of hire, quarterly earnings, employer
identifying information, and State of hire of employees to the Office
of Child Support Enforcement, Administration for Children and
Families, Department of Health and Human Services for the purposes of
locating individuals to establish paternity, establishing and
modifying orders of child support, identifying sources of income, and
for other child support enforcement actions as required by the
Personal Responsibility and Work Opportunity Reconciliation Act, Pub.
L. 104-193, as amended.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by the name, social security number,
or other identifier assigned to the individual on whom they are
maintained.
Safeguards:
Paper records are maintained in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
Retention and disposal:
These records are retained for varying periods of time in
accordance with the National Archives and Records Administration
General Records Schedule 2 (Payrolling and Pay Administration
Records) and 9 (Travel and Transportation Records). Disposal of paper
records is by shredding, and of electronic records by deletion.
System manager(s) and address:
Deputy Director, Office of Administration and Information
Management, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Deputy Director,
Office of Administration and Information Management, Office of
Government Ethics.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
b. Social Security Number.
c. Dates of employment.
Individuals seeking to determine if a system contains information
about them must also follow OGE's Privacy Act regulations regarding
verification of identity (5 CFR part 2606).
Record access procedures:
Individuals wishing to request access to their records should
contact the Deputy Director, Office of Administration and Information
Management, Office of Government Ethics. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Social Security Number.
c. Dates of employment.
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Individuals wishing to request amendment of records about them
should contact the System Manager. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Social Security Number.
c. Dates of employment.
Individuals requesting amendment must also follow OGE's Privacy
Act regulations regarding verification of identity and amendment of
records (5 CFR part 2606).
Record source categories:
Information in this system of records is obtained from:
a. The individual to whom the record pertains.
b. Office of Government Ethics officials responsible for pay,
leave, and travel requirements.
c. Other official personnel documents of the Office of Government
Ethics.
Exemptions claimed for the system:
None.
OGE/INTERNAL-2
System name:
Telephone Call Detail Records.
System location:
Office of Administration and Information Management, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917.
Categories of individuals covered by the system:
OGE employees who are assigned OGE telephone extension numbers,
persons performing services on behalf of OGE or are authorized to use
OGE telephone services, and persons who make or receive telephone
calls charged to the Office of Government Ethics.
Authority for maintenance of the system:
5 U.S.C. App. (Ethics in Government Act of 1978); 44 U.S.C. 3101.
Purpose(s):
These records are used to verify telephone usage and to resolve
billing discrepancies. The records may also be used to allocate the
costs of telephone services to OGE's various offices, to identify
unofficial telephone calls and as a basis for taking action when OGE
employees or other persons misuse or abuse OGE telephone services.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and the information contained therein may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where OGE becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply with a subpoena issued by a judge of a court of
competent jurisdiction.
c. To disclose information to the National Archives and Records
Administration or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
d. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
e. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
f. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
g. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-OGE employees performing or
working on a contract, service, or other assignment for the Federal
Government, when necessary to accomplish an agency function related
to this system of records.
h. To disclose information to OGE employees or other persons to
determine their individual responsibility for telephone calls.
i. To disclose information to a telecommunications company or
another Federal agency providing telephone services or
telecommunications services to permit servicing the account;
j. To disclose information in response to a Federal agency's
request made in connection with the hiring or retention of an
employee, the letting of a contract or issuance of a grant, license
or other benefit by the requesting agency, but only to the extent
that the information disclosed is relevant and necessary to the
requesting agency's decision on the matter.
k. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
Disclosure to consumer reporting agencies:
Disclosures may be made from this system, pursuant to 5 U.S.C.
552a(b)(12), to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by name, telephone extension number
or some other identifier assigned to the individual on whom they are
maintained.
Safeguards:
Paper records are maintained in file cabinets that may be locked
or in specified areas to which only authorized personnel have access.
Automated records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
Retention and disposal:
These records are retained and disposed of in accordance with the
National Archives and Records Administration General Records Schedule
12. Disposal of manual records is by shredding, and disposal of
electronic records is by deletion.
System manager(s) and address:
Deputy Director, Office of Administration and Information
Management, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact, the Deputy Director,
Office of Administration and Information Management, Office of
Government Ethics.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
b. Telephone extension number assigned to the individual by OGE.
c. Description of information being sought, including the time
frame of information being sought.
Individuals seeking to determine if a system contains information
about them must also follow OGE's Privacy Act regulations regarding
verification of identity (5 CFR part 2606).
