[Privacy Act Issuances (1995)]
[From the U.S. Government Publishing Office, www.gpo.gov]
FEDERAL LABOR RELATIONS AUTHORITY AND FEDERAL SERVICE IMPASSES
PANEL
TABLE OF CONTENTS
FLRA/Internal-1 Employee Occupational Health Program Records.
FLRA/Internal-2 Appeal and Administrative Review Records.
FLRA/Internal-3 Complaints and Inquiries Records.
FLRA/Internal-4 Applicants for Employment Records.
FLRA/Internal-5 Preemployment Inquiry Records.
FLRA/Internal-6 Grievance Records
FLRA/Internal-7 Employee Incentive Award and Recognition Files.
FLRA/Internal-8 Employee Assistance Program Records
FLRA/Internal-9 Federal Executive Development Program Records.
FLRA/Internal-10 Employee Locator Card Files.
FLRA/Internal-11 Training Records.
FLRA/Internal-12 Performance Evaluation/Rating Records.
FLRA/Internal-13 Intern Program and Upward Mobility Program Records.
FLRA/Internal-14 Motor Vehicle Accident Reports.
FLRA/Internal-15 Pay, Leave and Travel Records.
FLRA/Internal-16 Occupational Injury and Illness Records.
FLRA/OIG-1 Office of the Inspector General Investigative Files.
Appendix
FLRA/INTERNAL-1
System name: Employee Occupational Health Program Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: This system of records
contains information relating to the Federal Labor Relations
Authority's employees who have received health services under the
Federal Employees Group Health Program.
Categories of records in the system: This system is comprised of records
developed as a result of employee utilization of services provided
under the Federal Labor Relations Authority's Occupational Health
Program. These records contain the following information:
a. Medical history and other biographical data on those individuals
requesting employee health maintenance physical examinations.
b. Test reports and medical diagnosis based on employee health
maintenance physical examinations or health screening program tests
(tests for single medical conditions or diseases).
c. History of complaint, diagnosis, and treatment of injuries and
illnesses cared for at the Health Unit.
d. Vaccination Records.
Authority for maintenance of the system: 5 U.S.C. 7901, as further
defined in OMB Circular No. A-72.
Purpose(s):
These records document employee utilization of health services
provided under the Federal Labor Relations Authority's Occupational
Health Program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To refer information required by applicable law to a Federal,
State, or local public health service agency concerning individuals
who have contracted certain communicable diseases or conditions. Such
information is used to prevent further outbreak of the disease or
condition.
b. To disclose information to the appropriate Federal, State, or local
agency responsible for investigation of an accident, disease, medical
condition, or injury as required by pertinent legal authority.
c. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
d. To disclose information to the Office of Workers Compensation
Programs in connection with a claim for benefits filed by an employee.
e. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
f. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained on cards and in folders.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are maintained in a secured room, with access
limited to personnel whose duties require access.
Retention and disposal: Records are maintained up to six years from the
date of the last entry. Employees are given records at request upon
separation; otherwise records are burned approximately three months
after separation.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system of records contains information about them should contact the
System Manager indicated above. Individuals must furnish the
following information for their records to be located and
identified:
a. Full name.
b. Any former name.
c. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to their
records should contact the System Manager indicated above.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Any former name.
c. Date of birth.
Individuals requesting access must follow the Federal Labor Relations
Authority's Privacy Act regulations regarding access to records (5 CFR
2412.5).
Contesting record procedures: Individuals wishing to request amendment
of their records should contact the appropriate System Manager
indicated above. Individuals must furnish the following information
for their records to be located and identified:
a. Full name.
b. Any former name.
c. Date of birth.
An individual requesting amendment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the information pertains.
b. Laboratory reports and tests results.
c. The individual's co-workers or supervisors.
d. The individual's personal physician.
e. Other Federal employee health units.
FLRA/INTERNAL-2
System name: Appeal and Administrative Review Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current and former
Federal Labor Relations Authority employees.
Categories of records in the system: This system contains records
relating to various appeal or administrative review procedures
available to Federal Labor Relations authority employees. The system
also contains records and documentation of the action upon which the
appeal or review procedure was based (e.g., 90-day notices of
warning of unsatisfactory performance rating).
Note.--This system does not include:
Appeal or complaint records covered by the Merit Systems Protection
Board's system of Appeals Records.
Authority for maintenance of the system: 5 U.S.C. 1302, 3301, 3302,
4305, 5115, 5335, 7501, 7512, and Executive Order 10577.
Purpose(s):
These records are used to process the various appeals or
administrative reviews available to Federal Labor Relations Authority
employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
b. To disclose information to any source from which additional
information is requested in the course of processing an appeal or
administrative review procedure, to the extent necessary to identify
the individual, inform the source of the purpose(s) of the request,
and identify the type of information requested.
c. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
d. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
e. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
f. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
g. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work-force studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
h. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
i. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the names of the
individuals on whom they are maintained.
Safeguards: These records are maintained in lockable metal filing
cabinets to which only authorized personnel have access.
Retention and disposal: Adverse action appeals processed under the
Federal Labor Relations Authority's internal appeals systems are
retained for seven years after the closing of the case. Other
records in the system are maintained for a maximum of four years
after the closing of the case. Disposal is by shredding or burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals involved in appeals and
administrative review procedures are aware of that fact and have
been provided access to the record. They may, however, contact the
System Manager indicated above. They must furnish the following
information for their records to be located and identified:
a. Name.
b. Date of birth.
c. Approximate date of closing of the case and kind of action taken.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals involved in appeals and
administrative review procedures are aware of that fact and have
been provided access to the record. However, after the action has
been closed, an individual may request access to the official copy
of an appeal or administrative review procedure record by contacting
the System Manager. Individuals must provide the following
information for their records to be located and identified:
a. Name.
b. Date of birth.
c. Approximate date of closing of case and kind of action taken.
Individuals requesting access must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Review of requests from individuals
seeking amendment of their records which have previously been or
could have been the subject of a judicial or quasi-judicial action
will be limited in scope. Review of amendment requests of these
cases will be restricted to determining if the record accurately
documents the action of the agency or administrative body ruling on
the case and will not include a review of the merits of the action,
determination, or finding.
Individuals wishing to request amendment of their records to correct
factual errors should contact the System Manager. Individuals must
furnish the following information for their records to be located and
identified;
a. Name.
b. Date of birth.
c. Approximate date of closing of the case and kind of action taken.
Individuals requesting amendment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the records pertain.
b. Federal Labor Relations Authority officials involved in the appeal
or administrative procedure.
c. Other official personnel records of the Federal Labor Relations
Authority.
FLRA/INTERNAL-3
System name: Complaints and Inquiries Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current Federal Labor
Relations Authority employees about whom complaints or inquiries
have been received.
Categories of records in the system: This system contains information or
correspondence concerning an individual's employment status or
conduct while employed by the Federal Labor Relations Authority.
Examples of these records include: Correspondence from Federal
employees, Members of Congress, or members of the public alleging
misconduct of a Federal Labor Relations Authority employee;
miscellaneous debt correspondence received from creditors; and
miscellaneous complaints not covered by the Federal Labor Relations
Authority's formal or informal grievance procedures.
Authority for maintenance of the system: Executive Order 11222.
Purpose(s):
These records are used to take an action on or respond to a complaint
or inquiry concerning an FLRA employee or to counsel the employee.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
b. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to a Federal Labor Relations Authority decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, conduct of a security or suitability investigation
of an individual or classification of jobs.
c. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
d. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
e. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
f. To disclose in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
2. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), the
Equal Employment Opportunity Commission when requested in performances
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders which are separate
from the employee's Official Personnel Folder.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are located in lockable metal filing cabinets
with access limited to personnel whose official duties require
access.
Retention and disposal: These records are disposed of upon the transfer
or separation of the employee or after 1 year, whichever is earlier.
Disposal is by shredding or burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Federal Labor Relations Authority's employees
wishing to inquire whether this system contains information about
them should contact the System Manager. Individuals must furnish the
following information for their records to be located and
identified:
a. Name.
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Federal Labor Relations Authority's employees
wishing to request access to their records should contact the System
Manager. Individuals must furnish the following information for
their records to be located and identified:
a. Name.
b. Date of birth.
Individuals requesting access must also comply with Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Federal Labor Relations Authority's
employees wishing to request amendment of their records should
contact the System Manager. Individuals must furnish the following
information for their records to be located and identified:
a. Name.
b. Date of birth.
Individuals must also comply with the Federal Labor Relations
Authority's Privacy Act regulations regarding amendment of records (5
CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the information pertains.
b. Federal employees, Members of Congress, creditors, or members of
the public who submitted the complaint or inquiry.
c. Federal Labor Relations Authority's officials.
d. Other sources from whom information was requested regarding the
complaint or inquiry.
