[Unified Agenda of Federal Regulatory and Deregulatory Actions]
[National Archives and Records Administration Semiannual Regulatory Agenda]
[From the U.S. Government Printing Office, www.gpo.gov]



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Part XXVIII



National Archives and Records Administration



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Semiannual Regulatory Agenda

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)                    


  



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Ch. XII

Unified Agenda of Federal Regulatory and Deregulatory Actions

AGENCY: National Archives and Records Administration.

ACTION: Semiannual regulatory agenda.

_______________________________________________________________________

SUMMARY: This agenda announces the proposed regulatory actions that the 
National Archives and Records Administration (NARA) plans for the next 
12 months and those actions that have been completed since October 
1996. This agenda was developed under the guidelines in OMB's 
Memorandum for Regulatory Policy Officers at Executive Departments and 
Agencies and Managing and Executive Directors of Certain Agencies and 
Commissions, dated December 30, 1996. NARA's purpose in publishing this 
agenda is to allow interested persons an opportunity to have more 
comprehensive documentation of NARA's regulatory plans and to provide a 
systematic means of monitoring regulatory activity in NARA. Some of the 
regulations listed in the agenda are considered significant under 
Executive Order 12866 ``Regulatory Planning and Review.''

FOR FURTHER INFORMATION CONTACT: Nancy Allard, Regulatory Contact, 
Policy and Communications Staff, (301) 713-7360 ext. 226.

Dated: February 25, 1997.

John W. Carlin,

Archivist of the United States.

                                               Proposed Rule Stage                                              
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                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
3586        NARA Facilities.......................................................................    3095-AA06 
3587        Records Services Centers..............................................................    3095-AA27 
3588        Maintenance of Magnetic Computer Tape.................................................    3095-AA57 
3589        Standards for Agency Recordkeeping Requirements--Records, Nonrecord Materials, and                  
            Personal Papers.......................................................................    3095-AA61 
3590        NARA Privacy Act......................................................................    3095-AA66 
3591        Records Declassification..............................................................    3095-AA67 
3592        Researcher Registration and Research Room Procedures..................................    3095-AA69 
3593        NARA Fee Schedule.....................................................................    3095-AA71 
3594        NARA Freedom of Information Act Regulations...........................................    3095-AA72 
3595        Limitations on testimony by NARA employees............................................    3095-AA75 
3596        Collection of Debts Owed to the United States by NARA Employees.......................    3095-AA76 
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                                                Final Rule Stage                                                
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                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
3597        Domestic Distribution of United States Information Agency Materials in the Custody of               
            the National Archives.................................................................    3095-AA55 
3598        Transfer of Electronic Records........................................................    3095-AA70 
3599        Debt Collection.......................................................................    3095-AA77 
----------------------------------------------------------------------------------------------------------------

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) Proposed Rule Stage


  



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3586. NARA FACILITIES

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2104(a); 44 USC 2110

CFR Citation:  36 CFR 1280

Legal Deadline: None

Abstract: NARA is updating its regulations on the use of NARA 
facilities and property to remove obsolete material and to clarify 
existing provisions, and to add provisions for the new facility in 
College Park, Maryland (Archives II).

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            09/00/97
NPRM Comment Period End         11/00/97
Final Action                    01/00/98
Final Action Effective          02/00/98

Small Entities Affected: Undetermined

Government Levels Affected: None

Agency Contact: Stephen E. Hannestad, Director, Space and Security 
Management, Division, National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-6750
Fax: 301 713-7389
Email: [email protected]

RIN: 3095-AA06
_______________________________________________________________________




3587. RECORDS SERVICES CENTERS

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2907; 44 USC 3103

CFR Citation:  36 CFR 1228

[[Page 22465]]

Legal Deadline: None

Abstract: NARA is updating regulations in subpart I of part 1228 
relating to transfer of records to records services centers to clarify 
provisions, update addresses, and remove outdated material. NARA is 
adding a new procedure under 36 CFR 1228.152 (e) stipulating that new 
accessions of Top Secret records will only be accepted at the 
Washington National Records Center.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            08/00/97
NPRM Comment Period End         10/00/97
Final Action                    11/00/97
Final Action Effective          12/00/97

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Gregory A. Pomicter, Deputy Director, Office of 
Regional Records Services, National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-7210
Fax: 301 713-7205
Email: [email protected]

RIN: 3095-AA27
_______________________________________________________________________




3588. MAINTENANCE OF MAGNETIC COMPUTER TAPE

Priority:  Other Significant

Legal Authority:  44 USC 2904; 44 USC 3101; 44 USC 3102; 44 USC 3105

CFR Citation:  36 CFR 1234.30

Legal Deadline: None

Abstract: NARA will revise 36 CFR 1234.30 to address the increasing 
diversity of digital storage media used to store electronic records. 
The current regulation contains several specifications that are 
applicable only to open reel magnetic tape. NARA will replace these 
specifics with general guidelines applicable to a variety of media. 
This regulation applies to Federal agencies which maintain Federal 
records on digital media.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            10/00/97
NPRM Comment Period End         12/00/97
Final Action                    01/00/98
Final Action Effective          02/00/98

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Kenneth Thibodeau, Director, Center for Electronic 
Records, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001
Phone: 301 713-6630
Fax: 301 713-6911

RIN: 3095-AA57
_______________________________________________________________________




3589. STANDARDS FOR AGENCY RECORDKEEPING REQUIREMENTS--RECORDS, 
NONRECORD MATERIALS, AND PERSONAL PAPERS

Priority:  Other Significant. Major status under 5 USC 801 is 
undetermined.

