[Administrative Procedures]
[From the U.S. Government Publishing Office, www.gpo.gov]
TM 12-255
Document
Reserve
WAR DEPARTMENT
TECHNICAL MANUAL
ADMINISTRATIVE PROCEDURES
November 1, 1942
NON-CIRCULATING
C^l
W/-2>s‘ ui-m 5
TM 12-255 C 1
TECHNICAL MANUAL
ADMINISTRATIVE PROCEDURES
Changes! WAR DEPARTMENT,
No. 1 J Washington 25, D. C., 31 August 1943.
TM 12-255, 1 November 1942. is changed as follows:
The appendix on page 139 is numbered Appendix I.
Appendix II (Added)
CHECK LIST FOR ADMINISTRATIVE INSPECTION OF UNITS AND INDIVIDUALS FOR OVERSEA SERVICE
Section I
COMPANY ORDERLY ROOM RECORDS
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Company Morning Report. a. Remarks and record of events. b. Strength, c. Rations. Daily Sick Report a. Organization or detachment commander’s report b. Medical officer’s report. Duty Roster a. Miscellaneous duties b. Guard roster. WDAG01... WD AGO 5... WDAGO6... WDAG07-. WD AGO 54.. WD AGO 83- 89 WD AGO 204. WD AGO 922. 345-5 345-400 35-1440 345-415 345-25 615-275 600-550 345-1000 I, II, V, VI, VII, VIII, IX, X, XV, XVI, XXIX, XXXIV.* XIX, XXXIV*. VI, XXXIV*... TM 12-250... TM 12-250... TM 12-250...
XV...,
Score Cards Notice of Change of Address Record of and Receipt for Registered and Insured Mail. XX FM 23-5 Instructions on form. TM 12-275... FM 12-105. TM 12-275... FM 12-105. TM 12-250...
310-50 345-5 615-5 VI, XI
* Section XXXIV will be published in changes at a later date.
547316°—43----1
NTSU LIBRARY
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Company Punishment Record. Evidence Gathered at Time of Absence. Unit or Similar Funds a. Council Book. b. Bank Statement. c. Check Book. d. Vouchers. Informational Roster Army Regulations and Other War Department Publications. a. General Orders. b. Bulletins. c. Circulars. d. Training Circulars. e. War Department Annual Compilation of War Department General Orders, Bulletins, and numbered Circulars. f. Army Regulations. g. Mobilization Regulations. h. . T/O & E pertaining to the unit. i. T/E 21. j. Field and Technical Manuals. Identification Tags Correspondence File a. Index book. b. File envelope. Correspondence (Preparation) . a. Military letters. b. Indorsements. c. Nonmilitary letters. d. Telegrams, radiograms, and cable- QMO 15 345-125 600-355 615-300 210-50 345-5 615-28 310-200 30-1810 600-35 600-40 345-620 340-15 X, XVI, XVII XI I, II, VIII, XXIII. XV.... XV, XXX MCM 1928— TM 12-250... WD Cirs. 118 and 123, 1943. TM 12-250... FM 21-6. TM 12-250... TM 12-250...
grams. e. Message form. Daily Unit Ration Allowance Return. — W D Cir 16, 1943.
2
TM 12-255
ADMINISTRATIVE PROCEDURES
Section II
COMPANY SUPPLY ROOM RECORDS
References
Unit' company remarks1
Title Form number AR TM 12-255 (sections) Other
Report of Survey Individual Clothing and Equipment Record. Individual Equipment Record. Individual Clothing Slip___ Statement of Charges Weekly Collection and Delivery Sheet and Extra Sheet (QMC laundries only). Monthly Roster and Statement and Extra Sheet (QMC laundries only). Hospital and Organization List (QMC laundries only). Enlisted Men’s Laundry Slip (QMC laundries only). Requisition and Extra Sheet. Requisition and Receipt for Clothing in Bulk and Extra Sheet. Requisition and Receipt for Brooms, Brushes, Matches, Mops, Toilet Paper, Soap, etc. Requisition and Receipt for Stationery and Office Supplies (Quarterly Allowance) . WD AGO 15.. WD AGO32.. WD AG0 33._ WD AGO 35.. WD AGO 36- QMC 364 and 364a. QMC 365 and 365a. QMC 373a QMC 374..... QMC 400 and 401. QMC 409 and 409a. QMC 411 QMC 412 35-6640 345-155 615-300 850-15 35-6560 345-125 615-40 615-300 615-500 35-6540 35-6560 345-5 345-125 615-40 615-300 35-6560 35-6680 615-40 850-126 35-6620 35-6640 345-155 345-300 615-300 30-2135 30-2135 30-2135 30-2135 35-6540 35-6560 600-75 615-40 35-6540 35-6560 30-3010 35-6520 35-6620 30-3010 35-6520 35-6620 II, XI, XIII, XV, XXVI, XXVII, XXVIII, XXIX, XXX. IV, V, VII, VIII, X, XI, XIX, XXIV, XXV, XXVII. IV, VIII, X, XI, XIX, XXV, XXVII. IV, XXIV, XXVII. XI, XII, XIII, XXVI, XXVII, XXVIII, XXIX. II, XX, XXII, XXV, XXVI, XXVII. XXIV TM 12-250... WD Cir. 405, 1942. TM 12-250... WD Cir 405, 1942. TM 12-250... WD Cir 405, 1942. WD Cir 405, 1942. TM 12-250... WD Cir 405, 1942. TM 10-310. Instructions on form. Instructions on form. Instructions on form. TM 10-310... WD Cir 405, 1942. TM 10-310... WD Cir 405, 1942. TM 10-310... Cir 1-18, OQMG. TM 10-310... Cir 1-18, OQMG.
3
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Requisition and Receipt for Cleaning and Preserving Materials (Quarterly Allowance) . Requisition and Receipt for China and Glassware (Quarterly Allowance). Shipping Ticket .. QMC 413 QMO 414 35-6520 35-6620 30-3010 35-6620 35-6720 35-6520 35-6560 35-6640 35-6660 35-6520 35-6680 615-40 615-40 TM 10-310... Cir 1-18, OQMG. TM 10-310... TM 10-310... WD Cir 405, 1942. TM 10-310... TM 12-250. WD Cir 405, 1942. Instructions on form.
QMC 434 QMC 487 XXVI, XXVII X, XXVII
Memorandum Receipt
QMC 499
XXVI
Companv Property Book I, XI, XXVI, XXVII. WD Cir 405, 1942.
Section III
COMPANY MESS RECORDS
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Monthly Mess Account (Garrison Rations). Record of Field Rations Issued Inventory of Subsistence Supplies (Field Rations). Mess Attendance Record (Field Rations). Permanent Food Handler’s Certificate. QMO 469 40-205 TM 10-205 Instructions on form. WDCirl6, 1943. WD Cir 16,1943. WD Cir 16,1943. TM 10-205
4
TM 12-255
ADMINISTRATIVE PROCEDURES
Section IV
UNIT PERSONNEL SECTION RECORDS
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Oath of Office—Army of the United States. Personnel Placement Questionnaire. Company Morning Report a. Remarks and record of events. b. Strength. c. Rations. Headquarters Morning Report. a. Remarks and record of events. b. Strength.' Daily Sick Report Requisition for Blank Forms and Publications. Notice of Casual Payment. _ Soldier’s Qualification Card. Replacement Card for Soldier’s Qualification Card. Enlistment Record, Army of the United States. WD AGO 0337-T. WD AGO 0850 and 0850a. WD AGO 1. WDAGO2... WD AGO 5... WD AGO 17.. WD AGO 19.. WD AGO 20.. WD AGO 20-1. WD AGO 22.. 605-10 . 625-5 345-5 345-400 345-5 345-5 345-400 35-1440 345-5 345-415 310-100 310-200 345-155 345-125 345-1000 615-25 615-28 615-300 615-500 615-25 40-100 600-750 615-300 I, II, V, VI, VII, VIII, IX, X, XI, XV, XVI, XXXIV*. I, II, XVI, XXXIV*. XIX, XXXIV*. XIII IV, V, VI, VII, VIII, XI, XII, XV, XX. XI, XII Instructions on form. TM 12-250.. TM 12-250... TM 12-250... Instructions on form. Instructions on form. TM 12-250... Memo W 345-16-43. TM 12-250...