FLRA/INTERNAL-4
System name: Applicants for Employment Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424 and
Federal Labor Relations Authority's regional offices (see list of
regional offices in the Appendix).
Categories of individuals covered by the system: Current and former
applicants for employment with the Federal Labor Relations
Authority.
Categories of records in the system: This system contains records
relating to applicants to the Federal Labor Relations Authority. The
records include information such as: The individual's education and
training; employment history and earnings; Social Security Number;
home address; legal residence; birth date; birthplace, honors,
awards or fellowships; military service; veterans preference;
convictions of offenses against the law; names of relatives employed
in the Federal service; test records; date of application;
qualification determinations; employment consideration; priority
grouping; and other information or correspondence relating to the
consideration of the individual for employment. This system includes
any Federal Labor Relations Authority applicant supply files
established for making appointments outside a register; appointments
to the excepted service; or reassignments, promotions,
reinstatements, or transfers of Federal employees into positions at
the Federal Labor Relations Authority.
Note.--This system does not include recruiting and examining records
on applicants for general Federal employment. Such records are covered
by the OPM/GOVT-5 system.
Authority for maintenance of the system: 5 U.S.C. 1302, 3301, and 3302;
and Executive Order 10577.
Purpose(s):
These records are used to consider applicants for employment with the
Federal Labor Relations Authority. These records may also be used to
locate individuals for personnel research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
b. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to an Federal Labor Relations Authority decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting
of a contract, or the issuance of a license, grant or other benefit.
c. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
d. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
e. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
f. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
g. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained or for
related workforce studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
h. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
i. In contacting persons named as references, and present or former
supervisors, for purposes of commenting upon, rating or verifying
information about past performance submitted as part of job
application.
j. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the names of the
individuals on whom they are maintained.
Safeguards: These records are located in lockable metal filing cabinets
or in secured rooms with access limited to those personnel whose
official duties require access.
Retention and disposal: Applications from individuals who are selected
for positions with the Federal Labor Relations Authority are placed
on the permanent side of the employee's Official Personnel Folder.
Applicant supply records maintained in accordance with Federal
Personnel Manual Chapter 833 are disposed of after two years or
after inspection of the Federal Labor Relations Authority's
personnel program, whichever is earlier.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system contains information about them should contact the System
Manager. Individuals must furnish the following information for
their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Specific materials in this system have been
exempted from Privacy Act provisions at 5 U.S.C. 552a(d), regarding
access to records. The section of the notice titled ``Systems
Exempted From Certain Provisions of the Act,'' which appears below,
indicates the kinds of materials exempted and the reasons for
exempting them from access. Individuals wishing to request access to
their nonexempt records should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting access must also comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Specific materials in this system have
been exempted from Privacy Act provisions at 5 U.S.C. 552a(d),
regarding amendment of records. The section of the notice titled
``Systems Exempted from Certain Provisions of the Act,'' which
appears below, indicates the kinds of materials exempted and the
reasons for exempting them from amendment. An individual may contact
an FLRA office where his or her application or other record in this
system is filed at any time to update qualifications, experience, or
education. Such regular administrative updating of records should
not be requested under the provisions of the Privacy Act. However,
individuals wishing to request amendment of their nonexempt records
under provisions of the Privacy Act should contact the System
Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
Individuals must also comply with the Federal Labor Relations
Authority's Privacy Act regulations regarding amendment of records (5
CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
(a) The individual to whom the information pertains;
(b) Federal Labor Relations Authority officials;
(c) Other sources contacted to provide additional information about
the individual under appropriate routine uses listed above in the
notice.
Systems exempted from certain provisions of the act: This system
contains testing and examination materials that are used solely to
determine individual qualifications for appointment or promotion in
the Federal service. The Privacy Act, at 5 U.S.C. 552a(k)(6),
permits an agency to exempt all such testing or examination material
and information from certain provisions of the Act, when disclosure
of the material would compromise the objectivity or fairness of the
testing or examination process.
FLRA/INTERNAL-5
System name: Preemployment Inquiry Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424 and
Federal Labor Relations Authority regional offices (see list of
regional offices in Appendix).
Categories of individuals covered by the system: Current and former
applicants for employment with the Federal Labor Relations
Authority.
Categories of records in the system: This system contains a variety of
records relating to an applicant's qualifications for employment in
terms of character, reputation, and fitness; including letters of
reference, responses to preemployment inquiries, qualifications and
character information, and other information which may relate to the
specific selection factors associated with the position sought.
Authority for maintenance of the system: 5 U.S.C. 3301, 3302, and 7301;
and Executive Orders 10577, 11222, and 9397.
Purpose(s):
These records are used by Federal Labor Relations Authority appointing
and selecting officials to examine individuals seeking employment by
consideration of factors present in such records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
b. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to a Federal Labor Relations Authority decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the classifying of jobs, or the letting of a
contract.
c. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
d. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request if that individual.
e. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
f. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
g. By the Office of Personnel Management in the production of summary
analytical studies in support of the function for which the records
are collected and maintained or for related workforce studies. While
published statistics and studies do not contain individual
identifiers, in some instances the selection of elements of data
included in the study may be structured in such a way to make the data
individually identifiable by inference.
h. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
i. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained on cards or in file folders.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are located in locked metal file cabinets or
in a secured room with access limited to personnel whose official
duties require access.
Retention and disposal: Records for individuals who are selected for
position at the Federal Labor Relations Authority may be disposed of
after the individual is appointed, or they may be retained for one
year or until the employee separates, whichever is earlier. Records
for other applicants are retained while the individual is under
consideration for employment and are disposed of when the
individual's application is disposed of. Disposal is by shredding or
burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system of records contains information about them should contact the
System Manager. Individuals must furnish the following information
for their records to be located and identified:
a. Name.
b. Date of birth.
c. Social Security Number.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to gain access to
information in the system should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Name.
b. Date of birth.
c. Social Security Number.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Certain materials in this system have been
exempted from Privacy Act provisions at 5 U.S.C. 552a(d), regarding
amendment of records. The section of this notice titled ``Systems
Exempted From Certain Provisions of the Act,'' which appears below,
indicates the kinds of material exempted and the reasons for
exempting them from amendment. Individuals wishing to request
amendment of other, nonexempt information in the system, should
contact the System Manager, furnishing the following information:
a. Name.
b. Date of birth.
c. Social Security Number.
Individuals requesting amemdment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the information pertains.
b. Federal Labor Relations Authority officials.
c. Sources from whom information was requested, such as former
employers, references, or schools.
Systems exempted from certain provisions of the act: This system
contains investigatory material compiled during the preemployment
inquiry stage of the selection process and designed solely for the
purpose of determining eligibility or qualifications for Federal
civilian employment. The Privacy Act, at 5 U.S.C. 552a(k)(5),
permits an agency to exempt such material from certain provisions of
the Act. Materials may be exempted to the extent that release of the
material to the individual whom the information is about would:
a. Reveal the identity of a source who furnished information to the
Government under an express promise (granted on or after September 27,
1975) that the identity of the source would be held in confidence; or
b. Reveal the identity of the source who, prior to September 27, 1975,
furnished information to the Government under an implied promise that
the identity of the source would be held in confidence.
For material in this system meeting these criteria, Federal Labor
Relations Authority has claimed the (k)(5) exemption from the
following provisions of the Act:
a. 5 U.S.C. 552a(c)(3)--This provision concerns providing an
accounting of disclosure to the individual whom the records are about;
and
b. 5 U.S.C. 552a(d)--This provision regards access to and amendment of
records.
FLRA/INTERNAL-6
System name: Grievance Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current or former
Federal employees who have submitted grievances with the Federal
Labor Relations Authority pursuant to Office of Personnel Management
regulations regarding Agency Administrative Grievance Systems (5 CFR
part 771).
Categories of records in the system: The system contains records
relating to grievances filed by agency employees under 5 CFR part
771 of the Authority's regulations. These case files contain all
documents related to the grievance, including statements of
witnesses, reports of interviews and hearings, examiner's findings
and recommendations, a copy of the original decision, and related
correspondence and exhibits. This system includes files and records
of internal grievances, and of arbitration systems that may be
established through negotiations with the union representing agency
employees.
Authority for maintenance of the system: 5 U.S.C. 1302, 3301, 3302, E.O.
10577, 3 CFR 1954-1958 Comp., p218, E.O. 10987, 3 CFR 1959-1963
Comp., p519, agency employees, for personal relief in a matter of
concern or dissatisfaction which is subject to the control of agency
management.
