[Privacy Act Issuances (1995)]
[From the U.S. Government Publishing Office, www.gpo.gov]
TENNESSEE VALLEY AUTHORITY
Table of Contents
TVA-1 Apprentice Training Record System.
TVA-2 Personnel Files.
TVA-3 Upgrade Craft Training Program.
TVA-4 Demonstration Farm Records.
TVA-5 Discrimination Complaint Files.
TVA-6 Employee Accident Information System.
TVA-7 Employee Accounts Receivable.
TVA-8 Employee Alleged Misconduct Investigatory Files.
TVA-9 Medical Record System.
TVA-10 Employee Statement of Employment and Financial Interests.
TVA-11 Payroll Records.
TVA-12 Travel History Records.
TVA-13 Employment Applicant Files.
TVA-14 Grievance Records.
TVA-15 LAND BETWEEN THE LAKES Hunter Records.
TVA-16 LAND BETWEEN THE LAKES Register of Law Violations.
TVA-18 Employee Supplementary Vacancy Announcement Records.
TVA-19 Consultant and Personal Service Contractor Records.
TVA-21 Nuclear Quality Assurance Personnel Records.
TVA-22 Questionnaire--Farms in Vicinity of Proposed or Licensed
Nuclear Power Plant.
TVA-23 Radiation Dosimetry Personnel Monitoring Records.
TVA-26 Retirement System Records.
TVA-27 Test Demonstration Farm Records.
TVA-28 Woodland Resource Analysis Program Input Data.
TVA-29 Electricity Use, Rate, and Service Study Records.
TVA-30 LAND BETWEEN THE LAKES Mailing Lists.
TVA-31 OIG Investigative Records.
TVA-32 Call Detail Records.
TVA-33 Office of Nuclear Power Call Detail Records.
TVA-34 Project/Tract Files.
TVA-35 Building Access Security Records.
TVA-36 Section 26a Permit Application Records.
TVA-1
System name: Apprentice Training Record System--TVA.
System location:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499; Human Resource
Information Systems, TVA, Knoxville, TN 37902-1499; Computer
Operations, TVA, Chattanooga, TN 37402-2801; all TVA locations where
apprentices are employed.
Categories of individuals covered by the system:
Current and former TVA apprentices.
Categories of records in the system:
Employment, qualifications, and evaluation information.
Authority for maintenance of the system:
National Apprenticeship Act of 1937, 50 Stat. 664; Tennessee Valley
Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the Bureau of Apprenticeship and Training, the Veterans' Affairs
Department, Tennessee Valley Trades and Labor Council, and the State
and local government agencies for reporting and evaluation purposes.
To respond to a request from a Member of Congress regarding the status
of an apprentice.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
To provide the following information to a prospective employer of a
TVA or former TVA employee: Job description, dates of employment,
reason for separation.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, microfiche,
and in file folders.
Retrievability:
Records are indexed by name, craft, job code, union code, and social
security number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
Records are maintained in accordance with established TVA record
retention schedules.
System manager(s) and address:
Manager of Labor Relations, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals seeking to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name,
craft, and location of employment.
Record access procedures:
Individuals seeking access to information about them in this system of
records should contact the system manager named above. Access will not
be granted to investigatory material compiled solely for the purpose
of determining suitability, eligibility, or qualifications for Federal
civilian employment, Federal contracts, or access to classified
information to the extent that the disclosure of such material would
reveal the identity of a source who furnished information to the
Government under an express promise that the identity of the source
would be held in confidence or, prior to September 27, 1975, under an
implied promise that the identity of the source would be held in
confidence. Access will not be granted to testing or examination
material used solely to determine individual qualification for
appointment or promotion in the Federal service, the disclosure of
which would compromise the objectivity or fairness of the testing or
examination process.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Individual to whom the record pertains; General Aptitude Test Battery
scores from State employment security office; references from
employers and military and educational institutions; and evaluations
from joint committee on apprenticeship.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (d); (e)(4)(H); and (f) (2),
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974)
to the extent that disclosure of material would reveal the identity of
a source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence
or, prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence, and to the extent
that disclosure of testing and examination material would compromise
the objectivity of the testing or examination process. This exemption
is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA regulations at 18
CFR 1301.24.
TVA-2
System name: Personnel Files--TVA.
System location:
Human Resources, TVA, Knoxville, TN 37902-1499; Human Resource
Information Systems, TVA, Knoxville, TN 37902-1499; area employment
offices in Chattanooga, Muscle Shoals, and Nashville; construction
project employment offices; Computer Operations, TVA, Chattanooga, TN
37402-2801; National Personnel Records Center, St. Louis, MO 63118.
Security/suitability investigatory files are located separately from
other records in this system. Information on education, career
counseling, or job performance may be maintained by the TVA
organization that provides the training or career counseling or that
employs the individual and by Equal Opportunity Staff. Duplicate or
certain specifically temporary information may be maintained by
division personnel officers, supervisors, and administrative officers.
Categories of individuals covered by the system:
Current and former TVA employees and applicants for employment.
Categories of records in the system:
Information related to education; qualifications; work history;
interests and skills; test results; performance evaluation; career
counseling; personnel actions; job description; salary and benefit
information; service dates, including other Federal and military
service; replies to congressional inquiries; medical data; and
security investigation data.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order 10577; Executive Order 10450; Executive Order 11478; Executive
Order 11222; Veterans' Preference Act of 1944, 58 Stat. 387, as
amended; Equal Employment Opportunity Act of 1972, Pub. L. 92-271, 86
Stat. 103; various sections of title 5 of the United States Code
related to employment by TVA.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To disclose test results to State employment services.
To a State employment security office in response to a request
relating to a former employee's claim for unemployment compensation.
To respond to a request from a Member of Congress regarding the status
of an employee, former employee, or applicant.
To refer, where there is an indication of a violation of law, whether
criminal, civil, or regulatory in nature, to the appropriate agency,
whether Federal, State, or local charged with the responsibility of
investigating and prosecuting such violation or charged with enforcing
or implementing the statute, rule, regulation, or order issued
pursuant thereto.
To request from any pertinent source, directly or through a TVA
contractor engaged at TVA's direction, information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
To provide information or disclose to a Federal agency, in response to
its request, in connection with the hiring or retention of an
employee, the letting of a contract or issuance of a license, grant,
or other benefit by the requesting agency to the extent that the
information is relevant and necessary to the requesting agency's
decision on that matter.
To provide the following information, as requested, to a prospective
employer of a TVA or former TVA employee: Job descriptions, dates of
employment, and reasons for separation.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other
laws.
To any agency of the Federal Government having oversight or review
authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To transfer information necessary to support a claim for life
insurance benefits under Federal Employees' Group Life Insurance to
Office of Federal Employees' Group Life Insurance.
To transfer information regarding claims for health insurance benefits
to health insurance carrier.
To union representatives in exercising their responsibilities under
TVA collective-bargaining agreements.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To TVA contractors and subcontractors engaged at TVA's direction in
studies and evaluation of TVA personnel management and benefits; or
the investigation of nuclear safety, reprisal, or other matters
involving TVA personnel practices or policies; or the implementation
of TVA personnel policies.
To provide pertinent information to local school districts and other
government agencies in order to study TVA project impacts and to aid
school districts in qualifying for assistance under Pub. L. 81-874 and
other laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To commemorate the month and day of employee birthday anniversaries.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices and microfiche.
Retrievability:
Records are indexed by name and social security number.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended. Remote access facilities are secured through physical
and system-based safeguards.
Retention and disposal:
Personal History Records:
Nonmicrofilmed records stored at National Personnel Records Center and
microfilmed records stored at TVA are destroyed 75 years after birth
date of employee or 60 years after date of earliest document in the
record if the date of birth cannot be ascertained. Reference copies
are destroyed when no longer needed.
Congressional inquiries are retained indefinitely; test records are
retained 10 years; occupational register cards are retained 1 year,
with the exception of apprentices which are retained for 5 years; some
information maintained on magnetic tape is erased after 1 year,
records are disposed of in accordance with established TVA records
retention schedules.
System manager(s) and address:
Vice President, Human Resources, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to the Manager of
Employment Services, TVA, Knoxville, TN 37902-1499. Requests should
include the individual's full name, employing division, job title, and
date of birth. A social security number is not required but may
expedite TVA's response.
In addition, current employees should address inquiries also to their
supervisors or personnel officers.
Record access procedures:
Individuals seeking to gain access to information about them in this
system of records should contact the Manager of Employment Services,
TVA, Knoxville, TN 37901-1499. In addition, current employees may
present requests for access to their supervisors or the personnel
officer of the employing division. Requests should include the
individual's full name, employing division, job title, and date of
birth. A social security number is not required but may expedite TVA's
response. Access will not be granted to investigatory material
compiled solely for the purpose of determining suitability,
eligibility, or qualifications for Federal civilian employment or
access to classified information to the extent that the disclosure of
such material would reveal the identity of a source who furnished
information to the Government under an express promise that the
identity of the source would be held in confidence, or prior to
September 27, 1975, under an implied promise that the identity of the
source would be held in confidence. Access will not be granted to
testing or examination material used solely to determine individual
qualifications for appointment or promotion in the Federal Service the
disclosure of which would compromise the objectivity or fairness of
the testing or examination process.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the Manager
of Employment Services, TVA, Knoxville, TN 37902-1499.
Record source categories:
Individual to whom the record pertains; educational institutions;
former employers; and other reference sources; State employment
services; supervisors and other TVA personnel or personnel records;
medical officers; other Federal agencies.
In addition to the above sources, security/suitability investigatory
files contain information from law enforcement agencies.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2), (3)
and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the
extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence,
or prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence, and to the extent
that disclosure of testing or examination material would compromise
the objectivity or fairness of the testing or examination process.
This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-3
System name: Upgrade Craft Training Program-TVA.
System location:
Resource Development, Business Operations, TVA, Knoxville, TN 37902-
1499; construction project offices.
Categories of individuals covered by the system:
Participants in the Upgrade Craft Training Program.
Categories of records in the system:
Personal identifying information; evaluations.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To State employment services and prospective employers for use in
placement of the student.
To request information from a Federal, State, or local agency or from
private individuals, if necessary, to obtain information relevant to a
TVA decision within the purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
Records are indexed by name and social security number.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. Filing systems are locked when
unattended.
Retention and disposal:
Records will be retained indefinitely.
System manager(s) and address:
Vice President, Business Operations, Resource Development, TVA,
Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to determine if information on them is maintained
in this system of records should address inquiries to the system
manager named above.
Record access procedures:
Requests for access should be addressed to the system manager named
above.
Access will not be granted to investigatory material compiled solely
for the purpose of determining suitability, eligibility, or
qualifications for Federal civilian employment, Federal contracts, or
access to classified information, to the extent that the disclosure of
such material would reveal the identity of a source who furnished
information to the Government under an express promise that the
identity of the source would be held in confidence, or prior to
September 27, 1975, under an implied promise that the identity of the
source would be held in confidence. Access will not be granted to
testing or examination material used solely to determine individual
qualification for appointment or promotion in the Federal Service, the
disclosure of which would compromise the objectivity or fairness of
the testing or examination process.
Contesting record procedures:
Individuals seeking to contest or amend information about them in this
system of records should direct their request to the system manager
named above.
Record source categories:
Individuals to whom the record pertains; instructors.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (d); (e)(4)(H); and (f)(2),
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974)
to the extent that disclosure of material would reveal the identity of
a source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence,
or prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence, and to the extent
that disclosure of testing or examination material would compromise
the objectivity or fairness of the testing or examination process.
This exemption is pursuant to 5 U.S.C. 552a(k)(5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-4
System name: Demonstration Farm Records--TVA.
System location:
Agricultural Institute, TVA, Muscle Shoals, AL 35660-1010.
Categories of individuals covered by the system:
Tennessee Valley farmers participating in TVA farm demonstration
programs.
Categories of records in the system:
Agricultural, investment, income, and labor information. The
information in this system is not used in any determination about the
rights, benefits, or privileges of an individual.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information in this system of records may be disclosed to State
extension services and the U.S. Department of Agriculture for use in
program evaluation and in assistance to program participants.
To request information from a government agency or private individual
where such information may be relevant to providing additional
assistance under this program.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on an automated data
storage devices, punched cards, microfilm and microfiche.
Retrievability:
Records are indexed by an assigned code.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. All records are kept in secured
facilities.
Retention and disposal:
Records are retained for an indefinite period.
System manager(s) and address:
Program Manager, Agricultural Institute, TVA, Muscle Shoals, AL 35660-
1010
Notification procedure:
Individuals upon whom information is maintained in this system of
records are aware of the fact through participation in the program.
However, inquiries may be addressed to the system manager named above.
Requests should include the individual's full name and State and
county of the farm.
