[Unified Agenda of Federal Regulations]
[National Archives and Records Administration Semiannual Regulatory Agenda]
[From the U.S. Government Printing Office, www.gpo.gov]


[[Page 24081]]


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Part XXVIII





National Archives and Records Administration





_______________________________________________________________________



Semiannual Regulatory Agenda

Federal Register / Vol. 60, No. 88 / Monday, May 8, 1995 / 
Unified Agenda


Federal Register / Vol. 60, No. 88 / Monday, May 8, 1995 / 
Unified Agenda
[[Page 24082]]

=======================================================================

______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)                   
  
______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Ch. XII

Unified Agenda of Federal Regulations

AGENCY: National Archives and Records Administration.

ACTION: Semiannual agenda.

______________________________________________________________________

SUMMARY: This agenda announces the proposed regulatory actions that the 
National Archives and Records Administration (NARA) plans for the next 
12 months and those actions that have been completed since October 
1994. This agenda was developed under the guidelines in OMB's 
Memorandum for Regulatory Policy Officers at Executive Departments and 
Establishments, dated December 21, 1994. NARA's purpose in publishing 
this agenda is to allow interested persons an opportunity to have more 
comprehensive documentation of NARA's regulatory plans and to provide a 
systematic means of monitoring regulatory activity in NARA. Some of the 
regulations listed in the agenda are considered significant under 
Executive Order 12866 ``Regulatory Planning and Review.''

FOR FURTHER INFORMATION CONTACT: Mary Ann Hadyka, Regulatory Contact, 
Policy and Planning Division, (301) 713-6730.

Dated: February 22, 1995.

Ralph C. Bledsoe,

Acting Archivist of the United States.

                                                  Prerule Stage                                                 
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
4129        Maintenance of Magnetic Computer Tape.................................................    3095-AA57 
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                                               Proposed Rule Stage                                              
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
4130        NARA Facilities.......................................................................    3095-AA06 
4131        Audiovisual Records Management........................................................    3095-AA18 
4132        Federal Records Centers...............................................................    3095-AA27 
4133        National Historical Publications and Records Commission; Grant Procedures.............    3095-AA43 
4134        Domestic Distribution of United States Information Agency Materials in the Custody of               
            the National Archives.................................................................    3095-AA55 
4135        Standards for Agency Recordkeeping Requirements--Records, Nonrecord Materials, and                  
            Personal Papers.......................................................................    3095-AA61 
4136        Transfer of Records to Federal Records Centers........................................    3095-AA62 
----------------------------------------------------------------------------------------------------------------


                                                Final Rule Stage                                                
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
4137        Vital Records.........................................................................    3095-AA51 
4138        Preservation and Protection of and Access to the Presidential Historical Materials of               
            the Nixon Administration, Amendment of Public Access Regulations......................    3095-AA59 
4139        NARA Policy on Outside Employment.....................................................    3095-AA60 
4140        NARA Reproduction Fee Schedule........................................................    3095-AA63 
----------------------------------------------------------------------------------------------------------------


                                           Completed/Longterm Actions                                           
----------------------------------------------------------------------------------------------------------------
                                                                                                     Regulation 
 Sequence                                           Title                                            Identifier 
  Number                                                                                               Number   
----------------------------------------------------------------------------------------------------------------
4141        Administrative Requirements for Grants and Cooperative Agreements.....................    3095-AA23 
4142        Electronic Mail Systems...............................................................    3095-AA58 
----------------------------------------------------------------------------------------------------------------



[[Page 24083]] 
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)      Prerule Stage
  
______________________________________________________________________


4129. MAINTENANCE OF MAGNETIC COMPUTER TAPE

Legal Authority:  44 USC 2904; 44 USC 3101; 44 USC 3102; 44 USC 3105

CFR Citation:  36 CFR 1234.28

Legal Deadline: None

Abstract: NARA will revise 36 CFR 1234.28 to address the increasing 
diversity of digital storage media used to store electronic records. 
The current regulation contains several specifications that are 
applicable only to open reel magnetic tape. NARA will replace these 
specifics with general guidelines applicable to a variety of media. 
This regulation applies to Federal agencies which maintain Federal 
records on digital media.

