[Privacy Act Issuances (2005)]
[From the U.S. Government Publishing Office, www.gpo.gov]
JOINT BOARD FOR THE ENROLLMENT OF ACTUARIES
Table of Contents
1. Application Files--JBEA
2. Charge Case Inventory Files--JBEA
3. Denied Applications--JBEA
4. Enrollment File--JBEA
5. Enrollment Roster--JBEA
6. General Correspondence Files--JBEA
7. General Information--JBEA
8. Suspension and Termination Files--JBEA
9. Suspension and Termination Roster--JBEA
Appendix
JBEA--1
System name: Application Files--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals who
have applied for enrollment to perform actuarial services with
respect to plans to which the Employee Retirement Income Security Act
(ERISA) applies.
Categories of records in the system: (1) Completed application
form. (2) Information relating to determination by the Joint Board as
to whether individuals satisfy standards and qualifications
established pursuant to Title 29 U.S. Code, Section 1242.
Authority for maintenance of the system: 29 U.S.C. 1242.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Determinations
as to whether to enroll individuals to perform actuarial services
with respect to plans to which the ERISA applies. (2) Apparent
violations of civil or criminal laws will be referred to appropriate
law enforcement authorities for investigation and possible criminal
prosecution, civil, court action or regulatory order. (3) References
to Departments of Labor and/or Treasury for purposes of administering
ERISA. (4) Reference to Department of Justice for advice or action
when appropriate. (5) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security investigations are conducted with respect to all Office of
Executive Director personnel.
Retention and disposal: Records contained in this system will be
retained for five years from the date of receipt of the application.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to: Executive
Director, Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220.
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as
employment identification cards, driver's licenses and credit cards
will be accepted as sufficient absent any indications to the
contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220, (202) 634 5071.
Contesting record procedures: Same as above.
Systems exempted from certain provisions of the act: Exemption from
5 U.S. Code, Section 552a(e)(4)(I), and from other provisions of the
Privacy Act, is sought pursuant to 5 U.S. Code, Section 552a(k)(2).
JBEA--2
System name: Charge Case Inventory Files--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals
enrolled to perform actuarial services under Employee Retirement
Income Security Act (ERISA) with respect to whom derogatory
information has been received.
Categories of records in the system: (1) Completed application
form, (2) Additional information received pursuant to request of the
Joint Board. (3) Derogatory information regarding individual's
eligibility to perform and performance of actuarial services with
respect to plans to which ERISA applies.
Authority for maintenance of the system: Title 29, U.S. Code,
Section 1242
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Determinations
as to whether individuals' enrollment to perform actuarial services
with respect to plans to which ERISA applies should be suspended or
terminated. (2) Apparent violations of civil or criminal law will be
referred to appropriate law enforcement authorities for investigation
and possible criminal prosecution, civil court action or regulatory
order. (3) Reference to Department of Justice for advice or action
when appropriate. (4) Reference to investigative offices of other
agencies for fuller development of facts. (5) See Appendix to this
notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security investigations are conducted with respect to all Office of
Executive Director personnel.
Retention and disposal: Records contained in this system will be
retained until the matters which justified their inclusion in the
Inventory have been resolved. At that time, such records will be
transferred to other appropriate systems.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to: Executive
Director, Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220.
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as
employment identification cards, drivers licenses and credit cards
will be accepted as sufficient absent any indications to the
contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220, (202) 634 5071.
Contesting record procedures: Same as above.
Systems exempted from certain provisions of the act: Exemption from
5 U.S. Code, Section 552a(e)(4)(I), and from other provisions of the
Privacy Act, is sought pursuant to 5 U.S. Code, Section 552a(k)(2).
JBEA--3
System name: Denied Applications--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals whose
applications for enrollment to perform actuarial services, with
respect to plans to which the Employee Retirement Income Security Act
(ERISA) applies, have been denied.
Categories of records in the system: (1) Completed application form
(2) information relating to determination by the Joint Board as to
whether individuals satisfy standards and qualifications established
pursuant to Title 29 U.S. Code, Section 1242.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) In event of
reapplication, as to whether to enroll individuals to perform
actuarial services. (2) Apparent violations of civil or criminal laws
will be referred to appropriate law enforcement authorities for
investigation and possible criminal prosecution, civil court action
or regulatory order. (3) Reference to Departments of Labor and/or
Treasury for purposes of administering ERISA. (4) See Appendix to
this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security investigations are conducted with respect to all Office of
Executive Director personnel.
Retention and disposal: Records contained in this system will be
retained for 25 years from the date of receipt of an application.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to:
Executive Director Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as
employment identification cards, driver's license and credit cards
will be accepted as sufficient absent any indications to the
contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting in
formation contained in such records should be addressed to: Executive
Director Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220 (202) 634-5071
Contesting record procedures: Same as above
Record source categories: Application files.
JBEA--4
System name: Enrollment Files--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals
enrolled to perform actuarial services with respect to plans to which
the Employee Retirement Income Security Act (ERISA) applies.