Record access procedures:
All information maintained in this system of records has been supplied
by the subject individual. However, requests for access may be
directed to the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The information in this system is solicited from the individual to
whom the record pertains by State extension services and universities.
TVA-5
System name: Discrimination Complaint Files--TVA.
System location:
Equal Opportunity Staff, TVA, Knoxville, TN 37902-1499. Duplicate
copies may be maintained in the files of the TVA organization where
the complaint originated.
Categories of individuals covered by the system:
Employees, former employees, or applicants who have received
counseling or filed complaints of discrimination based on race, color,
religion, sex, national origin, age, reprisal, or handicap.
Categories of records in the system:
This system of records contains information or documents relating to a
decision or determination made by TVA or the Equal Employment
Opportunity Commission affecting an individual. The records consist of
the initial appeal or complaint, letters or notices to the individual,
record of hearings when conducted, materials placed into the record to
support the decision or determination, affidavits or statements,
testimonies of witnesses, investigative reports, and related
correspondence, opinions, and recommendations.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd: Executive
Order 11478; 42 U.S.C. 2000e-16; 29 U.S.C. 633a.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
A report of each complaint is made to the Equal Employment Opportunity
Commission. If an administrative appeal is filed, the entire file is
disclosed to the Equal Employment Opportunity Commission.
To the employee's representative.
To respond to a request from a Member of Congress regarding the status
of a complaint.
To the parties of complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To TVA consultants, contractors, and subcontractors who are engaged in
studies and evaluation of TVA's administration of its equal employment
opportunity program or who are providing support services to the
program.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records in this system are kept in file folders.
Retrievability:
Records in this system are indexed by name.
Safeguards:
Access to and use of these records are limited to those personnel
whose official duties require such access.
Retention and disposal:
These records are retained in accordance with established TVA records
retention schedules.
System manager(s) and address:
Director of Equal Opportunity, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals who have filed discrimination complaints are aware of that
fact. However, inquiries may be addressed to the system manager named
above. Individuals should provide their full name, the approximate
date of their complaint, and their employing organization, if
employed.
Record access procedures:
Individuals who have filed a discrimination complaint have been
provided a copy of the record. However, an individual may gain access
to the official copy of the complaint record by writing the system
manager named above.
Contesting record procedures:
Individuals who have filed a discrimination complaint have had an
opportunity during the complaint procedure to amend their record.
However, request for amendment or correction of items not involving
the complaint procedure may be addressed to the system manager named
above.
Record source categories:
The individual to whom the record pertains; TVA personnel and other
records; witnesses.
TVA-6
System name: Employee Accident Information System--TVA.
System location:
Occupational Health and Safety, TVA, Muscle Shoals, AL 35660-1010.
Accident reports may also be maintained in the file of the employing
organization.
Categories of individuals covered by the system:
Employees who have sustained a work-related injury or illness or have
been involved, as the operator of a TVA vehicle, in a vehicular
accident.
Categories of records in the system:
Personal identifying information and information related to the
accident, injury, or illness.
Authority for maintenance of the system:
Tennnessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Occupational Safety and Health Act of 1970, Pub. L. 93-237, 87 Stat.
1024; Executive Order 12196.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the Department of Labor as required by the Occupational Safety and
Health Act.
To the Office of Workers' Compensation Programs in relation to an
individual's claim for compensation.
To respond to a request from a Member of Congress regarding the status
of an employee.
To provide information to a Federal agency, in response to its request
in connection with the hiring or retention of an employee, the letting
of a contract, or issuance of a license, grant, or other benefit by
the requesting agency to the extent that the information is relevant
and necessary to the requesting agency's decision on that matter.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information in this system is maintained on automated data storage
devices and in file folders.
Retrievability:
Records are indexed by name, date of birth, and social security
number.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended. Remote access facilities are secured through physical
and system-based safeguards.
Retention and disposal:
Records are retained for five years, and after that period are
retained in accordance with established TVA records retention
schedules.
System manager(s) and address:
Manager, Occupational and Health and Safety, TVA, Muscle Shoals, AL
35660-1010.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name, date of birth, and approximate date of injury.
Record access procedures:
Individuals who desire access to information about them in this system
of records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The individual to whom the record pertains; TVA medical records;
witnesses of accidents and injuries, including appraisers of property
damage.
TVA-7
System name: Employee Accounts Receivable--TVA.
System location:
Controller, TVA, Knoxville, TN 37902-1499; Office of the General
Counsel, TVA, Knoxville, TN 37902-1499.
Categories of individuals covered by the system:
Employees or former employees who:
Authorize a payment for specified purposes in their behalf; receive
overpayment of earnings; receive duplicate payments; are otherwise
indebted to TVA.
Categories of records in the system:
Personal identifying information and information concerning
indebtedness and repayment.
Authority for maintenance of the system:
5 U.S.C. Chapter 55; Tennessee Valley Authority Act of 1933, 16 U.S.C.
831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made
from this system to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection
Act of 1982 (31 U.S.C. 3711(d)(4)).
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on printouts, invoices, posting documents, and
invoices.
Retrievability:
Records are indexed by payroll number, social security number, badge
number, name, or invoice number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
Printouts are disposed of in 3 years, invoices in 7 years, microfiche
of registers in 50 years, and posting documents in 50 years.
System manager(s) and address:
Controller, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individuals's
full name and employing organization. Provisions of the social
security number is not required, but may expedite TVA's response and
may prevent the erroneous retrieval of records for another individual
with the same name.
Record access procedures:
Individuals who seek access to information about them in this system
of records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in the system should direct their request to the system
manager named above.
Record source categories:
Individual to whom the record pertains; TVA payroll records: TVA
disbursement voucher records.
TVA-8
System name: Employee Alleged Misconduct Investigatory Files--
TVA.
System location:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499.
Categories of individuals covered by the system:
Employees or former employees about whom a complaint of misconduct
during employment has been made.
Categories of records in the system:
Information regarding conduct during employment with TVA which may be
in violation of law or regulations.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order 10450; Executive Order 11222; Hatch Political Activity Act, 5
U.S.C. 7324-7327; 28 U.S.C. 535.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decisions on that
matter.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other
laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
Records are indexed and retrieved by individual name or investigation
number.
Safeguards:
These records, are stored in a locked GSA-approved security container.
Access to the records is limited to TVA attorneys and their
administrative assistants who have a need for them in the course of
TVA business and to other TVA employees whose need is approved by
Office of the General Counsel management.
Retention and disposal:
Records are disposed of in accordance with established TVA records
retention schedules.
System manager(s) and address:
General Counsel, TVA, Knoxville, TN 37902-1499.
Notification procedure:
This system of records in the requirement pursuant to 5 U.S.C.
552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Record access procedures:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Contesting record procedures:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Record source categories:
This system of records in exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Systems exempted from certain provisions of the act:
This system is exempted from subsections (c)(3); (d); (e)(1); (4)(G),
(4)(H), (4)(I); and (f) of 5 U.S.C. 552a (Section 3 of the Privacy Act
of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18 CFR
1301.24.
TVA-9
System name: Medical Record System--TVA.
System location:
Medical Services, TVA, Chattanooga, TN 37402-2801; all TVA medical
facilities; Computer Operations, TVA, Chattanooga, TN 37402-2801;
National Personnel Records Center, St. Louis, MO 63118; District
Offices, Office of Workers' Compensation Programs.
Categories of individuals covered by the system:
Applicants for TVA employment, employees, former employees, official
visitors, contractual assignees to TVA, interns, externs, employees of
TVA contractors, and other Federal agencies who are examined under
contract.
Categories of records in the system:
Medical information pertinent to an individual's employment, official
visit, or contractual work with TVA or other Federal agencies,
including medical and psychological history, examination, testing,
counseling, treatment, and related information; workers compensation
claim records; medical and dental benefit plan records; rehabilitation
records; and information related to employee participation in the
alcohol and drug testing and employee assistance program.
Medical and psychological information relative to nuclear plant
security.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5 U.S.C.
7902; Federal Employees' Compensation Act, 5 U.S.C. chapter 81, 5
U.S.C. chapter 87 (Medical information relating to life insurance
program); 5 U.S.C. 3301; Occupational Safety and Health Act of 1970,
Pub. L. 93-237, 87 Stat. 1024, Pub. L. 91-616, Federal Civilian
Employee Alcoholism Program and Pub. L. 92-255, Drug Abuse Among
Federal Civilian Employees, which are amended in regard to
confidentiality of records by Pub. L. 93-282; Public health laws
(State and Federal) related to the reporting of health hazards,
communicable diseases or other epidemiological information; Energy
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Compensation claim records are used for adjudicating claims and
providing therapy. Appropriate information is exchanged with
physicians, hospitals, and rehabilitation agencies approved by the
Office of Workers' Compensation Programs for service to injured
employees.
Medical records are used for employee population health monitoring
which includes routine clinical and epidemiological investigations.
Such studies may require the transfer of selected items of medical
data to health-related agencies, organizations, or professionals for
the purpose of obtaining specialized clinical consultation, compiling
vital and health statistics, or conducting biomedical investigations.
Alcohol and drug testing and employee assistance program records may
be exchanged with a physician or treatment center working with an
employee, or in accordance with the provisions of Pub. L. 93-282.
Information in the Medical Record System provided to officials of
other Federal agencies responsible for other Federal benefit programs
administered by Office of Workers' Compensation Programs. Retired
Military Pay Centers, Veterans' Affairs Department, Social Security
Administration, and private contractors engaged in providing benefits
under Federal contracts.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the letting of a contract, the issuance of a security clearance, the
reporting of an investigation of an employee, or the issuance of a
license, grant, or other benefit by the requesting agency, to the
extent that the information is relevant and necessary to the
requesting agency's decision on the matter.
To respond to a request from a Member of Congress regarding an
employee.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To transfer information regarding claims for health insurance or
disability benefits to the health insurance carrier or plan
participant.
To request information from a Government agency or private individual,
if necessary, to obtain information relevant to a TVA decision within
the purposes of this system of records.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To TVA consultants, contractors, and subcontractors who are engaged in
studies and evaluation of TVA's administration of its medical program
or who are providing support sources to the program.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To provide information to private physicians and other health care
professionals or facilities designated by an employee.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, microfilm,
and in file folders.
Retrievability:
Records are indexed by name, social security number, date of birth,
and employee compensation case number.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended. Remote access facilities are secured through physical
and system-based safeguards. Special instructions issued to medical
staff employees assure the confidentiality of medical records.
Retention and disposal:
Records are maintained in accordance with TVA rules and regulations
approved by the Archivist of the United States. Retention schedules
specify the length of time various records are kept. Active medical
records are kept indefinitely. Inactive files are kept in Medical
Services, TVA, for 6 years following the date of last medical record
entry. They are then purged and essential record material is
microfilmed. The paper records are destroyed by recycling. Microfilm
records are destroyed 34 years from date of filming.
X-rays of employees are microfilmed 20 years after termination of
employee and the original destroyed. The microfilm records are
destroyed in TVA 20 years from date of filming. X-rays of nonemployees
and all dependents are destroyed in TVA 6 years from date of film.
System manager(s) and address:
Medical Director, TVA, Chattanooga, TN 37402-2801.
Notification procedure:
Individuals should address inquiries to the system manager named above
or to the medical office at the TVA facility where employed, if a
current employee.
Individuals should provide their full name, date of birth, employing
organization, and date of last employment, and employee compensation
case number, if any. Provision of social security number is not
required but may expedite TVA's response.
Record access procedures:
Individuals who desire access to information about them in this system
of records should contact or address their inquiries to the system
manager named above or the medical office at the TVA facility where
currently employed.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The individual to whom the record pertains; TVA medical staff; private
physicians and medical institutions; Office of Workers' Compensation
Programs; TVA personnel records; other health agencies and
departments.
TVA-10
System name: Employee Statement of Employment and Financial
Interests--TVA.
System location:
Office of the General Counsel, TVA, Knoxville, TN 37902-1499. Original
copies may be kept in line organization offices.
Categories of individuals covered by the system:
TVA employees at former TVA grade M-8 and above who submitted a report
prior to the enactment of the Ethics in Government Act of 1978;
employees in TVA pay groups 7 to 11 in positions designated as
requiring submission of a statement; every TVA consultant who is a
``special Government employee''; every TVA personal service contractor
who is a ``special Government employee'' and who is determined to be
an ``expert'' or who is otherwise required to submit a satement.
Categories of records in the system:
Statement of employment and financial interests.
Authority for maintenance of the system:
Executive Order 11222 and 12674; Ethics in Government Act of 1978;
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To report as requested to the Office of Personnel Management pursuant
to Executive Order 10577 and other laws.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in the file folders.
Retrievability:
Records are indexed by name.
Safeguards:
Access to and use of these records are limited to those persons
designated by the Chief Operating Officer or the Board of Directors to
review statements of financial interest.