Inventory of Specialists.... Informational Roster. .. Service Record..' WD AGO 24_. 345-5 345-5 615-28 35-2460 35-4520 55-390 345-125 345-155 345-300 345-415 600-68 600-750 615-300 615-360 615-500 III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, XIX, XX, XXII, XXVII, XXVIII. TM 12-250... WD Cir 7, 1942. WD Cir 28, 1943. WD Cir 56, 1943. WD Cir 125, 1940. WD Cir 222, 1942. WD Cir 288, 1942. WD Cir 327, 1942. WD Cir 341, 1942.
♦Section XXXIV will be published in changes at a later date.
5
TM 12-255
ADMINISTRATIVE PROCEDURES
References
Title Form number AR TM 12-255 (sections) Other
Inserts to Service Record... Extract from Service Record. Statement of Accounts Soldier’s Individual Pay Record. Authorization for Allotment of Pay. Authorization of Class B Allotment for Purchase of War Savings Bonds. Notification of Discontinuance of Allotment. Request for Change in Class B Allotment War Savings Bonds. Request for Discontinuance of Class B Allotment War Savings Bonds. Furlough Report of Proceedings of Board of Officers (convened under provisions of sec. VIII, AR 615-360). Report of Physical Examination of Enlisted Men Prior to Discharge or Retirement. Notification of Discharge... WD AGO 24-1 to 24-7, inclusive. WD AGO 25.. WD AGO 27.. WD AGO 28.. WD AGO 29.. WD AGO 29-6. WD AGO 30.. WD AGO 30-6. WD AGO 30-7. WD AGO 31.. WD AGO 37.. WD AGO 38.. WD AGO 39.. 345-125 345-125 615-309 35-2480 345-125 345-155 35-5520 345-125 345-155 615-500 35-5520 615-500 615-500 35-5520 345-125 345-155 615-300 35-5520 35-4520 345-155 345-400 615-275 615-360 420-5 40-100 615-360 345-465 IV, VII, XI.... XI III, IV, V, VI, XIII, XIV, XV. IV, XIV, XXII IV,XIV,XXII_ XI, XIV, XV... XI, XIV, XV... XI, XIV, XV... IX XII XII XII.... TM 12-250... WD Cir 225, 1942. WD Cir 310, 1942. Instructions on form. TM 12-250... WD Cir 269, 1942. TM 12-250. WD Cir 44, 1943. WD Cir 56, 1943. WD Cir 152, 1943. TM 12-250. WD Cir 222, 1942. TM 12-250... WD Cir 44, 1943. WD Cir 56, 1943. WD Cir 152, 1943. WD Cir 44, 1943. WD Cir 56, 1943. WD Cir 152, 1943. TM 12-250 .. Memo W 615-53-43. TM 12-250...
Unit company remarks
6
TM 12-255
ADMINISTRATIVE PROCEDURES
References
Unit company remarks
Title Form number AR TM 12-255 (sections) Other
Certificate of Disability for Discharge. Designation or Change in Address of Beneficiary. Emergency Addressee and Personal Property Card. Extract Copy of Morning Report. Descriptive List of Deserter or Escaped Military Prisoner from the Army of the United States. : ■ Report of Return of Absentee from the United States Army. Application for Retirement. Record of Payment of Retired Enlisted Man. Report of Investigation— Death. Report of Death (by Surgeon). Notification of Death (by CO). Inventory of Effects Discharge Certificates. Application for Appointment as Warrant Officer. Application for Commission in the Regular Army. Officer’s and Warrant Officer’s Qualification Card. Efficiency Report.! Officer’s Pay Data Card Report of Individual Classification in Arms. Consolidated Report of Classification in Arms. Charge Sheet (for courts martial). Notification of Address to Nearest Relative. Embarkation Card WD AGO 40.. WD AGO 41 WD AGO 43.. WD AGO 44.. WD AGO 45.. WD AGO 46.. WD AGO 49 WD AGO 50. WD AGO 51 . WD AGO 54.. WD AGO 55, 56, and 57. WD AGO 61.. WD AGO 62.. WD AGO 66-1 WD AGO 67 WD AGO 77 WD AGO 110. WD AGO 111. WD AGO 115 WD AGO 203 WD AGO 206 345-125 600-500 615-360 345-125 600-600 55-390 345-125 615-300 615-300 615-300 615-395 345-125 615-395 345-415 600-550 600-550 600-550 600-550 345-470 615-360 610-10 610-15 605-5 605-7 605-20 605-30 600-185 605-90 605-230 '600-185 35-1360 35-5520 345-1000 345-1000 615-300 615-500 XII II II, VII, VIII, XI, XIV, XXII. XI XI XI XV XV XV XV XII II, XV II, XXXIV*.... XIV .. XX XX XI, XVI, XVII, XVIII, XXXIII. XXII TM 12-250... TM 12-250... WD Cir 338, 1942. TM 12-250__. MCM 1928. TM 12-250... TM 12-250.... TM 12-250 TM 1-2-250... TM 12-250... TM 12-250. . TM 12-250... WD Cir 114, 1943. TM 12-250. TM 12-250. __ TM 12-250... TM 12-250 .. MCM 1928 .. WD Cir 15, 1942. Instructions on form. WD Cir 320, 1942. WD Cir 36, 1943.
7
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Unit Personnel Replacement Requisition and Extra Sheet. Commissioned Personnel Replacement Requisition. Certificate of Service .. Form number WD AGO 211 and 211-1. References Unit company remarks
AR 345-5 TM 12-255 (sections) Other TM 12-250... FM 100-10. Instructions on form. TM 12-250... TM 12-250... WD Cir 92, 1942. TM 12-250... TM 12-250... WD Cir 225, 1942. WD Cir 288, 1942. WD Cir 28, 1943. WD Bull 14, 1942. Memo W 600-2-43. Instructions on form. Instructions on form. Memo W 600-2-43. Instructions on form. Memo W 40-5-43. TM 12-250... WD Cir 16, 1943. TM 12-250... TM 14-250. TM 12-250.— TM 14-260. WD Cir 225, 1942. TM 12-250... TM 14-260. TM 12-250... WD Cir 12, 1942.
WD AGO 280. WD AGO 303. WD AGO 304a. WD AGO 305a. WD AGO 309. WD AGO 625. WD AGO 641. WD AGO 650. QMC 125 345-125 345-500 55-390 345-5 345-800 345-5 345-900 55-390 345-900 600-550 615-500 I, II, V, VI, VII, VIII, X, XI, XV, XVI, XIX, XXII, XXXIV*. II, IV, VII, XI, • XXII, XXXIV*. XXXIV*
Report of Change
Locator Card
Miscellaneous Report Form. Initial, Special, Final Roster. Application for Family Allowances. Report of Change of Status and Address. Change of Address .
XXI, XXII, XXXIV.* IV, VI, XI, XIV, XV.
Horse (Mule) Record Card. Ration Return... 30-455 345-5 30-2210 35-1360 35-120 35-320 35-2480 35-5520 345-155 345-475 -
QMC 460 WD 336 and 336a. WD 366, 366a, and 366b. WD 370 XXXIV*
Pay and Allowance Account and Memorandum. Public Voucher—Pay Roll of Enlisted Men. Public V o u c h e r—Final Statement of Account of soldier. Report of Separation II, XXXIV*. .. XI, XII, XIII, XIV, XV, XXXIV.* XV. .
DSS 173 XV
*Section XXXIV will be published in changes at a later date.
