[Privacy Act Issuances (1995)]
[From the U.S. Government Publishing Office, www.gpo.gov]

NAVAJO AND HOPI INDIAN RELOCATION COMMISSION

   System name: Navajo and Hopi Relocation Commission Records 
      System.

System location: Navajo and Hopi Indian Relocation Commission, 2717 N. 
    Steves Boulevard, Building A, Flagstaff, Arizona 86001.
Categories of individuals covered by the system: (1) Those members of 
    the Navajo Tribe residing in that portion of the Joint Use Area of 
    Arizona which has been partitioned to the Hopi Tribe.
  (2) Those members of the Hopi Tribe residing in that portion of the 
  Joint Use Area of Arizona which has been partitioned to the Navajo 
  Tribe.
  (3) Persons who apply to the Commission for relocation benefits.
  (4) Persons who apply to the Commission for Life Estate Leases.
Categories of records in the system: (1) Relocation applications
  (2) Census information
  (3) Inventories of livestock and property improvements,
  (4) Appraisal of improvements, and
  (5) Life estate applications.
Authority for maintenance of the system: 25 U.S.C. 640(d), 25 U.S.C. 
    361, et seq.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: The primary uses of the 
    records are to determine: (a) Those individuals who are entitled to 
    relocation benefits, (b) the amount of benefits to which individuals 
    are entitled, (c) where relocations may occur, and (d) those 
    individuals who are eligible for Life Estate Leases and the location 
    of such Life Estate Lease parcels. Disclosures outside the Navajo 
    and Hopi Indian Relocation Commission may be made to: (a) Tribal 
    Governments for use in adjudicating disputes and in determining the 
    configuration of Life Estate Lease parcels, (b) to United States 
    Courts concerned with the partition of the Joint Use Area, (c) to 
    the Department of Justice when related to litigation or contemplated 
    litigation, (d) to appropriate Federal, State, Local, or Foreign 
    Agency responsible for investigating or prosecuting violations or 
    for enforcing or implementing a statute, rule, regulation, order, or 
    license of information indicating a violation or potential violation 
    of a statute, regulation, rule, order, or license, (e) reports to 
    the United States Congress, and (f) publication of rosters to assist 
    potential relocatees in determining their application and 
    eligibility status.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Manual: Letter files.
Retrievability: Indexed by name of individual, retrieved by manual 
    search.
Safeguards: In accordance with 43 CFR 2.51.
Retention and disposal: Records will be disposed of when the Commission 
    is discharged pursuant to 25 U.S.C. 640d-11(i).
System manager(s) and address: Executive Director, Navajo and Hopi 
    Indian Relocation Commission, 2717 North Steves Boulevard, Building 
    A, Flagstaff, Arizona 86001.
Notification procedure: To determine whether records in this system are 
    maintained on an individual, the individual must contact the System 
    Manager.
Record access procedures: For access to an individual's records, the 
    individual must contact the System Manager and describe as 
    specifically as possible the records sought and, if copies are 
    desired, indicate the maximum copy fee the individual is willing to 
    pay.
Contesting record procedures: A petition for amendment shall be 
    addressed to the System Manager and must meet the requirements of 43 
    CFR 2.71.
Record source categories:
  (1) Information obtained from individuals who apply for relocation 
  benefits.
  (2) Information obtained from other United States governmental 
  agencies concerning individuals who may or may not be entitled to 
  relocation benefits.
  (3) Information obtained from surveys taken on the Joint Use Area.
  (4) Information obtained from the Navajo Tribe or the Hopi Tribe 
  concerning its members entitled to relocation benefits.
  (5) Information obtained from Chapter Officials of the Navajo Tribe 
  concerning members of their chapter who may be entitled to relocation 
  benefits.