Retention and disposal:
Records are retained in accordance with established records retention
schedules.
System manager(s) and address:
Associate General Counsel and Designated Agency Ethics Officer, Office
of the General Counsel, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals upon whom records are maintained in this system of records
are aware of that fact by having filed a statement. However, inquiries
may be addressed to the Office of the General Counsel, TVA, Knoxville,
TN 37902-1499. Requests should include the individual's full name and
employing division.
Record access procedures:
Individuals wishing to gain access to information about them in this
system of records should contact the Office of the General Counsel,
TVA, Knoxville, TN 37902-1499.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the Office of
the General Counsel, TVA, Knoxville, TN 37902-1499.
Record source categories:
The individual to whom the record pertains.
TVA-11
System name: Payroll Records--TVA.
System location:
Controller, TVA, Knoxville, TN 37902-1499; garnishment files are
located at the Office of the General Counsel, TVA, Knoxville, TN
37902-1499; duplicate copies of some records may also be maintained in
the files of the employing organization; National Personnel Records
Center, St. Louis, MO 63118.
Categories of individuals covered by the system:
All employees and personal service contractors selected for certain
training programs.
Categories of records in the system:
Personal identifying information, pay, leave, and debt claim
information.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Internal
Revenue Code; Fair Labor Standards Act, 29 U.S.C. Chapter 8; 5 U.S.C.
Chapter 63.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To report earnings and other required information to Federal, State,
and local taxing authorities as required by law.
To report earnings to the Civil Service Retirement System for members
of that system.
To transmit payroll deduction information to financial institutions
and employee organizations.
To report earnings to courts when garnishments are served or in
bankruptcy or wage earner proceedings.
To report earnings to unions for those crafts on which TVA
contributions to union welfare or pension funds are based on earnings.
Reports of hours worked are made to unions for those crafts on which
such TVA contributions are based on hours worked.
To report earnings to the Department of Housing and Urban Development,
State welfare agencies, and State employment security offices where an
individual has made a claim for benefit with such agency.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information or disclose to a Federal agency, in response to
its request, in connection with the hiring or retention of an
employee, the letting of a contract, or issuance of a license, grant,
or other benefit by the requesting agency to the extent that the
information is relevant and necessary to the requesting agency's
decision on that matter.
To disclose to any agency of the Federal Government having oversight
or review authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To transfer information necessary to support a claim for life
insurance benefits under Federal Employee's Group Life Insurance to
Office of Federal Employee's Group Life Insurance.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals, if necessary, to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
To transfer information regarding claims for health insurance benefits
to health insurance carriers.
To TVA contractors and subcontractors engaged in studies and
evaluations of TVA payroll and personnel management.
To union representatives exercising their responsibilities under TVA
collective bargaining agreements.
To report earnings to the Department of Housing and Urban Development,
and State welfare agencies where an individual makes a claim for
benefits and to report earnings to State employment security offices
in both manual and automated form for use by these offices in
determining unemployment benefits.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To provide information to multiemployer health and welfare and pension
funds as reasonably necessary and appropriate for proper
administration of the plan of benefits.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made
from this system to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection
Act of 1982 (31 U.S.C. 3711(d)(4)).
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, hard-copy
printouts, and in file folders.
Retrievability:
Records are primarily indexed by name. They may also be retrieved by
reference to employing organization, date of end of pay period, social
security or badge number, year of birth, or job title.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Filing systems are locked when
unattended. Remote access facilities are secured through physical and
system-based safeguards.
Retention and disposal:
File folders are retained for 3 years after termination. Timesheets
are retained for 7 years. Payroll registers are retained in active
status for 1 year, transferred to TVA record storage for 5 years, and
to National Personnel Records Center for an additional 50 years.
Magnetic tapes processed by the Controller are retained for 2 years.
System manager(s) and address:
Controller, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name,
employing organization, and date of last employment. The social
security number is not required but may expedite TVA's response and
may prevent the erroneous retrieval of records for another individual
with the same name.
Record access procedures:
Individuals seeking access to information on them in this system of
records should contact the system manager named above.
Contesting record procedures:
Individuals seeking to amend or correct information on them in this
system of records should contact the system manager named above.
Record source categories:
Individual to whom the record pertains; TVA personnel records;
employee's supervisor for report of hours worked.
TVA-12
System name: Travel History Records--TVA.
System location:
Travel and Benefits Accounting, Controller, TVA, Knoxville, TN 37902-
1499. Duplicate copies of certain records may also be maintained in
the files of the employing organization.
Categories of individuals covered by the system:
Current and former TVA employees who traveled on official business and
filed travel expense vouchers, applied for a travel advance, or
transferred between official stations; recently-hired employees who
filed for reimbursement of relocation expenses; candidates for TVA
positions who filed for reimbursement of travel expenses; and
contractors with which there is an employer/employee relationship
(i.e., personal services contractors).
Categories of records in the system:
Travel advance requests, travel expense vouchers and supporting
documentation, travel charge card program records and reports, and
travel orders. Records supporting relocation expense claims also
include Government Bills of Lading, real estate sales agreements and
settlements, Federal Truth-In-Lending disclosure statements, lease
agreements, receipts for loss of rental deposit, and relocation income
tax allowance documents.
Authority for maintenance of the system:
5 U.S.C. 5701-5709, and related Federal travel regulations; Tennessee
Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil or regulatory in nature, to
the appropriate agency whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To respond to a request from a Member of Congress regarding the status
of an employee, former employee, or applicant.
To TVA contractors and subcontractors engaged at TVA's direction who
are providing support services to TVA's travel charge card program.
Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made
from this system to ``consumer reporting agencies'' as defined in the
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection
Act of 1982 (31 U.S.C. 3711(d)(4)).
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on magnetic media, hard-copy printouts,
microfiche, and in file folders.
Retrievability:
Records are indexed by name and social security number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Security will be provided by
physical, administrative, and computer system safeguards. Files are
kept in secured facilities not accessible to unauthorized individuals.
Retention and disposal:
These records are retained in accordance with TVA records retention
schedules.
System manager(s) and address:
Supervisor, Travel and Benefits Accounting, Controller, TVA,
Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and social security number.
Record access procedures:
Individuals who seek access to information about them in this system
of records should contact the system manager named above. Requests
should include the individual's full name and social security number.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above. Requests should include the individual's full
name and social security number.
Record source categories:
Individual to whom the record pertains; TVA disbursement voucher
records; TVA application for travel advance; travel charge card
program records and reports.
TVA-13
System name: Employment Applicant Files--TVA.
System location:
Human Resources, Employment Services and Human Resource Information
System, TVA, Knoxville, TN 37902-1499; area and project employment
offices; Computer Operations, TVA, Chattanooga, TN 37402-2801.
Categories of individuals covered by the system:
Applicants for employment including former employees seeking
reemployment.
Categories of records in the system:
Application forms and related correspondence.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5 U.S.C.
3101.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To respond to a request from a Member of Congress regarding the status
of an individual's application.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To request from any pertinent source, directly or through a TVA
contractor engaged at TVA's direction, information relevant to a TVA
decision concerning the hiring of an employee, the issuance of a
security clearance, or other decision within the purposes of this
system of records.
To disclose test results to State employment services.
To provide information as requested to the Office of Personnel
Management pursuant to Executive Orders 10450 and 10577 and other
laws.
To provide information to a Federal agency in response to its request
in connection with the hiring or retention of an employee, the letting
of a contract, or issuance of a license, grant, or other benefit by
the requesting agency to the extent that the information is relevant
and necessary to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To the appropriate agency whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices and printouts.
Retrievability:
Records are indexed by name and social security number.
Safeguards:
Access to and use of these records and limited to those persons whose
official duties require such access. All filing systems are locked
when unattended. Remote access facilities are secured through physical
and system-based safeguards.
Retention and disposal:
Applications are kept for one year from last indication of interest,
with the exception of apprenticeship applications, which are kept for
five years.
System manager(s) and address:
Manager, Human Resource Services, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to Manager, Employment
Services, TVA, Knoxville, TN 37902-1499. Requests should include the
individual's full name, social security number, date of birth, and
approximate date of application.
Record access procedures:
Individuals wishing to gain access to information on them in this
system of records should contact the Manager, Employment Services,
TVA, Knoxville, TN 37902-1499. Access will not be granted to
investigatory material compiled solely for the purpose of determining
suitability, eligibility, or qualifications for Federal civilian
employment, Federal contracts, or access to classified information, to
the extent that the disclosure of such material would reveal the
identity of a source who furnished information to the Government under
an express promise that the identity of the source would be held in
confidence, or prior to September 27, 1975, under an implied promise
that the identity of the source would be held in confidence.
Access will not be granted to testing or examination material used
solely to determine individual qualifications for appointment or
promotion in the Federal Service the disclosure of which would
compromise the objectivity or fairness of the testing or examination
process.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to Manager,
Employment Services, TVA, Knoxville, TN 37902-1499.
Record source categories:
The individual on whom the record is maintained; educational
institutions, employers, and other references; state employment
services.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (d); (e)(4)(H); and (f) (2),
(3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974)
to the extent that disclosure of material would reveal the identity of
a source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence,
or prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence and to the extent
that disclosure of testing or examination material would compromise
the objectivity or fairness of the testing or examination process.
This exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-14
System name: Grievance Records--TVA.
System location:
Labor Relations Staff, TVA, Knoxville, TN 37902-1499.
Original correspondence on the initial grievance steps below the Labor
Relations level is maintained in the organization in which the
grievance originated. Original correspondence on grievance appeals to
the corporate level are maintained in the files of the Labor Relations
office.
Duplicate copies of such correspondence are also maintained in the
files of the organization concerned with the grievance.
Categories of individuals covered by the system:
TVA employees and former employees who have formally appealed to TVA
for adjustment of their grievances.
Categories of records in the system:
Evidence and arguments relevant to the matter giving rise to the
grievance and related correspondence.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To respond to a request from a Member of Congress regarding the status
of an employee's grievance.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To request information from a Federal, State, or local agency, or
private individual if necessary to obtain information relevant to a
TVA decision within the purposes of this system of records.
To refer, where there is an indication of a violation of law, whether
criminal, civil, or regulatory in nature, to the appropriate agency,
whether Federal, State, or local, charged with the responsibility of
investigating and prosecuting such violation or charged with enforcing
or implementing the statute, rule, regulations, or order issued
pursuant thereto.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices in some
organizations and in file folders.
Retrievability:
Records are indexed by name or by craft.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access.
Retention and disposal:
Records are retained indefinitely.
System manager(s) and address:
Manager of Labor Relations, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals who have filed grievances are aware of that fact.
Inquiries may, however, be addressed to the system manager named
above. Requests should include the individual's full name, craft, and
location of employment.
Record access procedures:
Individuals who have filed a grievance may gain access to the official
copy of the grievance record by contacting the system manager named
above. Requests should include the grievant's full name, craft, and
location of employment.
Contesting record procedures:
The contest, amendment, or correction of a grievance record is
permitted during the prosecution of that grievance. However, an
individual may address requests for amendment or correction of items
not involved in prosecution of the grievance to the system manager
named above.
Record source categories:
Individual to whom the record pertains; TVA personnel records;
statements and testimony of witnesses and related correspondence.
TVA-15
System name: LAND BETWEEN THE LAKES Hunter Records--
TVA.
System location:
LAND BETWEEN THE LAKES, TVA, Golden Pond, Kentucky 42211-
9001; Computer Operations, TVA, Chattanooga, TN 37402-2801.
Categories of individuals covered by the system:
Individuals to whom hunter use permits are issued and those who apply
for participation in managed hunts at LAND BETWEEN THE LAKES.
Categories of records in the system:
Personal identifying information, State hunting license(s) number(s),
and information related to the hunts.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order 6161.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To respond to a request from a Member of Congress regarding the status
of an applicant.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, such as licenses, or to request
information from a private individual to the extent necessary to
obtain information relevant to a TVA decision concerning the issuance
of a permit to hunt or any other privilege.
To provide hunt information to State agencies concerned with wildlife
management practices.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To provide mailing lists to organizations or contractors cooperating
with LAND BETWEEN THE LAKES in activities or events for the
purpose of publicizing those activities or events.
To provide mailing lists to an independent LAND BETWEEN THE
LAKES support organization for the purpose of soliciting
members for the organization.
To provide mailing lists to nonprofit conservation organizations,
having missions related to that of LAND BETWEEN THE LAKES,
for the purpose of soliciting membership in such organizations.
To provide mailing lists to students or faculty of educational
institutions for the purposes of research.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, card files,
and computer printouts.
Retrievability:
Records are indexed by name; automated files may be retrieved by any
key data element.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
Applications for managed hunts are maintained for one year; carbon
copies of hunter use permits are maintained two years; and automated
records on those permits are maintained five years. Other information
may be retained indefinitely.