Timetable: Next Action Undetermined

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Kenneth Thibodeau, Director, Center for Electronic 
Records, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001, 301 713-6630

RIN: 3095-AA57



______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4130. NARA FACILITIES

Priority:  Agency Priority

Legal Authority:  44 USC 2104(a); 44 USC 2110

CFR Citation:  36 CFR 1280

Legal Deadline: None

Abstract: NARA is updating its regulations on the use of NARA 
facilities and property to remove obsolete material and to clarify 
existing provisions, and to add provisions for the new facility in 
College Park, Maryland (Archives II).

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            06/00/95
NPRM Comment Period End         07/00/95
Final Action                    09/00/95
Final Action Effective          10/00/95

Small Entities Affected: Undetermined

Government Levels Affected: None

Agency Contact: Mary Ann Hadyka, Regulatory Contact, Policy and IRM 
Services, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001, 301 713-6730

RIN: 3095-AA06
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4131. AUDIOVISUAL RECORDS MANAGEMENT

Priority:  Agency Priority

Legal Authority:  44 USC 2104(a); 44 USC 2904; 44 USC 3101

CFR Citation:  36 CFR 1228; 36 CFR 1232

Legal Deadline: None

Abstract: NARA is revising and expanding the regulations pertaining to 
audiovisual records management and the transfer of permanent 
audiovisual records to NARA from Federal agencies. The revisions are 
necessary in order to provide for new audiovisual media that are used 
in the creation of Federal records and to reflect the transfer to the 
Department of Commerce's National Technical Information Services of the 
centralized audiovisual distribution services formerly performed by the 
National Audiovisual Center.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

Final Action Organizational Name 
Change                          05/14/93                    58 FR 28506
NPRM                            04/00/95
NPRM Comment Period End         06/00/95
Final Action                    07/00/95
Final Action Effective          08/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Jean Keeting, Acting Chief, Policy and Outreach Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001, 301 713-
7100

RIN: 3095-AA18
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4132. FEDERAL RECORDS CENTERS

Priority:  Agency Priority

Legal Authority:  44 USC ch 21; 44 USC ch 29; 44 USC ch 31

CFR Citation:  36 CFR 1228

Legal Deadline: None

Abstract: NARA is updating regulations in subpart I of part 1228 
relating to transfer of records to Federal records centers to clarify 
provisions and to remove outdated material.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            05/00/95
NPRM Comment Period End         07/00/95
Final Action                    08/00/95
Final Action Effective          09/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Debra Leahy, Deputy Director, Field Operations 
Division, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001, 301 713-7210

RIN: 3095-AA27
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4133. NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION; 
GRANT PROCEDURES

Priority:  Agency Priority

Legal Authority:  44 USC 2104(a); 44 USC 2501 to 2506

CFR Citation:  36 CFR 1206

Legal Deadline: None

Abstract: To update the program descriptions; to revise appointment 
procedures for state historical advisory boards; to cite audit 
requirements of OMB Circular A-133, ``Audits of Institutions of Higher 
Education and Other Nonprofit Organizations'' ; and to notify grantees 
of the lobbying certification requirement for grants of $100,000 or 
more; and to incorporate OMB Circular A-110, ``Uniform Administrative 
Requirements for Grants and Agreements With Institutions of Higher 
Education, Hospitals and Other Nonprofit Organizations.'' 
[[Page 24084]] 

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            05/00/95
Interim Final Rule 
Implementation of OMB Circular 
A-110                           05/00/95
NPRM Comment Period End         07/00/95
Final Action                    08/00/95
Final Action Effective          09/00/95

Small Entities Affected: Governmental Jurisdictions, Organizations

Government Levels Affected: State, Local

Agency Contact: Nancy Sahli, Acting Executive Director, National 
Historical Publications and Records Comm., National Archives and 
Records Administration, Washington, DC 20408, 202 501-5610

RIN: 3095-AA43
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4134. DOMESTIC DISTRIBUTION OF UNITED STATES INFORMATION AGENCY 
MATERIALS IN THE CUSTODY OF THE NATIONAL ARCHIVES

