[Privacy Act Issuances (2003)]
[From the U.S. Government Publishing Office, www.gpo.gov]

COPYRIGHT ROYALTY TRIBUNAL

   System name: Location Lists of Coin-Operated Phonorecord Players 
      (Jukeboxes).

     System location: Copyright Royalty Tribunal, 1111 20th Street, NW, 
   Washington, DC 20036.
     Categories of individuals covered by the system: Operators of Coin-
   operated Phonorecord Players (Jukeboxes).
     Categories of records in the system: Location of coin-operated 
   phonorecord players.
     Authority for maintenance of the system: 17 U.S.C. 116(C)(5).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To establish 
   location records so that persons who can reasonably be expected to 
   have a royalty claim to the license fee paid by coin-operated 
   phonorecord players may have access to establishments and jukeboxes 
   to determine the proportion of contribution of their musical works to 
   the earnings of jukeboxes by survey or otherwise.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: File folders in locked metal cabinets.
     Retrievability: By jukebox location.
     Safeguards: Locked in metal cabinets, access only for operators who 
   have submitted such records, through Tribunal personnel.
     Retention and disposal: Such records will be retained until they 
   are no longer considered necessary by the Tribunal and then shredded.
     System manager(s) and address: Chairman, Copyright Royalty 
   Tribunal.
     Notification procedure: Contact Systems Manager.
     Record access procedures: Contact Systems Manager.

   COPYRIGHT ROYALTY TRIBUNAL

Title 37-Patents, Trademarks, and Copyrights

Chapter III-Copyright Royalty Tribunal

PART 301-COPYRIGHT ROYALTY TRIBUNAL RULES OF PROCEDURE

Subpart C-Public Access to and Inspection of Records

  Source: 43 FR 53719, Nov. 17, 1978.

   Sec. 301.24  Privacy Act.

  (a) The Privacy Act of 1974 (Pub. L. 93-579) 5 U.S.C. 552(a), concerns 
only requests which contain personal information retrievable by a 
personal identified. This section does not apply to personnel records 
located in Government-wide systems elsewhere. The purpose of the Privacy 
Act is to enable individuals to:
  (1) Learn if the Tribunal maintains records concerning them;
  (2) Have access to such records;
  (3) Learn if and to whom the Tribunal has disclosed such records; and
  (4) Amend such records.

The Tribunal, in compliance with paragraph (a)(4) of this section, will 
record the disclosures of all records, their dates, the material 
disclosed, and to whom the material has been disclosed.
  (b) A request made under the Privacy Act must be in writing, captioned 
``Privacy Act Request,'' and identify as accurately as possible the 
records in question and the nature of the information desired. This 
section is not to be construed as allowing an individual access to 
information compiled in reasonable anticipation of a civil action or 
proceeding.
  (c) The request must be signed by the person making it, and such 
signature will be considered certification that the person signing is 
either the individual involved or that person's guardian. If the 
Chairman considers it necessary, he may require additional verification. 
Section 552(a)(i)(3) of the Privacy Act; 5 U.S.C. 552(a)(i)(3), states 
the penalties for false representation.
  (d) If a medical record is involved and the chairman feels that its 
disclosure might adversely affect the individual, he shall require that 
person to designate a medical doctor to whom the record will be 
transmitted.
  (e) Within 10 working days after the Tribunal has received such a 
request, the Chairman shall acknowledge its receipt to the requester and 
within 30 days shall inform the requester how the records may be 
inspected and the cost for copying, unless the records are exempted 
under Sec. 301.21(c).
  (f) If an individual who has obtained access to personal records 
wishes to have those records amended, he or she must make such a request 
in writing, state the nature of the information desired amended, and 
cite the reasons. Within 10 working days after the Tribunal has received 
such a request, the Chairman shall acknowledge its receipt and inform 
the requester whether or not the request has been granted. If the 
request is denied, the Chairman shall explain why and inform the 
requester of the right to appeal the denial to the Tribunal. All appeals 
must be in writing, with the caption ``Privacy Act Appeal,'' and the 
Chairman will inform the requester of their disposition within 30 
working days, unless there is good cause for the time to be extended. If 
the appeal is denied the requester will be notified of the provision for 
judicial review under 5 U.S.C. 552(b).
  (g) Exempt from this section is all investigatory material compiled 
for law enforcement purposes as stipulated in 5 U.S.C. 552(k)(2).