[Unified Agenda of Federal Regulatory and Deregulatory Actions]
[National Archives and Records Administration Semiannual Regulatory Agenda]
[From the U.S. Government Printing Office, www.gpo.gov]



[[Page 23773]]




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Part XXVII



National Archives and Records Administration



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Semiannual Regulatory Agenda

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)                    


  



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Ch. XII

Unified Agenda of Federal Regulations

AGENCY: National Archives and Records Administration.

ACTION: Semiannual regulatory agenda.

_______________________________________________________________________

SUMMARY: This agenda announces the proposed regulatory actions that the 
National Archives and Records Administration (NARA) plans for the next 
12 months and those actions that have been completed since October 
1995. This agenda was developed under the guidelines in OMB's 
Memorandum for Regulatory Policy Officers at Executive Departments and 
Agencies and Managing and Executive Directors of Certain Agencies and 
Commissions, dated January 2, 1996. NARA's purpose in publishing this 
agenda is to allow interested persons an opportunity to have more 
comprehensive documentation of NARA's regulatory plans and to provide a 
systematic means of monitoring regulatory activity in NARA. Some of the 
regulations listed in the agenda are considered significant under 
Executive Order 12866 ``Regulatory Planning and Review.''

FOR FURTHER INFORMATION CONTACT: Mary Ann Hadyka, Regulatory Contact, 
Policy and Planning Division, (301) 713-6730.

Dated: February 28, 1996.

John W. Carlin,

Archivist of the United States.

                                               Proposed Rule Stage                                              
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
3666        NARA Facilities.......................................................................    3095-AA06 
3667        Federal Records Centers...............................................................    3095-AA27 
3668        Domestic Distribution of United States Information Agency Materials in the Custody of               
            the National Archives.................................................................    3095-AA55 
3669        Maintenance of Magnetic Computer Tape.................................................    3095-AA57 
3670        Standards for Agency Recordkeeping Requirements--Records, Nonrecord Materials, and                  
            Personal Papers.......................................................................    3095-AA61 
3671        NARA Privacy Act......................................................................    3095-AA66 
3672        Records Declassification..............................................................    3095-AA67 
3673        NARA Reproduction Services............................................................    3095-AA68 
3674        Researcher Registration and Research Room Procedures..................................    3095-AA69 
3675        Transfer of Electronic Records........................................................    3095-AA70 
3676        NARA Fee Schedule.....................................................................    3095-AA71 
3677        NARA Freedom of Information Act Regulations...........................................    3095-AA72 
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                                                Final Rule Stage                                                
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
3678        Audiovisual Records Management........................................................    3095-AA18 
3679        Preservation and Protection of and Access to the Presidential Historical Materials of               
            the Nixon Administration, Amendment of Public Access Regulations......................    3095-AA59 
3680        NARA Policy on Outside Employment.....................................................    3095-AA60 
3681        Disposition of Federal Records........................................................    3095-AA65 
----------------------------------------------------------------------------------------------------------------


                                                Completed Actions                                               
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
3682        National Historical Publications and Records Commission; Grant Procedures.............    3095-AA43 
3683        Location of Records and Hours of Use; Suitland Research Room..........................    3095-AA64 
----------------------------------------------------------------------------------------------------------------

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[[Page 23775]]




NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) Proposed Rule Stage


  



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3666. NARA FACILITIES

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2104(a); 44 USC 2110

CFR Citation:  36 CFR 1280

Legal Deadline: None

Abstract: NARA is updating its regulations on the use of NARA 
facilities and property to remove obsolete material and to clarify 
existing provisions, and to add provisions for the new facility in 
College Park, Maryland (Archives II).

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: Undetermined

Government Levels Affected: None

Agency Contact: Mary Ann Hadyka, Regulatory Contact, Policy and IRM 
Services, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-6730
Fax: 301 713-7270

RIN: 3095-AA06
_______________________________________________________________________




3667. FEDERAL RECORDS CENTERS

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2907; 44 USC 3103

CFR Citation:  36 CFR 1228

Legal Deadline: None

Abstract: NARA is updating regulations in subpart I of part 1228 
relating to transfer of records to Federal records centers to clarify 
provisions, update addresses, and remove outdated material. NARA is 
adding the Pittsfield Federal Records Center to the list of records 
centers in 36 CFR 1228.150 and 36 CFR 1253.6. The center, located at 
100 Dan Fox Drive in Pittsfield, Massachusetts is designated for 
storage of long-term records of Federal agencies. NARA is adding a new 
procedure under 36 CFR 1228.152 (e) stipulating that new accessions of 
Top Secret records will only be accepted at the Washington National 
Records Center.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Debra Leahy, Deputy Director, Field Operations 
Division, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-7210
Fax: 301 713-7205

