[U.S. Government Printing Office Style Manual]
[Chapter 2 - General instructions]
[From the U.S. Government Publishing Office, www.gpo.gov]


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                        2. GENERAL INSTRUCTIONS

                              JOB PLANNING

  2.1. The use of computers has dramatically altered every 
phase of the printing industry beginning with the basic 
planning of each new job. New publications are evaluated by 
application specialists who review their requirements and 
design the necessary formats. Each format is made to conform 
exactly to the copy's specifications for page dimensions, line 
length, indentions, typefaces, etc. Upon completion, sample 
pages are produced and submitted to the customer. At this time, 
the customer agencies are requested to indicate precise details 
of any style changes because this set of pages serves as a 
guide for the copy preparer, the beginning of actual
production.
  2.2. In recent years, changes in the needs of the library 
community have led to a move toward uniform treatment of the 
component parts of publications. In developing standards to 
guide publishers of Government books, consideration has been 
given to the changing needs of those who seek to produce, 
reference, index, abstract, store, search, and retrieve data. 
Certain identifying elements shall be printed on all 
publications in accordance with this Manual and with standards 
developed by the (ANSI) American National Standards Institute, Inc.
  Publications such as books and pamphlets should contain:
  (a) Title and other title information;
  (b) Name of department issuing or creating publication;
  (c) Name of author(s) and editor(s) (department or 
individual);
  (d) Date of issuance;
  (e) Availability (publisher, printer, or other source and 
address);
  (f) Superintendent of Documents classification and stock 
numbers if applicable; and
  (g) The ISBN (International Standard Book Number).
  (See ANSI Standard Z39.15, Title Leaves of a Book.)
  Reports of a scientific or technical nature should contain:
  (a) Title and other title information;
  (b) Report number;

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[GRAPHIC(S) NOT AVAILABLE IN TIFF FORMAT]



NOTES:

  (1) This sample report cover is reduced in size.
  (2) In this sample, items are justified left. Other cover designs and 
typefaces are acceptable.
  (3) This sample page was prepared according to the guidelines of the 
American National Standards Institute, 11 West 42d St., New York, NY 
10036. Users of ANSI standards are cautioned that all standards are 
reviewed periodically and subject to revision.

[[Page 9]]

  (c) Author(s);
  (d) Performing organization;
  (e) Sponsoring department;
  (f) Date of issuance;
  (g) Type of report and period covered;
  (h) Availability (publisher, printer, or other source and 
address); and
  (i) Superintendent of Documents classification and stock 
numbers if applicable.
  (See ANSI/NISO Standard Z39.18--1995, Scientific and 
Technical Reports--Elements, Organization, and Design.)
  Journals, magazines, periodicals, and similar publications 
should contain:
  (a) Title and other title information;
  (b) Volume and issue numbers;
  (c) Date of issue;
  (d) Publishing or sponsoring department;
  (e) Availability (publisher, printer, or other source and 
address);
  (f) International Standard Serial Number; and
  (g) Superintendent of Documents classification and stock 
numbers if applicable.
  (See ANSI Standard Z39.1, American Standard Reference Data 
and Arrangement of Periodicals.)

                                 MAKEUP

  2.3. When the following elements occur in Government 
publications, they should appear in the sequence listed below. 
The designation ``new odd page'' generally refers to bookwork 
and is not required in most pamphlet- and magazine-type 
publications.
  a. Frontispiece, faces title page.
  b. False title (frontispiece, if any, on back).
  c. Title page (new odd page).
  d. Back of title, blank, but frequently carries such useful 
bibliographic information as list of board members, 
congressional resolution authorizing publication, note of 
editions and printings, GPO imprint if departmental imprint 
appears on title page, sales notice, etc.
  e. Letter of transmittal (new odd page).
  f. Foreword, differs from a preface in that it is an 
introductory note written as an endorsement by a person other 
than the author