System manager(s) and address:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY
42211-9001.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address their inquiries to
the system manager named above. Requests should include the name as
listed on the application or hunter use permit or the hunter use
permit number.
Record access procedures:
All information maintained in this system of records has normally been
supplied by the subject individual. Moreover, requests for access may
be directed to the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Individual on whom the record is maintained.
TVA-16
System name: LAND BETWEEN THE LAKES Register of Law
Violations--TVA.
System location:
Patrol Office, LAND BETWEEN THE LAKES, TVA, Golden Pond, KY
42211-9001.
Categories of individuals covered by the system:
Persons cited or arrested for violation of State or Federal law at
LAND BETWEEN THE LAKES.
Categories of records in the system:
Personal identifying information and information related to the
investigation and disposition of the violation.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 18 U.S.C.
7, 13; Kentucky Revised Statutes 150, Chapter 43, Kentucky Act 1974;
Tennessee Public Acts 1972, Chapter 552.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on cards.
Retrievability:
Records are indexed by name.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended.
Retention and disposal:
Records are kept indefinitely.
System manager(s) and address:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY
42211-9001.
Notification procedure:
This system of records has been exempted from this provision pursuant
to 5 U.S.C. 552a(j)(2) and TVA regulations at 18 CFR 1301.23.
Record access procedures:
This system of records has been exempted from this provision pursuant
to 5 U.S.C. 552a(j)(2) and TVA regulations at 18 CFR 1301.23.
Contesting record procedures:
This system of records has been exempted from this provision pursuant
to 5 U.S.C. 552a(j)(2) and TVA regulations at 18 CFR 1301.23.
Record source categories:
This system of records has been exempted from this provision pursuant
to 5 U.S.C. 552a(j)(2) and TVA regulations at 18 CFR 1301.23.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (c) (3), (4); (d); (e) (1),
(2), (3), (4)(G), (4)(H), (4)(I), (5); (f); (g) and (h) of 5 U.S.C.
552a (Section 3 of the Privacy Act of 1974) pursuant to 5 U.S.C.
552a(j)(2) and TVA regulations at 18 CFR 1301.23.
TVA-18
System name: Employee Supplementary Vacancy Announcement
Records--TVA.
System location:
Human Resource offices in Knoxville and Chattanooga, Tennessee, and
Muscle Shoals, Alabama; may also be maintained in other offices that
issue or receive response to supplementary vacancy announcements.
Categories of individuals covered by the system:
Employees applying for placement in positions covered by the
supplementary vacancy announcement procedure.
Categories of records in the system:
Applications and supporting material submitted by employee.
Authority for maintenance of the system:
Executive Order 11478; Equal Employment Opportunity Act of 1972, Pub.
L. 92-261, 86 Stat. 103; 5 U.S.C. 3101; Tennessee Valley Authority Act
of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
Records are indexed by name.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Records are maintained in secured
facilities.
Retention and disposal:
Records are disposed of in accordance with established TVA records
retention schedules.
System manager(s) and address:
Vice President, Human Resources, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals upon whom records are maintained in this system are aware
of that fact through filing an application. However, inquiries may be
addressed to the name and address to which application was submitted.
Requests should include the individual's full name, position applied
for, and location of job.
Record access procedures:
Individuals upon whom records are maintained in this system have
supplied all information in this system. However, requests for access
may be addressed to the name and address to which application was
submitted.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the name and
address to which application was submitted.
Record source categories:
The individual upon whom the record is maintained.
TVA-19
System name: Consultant and Personal Service Contractor
Records--TVA.
System location:
Human Resources and Information Services, TVA, Knoxville, TN 37902-
1499; Purchasing, TVA, Chattanooga, TN 37402-2801; Computer
Operations, TVA, Chattanooga, TN 37402-2801; and TVA user
organizations.
Payment records are located at these TVA Controller offices:
Knoxville, TN 37902-1499; Chattanooga, TN 37402-2801; and Muscle
Shoals, AL 35660-1010.
Records related to personal service contractors employed under the
Comprehensive Employment and Training Act of 1973, Pub. L. 93-203, are
located at Resource Development, TVA, Knoxville, Tennessee 37902-1499,
and LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
Records on individuals who provide services under a TVA contract with
an organization are kept in the files of that organization.
Categories of individuals covered by the system:
Individuals who provide services to TVA; participants in TVA-State
employment programs; individuals who provide services under a TVA
contract with an organization; and participants in other special
employment programs.
Categories of records in the system:
Each organization maintains its contracts, records of the
qualifications, performance, and evaluation of the contractor, and
related correspondence. For public service employment program
participants, Human Resources maintains information related to job
placement such as test scores, interest inventories, and supervisor's
evaluations. Payment information is maintained by the Controller.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd;
Comprehensive Employment and Training Act, Pub. L. 93-203, 87 Stat.
839; Executive Order 11222; Executive Order 10450; Executive Order
10577; provisions of 5 U.S.C. applicable to employment with TVA;
Internal Revenue Code.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To transmit reports as requested to the Office of Personnel
Management, pursuant to 5 U.S.C. 3323, Executive Orders 10577 and
10450, and other laws.
To report earnings information to the Internal Revenue Service and the
Social Security Administration.
To respond to a request from a Member of Congress regarding the status
of a contractor or consultant.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulations,
or order issued pursuant thereto.
To request information from a Federal, State, or local agency,
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals if necessary to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
To transmit to the appropriate State contracting agency reports of
hours worked by participants in the public service employment program,
and to request reimbursement.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
To provide the following information to a prospective employer of a
TVA or former TVA consultant or personal service contractor: Job
descriptions, dates of employment, and reason for separation.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices.
Retrievability:
Records are indexed by name, social security number, or voucher
number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. All filing systems are locked
when unattended.
Retention and disposal:
Records are disposed of periodically as appropriate.
System manager(s) and address:
Vice President, Human Resources, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals wishing to know if records on them are maintained in the
system should address inquiries to the system manager named above.
Requests shall include the individual's full name, employing or
contracting organization, and whether the individual was a participant
in the public service employment program. Social security numbers are
not required but may expedite TVA's response.
Record access procedures:
Individuals wishing to gain access to information on them in this
system of records should contact the system manager named above.
Access will not be granted to investigatory material compiled solely
for the purpose of determining suitability, eligibility, or
qualifications for Federal civilian employment, Federal contracts, or
access to classified information, to the extent that the disclosure of
such material would reveal the identity of a source who furnished
information to the Government under an express promise that the
identity of the source would be held in confidence, or prior to
September 27, 1975, under an implied promise that the identity of the
source would be held in confidence. Access will not be granted to
testing or examination material used solely to determine individual
qualifications for appointment or promotion in the Federal Service,
the disclosure of which would compromise the objectivity or fairness
of the testing or examination process.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Individual to whom the record pertains; educational institutions,
former employers, and other reference sources; State employment
services; supervisors and other TVA personnel or personnel records:
Medical officers; other Federal agencies.
In addition to the above sources, security/suitability investigatory
files contain information from law enforcement agencies.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (d); (e)(4)(H); (f)(2), (3),
and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of 1974) to the
extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence,
or prior to September 27, 1975, under an implied promise that the
identity of the source would be held in confidence, and to the extent
that disclosure of testing or examination material would compromise
the objectivity of fairness of the testing or examination process.
This exemption is pursuant to 5 U.S.C. 552a(k) (5) and (6) and TVA
regulations at 18 CFR 1301.24.
TVA-21
System name: Nuclear Quality Assurance Personnel Records--TVA.
System location:
Nuclear Quality Assurance, TVA, Chattanooga, TN 37402-2801.
Copies of records for Quality Assurance Evaluators are maintained in
the office of the Manager, Nuclear Quality Assurance.
Categories of individuals covered by the system:
Employees or former employees involved in quality assurance work.
Categories of records in the system:
Information related to the qualifications of employees.
Authority for maintenance of the system:
Energy Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233 as
implemented at Nuclear Regulatory Commission Regulatory Guide 1.58.
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the Nuclear Regulatory Commission or its authorized representatives
for inspection or evaluation of TVA Quality Assurance procedures.
To respond to a request from a Member of Congress regarding the status
of an employee.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigation and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals if necessary to obtain information relevant to a TVA
decision concerning the hiring, retention, or promotion of an
employee, the issuance of a security clearance, or other decision
within the purposes of this system of records.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant and necessary to the requesting agency's decision on that
matter.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
Records are indexed by name.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended.
Retention and disposal:
These records are retained indefinitely.
System manager(s) and address:
Manager, Nuclear Quality Assurance, TVA, Chattanooga, TN 37402-2801.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Inquiries should include the individual's
full name and employing organization.
Record access procedures:
Individuals who desire access to information about them in this system
of records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The individual on whom the record is maintained; TVA personnel
records.
Systems exempted from certain provisions of the act:
This system of records is exempt from subsection (d); (e)(4)(H);
(f)(2), (3), and (4) of 5 U.S.C. 552a (section 3 of the Privacy Act of
1974) to the extent that disclosure of material would reveal the
identity of a source who furnished information to the Government under
an express promise that the identity of the source would be held in
confidence, or prior to September 27, 1975, under an implied promise
that the identity of the source would be held in confidence. The
exemption is pursuant to 5 U.S.C. 552a(k)(5) and TVA regulations at 18
CFR 1301.24.
TVA-22
System name: Questionnaire--Farms in Vicinity of Proposed or
Licensed Nuclear Power Plant--TVA.
System location:
Agricultural Institute, TVA, Muscle Shoals, AL 35660-1010.
Categories of individuals covered by the system:
Individuals from whom TVA purchases land for proposed nuclear plant,
individuals having vegetable gardens, irrigated land, dairy cows, and
milk goats within two-mile radius of proposed or licensed plant site.
Categories of records in the system:
Personal identifying information and information related to
agriculture, milk consumption, water resources, and farm product
value.
This information is not used for making determinations about the
rights, benefits, or privileges of any individual.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; National
Environmental Policy Act, Pub. L. 91-190, 83 Stat. 852; Energy
Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information in this systems of records is used in developing
environmental evaluations and impact statements. Certain relevant but
nonsensitive information may be disclosed in these statements.
Information may also be used:
In administrative and licensing proceedings including the presentation
of evidence and disclosure to opposing counsel in the course of
discovery.
To disclose to any agency of the Federal Government having oversight
or review authority with regard to TVA activities.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders.
Retrievability:
Records are indexed by assigned number and aerial photo number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
Records are maintained indefinitely or for the life of the plant.
System manager(s) and address:
Program Manager, Agricultural Institute, TVA, Muscle Shoals, AL 35660-
1010.
Notification procedure:
Individuals on whom information is maintained in this system are aware
of that fact through response to the questionnaire. However, inquiries
may be addressed to the system manager named above. Requests should
include the individual's full name, farm address, and approximate date
of survey.
Record access procedures:
Individuals on whom information is maintained in this system have
supplied all such information. However, requests for access may be
directed to the system manager named above.
Contesting record procedures:
Individuals desiring to amend information about them maintained in
this system should direct their request to the system manager named
above.
Record source categories:
Individual about whom the record is maintained.
TVA-23
System name: Radiation Dosimetry Personnel Monitoring Records--
TVA.
System location:
Radiological Health Department, Nuclear Assurance and Services, TVA,
Chattanooga, TN 37402-2801.
Categories of individuals covered by the system:
Employees, former employees, and visitors who might be exposed or are
exposed to radiation while in TVA installations.
Categories of records in the system:
Information on the magnitude of exposure at TVA installations,
exposure prior to employment.
Authority for maintenance of the system:
Energy Reorganization Act of 1974, Pub. L. 93-438, 88 Stat. 1233; 10
CFR parts 19, 20; Tennessee Valley Authority Act of 1933, 16 U.S.C.
831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To the Nuclear Regulatory Commission for its use in evaluating TVA
hazard control measures.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices.
Retrievability:
Records are indexed by name and social security number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
These records are retained permanently.
System manager(s) and address:
Manager of Radiological Health Department, TVA, Chattanooga, TN 37402-
2801.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and whether or not a TVA employee.
Record access procedures:
Individuals who desire access to information about them in this system
of records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Individuals to whom the record pertains; TVA personnel conducting
radiation monitoring programs.
TVA-26
System name: Retirement System Records--TVA.
System location:
Retirement Services, TVA, Knoxville, TN 37902-1499.
Categories of individuals covered by the system:
Active, retired, and former members of the TVA Retirement System; TVA
employees and former employees who are members of the Civil Service
Retirement System; designated beneficiaries.
Categories of records in the system:
Personal identifying information; retirement, benefit and investment
information; related correspondence; and legal documents.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Internal
Revenue Code.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To report earnings to the Internal Revenue Service.
To supply information on coverage to Blue Cross-Blue Shield of
Tennessee, Provident Life Insurance Company, and other insurance
carriers.