RIN: 3095-AA27
_______________________________________________________________________




3668. DOMESTIC DISTRIBUTION OF UNITED STATES INFORMATION AGENCY 
MATERIALS IN THE CUSTODY OF THE NATIONAL ARCHIVES

Priority:  Other Significant

Legal Authority:  PL 101-246, sec 202

CFR Citation:  36 CFR 1256

Legal Deadline: None

Abstract: This rule will establish procedures for making available USIA 
produced motion pictures, films, videotapes, and other materials when 
the materials become eligible for domestic dissemination.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: Businesses, Governmental Jurisdictions, 
Organizations

Government Levels Affected: None

Agency Contact: Michael J. Kurtz, Assistant Archivist, Office of the 
National Archives, National Archives and Records Administration, The 
National Archives at College Park, 8601 Adelphi Road, College Park, MD 
20740-6001
Phone: 301 713-7000
Fax: 301 713-6915

RIN: 3095-AA55
_______________________________________________________________________




3669. MAINTENANCE OF MAGNETIC COMPUTER TAPE

Priority:  Other Significant

Legal Authority:  44 USC 2904; 44 USC 3101; 44 USC 3102; 44 USC 3105

CFR Citation:  36 CFR 1234.30

Legal Deadline: None

Abstract: NARA will revise 36 CFR 1234.30 to address the increasing 
diversity of digital storage media used to store electronic records. 
The current regulation contains several specifications that are 
applicable only to open reel magnetic tape. NARA will replace these 
specifics with general guidelines applicable to a variety of media. 
This regulation applies to Federal agencies which maintain Federal 
records on digital media.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            05/00/96
NPRM Comment Period End         07/00/96
Final Action                    08/00/96
Final Action Effective          09/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Kenneth Thibodeau, Director, Center for Electronic 
Records, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-6630
Fax: 301 713-6911

RIN: 3095-AA57
_______________________________________________________________________




3670. STANDARDS FOR AGENCY RECORDKEEPING REQUIREMENTS--RECORDS, 
NONRECORD MATERIALS, AND PERSONAL PAPERS

Priority:  Other Significant

Legal Authority:  44 USC 2904; 44 USC 2905; 44 USC 3101; 44 USC 3102; 
44 USC 3301; 44 USC 3314

CFR Citation:  36 CFR 1222

Legal Deadline: None

Abstract: This revision of the regulation expands the guidance on 
personal papers and adds a requirement for agencies to protect against 
the removal of Federal records by issuing written procedures for the 
removal of nonrecord and personal materials. It also adds a requirement 
that agencies document the removal of nonrecord

[[Page 23776]]

and personal materials and certify that no Federal records were taken. 
Finally, this revision provides more explicit guidance on records in 
electronic form.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Jean Keeting, Chief, Policy and Outreach Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-6677
Fax: 301 713-6850

RIN: 3095-AA61
_______________________________________________________________________




3671. NARA PRIVACY ACT

Priority:  Other

Legal Authority:  44 USC 2104(a); 5 USC 552(a)

CFR Citation:  36 CFR 1202

Legal Deadline: None

Abstract: NARA is updating its Privacy Act regulations governing NARA-
created (administrative) records to reflect organizational and 
procedural changes.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Nancy Allard, Regulatory Contact, Policy and IRM 
Services, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-6730
Fax: 301 713-7270

RIN: 3095-AA66
_______________________________________________________________________




3672. RECORDS DECLASSIFICATION

Priority:  Other Significant

Legal Authority:  44 USC 2101 to 2118; 5 USC 552; EO 12600; EO 12958; 
EO 12356

CFR Citation:  36 CFR 1254; 36 CFR 1260

Legal Deadline: None

Abstract: NARA plans to revise its regulations on mandatory review and 
declassification of its archival holdings to reflect the provision of 
EO 12958, Classified National Security Information. The revised 
regulations will affect Federal agencies as well as the public.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: Undetermined

Government Levels Affected: Federal

Agency Contact: Nancy Allard, Regulatory Contact, Policy and IRM 
Services, National Archives and Records Administration, National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-6730
Fax: 301 713-7270