Record access procedures:
Individuals wishing to request access to their records should
contact the Deputy Director, Administration and Information
Management, Office of Government Ethics. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Telephone extension number assigned to the individual by OGE.
c. Description of information being sought, including the time
frame of information being sought.
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Individuals wishing to request amendment of records about them
should contact the System Manager. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Telephone extension number assigned to the individual by OGE.
c. Description of information to be amended, including the time
frame of information being sought.
Individuals requesting amendment of records must also follow
OGE's Privacy Act regulations regarding verification of identity and
amendment of records (5 CFR part 2606).
Record source categories:
Information in this system of records is obtained from:
a. The individual on whom the record is maintained.
b. OGE telephone assignment records.
c. Call Detail Reports or telephone bills provided by suppliers
of telephone services.
d. Results of administrative inquiries relating to assignment of
responsibility for placement of specific long-distance or local
calls.
Exemptions claimed for the system:
None.
OGE/INTERNAL-3
System name:
Grievance Records.
System location:
Office of Administration and Information Management, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917.
Categories of individuals covered by the system:
Current or former OGE employees who have filed grievances under
OGE's administrative grievance procedures or under a negotiated
grievance procedure.
Categories of records in the system:
The system contains records relating to grievances filed by OGE
employees under administrative procedures authorized by 5 CFR part
771, and records of negotiated grievance and arbitration systems that
OGE has or may establish through negotiations with recognized labor
organizations in accordance with 5 U.S.C. 7121. These files contain
all documents related to the grievance which may include statements
of witnesses, reports of interviews and hearings, examiner's findings
and recommendations, a copy of the original decision, and related
correspondence and exhibits, employment history, arbitrator's
decision or report, record of appeal to the Federal Labor Relations
Authority, and a variety of employment and personnel records
associated with the grievance.
Authority for maintenance of the system:
5 U.S.C. App. (Ethics in Government Act of 1978); 5 U.S.C. 7121;
5 CFR part 771.
Purpose(s):
These records are used to process grievances submitted by OGE
employees for personal relief in a matter of concern or
dissatisfaction.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and the information contained therein may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where OGE becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to a court, or a party in litigation
before a court or in an administrative proceeding being conducted by
a Federal agency, either when the Government is a party to a judicial
or administrative proceeding or in order to comply with a subpoena
issued by a judge of a court of competent jurisdiction.
c. To disclose information by the National Archives and Records
Administration or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
d. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
e. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
f. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
g. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-OGE employees performing or
working on a contract, service, or other assignment for the Federal
Government, when necessary to accomplish an agency function related
to this system of records.
h. To disclose information to any source from which additional
information is required in the course of processing a grievance, to
the extent necessary to identify the individual, inform the source of
the purpose(s) of the request, and identify the type of information
requested.
i. To disclose information to a Federal agency in response to its
request in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the letting of a
contract, or the issuance of a license, grant, or other benefit by
the requesting agency, to the extent that the information is relevant
and necessary to requesting the agency's decision on the matter.
j. To disclose information to officials of the Merit Systems
Protection Board; the Office of Special Counsel; the Federal Labor
Relations Authority; or the Equal Employment Opportunity Commission
when requested in performance of their authorized duties, including
respectively in connection with cases and appeals, special studies of
the civil service and other merit systems, review of personnel
matters and practices, investigations of alleged or possible
prohibited personnel and discrimination practices, Hatch Act matters,
whistleblower protections, compliance with employee selection
procedures and investigations of allegations of unfair labor
practices or matters before the Federal Service Impasses Panel.
k. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
l. To provide information to the Department of Labor in carrying
out its functions regarding labor-management relations in the Federal
service.
Policies and practices for STORING, RETRIEVING, RETAINING AND
DISposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by the names of the individuals on
whom they are maintained.
Safeguards:
Paper records are maintained in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
Retention and disposal:
These records are retained for four years after closing of the
case (or as otherwise agreed upon through the collective bargaining
process), then disposed of. Disposal of paper records is by
shredding, and disposal of electronic records is by deletion.
System manager(s) and address:
Deputy Director, Office of Administration and Information
Management, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917.
Notification procedure:
Individuals may contact the Deputy Director, Office of
Administration and Information Management, Office of Government
Ethics regarding the existence of grievance records on them. They
must furnish the following information for their records to be
located and identified:
a. Name.
b. Approximate date of closing of the case and kind of action
taken.
c. Organizational component involved.