Legal Authority:  PL 101-246, sec 202

CFR Citation:  36 CFR 1256

Legal Deadline: None

Abstract: This rule will establish procedures for making available USIA 
produced motion pictures, films, videotapes, and other materials when 
the materials become eligible for domestic dissemination.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            06/00/95
NPRM Comment Period End         08/00/95
Final Action                    09/00/95
Final Action Effective          10/00/95

Small Entities Affected: Businesses, Governmental Jurisdictions, 
Organizations

Government Levels Affected: None

Agency Contact: Michael J. Kurtz, Assistant Archivist, Office of the 
National Archives, National Archives and Records Administration, The 
National Archives at College Park, 8601 Adelphi Road, College Park, MD 
20740-6001, 301 713-7000

RIN: 3095-AA55
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________

4135. STANDARDS FOR AGENCY RECORDKEEPING REQUIREMENTS--RECORDS, 
NONRECORD MATERIALS, AND PERSONAL PAPERS

Priority:  Regulatory Plan

Legal Authority:  44 USC 2904; 44 USC 2905; 44 USC 3101; 44 USC 3102; 
44 USC 3301; 44 USC 3314

CFR Citation:  36 CFR 1222

Legal Deadline: None

Abstract: This regulation expands regulatory guidance on personal 
papers and adds a requirement for agencies to protect against the 
removal of Federal records by issuing written procedures for the 
removal of nonrecord and personal materials. It also adds a requirement 
that agencies document the removal of nonrecord and personal materials 
and certify that no Federal records were taken. Finally, this revision 
provides more explicit guidance on records in electronic form.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            05/00/95
NPRM Comment Period End         07/00/95
Final Action                    09/00/95
Final Action Effective          10/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Jean Keeting, Acting Chief, Policy and Outreach Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001, 301 713-
6677

RIN: 3095-AA61
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)Proposed Rule Stage
  
______________________________________________________________________


4136.  TRANSFER OF RECORDS TO FEDERAL RECORDS CENTERS

Legal Authority:  44 USC 2907

CFR Citation:  36 CFR 1228.150; 36 CFR 1228.152(f); 36 CFR 1253.6

Legal Deadline: None

Abstract: NARA is adding the Pittsfield Federal Records Center to the 
list of records centers in 36 CFR 1228.150 and 36 CFR 1253.6. The 
center, located at 100 Dan Fox Drive in Pittsfield, Massachusetts, is 
designated for storage of long-term records of Federal agencies. One of 
the objectives of the NARA GPRA Pilot Study is to reduce the time 
allowed for agencies to transfer records after receiving FRC approval. 
Currently, agencies have up to 90 days after FRC approval to accomplish 
the transfer of records to the center. NARA proposes to revise 36 CFR 
1228.152(f) to reduce the transfer period to 60 days, with the 
exception of overseas offices which are given 120 days for transfer of 
records.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            04/00/95
NPRM Comment Period End         06/00/95
Final Action                    07/00/95
Final Action Effective          08/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Debra Leahy, Deputy Director, Field Operations 
Division, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001, 301 713-7210

RIN: 3095-AA62



______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)   Final Rule Stage
  
______________________________________________________________________

4137. VITAL RECORDS

Priority:  Agency Priority

Legal Authority:  44 USC 2104(a); 44 USC 2904(a); 44 USC 3101; 44 USC 
3102; 44 USC 3105

CFR Citation:  36 CFR 1236

Legal Deadline: None

Abstract: This change updates NARA's regulations regarding agency vital 
records programs.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            05/31/94                    59 FR 28033
NPRM Comment Period End         08/01/94    59 FR 28033 [[Page 24085]] 
Final Action                    04/00/95
Final Action Effective          05/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: Jean Keeting, Acting Chief, Policy and Outreach Branch, 
National Archives and Records Administration, The National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001, 301 713-
7100

RIN: 3095-AA51
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)   Final Rule Stage
  
______________________________________________________________________

4138. PRESERVATION AND PROTECTION OF AND ACCESS TO THE PRESIDENTIAL 
HISTORICAL MATERIALS OF THE NIXON ADMINISTRATION, AMENDMENT OF PUBLIC 
ACCESS REGULATIONS