Categories of records in the system: (1) Completed application for
enrollment form. (2) Information relating to determination by the
Joint board that individuals satisfy standards and qualifications
established pursuant to Title 29 U.S. Code, Section 1242. (3)
Investigatory materials which have been used to determine whether to
suspend or terminate individuals' enrollments.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Use in
connection with disciplinary actions pursuant to Title 29 U.S. Code,
Section 1242. (2) Apparent violations of civil or criminal laws will
be referred to appropriate law enforcement authorities for
investigation and possible criminal prosecution, civil court action
or regulatory order. (3) Verification of enrollment status. (4)
Reference to Department of Justice for advice or action when
appropriate. (5) Reference to Departments of Labor and/or Treasury
for purposes of administering ERISA. (6) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security Investigations are conducted with respect to all Office of
Executive Director personnel.
Retention and disposal: Individuals' files are retained for ten
years subsequent to the termination of their enrollments.
System manager(s) and address: Executive Director Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to:
Executive Director Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as
employment identification cards, driver's license and credit cards
will be accepted absent any indications to the contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting in
formation contained in such records should be addressed to: Executive
Director, Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220 (202) 634-5071.
Contesting record procedures: Same as above.
Systems exempted from certain provisions of the act: Exemption
from 5 U.S. Code Section 552a(e)(4)(I), and from other provisions of
the Privacy Act, is sought pursuant to 5 U.S. Code, Section
552a(k)(2).
JBEA--5
System name: Enrollment Roster--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals
enrolled to perform actuarial services with respect to plans to which
the Employee Retirement Income Security Act (ERISA) applies.
Categories of records in the system: List of enrolled individuals.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Copies of
roster may be furnished to representatives of Departments of Labor
and Treasury who have occasion to meet and/or correspond with
enrolled actuaries. (2) Disclosure to public pursuant to 5 U.S.C.,
Section 552. (3) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Three by five cards and/or computerized printout.
Retrievability: This system is indexed by name of individual.
Safeguards: This system is public information.
Retention and disposal: This system is permanently maintained and
periodically updated.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to:
Executive Director, Joint Board for the enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220
Record access procedures: Inquiries concerning access to records
regarding indentifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220, (202) 634-5071
Contesting record procedures: Same as above.
Record source categories: Enrollment Files.
JBEA--6
System name: General Correspondence File--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: General Public.
Categories of records in the system: Generally inquiries and
comments from the general public.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Provide
answers to inquiries or other information regarding the operation of
the Joint Board. (2) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: Correspondence received in indexed alphabetically
by last name of writer.
Safeguards: The Office of the Executive Director keeps all access
doors locked when Office personnel are not present. Office personnel
are cautioned against unnecessary exposure of information contained
in Office files. Security investigations will be conducted with
respect to all Office of Executive Director personnel.
Retention and disposal: Correspondence contained in this file is
disposed of after five years from the date of receipt.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220.
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as
employment identification cards, driver's license and credit cards
will be accepted as sufficient absent any indications to the
contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board fo the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220 (202) 634-5071.
Contesting record procedures: Same as above.
Record source categories: General Public.
JBEA--7
System name: General Information--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC
Categories of individuals covered by the system: Individuals who
have not applied for enrollment to perform actuarial services but
with respect to whom information relevant to any future application
has been received.
Categories of records in the system: (1) Information relating to
determinations by the Joint Board as to whether individuals satisfy
standards and qualifications estblished pursuant to Title 29 U.S.
Code, Section 1242. (2) See Appendix to this notice.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1)
Determinations, as to whether to enroll individuals to perform
actuarial services with respect to plans to which the Employee
Retirement Income Security Act (ERISA) applies, to be made at such
times as application are received from such individuals. (2) Apparent
violations of civil or criminal laws will be referred to appropriate
law enforcement authorities for investigation and possible criminal
prosecution, civil court action or regulatory order. (3) Reference to
Deparment of Justice for advice or action when appropriate. (4)
Reference to investigative offices of other agencies for fuller
development of facts. (5) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security investigation are conducted with respect to all Office of
Executive Director personnel.
Retention and disposal: Retain until 25 years after case closed.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to: Executive
Director, Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220.
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items such as an
employment identification cards, driver's license and credit cards
will be accepted as sufficient absent any indications to the
contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220 (202) 634-5071.
Contesting record procedures: Same as above.
Systems exempted from certain provisions of the act: Exemption
from 5 U. S. Code, Section 552a(e)(4)(I), and from other provisions
of the Privacy Act, is pursuant to 5 U.S. Code, Section 552a(k)(2).
JBEA--8
System name: Suspension and Termination Files--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals whose
enrollments to perform actuarial services with respect to plans to
which the Employee Retirement Income Security Act (ERISA) applies
have been suspended or terminated.
Categories of records in the system: (1) Completed application for
enrollment form. (2) Information relating to determination by the
Joint Board as to whether individuals satisfy standards and
qualifications established pursuant to Title 29 U.S. Code, Section
1242.(3) Additional information received pursuant to request of the
Joint Board made under authority of 20 CFR 901.10(b). (4) Derogatory
information regarding individuals' eligibility to perform actuarial
services with respect to plans to which ERISA applies or evidence of
disreputable conduct within meaning of Title 20, CFR. (5) Record of
administrative proceeding for suspension or termination.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Maintain
record of those whose enrollment to perform actuarial services has
been suspended or terminated. (2) Apparent violation of civil or
criminal law will be referred to appropriate law enforcement
authorities for investigation and possible criminal prosecution,
civil court action or regulatory order. (3) Reference to Department
of Justive for advice or action when appropriate. (4) Reference to
Department of Labor and/or Treasury for purpose of administering
ERISA. (5) See Appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: In file folders.
