[U.S. Government Printing Office Style Manual]
[Chapter 1 - Advice to Authors and Editors]
[From the U.S. Government Publishing Office, www.gpo.gov]


The GPO Style Manual is intended to facilitate Government printing. 
Careful observance of the following suggestions will aid in expediting 
your publication and also reduce printing costs. 

1.1.  Making changes after submission of copy delays the production 
      of the publication and adds to the expense of the work; 
      therefore, copy must be carefully edited before being submitted 
      to the Government Printing Office.  
1.2.  Legible copy, not faint reproductions, must be furnished.  
1.3.  Copy should be on one side only with each sheet numbered 
      consecutively. If both sides of copy are to be used, a duplicate 
      set of copy must be furnished.  
1.4.  To avoid unnecessary expense, it is advisable to have each page 
      begin with a new paragraph.  
1.5.  Proper names, signatures, figures, foreign words, and technical 
      terms should be written plainly.  
1.6.  Chemical symbols, such as Al, Cl, Tl are sometimes mistaken for 
      A1, C1, T1. Editors must indicate whether the second character 
      is a letter or a figure.  
1.7.  Footnote reference marks in text and tables should be arranged 
      consecutively from left to right across each page of copy.  
1.8.  Photographs, drawings, and legends being used for illustrations 
      should be placed in the manuscript where they are to appear in 
      the publication. They should be on individual sheets, as they 
      are handled separately during typesetting.  
1.9.  If a publication is composed of several parts, a scheme of the 
      desired arrangement must accompany the first installment of copy.  
1.10. To reduce the possibility of costly blank pages, avoid use of 
      new odd pages and halftitles whenever possible. Generally these 
      refinements should be limited to quality bookwork.  

1.11. Samples should be furnished if possible. They should be plainly 
      marked showing the desired type, size of type page, illustrations 
      if any, paper, trim, lettering, and binding. 
1.12. In looseleaf or perforated-on-fold work, indicate folio sequence, 
      including blank pages, by circling in blue. Begin with first 
      text page (title). Do not folio separate covers or dividers. 
1.13. Indicate on copy if separate or self-cover. When reverse printing 
      in whole or in part is required, indicate if solid or tone. 
1.14. Avoid use of oversize fold-ins wherever possible. This can be 
      done by splitting a would-be fold-in and arranging the material 
      to appear as facing pages in the text. Where fold-ins are 
      numerous and cannot be split, consideration should be given to 
      folding and inserting these into an envelope pasted to the inside 
      back cover. 
1.15. Every effort should be made to keep complete jobs of over 4 
      pages to signatures (folded units) of 8, 12, 16, 24, or 32 pages. 
      Where possible, avoid having more than two blank pages at the 
      end. 
1.16. Indicate alternative choice of paper on the requisition. Where 
      possible, confine choice of paper to general use items carried 
      in inventory as shown in the GPO Paper Catalog. 
1.17. If nonstandard trim sizes and/or type areas are used, indicate 
      head and back margins. Otherwise, GPO will determine the margins. 
1.18. Customers should submit copy for running heads and indicate 
      the numbering sequence for folios, including the preliminary 
      pages. 
1.19. Corrections should be made on first proofs returned, as later 
      proofs are intended for verification only. All corrections must 
      be indicated on the ``R'' (revise) set of proofs, and only that 
      set should be returned to GPO. 
1.20. Corrections should be marked in the margins of a proof opposite 
      the indicated errors, not by writing over the print or between 
      the lines. All queries on proofs must be answered. 
1.21. The following GPO publications relate to material included in 
      this Manual. They may be purchased from the Superintendent of 
      Documents, Government Printing Office, Washington, DC 20402. 

Word Division: Supplement to the United States Government Printing 
Office Style Manual 
This publication serves as a quick reference guide for finding 
correct word divisions, as well as a spelling and pronunciation guide. 
In addition to the list of words with divisions, it also contains 
wordbreak rules and line-ending rules. Prepared especially for GPO 
printers and proofreaders, this supplement is equally useful for 
keyboarding. 1987. 

Government Paper Specifications 
The purpose of these standards is to achieve compliance with relevant 
statutes regarding printing papers; address environmental, workplace 
safety, and paper longevity issues; and achieve maximum savings in 
the Government's paper purchases. 2008. 

GPO Paper Samples 

This publication is a supplement to Government Paper Specification 
Standards. It includes samples of papers used by GPO. Used as a 
planning aid and guide in selecting an adequate grade, weight, and 
color of paper for a job of printing. 2008. 

For the latest information about the availability of these and other 
such publications, go to: http://bookstore.gpo.gov. 

1.22. Corrections made to proofs should be indicated as follows: 

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\1\ In lieu of the traditional mark ``tr'' used to indicate letter or 
number transpositions, the striking out of the incorrect letters or 
numbers and the placement of the correct matter in the margin of the 
proof is the preferred method of indicating transposition corrections. 
\2\ Corrections involving more than two characters should be marked 
by striking out the entire word or number and placing the correct form 
in the margin.  This mark should be reserved to show transposition 
of words. 
\3\ The form of any query carried should be such that an answer may 
be given simply by crossing out the complete query if a negative 
decision is made or the right-hand (question mark) portion to indicate 
an affirmative answer. 

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 Note.--The system of marking proofs can be made easier by the use 
of an imaginary vertical line through the center of the type area.  
The placement of corrections in the left-hand margin for those errors 
found in the left-hand portion of the proof and in the right-hand 
margin for right-side errors prevents overcrowding of marks and 
facilitates corrections. 
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