8
TM 12-255
ADMINISTRATIVE PROCEDURES
References Unit company remarks
Title Form number AR TM 12-255 (sections) Other
Report of Physical Examination and Induction. Mileage Voucher and Memorandum. < Soldiers’ Deposit Soldier’s Deposit Book Syphilis Register Immunization Register Consolidated Daily Ration Allowance Return. Report of Military Personnel (Except Enlisted Men) for Whom Field Rations Are Drawn. Inventory and Subsistence Supplies—Field Rations. 201 Files—Officers and Enlisted Men. Unit Special Orders..- i Certificate of Clearance FBI Military Fingerprint Card. Application for National Service Life Insurance. DSS 221 Standard 1071 and 1071a. WD FD 10.... WD FD 33.... WD MD 78... WD MD 81... VA 350 615-360 615-500 35-5020 35-2600 345-75 35-2600 345-75 40-210 40-210 55-390 345-125 615-300 615-500 345-5 35-320 310-50 345-1000 420-5 615-5 615-300 615-500 850-150 345-125 345-120 615-500 310-200 615-500 III, IV, XII II. XV. IV, V, VII, VIII, XI, XV, XXII. XXXIV* XXXIV* VI I, III, IV, V, VI, VIII, XI, XIII, XVIII, XX, XXI, XXII, XXXI. II, XXI III IV, XIV TM 12-250... TM 14-250... TM 12-250. __ TM 12-250... WD Cir 78, 1943. WD Cir 16, 1943. WD Cir 16, 1943. WD Cir 16, 1943. WD'Decimal File System 15 Feb. 43. TM 12-250. TM 12-250... WD Cir 113, 1942. TM 12-250... TM 12-250.... WD Cir 125, 1940. WD Cir 269, 1942. WD Cir 387, 1942. WD Bull 6, 1943. Memo W 600-1-42. Memo W 600-44-43. WD Life In-
s u r a n c e Memoranda.
*Section XXXIV will be published in changes at a later date.
9
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Application for National Service Life Insurance. Change of Beneficiary-National Service Life Insurance. Application for Reinstatement of National Service Life Insurance Within Three Months After Date of Lapse. Application for Reinstatement of National Service Life Insurance When Insurance Has Lapsed More Than Three Months. Supplement to Application for Reinstatement of National Service Life Insurance. . Application for Reinstatement of National Service Life Insurance While the Applicant Is in Active Service or Within Three Months After Date of Discharge. Claim for National Service Life Insurance. Statement of Claim for Waiver of Premiums or Continuation of Waiver of Premiums Under the National Service Life Insurance Act of 1940, as Amended. Application for Change of National Service Life Insurance From Five-Year Level Premium Term Policy to Ordinary Life, Twenty-Payment Life, or Thirty-Payment Life Policy. Form number VA 350a VA 336 VA 351 VA 352 VA 352a VA 353 VA 355 VA 357 VA 358 References Unit company remarks
AR 310-200 615-500 310-200 310-200 310-200 310-200 310-200 310-200 310-200 310-200 TM 12-255 (sections) XIV XIV Other WD Cir 125, 1940. WD Cir 269, 1942. WD Cir 387, 1942. WD Bull 6, 1943. Memo W 600-1-42. Memo W 600-44-43. WD Life In-s u r a n c e Memoranda. Instructions on form. Instructions on form. Instructions on form. Instructions on form. Instructions on form. Instructions on form. Instructions on form. Instructions on form.
10
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Affidavit in Support of VA 514b.. . 310-200 Instructions
Claim for Converted Insurance. Change of Beneficiary-United States Government Life Insurance. Application fot United VA 724 VA 739 600-100 600-100 of form. Instructions on form. Instructions
States Government Life Insurance. Application for Renewal of VA 739b and 600-100 on form. Instructions
United States Government Life Insurance and Supplement. Application for Reinstate- 739c. VA 744... 600-100 on form. Instructions
ment of United States Government Life Insurance. Policy Loan Agreement— VA 804 600-100 on form. Instructions
United States; Government Life Insurance. Application for Reinstatement of United States Government Life Insurance. i Change in Mod'e of Pre- VA 807 VA 844 600-100 600-100 on form. Instructions on form. Instructions
mium Paymeni. Application for (bash Sur- VA 849 600-100 on form. Instructions
render Value pf United States Government Life Insurance. i ■ ’ Application for Special VA 866 600-100 on form. Instructions
Addition Disability Insurance. Affidavit VA 890 600-100 on form. Instructions
Application for Change in VA 896 600-100 on form. Instructions
Plan of United States Government Life Insurance. j Application for Change of VA 896b 600-100 on form. Instructions
Plan of United States Government Life Insurance From Five-Year Level Premium Term Policy With a Higher Rate of Premium. Application for Benefits VA 380 615-500 IV on form. Instructions
Under Soldiers’ and Sailors’ Civil Relief Act of 1940. Information and Premium Rates—National Service Life Insurance, ! Information and Premium VA 398 • * on form. Instructions
VA 752 600-100 on form. Instructions
Rates — United States Government Life Insurance. on form. -
11
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Correspondence (Preparation). a. Military letters. 6. Indorsements. c. Nonmilitary letters. d. Telegrams, radiograms, and cablegrams. e. Message form. 340-15 TM 12-250...
Section V
UNIT ADJUTANT’S OFFICE RECORDS
References Unit company remarks
Title Form number AR TM 12-255 (sections) Other
Duty Roster. WD AGO 6... 345-25 VI FM 26-5
Guard Report and Extra WD AGO 10 345-40 XVI FM 26-5
Sheet. Report of Annual Inspec- and 11. WD AGO 16.. 600-375 605-135
tion of Private Mount. Report of General Prisoner. WD AGO 47.. 600-375
Identification Card—Offl- WD AGO 65-1. 55-390 WD Ltr AG
cers. Army of the United States. Locator Card (or Locally W D AGO 334 (5-8-41) MB-M, 12 May 41. TM 12-275... FM 12-105. TM 12-275... WD Cir 27, . 1943. TM 12-250
Prepared Card)—For Postal Section. Record of and Receipt for Registered and Insured Mail. Report of Claims Officer... 304a and 401. W D AGO
922; POD 3883 and 3883a. WD 30 25-20 XXX, XXXII
Decimal Files. ... QMC 351 and 352. QMC 353. QMC 355. QMC 357. WD 32 TM 12-250... Decimal File System, WD, 15 Feb. 43.
a. Index sheet and consolidated index sheet. b. List of papers. c. Out-charge sheet. d. Incorrect classification sheet or reclassification sheet. Record . Card—Registered 380-5
Documents or Devices (Issuing Agency’s Record of Distribution). Record Card—Registered * WD 33 380-5
Documents or Devices— Station.
12
TM 12-255
ADMINISTRATIVE PROCEDURES
Title Form number References Unit company remarks
AR TM 12-255 (sections) Other
Semiannual or Transfer Re- WD 34 380-5 II
port of Registered Documents or Device's. Unit Circulars, Bulletins, and Memoranda. Precedent or Policy File 310-50 VIII, XXI, XXII. TM 12-250. TM 12-250
340-15
Unit General Orders 310-50 WD Decimal File System 15 Feb 43. TM 12-250... MCM 1928... TM 12-2,50
Unit Special Court Martial Orders. Army Regulations and 310-50 XXXIII
310-200
Other Publications Issued by the War Department. a. General Orders. b. Bulletins. c. Circulars. d. Training Circulars. e. Annual Compilation and Index of War Department General Orders, Bulletins, and Circulars. f. Monthly Digest of War Department di- ' rectives and index to General Orders, Bulletins, Circulars, and W Memoranda. g. Army Regulations (Class “A”). ft. Bulletins of the Judge Advocate General. i. Military Laws. j. Mobilization Regulations. k. T/O & E pertaining to the unit. 1. T/E 21. m. Field and Technical Manuals. Permanent Passes for En- 615-275 - FM 21-6. ■
listed Men.
13
TM 12-255
ADMINISTRATIVE PROCEDURES
Section VI
UNIT SUPPLY OFFICE RECORDS
Title Form number References Unit company remarks
Other
AR TM 12-255 (sections)
Shipping Ticket. Memorandum Receipt Jacket File Report on Status of Equipment. QMC 434 QMC 487 WD AGO 411 and 411-1 to 411-8. 35-6560 35-6610 35-6640 35-6520 35-6680 XXVI, XXVII. XXVI, XXVII XXVI, XXVII . TM 10-310... TM 12-250. WD Cir. 405, 1942. TM 10-310. . TM 12-250. WD Cir 405, 1942. Memo W 850-25-43 Instructions on forms.