Purpose(s):
These records are used to store and document grievances based on
employee dissatisfaction relative to actions taken within the
discretion of the Federal Labor Relations Authority.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the disclosing agency becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation.
b. To disclose information to any source from which additional
information is requested in the course of processing a grievance, to
the extent necessary to identify the individual, inform the source of
the purpose(s) of the request, and identify the type of information
requested.
c. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to requesting the agency's
decision on the matter.
d. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
e. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
f. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
g. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
h. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
i. To provide information to officials of labor organizations
recognized under the Civil Service Reform Act when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting work conditions.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the names of the
individuals on whom they are maintained.
Safeguards: These records are maintained in lockable metal filing
cabinets to which only authorized personnel have access.
Retention and disposal: These records are disposed of 3 years after
closing of the case. Disposal is by shredding or burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: It is required that individuals submitting
grievances be provided a copy of the record under the grievance
process. They may, however, contact the System Manager. They must
furnish the following information for their records to be located
and identified:
a. Name.
b. Date of birth.
c. Approximate date of closing of the case and kind of action taken.
d. Organizational component involved.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: It is required that individuals submitting
grievances be provided a copy of the record under the grievance
process. However, after the action has been closed, an individual
may request access to the official copy of the grievance file by
contacting the System Manager.
Individuals must provide the following information for their records
to be located and identified:
a. Name.
b. Date of birth.
c. Approximate date of closing of the case and kind of action taken.
d. Organizational component involved.
Individuals requesting access must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Review of requests from individuals
seeking amendment of their records which have been the subject of a
judicial or quasi-judicial action will be limited to scope. Review
of amendment requests of these records will be restricted to
determining if the record accurately documents the action of the
agency ruling on the case, and will not include a review of the
merits of the action, determination, or finding.
Individuals wishing to request amendment to their records of correct
factual errors should contact the System Manager.
a. Name.
b. Date of birth.
c. Approximate date of closing of the case and kind of action taken.
d. Organizational component involved.
Individuals requesting amendment must follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment to
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual on whom the record is maintained.
b. Testimony of witnesses.
c. Agency officials.
d. Organizations or persons providing related correspondence.
FLRA/INTERNAL-7
System name: Employee Incentive Award and Recognition Files.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current and former
Federal Labor Relations Authority employees who have filed
suggestions or who were nominated for cash awards for performance,
honorary awards under the Incentive Awards Program, and quality step
increases.
Categories of records in the system: This system includes copies of
employees suggestions, and information relating to the Federal Labor
Relations Authority's disposition of the suggestions, including
amounts of awards for adopted suggestions, evaluations, and amounts
of benefits to the Government.
The system also contains information related to the nomination of an
employee for a cash award for performance, an award under the
Incentive Awards Program, or for a quality step increase, including
justifications submitted with the nominations and the Federal Labor
Relations Authority's disposition of the nominations and identifying
information regarding the employee, including name, grade, occupation,
and employing unit.
Authority for maintenance of the system: 5 U.S.C. 4501 et seq. 5 U.S.C.
5336.
Purpose(s):
These records are collected and maintained to provide a basis for
granting recognition to Federal Labor Relations Authority's employees
in accordance with the provisions of the Federal Labor Relations
Authority's Incentive Awards plan or for quality step increases; to
document employees' contributions to the Suggestion Program; and to
determine and verify employees' eligibility for subsequent awards.
These records may also be used to locate individuals for personnel
research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To consider and select employees for Incentive awards and other
honors and to publicize those granted. This may include disclosure to
other public (Federal, State, or local) or private organizations,
including news media, which grant or publicize employee awards or
honors.
b. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
c. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the sources of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to a Federal Labor Relations Authority decision
concerning the adoption of a suggestion or the approval of the
employee's nomination for an incentive award or quality step increase.
d. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
e. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
f. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
g. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
h. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained or for
related workforce studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
i. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
j. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are stored in file folders.
Retrievability: These records are retrieved by the names of the
individuals on whom they are maintained.
Safeguards: These records are maintained in a secured area with access
limited to those whose duties require access.
Retention and disposal: These records are maintained for 4 fiscal years.
Expired records are shredded or burned.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system contains information about them should contact the System
Manager indicated above. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to
records about them should contact the System Manager indicated
above. Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
record (5 CFR 2412.5).
Contesting record procedures: Individuals wishing to request amendment
to records about them should contact the System Manager indicated
above. Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting amendment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The employee who filed the suggestion.
b. Individuals who nominated the employee for an incentive award, or
quality step increase.
c. Personnel documents of the Federal Labor Relations Authority.
FLRA/INTERNAL-8
System name: Employee Assistance Program Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current Federal Labor
Relations Authority employees who have been counselled for abuse of
alcohol or drugs, or personal or emotional health problems.
Categories of records in the system: This system contains records
relating to employees' visits to the Personnel Office for the
purpose of receiving counselling for drug abuse, alcoholism, or
behavioral or emotional problems. Such records would include data
such as: Employee name; nature of problem; summation of counselling
given; date of session; and information relating to referral of
employee to a professional person (professional counselor,
physician, etc.).
Authority for maintenance of the system: 5 U.S.C. 3301 and 7901, 21
U.S.C. 1108, 42 U.S.C. 4561, 44 U.S.C. 3101, and Pub. L. 91-616 and
92-255.
Purpose(s):
These records are used to document the nature of the individual's
problem and progress and, when necessary, to refer individuals to
appropriate community or private resources for treatment or
rehabilitation.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
To disclose information to the Department of Justice or other
appropriate Federal agencies in defending claims against the United
States, when the claim is based upon an individual's mental or
physical condition and is alleged to have arisen because of activities
of the Federal Labor Relations Authority in connection with such an
individual.
Such disclosures will be restrictively made; in particular,
disclosures of information pertaining to an individual with a history
of alcohol or drug abuse will be limited in compliance with the
restrictions of the confidentiality of Alcohol and Drug Abuse Patient
Records regulations, 45 CFR part 2.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are maintained in locked file cabinets with
access limited to those persons whose duties require access.
Retention and disposal: Records are maintained for 1 year after the
employee's last contact with the counsellor, or until the employee's
separation or transfer, whichever comes first. Records are destroyed
by shredding or burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Federal Labor Relations Authority employees
wishing to inquire whether this system of records contains
information about them should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Name.
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Federal Labor Relations Authority employees
wishing to request access to records about them should contact the
System Manager. Individuals must furnish the following information
for their records to be located and identified:
a. Name.
b. Date of birth.
Individuals requesting amendment must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.5).
Contesting record procedures: Federal Labor Relations Authority
employees wishing to request amendment to records about them should
contact the System Manager. Individuals must furnish the following
information for their records to be located and identified:
a. Name.
b. Date of birth.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom it applies.
b. The Employee Assistance Counsellor who records the counselling
session.
FLRA/INTERNAL-9
System name: Federal Executive Development Program Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current Federal Labor
Relations Authority employees at the GS-15 or equivalent level who
applied for the Federal Executive Development Program.
Categories of records in the system: These records contain demographic
information and background data on the experience, education, awards
and career interests of applicants, their agency recommendations for
the program, and supervisory evaluations.
Note--this system does not include records of the evaluation process
used by the selection panel in choosing the finalists, and data on
assignments and progress under the program.
Authority for maintenance of the system: Executive Orders 11815, 12027,
and 9397.
Purpose(s):
These records are maintained and used by the Federal Labor Relations
Authority to nominate employees for the Federal Executive Development
Program. When an employees is accepted for the Program, the records
may be used to arrange work assignments and to monitor progress on
assignments under the program. The Federal Labor Relations Authority
may use these records to locate individuals for personnel research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
b. To disclose information to agencies in which the selected employee
is or will be performing work assignments under the Federal Executive
Development Program.
c. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained or for
related work force studies. While published studies do not contain
individual identifiers, in some instances the selection of elements of
data included in the study may be structured in such a way as to make
the data individually indentifiable by inference.
d. To disclose information to the appropriate Federal, State, or local
agency responsible for investigating, prosecuting, enforcing or
implementing a statute, rule, regulation, or order, where the Federal
Labor Relations Authority becomes aware of an indication of a
violation or potential violation of civil or criminal law or
regulation.
e. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
f. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
g. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
h. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are kept in locked cabinets and are available
only to authorized personnel whose duties require access.
Retention and disposal: These records are filed alphabetically by year.
They are retained for five years, and are disposed of by burning or
shredding.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system contains information about them should address their
inquiries to the System Manager. Individuals must furnish the
following information for their records to be located and
identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to
records about them should contact the System Manager indicated
above. Individuals must furnish the following information for their
records to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals requesting access must follow the Federal Labor Relations
Authority's Privacy Act regulations regarding access to records (5 CFR
2412.5).