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(new odd page). An introduction differs from a foreword or a 
preface in that it is the initial part of the text; if the book 
is divided into chapters, it should be the first chapter.
  g. Preface, by author (new odd page).
  h. Acknowledgments (if not part of preface) (new odd page).
  i. Contents (new odd page), immediately followed by list of 
illustrations and list of tables, as parts of contents.
  j. Text, begins with page 1 (if halftitle is used, begins 
with p. 3).
  k. Glossary (new odd page).
  l. Bibliography (new odd page).
  m. Appendix (new odd page).
  n. Index (new odd page).
  2.4. Preliminary pages use small-cap Roman numerals. Pages in 
the back of the book (index, etc.), use lowercase Roman 
numerals.
  2.5. Booklets of 32 pages or less can be printed more 
economically with a self-cover. A table of contents, title 
page, foreword, preface, etc., is not usually necessary with so 
few pages. If some of this preliminary matter is necessary, it 
is more practical if combined; i.e., contents on cover; 
contents, title, and foreword on cover 2, etc.
  2.6. Widow lines (lines less than full width of measure) at 
top of pages are to be avoided, if possible, but are permitted 
if absolutely necessary to maintain uniform makeup and page 
depth. Rewording to fill the line is a much preferred 
alternative.
  2.7. Paragraphs may start on the last line of a page, 
whenever necessary. If it is found necessary to make a short 
page, the facing page should be of approximate equal depth.
  2.8. A blank space or sink of 6 picas should be placed at the 
head of each new odd or even page of 46-pica or greater depth; 
pages with a depth of from 36 to 45 picas, inclusive, will 
carry a 5-pica sink; pages less than 36 picas, 4 picas.
  2.9. When top centered folios are used, the folio on a new 
page is set 2 points smaller than the top folios. They are 
centered at the bottom and enclosed in parentheses.
  2.10. Where running heads with folios are used, heads are 
included in overall page depth. However, first pages of 
chapters and pages with bottom folios do not include the folios 
as part of the overall page depth.
  2.11. Jobs that have both running heads and bottom folios or 
just bottom folios will align all of the page numbers on the 
bottom in the margin, including those on preliminary pages. If 
at all possible avoid use of running heads in conjunction with 
bottom folios.

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  2.12. Contents, list of illustrations, preface, or any other 
matter that makes a page in itself will retain normal 6-pica 
sink.
  2.13. Footnote references are repeated in boxheads or in 
continued lines over tables, unless special orders are given 
not to do so.
  2.14. When a table continues, its headnote is repeated 
without the word Continued.
  2.15. A landscape or broadside table that continues from an 
even to an odd page must be positioned to read through the 
center (gutter) of the publication when its size is not 
sufficient to fill both pages.
  2.16. A broadside table of less than page width will center 
on the page.
  2.17. Centerheads, whether in boldface, caps, caps and small 
caps, small caps, or italic, should have more space above than 
below. Uniform spacing should be maintained throughout the 
page.
  2.18. In making up a page of two or more columns, text 
preceding a page-width illustration will be divided equally 
into the appropriate number of columns above the illustration.
  2.19. Two or more short footnotes may be combined into one 
line, with 2 ems of space between.
  \1\ Preliminary.    \2\ Including imported cases.    \3\ Imported.
  2.20. All backstrips should read down (from top to bottom).

                            COPY PREPARATION

  2.21. At the beginning of each job the proper formats must be 
plainly marked. New Odd or New Page, Preliminary, Cover, Title, 
or Back Title should also be plainly indicated.
  2.22. Copy preparers must mark those things not readily 
understood when reading the manuscript. They must also mark the 
correct element identifier code for each data element, as well 
as indicate other matters of style necessary to give the 
publication good typographic appearance.
  2.23. Preparers must indicate the proper subformat at the 
beginning of each extension; verify folio numbers; and plainly 
indicate references, footnotes, cut-ins, etc. Unless otherwise 
marked, text matter will be set in 10-point solid and tables in 
7 point. In tables utilizing down rules, unless a specific 
weight is requested by the customer, hairline rules will be 
used. (See rule 13.3.)
  2.24. Quoted, or extract matter, and lists should be set 
smaller than text with space above and below. Quotation marks 
at the beginning and end of paragraphs should be omitted. If 
the same type size is used, quoted matter should be indented 2 
ems on both sides with space top and bottom, and initial and 
closing quotes should be omitted.