To disclose information to actuarial firms for valuation and
projecting benefits.
To disclose information to the Medical Board of the TVA Retirement
System for determinations related to disability retirement.
To certify insurance status to the Office of Personnel Management and
the Office of Federal Employees' Group Life Insurance.
To respond to a request from a Member of Congress regarding the status
of a system member.
To request information from a Federal, State, or local agency,
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information and to request information from private
individuals if necessary to obtain information relevant to a TVA
decision within the purpose of this system of records.
To refer, where there is an indication of a violation or potential
violation of law, whether criminal, civil, or regulatory in nature, to
the appropriate agency, whether Federal, State, or local, charged with
the responsibility of investigating and prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
To provide information to a Federal agency, in response to its
request, in connection with the issuance of any benefit by the
requesting agency to the extent that the information is relevant and
necessary to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To provide the TVA Retirees Association, retired members of the TVA
Retirement System, and retired former TVA employees who are covered by
the Civil Service Retirement System, with names and mailing addresses
of other retired members and retired employees.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
To contractors and subcontractors of TVA or the Retirement System who
are provided records maintenance or other similar support service to
the Retirement System.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, ledgers, and
in file folders.
Retrievability:
Records are indexed by name, sex, date of birth, address, social
security number, active member number, retirement number, or salary.
Safeguards:
Records in this system are maintained in locked files or safes, in
secure facilities. Access to and use of these records are limited to
those persons whose official duties require such access.
Retention and disposal:
Retention periods vary from two years to permanent depending on the
nature of the information and the medium in which they are stored.
System manager(s) and address:
Manager, Retirement Services, Division of Finance, TVA, Knoxville, TN
37902-1499.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Inquiries should include the individual's
full name, date of birth, and social security number.
Record access procedures:
Individuals who desire access to information about them in this system
of records should contact the system manager named above.
Contesting record procedures:
Individuals wishing to correct or amend information maintained on them
in this system should address inquiries to the system manager named
above.
Record source categories:
The individual on whom the record is maintained; TVA personnel and
payroll records.
TVA-27
System name: Test Demonstration Farm Records--TVA.
System location:
Resource Development, Technology Development, National Programs, TVA,
Muscle Shoals, AL 35660-1010.
Categories of individuals covered by the system:
Farmers located outside the Tennessee Valley participating in TVA
demonstration farm programs.
Categories of records in the system:
Agricultural, income, investment, labor, and food data.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To request information from a Government agency or private individual
where such information may be relevant to providing additional
assistance under this program.
To disclose to State extension services and the U.S. Department of
Agriculture for use in program evaluation and in assistance to program
participants.
To the appropriate agency, whether Federal, state, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices, cards, and printouts.
Retrievability:
Records are indexed by an assigned number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities and locked when unattended.
Retention and disposal:
Records are retained indefinitely.
System manager(s) and address:
Manager of Technology Development, TVA, Muscle Shoals, AL 35660-1010.
Notification procedure:
Individuals on whom information is maintained are aware of that fact
through participation in the program. However, inquiries may be
addressed to the system manager named above. Individuals should
provide their full name, county, and State in which individual
participated in a TVA farm demonstration program.
Record access procedures:
Individuals seeking access to information about them in this system of
records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Information in this system is solicited from the individual to whom
the record pertains by State extension services and universities.
TVA-28
System name: Woodland Resource Analysis Program Input Data--TVA.
System location:
River Basin Operations, Resource Development, TVA, Norris, TN 37828;
River Basin Operations, Resource Development, TVA Muscle Shoals, AL
35660-1010.
Categories of individuals covered by the system:
Private landowners, agencies, and corporations owning woodlands in
Valley region and participating in TVA woodland resource management
demonstration program.
Categories of records in the system:
Personal, financial, and land resource information pertinent to
woodland resource planning. The information in this system is not used
by TVA in the determination about the rights, benefits, or privileges
of the individual.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order 6161.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Evaluated information is supplied to State forestry personnel for use
in assisting the landowner.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on hard/copy printouts and microfiche.
Retrievability:
Records are indexed by State.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. Files are kept in secured
facilities.
Retention and disposal:
Records are retained for 25 years.
System manager(s) and address:
Vice President, River Basin Operations, Resource Development, TVA,
Knoxville, TN 37902, 1499.
Notification procedure:
Individuals on whom information is maintained are aware of that fact
through participation in the program. However, inquiries may be
addressed to the system manager named above. Individuals should
provide their full name, State of residence, and the calendar year(s)
of participation in the program.
Record access procedures:
Individuals on whom records are maintained have been provided copies
of all information in that record. However, requests for access may be
directed to the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The individual to whom the record pertains provides the information to
State forestry personnel. The information is evaluated by TVA and
returned to the State forestry personnel who utilize the information
in evaluated form to assist the landowner.
TVA-29
System name: Electricity Use, Rate, and Service Study Records--
TVA.
System location:
Transmission and Customer Service, Rate Design, TVA, Chattanooga, TN
37402-2801.
Categories of individuals covered by the system:
Individuals residing in households which are participating in
electricity use, rate, and service studies including those receiving
electricity conservation assistance.
Categories of records in the system:
Information about an individual's income, employment, family size,
characteristics of his dwelling including type of heating and cooling
systems and number and kind of appliances, and other characteristics
of study participants relevant to patterns of residential electrical
use.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To distributors and contractors assisting TVA in the study.
To the appropriate agency, whether Federal, State, or local, in
connection with its oversight review responsibilities or authorized
law enforcement activities.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices.
Retrievability:
Records are indexed by an identification number assigned to each
household.
Safeguards:
Access to and use of these records are limited to those persons whose
official duties require such access. All filing systems are locked
when unattended.
Retention and disposal:
Survey information will be retained until completion of the program
and for two years thereafter.
System manager(s) and address:
Manager of Rate Design, TVA, Chattanooga, TN 37402-2801.
Notification procedure:
Individuals about whom information is maintained in this system of
records are aware of that fact through participation in the program.
However, inquiries may be addressed to the system manager named above.
Request should include the individual's full name and address.
Record access procedures:
Requests for access may be directed to the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The information in this system is solicited from the individual to
whom the record pertains.
TVA-30
System name: LAND BETWEEN THE LAKES Mailing Lists--TVA.
System location:
LAND BETWEEN THE LAKES, TVA, Golden Pond, KY 42211-9001.
Categories of individuals covered by the system:
Persons using, visiting, or having an interest in the activities,
programs, or facilities of LAND BETWEEN THE LAKES.
Categories of records in the system:
Personal identifying information, address, and information about their
LAND BETWEEN THE LAKES associated interests, activities, or
program participation.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order No. 6161.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To provide mailing lists to organizations or TVA contractors
cooperating with LAND BETWEEN THE LAKES in activities or
events for the purpose of publicizing those activities or events.
To provide mailing lists to an independent LAND BETWEEN THE
LAKES support organization for the purposes of soliciting
members for the organization.
To provide mailing lists to nonprofit conservation organizations,
having missions related to that of LAND BETWEEN THE LAKES,
for the purpose of soliciting memberships in such organizations.
To provide mailing lists to students or faculty of educational
institutions for the purposes of research.
To provide mailing lists to participants in LAND BETWEEN THE
LAKES Leadership Training programs for the purpose of
facilitating communication among participants.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on card files, automated data storage devices,
and computer printouts.
Retrievability:
Records are primarily indexed by name and identification code. They
may also be retrieved by reference to interests, organization, or
address elements.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Access facilities are secured through physical,
administrative, and system-based safeguards.
Retention and disposal:
Records are kept for the period of time the individual is to receive
mailings.
System manager(s) and address:
Manager of LAND BETWEEN THE LAKES, TVA, Golden Pond, KY
42211-9001.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address their inquiries to
the system manager name above. Request should include the individual's
full name and address.
Record access procedures:
Individuals seeking to gain access to information about them in this
system of records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their requests to the system
manager named above.
Record source categories:
Individuals on whom records are maintained, organization
representatives, and TVA employees.
TVA-31
System name: OIG Investigative Records--TVA.
System location:
Office of the Inspector General, TVA, Knoxville, TN 37902-1499.
Duplicate copies of certain documents may also be located in the files
of other offices and divisions.
Categories of individuals covered by the system:
Individuals and entities who are or have been the subjects of
investigations by the Office of the Inspector General (OIG) or who
provide information in connection with such investigations, including
but not limited to: Employees, former employees, current or former
contractors and subcontractors and their employees, consultants, and
other individuals and entities which have or are seeking to obtain
business or other relations with TVA.
Categories of records in the system:
Information relating to investigations, including information provided
by known or anonymous complainants; information provided by the
subjects of investigations; information provided by individuals or
entities with whom the subjects are associated (e.g., coworkers,
business associates, relatives); information provided by Federal,
State, or local investigatory, law enforcement, or other Government or
non-Government agencies; information provided by witnesses and
confidential sources; information from public source materials;
information from commercial data bases or information resources;
investigative notes; summaries of telephone calls; correspondence;
investigative reports or prosecutive referrals; and information about
referrals for criminal prosecutions, civil proceedings, and
administrative actions taken with respect to the subjects.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Executive
Order 10450; Executive Order 11222; Hatch Act, 5 U.S.C. 7324-7327; 28
U.S.C. 535; Proposed Plan for the Creation, Structure, Authority, and
Function of the Office of Inspector General, Tennessee Valley
Authority, approved by the TVA Board of Directors on October 18, 1985;
TVA Code XIII INSPECTOR GENERAL, approved by the TVA Board of
Directors on Febraury 19, 1987; and Inspector General Act Amendments
of 1988, Pub. L. 100-504, 102 Stat. 2515.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal, State, or local entity (1) in
connection with the hiring or retention of an individual, the letting
of a contract, or issuance of a license, grant, or other benefit by
the requesting entity to the extent that the information is relevant
to a decision on such matters or (2) in connection with any other
matter properly within the jurisdiction of such other entity and
related to its prosecutive, investigatory, regulatory, administrative,
or other responsibilities.
To the appropriate entity, whether Federal, State, or local, in
connection with its oversight or review responsibilities or authorized
law enforcement activities.
To respond to a request from a Member of Congress regarding an
individual, or to report to a Member on the results of investigations,
audits, or other activities of OIG.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To the subjects of an investigation and their representatives in the
course of a TVA investigation of misconduct; to any other person or
entity that has or may have information relevant to the investigation
to the extent necessary to assist in the conduct of the investigation,
such as to request information.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To a consultant, private firm, or individual who contracts or
subcontracts with TVA, to the extent necessary to the performance of
the contract.
To request information from a Federal, State, or local agency
maintaining civil, criminal, or other relevant or potentially relevant
information and to request information from private individuals or
entities, if necessary, to acquire information pertinent to the
hiring, retention, or promotion of an employee, the issuance of a
security clearance, the conduct of a background or other
investigation, or other matter within the purposes of this system of
records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, hard-copy
printouts, and in file folders.
Retrievability:
Records are indexed and retrieved by individual name or case file
number.
Safeguards:
Access to and use of records is limited to authorized staff in OIG and
to other authorized officials and employees of TVA on a need-to-know
basis as determined by OIG management. Security will be provided by
physical, administrative, and computer system safeguards. Files will
be kept in secured facilities not accessible to unauthorized
individuals.
Retention and disposal:
These records are retained in accordance with TVA records retention
schedules.
System manager(s) and address:
Inspector General, TVA, Knoxville, TN 37902-1499.
Notification procedure:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Record access procedures:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Contesting record procedures:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Record source categories:
This system of records is exempt from this requirement pursuant to 5
U.S.C. 552a(k)(2) and TVA regulations at 18 CFR 1301.24.
Systems exempted from certain provisions of the act:
This system is exempt from subsections (c)(3); (d); (e)(1), (4)(G),
(4)(H), and (4)(I); and (f) of 5 U.S.C. 552a (section 3 of the Privacy
Act of 1974) pursuant to 5 U.S.C. 552a(k)(2) and TVA regulations at 18
CFR 1301.24.
TVA-32
System name: Call Detail Records--TVA.
System location:
Data Center, TVA, Chattanooga, TN 37402-2801.
Categories of individuals covered by the system:
TVA employees, contractor personnel, and other individuals who make
telephone calls from or charge telephone calls to TVA telephones.
Categories of records in the system:
Records relating to use of TVA telephones; records relating to long
distance telephone calls charged to TVA; records indicating assignment
of telephone numbers and authorization numbers; records relating to
locations of TVA telephones.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To respond to a request from a Member of Congress regarding an
individual.
To provide to the appropriate entity, whether Federal, State, or
local, in connection with its oversight review responsibilities or
authorized law enforcement activities.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies, or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant to the requesting agency's decision on that matter.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decisionmakers in
proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To a telecommunications company as well as to other TVA contractors
providing telecommunications support to permit servicing the account.