Contesting record procedures: Individuals wishing to request amendment
of their records should contact the System Manager indicated above.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals requesting amendment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the record pertains.
b. The individual's supervisor and other management officials.
c. Agency records.
FLRA/INTERNAL-10
System name: Employee Locator Card Files.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424 or
Federal Labor Relations Authority's regional offices (See list of
regional offices in the Appendix).
Categories of individuals covered by the system: Employees of the
Federal Labor Relations Authority.
Categories of records in the system: This system contains information
regarding the organizational location and telephone extension of
individual Federal Labor Relations Authority employees. The system
also contains the home address and telephone number of the employee,
and the name, address, and telephone number of an individual to
contact in the event of a medical or other emergency involving the
employee.
Authority for maintenance of the system: 5 U.S.C. 301.
Purpose(s):
Information is collected for this system for use in preparing
telephone directories of the extensions of Federal Labor Relations
Authority employees. The records also serve to identify an individual
for Federal Labor Relations Authority officials to contact, should an
emergency of a medical or other nature involving the employee occur
while the employee is on the job. These records may also be used to
locate individuals for personnel research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
b. To disclose information to another Federal agency or to a court
when the Government is party to a suit before the court.
c. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained on cards.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are maintained in secured areas and are
available only to authorized personnel whose duties require access.
Retention and disposal: These records are maintained as long as the
individual is an employee of the Federal Labor Relations Authority.
Expired records are destroyed by burning or shredding.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Federal Labor Relations Authority employees
wishing to inquire whether this system contains information about
them should contact the System Manager. Individuals must supply
their full name for their records to be located and identified.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Federal Labor Relations Authority employees
wishing to request access to records about them should contact the
System Manager. Individuals must supply their full name for their
records to be located and identified.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Federal Labor Relations Authority
employees may amend information in these records at any time by
resubmitting the cards. Individuals wishing to request amendment of
their records under the provisions of the Privacy Act should contact
the System Manger. Individuals must supply their full name for their
records to be located and identified.
Individuals requesting amendment must follow the FLRA's Privacy Act
regulations regarding amendment of records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by the individual who is the subject of the record.
FLRA/INTERNAL-11
System name: Training Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424 or
Federal Labor Relations Authority regional offices (See list of
regional offices in the Appendix.
Categories of individuals covered by the system: Employees of FLRA who
have completed Government-sponsored training.
Categories of records in the system: This system contains an official
personnel file copy and a subject-matter file copy of an
authorization for training. Information on this copy contains the
following: Name; date of birth; years of civilian service; social
security number; home address and telephone number; office address
and telephone number; as well as applicable information relating to
the course (title, cost, location, etc.).
Authority for maintenance of the system: Chapter 41 of Title 5, U.S.C.
and Executive Order 11348.
Purpose(s):
These records are used to nominate and/or approve Federal Labor
Relations Authority employees for training courses sponsored by the
agency or non-government sources and for recording completion of
scheduled training.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
b. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
c. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
d. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
e. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
f. To provide information to officials of labor organizations
recognized under the Civil Service Reform Act, when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting working
conditions.
g. To disclose information to officials of the Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in three-ring binders.
Retrievability: These records are retrieved by the name of the trainee
on whom the records are maintained.
Safeguards: These records are stored in locked metal cabinets and are
available only to authorized personnel whose duties require access.
Retention and disposal: These records are retained for three fiscal
years and disposed of by shredding or burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system contains information about them should contact the System
Manager. Individuals must furnish the following information for
their records to be located and identified:
a. Full name.
b. Social Security Number.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to their
records should contact the System Manager. Individuals must furnish
the following for their records to be located and identified:
a. Full name.
b. Social Security Number.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Individuals wishing to request amendment
of their records should contact the System Manager. Individuals must
furnish the following for their records to be located and
identified:
a. Full name.
b. Social Security Number.
Individuals must also comply with the Federal Labor Relations
Authority's Privacy Act regulations regarding amendment of records (5
CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the information pertains.
b. Federal Labor Relations Authority officials.
FLRA/INTERNAL-12
System name: Performance Evaluation/Rating Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424 or
Federal Labor Relations Authority regional offices (See list of
regional offices in the Appendix).
Categories of individuals covered by the system: Current and former FLRA
employees.
Categories of records in the system: This system contains records
relating to periodic supervisory assessments of the work performance
of each Federal Labor Relations Authority employee. the various
elements of the system relate to: Probationers, trainees, employees,
supervisors, executive performance, and performance rating. These
records are official copies of performance appraisals which have
been conducted on a regularly scheduled basis.
Authority for maintenance of the system: Chapter 43 of Title 5, U.S.C.
Purpose(s):
The primary purpose of this system is to provide a means for
evaluating the performance of employees in order to strengthen
supervisor-employee understanding and relationships; recognize the
merits of employees who have contributed to efficiency and economy in
government operations; determine methods to increase the effectiveness
with which employees do their work; and identify unsatisfactory
employees who should be reassigned or separated.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
b. To disclose information to another Federal agency or to a court
when the Government is party to a suit before the court.
c. By the National Archives and Records Administration (General
Services Administration), in records management inspections conducted
under the authority of 44 U.S.C. 2904 and 2906.
d. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published statistics and studies do
not contain individual indentifiers, in some instances the selection
of elements of data included in the study may be structured in such a
way as to make the data individually identifiable by inference.
e. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
f. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or the
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
g. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of employee, the
issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
h. To disclose information to officials of labor organizations
recognized under the Civil Service Reform Act when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting working
conditions.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrievable by name of the employee on
whom the information is maintained.
Safeguards: These records are stored in lockable metal file cabinets or
in secured rooms with access limited to those whose official duties
require access.
Retention and disposal: Performance ratings may be disposed of after two
years and performance evaluations related to merit promotion after
five years. Records to be destroyed are destroyed by shredding or
burning.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire as to whether
this system contains information about them should contact the
System Manager. Individuals must furnish the following information
for their records to be located and identified:
a. Full name.
b. Current or former Office organization.
c. If former employee, date of separation.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to their
records should contact the System Manager. Individuals must furnish
the following information for their records to be located and
identified:
a. Full name.
b. Current or former Office organization.
c. If former employee, date of separation.
Individuals requesting access must also comply with Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Individuals may request amendment of their
records to correct factual errors by contacting the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Current or former Office organization.
c. If former employee, date of separation.
Individuals requesting amendment must follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system records is provided
by the individual to whom the information pertains, by supervisors,
and by higher level Federal Labor Relations Authority officials in
the individual's organization.
FLRA/INTERNAL-13
System name: Intern Program and Upward Mobility Program Records.
System location: Office of Director of Personnel, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Federal Labor Relations
Authority employees who participated in the Upward Mobility Program,
the Cooperative Education Program, and/or the Legal Intern Program.
Categories of records in the system: SF 171 (Personal Qualifications
Statement) containing employment history data and Individual
Development Plans.
Authority for maintenance of the system: Chapter 41 of Title 5, U.S.C.
Purpose(s):
The purpose of the file is to document internships and upward mobility
assignments.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
b. To disclose information to another Federal agency or to a court
when the Government is party to a suit before the court.
c. By the National Archives and Records Administration (General
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
d. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, or other
benefit by the requesting agency, to the extent that the information
is relevant and necessary to the requesting agency's decision on the
matter.
e. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
f. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in pending judicial or administrative proceedings.
g. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), or
Equal Employment Opportunity Commission when requested in performance
of their authorized duties.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders.
Retrievability: These records are retrieved by the name of the
individual on whom they are maintained.
Safeguards: These records are located in lockable metal filing cabinets
with access limited to those personnel whose official duties require
access.
Retention and disposal: These records are retained for five years and
disposed of by burning or shredding.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street NW, Washington, DC 20424.
Notification procedure: Individuals wishing to inquire whether this
system contains information about them should contact the System
Manager. Individuals must furnish the following information for
their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals making inquiries must also comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding existence of
records (5 CFR 2412.4).
Record access procedures: Individuals wishing to request access to
records should contact the System Manager. Individuals must furnish
the following information for their records to be located and
identified:
a. Full name.
b. Date of birth.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Individuals wishing to request amendment
of their records should contact the System Manager. Individuals must
furnish the following information for their records to be located
and identified:
a. Full name.
b. Date of birth.
Individuals requesting amendments must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the information pertains.
b. Federal Labor Relations Authority officials.
FLRA-INTERNAL-14
System name:
Motor Vehicle Accident Reports.
System location:
Director, Administrative Services Division, Federal Labor Relations
Authority, 607 Fourteenth St., NW, Washington, DC 20424.