Retrievability: This system is indexed by name of individual.
Safeguards: This Office keeps all access doors locked when Office
personnel are not present. Office personnel are cautioned against
unnecessary exposure of information contained in Office files.
Security investigations are conducted with respect to all Office of
Executive personnel.
Retention and disposal: Retain until 25 years case closed.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220.
Individuals inquiring about records regarding them will be
requested to provide reasonable identification. Items as employment
identification cards, driver's license and credit cards will be
accepted as sufficient absent any indications to the contrary.
Record access procedures: Inquiries concerning access to records
regarding identifiable individuals and procedures for contesting
information contained in such records should be addressed to:
Executive Director, Joint Board for the Enrollment of Actuaries, c/o
Department of the Treasury, Washington, DC 20220 (202) 634-5071.
Contesting record procedures: Same as above.
Systems exempted from certain provisions of the act: Exemption
from 5 U.S. Code, Section 552a(e)(4)(I), and from other provisions of
the Privacy Act, is sought pursuant to 5 U.S. Code, Section
552a(i)(2).
JBEA--9
System name: Suspension and Termination Roster--JBEA.
System location: Joint Board for the Enrollment of Actuaries,
Office of the Executive Director, 2401 E Street, NW, Suite 1537,
Washington, DC.
Categories of individuals covered by the system: Individuals whose
enrollments to perform actuarial services with respect to plans to
which the Employee Retirement Income Security Act (ERISA) applies
have been suspended or terminated.
Categories of records in the system: Listed of actuaries whose
enrollment has been suspended or terminated.
Authority for maintenance of the system: Title 29 U.S. Code,
Section 1242.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: (1) Copies of
roster may be furnished to representatives of Department of Labor and
Treasury who have occasion to meet and/or correspond with enrolled
actuaries. (2) Disclosure to public pursuant to 5 U.S. Code, Section
552.3) See appendix to this notice.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Three by five cards and/or computerized printout.
Retrievability: This system is indexed by name of individual.
Safeguards: This system is public information.
Retention and disposal: This system is permanently maintained and
periodically updated.
System manager(s) and address: Executive Director, Joint Board for
the Enrollment of Actuaries, c/o Department of the Treasury,
Washington, DC 20220
Notification procedure: Inquiries should be addressed to: Executive
Director, Joint Board for the Enrollment of Actuaries, c/o Department
of the Treasury, Washington, DC 20220.
Record access procedures: Inquiries concerning records regarding
identifiable individuals--and procedures for contesting information
contained in such records should be addressed to: Executive Director,
Joint Board for the Enrollment of Actuaries, c/o Department of the
Treasury, Washington, DC 20220, (202) 634-5071.
Contesting record procedures: Same as above.
Record source categories: Suspension and Termination Files.
APPENDIX: ADDITIONAL ROUTINE USES
A record maintained by the Joint Board for the Enrollment of
Actuaries (the Joint Board) to carry out its functions may be
disclosed as a ``routine use'' to a federal agency, in response to
its request, in connection with the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigaion of an employee, the letting of a contract, or the
issuance of a license, grant or other benefit by the requesting
agency, to the extent that the information is relevant and necessary
to the requesting agency's decision on the matter, provided that
disclosure is compatible with the purpose for which such record was
collected.
A record maintained by the Joint Board to carry out its functions
may be disclosed in response to a court subpoena, to appropriate
parties engaged in litigation or in preparation of possible
litigation such as potential witnesses for the purpose of securing
their testimony when necessary to courts, magistrate or
administrative tribunals, to parties and their attorneys for the
purpose of proceeding with litigation or settlement of disputes, to
individuals seeking information by using establishing discovery
procedures, whether in connection with civil, criminal or regulatory
proceedings.
Disclosure from the record of an individual may be made a
congressional office, in response to an inquiry which such
congressional office presents as being made on behalf of, and at the
request of, that individual.
JOINT BOARD FOR THE ENROLLMENT OF ACTUARIES
Title 20-Employees' Benefits
Chapter VII-Joint Board for the Enrollment of Actuaries
PART 903--ACCESS TO RECORDS
Subpart A--Records Pertaining to Individuals
Sec.
903.1 Purpose and scope of regulations.
903.2 Definitions.
903.3 Procedures for notification with respect to records regarding
individuals.
903.4 Procedures for access to records and accountings of disclosures
from records, regarding individuals.
903.5 Procedures for amendment of records regarding individual--format,
agency review and appeal from initial adverse agency determination.
903.6 Fees.
903.7 Guardianship.
903.8 Exemptions.
Authority: 5 U.S.C. 552(a).
Source: 41 FR 1493, Jan. 8, 1976, unless otherwise noted.
Subpart A--Records Pertaining to Individuals
Sec. 903.1 Purpose and scope of regulations.
The regulations in this subpart are issued to implement the provisions
of the Privacy Act of 1974 (5 U.S.C. 552a). The regulations relate to
all records maintained by the Joint Board for the Enrollment of
Actuaries (Joint Board) which are identifiable by individual name or
identifier and all systems of such records which are retrievable by name
or other identifier. They do not relate to personnel records of
Government employees, which are under the jurisdiction of the Civil
Service Commission, and, thus, subject to regulations issued by such
Commission. The regulations set forth the procedures by which
individuals may request notification of whether the Joint Board
maintains or has disclosed a record pertaining to them or may seek
access to such records maintained in any non-exempt system of records,
request amendment of such records, and appeal any initial adverse
determination with respect to any such request.