Section VII
MOTOR TRANSPORTATION RECORDS
References
Title Form number AR TM 12-255 (sections) Other
Driver’s Report—Accident, Standard 26a ' 850-15 XXX FM 25-10
Motor Transportation. Duty Roster (old standard 26). WD AGO 6... 850-15 XXI FM 25-10
a. Record of motor vehicle maintenance operations. b. Lubrication record. Automotive Disability Re- WD IGD 5A, 850-15 WD Cir 13,
ports. 5C, 5G, and * 1943.
Requisition and Extra 5T. QM C 400 and 35-6540 XXII, XXVI, TM 10-310...
Sheet. 401. 35-6560 XXVII. WD Cir 405,
Shipping Ticket. QMC 434 850-15 35-6520 XXVI, XXVII 1942. TM 10-310...
Tally Sheet, Incoming Tally Sheet, Outgoing QMC 489 850-15 35-6520 WD Cir 405, 1942. TM 10-310...
QMC 490 850-15 850-15 XXVI TM 10-310...
Preventive Maintenance WD AGO 461 35-6520 35-6540 850-15 XXI
Service and Technical Inspection Work Sheet for Wheeled and HalfTrack Vehicles. (old QMC 260)
14
TM 12-255
ADMINISTRATIVE PROCEDURES
Title References Unit company remarks
Form number AR TM 12-255 (sections) Other
Preventive Maintenance WD AGO 462 850-15 XXI
Service and Technical Inspection Work Sheet for Full-Track and Tank-Like Wheeled Vehicles. Preventive Maintenance (old QMC 260) WD AGO 463 850-15 XXI
Service and Technical Inspection Work Sheet for Motorcycles. Spot Check Inspection (old QMC 260) WD 00 7353.. 850-15 XXI
Report for All Motor Vehicles. Locator and Inventory WD 00 7356. 850-15
Control Card. Driver’s Trip Ticket and WD 48 (old 850-15
Preventive Maintenance Service Record. Armv Motor Vehicle Oper- QMC 237) WD 00 7360 850-15
ator’s Permit. Daily Dispatching Record (old QMC 228) WD 00 7361 850-15
of Motor Vehicles. Request for Job Order (old QMC 254) WD 00 7362 850-15
(old QMC 500)
Section VIII
UNIT DISPENSARY MEDICAL RECORDS
References Unit company remarks
Title Form number AR TM 12-255 (sections) Other
Report of Sick and Wounded. Certificate of Disability for Discharge. Register Card Monthly Report of Dental Service. Syphilis Register Register of Dental Patients. Immunization Register Statistical Report Monthly Statistical Venereal. Report. Monthly Sanitary Report Daily Diary or Journal. WD MD 51... WD AGO 40. WD MD 52... WD MD 57... WD MD 78... WD MD 79... WD MD 81... WD MD 86a, b, and c. 40-1025 600-500 615-360 40-1025 600-550 40-1010 40-210 40-1010 40-210 55-390 345-125 615-300 615-500 40-1080 40-210 40-275 40-1005 XXXIV* XII XV IV, VII, XXII.. XXXIV* XXXIV* FM 8-45 TM 12-250... FM 8-45 WD Cir 78, 1943. TM 12-250... FM 8-45
’Section XXXIV will be published in changes at a later date.
15
TM 12-255
ADMINISTRATIVE PROCEDURES
Section IX
MACHINE RECORDS UNITS
References Unit company remarks
Title Form number AR TM 12-255 (sections) Other
Officers’ Statistical Card WD AGO 0356. TM 12-305
Status Punch Card... ... WD AGO 301. TM 12-305... TM 12-250... TM 12-305... TM 12-305. TM 12-250
Report of Change WD AGO 303 345-5 I, II, VI, VII, VIII, X, XI, XVI, XXI, XXXIV.* II, VII, XXII, XXXIV.* XXXIV*
Locator Card WD AGO 304a 345-800 345-5 55-390
Miscellaneous Report Form. WD AGO 305a.
Organization Master Card.. WD AGO 308. 345-900 TM 12-305... TM 12-305... TM 12-305... TM 12-305
Daily Strength Summary WD AGO 319.
Card. Monthly Strength Sum- WD AGO 320.
mary Card. Strength Return by Grade.. WD AGO 323. TM 12-305. TM 12-305. TM 12-250. .
Officer’s Qualification Card. WD AGO 367.
Report of Physical Exami- DSS 221 615-500 III, IV
nation and Induction.
’Section XXXIV will be published in changes at a later date.
Section X
BLANK FORMS
Form number Title
WD AGO 1_ Company Morning Report. Headquarters Morning Report. Daily Sick Report. Duty Roster. Enlisted Men’s Pass. Guard Report and Extra Sheet. Report of Survey. Report of Annual Inspection of Private Mount. Requisition for Blank Forms and Publications. Notice of Casual Payment. Soldier’s Qualification Card. Replacement Card for Soldier’s Qualification Card. Enlistment Record, Army of the United States.
2 _
5
6
7 _
10 and 11 _
15
16
17
19__
20
20-1
22
Unit company remarks
16
TM 12-255
ADMINISTRATIVE PROCEDURES
Unit company
remarks
Form number
Title
WD AGO—Con.
24______________
24-1 to 24-7, inclusive.
25______________
27______________
28______________
29______________
29-6____________
30______________
30-6____________
30-7____________
31______________
32______________
33______________
35______________
36______________
37______________
38_______________
39_______________
40_______________
41_______________
43_______________
44_______________
45_______________
46_______________
47________________
49_______________
50_______________
51________________
54_______________
55_______________
56________________
Service Record.
Inserts to Service Record.
Extract from Service Record.
Statement of Accounts.
Soldier’s Individual Pay Record.
Authorization for Allotment of Pay.
Authorization of Class B Allotment for Purchase of War Savings Bonds.
Notification of Discontinuance of Allotment.
Request for Change in Class B Allotment War Savings Bonds.
Request for Discontinuance of Class B Allotment War Savings Bonds.
Furlough.
Individual Clothing and Equipment Record.
Individual Equipment Record.
Individual Clothing Slip.
Statement of Charges.
Report of Proceedings of Board of Officers (convened under provisions of sec. VIII, AR 615 -360).
Report of Physical Examination of Enlisted Men Prior to Discharge or Retirement.
Notification of Discharge.
Certificate of Disability for Discharge.
Designation or Change in Address of Beneficiary.’
Emergency Addressee and Personal Property Card.
Extract Copy of Morning Report.
Descriptive List of Deserter or Escaped Military Prisoner from the Army of the United States.
Report of Return of Absentee from the United States Army.
Report of General Prisoner.
Application for Retirement.
Record of Payment of Retired Enlisted Man.
Report of Investigation—Death.
Inventory of Effects.
Honorable Discharge from the Army of the United States.
Discharge from the Army of the United States (blue).
17
TM 12-255
ADMINISTRATIVE PROCEDURES
Unit company
remarks
Form number
. Title
WD AGO—Con.
57_______________
61_______________
62_______________
65-1_____________
66-1_____________
67_______________
77_______________
83-89____________
110______________
111______________
115______________
203______________
204______________
206______________
211 and 211-1___
280______________
301______________
303______________
304a_____________
305a_____________
308______________
309______________
319______________
320______________
323______________
367______________
401______________
411 and 411-1 to 411-8.
461 (old QMC
260).
462 (old QMC
260).
463 (old QMC
260).
Dishonorable Discharge from the Army of the United States.
Application for Appointment as Warrant Officer.
Application for Commission in the Regular Army.
Identification Card—Officers, Army of the United States.
Officer’s and Warrant Officer’s Qualification Card.
Efficiency Report.
Officer’s Pay Data Card.
Score Cards.
Report of Individual Classification in Arms.
Consolidated Report of Classification in Arms.
Charge Sheet (for courts martial).
Notification of Address to Nearest Relative.
Notice of Change of Address.
Embarkation Card.
Unit Personnel Replacement Requisition and Extra Sheet.
Certificate of Service.