To TVA contractors engaged at TVA's direction in investigations of
abuse of TVA telephone service or other related issues.
To TVA contractors and contractor personnel to determine individual
responsibility for telephone calls.
To TVA contractors in connection with amounts due TVA for
telecommunications services provided to them.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices.
Retrievability:
Records are retrieved by name, authorization number, or telephone
number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Automated data is secured through physical and system-
based safeguards.
Retention and disposal:
These records are retained in accordance with established TVA records
retention schedules.
System manager(s) and address:
Manager, Telecommunications Services Department, TVA, Chattanooga, TN
37402-2801.
Notification procedure:
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name,
employing division, job title, and official TVA telephone number and
authorization number.
Record access procedures:
Individuals seeking to gain access to information about them in this
system of records should contact the system manager named above.
Requests should include the individual's full name, employing
division, job title, and official TVA telephone number and
authorization number.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
TVA Telecommunication Control System; telecommunications companies
with which TVA contracts for telephone service; telephone and
authorization number assignment records; results of administrative
inquiries relating to assignment of responsibility for placement of
specific long distance calls.
TVA-33
System name: Office of Nuclear Power Call Detail Records--TVA.
System location:
Emergency Operations Center, Computer Room, TVA, Chattanooga, TN
37402-2801.
Categories of individuals covered by the system:
TVA employees, contractor personnel, and other individuals who make
telephone calls from or charge telephone calls to TVA telephones
located at TVA nuclear plant sites.
Categories of records in the system:
Records relating to use of TVA telephones at TVA nuclear plant sites;
records relating to long distance telephone calls charged to TVA
telephones at TVA nuclear plant sites; records indicating assignment
of telephone numbers and authorization numbers at TVA nuclear plant
sites; records relating to locations of TVA telephones at TVA nuclear
plant sites.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To respond to a request from a Member of Congress regarding an
individual.
To provide to the appropriate entity, whether Federal, State, or
local, in connection with its oversight review responsibilities or
authorized law enforcement activities.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.`
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies, or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant to the requesting agency's decision on that matter.
To the parties or complainants, their representatives, and impartial
referees, examiners, administrative judges, or other decision makers
in proceedings under the TVA grievance adjustment procedures, Equal
Employment Opportunity procedures, Merit Systems Protection Board, or
similar procedures.
To a telecommunications company as well as to other TVA contractors
providing telecommunications support to permit servicing the account.
To TVA contractors engaged at TVA's direction in investigations of
abuse of TVA telephone service or other related issues.
To TVA contractors and contractor personnel to determine individual
responsibility for telephone calls.
To TVA contractors in connection with amounts due TVA for
telecommunications services provided to them.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders and on automated data storage
devices.
Retrievability:
Records are retrieved by name, authorization number, or telephone
number.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Automated data is secured through physical and system-
based safeguards.
Retention and disposal:
These records are retained in accordance with established TVA records
retention schedules.
System manager(s) and address:
Manager, Telecommunications Services Department, TVA, Chattanooga, TN
37402-2801.
Notification procedure:
Individuals wishing to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name,
employing division, job title, and official TVA telephone number and
authorization number.
Record access procedures:
Individuals seeking to gain access to information about them in this
system of records should contact the system manager named above.
Requests should include the individual's full name, employing
division, job title, and official TVA telephone number and
authorization number.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above. Requests should include the individual's full
name, employing division, job title, and official TVA telephone number
and authorization number.
Record source categories:
Station message detail recording systems associated with
telecommunications equipment at TVA nuclear plant sites;
telecommunications companies with which TVA contracts for telephone
service; telephone and authorization number assignment records;
results of administrative inquiries relating to assignment of
responsibility for placement of specific long distance calls.
TVA-34
System name: Project/Tract Files--TVA.
System location:
Land Management and Disposal Files, TVA Records Center, and Computer
Operations, TVA, Chattanooga, TN 37402-2801.
Categories of individuals covered by the system:
Individuals or business entities from/to whom TVA is in the process of
or has (1) acquired, transferred, or sold land or landrights, (2) made
payment for construction, maintenance, or other damage to real
property, or (3) made payment for relocation assistance. A project/
tract file may name more than one individual and/or business entity
involved in a transaction. (The system records that pertain to
individuals and reflect personal information are subject to the
Privacy Act. The system also contains records that are not subject to
the Privacy Act. Noncovered records include public information and
records on corporations and other business entities.)
Categories of records in the system:
Maps, property descriptions, appraisal reports, and title documents on
real property; reports on contracts and transaction progress;
contracts and options; records of investigations, claims, and/or
payments related to land transactions, damage restitution, and
relocation assistance; related correspondence and reports.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; Pub. L.
87-852, 76 Stat. 1129; Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The response to a request from a Member of Congress regarding an
individual.
To lienholders as necessary to secure subordinations or releases of
liens or to protect lienholders rights.
To county clerk and register of deeds offices to document and put on
record the title acquired by TVA.
To landowners, prospective landowners, claimants, or trespassers to
establish or cure titles, to resolve encroachments, to resolve
boundary disputes, or to resolve questions about easement rights or
the application of section 26a of the TVA Act, 16 U.S.C. 831y-1.
To contractors to secure appraisals and title abstracts.
To request information from a Federal, State, or local agency or from
private individuals as necessary to obtain information relevant to a
TVA decision to acquire or dispose of property or to pay claims or
make payments related to land transactions, damage restitution, and
relocation assistance.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies, or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal agency, in response to its
request, in connection with the hiring or retention of an individual,
the letting of a contract, or issuance of a license, grant, or other
benefit by the requesting agency to the extent that the information is
relevant to the requesting agency's decision on that matter.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To provide to the appropriate entity whether Federal, State, or local,
in connection with its oversight review responsibilities or authorized
law enforcement activities.
To report any required information to Federal, State, and local taxing
authorities as required by law.
To genealogical researchers, relevant portions of maps, descriptions,
appraisals, and title documents on real property, after 20 years to
establish historical records.
To archaeological researchers, relevant portions of maps,
descriptions, appraisals, and title documents on real property, after
20 years to reconstruct historical settings.
To respond to a request from a Member of Congress regarding the status
of a matter relating to a specific project or tract.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on registers, index and aperture cards,
microfilm, in file folders, and/or on automated data storage devices.
Retrievability:
Records are primarily indexed by tract number and project symbol.
Records may also be retrieved by cross-index reference to individual
and business entity names.
Safeguards:
Access to and use of these records are limited to persons whose
official duties require such access. Files are kept in secured
facilities. Remote access facilities are secured through physical and
system-based safeguards.
Retention and disposal:
Records are retained and disposed of in accordance with established
TVA record retention schedules.
System manager(s) and address:
Manager, Land Acquisition and Disposal, Resource Development, TVA,
Chattanooga, TN 37402-2801.
Notification procedure:
Individuals wishing to know whether information about them is
maintained in this system of records should address inquiries to the
system manager named above. Requests should include the individual's
full name and, to the extent known, any project/tract identifying
information such as the project name, tract number, address, or
related data.
Record access procedures:
Individuals seeking to gain access to information about them in this
system of records should contact the system manager named above.
Requests should include the individual's full name, and to the extent
known, any project/tract identifying information such as project name,
tract number, address, or related data. Access will be granted only to
individually segregable personal information about the requester and
to segregable nonpersonal information in accordance with TVA
regulations on release of records relating to negotiations in progress
involving contracts or agreements for the acquisition or disposal of
real or personal property by TVA prior to the conclusion of such
negotiations.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their requests to the system
manager named above.
Record source categories:
Public records and directories; landowners, tenants, and other
individuals and business entities (including financial institutions)
having an interest in or knowledge related to land ownership,
appraisal, or title history; TVA personnel and contractors including
independent appraisers and commercial title companies.
TVA-35
System name: Building Access Security Records--TVA.
System location:
Public Safety Service, TVA, Knoxville, TN 37902-1499, and Public
Safety Service, TVA, Chattanooga, TN 37402-2801. Duplicate copies of
certain records may also be located in the files of various
organizations' offices.
Categories of individuals covered by the system:
Individuals including, but not limited to: Current or former
employees; current or former contractor personnel, subcontractor
personnel; visitors, and other individuals that have or are seeking to
obtain business or other relations with TVA; and individuals who have
requested and/or been granted access to TVA buildings or secured areas
within a building.
Categories of records in the system:
Visitor and employee registers, TVA forms authorizing access for
individuals into TVA buildings or secured areas within a building, and
historical information on an individual's building access or denial of
access.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies or other entities charged with enforcement,
investigative, or oversight responsibility.
To provide information to a Federal, State, or local entity (1) in
connection with the hiring or retention of an individual, the letting
of a contract, or issuance of a license, grant, or other benefit by
the requesting entity to the extent that the information is relevant
to a decision on such matters or (2) in connection with any other
matter properly within the jurisdiction of such other entity and
related to its prosecutive, investigatory, regulatory, administrative,
or other responsibilities.
To the appropriate entity, whether Federal, State, or local, in
connection with its oversight or review responsibilities or authorized
law enforcement activities.
To respond to a request from a Member of Congress regarding an
individual.
To the parties or complainants, their representatives, and impartial
referees, examiners, or administrative judges, or other decisionmakers
in proceedings under the TVA grievance adjustment procedures, TVA
Equal Employment Opportunity procedures, Merit Systems Protection
Board, or similar procedures.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To a consultant, private firm, or individual who contracts or
subcontracts with TVA, to the extent necessary to the performance, of
the contract.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, hard-copy
printouts, and in file folders.
Retrievability:
Hard-copy records are indexed by card access number; automated files
may be retrieved by any key data element.
Safeguards:
Security is provided by physical, administrative, and computer system
safeguards. Records are kept in secured facilities not accessible to
authorized individuals.
Retention and disposal:
Records are retained and disposed of in accordance with established
TVA records retention schedules.
System manager(s) and address:
Manager, Public Safety Service, TVA, Knoxville, TN 37902-1499.
Notification procedure:
Individuals seeking to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Individuals should provide name and social security
number.
Record access procedures:
Requests for access may be addressed to the system manager named
above. Individuals should provide name and social security number.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
The individual about whom the record pertains; requesting
organization; TVA personnel records.
TVA-36
System name: Section 26a Permit Application Records--TVA.
System location:
For applications involving private facilities located on TVA
reservoirs, such as boathouses, piers, docks, launching ramps, marine
railways, beaches, utilities, and ground improvements, the records are
maintained in the following locations:
--Manager, Property Management, Eastern Land Resources District,
TVA, 2611 West Andrew Johnson Highway, Morristown, TN 37814.
--Manager, Property Management, Central Land Resources District,
TVA, PO Box 606, Athens, TN 37303.
--Manager, Property Management, Southern Land Resources District,
TVA, 170 Office Service Warehouse Annex, Muscle Shoals, AL 35660.
--Manager, Property Management, Western Land Resources District,
TVA, PO Box 280, Paris, TN 38242.
For applications involving other facilities, the records are
maintained by the Manager, Property Management and Administration
Department, Land Resources, TVA, Ridgeway Road, Norris, TN 37828.
Categories of individuals covered by the system:
This system includes individuals who have filed a Section 26a
application for approval of construction of such things as boat ramps,
docks, bridges, and dams located along, across, or in the Tennessee
River and its tributaries. Also included in this system may be
individuals whose structures do not have Section 26a permits, or whose
approved structures have deteriorated so as to pose a threat to
navigation, flood control, public lands or reservations.
Categories of records in the system:
Section 26a permit applications made by individuals, businesses and
industries, utilities, and federal, state, county and city government
agencies.
Authority for maintenance of the system:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd.
Purpose(s):
Section 26a of the Tennessee Valley Authority Act of 1933, as amended,
requires that TVA review and approve plans for the construction,
operation, and maintenance of any dam, appurtenant works, or other
obstruction affecting navigation, flood control, or public lands or
reservations across, along, or in the Tennessee River or any of its
tributaries. The information collected is used to assess the impact of
the proposed project on the statutory TVA programs and the environment
and determine if the project can be approved. Rules on the application
for review and approval of such plans are published in 18 CFR part
1304, Approval of Construction in the Tennessee River System and
Regulation of Structures.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To State or other Federal agencies for use in program evaluation,
providing assistance to program participants, or engaged at TVA's
direction in providing support services to the program, to the extent
necessary to the performance of those services.
To TVA consultants, contractors, subcontractors or individuals who
contract or subcontract with TVA, who are engaged in studies and
evaluation of TVA's administration or other matters involving its
Section 26a program or who are providing support services to the
program, to the extent necessary to the performance of the contract.
To provide information to a Federal, State, or local entity, in
response to its request, in connection with the letting of a contract,
or issuance of a license, grant, or other benefit by the requesting
entity to the extent that the information is relevant and necessary to
the requesting agency's decision on such matters.