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capitalization

  2.25. Unusual use of capital and lowercase letters should be 
indicated by the customer to guarantee correct usage.

Datelines, addresses, and signatures

  2.26. Copy preparers must mark caps, small caps, italic, 
abbreviations, indentions, and line breaks where necessary. 
(For more detailed instructions, see the chapter ``Datelines, 
Addresses, and Signatures.'')

Decimals and common fractions

  2.27. In figure columns containing both decimals and common 
fractions, such decimals and/or fractions will not be aligned. 
The columns will be set flush right.

``Et cetera,'' ``etc.,'' and ``and so forth''

  2.28. In printing a speaker's language, the words and so 
forth or et cetera are preferred, but in FIC & punc. matter 
etc., is acceptable. If a quoted extract is set in type smaller 
than that of the preceding text and the speaker has summed up 
the remainder of the quotation with the words and so forth or 
et cetera, these words should be placed at the beginning of the 
next line, flush and lowercase, and an em dash should be used 
at the end of the extract.

Folioing and stamping copy

  2.29. Folio numbers should be placed in the upper right 
corner, preferably half an inch from the top.

Headings

  2.30. The element identifier codes to be used for all 
headings must be marked. Caps, caps and small caps, small caps, 
caps and lowercase, lowercase first up (first word and proper 
nouns capitalized), or italic must be prepared. (See rule 
3.49.)

Pickup

  2.31. The jacket number of a job from which matter is to be 
picked up must be indicated. New matter and pickup matter 
should conform in style.

Sidenotes and cut-in notes

  2.32. Sidenotes and cut-in notes are set each line flush left 
and ragged right, unless otherwise prepared, and are always set 
solid. Sidenotes are usually set in 6 point, 4\1/2\ picas wide. 
Footnotes to sidenotes and text should be set 21\1/2\ picas.
[[NOTE: Sec. 920. Abuse of the rule.]]   An alleged violation of the 
rule relating to admission to the floor presents a question of privilege 
(III, 2624, 2625; VI, 579), but not a higher question of privilege than 
an election case (III, 2626). In one case where an ex-Member was abusing 
the privilege * * *.

[[Page 13]]

Signs, symbols, etc.

  2.33. All signs, symbols, dashes, superiors, etc., must be 
plainly marked. Names of Greek letters must be indicated, as 
they are frequently mistaken for italic or symbols.
  2.34. Some typesetting systems produce characters that look 
the same as figures. A lowercase l resembles a figure 1 and a 
capital O looks like a figure 0. Questionable characters will 
be printed as figures unless otherwise marked.

Letters illustrating shape and form

  2.35. Capital letters of the text face will be used to 
illustrate shape and form, as U-shape(d), A-frame, T-bone, and 
T-rail.
  2.36. Plurals are formed by adding an apostrophe and the 
letter s to letters illustrating shape and form, such as T's 
and Y's. Golf tee(s) should be spelled, as shape is not 
indicated.
  2.37. A capital letter is used in U-boat, V-8, and other 
expressions which have no reference to shape or form.

``Follow literally'' and ``FIC & punc.''