Unfunded Mandates: Undetermined

Legal Authority:  44 USC 2904; 44 USC 2905; 44 USC 3101; 44 USC 3102; 
44 USC 3301; 44 USC 3314

CFR Citation:  36 CFR 1220; 36 CFR 1222; 36 CFR 1228; 36 CFR 1230; 36 
CFR 1234

Legal Deadline: None

Abstract: This revision of the regulation expands the guidance on 
personal papers and adds a requirement for agencies to issue written 
procedures for the removal of nonrecord and personal materials and to 
document the removal of nonrecord and personal materials. It also 
clarifies the overall basis of the records management regulations and 
expands the provisions relating to electronic mail to office automation 
in general.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/97
NPRM Comment Period End         06/00/97
Final Action                    07/00/97
Final Action Effective          08/00/97

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Michael Miller, Director, Records Management Programs, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-7110
Fax: 301 713-6850

RIN: 3095-AA61
_______________________________________________________________________




3590. NARA PRIVACY ACT

Priority:  Info./Admin./Other

Legal Authority:  44 USC 2104(a); 5 USC 552(a)

CFR Citation:  36 CFR 1202

Legal Deadline: None

Abstract: NARA is updating its Privacy Act regulations governing NARA-
created (administrative) records to reflect organizational and 
procedural changes.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/97
NPRM Comment Period End         06/00/97
Final Action                    07/00/97
Final Action Effective          08/00/97

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Christopher Runkel, Deputy General Counsel, National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001
Phone: 301 713-6937
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA66
_______________________________________________________________________




3591. RECORDS DECLASSIFICATION

Priority:  Other Significant

Legal Authority:  44 USC 2101 to 2118; 5 USC 552; EO 12600; EO 12958; 
EO 12356

CFR Citation:  36 CFR 1254; 36 CFR 1260

Legal Deadline: None

Abstract: NARA plans to revise its regulations on mandatory review and 
declassification of its archival holdings to reflect the provision of 
EO 12958, Classified National Security Information. The revised 
regulations will affect Federal agencies as well as the public.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            06/00/97
NPRM Comment Period End         08/00/97
Final Action                    09/00/97
Final Action Effective          10/00/97

Small Entities Affected: Undetermined

Government Levels Affected: Federal

[[Page 22466]]

Agency Contact: Nancy Allard, Regulatory Contact, Policy and 
Communications Staff, National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-7360
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA67
_______________________________________________________________________




3592. RESEARCHER REGISTRATION AND RESEARCH ROOM PROCEDURES

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2111

CFR Citation:  36 CFR 1254

Legal Deadline: None

Abstract: NARA is updating its regulations to lower the age at which a 
student may be granted full research privileges from 16 years old to 14 
years old; to extend the valid period of researcher cards issued by the 
automated application system from 2 years to 3 years; and to revise the 
list of equipment permitted in research rooms.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/97
NPRM Comment Period End         06/00/97
Final Action                    07/00/97
Final Action Effective          08/00/97

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Michael J. McReynolds, Director, Textual Reference 
Division, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001
Phone: 301 713-7250
Fax: 301 713-6907
Email: [email protected]

RIN: 3095-AA69
_______________________________________________________________________




3593. NARA FEE SCHEDULE

Priority:  Info./Admin./Other

Legal Authority:  44 USC 2104(a); 44 USC 2116(c)

CFR Citation:  36 CFR 1258

Legal Deadline: None

Abstract: NARA is revising the fees for reproduction services provided 
to the public for copies of records in its custody.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            03/31/97                    61 FR 15137
NPRM Comment Period End         05/30/97
Final Action                    06/00/97
Final Action Effective          07/00/97

Small Entities Affected: Undetermined

Government Levels Affected: None

Agency Contact: Sonia J. Rudo, National Archives Trust Fund Branch, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001
Phone: 301 713-6405
Fax: 301 713-7311
Email: [email protected]

RIN: 3095-AA71
_______________________________________________________________________




3594. NARA FREEDOM OF INFORMATION ACT REGULATIONS

Priority:  Info./Admin./Other

Legal Authority:  5 USC 552; 44 USC 2101 to 2118; EO 12600

CFR Citation:  36 CFR 1250; 36 CFR 1254

Legal Deadline: None

Abstract: NARA is updating its FOIA regulations governing NARA-created 
(administrative) records and records accessioned into the National 
Archives of the United States to reflect organizational and procedural 
changes.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            07/00/97
NPRM Comment Period End         09/00/97
Final Action                    10/00/97
Final Action Effective          11/00/97

Small Entities Affected: None

Government Levels Affected: None

Additional Information: NARA has decided to issue revised Privacy Act 
and FOIA regulations in separate rulemakings.