Status Punch Card.
Report of Change.
Locator Card.
Miscellaneous Report Form.
Organization Master Card.
Initial, Special, Final Roster.
Daily Strength Summary Card.
Monthly Strength Summary Card.
Strength Return by Grade.
Officer’s Qualification Card.
Locator Card.
Report on Status of Equipment.
Preventive Maintenance Service and Technical Inspection Work Sheet for Wheeled and Half-Track Vehicles.
Preventive Maintenance Service and Technical Inspection Work Sheet for Full-Track and Tank-Like Wheeled Vehicles.
Preventive Maintenance Service and Technical Inspection Work Sheet for Motorcycles.
18
TM 12-255
ADMINISTRATIVE PROCEDURES
Unit company
remarks
Form number Title
WD AGO—Con.
.625 Application for Family Allowances.
641 Report of Change of Status and Address. Change of Address. Record of and Receipt for Registered and Insured Mail.
650
922
0337-T Oath of Office—Army of the United States.
0356 Officer’s Statistical Card.
0850 and 0850a___ Personnel Placement Questionnaire.
WD
30 Report of Claims Officer.
32 Record Card—Registered Documents or Devices (Issuing Agency’s Record of Distribution) .
33 Record Card—Registered Documents or Devices—Station.
34 Semiannual or Transfer Report of Registered Documents or Devices.
48 (old QMC 237) Driver’s Trip Ticket and Preventive Maintenance Service Record.
336 and 336a Pay and Allowance Account and Memorandum.
366, 366a, and Public Voucher—Pay Roll of Enlisted Men.
366b.
370 Public Voucher—Final Statement of Account of Soldier.
Standard
26a (old Stand- Driver’s Report—Accident, Motor Trans-
ard 26). portation.
1071 and 1071a___ Mileage Voucher and Memorandum.
WD OO
7353___.._______ Spot Check Inspection Report for All Motor Vehicles.
7356 Locator and Inventory Control Card.
7360 (old QMC Army Motor Vehicle Operator’s Permit.
228).
7361 (old QMC Daily Dispatching Record of Motor Ve-
254). hides.
7362 (old QMC Request for Job Order.
500). WD FD
10 Soldiers’ Deposit.
33 | Soldier’s Deposit. -Book.
19
TM 12-255
ADMINISTRATIVE PROCEDURES
Form number Title Unit company remarks
WD IGD 5a, 5c, 5g, and 5t__ WD MD 51 52 57____ 78 79 81 86a, b, and c POD 3883 and3883a___ QMC 15 125 351 352 353 355 Automotive Disability Reports. Report of Sick and Wounded. Register Card. Monthly Report of Dental Service. Syphilis Register. Register of Dental Patients. Immunization Register. Statistical Report. Record of and Receipt for Registered and Insured Mail. Council Book. Horse (Mule) Record Card. Index Sheet. Consolidated Index Sheet. List of Papers. Out-Charge Sheet.
357 364 and 364a 365 and 365a Incorrect Classification Sheet or Reclassification Sheet. Weekly Collection and Delivery Sheet and Extra Sheet (Quartermaster Corps laundries only). Monthly Roster & Statement and Extra Sheet (QMC laundries only).
373a 374 400 and 401 409 and 409a 411 Hospital and Organization List (QMC laundries only). Enlisted Men’s Laundry Slip (Quartermaster laundries only). Requisition and Extra Sheet. Requisition and Receipt for Clothing in Bulk and Extra Sheet. Requisition and Receipt for Brooms, Brushes, Matches, Mops, Toilet Paper, Soap, etc.
412 413 414 j 434 Requisition and Receipt for Stationery and Office Supplies (Quarterly Allowances). Requisition and Receipt for Cleaning and Preserving Materials (Quarterly Allowance). Requisition and Receipt for China and Glassware (Quarterly Allowance). Shipping Ticket;
20
TM 12-255
ADMINISTRATIVE PROCEDURES
Unit company-
remarks
Form number
Title
QMC—Con.
460 469 Ration Return. Monthly Mess Account (Garrison Rations). Memorandum Receipt. Tally Sheet, Incoming. Tally Sheet, Outgoing. Shoe Repair Tag.
487
489
490
499
VA insurance
336______________
350 and 350a_____
351______________
352______________
352a_____________
353______________
355______________
357______________
358______________
380______..______
398_____________L
514b_____________
724______________
739______________
Change of Beneficiary—National- Service Life Insurance.
Application for National Service Life Insurance.
Application for Reinstatement of National Service Life Insurance Within Three Months After Date of Lapse.
Application for Reinstatement of National Service Life Insurance When Insurance Has Lapsed More Than Three Months.
Supplement to Application for Reinstatement of National Service Life Insurance.
Application for Reinstatement of National Service Life Insurance While the Applicant is in Active Service or Within Three Months Af,ter Date of Discharge.
Claim for National Service Life Insurance.
Statement of Claim for Waiver of Premiums or Continuation of Waiver of Premiums Under the National Service Life Insurance Act of 1940, as Amended.
Application for Change of National Service Life Insurance from Five-Year Level Premium Term Policy to Ordinary Life, Twenty-Payment Life, or Thirty-Payment Life Policy.
Application for Benefits Under Soldier’s and Sailor’s Relief Act of 1940.
Information and Premium Rates—National Service Life Insurance.
Affidavit in Support of Claim for Converted Insurance.
Change of Beneficiary—United States Government Life Insurance.
Application for United States Government Life Insurance.
21
TM 12-255
ADMINISTRATIVE PROCEDURES
Form number Title Unit company remarks
VA insurance— Continued 739b and 739c 744 _ Application for Renewal of United States Government Life Insurance and Supplement. Application for Reinstatement of United States Government Life Insurance. Information and Premium Rates—United States Government Life Insurance. Policy Loan Agreement—United States Government Life Insurance. Application for Reinstatement of United States Government Life Insurance. Change in Mode of Premium Payment. Application for Cash Surrender Value of United States Government Life Insurance. Application for Special Addition Disability Insurance. Affidavit. Application for Change in Plan of United States Government Life Insurance. Application for Change of Plan of United States Government Life Insurance From Five-Year Level Premium Term Policy with a Higher Rate of Premium. Report of Separation. Report of Physical Examination and Induction.
752
804
807 _ _
844
849 ___
866
890 _ _
896
896b _. ______
DSS 173
221
[(A. G. 300.7 (3 Jul 43).] (C 1, 31 Aug 43.)
By ORDER OF THE SECRETARY OF WAR!
G. C. MARSHALL,
Chief of Staff
Official:
J. A. ULIO,
Major General,
The Adjutant General.
U. S. GOVERNMENT PRINTING OFFICE: 1943
22
TM 12-255
TECHNICAL MANUAL'
No. 12-255
WAR DEPARTMENT, Washington, November 1, 1942.
ADMINISTRATIVE PROCEDURES
Page
List of abbreviations______________________________________ 3
Section I. Procedure on officers’ leaves____________________ 5
II. Procedure when officers are transferred__________ 7
III. Procedure at induction station__________________ 12
IV. Procedure for reception centers_________________ 15
V. Procedure to assign enlisted men_________________ 17
VI. Procedure to appoint or reduce enlisted men___ 19
VII. Procedure when an enlisted man is placed on detached service or on special duty__________________ 22
VIII. Procedure to transfer enlisted men______________ 24
IX. Procedure to grant furlough_____________________ 26
X. Procedure when enlisted man is absent without leave_________________________________________________ 28
XI. Procedure when enlisted man deserts, is apprehended, or surrenders from desertion________________ 30
XII. Procedure to obtain authority for discharge of enlisted man_________________________________________ 36
XIII. Procedure to effect payment of troops__________ 42
XIV. Procedure to authorize or discontinue allotments, deductions, and pay reservations, and to protect and obtain benefits for dependents____________________ 48
XV. Procedure in case of death in continental United States, and death as battle casualty_________________ 56
XVI. Procedure on arrest and on confinement_________ 72
XVII. Procedure to impose punishment under A. W. 104_ 75
XVIII. Procedure to prefer charges____________________ 77
XIX. Procedure to obtain medical treatment and hospitalization____________________________________________ 79
XX. Procedure on qualification in arms_______________ 83
XXI. Procedure on travel of units_____________________ 84
XXII. Procedure when unit is ordered to port of embarkation________________________________________________ 88
XXIII. Procedure for company fund accounting____________ 99
XXIV. Procedure to procure and issue clothing_________ 103
XXV. Procedure to procure and issue individual equipment______________________________________________■____ 109
1
TM 12-255
FOREWORD
This Technical Manual contains a step-by-step description of administrative procedures which are frequently used in an administrative headquarters.