  2.38. After submittal to the GPO, manuscript copy is rubber-
stamped ``Fol. lit.'' or ``FIC & punc.'' The difference between 
these two typesetting instructions is explained thus:
  Copy is followed when stamped ``Fol. lit.'' (follow 
literally). Copy authorized to be marked ``Fol. lit.'' must be 
thoroughly prepared by the requisitioning agency as to 
capitalization, punctuation (including compounding), 
abbreviations, signs, symbols, figures, and italic. Such copy, 
including even obvious errors, will be followed. The lack of 
preparation on copy so designated shall, in itself, constitute 
preparation. ``Fol. lit.'' does not include size and style of 
type or spacing.
  Obvious errors are corrected in copy marked ``FIC & punc.'' 
(follow, including capitalization and punctuation).
  2.39. In congressional hearings, the name of the interrogator 
or witness who continues speaking is repeated following a head 
set in boldface, a paragraph enclosed in parentheses, and a 
paragraph enclosed in brackets.
  In a head set in boldface, the title ``Mr.'' is not used, and 
``the Honorable'' preceding a name is shortened to ``Hon.'' 
Street addresses are also deleted. Example: ``Statement of Hon. 
John P. Blank, Member, American Bar Association, Washington, 
DC.''
  2.40. Paragraph or section numbers (or letters) followed by 
figures or letters in parentheses will close up, as ``section 
7(B)(1)(a),'' ``paragraph 23(a),'' ``paragraph b(7),'' 
``paragraph (a)(2)''; but section 9(a) (1) and (2); section 7 a 
and b. In case of an unavoidable

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break, division will be made after elements in parentheses, and 
no hyphen is used.
  2.41. Bill style.--Bill copy will be followed as supplied. 
Bills will be treated as FIC & Punc. This data is transmitted 
to the GPO via fiber optic transmission with element identifier 
codes in place, therefore, it is not cost effective to prepare 
the manuscript as per the GPO Style Manual and update the data 
once it is in type form.
  2.42. Copy preparer's instructions, which accompany each job, 
are written to cover the general style and certain 
peculiarities or deviations from style. These instructions must 
be followed.

Abbreviations

  2.43. In marking abbreviations to be spelled, preparers must 
show what the spelled form should be, unless the abbreviations 
are common and not susceptible of more than one construction. 
An unfamiliar abbreviation, with spelled-out form unavailable, 
is not changed.

                            TYPE COMPOSITION

  2.44. Operators and revisers must study carefully the rules 
governing composition.
  2.45. In correcting pickup matter, the operator must indicate 
plainly on the proof what portion, if any, was actually reset.
  2.46. Every precaution must be taken to prevent the soiling 
of proofs, as it is necessary for the reviser to see clearly 
every mark on the margin of a proof after it has been 
corrected.
  2.47. Corrections of queries intended for the author are not 
to be made. Such queries, however, are not to be carried on 
jobs going directly to press.

Leading and spacing

  2.48. Spacing of text is governed by the leading, narrow 
spacing being more desirable in solid than in leaded matter.
  2.49. A single justified word space will be used between 
sentences. This applies to all types of composition.
  2.50. Center or flush heads set in caps, caps and small caps, 
small caps, or boldface are keyed with regular justified spaces 
between words.
  2.51. Centerheads are set apart from the text by the use of 
spacing. The amount of space varies with each publication; 
however, more space is always inserted above a heading than 
below. In 10-point type, the spacing would be 10 points over 
and 8 points under a heading; in 8- and 6-point type, the 
spacing would be 8 points above and 6 points below.

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  2.52. Solid matter (text) is defined as those lines set 
without horizontal space between them. Leaded text is defined 
as lines separated by 1 or 2 points of space.
  2.53. Unless otherwise marked, flush heads are separated from 
text by 4 points of space above and 2 points of space below in 
solid matter, and by 6 points of space above and 4 points of 
space below in leaded matter.
  2.54. Full-measure numbered or lettered paragraphs and quoted 
extracts are not separated by space from adjoining matter.
  2.55. Extracts which are set off from the text by smaller 
type or are indented on both sides or indented 3 ems on the 
left side (courtwork only) are separated by 6 points of space 
in leaded matter and by 4 points of space in solid matter.
  2.56. Extracts set solid in leaded matter are separated from 
the text by 6 points.
  2.57. Flush lines following extracts are separated by 6 
points of space in leaded matter and by 4 points in solid 
matter.
  2.58. Footnotes are leaded if the text is leaded, and are 
solid if the text is solid.
  2.59. Legends are leaded if the text is leaded, and solid if 
the text is solid. Leaderwork is separated from text by 4 
points above and 4 points below.