Sec. 903.2 Definitions.
(a) The term ``agency'' includes any executive department, military
department, Government corporation, Government controlled corporation,
or other establishment in the executive branch of the Government
(including the Executive Office of the President), or any independent
regulatory agency (see 5 U.S.C. 552(e));
(b) The term ``individual'' means a citizen of the United States or an
alien lawfully admitted for permanent residence;
(c) The term ``maintain'' includes maintain, use, collect or
disseminate;
(d) The term ``record'' means any item, collection, or grouping of
information about an individual that is maintained by the Joint Board,
including, but not limited to, his education, financial transactions,
medical history, and criminal or employment history and that contains
his name, or the identifying number, symbol, or other identifying
particular assigned to the individual such as a finger or voice print or
a photograph;
(e) The term ``system of records'' means a group of any records under
the control of the Joint Board from which information is retrieved by
the name of the individual or by some identifying number, symbol, or
other identifying particular assigned to the individual;
(f) The term ``routine use'' means, with respect to the disclosure of
a record, the use of such record for a purpose which is compatible with
the purpose for which it was collected.
Sec. 903.3 Procedures for notification with respect to records
regarding individuals.
(a) Procedures for notification. The systems of records maintained by
the Joint Board are listed annually as required by the Privacy Act of
1974. Any individual, who wishes to know whether a system of records
contains a record regarding him, may write to the Executive Director,
Joint Board for the Enrollment of Actuaries, c/o U.S. Department of the
Treasury, Washington, DC 20220. Requests may also be delivered
personally to the Executive Director, Joint Board for the Enrollment of
Actuaries, 2401 E Street, NW, Suite 1537, Washington, DC between the
hours of 9 a.m. and 5 p.m. on workdays. Any such inquiry will be
acknowledged in writing within 10 days (excluding Saturdays, Sundays and
legal public holidays) of receipt of the request.
(b) Requests. A request for notification of whether a record exists
shall:
(1) Be made in writing and signed by the person making the request,
who must be the individual about whom the record is maintained, or his
duly authorized representative (see Sec. 903.7);
(2) State that it is made pursuant to the Privacy Act, 5 U.S.C. 552a,
or the regulations contained in this part;
(3) Furnish the name of the system of records with respect to which
notification is sought, as specified in the systems notices published in
the Federal Register, Volume 40, No. 167;
(4) Mark ``Privacy Act Request'' on the request and on the envelope in
which the request is contained;
(5) Be addressed as specified in paragraph (a) of this section, unless
personally delivered; and
(6) Meet the requirements set forth in paragraph (c) of this section.
(c) Verification of identity. Notification of the existence of records
in certain systems maintained by the Joint Board will not be made unless
the individual requester's identity is verified. Where applicable,
requirements for verification of identity are specified in the notices
of systems published in the Federal Register, Volume 40, No. 167.
(d) Date of receipt of request. A request for notification with
respect to records shall be considered to have been received on the date
on which the requirements of paragraphs (a), (b) and (c) of this section
have been satisfied. Requests for notification shall be stamped with the
date of receipt by the Office of the Executive Director.
(e) Exemptions. The procedures prescribed under paragraphs (a), (b)
and (c) of this section shall not apply to: (1) Systems of records
exempted pursuant to 5 U.S.C. 552a(k); (2) information compiled in
reasonable anticipation of a civil action or proceeding (see 5 U.S.C.
552a(d) (5); or (3) information regarding an individual which is
contained in, and inseparable from, another individual's record.
(f) Notification of determination-- (1) In general. The Executive
Director shall, except as otherwise provided in this paragraph, notify
an individual requester as to whether or not a system of records
contains a record regarding such individual. Such notification shall be
made within 30 days (excluding Saturdays, Sundays and legal public
holidays) after the date of receipt of the request, as determined in
accordance with paragraph (d) of this section. If it is not possible to
respond within 30 days, the Executive Director will inform the
requester, stating the reasons for the delay (e.g., volume of records
involved, need to consult other agencies, or the difficulty of the legal
issues involved) and when a response will be dispatched.
(2) Denial of request. When it is determined that a request for
notification with respect to records will be denied (whether in whole or
in part or subject to conditions or exceptions), the person making the
request shall be so notified by mail in accordance with paragraph (f)(1)
of this section. The letter of notification shall set forth the name and
title or position of the responsible official.
(3) Records exempt in whole or in part. (i) When an individual
requests notification with respect to records concerning himself which
have been compiled in reasonable anticipation of a civil action or
proceeding either in a court or before an administrative tribunal, the
Executive Director will neither confirm nor deny the existence of the
record but shall advise the individual only that no record with respect
to the existence of which he is entitled to be notified pursuant to the
Privacy Act of 1974 has been identified.
(ii) Requests for records which have been exempted from the
requirement of notification pursuant to 5 U.S.C. 552a(k)(2) shall be
responded to in the manner provided in paragraph (f)(3)(i) of this
section.
Sec. 903.4 Procedures for access to records and accountings of
disclosures from records, regarding individuals.