Agency Contact: Christopher Runkel, Deputy General Counsel, National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001
Phone: 301 713-6937
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA72
_______________________________________________________________________




3595.  LIMITATIONS ON TESTIMONY BY NARA EMPLOYEES

Priority:  Info./Admin./Other

Legal Authority:  5 USC 301; 44 USC 2104; 44 USC 2108 to 2109; 44 USC 
2112; 44 USC 2201 to 2207

CFR Citation:  36 CFR 1201; 36 CFR 1250; 36 CFR 1254

Legal Deadline: None

Abstract: This regulation will establish NARA's policies and procedures 
with respect to testimony by NARA staff and/or production of 
information and records in legal proceedings not involving the United 
States or NARA as a named party.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            07/00/97
NPRM Comment Period End         09/00/97
Final Action                    10/00/97
Final Action Effective          11/00/97

Small Entities Affected: None

Government Levels Affected: State, Local, Federal

Agency Contact: Christopher M. Runkel, Deputy General Counsel, National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001
Phone: 301 713-6937
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA75
_______________________________________________________________________




3596.  COLLECTION OF DEBTS OWED TO THE UNITED STATES BY NARA 
EMPLOYEES

Priority:  Info./Admin./Other

Legal Authority:  5 USC 5514; 31 USC 3701 to 3719; PL 104-134, sec 
31001 Debt Collection Improvement Act of 1996

CFR Citation:  36 CFR 1201

Legal Deadline: None

Abstract: This regulation will establish NARA's policies and procedures 
for handling collection, compromise, and terminations of debts owed to 
the United States by NARA employees,

[[Page 22467]]

including by salary and administrative offset. The regulation 
implements the Federal Claims Collection Act as amended by the Debt 
Collection Improvement Act of 1996.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/97
NPRM Comment Period End         06/00/97
Final Action                    07/00/97
Final Action Effective          08/00/97

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Christopher M. Runkel, Deputy General Counsel, National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001
Phone: 301 713-6937
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA76
_______________________________________________________________________


NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)    Final Rule Stage


  



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3597. DOMESTIC DISTRIBUTION OF UNITED STATES INFORMATION AGENCY 
MATERIALS IN THE CUSTODY OF THE NATIONAL ARCHIVES

Priority:  Other Significant

Legal Authority:  PL 101-246, sec 202

CFR Citation:  36 CFR 1256

Legal Deadline: None

Abstract: This rule will establish procedures for making available USIA 
produced motion pictures, films, videotapes, and other materials when 
the materials become eligible for domestic dissemination.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            01/31/97                     62 FR 4669
NPRM Comment Period End         04/01/97
Final Action                    05/00/97
Final Action Effective          06/00/97

Small Entities Affected: Businesses, Governmental Jurisdictions, 
Organizations

Government Levels Affected: None

Agency Contact: Michael J. Kurtz, Assistant Archivist, Office of 
Records Services - Washington, DC, National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-7000
Fax: 301 713-6915
Email: [email protected]

RIN: 3095-AA55
_______________________________________________________________________




3598. TRANSFER OF ELECTRONIC RECORDS

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2104(a); 44 USC 2107

CFR Citation:  36 CFR 1228.188

Legal Deadline: None

Abstract: NARA is updating its regulations relating to transfer of 
electronic records to the National Archives. The revision will clarify 
timing of transfers of electronic records and provide updated 
requirements for transfer media and data formats.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            07/29/96                    61 FR 39373
NPRM Comment Period End         09/27/96
Final Action                    06/00/97
Final Action Effective          07/00/97

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Kenneth Thibodeau, Director, Center for Electronic 
Records, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001
Phone: 301 713-6630
Fax: 301 713-6911

RIN: 3095-AA70
_______________________________________________________________________




3599.  DEBT COLLECTION

Priority:  Info./Admin./Other

Legal Authority:  5 USC 5514; 31 USC 3701 to 3719; PL 104-134, sec 
31001

CFR Citation:  36 CFR 1201

Legal Deadline: None

Abstract: This regulation will establish NARA's policies and procedures 
for implementing the Debt Collection Improvement Act of 1996. It 
provides for the collection, compromise, or termination of debts owed 
to the United States and NARA by adopting the Federal Claims Collection 
Standards promulgated by the General Accounting Office and Department 
of Justice.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

Final Action                    04/00/97
Final Action Effective          05/00/97

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Christopher M. Runkel, Deputy General Counsel, National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001
Phone: 301 713-6937
Fax: 301 713-7270
Email: [email protected]

RIN: 3095-AA77
[FR Doc. 97-5799 Filed 04-24-97; 8:45 am]
BILLING CODE 7515-01-F