Indentions

  2.60. In measures less than 30 picas, the paragraph indention 
is 1 em. Paragraph indentions in cut-in matter are 3 ems, overs 
are 2 ems. Datelines and signatures are indented in multiples 
of 2 ems. Addresses are set flush left.
  2.61. In matter set 30 picas or wider, the paragraph 
indention is 2 ems. Paragraph indentions in cut-in matter are 6 
ems, overs are 4 ems. Datelines and signatures are indented in 
multiples of 2 ems. Addresses are set flush left.
  2.62. In measures less than 30 picas, overruns in hanging 
indentions are 1 em more than the first line, except that to 
avoid conflict with a following indention (for example, of a 
subentry or paragraph), the overrun indention is made 1 em more 
than the following line.
  2.63. In matter set 30 picas or wider, overruns in hanging 
indentions are 2 ems more than the first line, except that to 
avoid conflict with a following indention (for example, of a 
subentry or paragraph), the overrun indention is made 2 ems 
more than the following line.
  2.64. Indention of matter set in smaller type should be the 
same, in points, as that of adjoining main-text indented 
matter.

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  2.65. Two-line centerheads are centered, but heads of three 
or more lines are set with a hanging indention.
  2.66. Overs in flush heads are indented 2 ems in measures 
less than 30 picas, and 3 ems in wider measures.

Legends for illustrations

  2.67. It is preferred that legends and explanatory data 
consisting of one or two lines are set centered, while those 
with more than two lines are set with a hanging indention. 
Legends are set full measure regardless of the width of the 
illustration. Paragraph style is acceptable.
  2.68. Legend lines for illustrations which appear broad or 
turn page (landscape) should be printed to read up; an even-
page legend should be on the inside margin and an odd-page 
legend on the outside margin.
  2.69. Unless otherwise indicated, legends for illustrations 
are set in 8-point roman, lowercase.
  2.70. Periods are used after legends and explanatory remarks 
beneath illustrations. However, legends without descriptive 
language do not use a period. (See rule 8.112.)
  2.71. At the beginning of a legend or standing alone, Figure 
preceding the identifying number or letter is set in caps and 
small caps and is not abbreviated.

           Figure 5, not Fig. 5          Figure A, not Fig. A

  2.72. If a chart carries both a legend and footnotes, the 
legend is placed above the chart.
  2.73. Letter symbols used in legends for illustrations are 
set in lowercase italic without periods.

                              PROOFREADING

  2.74. All special instructions, layouts, and style sheets 
must be sent to the Proof Section with the first installment of 
each job.
  2.75. If the proofreader detects inconsistent or erroneous 
statements, it is his or her duty to query them.
  2.76. If the grammatical construction of a sentence or clause 
is questioned by a proofreader and it seems desirable to change 
the form, he or she must indicate the proposed correction, add 
a query mark, and enclose all in a circle.
  2.77. All queries appearing on the copy must be carried to 
the author's set of proofs.
  2.78. Proofs that are illegible or are in any manner 
defective must be called to the attention of the deskperson.

[[Page 17]]

  2.79. The manner in which correction marks are made on a 
proof is of considerable importance. Straggling, unsymmetrical 
characters, disconnected marks placed in the margin above or 
below the lines to which they relate, irregular lines leading 
from an incorrect letter or word to a correction, large marks, 
marks made with a blunt pencil, indistinct marks, and frequent 
use of the eraser to obliterate marks hastily or incorrectly 
made are faults to be avoided.
  2.80. In reading proof of wide tables, the proofreader should 
place the correction as near as possible to the error. The 
transposition mark should not be used in little-known words or 
in figures. It is better to cancel the letters or figures and 
write them in the margin in the order in which they are to 
appear.
  2.81. To assure proper placement of footnotes, the 
proofreader and reviser must draw a ring around footnote 
references on the proofs, then check off each corresponding 
footnote number.
  2.82. Proofreaders must not make important changes in 
indentions or tables without consulting the referee.
  2.83. The marks of the copy preparer will be followed, as he 
or she is in a position to know more about the peculiarities of 
a job than one who reads but a small portion of it.
  2.84. Any mark which will change the proof from the copy as 
prepared must be circled in the margin.
  2.85. All instructions on copy must be carried on proof by 
readers.
  2.86. Folios of copy must be run by the proofreader and 
marked on the proof.
  2.87. All instructions, comments, and extraneous notes on 
both copy and proofs which are not intended to be set as part 
of the text must be circled.