(a) Access. The Executive Director of the Joint Board shall, upon
request by any individual to gain access to a record regarding him which
is contained in a system of records maintained by the Joint Board, or to
an accounting of a disclosure from such record made pursuant to 5 U.S.C.
552a(c)(1), permit that individual, and, upon his/her request, a person
he/she chooses to accompany him/her, to review the record or any such
accounting and have a copy made of all or any portion thereof in a form
comprehensible to the individual, except that the Executive Director may
require the individual to furnish a written statement authorizing
discussion of that individual's record in the accompanying person's
presence. Such request may be addressed to the Executive Director, Joint
Board for the Enrollment of Actuaries, c/o U.S. Department of the
Treasury, Washington, DC 20220. Requests may also be delivered
personally to the Executive Director, Joint Board for the Enrollment of
Actuaries, 2401 E Street, NW, Suite 1537, Washington, DC, between the
hours of 9 a.m. and 5 p.m. on workdays. Any such inquiry will be
acknowledged in writing within 10 days (excluding Saturdays, Sundays and
legal public holidays) of receipt of the request (see paragraph (e) of
this section).
(b) Requests. A request for access to records or accountings of
disclosure from records, shall:
(1) Be signed in writing by the person making the request, who must be
the individual about whom the record is maintained, or his duly
authorized representative (see Sec. 903.7);
(2) State that it is made pursuant to the Privacy Act, 5 U.S.C. 552a,
or the regulations contained in this Part;
(3) Furnish the name of the system of records to which access is
sought, or the name of the system for a disclosure from which an
accounting is sought, as specified in the systems notices published in
the Federal Register, Volume 40, No. 167;
(4) Mark ``Privacy Act Request'' on the request and on the envelope in
which the request is contained;
(5) Be addressed as specified in paragraph (a) of this section, unless
personally delivered;
(6) State whether the requester wishes to inspect the records and/or
accountings of disclosures therefrom, or desires to have a copy made and
furnished without inspecting them;
(7) State, if the requester desires to have a copy made, the
requester's agreement to pay the fees for duplication as ultimately
determined in accordance with Sec. 903.6; and
(8) Meet the requirements set forth in paragraph (c) of this section.
(c) Verification of identity. Access to records contained in certain
systems maintained by the Joint Board and/or accountings of disclosures
from such records, will not be granted unless the individual requester's
identity is verified. Where applicable, requirements for verification of
identity are specified in the notices of systems published in the
Federal Register, Volume 40, No. 167.
(d) Exemptions. The procedures specified in paragraphs (a), (b) and
(c) of this section shall not apply to: (1) Systems of records exempted
pursuant to 5 U.S.C. 552a(k); (2) information compiled in reasonable
anticipation of a civil action or proceeding (see 5 U.S.C. 552a(d)(5));
or (3) information regarding an individual which is contained in, and
inseparable from, another individual's record.
(e) Date of receipt of request. A request for access to records and/or
accountings shall be considered to have been received on the date on
which the requirements of paragraphs (a), (b) and (c) of this section
have been satisfied. Requests for access, and any separate agreement to
pay, shall be stamped with the date of receipt by the Office of the
Executive Director. The latest of such stamped dates will be deemed to
be the date of receipt of the request.
(f) Notification of determination-- (1) In general. Notification of
determinations as to whether to grant access to records and/or
accountings requested will be made by the Executive Director of the
Joint Board. The notification of the determination shall be made within
30 days (excluding Saturdays, Sundays and legal public holidays) after
the date of receipt of the request, as determined in accordance with
paragraph (g) of this section. If it is not possible to respond within
30 days, the Executive Director will inform the requester, stating the
reason(s) for the delay (e.g., volume of records requested, need to
consult other agencies, or the difficulty of the legal issues involved)
and when a response will be dispatched (See 5 U.S.C. 552a(d) and (f)).
(2) Granting of access. (i) When it has been determined that the
request for access will be granted--(A) and a copy requested; such copy
in a form comprehensible to him shall be furnished promptly, together
with a statement of the applicable fees for duplication as set forth
elsewhere in these regulations (See Sec. 903.6); and (B) and the right
to inspect has been requested, the requester shall be promptly notified
in writing of the determination, and when and where the requested
records and/or accountings may be inspected. (ii) An individual seeking
to inspect records concerning himself and/or accountings of disclosure
from such records may be accompanied by another individual of his own
choosing. The individual seeking access shall be required to sign the
required form indicating that the Joint Board is authorized to discuss
the contents of the subject record in the accompanying person's
presence. If, after making the inspection, the individual making the
request desires a copy of all or portion of the requested records, such
copy in a form comprehensible to him shall be furnished upon payment of
the applicable fees for duplication as prescribed by Sec. 903.6. Fees
shall not be charged where they would amount, in the aggregate, to less
than $53.00. (See 5 U.S.C. 552a (d) and (f):
(3) Denial of request. (i) When it is determined that the request for
access to records will be denied (whether in whole or in part or subject
to conditions or exceptions), the person making the request shall be so
notified by mail in accordance with paragraph (f)(1) of this section.
The letter of notification shall contain a statement of the reasons for
not granting the request as made, set forth the name and title or
position of the responsible official and advise the individual making
the request of the right to file suit in accordance with 5 U.S.C.
552a(g)(1)(B).