Record access procedures:
An individual may request access to the official copy of the
grievance file by contacting the Deputy Director, Office of
Administration and Information Management, Office of Government
Ethics. Individuals must furnish the following information for their
records to be located and identified:
a. Name.
b. Approximate date of closing of the case and kind of action
taken.
c. Organizational component involved.
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Review of requests from individuals seeking amendment of their
records which have been the subject of an administrative, judicial,
or quasi-judicial action will be limited in scope. Review of
amendment requests of these records will be restricted to determining
if the record accurately documents the ruling on the case, and will
not include a review of the merits of the action, determination, or
finding. Individuals wishing to request amendment of their records to
correct factual errors should contact the OGE Office of
Administration and Information Management. Individuals must furnish
the following information for their records to be located and
identified:
a. Name.
b. Approximate date of closing of the case and kind of action
taken.
c. Organizational component involved.
Individuals requesting amendment must also follow OGE's Privacy
Act regulations regarding verification of identity and amendment of
records (5 CFR part 2606).
Record source categories:
Information in this system of records is obtained from:
a. The individual on whom the record is maintained.
b. Testimony of witnesses.
c. OGE officials.
d. Related correspondence from organizations or persons.
e. Union officials (if information deals with a negotiated
grievance matter).
f. Department of Labor, Federal Labor Relations Authority, or
arbitrators involved in the grievance (if information deals with a
negotiated grievance matter).
Exemptions claimed for the system:
None.
OGE/INTERNAL-4
System name:
Computer Systems Activity and Access Records.
System location:
Office of Administration and Information Management, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917.
Categories of individuals covered by the system:
Individuals who access OGE network computers or mainframe/
enterprise servers, including individuals who send and receive
electronic communications, access Internet sites, or access system
databases, files, or applications from OGE computers or who send
electronic communications to OGE computers; and individuals
attempting to access OGE computers or systems without authorization.
Categories of records in the system:
Records in this system of records may include: Records on the use
of the interoffice and Internet e-mail systems, including the e-mail
address of the sender and receiver of the e-mail message, subject,
date, and time; records on user access to OGE's office automation
networks; records relating to verification or authorization of an
individual's access to systems, files, or applications, such as user
IDs, user names, title, and agency.
Authority for maintenance of the system:
5 U.S.C. App. (Ethics in Government Act of 1978); 40 U.S.C. 1441
note.
Purpose(s):
The data in this system of records is used by OGE systems and
security personnel, or persons authorized to assist these personnel,
to plan and manage system services, to monitor for improper use, and
to otherwise perform their official duties.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and the information contained therein may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where OGE becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply a subpoena issued by a judge of a court of
competent jurisdiction.
c. To disclose information to the National Archives and Records
Administration or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904
and 2906.
d. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
e. To disclose information to the Department of Justice, or in a
proceeding before a court, adjudicative body, or other administrative
body before which OGE is authorized to appear, when: OGE; or an
employee of OGE in his or her official capacity, or any employee of
OGE in his or her individual capacity (where the Department of
Justice or OGE has agreed to represent the employee); or the United
States (when OGE determines that litigation is likely to affect OGE),
is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or OGE is deemed
by OGE to be relevant and necessary to the litigation provided,
however, that the disclosure is compatible with the purpose for which
such records were collected.
f. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-OGE employees performing or
working on a contract, service, or other assignment for the Federal
Government, when necessary to accomplish an agency function related
to this system of records.
g. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of an
individual who is the subject of the record.
h. To disclose information to a Federal, State, local, tribal or
foreign agency, or a private contractor, in response to its request
in connection with the hiring or retention of any employee, the
issuance of a security clearance, the conduct of a security or
suitability investigation, the reporting of an investigation on an
employee, the letting of a contract, or the issuance of a grant,
license, or other benefit to an employee by the agency, but only to
the extent that the information disclosed is relevant and necessary
to the agency's decision on the matter.
i. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
These records are maintained in paper and/or electronic form.
Retrievability:
These records may be retrieved by user name, user ID, e-mail
address, or other identifying search term employed, depending on the
record category.
Safeguards:
These records are located in locked storage areas with controlled
entry, or automated systems to which only authorized personnel have
access. The use of password protection identification features and
other automated data processing system protection methods also
restrict access.
Retention and disposal:
In accordance with General Records Schedule 20, records of
verification, authorization, computer system access, and other
activities generated by the system are retained for one year, unless
required for management review, then deleted.
System manager(s) and address:
Deputy Director, Office of Administration and Information
Management, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917.