                                REVISING

Galley revising

  2.88. The importance of revising proofs cannot be 
overemphasized. Although a reviser is not expected to read 
proof, it is not enough to follow the marks found on the proof. 
He or she should be alert to detect errors and inconsistencies 
and must see that all corrections have been properly made and 
that words or lines have not been transposed or eliminated in 
making the corrections.
  2.89. A reviser must not remodel the punctuation of the 
proofreaders or make any important changes. If an important 
change should be made, the reviser must submit the proposed 
change to the supervisor for a decision.
  2.90. In the body of the work, new pages must be properly 
indicated on the proof. (For new page information, see 
``Makeup.'')

[[Page 18]]

  2.91. All instructions and queries on proofs must be 
transferred to the revised set of proofs.

Page revising

  2.92. Page revising requires great diligence and care. The 
reviser must see that the rules governing the instructions of 
previous workers have been followed.
  2.93. The reviser is responsible for marking all bleed and 
offcenter pages.
  2.94. A blank page must be indicated at the bottom of the 
preceding page.
  2.95. Special care must be exercised in revising corrected 
matter. If it appears that a correction has not been made, the 
reviser should carefully examine each line on the page to see 
if the correction was inserted in the wrong place.
  2.96. The following rules must be carefully observed:
  a. See that the proof is clean and clear; request another if 
necessary.
  b. Verify that the galley proofs are in order and that the 
data on the galleys runs in properly to facilitate continuous 
makeup.
  c. Make sure that different sets of proofs of the same job 
are correctly marked in series (``R,'' ``2R,'' ``3R,'' etc.); 
where a sheet is stamped ``Another proof,'' carry the same 
designating ``R'' on the corresponding clean proof. Advance the 
``R,'' ``2R,'' ``3R,'' etc., on each set of page proofs 
returned from the originating office.
  d. Run the page folios, make sure they are consecutive and 
that the running heads, if used, are correct. Check connection 
pages. Verify correct sequence for footnote references and 
placement. It is imperative that footnotes appear or begin on 
the same page as their reference, unless style dictates that 
all footnotes are to appear together in one location.
  e. Watch for dropouts, doublets, and transpositions.
  f. Legend lines of full-page illustrations that appear broad 
should be printed to read up--the even-page legend on the 
binding or inside margin and the odd-page legend on the outside 
margin.
  g. If a footnote is eliminated, do not renumber the 
footnotes; change footnote to read ``Footnote eliminated.''
  2.97. If a footnote is added in proof, use the preceding 
number with a superior letter added, as \15\a.
  2.98. Where a table with footnotes falls at the bottom of a 
page containing footnotes to text, print the table footnotes 
above the text footnotes, separated by a rule 50 points long, 
flush left, with spacing on each side of the rule. (See also 
rule 13.77.)

[[Page 19]]

Press revising

  2.99. Press revising calls for the exercise of utmost care. 
The press reviser must be thoroughly familiar with the style 
and makeup of Government publications. He or she is required to 
OK all forms that go to press--bookwork, covers, jobwork, etc., 
and must see that all queries are answered. A knowledge of the 
bindery operations required to complete a book or job and 
familiarity with all types of imposition, folds, etc., is 
helpful. The reviser must be capable of ascertaining the proper 
head, back, and side margins for all work, to ensure proper 
trimming of the completed job.
  2.100. Although speed is essential when forms reach the press 
reviser, accuracy is still paramount and must not be 
sacrificed.