Categories of individuals covered by the system:
Current and former employees of the Federal Labor Relations Authority.
Categories of records in the system: This system contains reports,
correspondence and fiscal documents concerning motor vehicle accidents
occurring in Government owned or leased motor vehicles or privately
owned motor vehicles while on official business.
Authority for maintenance of the system:
Chapter 171 of Title 28, United States Code.
Purpose(s):
These records serve to document motor vehicle accident reports and
related documents which may be used in claims settlement litigation
regarding an accident involving a Government motor vehicle, or a
leased or privately owned motor vehicle while being used on official
business.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
These records and information in these records may be used:
a. To disclose pertinent information to the appropriate Federal, State
or local agency responsible for investigating, prosecuting, enforcing,
or implementing a statute, rule, regulation, or order, where the
Federal Labor Relations Authority becomes aware of an indication of a
violation or potential violation of a civil or criminal law or
regulation.
b. To disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose of the request, and
identify the type of information requested), where necessary to obtain
information relevant to a Federal Labor Relations Authority decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the conducting of a security or suitability
investigation of an individual, the classifying of jobs, the letting
of a contract, or the issuance of a grant or other benefit.
c. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
d. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
e. By the National Archives and Records Administration (General
Services Administration) in Records Management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
f. By the Office of Personnel Management in the production of summary
description statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published statistics and studies do
not contain individual identifiers, in some instances the selection of
elements of data included in the study may be structured in such a way
as to make the data individually identifiable by inference.
g. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a security or
suitability investigation, the classifying of jobs, or the awarding of
a contract, license, grant, or other benefit.
h. To disclose information to the General Services Administration
about motor vehicle accidents involving Government-owned or leased
motor vehicles.
i. To disclose information to insurance carriers about accidents
involving privately owned motor vehicles.
j. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
These records are maintained in file folders and on indexed
application cards.
Retrievability:
These records are retrieved under subject file ``Motor Vehicle
Accident Reports.''
Safeguards:
These records are maintained in a secured area with access limited to
authorized personnel whose duties require access.
Retention and disposal:
Motor vehicle accident reports are maintained for six years after the
date of the report, except in cases involving litigation. In cases
involving litigation, records are to be maintained for a period of
seven years. Records to be destroyed are destroyed by shredding or
burning.
System manager(s) and address:
Director, Administrative Services Division, Federal Labor Relations
Authority, 607 Fourteenth St., NW., Washington, DC 20424.
Notification procedure:
Individuals wishing to inquire whether this system of records contains
information about them should contact the system manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures:
Individuals wishing to request an amendment to their records should
contact the system manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting amendment must also follow Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.5).
Contesting record procedures:
Individuals wishing to request access to records about them should
contact the system manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
b. Date of birth.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Record source categories:
Information in this system of records is provided by:
a. The individual to whom the record pertains.
b. Federal Labor Relations Authority employees and other parties
involved in the motor vehicle accident.
c. Witnesses to the accident.
d. Police reports and reports of investigations conducted by Federal
Labor Relations Authority investigators.
e. Officials of the Federal Labor Relations Authority and the General
Services Administration.
FLRA/INTERNAL-15
System name: Pay, Leave and Travel Records.
System location: Office of Administration, Federal Labor Relations
Authority, 1900 E Street, NW, Washington, DC 20424.
Categories of individuals covered by the system: Current and former
employees of the Federal Labor Relations Authority.
Categories of records in the system: This system contains various
records relating to pay, leave, and travel. This includes
information such as: Name, date of birth, Social Security Number,
home address, grade, employing organization, timekeeper number,
salary, pay plan, number of hours worked, leave accrual rate, usage,
and balance; Civil Service Retirement contributions; FICA
withholdings; Federal, State and local tax withholdings; Federal
Employees' Group Life Insurance withholdings; Federal Employee's
Health Benefits withholdings; charitable deductions; allotments to
financial organizations; garnishment documents; savings bond
allotments; and travel expenses.
Authority for maintenance of the system: 31 U.S.C. 66a; 5 U.S.C. 5501,
5535 et seq., 5701, and 6301 et seq.; Executive Order 9397.
Purpose(s):
These records are used to administer the pay, leave and travel
requirements of the Federal Labor Relations Authority. These records
may also be used to locate individuals for personnel research.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. By the Department of the Treasury to issue checks and U.S. Savings
Bonds.
b. By the Department of Labor in connection with a claim filed by an
employee for compensation due to a job-connected injury or illness.
c. By state offices of unemployment compensation in connection with
claims filed by former Federal Labor Relations Authority employees for
unemployment compensation.
d. By Federal Employees Group Life Insurance or Health Benefits
carriers in connection with survivor annuity or health benefits claims
for records reconciliations.
e. To disclose information to the Internal Revenue Service and state
and local tax authorities.
f. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order,
where the Federal Labor Relations Authority becomes aware of an
indication of a violation or potential violation of civil or criminal
law or regulation.
g. To disclose information to any source from which additional
information is requested relevant to a Federal Labor Relations
Authority determination concerning an individual's pay, leave, or
travel expenses, to the extent necessary to identify the individual,
inform the source of the purpose(s) of the request, and to identify
the type of information requested.
h. To disclose information to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the conducting of a suitability
or security investigation of an individual, the classifying of jobs,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
i. To disclose information to the Office of Management and Budget at
any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB
Circular No. A-19.
j. To provide information to a congressional office from the record of
an individual in response to an inquiry from that congressional office
made at the request of that individual.
k. To disclose information to another Federal agency or to a court
when the Government is party to a judicial proceeding before the
court.
l. By the National Archives and Records Administration (Geeneral
Services Administration) in records management inspections conducted
under authority of 44 U.S.C. 2904 and 2906.
m. By the Office of Personnel Management in the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related work force studies. While published studies do not contain
individual identifiers, in some instances the selection of elements of
data included in the study may be structured in such a way as to make
the data individually identifiable by inference.
n. To disclose, in response to a request for discovery or for
appearance of a witness, information that is relevant to the subject
matter involved in a pending judicial or administrative proceeding.
o. To disclose information to officials of: The Merit Systems
Protection Board (including the Office of the Special Counsel), the
Office of Personnel Management and its General Counsel and the Equal
Employment Opportunity Commission in performance of their authorized
duties. Information may also be disclosed to the General Accounting
Office and the General Services for auditing purposes.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained in file folders and loose leaf
binders and on cards and magnetic tapes.
Retrievability: These records are retrieved by the names or Social
Security Numbers of the individuals on whom they are maintained.
Safeguards: These records are located in lockable metal filing cabinets
or in a secured facility and are available only to authorized
personnel whose duties require access.
Retention and disposal: These records are maintained for varying periods
of time, in accordance with GSA General Records Schedule 2. Disposal
of manual records is by shredding or burning; magnetic tapes are
erased.
System manager(s) and address: Director of Administration, Federal Labor
Relations Authority, 1900 E Street, NW, Washington, DC 20424.
Notification procedure: Individuals wishing to determine whether this
system of records contains information about them should contact the
System Manager. Individuals must furnish the following for their
records to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding the existence
of records (5 CFR 2412.4).
Record access procedures: Individuals wishing access to records about
them should contact the System Manager. Individuals must furnish the
following information for their records to be located and
identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals requesting access must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding access to
records (5 CFR 2412.5).
Contesting record procedures: Individuals wishing to request amendment
of records about them should contact the System Manager. Individuals
must furnish the following information for their records to be
located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals requesting amendment must follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendment of
records (5 CFR 2412.10).
Record source categories: Information in this system of records is
provided by:
a. The individual to whom the record pertains.
b. Federal Labor Relations Authority officials responsible for pay,
leave, and travel requirements.
c. Other official personnel documents of the Federal Labor Relations
Authority.
FLRA/INTERNAL-16
System name: Occupational Injury and Illness Records.
System location: Office of Director of Personnel
1900 E Street NW
Washington, DC 20424
Categories of individuals covered by the system: Current and former
Federal Labor Relations Authority employees who have reported a
work-related injury or illness.
Categories of records in the system: Records may include information
pertaining to the complete history of the employee's occupational
injury or illness, including any doctors' or investigative reports
submitted, and the disposition of claims for compensation filed
under the Federal Employees Compensation Act.
Authority for maintenance of the system: 5 U.S.C. 7901, as further
defined in OMB Circular A-72.