The description of each administrative procedure shows who takes the required action, what action is taken, what printed forms are used, the authority for taking action, and pertinent comments. The authorities cited include Army Regulations, War Department Circulars, and TM 12-250, Administration. The abbreviations used conform, where possible, to AR 850-150, but for the sake of brevity, many abbreviations are devised for sole use with this manual. Such improvised abbreviations are not authorised for use elsewhere. Also for the sake of brevity, references to printed forms have been shortened (for example, AGO Form 32, or AGO 32, instead of W. D., A. G. O. Form No. 32). The dates of Army Regulations which are referred to in the text are included in the lists of AR references in the heading of each procedure.
The manual is in loose-leaf format so that revision pages can be inserted easily. Additional procedures will be published from time to time.
(i)
TM 12-255
ADJUTANT GENERAL’S OFFICE
Page
XXVI. Procedure to procure T/BA organizational equipment___________________________________________________ 112
XXVII. Procedure to transfer property_________2______ 115
XXVIII. Procedure to place lost, damaged, or destroyed property on statement of charges__________________________ 120
XXIX. Procedure to place lost, damaged, or destroyed property on report of survey___________________________ 122
XXX. Procedure in case of motor vehicle accidents___ 124
XXXI. Procedure for boards of officers______________ 127
XXXII. Procedure for conducting courts martial______ 130
XXXIII. List of routine administrative reports required at periodic intervals________________________________________ 134
Appendix. Model forms and records_________________________ 139
2
TM 12-255
LIST OF ABBREVIATIONS
(A key to abbreviations is included in the heading of each procedure to designate the abbreviations used in that procedure.)
A/Auth___________Appointing Authority.
Accd_____________ Person Accused.
Acer_____________Accuser.
ADA______________Authority Directing Arrest or Confinement.
Adj______________Regimental Adjutant.
AG_______________Adjutant General.
AO_______________Agent Officer.
App Auth_________Approving Authority.
AR_______________Army Regulations.
Bn CO____________Battalion CO (Ex).
B/P______________ Board President.
Bull_____________War Department Bulletin.
CG ServC_________Commanding General of Service Command.
Ch_______________ Chaplain.
CIO______________ Classification Officer.
CO_______________Regimental Commander.
CoC______________Company Commander.
CoF______________Custodian of Fund.
CoG______________Commander of the Guard.
COIS_____________Commanding Officer of Induction Station.
ComO_____________Regimental Communication Officer.
Con Auth_________Convening Authority.
CORC_____________ Commanding Officer Reception Center.
CoSO_____________Company Supply Officer.
Comic____________Company Council.
Ct_______________All members of the appointed court martial.
DAuth____________ Discharge Authority.
DCO______________Division Classification Officer.
DefC_____________Defense Counsel.
Dep SO___________Depot Supply Officer.
DisbO____________Disbursing Officer.
Div SO___________Division Supply Officer.
Dr_______________ Driver.
EM_______________ Enlisted Man.
Ex_______________ Regimental Executive Officer.
IB_______________ Investigating Board.
3
TM 12-255
ADJUTANT' GENERAL’S OFFICE
ICO_______________Immediate Commanding Officer.
InO_______________ Inspecting Officer.
IO________________ Investigating Officer.
LB________________Local Board.
LPO_______________Local Property Officer.
MCM_______________Manual for Courts-Martial (1928).
Med Bd____________Medical Board.
Med OIS___________Medical Officer of Induction Station.
MessO_____________Mess Officer.
MO________________ Regimental Motors Officer.
N CoF_____________New Custodian of Fund.
NCOS______________Noncommissioned officer in charge of sick detail.
O_________________ Officer.
P&P_______________ Police and Prison Officer.
PCO_______________ Post or Unit Commander.
PofEM_____________Parents of Enlisted Man.
Pres______________President of the Court.
PWO_______________Payment Witnessing Officer.
QM________________ Quartermaster.
Rcdr______________Recorder of the Board.
RespO_____________Responsible Officer.
S-2_______________Regimental Intelligence Officer.
S-3_______________Regimental Plans and Training Officer.
S-4_______________Regimental Supply Officer.
SC________________Summary Court.
SCM_______________Summary Court Martial.
Sec VIII Bd_______Section VIII Board.
Sei_______________Selectee.
ServC FinO________ Service Command Finance Officer.
Succ______________Successor.
Sup Sgt___________Company Supply Sergeant.
SupvO_____________Supervising Officer.
Surg______________Surgeon (unit surgeon).
Sur O_____________ Surveying Officer.
TJA_______________Trial Judge Advocate.
TO________________Transportation Officer.
TrAuth____________Transferring Authority.
UPO_______________ Unit Personnel Officer.
WDC_______________War Department Circular.
4
TM 12-255
Section I
PROCEDURE ON OFFICERS’ LEAVES
Key to abbreviations: References:
O—Officer requesting leave AR 35-6520, Feb. 8, 1936
UPO—Unit Personnel Officer AR 210-50, Nov. 1, 1938
ICO—Immediate Commanding Officer AR 345-400, Aug. 25, 1938
App Auth—Approving Authority AR 345-800, July 1, 1942
Surg—Surgeon AR 605-115, July 14, 1942
Action ORDINARY LEAVE
taken by
O 1. Apply for leave by letter (some units provide mimeo-
graphed forms) through channels to CO who has authority to grant amount of leave requested (see remark under instruction 3). Give information as to amount of leave desired and date leave is to become effective.
AR 605-115, pars la, 6
Leaves will be coordinated by the Adj under direction of the executive. To permit such coordination, it is customary to include in the request: information as to amount of accrued leave, date and amount of last leave, whether applicant is a member of any board, court martial, or ", other duty assigned by proper authority, and address of
i applicant while on leave.
1
ICO 2. Approve (or disapprove) request and forward to next higher commander.
App Auth 3. Approve (or disapprove) request. If approved, publish special order granting leave. If request is disapproved return through channels to applicant.
AR 605-115, par 6
AR 605-115, par 6, specifies which commanders may grant leaves of: not more than 1 month; not more than 4 months; and in excess of 4 months.
O 4. a. If granted leave for more than 3 but less than 10 days
turn over funds to temporary successor on memorandum receipt. If granted leave for more than 10 but not more than 30 days, transfer funds to successor on audit.
♦ J AR 210-50, par 5c
For procedure see section XXIII.
5
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
O 4. b. If leave is to exceed 30 days, transfer funds and
property to successor.
AR 35-6520, par 14a, C2
For procedure see section XXVII.
O 5. Sign out on day of departure in officers’ register at
regimental, division, and post headquarters as per unit and post standing orders. Consider the day after departure as the first day of leave and report back to assigned station on last day of leave and sign in officers’ register at post, division, and regiment as per unit and post standing orders. Report to CO for duty.
AR 605-115, par 3c
ICO 6. Make proper remark on organization Morning Report on departure and return.
AR 345-400, par 25a AGO 1
UPO 7. Prepare Report of Change in triplicate on departure and return. Send original through channels to machine records unit, and duplicate as directed by AR; file triplicate.
AR 345-800, par 16 AGO 303
Report of Change prepared in triplicate for officers, in duplicate for EM (AR 345-800, par 16, C2).
SICK LEAVE
O 8. Follow instructions 1, 2, and 3 above.
ICO An officer authorized to grant ordinary leave may grant
App Auth s*ck leave f°r same periods.
AR 605-115, par 14a
App Auth 9. Refer application for leave to Regtl Surg.