                         SIGNATURE MARKS, ETC.

  2.101. Unless otherwise indicated, signature marks are set in 
6-point lowercase and indented 3 ems.
  2.102. Figures indicating the year should follow the jacket 
number in signature marks:
125-327--00----4               116-529--00--vol. 1----3
116-529--00--pt. 5----3
  2.103. When the allmark (O) and signature or the imprint and 
signature appear on same page, the signature line is placed 
below the allmark or imprint. (See rule 2.117.)
  2.104. The allmark is placed below the page, bulletin, or 
circular number but above the signature line, if both appear on 
the same page.
  2.105. Imprints and signature lines appearing on short pages 
of text are placed at the bottom of the page.
  2.106. On a congressional job reprinted because of change, 
the House and Senate have approved the following styles:
House of Representatives:      Senate:
  17-234--00----2          17-235--00----2 (Star Print)

  2.107. The following forms are used for signature marks in 
House and Senate documents and reports printed on session
jackets:
H. Doc. 73, 00-1----2
S. Doc. 57, 00-2, pt. 1----2
H. Rept. 120, 00-2----8
S. Doc. 57, 00-1----2
S. Doc. 57, 00-2, vol. 1----2
S. Rept. 100, 00-2----9
  2.108. In a document or report printed on other than a 
session jacket, use the jacket number, year, and signature 
number only, omitting the document or report number. (See rule 
2.102.)
  2.109. For pasters, the jacket number, the year, and the page 
to be faced by the paster are used as follows (note 
punctuation):
      12-344----00 (Face p. 10)

[[Page 20]]

  2.110. On a paster facing an even page, the marks are placed 
on the lower right-hand side; on a paster facing an odd page, 
the marks are placed on the lower left-hand side.
  2.111. If more than one paster faces the same page, each is 
numbered as follows:
      12-344----00 (Face p. 19) No. 1
      12-344----00 (Face p. 19) No. 2
  2.112. When a paster follows the text, the allmark is placed 
on the last page of the text and never on the paster.

                 REPRINTS, IMPRINTS, AND SALES NOTICES

Reprints

  2.113. To aid bibliographic identification of reprints or 
revisions, the dates of the original edition and of reprint or 
revision should be supplied by the author on the title page or 
in some other suitable place. Thus:

First edition July 1990
Reprinted July 1995

First printed June 1990
Revised June 1995
Original edition May 1990
Reprinted May 1995
Revised July 1997

  
  2.114. The year in the imprint on cover, title page, or 
elsewhere is not changed from that in the original print, nor 
are the signatures changed, unless other mends are necessary.

Imprints

  2.115. Unless otherwise stipulated, the Government Printing 
Office imprint must appear on all printed matter, with the 
exception of certain classified work.
  2.116. The full GPO imprint is used on the title page of a 
congressional speech.
  2.117. The imprint and allmark are not used together on any 
page; if one is used, the other is omitted.
  2.118. The imprint is not used on a halftitle or on any page 
of a cover, with the exception of congressional hearings.
  2.119. If there is a title page, the imprint is placed on the 
title page; but if there is no title page, or if the title page 
is entirely an illustration, the imprint is placed on the last 
page of the text 4 ems from flush right and below the bottom 
folio.
  2.120. The Government Printing Office crest is used only on 
Government Printing Office publications. If it is printed on 
page ii, the full imprint is used on the title page; if it is 
printed on the title page, use the half imprint only, thus--
Washington : 2000.

[[Page 21]]

Sales notices

  2.121. The use of sales notices is discouraged.
  2.122. If there is a cover but no title page, the sales 
notice is printed on the cover. Unless otherwise indicated, if 
there is a title page, with or without a cover, the sales 
notice is printed at the bottom of the title page below a cross 
rule. If there is no cover or title page, the sales notice is 
printed at the end of the text, below the imprint, and the two 
are separated by a cross rule.