(ii) When it is determined that a request for access to accountings
will be denied, the person making the request shall be so notified by
mail in accordance with paragraph (f)(4)(iii) of this section.
(4) Records exempt in whole or in part.
(i) When an individual requests records concerning himself which have
been compiled in reasonable anticipation of a civil action or proceeding
either in a court or before an administrative tribunal, the Executive
Director will neither confirm nor deny the existence of the record but
shall advise the individual only that no record available to him
pursuant to the Privacy Act of 1974 has been identified.
(ii) Requests for records which have been exempted from disclosure
pursuant to 5 U.S.C. 552a(k)(2) shall be responded to in the manner
provided in paragraph (f)(4)(i) of this section unless a review of the
information indicates that the information has been used or is being
used to deny the individual any right, privilege or benefit for which he
is eligible or to which he would otherwise be entitled under Federal
law. In that event, the individual shall be advised of the existence of
the information but such information as would identify a confidential
source shall be extracted or summarized in a manner which protects the
source to the maximum degree possible and the summary extract shall be
provided to the requesting individual.
(iii) When an individual requests access to accountings of disclosure
from records concerning himself which have been compiled in reasonable
anticipation of a civil action or proceeding, either in a court or
before an administrative tribunal, or which have been exempted from
disclosure pursuant to 5 U.S.C. 552a(k)(2), the Executive Director will
neither confirm nor deny the existence of the record or accountings of
disclosure therefrom, but shall advise the individual that no accounting
available to him pursuant to the Privacy Act of 1974 has been
identified.
Sec. 903.5 Procedures for amendment of records regarding
individual--format, agency review and appeal from initial adverse
agency determination.
(a) In general. Subject to the application of exemptions promulgated
by the Joint Board, in accordance with 5 U.S.C. 552a(k), the Executive
Director shall, in conformance with 5 U.S.C. 552a(d)(2), permit an
individual to request amendment of a record pertaining to him. Any such
request shall be addressed to the Executive Director, Joint Board for
the Enrollment of Actuaries, U.S. Department of the Treasury,
Washington, DC 20220 or delivered personally to the Executive Director,
Joint Board for the Enrollment of Actuaries, 2401 E Street, NW, Suite
1537, Washington, DC. Any request for amendment of records or any appeal
from the initial denial of a request which does not fully comply with
the requirements of this section will not be deemed subject to the time
constraints of paragraph (e) of this section, unless and until amended
so as to comply. However, the Executive Director shall forthwith advise
the requester in what respect the request or appeal is deficient so that
it may be resubmitted or amended. (See 5 U.S.C. 552a (d) and (f)).
(b) Form of request to amend records. In order to be subject to the
provisions of this section, a request to amend records shall:
(1) Be made in writing and signed by the person making the request,
who must be the individual about whom the record is maintained, or his
duly authorized representative. (See Sec. 903.7);
(2) State that it is made pursuant to the Privacy Act, 5 U.S.C. 552a
or these regulations;
(3) Mark ``Privacy Act Amendment Request'' on the request and on the
envelope; and
(4) Reasonably describe the records which the individual desires to
have amended, including, to the best of the requester's knowledge, dates
of letters requesting access to such records previously and dates of
letters in which notification concerning access was made, if any, and
the individual's documentation justifying the correction. (See 5 U.S.C.
552a (d) and (f)).
(c) Date of receipt of request. A request for amendment of records
pertaining to an individual shall be deemed to have been received for
purposes of this subpart when the requirements of paragraphs (a) and (b)
of this section have been satisfied. The Office of the Executive
Director shall stamp the date of receipt of the request thereon. (See 5
U.S.C. 552a (d) and (f)).
(d) Review of requests to amend records. The Executive Director shall:
(1) Not later than 10 days (excluding Saturdays, Sundays, and legal
public holidays) after the date of receipt of such request, acknowledge
in writing such receipt; and
(2) Promptly, either--(i) make any correction of any portion of a
record which the individual believes and the Executive Director agrees
is not accurate, relevant, timely, or complete; or (ii) inform the
individual of the refusal to amend the record in accordance with his
request, the reason for the refusal, and that he may request that the
Joint Board review such refusal. (See 5 U.S.C. 552a (d) and (f)).
(e) Administrative appeal--(1) In general. The Joint Board shall
permit individuals to request a review of initial decisions made under
paragraph (d) of this section when an individual disagrees with a
refusal to amend his record. (See 5 U.S.C. 552a(d), and (g)(1)).
(2) Form of request for administrative review of refusal to amend
record. At any time within 35 days after the date of the notification of
the initial decision described in paragraph (d)(2)(ii) of this section,
the requester may submit a request for review of such refusal to the
official specified in the notification of the initial decision. The
appeal shall:
(i) Be made in writing stating any arguments in support thereof and be
signed by the person to whom the record pertains, or his duly authorized
representative (See Sec. 903.7);
(ii) Within 35 days of the date of the initial decision: (A) Be
addressed and mailed to the Joint Board for the Enrollment of Actuaries,
c/o U.S. Department of the Treasury, Washington, DC 20220; or (B) be
personally delivered to the Executive Director, Joint Board for the
Enrollment of Actuaries, 2401 E Street NW, Suite 1537, Washington, DC on
workdays between the hours of 9 a.m. and 5 p.m.;
(iii) Have clearly marked on the appeal and on the envelope, ``Privacy
Act Amendment Appeal'';
(iv) Reasonably describe the records requested to be amended; and
(v) Specify the date of the initial request to amend records, and the
date of the letter giving notification that the request was denied. (See
5 U.S.C. 552a (d) and (f)).
(3) Date of Receipt. Appeals shall be promptly stamped with the date
of their receipt by the Office of the Executive Director and such
stamped date will be deemed to be the date of receipt for all purposes
of this section. The receipt of the appeal shall be acknowledged within
10 days from the date of receipt (unless the determination on appeal is
dispatched in 10 days, in which case, no acknowledgment is required) by
the Joint Board and the requester is advised of the date of receipt
established by the foregoing and when a response is due in accordance
with this paragraph. (See 5 U.S.C. 552a (d) and (f)).