Priority:  Agency Priority

Legal Authority:  44 USC 2104; 44 USC 2111

CFR Citation:  36 CFR 1275

Legal Deadline: None

Abstract: NARA proposes to amend procedures for preserving and 
protecting the Presidential historical materials of the Nixon 
administration and for providing public access to these materials. The 
proposed amendments would clarify various terms that appear in 36 CFR 
part 1275; clarify the nature of the archival processing being 
conducted on the Nixon Presidential Materials; and provide for the 
reproduction of the Nixon White House tape recordings.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

NPRM                            03/25/94                    59 FR 14128
NPRM Comment Period End         05/24/94                    59 FR 14128
Final Action                    06/00/95
Final Action Effective          07/00/95

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Amy Krupsky, Office of General Counsel, National 
Archives and Records Administration, Washington, DC 20408, 202 501-5535

RIN: 3095-AA59
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)   Final Rule Stage
  
______________________________________________________________________

4139. NARA POLICY ON OUTSIDE EMPLOYMENT

Legal Authority:  5 CFR 2635

CFR Citation:  5 CFR 7600

Legal Deadline: None

Abstract: The new Office of Government Ethics regulations in 5 CFR part 
2635 require agencies to reissue their internal regulations on outside 
employment by agency personnel as a supplement to the OGE regulations. 
NARA will reissue its internal regulations on outside employment as 5 
CFR part 7600. These regulations will affect only NARA employees.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

Final Action                    04/00/95
Final Action Effective          04/00/95

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Christopher Runkel, Acting General Counsel/Designated 
Ethics Official, National Archives and Records Administration, The 
National Archives, Washington, DC 20408, 202 501-5535

RIN: 3095-AA60
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)   Final Rule Stage
  
______________________________________________________________________


4140.  NARA REPRODUCTION FEE SCHEDULE

Legal Authority:  44 USC 2116(c)

CFR Citation:  36 CFR 1258

Legal Deadline: None

Abstract: NARA is amending its reproduction fee regulations to correct 
addresses and remove certain photographic reproductions and fees from 
the published fee schedule. These processes will continue to be made 
available; however, alternative methods of providing the reproductions 
of records held by three NARA offices may have different charges than 
those currently published in 36 CFR part 1258.

Timetable:
_______________________________________________________________________

Action                            Date                      FR Cite

_______________________________________________________________________

Interim Final Rule              01/30/95                     60 FR 5579
Final Action                    05/00/95

Small Entities Affected: None

Government Levels Affected: None

Agency Contact: Mary Ann Hadyka, Regulatory Contact, Policy and IRM 
Services, National Archives and Records Administration, The National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001, 301 713-6730

RIN: 3095-AA63



______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONCompleted/Longterm Actions
  
______________________________________________________________________

4141. ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE 
AGREEMENTS

CFR Citation:  36 CFR 1207

Completed:
_______________________________________________________________________

Reason                            Date                      FR Cite

_______________________________________________________________________

Final Action                    04/19/95                    60 FR 19638
Final Action Effective          05/19/95                    60 FR 19638

Small Entities Affected: None

Government Levels Affected: State, Local

Agency Contact: Mary Ann Hadyka, 301 713-6730

RIN: 3095-AA23
______________________________________________________________________




______________________________________________________________________

NATIONAL ARCHIVES AND RECORDS ADMINISTRATIONCompleted/Longterm Actions
  
______________________________________________________________________


4142. ELECTRONIC MAIL SYSTEMS

Priority:  Regulatory Plan

CFR Citation:  36 CFR 1220; 36 CFR 1222; 36 CFR 1234

Completed:
_______________________________________________________________________

Reason                            Date                      FR Cite

_______________________________________________________________________

Final Action                    12/00/95
Final Action Effective          12/00/95

Small Entities Affected: None

Government Levels Affected: Federal

Agency Contact: James Hastings, 301 713-7096

RIN: 3095-AA58
[FR Doc. 95-5205 Filed 05-05-95; 8:45 am]
BILLING CODE 7515-01-F