Imprint variations

  2.123. This is one style of an imprint that can appear on the 
title page.
         For sale by the Superintendent of Documents, U.S. 
                       Government Printing Office
            Internet: bookstore.gpo.gov  
             Phone: 202-512-1800  Fax: 202-512-2250
         Mail: Stop SSOP, Washington, DC 20402-0001
                 www.access.gpo.gov/su--docs

  2.124. In the event that a title page is not used, the 
imprint is printed on the last page and positioned flush left 
below the text.
For sale by the Superintendent of Documents, U.S. Government Printing 
Office
 Internet: bookstore.gpo.gov  Phone: 202-512-1800 
 Fax: 202-512-2250
 Mail: Stop SSOP, Washington, DC 20402-0001
 www.access.gpo.gov/su--docs

  2.125. Outside-purchase publications are identified by an 
open star at the beginning of the imprint line. These lines are 
positioned 4 ems from the right margin.

                 U.S. GOVERNMENT PRINTING OFFICE: 2000--456-789

  2.126. Publications purchased outside which are reprinted by 
the GPO use an em dash in lieu of the open star.

                     --U.S. GOVERNMENT PRINTING OFFICE: 2000--456-789

  2.127. Jobs set on outside purchase but printed by the GPO 
use an asterisk in lieu of the open star.

                       *U.S. GOVERNMENT PRINTING OFFICE: 2000--456-789

   2.128. Publications produced from camera copy supplied to the 
GPO are identified by cc printed at the end of the line.

                     U.S. GOVERNMENT PRINTING OFFICE: 2000--123-456-cc

                                FRANKING

  2.129. The franking (mailing) privilege on covers for 
Government publications should be at least 1\1/8\ inches from 
the trim.

[[Page 22]]

Bibliographies or references

  2.130. There are many styles available to bibliographers, for 
there are many classes of documents. A Government bulletin 
citation, according to one authority, would be treated as 
follows:
  Author's name (if the article is signed); title of article (in 
quotation marks); the publication (usually in italic), with correct 
references to volume, number, series, pages, date, and publisher (U.S. 
Govt. Print. Off.).
  Therefore the example would read:
  U.S. Department of the Interior, ``Highlights in history of forest and 
related natural source conservation,'' Conservation Bulletin, No. 41 
(serial number not italic), Washington, U.S. Dept. of the Interior (or 
U.S. Govt. Print. Off.), 1997. 1 p. (or p. 1).
  Another Government periodical citation would read as follows:
  Reese, Herbert Harshman, ``How To Select a Sound Horse,'' Farmers' 
Bulletin, No. 779, pp. 1-26 (1987), U.S. Dept. of Agriculture.
  Clarity may be maintained by capitalizing each word in book 
titles, but only the first word in the title of articles.
  Other examples are:
  Preston W. Slosson, The Great Crusade and After: 1914-1928 (New York: 
Macmillan, 1930)
  Edward B. Rosa, ``The economic importance of the scientific work of 
the government,'' J. Wash. Acad. Sci. 10, 342 (1920)

or:

  Preston W. Slosson, The Great Crusade and After: 1914-1928 (New York: 
Macmillan, 1930)
  Edward B. Rosa, ``The Economic Importance of the Scientific Work of 
the Government,'' J. Wash. Acad. Sci. 10, 342 (1920)
  Note that the principal words in both book titles and titles 
of articles are capitalized. Consistency is more important in 
bibliographic style than the style itself.
  The science of bibliography is covered in many texts, and the 
following references are available for study:
  Bibliographic Procedures and Style: A Manual for Bibliographers in the 
Library of Congress. Superintendent of Documents, Washington, DC 20402.
  Better Report Writing, by Willis H. Waldo. Reinhold Publishing Corp., 
New York, 1995.
  Macmillan Handbook of English, by Robert F. Wilson. Macmillan Co., New 
York, 1992.
  A Manual of Style, University of Chicago Press, Chicago, 1993.
  Suggestions to Authors of the Reports of the U.S. Geological Survey. 
Superintendent of Documents, Washington, DC 20402.
  Words Into Type, Prentice-Hall, New York, 1994.