AR 605-115, par 15a
Surg 10. Examine applicant for sick leave and make report of condition of applicant by indorsement to CO, including a specific recommendation as to whether or not leave should be granted, and length of leave considered necessary.
AR 605-115, par 15b
6
TM 12-255
ADMINISTRATIVE PROCEDURES
Sick leave will not be counted against annual leave allowance.
AR 605-115, par 14b
Action taken by
O 11. Follow instructions 4 and 5.
ICO 12. Follow instructions 6 and 7.
UPO
Section II
PROCEDURE WHEN OFFICERS ARE TRANSFERRED
Key to abbreviations:
O—Officer transferred
UPO—Unit Personnel Officer
CO—Regimental Commander
Succ—Successor
CoC—Company Commander
TO—Transportation Officer
Action taken by
References:
AR 30-920, Oct. 4, 1935 AR 30-960, May 24, 1938 AR 40-100, Sept. 10, 1940 AR 210-50, Nov. 1, 1938 AR 345-400, Aug. 25, 1938 AR 345-800, July 1, 1942 AR 380-5, June 18, 1941 AR 600-185, Oct. 11, 1942 AR 600-600, Jan. 31, 1931 AR 605-90, May 21, 1942 AR 605-120, Aug. 23, 1938
O 1. Turn in all property held on Memorandum Receipt
from supply agencies. Obtain clearance from supply agencies and official business concerns on post.
TM 12-250, par 397 Local clearance
O 2. Arrange for settlement of accounts with local commer-
cial concerns.
WDC 49, 1942, par 2, sec. II
O 3. Arrange with TO for shipment of household goods and
other personal property; and, if desired, transportation for self and dependents.
AR 30-960, sec. Ill
AR 30-920, pars 6b, 7a, C3
See WDC 261, 1942, sec VI, WDC 279, 1942, sec II, and WDC 314, 1942, sec IV, for restriction on transportation of dependents and movement of household goods. For authorized shipment of household goods for storage, see WDC 314, 1942, sec IV.
7
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
O 4. Obtain certified true extract copies of change of station
orders, in order to—
Number of copies
a. Support first pay voucher at new station___ 2
Pay Guide (see remark (1) below)
b. Support claims for mileage per diem, and travel expenses_______________________________ 2
Pay Guide
c. Support claims for dependents’ travel______ 2
Pay Guide
d. Present to new CO, upon reporting for duty__ 2
AR 605-120, par la(l)(a)
e. Present to TO, for each shipment of household goods and other personal property_____________ 3
AR 30-960, pars 28, Cl; 12a(l)
f. Present to TO for each transportation request desired_______________________________________ 3
AR 30-920, par 2c, h
g. Purchase necessary gasoline to complete ordered travel__________________________________ 1
See remark (2)
(1) The War Department delivers to each officer, at the time of delivery of any order, radio, or confidential letter directing change of station, a single-sheet pamphlet entitled “Pay Guide for Officers, Army Nurses, and Warrant Officers on Change of Station,” which sets forth the procedure necessary to insure prompt payment of pay, travel allowance, and allotments.
(2) The authority to purchase additional rationed gasoline, when traveling under orders, is contained in sec 1934.18 of Ration Order No. 5 (Form OPA R-544), Acknowledgment of Delivery of Gasoline.
O 5. If a Reserve or National Guard officer, in order to sup-
port first pay voucher at new station:
a. Two copies of active duty orders.
Pay Guide
8
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by O b. Two true copies of a statement of service.
Pay Guide
The original statement of service, from which the copies can be made, is obtainable from the headquarters of the service command from which ordered to active duty.
O 6. Obtain 2 copies of orders terminating assignment of
quarters, or in lieu thereof a certificate of nonassignment of quarters, covering the period from date of last payment to include date of departure. These papers will be needed to support first pay voucher at new station.
Pay Guide
O 7. Obtain 2 copies of leave order, if any, incident to change
of station, to support claim for dependents’ travel.
Pay Guide
O 8. If leave is granted, extending beyond the effective date
of assignment to new station, report by letter or on AGO Form 303 (Report of Change) to the CO of the station or organization to which assigned.
AR 605-120, par 12a ch by WDC 176, 1941, sec IV AGO 303
O 9. If.change of station involves a change in address of any
person named on Designation of Beneficiary (AGO Form 41) (any dependent beneficiary, nearest relative other than wife or minor child, or the person to be notified in case of emergency), submit new AGO Form 41.
AR 600-600, par 3b and WDC 296, 1942, sec I AGO 41
UPO 10. Forward Emergency Addressee and Personal Property Card by ordinary mail to station to which officer is transferred.
WDC 338, 1942 AGO 43
If transferred to theater of operations in continental United States, hold card until called for by TAG.
9
TM 12-255
ADJUTANT GENERAL'S OFFICE
Action taken by
UPO 11. If the officer is transferred to an oversea command or to Alaska, verify with the officer the accuracy of information entered on Emergency Addressee and Personal Property Card and enter date of verification and initials on card.
WDC 338, 1942 AGO 43
See WDC 338, 1942, for responsibility for action prescribed in this instruction, if transfer is made by air. In case of transfer to foreign duty see check list in WDC 333, 1942.
O 12. Comply with local post regulations concerning disposition of post automobile tags, signature in departure books, etc.
O 13. Report departure in person to next superior officer having administrative functions at the post, within 24 hours prior to departure.
AR 605-120, par lb(l)
CO or 14. Make proper entry in Morning Report.
CoC AR 345-400, par 19 AGO 1
If departing officer commanded a company, battalion, or regiment, the Morning Report entry will show name of officer assuming command (AR 345-400, par 16).
UPO 15. Furnish central locator card file at post headquarters with necessary information concerning change.
WDC 92, 1942, par 2, sec IV AGO 304-A >»-
If machine records unit supplies the organization with Form 304-A, this action will be omitted.
UPO 16. Prepare Report of Change in triplicate. Send original through channels to machine records unit, and duplicate as directed by AR; file triplicate.
AR 345-800, par 16, ch by C2 AGO 303
UPO 17. Transmit, through regtl headquarters, to the headquarters where Officer’s Qualification Card (AGO Form 66-1) is filed, any information required to bring Qualification Card up to date.
AR 605-90, par 17b, ch by Cl AGO 66-1
The adjutant general (Adj) at the headquarters where Qualification Card is filed will complete entries of Record of Service (item 15 on Qualification Card) and have officer’s immediate CO enter and initial the manner of perform
10
TM 12-255
ADMINISTRATIVE PROCEDURES
ance rating. The adjutant general (Adj) will then send the Qualification Card to the headquarters of the organization to which the officer is transferred.
Action taken by 0 18. If custodian of funds, transfer funds to new custodian.
AR 210-50, par 20a (6)
For procedure, see section XXIII
O 19. If a CoC, inventory Government property for which responsible and originate Reports of Survey for lost, damaged, or unserviceable articles not covered by validated requisitions.
WDC 105, 1942, par 27a Company
Property Book
For procedure see section XXVII
Succ 20. Sign Company Property Book, acknowledging receipt of all serviceable articles. If CoC, call on UPO to clean up any remaining administrative details.
WDC 105, 1942, par 27a Company
Property -Book
For procedure see section XXVII
O 21. If any immediate subordinate is a field officer, who has been serving under departing officer for 6 months, submit an Efficiency Report on him; less than 6 months, submit an Efficiency Report on him, if desired; or, submit to successor data for consideration in the preparation of next Efficiency Report.
AR 600-185, par 3, Cl AGO 67
A full Efficiency Report may be rendered on an officer of any grade at any time if, in the opinion of the reporting officer, the services of the officer being reported upon are considered to have been unusual either through merit or lack thereof (AR 600-185, par 36).
CO 22. If departing officer is a field officer, submit Efficiency Report or data, as in instruction 21.
AR 600-185, par 3, Cl AGO 67
11
TM 12-255
ADJUTANT GENERAL'S OFFICE
Action taken by o 23. If transferred outside the United States, report for physical examination at home station, and again at port of embarkation if more than 48 hours have elapsed since examination at home station.