RIN: 3095-AA67
_______________________________________________________________________




3673. NARA REPRODUCTION SERVICES

Priority:  Other

Legal Authority:  44 USC 2101 to 2118

CFR Citation:  36 CFR 1254

Legal Deadline: None

Abstract: NARA is updating its regulations regarding refunds by mail of 
unused amounts on debit cards used by researchers for self service 
copiers in the National Archives Building, the Washington National 
Records Center and the National Archives at College Park. In addition, 
this update shall include the hours of operation for the cashiers 
office at the National Archives at College Park location.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            08/00/96
NPRM Comment Period End         10/00/96
Final Action                    12/00/96
Final Action Effective          01/00/97

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Sonia R. Rudo, National Archives Trust Fund Branch, 
National Archives and Records Administration, 8601 Adelphi Road, 
College Park, MD 20740-6001
Phone: 301 713-6405
Fax: 301 713-7311

RIN: 3095-AA68
_______________________________________________________________________




3674. RESEARCHER REGISTRATION AND RESEARCH ROOM PROCEDURES

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2111

CFR Citation:  36 CFR 1254

Legal Deadline: None

Abstract: NARA is updating its regulations to lower the age at which a 
student may be granted full research privileges from 16 years old to 14 
years old; to extend the valid period of researcher cards issued by the 
automated application system from 2 years to 3 years; and to revise the 
list of equipment permitted in research rooms.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          07/00/96

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Sharon K. Fawcett, Director, User Services Division, 
National Archives and Records Administration, National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-6770
Fax: 301 713-6920

RIN: 3095-AA69
_______________________________________________________________________




3675. TRANSFER OF ELECTRONIC RECORDS

Priority:  Substantive, Nonsignificant

Legal Authority:  44 USC 2104(a); 44 USC 2107

CFR Citation:  36 CFR 1228.188

[[Page 23777]]

Legal Deadline: None

Abstract: NARA is updating its regulations relating to transfer of 
electronic records to the National Archives. The revision will clarify 
timing of transfers of electronic records and provide updated 
requirements for transfer media and data formats.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Kenneth Thibodeau, Director, Center for Electronic 
Records, National Archives and Records Administration, National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-6630
Fax: 301 713-6911

RIN: 3095-AA70
_______________________________________________________________________




3676.  NARA FEE SCHEDULE

Priority:  Other

Legal Authority:  44 USC 2104(a); 44 USC 2116(c)

CFR Citation:  36 CFR 1258

Legal Deadline: None

Abstract: NARA is revising the fees for reproduction services provided 
to the public for copies of records in its custody.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    06/00/96
Final Action Effective          07/00/96

Small Entities Affected: Undetermined

Government Levels Affected: None

Agency Contact: Sonia J. Rudo, National Archives Trust Fund Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-6405
Fax: 301 713-7311
Email: [email protected]

RIN: 3095-AA71
_______________________________________________________________________




3677.  NARA FREEDOM OF INFORMATION ACT REGULATIONS

Priority:  Other

Legal Authority:  5 USC 552; 44 USC 2101 to 2118; EO 12600

CFR Citation:  36 CFR 1250; 36 CFR 1254

Legal Deadline: None

Abstract: NARA is updating its FOIA regulations governing NARA-created 
(administrative) records and records accessioned into the National 
Archives of the United States to reflect organizational and procedural 
changes.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            04/00/96
NPRM Comment Period End         06/00/96
Final Action                    07/00/96
Final Action Effective          08/00/96

Small Entities Affected: None

Government Levels Affected: None

Additional Information: NARA has decided to issue revised Privacy Act 
and FOIA regulations in separate rulemakings.

Agency Contact: Mary Ronan, Team Leader, Policy and Planning Division, 
National Archives and Records Administration, The National Archives, 
Washington, DC 40408
Phone: 202 501-5461
Fax: 202 501-5244

RIN: 3095-AA72
_______________________________________________________________________


NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)    Final Rule Stage


  



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3678. AUDIOVISUAL RECORDS MANAGEMENT

Priority:  Other Significant

Legal Authority:  44 USC 2104(a); 44 USC 2904; 44 USC 3101

CFR Citation:  36 CFR 1228; 36 CFR 1232

Legal Deadline: None

Abstract: NARA is revising and expanding the regulations pertaining to 
audiovisual records management and the transfer of permanent 
audiovisual records to NARA from Federal agencies. The revisions are 
necessary in order to provide for new audiovisual media that are used 
in the creation of Federal records and to reflect the transfer to the 
Department of Commerce's National Technical Information Services of the 
centralized audiovisual distribution services formerly performed by the 
National Audiovisual Center.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