Notification procedure:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Deputy Director,
Office of Administration and Information Management, Office of
Government Ethics.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
b. Assigned computer location.
c. Description of information to be sought (including the time
frame during which the record(s) may have been generated).
Individuals seeking to determine if a system contains information
about them must also follow OGE's Privacy Act regulations regarding
verification of identity (5 CFR part 2606).
Record access procedures:
Individuals wishing to request access to their records should
contact the Deputy Director, Office of Administration and Information
Management, Office of Government Ethics. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Assigned computer location.
c. Description of information being sought (including the time
frame during which the record(s) may have been generated).
Individuals requesting access must also follow OGE's Privacy Act
regulations regarding verification of identity and access to records
(5 CFR part 2606).
Contesting record procedures:
Individuals wishing to request amendment of records about them
should contact the System Manager. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Assigned computer location.
c. Description of information to be amended (including the time
frame during which the record(s) may have been generated).
Individuals requesting amendment must also follow OGE's Privacy
Act regulations regarding verification of identity and amendment of
records (5 CFR part 2606).
Record source categories:
Information in this system of records is obtained from:
a. Individuals covered by the system.
b. Office of Government Ethics management officials.
c. Computer activity logs and tracking systems.
Exemptions claimed for the system:
None.
OGE/INTERNAL-5
System name:
Employee Locator and Emergency Notification Records.
System location:
Office of Administration and Information Management, Office of
Government Ethics, Suite 500, 1201 New York Avenue, NW., Washington,
DC 20005-3917.
Categories of individuals covered by the system:
Current employees of the Office of Government Ethics.
Categories of records in the system:
This system contains information regarding the organizational
location, telephone extension and hours of duty of individual OGE
employees. The system also contains the home address and telephone
number of the employee and the name, relationship, and telephone
number of an individual or individuals to contact in the event of a
medical or other emergency involving the employee. The system
contains an additional freeform ``note'' field for personal medical
information for employees who choose to voluntarily complete it.
Authority for maintenance of the system:
5 U.S.C. App. (Ethics in Government Act of 1978).
Purpose(s):
Information is collected for this system in order to identify an
individual for OGE officials to contact, should an emergency of a
medical or other nature involving the employee occur while the
employee is on the job. Also, these records may be used by authorized
OGE personnel to contact individuals working from home or at an
authorized alternative worksite or, on infrequent occasions, to
contact individuals absent from work about work-related issues.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
These records and the information contained therein may be used:
a. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, either when the
Government is a party to a judicial or administrative proceeding or
in order to comply with a subpoena issued by a judge of a court of
competent jurisdiction.
b. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
Policies and practices for storing, retrieving, retaining, and
disposing of records in the system:
Storage:
Records are maintained in paper and/or electronic form.
Retrievability:
These records are retrieved by the name of the individual on whom
they are maintained.
Safeguards:
Paper records are maintained in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are maintained in a secured electronic system
accessible only to on-site OGE employees. An individual OGE employee
has access only to his or her own record. In addition, individual
records in the system are available to authorized OGE personnel whose
duties require access.
Retention and disposal:
In accordance with the applicable OGE records disposal schedule,
these records are retained as long as the individual is an employee
of OGE. Disposal of paper records is by shredding, and disposal of
electronic records is by deletion.
System manager(s) and address:
Deputy Director, Office of Administration and Information
Management, Office of Government Ethics, Suite 500, 1201 New York
Avenue, NW., Washington, DC 20005-3917.
Notification procedure:
OGE employees wishing to inquire whether this system of records
contains information about them may access the system directly or
contact the Deputy Director, Office of Administration and Information
Management, Office of Government Ethics.
Individuals wishing to make such an inquiry must furnish the
following information for their records to be located and identified:
a. Full name.
Record access procedures:
All current OGE employees have full access to and complete
control over their individual record and may access the information
at any time, or they may contact the Deputy Director, Office of
Administration and Information Management, Office of Government
Ethics. Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
Individuals requesting access must also follow OGE Privacy Act
regulations regarding verification of identify and access to records
(5 CFR part 2606).
Contesting record procedures:
OGE employees have full access to and complete control over their
individual record and may amend information at any time, or they may
contact the Systems Manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
Individuals requesting amendment must also follow OGE's Privacy
Act regulations regarding verification of identity and amendment of
records (5 CFR part 2606).
Record source categories:
Information in this system of records is obtained from:
a. The individual on whom the record is maintained.
Exemptions claimed for the system:
None.