To respond to a request from a Member of Congress regarding the status
of a specific application.
In litigation to which TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, to respond to
process issued under color of authority of a court of competent
jurisdiction.
To refer, where there is an indication of a violation of statute,
regulation, order, or similar requirement, whether criminal, civil, or
regulatory in nature, to the appropriate entity, including Federal,
State, or local agencies or other entities charged with enforcement,
investigative, or oversight responsibility.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on automated data storage devices, on
microfilm, and in hardcopy files.
Retrievability:
Records in the Property Management and Administration Department,
Norris, Tennessee, may be retrieved by personal identifier (name of
applicant), land tract number, or Section 26a application number,
stream location, reservoir, county, or subdivision. Records in field
offices are interfiled with land tract records and are retrieved by
land tract number.
Safeguards:
Access to and use of these records are limited through physical,
administrative, and computer system safeguards to those persons whose
official duties require such access.
Retention and disposal:
Records are retained in accordance with approved TVA records retention
schedules.
System manager(s) and address:
Manger, Property Management and Administration Department, Land
Resources, TVA, Norris, TN 37828.
Notification procedure:
Individuals seeking to learn if information on them is maintained in
this system of records should address inquiries to the system manager
named above. Requests should include the individual's full name. A
land tract number, Section 26a permit application number, stream
location or legal property description is not required but may
expedite TVA's response.
Record access procedures:
Individuals seeking access to information about them in this system of
records should contact the system manager named above.
Contesting record procedures:
Individuals desiring to contest or amend information about them
maintained in this system should direct their request to the system
manager named above.
Record source categories:
Information in this system is solicited from the individual to whom
the record pertains. Information may also be obtained from other
Federal, state, county or city government agencies; public records and
directories; landowners, tenants, and other individuals and business
entities, including financial institutions, having an interest in or
knowledge related to land ownership, appraisal, or title history; and
TVA personnel and contractors including independent appraisers and
commercial title companies.
PRIVACY ACT RULES
TENNESSEE VALLEY AUTHORITY
Title 18-Conservation of Power, Water Resources
Chapter XIII-Tennessee Valley Authority
PART 1301--PROCEDURES
Sec.
Subpart B--Privacy Act
1301.11 Purpose and scope.
1301.12 Definitions.
1301.13 Procedures for requests pertaining to individual records in a
record system.
1301.14 Times, places, and requirements for identification of
individuals making requests.
1301.15 Disclosure of requested information to individuals.
1301.16 Special procedures--Medical records.
1301.17 Requests for correction or amendment of record.
1301.18 TVA review of request for correction or amendment of record.
1301.19 Appeals on initial adverse agency determination on correction
or amendment.
1301.20 Disclosure of record to persons other than individual to whom
it pertains.
1301.21 Fees.
1301.22 Penalties.
1301.23 General exemptions.
1301.24 Special exemptions.
Subpart B--Privacy Act
Authority: Sec. 3, Pub. L. 93-579, 88 Stat. 1897 (5 U.S.C. 552a).
Source: 40 FR 45313, Oct. 1, 1975, unless otherwise noted.
Redesignated at 44 FR 30682, May 29, 1979.
Sec. 1301.11 Purpose and scope.
(a) The regulations in Sec. Sec. 1301.11 to 1301.24 implement section
3 of the Privacy Act of 1974, 5 U.S.C. 552a, with respect to systems of
records maintained by TVA. They provide procedures by which an
individual may exercise the rights granted by the Act to determine
whether a TVA system contains a record pertaining to him; to gain access
to such records; to have a copy made of all or any portion thereof; and
to request administrative correction or amendment of such records. They
prescribe fees to be charged for copying records; establish
identification requirements; list penalties provided by statute for
certain violations of the Act; and establish exemptions from certain
requirements of the Act for certain TVA systems or components thereof.
(b) Nothing in Sec. Sec. 1301.11 to 1301.24 entitles an individual to
any access to any information or record compiled in reasonable
anticipation of a civil action or proceeding.
(c) Certain records of which TVA may have physical possession are the
official records of another government agency which exercises dominion
and control over the records, their content, and access thereto. In such
cases, TVA's maintenance of the records is subject to the direction of
the other government agency. Except for a request for a determination of
the existence of the record, when TVA receives requests related to these
records, TVA will immediately refer the request to the controlling
agency for all decisions regarding the request, and will notify the
individual making the request of the referral.
Sec. 1301.12 Definitions.
For purposes of Sec. 1301.11 to Sec. 1301.24:
(a) The ``Act'' means section 3 of the Privacy Act of 1974, 5 U.S.C.
552a;
(b) The terms ``individual,'' ``maintain,'' ``record,'' ``system of
records,'' ``statistical record,'' and ``routine use'' have the meaning
provided for by the Act;
(c) The term TVA system means a system of records maintained by TVA;
(d) The term TVA system notice means a notice of a TVA system
published in the Federal Register pursuant to the Act. TVA has published
TVA system notices about the following TVA systems:
Apprentice Training Record System--TVA.
Personnel Files--TVA.
Upgrade Craft Training Program--TVA.
Demonstration Farm Records--TVA.
Discrimination Complaint Files--TVA.
Employee Accident Information System--TVA.
Employee Accounts Receivable--TVA.
Employee Alleged Misconduct Investigatory Files--TVA.
Medical Record System--TVA.
Employee Statement of Employment and Financial Interests--TVA.
Payroll Records--TVA.
Travel History Records--TVA.
Employment Applicant Files--TVA.
Grievance Records--TVA.
LAND BETWEEN THE LAKES Hunter Records--TVA.
LAND BETWEEN THE LAKES Register of Law Violations--TVA.
Employee Supplementary Vacancy Announcement Records--TVA.
Consultant and Personal Service Contractor Records--TVA.
Nuclear Quality Assurance Personnel Records--TVA.
Questionnaire--Farms in Vicinity of Proposed or Licensed Nuclear Power
Plant--TVA.
Radiation Dosimetry Personnel Monitoring Records--TVA.
Retirement System Records--TVA.
Test Demonstration Farm Records--TVA.
Woodland Resource Analysis Program Input Data--TVA.
Electricity Use, Rate, and Service Study Records--TVA.
LAND BETWEEN LAKES Mailing Lists--TVA.
OIG Investigative Records--TVA.
Call Detail Records--TVA.
Office of Nuclear Power Call Detail Records--TVA.
Project/Tract Files--TVA.
Building Access Security Records--TVA.
Section 26a Permit Applications--TVA.
(e) The term appellant means an individual who has filed an appeal
pursuant to Sec. 1301.19(a) from an initial determination refusing to
amend a record on request of the individual;
(f) The term reviewing official means TVA's Vice President, Human
Resources, or another TVA official designated by the Vice President in
writing to decide an appeal pursuant to Sec. 1301.19;
(g) The term day, when used in computing a time period, excludes
Saturdays, Sundays, and legal public holidays.
[40 FR 45313, Oct. 1, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and amended at 53 FR 30252, Aug. 11, 1988; 56 FR 9288, Mar. 6, 1991; 57
FR 59803, Dec. 16, 1992]
Sec. 1301.13 Procedures for requests pertaining to individual
records in a record system.
(a) An individual may, in accordance with this section (1) request a
TVA determination whether a record retrieved by the individual's name or
other personal identifier is maintained in a TVA system, and (2) request
access to such a record. A request for determination may be combined
with a request for access.
(b) Requests under this section shall:
(1) Be in writing and signed by the individual seeking the
determination or access;
(2) Include the individual's mailing address;
(3) Name the TVA system as listed in the TVA system notice;
(4) Include any additional identifying information specified in the
paragraph headed ``Notification procedure'' in the applicable TVA system
notice;
(5) Specify whether the request is for determination only or for both
determination and access; and
(6) Include such proof of identity as may be required by Sec. 1301.14
and the applicable system notice.
Requests may be presented in person or by mail. In-person requests shall
be presented during normal TVA business hours, as set out in
Sec. 1301.14(g).
(c) Requests for determination only shall be presented to the official
designated in the paragraph headed ``Notification procedure'' in the TVA
system notice for the TVA system concerned. Requests for both
determination and access shall be presented to the official designated
in the paragraph headed ``Access procedure'' in the TVA system notice
for the TVA system concerned. Certain TVA system notices designate
officials at field locations of TVA systems. With respect to such TVA
systems, an individual who believes his record is located at the field
location may present a request to the designated official at the field
location. If the record is not available at that field location, the
request will be forwarded to the appropriate TVA office.
(d) If a request is for determination only, the determination will
normally be made within 10 days after receipt of the request. If the
determination cannot be made within 10 days after receipt of a request,
the designated official will acknowledge the request in writing and
state when the determination will be made. Upon making a determination,
the designated official will notify the individual making the request
whether the record exists. The notice will include any additional
information necessary to enable the individual to request access to the
record.
(e) A request which includes a request for access will be acknowledged
within 10 days after receipt. If access can be granted as requested, the
acknowledgment will provide a time and place for disclosure of the
requested record. Disclosure will normally be made within 30 days of the
date of the acknowledgement, but the designated official may extend the
30-day period for reasons found by him to be good cause. In case of an
extension, TVA will notify the individual, in writing, that disclosure
will be delayed, the reasons for delay, and the anticipated date on
which the individual may expect the record to be disclosed. TVA will
attempt to accommodate reasonable requests for disclosure at specified
times and dates, as set forth in a request for access, so far as
compatible with the conduct of TVA business.
Sec. 1301.14 Times, places, and requirements for identification of
individuals making requests.
(a) TVA will require proof of identity, in accordance with this
section, before it will disclose a record under Sec. 1301.15 of this
part to an individual requesting access to the record, and before it
will disclose the existence of a record to a requester under
Sec. 1301.13 of this part, if TVA determines that disclosure of the
existence of such record would constitute an unwarranted invasion of
personal privacy.
(b) Identification normally required would be an identification card
such as a valid state driver's license or TVA or other employee
identification card. A comparison of the signature of the requester with
either the signature on the card or a signature in the record may be
used to confirm identity.
(c) Because of the sensitivity of the subject matter in a TVA system,
a TVA system notice may prescribe special identification requirements
for the disclosure of the existence of or access to records in that TVA
system. In such case, the special identification requirements prescribed
in the TVA system notice shall apply in lieu of those prescribed by
paragraph (b) of this section.
(d) If TVA deems it warranted by the nature of identification
presented, the subject matter of the material to be disclosed, or other
reasons found by TVA to be sufficient, TVA may require the individual
requesting access to sign a statement asserting identity and stating
that the individual understands that knowingly or willfully seeking or
obtaining access to records about another person under false pretenses
is punishable by a fine of up to $5,000.
(e) Where TVA is requested to provide access to records by mailing
copies of records to the requester, the request shall contain or be
accompanied by adequate identifying information to make it likely the
requester is the person he purports to be and a notarized statement
asserting identity and stating that the individual understands that
knowingly or willfully seeking or obtaining access to records about
another person under false pretenses is punishable by a fine of up to
$5,000.
(f) Where sensitivity of record information may warrant (i.e.,
unauthorized access could cause harm or embarrassment to the individual)
or disclosure by mail to third persons is requested, TVA may require in-
person confirmation of identity. If in-person confirmation of identity
is required, the individual may arrange with the designated TVA official
to provide such identification at any of these TVA locations convenient
to the individual: Knoxville, Nashville, and Chattanooga, Tennessee;
Muscle Shoals, Alabama; Washington, DC, or another location agreed upon
by the individual and the designated TVA official. Upon request the TVA
official will provide an address and an appropriate time for such
identification to be presented.
(g) In general, TVA offices located in the eastern time zone are open
8 a.m. to 4:45 p.m., and those in the central time zone 7:30 a.m. to
4:15 p.m. Construction project offices and Land Between The Lakes are
generally open 7 a.m. to 3:30 p.m. Offices are closed on Saturdays,
Sundays, and the following holidays: New Year's Day, Birthday of Martin
Luther King, Jr., Washington's Birthday, Memorial Day, Independence Day,
Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas
Day.
[40 FR 45313, Oct. 1, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and amended at 53 FR 30253, Aug. 11, 1988]
Sec. 1301.15 Disclosure of requested information to individuals.
(a) All disclosure and examination of records shall normally be made
in the presence of a TVA representative. If an individual wishes to be
accompanied by a third person of the individual's choosing when the
record is disclosed, TVA may require the individual to furnish TVA, in
advance of disclosure of the record, a statement signed by the
individual authorizing discussion and disclosure of the record in the
presence of the accompanying person. If desired by the individual, TVA
shall provide copies of any documents reviewed in the record which are
requested at the time of review. Fees shall be charged for such copies
in accordance with the fee schedule in Sec. 1301.21, and shall be
payable prior to delivery of the copies to the individual.