Final Rule - Organizational Name 
Change                          05/14/93                    58 FR 28506
NPRM                            09/28/95                    60 FR 50158
NPRM Comment Period End         11/27/95
Final Action                    04/00/96
Final Action Effective          05/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Jean Keeting, Chief, Policy and Outreach Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001
Phone: 301 713-7100
Fax: 301 713-6850

RIN: 3095-AA18
_______________________________________________________________________




3679. PRESERVATION AND PROTECTION OF AND ACCESS TO THE PRESIDENTIAL 
HISTORICAL MATERIALS OF THE NIXON ADMINISTRATION, AMENDMENT OF PUBLIC 
ACCESS REGULATIONS

Priority:  Other Significant

Legal Authority:  44 USC 2104; 44 USC 2111

CFR Citation:  36 CFR 1275

Legal Deadline: None

Abstract: NARA proposes to amend procedures for preserving and 
protecting the Presidential historical materials of the Nixon 
administration and for providing public access to these materials. The 
proposed amendments would clarify various terms that appear

[[Page 23778]]

in 36 CFR part 1275; clarify the nature of the archival processing 
being conducted on the Nixon Presidential Materials; and provide for 
the reproduction of the Nixon White House tape recordings.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            03/25/94                    59 FR 14128
NPRM Comment Period End         05/24/94
Final Action                    04/00/96
Final Action Effective          04/00/96

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Amy Krupsky, Office of General Counsel, National 
Archives and Records Administration, Washington, DC 20408
Phone: 202 501-5535
Fax: 202 501-5955

RIN: 3095-AA59
_______________________________________________________________________




3680. NARA POLICY ON OUTSIDE EMPLOYMENT

Priority:  Other

Legal Authority:  5 USC 7301; EO 12674; EO 12731

CFR Citation:  5 CFR 7600

Legal Deadline: None

Abstract: The new Office of Government Ethics regulations in 5 CFR part 
2635 require agencies to reissue their internal regulations on outside 
employment by agency personnel as a supplement to the OGE regulations. 
NARA will reissue its internal regulations on outside employment as 5 
CFR part 7600. These regulations will affect only NARA employees.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

Final Action                    04/00/96
Final Action Effective          04/00/96

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Christopher Runkel, Designated Ethics Official, 
National Archives and Records Administration, The National Archives, 
Washington, DC 20408
Phone: 202 501-5535
Fax: 202 501-5955

RIN: 3095-AA60
_______________________________________________________________________




3681. DISPOSITION OF FEDERAL RECORDS

Priority:  Other Significant

Legal Authority:  44 USC 2101 et seq; 44 USC 2901 et seq; 44 USC 3101 
et seq

CFR Citation:  36 CFR 1228.32; 36 CFR 1228.54

Legal Deadline: None

Abstract: NARA is amending its regulations to require reimbursement for 
all temporary records maintained in Federal records centers that have 
exceeded the authorized disposal date.

Timetable:
________________________________________________________________________

Action                            Date                      FR Cite

________________________________________________________________________

NPRM                            09/26/95                    60 FR 49532
NPRM Comment Period End         11/27/95
Final Action                    04/00/96
Final Action Effective          04/00/96

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Debra Leahy, Deputy Director, Field Operations 
Division, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001
Phone: 301 713-7210
Fax: 301 713-7205

RIN: 3095-AA65
_______________________________________________________________________


NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)   Completed Actions


  



_______________________________________________________________________




3682. NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION; GRANT 
PROCEDURES

Priority:  Substantive, Nonsignificant

CFR Citation:  36 CFR 1206

Completed:
________________________________________________________________________

Reason                            Date                      FR Cite

________________________________________________________________________

Final Action                    02/13/96                     61 FR 5656
Final Action Effective          03/14/96

Small Entities Affected: Governmental Jurisdictions, Organizations

Government Levels Affected: State, Local

Agency Contact: Nancy Sahli
Phone: 202 501-5610
Fax: 202 501-5601

RIN: 3095-AA43
_______________________________________________________________________




3683. LOCATION OF RECORDS AND HOURS OF USE; SUITLAND RESEARCH ROOM

Priority:  Other

CFR Citation:  36 CFR 1253

Completed:
________________________________________________________________________

Reason                            Date                      FR Cite

________________________________________________________________________

Final Action                    01/05/96                      61 FR 390
Final Action Effective          09/09/95

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Mary Ann Hadyka
Phone: 301 713-6730
Fax: 301 713-7270

RIN: 3095-AA64
[FR Doc. 96-6553 Filed 05-10-96; 8:45 am]
BILLING CODE 7515-01-F