(4) Review of administrative appeals from denial of requests to amend
records. The Joint Board shall complete the review and notify the
requester of the final agency decision within 30 days (exclusive of
Saturdays, Sundays and legal public holidays) after the date of receipt
of such appeal, unless it extends the time for good cause shown. If such
final agency decision is to refuse to amend the record, in whole or in
part, the requester shall also be advised of his right; (i) to file a
concise ``Statement of Disagreement'' setting forth the reasons for his
disagreement with the decision which shall be filed within 35 days of
the date of the notification of the final agency decision and (ii) to
seek judicial review of the final agency decision under 5 U.S.C.
552a(g)(1)(A). (See 5 U.S.C. 552a (d), (f) and (g)(1)).
(5) Notation on record and distribution of statements of disagreement.
(i) The Executive Director is responsible, in any disclosure containing
information about which an individual has filed a ``Statement of
Disagreement,'' occurring after the filing of the statement under
paragraph (e)(4) of this section, for clearly noting any portion of the
record which is disputed and providing copies of the statement and, if
deemed appropriate, a concise statement of the Joint Board's reasons for
not making the amendments requested, to persons or other agencies to
whom the disputed record has been disclosed. (See 5 U.S.C. 552a(d)(4)).
(ii) In addition, when a ``Statement of Disagreement'' is filed
regarding information previously disclosed to a person or other agency
and when, for such disclosure, an accounting was made pursuant to 5
U.S.C. 552(c)(1). then the Executive Director shall provide such person
or other agency with the following:
(A) Copy of the ``Statement of Disagreement'';
(B) Copy of the portion of the previously disclosed in dispute clearly
noted as disputed and;
(C) If deemed approprirate, a concise statement of the Joint Board's
reasons for not making requested amendments.
(f) Records not subject to correction. The following records are not
subject to correction or amendment by individuals:
(1) Transcripts or written statements made under oath;
(2) Transcripts of Grand Jury proceedings, judicial or quasi-judicial
proceedings which form the official record of those proceedings;
(3) Pre-sentence reports comprising the property of the courts but
maintained in agency files;
(4) Records pertaining to the determination, the collection and the
payment of federal taxes; and
(5) Records duly exempted from correction by notice published in the
Federal Register.
[41 FR 1493, Jan.8,1976, as amended at 45 FR 84994, Dec. 24,1980]
Sec. 903.6 Fees.
Charges for copies of records made pursuant to part 903 of this
chapter will be at the rate of $0.10 per copy. For records not
susceptible to photocopying, e.g., over-size materials, photographs,
etc., the amount charged will be the actual cost of copying. Only one
copy of each record requested will be provided. No charge will be made
unless the charge as computed above would exceed $3 for each request or
related series of requests. If a fee in excess of $25 is required, the
requester will be notified that the fee must be tendered before the
records will be copied.
Sec. 903.7 Guardianship.
The guardian of a person judicially determined to be incompetent
shall, in addition to establishing the identity of the person he
represents, establish his own guardianship by furnishing a copy of a
court order establishing the guardianship and may thereafter act on
behalf of such individual. (See 5 U.S.C. 552a(h)).
Sec. 903.8 Exemptions.
(a) Names of systems: (1) JBEA--Enrollment Files.
(2) JBEA--Application Files.
(3) JBEA--General Information.
(4) JBEA--Charge Case Inventory Files.
(5) JBEA--Suspension and Termination Files.
(b) Provisions from which exempted: These systems contain records
described in 5 U.S.C. 552a(k), the Privacy Act of 1974. Exemption will
be claimed for such records only where appropriate from the following
provisions: Subsections (c)(3), (d)(1), (2), (3) and (4), (e)(1),
(c)(4)(G), (H) and (I), and (f)(1), (2), (3), (4) and (5) of 5 U.S.C.
552a.
(c) Reasons for claimed exemptions: (1) The Privacy Act of 1974
creates several methods by which individuals may learn of and obtain
records containing information on such individuals and consisting of
investigatory material compiled for law enforcement purposes. These
methods are as follows: Subsection (c)(3) allows individuals to discover
if other agencies are investigating such individuals; subsections
(d)(1), (e)(4)(H) and (f)(2), (3) and (5) establish the ability of
individuals to gain access to investigatory material compiled on such
individuals; subsections (d)(2), (3) and (4), (e)(4)(H) and (f)(4)
presuppose access and enable individuals to contest the contents of
investigatory material compiled on these individuals; and subsections
(e)(4)(G) and (f)(1) allow individuals to determine whether or not they
are under investigation. Because these subsections are variations upon
the individual's ability to ascertain whether his civil or criminal
misconduct has been discovered, these subsections have been grouped
together for purposes of this notice.