(b) Where permitted by Sec. 1301.14, copies of an individual's record
will be made available by mail. A charge for copies will be made in
accordance with Sec. 1301.21 of this part. All fees due shall be paid
prior to mailing of the materials. However, if TVA is unable to allow
in-person review of the record, the first copy will be made available
without charge.
Sec. 1301.16 Special procedures--Medical records.
If, in the judgment of TVA, the transmission of medical records,
including psychological records, directly to a requesting individual
could have an adverse effect upon such individual, TVA may refuse to
disclose such information directly to the individual. TVA will, however,
disclose this information to a licensed physician designated by the
individual in writing.
Sec. 1301.17 Requests for correction or amendment of record.
(a) An individual may request amendment of records pertaining to him
in a TVA system to the extent permitted by the Act in accordance with
this section. A request for amendment shall:
(1) Be in writing and signed by the individual seeking the amendment;
(2) Name the TVA system in which the record is maintained;
(3) Describe the item or items of information to be amended;
(4) Describe the nature of the amendment requested; and
(5) Give the reasons for the requested change.
(b) Requests shall be made to the official designated in the paragraph
headed ``Contesting record procedures'' in the TVA system notice for the
TVA system concerned. Before considering a request, TVA may require
proof of identity of the requester similar to that required under
Sec. 1301.14 to gain access to the record.
(c) The individual requesting amendment has the responsibility of
providing TVA with evidence of why his record should be amended, and
must provide adequate evidence to TVA to justify his request.
(d) The provisions of Sec. Sec. 1301.11 to 1301.24 of this part do not
permit the alteration of evidence presented or to be presented in the
course of judicial or administrative proceedings; neither do they permit
collateral attack on a prior judicial or administrative action, or
provide a collateral remedy for a matter otherwise judicially or
administratively cognizable.
[40 FR 45313, Oct. 1, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and amended at 53 FR 30253, Aug. 11, 1988]
Sec. 1301.18 TVA review of request for correction or amendment of
record.
(a) TVA will acknowledge a request for amendment within 10 days of
receipt. The acknowledgement will be in writing, will request any
additional information TVA requires to determine whether to make the
requested correction or amendment, and will indicate the date by which
TVA expects to make its initial determination.
(b) TVA will, except in unusual circumstances, complete its
consideration of requests to amend records within 30 days. If more time
is deemed necessary, TVA will notify the individual of the delay and of
the expected date of completion of the review.
(c) If TVA determines that a record should be corrected or amended, in
whole or in part, in accordance with a request, it will advise the
requesting individual in writing of its determination, and correct or
amend the record accordingly. If an accounting of disclosures has been
made, TVA will, to the extent of the accounting, inform prior recipients
of the record of the fact that the correction was made and the substance
of the correction.
(d) If TVA, after initial consideration of a request, determines that
a record should not be corrected or amended, in whole or in part, in
accordance with a request, it will notify the individual in writing of
its refusal to amend the record and the reasons therefor. The
notification will inform the individual that the refusal may be appealed
administratively and will advise the individual of the procedures for
such appeals.
Sec. 1301.19 Appeals on initial adverse agency determination on
correction or amendment.
(a) An individual may appeal an initial determination refusing to
amend that individual's record in accordance with this section. An
appeal must be taken within 20 days of receipt of notice of TVA's
initial refusal to amend the record and is taken by delivering a written
notice of appeal to the Vice President, Employee Worklife, Tennessee
Valley Authority, Knoxville, Tennessee 37902. Such notice shall be
signed by the appellant and shall state:
(1) That it is an appeal from a denial of a request to amend the
individual's records under these regulations and under the Privacy Act
of 1974;
(2) The reasons why the appellant believes the denial to have been
erroneous;
(3) The date on which the denial was issued; and
(4) The date on which the denial was received by the appellant.
(b) Appeals shall be determined by a reviewing official. Such
determination may be based on information provided for the initial
determination; any additional information which TVA or the appellant may
desire to provide; and any other material the reviewing official deems
relevant to the determination. The reviewing official, in his sole
discretion, may request TVA or the appellant to provide additional
information deemed relevant to the appeal. The appellant will be given
an opportunity to respond to any information provided by TVA or
independently procured by the reviewing official. If in the sole
discretion of the reviewing official a hearing is deemed necessary for
resolution of the appeal, the reviewing official may conduct a hearing
upon notice to TVA and the appellant, at which both TVA and the
appellant shall be afforded an opportunity to be heard on the appeal.
The rules governing any hearing will be set forth in the notice of
hearing.
(c) The reviewing official shall make final determination on the
appeal within 30 days after it is received unless such period is
extended for good cause. If the reviewing official finds good cause for
an extension, TVA will inform the appellant in writing of the reason for
the delay and of the approximate date on which the reviewing official
expects to complete his determination of the appeal.
(d) If the reviewing official determines that a record should be
amended in whole or in part in accordance with an appellant's request,
TVA will inform the appellant in writing of its determination and
correct or amend the record. If an accounting of disclosures has been
made, TVA will, to the extent of the accounting, inform prior recipients
of the record of the fact that the correction was made and of the
substance of the correction.
(e) If the reviewing official determines not to amend a record, in
whole or in part, in accordance with a request, TVA will advise the
individual:
(1) Of its refusal to amend and the reasons therefor;
(2) Of the appellant's right to file a concise statement of reasons
for disagreement with the refusal as set out in paragraph (f) of this
section;
(3) Of the procedures for filing a statement of disagreement;
(4) That any statement of disagreement will be made available to
anyone to whom the record is subsequently disclosed together with any
statement by TVA summarizing its reasons for refusing to amend the
record;
(5) That prior recipients of the disputed record will be provided a
copy of any statement of dispute to the extent that an accounting of
disclosures was maintained; and
(6) Of his or her right to seek judicial review of the agency's
refusal to amend a record.
(f) If the reviewing official's final determination of an appeal is a
refusal to correct or amend a record, in whole or in part, in accordance
with the request, the appellant may file with TVA a concise statement
setting forth the reasons for his or her disagreement with the refusal
of TVA to amend the records. Such statements normally should not exceed
100 words. A statement of disagreement should be submitted within 30
days of receipt of notice of the reviewing official's decision on the
appeal, and should be sent to system manager. In any disclosure
containing information about which the individual has filed a statement
of disagreement which occurs after the filing of the statement, TVA will
clearly note any portion of the record which is disputed and provide
copies of the statement with the disclosure. Copies of the statement
will also be furnished to persons or other agencies to whom the record
has been disclosed to the extent that an accounting of disclosures was
made. TVA may attach to the statement of disagreement a brief summary of
TVA's reasons for refusing to amend the record. Such summaries will be
disclosed to the individual, but are not subject to amendment.
[40 FR 45313, Oct. 1, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and amended at 53 FR 30253, Aug. 11, 1988; 57 FR 33634, July 30, 1992]
Sec. 1301.20 Disclosure of record to persons other than individual
to whom it pertains.
For purposes of Sec. 1301.11 to Sec. 1301.24, the parent of any minor
or the legal guardian of any individual who has been declared
incompetent due to physical or mental incapacity or age by a court of
competent jurisdiction may act on behalf of the individual. TVA may
require proof of the relationship prior to allowing such action. The
parent or legal guardian may not act where the individual concerned
objects to the action of the parent or legal guardian, unless a court
otherwise orders.
Sec. 1301.21 Fees.
(a) Fees to be charged, if any, to any individual for making copies of
his or her record exclude the cost of any search and review of the
record. The following fees are applicable:
(1) For reproduction of material consisting of sheets no larger than
8\1/2\ by 14 inches, ten cents per page; and
(2) For reproduction of other materials, the direct cost of photostats
or other means necessarily used for duplication.
Sec. 1301.22 Penalties.
Section 552a(i), title 5, United States Code provides that:
(1) Criminal Penalties.--Any officer or employee of an agency, who by
virtue of his employment or official position, has possession of, or
access to, agency records which contain individually identifiable
information the disclosure of which is prohibited by this section or by
rules or regulations established thereunder, and who knowing that
disclosure of the specific material is so prohibited, willfully
discloses the material in any manner to any person or agency not
entitled to receive it, shall be guilty of a misdemeanor and fined not
more than $5,000.
(2) Any officer or employee of any agency who willfully maintains a
system of records without meeting the notice requirements of paragraph
(e)(4) of this section shall be guilty of a misdemeanor and fined not
more than $5,000.
(3) Any person who knowingly and willfully requests or obtains any
record concerning an individual from an agency under false pretenses
shall be guilty of a misdemeanor and fined not more than $5,000.
Sec. 1301.23 General exemptions.
(a) Individuals may not have access to records maintained by TVA but
which were provided by another agency which has determined by regulation
that such information is subject to general exemption under 5 U.S.C.
552a(j). If such exempt records are within a request for access, TVA
will advise the individual of their existence and of the name and
address of the source agency. For any further information concerning the
record and the exemption, the individual must contact that source
agency.
(b) The TVA system ``Land Between The Lakes Register of Law
Violations--TVA'' is exempted from subsections (c) (3), (4); (d);
(e)(1), (2), (3), (4)(G), (4)(H), (4) (I), (5); (f); (g); and (h) of 5
U.S.C. 552a and corresponding sections of these rules pursuant to
section (j)(2) of 5 U.S.C. 552a (section 3 of the Privacy Act).
Application of these provisions of the Privacy Act to the criminal law
enforcement records in this system might interfere with effective law
enforcement at the Land Between The Lakes.
[40 FR 45313, Oct. 1, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and amended at 53 FR 30253, Aug. 11, 1988]
Sec. 1301.24 Specific exemptions.
(a) The TVA system ``Employee Alleged Misconduct Investigatory Files--
TVA'' is exempted from subsections (c)(3); (d); (e)(1), (4)(G), (4)(H),
(4)(I); and (f) of 5 U.S.C. 552a and corresponding sections of these
rules pursuant to section (k)(2) of 5 U.S.C. 552a (section 3 of the
Privacy Act). This TVA system is exempted because applications of these
provisions to this system might impair investigations of employee
misconduct.
(b)(1) The TVA systems ``Apprentice Training Record System-TVA,''
``Consultant and Personal Service Contractor Records-TVA,'' ``Upgrade
Craft Training Program-TVA,'' ``Employment Applicant Files-TVA,''
``Personnel Files-TVA,'' and ``Nuclear Quality Assurance Personnel
Records-TVA'' are exempted from subsections (d); (e)(4)(H); (f)(2), (3),
and (4) of 5 U.S.C. 552a and corresponding sections of these rules to
the extent that disclosure of material would reveal the identity of a
source who furnished information to the Government under an express
promise that the identity of the source would be held in confidence, or
prior to September 27, 1975, under an implied promise that the identity
of the source would be held in confidence. These TVA systems are
exempted pursuant to section (k)(5) of 5 U.S.C. 552a (section 3 of the
Privacy Act).
(2) Each of these TVA systems contain reference letters and
information concerning employees and other individuals who perform
services for TVA. TVA has received this information in the past under
both express and implied promises of confidentiality and consistent with
the Privacy Act these promises will be honored. Pledges of
confidentiality will be necessary in the future to ensure that
unqualified or unsuitable individuals are not selected for TVA
positions. Without the ability to make these promises, a potential
source of information may be unwilling to provide needed information, or
may not be sufficiently frank to be of value in personnel screening.
(c)(1) The TVA systems ``Apprentice Training Record System-TVA,''
``Consultant and Personal Service Contractor Records-TVA,'' ``Upgrade
Craft Training Program-TVA,'' ``Employment Applicant Files-TVA,'' and
``Personnel Files-TVA,'' are exempted from subsections (d); (e)(4)(H);
(f)(2), (3), and (4) of 5 U.S.C. 552a and corresponding sections of
these rules to the extent that disclosure of testing or examination
material used solely to determine individual qualifications for
appointment or promotion in the Federal service would compromise the
objectivity or fairness of the testing or examination process. These
systems are exempted pursuant to section (k)(6) of 5 U.S.C. 552a
(section 3 of the Privacy Act).
(2) This material is exempted because its disclosure would reveal
information about the testing process which would potentially give an
individual an unfair competitive advantage in selection based on test
performance.
(d) The TVA system OIG Investigative Records is exempt from
subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of 5
U.S.C. 552a (sections 3 of the Privacy Act) and corresponding sections
of these rules pursuant to 5 U.S.C. 552a(k)(2). This system is exempted
because application of these provisions might alert investigation
subjects to the existence or scope of investigations, disclose
investigative techniques or procedures, reduce the cooperativeness of
witnesses, or otherwise impair investigations.
[40 FR 45313, Oct. 3, 1975. Redesignated at 44 FR 30682, May 29, 1979,
and as amended at 52 FR 7405, Mar. 11, 1987; 53 FR 30253, Aug. 11, 1988
; 56 FR 9288, Mar. 6, 1991]