Purpose(s):
The purpose of these records is to document injuries as well as
resultant claims.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses: These records and
information in these records may be used:
a. To disclose information to Federal Labor Relations Authority
officials and employees in processing reports of occupational injury
or illness and claims for compensation under the Federal Employees
Compensation Act.
b. By the Office of Personnel Management in the production of summary
analytical studies in support of the function for which the records
are collected and maintained or for related workforce studies. While
published statistics and studies do not contain individual
identifiers, in some instances the selection of elements of data
included in the study may be structured in such a way as to make the
data individually indentifiable by inference.
c. To the U.S. Department of Labor for purposes of adjudicating claims
for compensation under the Federal Employees Compensation Act.
d. To the U.S. Department of Human and Health Services in the
administration of public health service programs.
e. To a court of competent jurisdiction for adjudicating claims
arising under the Federal Employees Compensation Act.
f. To an investigator utilized by Federal Labor Relations Authority to
obtain information relevant to a claim arising under the Federal
Employees Compensation Act.
g. To the appropriate agency, whether Federal, State, or local, where
there is an indication of a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, charged with the
responsibility of investigating or prosecuting such violation or
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto.
h. To a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of that individual.
i. To individuals who need the information in connection with the
processing of an appeal, grievance or complaint.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: These records are maintained on forms and related
correspondence.
Retrievability: These records are retrieved alphabetically by the name
of the individual on whom the records are maintained.
Safeguards: These records are maintained in lockable file safes. Access
is limited to personnel who have a need for access to perform their
official functions.
Retention and disposal: These records are retained indefinitely.
System manager(s) and address: Director of Personnel, Federal Labor
Relations Authority, 1900 E Street NW, Washington, DC 20424.
Notification procedure: Individuals inquiring whether this system
contains information about them should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals making inquiries must comply with the Federal Labor
Relations Authority's Privacy Act regulations regarding existence of
records. (5 CFR 2412.4)
Record access procedures: Individuals wishing to request access to
records about them should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals wishing to request access to records must comply with the
Federal Labor Relations Authority's Privacy Act regulations regarding
access to records. (5 CFR 2412.5)
Contesting record procedures: Individuals wishing to request an
amendment to their records should contact the System Manager.
Individuals must furnish the following information for their records
to be located and identified:
a. Full name.
b. Date of birth.
c. Social Security Number.
Individuals requesting amendment must also follow the Federal Labor
Relations Authority's Privacy Act regulations regarding amendments to
records. (5 CFR 2412.10)
Record source categories: Information in this system of records is
provided by:
a. Forms completed by the employee.
b. Witnesses.
c. Investigators.
d. Employee's supervisor.
e. Claims examiners of the U.S. Department of Labor.
f. Doctors' statements.
FLRA/OIG-1
System name: FLRA/OIG- 1--Office of the Inspector General
Investigative Files.
Security classification:
Not applicable.
System location:
Office of the Inspector General, Federal Labor Relations Authority,
500 C Street, SW, Washington, DC 20424
Categories of individuals covered by the system:
Subjects of OIG investigations relating to the programs and operations
of the Federal Labor Relations Authority. Subject individuals include,
but are not limited to, current and former employees; contractors,
subcontractors, their agents or employees; and others whose actions
affect the FLRA, its programs and operations.
Categories of records in the system:
Correspondence relating to the investigation; internal staff
memoranda; copies of subpoenas issued during the investigation,
affidavits, statements from witnesses, transcripts of testimony taken
in the investigation and accompanying exhibits; documents, records, or
copies obtained during the investigation; interview notes,
investigative notes, staff working papers, draft materials, and other
documents and records relating to the investigation; opening reports,
progress reports, and closing reports; and other investigatory
information or data relating to alleged or suspected criminal, civil,
or administrative violations or similar wrongdoing by subject
individuals.
Authority for maintenance of the system:
The Inspector General Act of 1978, Pub. L. No. 95-09452, as amended by
the Inspector General Act Amendments of 1988, Pub. L. No. 100-09504, 5
U.S.C. app. at 1184 (1988).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to the disclosure generally permitted under 5 U.S.C.
552a(b), these records or information in these records may
specifically be disclosed pursuant to 5 U.S.C. 552a(b)(3) as follows,
provided that no routine use specified herein shall be construed to
limit or waive any other routine use specified herein:
(1) To other agencies, offices, establishment and authorities, whether
Federal, state, local, foreign, or self-regulatory (including, but not
limited to, organizations such as professional associations or
licensing boards), authorized or with the responsibility to
investigate, litigate, prosecute, enforce, or implement a statute,
rule, regulation, or order, where the record or information, by itself
or in connection with other records or information,
(a) Indicates a violation or potential violation of law, whether
criminal, civil, administrative, or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule or order issued pursuant thereto, or;
(b) Indicates a violation or potential violation of a professional,
licensing, or similar regulation, rule or order, or otherwise reflects
on the qualifications or fitness of an individual licensed or seeking
to be licensed;
(2) To any source, private or governmental, to the extent necessary to
secure from such source information relevant to and sought in
furtherance of a legitimate investigation or audit of the OIG;
(3) To agencies, offices, or establishments of the executive,
legislative, or judicial branches of Federal, state, or local
government where disclosure is requested in connection with the award
of a contract or other determination relating to a government
procurement, or the issuance of a license, grant, or other benefit by
the requesting agency, to the extent that the record is relevent and
necessary to the requesting agency's decisions on the matter,
including, but not limited to, disclosure to any Federal agency
responsible for considering suspension or debarment actions where such
record would be germane to a determination of the propriety or
necessity of such action, or disclosure to the United States General
Accounting Office, the General Services Administration Board of
Contract Appeals, or any other Federal contract board of appeals in
cases relating to an agency procurement;
(4) To the Office of Personnel Management, the Office of Government
Ethics, the Merit Systems Protection Board, the Office of the Special
Counsel, or the Equal Employment Opportunity Commission, of records or
portions thereof relevant and necessary to carrying out their
authorized functions, such as, but not limited to, rendering advice
requested by the OIG, investigations of alleged or prohibited
personnel practices (including discriminatory practices), appeals
before official agencies, offices, panels, boards, or courts, and
authorized studies or reviews of civil service or merit systems or
affirmative action programs;
(5) To independent auditors or other private firms with which the
Office of Inspector General has contracted to carry out an independent
audit or investigation, or to analyze, collate, aggregate or otherwise
refine data collected in the system of records, subject to the
requirement that such contractors shall maintain Privacy Act
safeguards with respect to such records;
(6) To the Department of Justice and for disclosure by the Department
of Justice or the FLRA,
(a) to the extent relevant and necessary in connection with litigation
in proceedings before a court or other adjudicative body, where the
government is a party to or has an interest in the litigation, and the
litigation is likely to affect the agency or any component thereof,
including where the agency, or an agency component, or an agency
official or employee in his or her official capacity, or an individual
agency official or employee whom the Department of Justice has agreed
to represent, is a defendant, or
(b) For purposes of obtaining advice concerning the accessibility of a
record or information under the Privacy Act or the Freedom of
Information Act;
(7) To a congressional office from the record of a subject individual
in response to an inquiry from the congressional office made at the
request of that individual, but only to the extent that the record
would be legally accessible to that individual;
(8) To any direct recipient of Federal funds, such as a contractor,
where such record reflects serious inadequacies with a recipient's
personnel and disclosure of the record is for purposes of permitting a
recipient to take corrective action beneficial to the government;
(9) To debt collection contractors for the purpose of collecting debts
owed to the government as authorized by the Debt Collection Act of
1982, 31 U.S.C. 3718.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage: The OIG Investigative Files consist of paper records maintained
in file folders and data maintained on computer diskettes. The
folders and diskettes are stored in file cabinets in the OIG.
Retrievability: The records are retrieved by the name of the subject of
the investigation or by a unique control number assigned to each
investigation.
Safeguards: Records are maintained in lockable metal file cabinets in
lockable rooms. Access is restricted to individuals whose duties
require access to the records. File cabinets and rooms are locked
during non-duty hours.
Retention and disposal: The OIG Investigative Files are kept
indefinitely.
System manager(s) and address:
Inspector General, Federal Labor Relations Authority, 500 C Street,
SW, Washington, DC 20424.
Notification procedure:
By mailing or delivering a written request bearing the individual's
name, return address, and signature, addressed as follows: Privacy Act
Request, Office of the Solicitor, Federal Labor Relations Authority,
500 C Street, SW, Washington, DC 20424.
Record access procedures:
Same as above.
Contesting record procedure:
Same as above.
Record source categories:
Employees or other individuals on whom the record is maintained, non-
target witnesses, FLRA and non-FLRA records, to the extent necessary
to carry out OIG investigations authorized by the Inspector General
Act of 1978, as amended, 5 U.S.C. app. at 1184 (1988).
System exempted from certain provisions of the Act:
Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt
from the provisions of 5 U.S.C. 552a, except subsections (b), (c) (1)
and (2), (e)(4) (A) through (F), (e) (6), (7), (9), (10), and (11),
and (i), to the extent the system of records relates in any way to the
enforcement of criminal laws.
Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and (I) and (f), to the
extent the system of records consists of investigatory material
compiled for law enforcement purposes, other than material within the
scope of the exemption at 5 U.S.C. 552a(j)(2).
These exemptions are set forth in the Authority's Privacy Act
regulations, 5 CFR part 2412, as amended; see 5 CFR 2412.16.
Appendix
Regional Offices:
Region I: Federal Labor Relations Authority, 441 Stuart Street, 8th
Floor, Boston, MA 02116.
Region II: Federal Labor Relations Authority, Room 241, 26 Federal
Plaza, New York, NY 10007.
Region III: Federal Labor Relations Authority, 1133 15th Street, NW,
Suite 300, Washington, DC 20005.
Region IV: Federal Labor Relations Authority, Room 501, North Wing,
1776 Peachtree, NW, Atlanta, GA 30309.
Region V: Federal Labor Relations Authority, Room 1638, Dirksen
Federal Building, 219 South Dearborn Street, Chicago, IL 60604.
Region VI: Federal Labor Relations Authority, Room 450, Old Post
Office Building, Bryan and Ervay Street, Dallas, TX 75221.
Region VII: Federal Labor Relations Authority, Suite 680, City Center
Square Building, 1100 Main Street, Kansas City, MO 64105.
Region VIII: Federal Labor Relations Authority, 350 S. Figueroa
Street, 10th Floor, Los Angeles, CA 90071.
Region IX: Federal Labor Relations Authority, 450 Golden Gate Avenue,
Room 11408, PO Box 36016, San Francisco, CA 94102.
Area Offices:
Federal Labor Relations Authority, William J. Green Federal Building,
600 Arch Street, Room 1424, Philadelphia, PA 19106.
Federal Labor Relations Authority, Room 821, Federal Office Building,
1240 E. Ninth Street, Cleveland, OH 44199.
Federal Labor Relations Authority, Federal Building & U.S. Customs
House, Room 170, 721--19th Street, Denver, Colorado 80202.
PRIVACY ACT RULES
FEDERAL LABOR RELATIONS AUTHORITY AND FEDERAL SERVICE IMPASSES
PANEL
Title 5-Administrative Personnel
Chapter XIV--Federal Labor Relations Authority
Subchapter B-General Provisions
PART 2412--PRIVACY
Sec.
2412.1 Purpose and scope.
2412.2 Definitions.
2412.3 Notice and publication.
2412.4 Existence of records requests.
2412.5 Individual access requests.
2412.6 Initial decision on access requests.
2412.7 Special procedures; medical records.
2412.8 Limitations on disclosure.
2412.9 Accounting of disclosures.
2412.10 Requests for correction or amendment of records.
2412.11 Initial decision on correction or amendment.
2412.12 Amendment or correction of previously disclosed records.
2412.13 Agency review of refusal to provide access to, or amendment or
correction of, records.
2412.14 Fees.
2412.15 Penalties.
2412.16 Exemptions.
Authority: 5 U.S.C. 552a.
Source: 45 FR 3491, Jan. 17, 1980, unless otherwise noted.
Sec. 2412.1 Purpose and scope.
This part contains the regulations of the Federal Labor Relations
Authority, the General Counsel of the Federal Labor Relations Authority
and the Federal Service Impasses Panel implementing the Privacy Act of
1974, as amended, 5 U.S.C. 552a. The regulations apply to all records
maintained by the Authority, the General Counsel and the Panel that are
contained in a system of records, as defined herein, and that contain
information about an individual. The regulations in this part set forth
procedures that: (a) Authorize an individual's access to records
maintained about the individual; (b) limit the access of other persons
to those records; and (c) permit an individual to request the amendment
or correction of records about the individual.
Sec. 2412.2 Definitions.
For the purposes of this part--
(a) ``Individual'' means a citizen of the United States or an alien
lawfully admitted for permanent residence.
(b) ``Maintain'' includes maintain, collect, use or disseminate.
(c) ``Record'' means any item, collection or grouping of information
about an individual that is maintained by the Authority, the General
Counsel and the Panel including, but not limited to, the individual's
education, financial transactions, medical history and criminal or
employment history and that contains the individual's name, or the
identifying number, symbol or other identifying particular assigned to
the individual, such as a finger or voice print or a photograph.
(d) ``System of records'' means a group of any records under the
control of the Authority, the General Counsel and the Panel from which
information is retrieved by the name of the individual or by some
identifying particular assigned to the individual.
(e) ``Routine use'' means, with respect to the disclosure of a record,
the use of such record for a purpose which is compatible with the
purpose for which it was collected.
Sec. 2412.3 Notice and publication.
The Authority, the General Counsel, and the Panel will publish in the
Federal Register such notices describing systems of records as are
required by law.
[51 FR 33837, Sept. 23, 1986]
Sec. 2412.4 Existence of records requests.
(a) An individual who desires to know if a system of records
maintained by the Authority, the General Counsel and the Panel contains
a record pertaining to the individual must submit a written inquiry as
follows:
(1) If the system of records is located in a regional offices of the
Authority, it should be made to the appropriate Regional Director; and
(2) If the system of records is located in the office of the
Authority, the General Counsel or the Panel in Washington, DC, it should
be made to the Director of Administration of the Authority, Washington,
DC.
(b) The request shall be in writing and should be clearly and
prominently identified as a Privacy Act request. If the request is
submitted by mail or otherwise submitted in an envelope or other cover,
it should bear the legend ``Privacy Act Request'' on the envelope or
other cover. If a request does not comply with the provisions of this
paragraph, it shall not be deemed received until the time it is actually
received by the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate.
(c) The inquiry must include the name and address of the individual
and reasonably describe the system of records in question by the
individual. Descriptions of the systems of records maintained by the
Authority, the General Counsel and the Panel have been published in the
Federal Register.
(d) The appropriate Regional Director or the Director of
Administration of the Authority, as appropriate, will advise the
individual in writing within ten (10) working days from receipt of the
request whether the system of records named by the individual contains a
record pertaining to the individual.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.5 Individual access requests.
(a) Any individual who desires to inspect or receive copies of any
record pertaining to the individual which is contained in a system of
records maintained by the Authority, the General Counsel and the Panel
must submit a written request reasonably identifying the records sought
to be inspected or copied as follows:
(1) If the system of records is located in a regional office of the
Authority, it should be made to the appropriate Regional Director; and
(2) If the system of records is located in the offices of the
Authority, the General Counsel or the Panel in Washington, DC, it should
be made to the Director of Administration of the Authority, Washington,
DC.
(b) The request shall be in writing and should be clearly and
prominently identified as a Privacy Act request. If the request is
submitted by mail or otherwise submitted in an envelope or other cover,
it should bear the legend ``Privacy Act Request'' on the envelope or
other cover. If a request does not comply with the provisions of this
paragraph, it shall not be deemed received until the time it is actually
received by the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate.
(c) An individual seeking access to a record may, if desired, be
accompanied by another person during review of the records. If the
requester does desire to be accompanied by another person during the
inspection, the requester must sign a statement, to be furnished to the
Authority, the General Counsel or the Panel representative, as
appropriate, at the time of the inspection, authorizing such other
person to accompany the requester.
(d) Satisfactory identification (i.e., employee identification number,
current address, and verification of signature) must be provided to the
Authority, the General Counsel or the Panel representative, as
appropriate, prior to review of the record.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.6 Initial decision on access requests.
(a) Within ten (10) working days of the receipt of a request pursuant
to Sec. 2412.5, the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate, shall make an initial
decision whether the requested records exist and whether they will be
made available to the person requesting them. That initial decision
shall immediately be communicated, in writing or other appropriate form,
to the person who has made the request.
(b) Where the initial decision is to provide access to the requested
records, the above writing or other appropriate communication shall:
(1) Briefly describe the records to be made available;
(2) State whether any records maintained, in the system of records in
question, about the individual making the request are not being made
available;
(3) State that the requested records will be available during ordinary
office hours at the appropriate regional office or offices of the
Authority, the General Counsel or the Panel, as appropriate; and
(4) State whether any further verification of the identity of the
requesting individual is necessary.
(c) Where the initial decision is not to provide access to requested
records, the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate, shall by writing or
other appropriate communication explain the reason for that decision.
The appropriate Regional Director or the Director of Administration of
the Authority, as appropriate, shall only refuse to provide an
individual access where:
(1) There is inadequate verification of identity under Sec. 2412.5(d);
(2) In fact no such records are maintained; or
(3) The requested records have been compiled in a reasonable
anticipation of civil or criminal action or proceedings.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.7 Special procedures; medical records.