(2)(i) The Joint Board believes that imposition of the requirements of
subsection (c)(3), which requires that accountings of disclosures be
made available to individuals, would impair the ability of the Joint
Board and other investigative entities to conduct investigations of
alleged or suspected violations of the regulations governing the
performance of actuarial services with respect to plans to which the
Employee Retirement Income Security Act (ERISA) applies, and of civil or
criminal laws. Making the accountings of disclosures available to
individuals enables such individuals to identify entities investigating
them and thereby to determine the nature of the violations of which they
are suspected. With such knowledge, individuals would be able to alter
their illegal activities, destroy or alter evidence of such activities
and seriously impair the successful completion of investigations. For
these reasons, the Joint Board seeks exemption from the requirements of
subsection (c)(3).
(ii) With respect to subsections (d)(1), (e)(4)(H), and (f)(2), (3)
and (5), the Joint Board believes that access to investigatory material
would prevent the successful completion of investigations. Individuals
who gain access to investigatory material involving them discover the
nature and extent of the violations of regulations, and of civil and
criminal laws, of which they are suspected. By gaining access, such
individuals also learn the facts developed during investigations.
Knowledge of these matters enables these individuals to destroy or alter
evidence which would otherwise have been used against them. In addition,
knowledge of the facts and suspected violations gives individuals, who
are committing ongoing violations, or who are about to commit violations
of regulations, or of civil or criminal laws, the opportunity to
temporarily postpone the commission of the violations or to effectively
disguise the commission of these violations. Material compiled on
investigated individuals reveals investigative techniques and
procedures, disclosure of which enables such individuals to structure
their illegal activities so as to escape detection. Further, such
material may contain, or by its very nature reveal, the identity of
confidential sources. When the identities of confidential sources are
revealed, they may be subjected to various forms of reprisal. If
confidential sources of information are subjected to actual reprisals or
fear thereof, they may become reluctant to provide information necessary
to identify or prove the guilt of persons who violate regulations, or
civil or criminal laws. Further, the protections afforded by the above-
referenced subsections are unnecessary because the Joint Board may not
deny enrollment or suspend or terminate the enrollment of an individual
to perform actuarial services until it has provided such individual with
due process safeguards. For the reasons stated in this subparagraph, the
Joint Board seeks exemptions from the requirements of subsections
(d)(1), (e)(4)(H), and (f)(2), (3) and (5).
(iii) With respect to subsections (d) (2), (3) and (4), (e)(4)(H), and
(f)(4), the Joint Board believes that the imposition of these
requirements, which presuppose access and provide for amending records,
would impair the ability to conduct investigations and would be
unnecessary for the same reasons stated in the preceding subparagraph
(2)(B). These reasons herein are incorporated by reference. Therefore,
the Joint Board seeks exemption from the requirements of subsections (d)
(2), (3) and (4), (e)(4)(H), and (f)(4).
(iv) With respect to subsections (e)(4)(G) and (f)(1), the Joint Board
believes that informing individuals that they are the subjects of a
particular system or systems of records would impair the ability of the
Joint Board and its agents to successfully complete investigations of
suspected or alleged violators of the regulations governing the
performance of actuarial services with respect to plans to which ERISA
applies. Individuals who learn that they are suspected of violating said
regulations are given the opportunity to destroy or alter evidence
needed to prove the alleged violations. Such individuals may also be
able to impair investigations by temporarily suspending or restructuring
the activities which place them in violation of said regulations.
Further, as noted in preceding subparagraph (2)(B) and incorporated by
reference herein, the procedural requirements imposed on the Joint Board
by ERISA make the protections afforded by subsections (c)(4)(G) and
(f)(1) unnecessary. For these reasons, the Joint Board seeks exemptions
from the requirements of subsections (c)(4)(G) and (f)(1).
(v) Subsection (e)(1) of the Privacy Act of 1974 requires that the
Joint Board maintain in its records only information that is relevant
and necessary to accomplish a purpose of the Office required to be
accomplished by statute or by executive order of the President. The
Joint Board believes that imposition of said requirement would seriously
impair its ability, and the abilities of its agents and other
investigative entities to effectively investigate suspected or alleged
violations of regulations and of civil or criminal laws. The Joint Board
does not initiate inquires into individuals' conduct unless it receives
information evidencing violation by such individuals of the regulations
governing performance of actuarial services with respect to plans to
which ERISA applies. Sources of such information may be unfamiliar with
the Joint Board's interpretations of said regulations and, therefore,
may not always provide only relevant and necessary information.
Therefore, it may often be impossible to determine whether or not
information is relevant and necessary. For these reasons, the Joint
Board seeks exemptions from the requirement of subsection (e)(1).
(vi) Subsection (e)(4)(I) of the Privacy Act of 1974 requires the
publication of the categories of sources of records in each system of
records. The Joint Board believes that imposition of said requirement
would seriously impair its ability to obtain information from such
sources for the following reasons. Revealing such categories of sources
could disclose investigative techniques and procedures and could cause
sources to decline to provide information because of fear of reprisal,
or fear of breaches of promises of confidentiality. For these reasons,
the Joint Board seeks exemptions from the requirement of subsection
(e)(4)(I).