(a) If medical records are requested for inspection which, in the
opinion of the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate, may be harmful to the
requester if personally inspected by such person, such records will be
furnished only to a licensed physician designated to receive such
records by the requester. Prior to such disclosure, the requester must
furnish a signed written authorization to make such disclosure and the
physician must furnish a written request for the physician's receipt of
such records to the appropriate Regional Director or the Director of
Administration of the Authority, as appropriate.
(b) If such authorization is not executed within the presence of an
Authority, General Counsel or Panel representative, the authorization
must be accompanied by a notarized statement verifying the
identification of the requester.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.8 Limitations on disclosures.
(a) Requests for records about an individual made by person other than
that individual shall also be directed as follows:
(1) If the system of records is located in a regional office of the
Authority, it should be made to the appropriate Regional Director; and
(2) If the system of records is located in the offices of the
Authority, the General Counsel or the Panel in Washington, DC, it should
be made to the Deputy Director of Administration of the Authority,
Washington, DC.
(b) Such records shall only be made available to persons other than
that individual in the following circumstances:
(1) To any person with the prior written consent of the individual
about whom the records are maintained;
(2) To officers and employees of the Authority, the General Counsel
and the Panel who need the records in the performance of their official
duties;
(3) For a routine use compatible with the purpose for which it was
collected;
(4) To any person to whom disclosure is required by the Freedom of
Information Act, as amended, 5 U.S.C. 552;
(5) To the Bureau of the Census for uses pursuant to title 13 of the
United States Code;
(6) In a form not individually identifiable to a recipient who has
provided the Authority, the General Counsel and the Panel with adequate
assurance that the record will be used solely as a statistical research
or reporting record;
(7) To the National Archives of the United States or other appropriate
entity as a record which has historical or other value warranting its
preservation;
(8) To another agency or to an instrumentality of any governmental
jurisdiction within or under control of the United States for a civil or
criminal law enforcement activity that is authorized by law if the head
of the agency or instrumentality has made a written request for the
record to the Authority, the General Counsel or the Panel;
(9) To a person pursuant to a showing of compelling circumstances
affecting the health or safety of an individual, provided that
notification of such a disclosure shall be immediately mailed to the
last known address of the individual;
(10) To either House of Congress or to any committee thereof with
appropriate jurisdiction;
(11) To the Comptroller General in the performance of the official
duties of the General Accounting Office; or
(12) Pursuant to the order of a court of competent jurisdiction.
(c) The request shall be in writing and should be clearly and
prominently identified as a Privacy Act request and, if submitted by
mail or otherwise submitted in an envelope or other cover, should bear
the legend ``Privacy Act Request'' on the envelope or other cover. If a
request does not comply with the provisions of this paragraph, it shall
not be deemed received until the time it is actually received by the
appropriate Regional Director or the Director of Administration of the
Authority, as appropriate.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.9 Accounting of disclosures.
(a) All Regional Directors of the Authority and the Director of
Administration of the Authority shall maintain a record (``accounting'')
of every instance in which records about an individual are made
available, pursuant to this part, to any person other than:
(1) Officers or employees of the Authority, the General Counsel or the
Panel in the performance of their duties; or
(2) Any person pursuant to the Freedom of Information Act, as amended,
5 U.S.C. 552.
(b) The accounting which shall be retained for at least five (5) years
or the life of the record, whichever is longer, shall contain the
following information:
(1) A brief description of records disclosed;
(2) The date, nature and, where known, the purpose of the disclosure;
and
(3) The name and address of the person or agency to whom the
disclosure is made.
Sec. 2412.10 Requests for correction or amendment of records.
(a) After inspection of any records, if the individual disagrees with
any information in the record, the individual may request that the
records maintained about the individual be corrected or otherwise
amended. Such request shall specify the particular portions of the
record to be amended or corrected, the desired amendment or correction,
and the reasons therefor.
(b) Such request shall be in writing and directed as follows:
(1) If the system of records is located in a regional office of the
Authority, it should be made to the appropriate Regional Director; and
(2) If the system of records is located in the offices of the
Authority, the General Counsel or the Panel in Washington, DC, it should
be made to the Director of Administration of the Authority, Washington,
DC.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.11 Initial decision on correction or amendment.
(a) Within ten (10) working days from the date of receipt of a request
for correction or amendment, the appropriate Regional Director or the
Director of Administration of the Authority, as appropriate, will
acknowledge receipt of the request and, under normal circumstances, not
later than thirty (30) days from receipt of the request, will give the
requesting individual notice, by mail or other appropriate means, of the
decision regarding the request.
(b) Such notice of decision shall include:
(1) A statement whether the request has been granted or denied, in
whole or in part;
(2) A quotation or description of any amendment or correction made to
any records; and
(3) Where a request is denied in whole or in part, an explanation of
the reason for that denial and of the requesting individual's right to
appeal the decision to the Chairman of the Authority pursuant to
Sec. 2412.13.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.12 Amendment or correction of previously disclosed
records.
Whenever a record is amended or corrected pursuant to Sec. 2412.11 or
a written statement filed pursuant to Sec. 2412.13, the appropriate
Regional Director or the Director of Administration of the Authority, as
appropriate, shall give notice of that correction, amendment or written
statement to all persons to whom the records or copies thereof have been
disclosed, as recorded in the accounting kept pursuant to Sec. 2412.9.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.13 Agency review of refusal to provide access to, or
amendment or correction of, records.
(a) Any individual whose request for access to, or amendment or
correction of, records of the Authority, the General Counsel or the
Panel has been denied in whole or in part by an initial decision may,
within thirty (30) days of the receipt of notice of the initial
decision, appeal that decision by filing a written request for review of
that decision with the Chairman of the Authority in Washington, DC.
(b) The appeal shall describe:
(1) The request initially made by the individual for access to, or the
amendment or correction of, records;
(2) The initial decision thereupon of the appropriate Regional
Director or the Director of Administration; and
(3) The reasons why that initial decision should be modified by the
Chairman of the Authority.
(c) Not later than thirty (30) working days from receipt of a request
for review (unless such period is extended by the Chairman of the
Authority for good cause shown), the Chairman of the Authority shall
make a decision, and give notice thereof to the appealing individual,
whether to modify the initial decision of the Regional Director or the
Director of Administration, in any way. If the Chairman of the Authority
upholds the Regional Director's or Director of Administration's initial
decision not to provide access to requested records or not to amend or
correct the records as requested, the Chairman of the Authority shall
notify the appealing individual of the individual's right:
(1) To judicial review of the Chairman of the Authority's decision
pursuant to 5 U.S.C. 552a(g)(1)(A); and
(2) To file with the Authority a written statement of disagreement
setting forth the reasons why the record should have been amended or
corrected as requested. That written statement of disagreement shall be
made a part of the record and shall accompany that record in any use or
disclosure of the record.
[45 FR 3491, Jan. 17, 1980, as amended by 51 FR 33837, Sept. 23, 1986]
Sec. 2412.14 Fees.
(a) As provided in this part, the Authority, the General Counsel or
the Panel will provide a copy of the records to the individual to whom
they pertain. There will be a charge of ten cents per copy of each page.
(b) Any charges may be waived or reduced whenever it is in the public
interest to do so.
Sec. 2412.15 Penalties.
Any person who knowingly and willfully requests or obtains any record
concerning an individual from the Authority, the General Counsel or the
Panel under false pretenses shall be subject to criminal prosecution
under 5 U.S.C. 552a(i)(3) which provides that such person shall be
guilty of a misdemeanor and fined not more than $5,000.
Sec. 2412.16 Exemptions.
(a) OIG files for the purpose of a criminal investigation and for
related purposes.Pursuant to 5 U.S.C. 552a(j)(2), the FLRA hereby
exempts the system of records entitled ``FLRA/OIG-1, Office of Inspector
General Investigative Files,'' insofar as it consists of information
compiled for the purposes of a criminal investigation or for other
purposes within the scope of 5 U.S.C. 552a(j)(2), from the application
of 5 U.S.C. 552a, except for subsections (b), (c)(1) and (2), (e)(4)(A)
through (F), (e)(6), (7), (9), (10), (11) and (i).
(b)OIG files compiled for other law enforcement purposes.Pursuant to 5
U.S.C. 552a(k)(2), the FLRA hereby exempts the system of records
entitled, ``FLRA/OIG-1, Office of Inspector General Investigative
Files,'' insofar as it consists of information compiled for law
enforcement purposes other than material within the scope of 5 U.S.C.
552a(j)(2), from the application of 5 U.S.C. 552a(c)(3), (d), (e)(1),
(e)(4)(G), (H), and (I), and (f).
[56 FR 33190, Jul. 19, 1991]