AR 40-100, par 14, ch by WDC 31, 1942, par 2, sec III
O 24. If a custodian of “registered documents,” prepare and sign War Department Form 34 in triplicate showing transfer of custody of registered documents. Get signature of successor on all 3 copies of Form 34 and forward original to office of origin of the documents. Give one copy to successor, retain one copy in personal file.
AR 380-5, pars 28, 29 WD 34
O 25. If ordered to permanent change of station while on maneuvers, officer may return to old home station to arrange for travel of dependents, packing household effects, etc.
WDC 283, 1942, sec III
Section III
PROCEDURE AT INDUCTION STATION
Key to abbreviations: References:
Sei —Selectee (shown as EM after in- AR 30-2215, Aug. 1, 1941
duction) AR 30-910, Oct. 10, 1935
LB —Local Board AR 345-155, July 16, 1938
COIS —Commanding Officer of Induction Station Med OIS—Medical Officer of Induction Station TO -—Transportation Officer AR 615-500, Sept. 1, 1942
Action taken by
LB 1. Send order to selectee to report for induction.
DSS 150
Sei 2. Report to local board on date and at time specified. Name is placed on delivery list and is sent to induction station.
DSS 151
12
TM 12-255
ADMINISTRATIVE PROCEDURES
Local board fills out section 1 of DSS Form 221; examining physician for local board completes section II of form; local board completes section III of form. All copies of DSS Form 221 are sent to induction station.
DSS 221
Action
taken by
Med OIS 3. On arrival, give selectee physical examination.
AR 615-500, par 13c DSS 221
COIS 4. If physically qualified, place fingerprints of right hand on DSS Form 221, and induct. Complete fingerprints on FBI Military Fingerprint Card.
AR 615-500, par 14a DSS 221
FBI Military Fingerprint Card
COIS 5. Initiate Service Record by completing cover page except for date of termination of service. Complete pages 1 and 2 of Service Record down to heading “Current Enlistment.” In case selectee does not avail himself of 14 days, also enter under “Remarks, -Financial” “Inducted __________________________________; pay due from
(date)
date of induction.” Assign Army serial number to EM. Place Army serial number on Service Record and all copies of DSS Form 221. Initiate Soldier’s Individual Pay Record.
AR 345-155, par 10i/2, C2 AGO 24, 28
AR 615-500, par 14a . DSS 221
DSS Form 221 is made out in an original and three copies. Original is sent directly to The Adjutant General, “1st copy” is sent to the Director of Selective Service, National Headquarters, through the LB and the State Director of Selective Service. “2d copy” is sent, if rejected, directly to The Surgeon General; if accepted, to The Surgeon General through the reception center and MRU, “3d copy” is returned to the LB.
COIS 6. Explain to EM his right to be returned to his home for 14 days under the provisions of Itr AG 324.71, 4-25-42 ES Hq SOS. If he indicates desire to return home 14 days, transfer him to the Enlisted Reserve Corps by indorsement on his Service Record.
Ltr AG 324.71 4-25-42 ES Hq SOS
13
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
COIS 7. Place his name on a special order directing him to proceed to place where he reported to LB, and recalling him to active duty and directing him to proceed to named recruit reception center at place designated in order. Mail Service Record, together with “2d copy” of DSS Form 221, to the CORC.
AR 615-500, par 16b
TO 8. On presentation of orders, furnish EM with Government Transportation Request to location of LB and thence to recruit reception center to which ordered. Also furnish meal ticket or monetary allowance in lieu of rations.
AR 30-2215 QMC 464
AR 30-910 Standard 1030
When several men are traveling to same place in party, one man is designated as acting corporal and is given transportation and meal tickets for entire party.
ALTERNATE PROCEDURE
COIS 9. If EM does not desire to return to his home, send him direct to a reception center; in such case no indorsement is placed in his Service Record. He travels to reception center on Government Transportation Request. Mail Service Record, together with “2d copy” of DSS Form 221, to the commanding officer of the reception center.
AR 615-500, par 16a AGO 24
COIS 10. Mail FBI Military Fingerprint Card to TAG.
AR 615-500, par 15 FBI Military
Fingerprint Card
14
TM 12-255
ADMINISTRATIVE PROCEDURES
Section IV
PROCEDURE FOR RECEPTION CENTERS (Procedure varies according to local conditions)
Key to abbreviations: References:
CORC —Commanding Officer of Reception AR 30-910, Oct. 10, 1935
Center AR 30-2215, Aug. 1, 1941
CIO —Classification Officer AR 615-25, July 31, 1942
QM —Quartermaster AR 615-40, Sept. 1, 1942
Ch —Chaplain AR 615-500, Sept. 1, 1942
Surg —Surgeon
CG ServC—Commanding General of Service
Command
EM TO -—Enlisted Man —Transportation Officer
Action taken by EM 1. Proceeds to reception center checking station. (“2d
CORC copy” of DSS Form 221 and Service Record have previously arrived). 2. Accomplish Locator Card on the man and assign him to a
receiving company. Send Service Record to the records and assignment section; also send “2d copy” of DSS Form 221, where, after necessary data are extracted, it is sent to the MRU.
CIO 3. Administer AGC test and MA test to EM. These tests are sent to the interviewing section where they are graded and the information recorded.
AR 615-500, par 24
CORC 4. Instruct the new EM on the advantages of National Service Life Insurance, Servicemen’s Dependents Allowance Act of 1942, pay reservations, and allotments to dependents.
AR 615-500, par 23h
If he desires any insurance or wishes to make an application for dependents allowance, pay reservation or allotment the necessary forms are accomplished and sent to the records and assignment section.
494350°—42---2
15
TM 12-355
ADJUTANT GENERAL’S OFFICE
Action taken by
QM 5. Issue the EM one complete uniform and necessary equipment. This clothing and equipment is charged against the man on AGO Form 32 (Individual Clothing and Equipment Record) which is sent to the records and assignment section (for procedure see sec. XXIV).
AR 615-40, par 2d AGO 32, 35
CIO 6. Interview EM and initiate AGO Form 20 (Soldier’s Qualification Card). Form 20 is analyzed by the classification officer who recommends an assignment of the man. He then forwards the Form 20 to the coder who punches the information written on the card into the edges of the Form 20. When the coder is through, the card is then sent to the records and assignment section.
AR 615-25 AGO 20
AR 615-500, par 27
Ch 7. Give talk to EM on morality. Read and explain Articles CORC of War.
AR 615-500, par 23j
Training films may supplement both of these.
Surg 8. Give smallpox vaccination and start other authorized immunization procedures.
AR 615-500, par 23g MD 81
Initiate MD Form 81 and send it to records and assignment section.
CGServC9. Requisition men from the reception center to be sent to various replacement training centers, divisions, or the like.
AR 615-500, par 28a
Requisitions usually ask for men by certain types of specialties. The AGO Form 20 furnishes this information.
CORC 10. Give EM basic field training while awaiting assignment. CORC 11. Upon receipt of requisition from CG ServC, assign EM, as requested, by issuance of special order.
AR 615-500, par 30
16
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
TO 12. Make up Transportation Requests and Meal Tickets for EM transferred and escorting personnel.
AR 30 910 Standard 1030
AR 30-2215 QMC 464
CORC 13. Have records and assignment section send records of EM to escorting personnel for delivery to CO of unit to which transferred. Records section will make and keep AGO Form 25 (Extract from Service Record). AGO 20, 24, 25, 32, 28
MD 81
Section V
PROCEDURE TO ASSIGN ENLISTED MEN
Key to abbreviations:
CORC—Commanding Officer Reception Center.
UPO—Unit Personnel Officer
CoC—Company Commander
Adj—Regimental Adjutant
DCO—Division Classification Officer
AG—Adjutant General
References:
AR 310-50, Aug. 8, 1942
AR 345-125, Feb. 1, 1932
AR 345-400, Aug. 25, 1938
AR 345-800, July 1, 1942
AR 615-25, July 31, 1942
AR 615-500, Sept. 1, 1942
TM 12-250, Oct. 10, 1942, pars 230, 340, 349, 350, and 478
After EM have been processed at a reception center— Action taken by
CORC 1. Transfer EM to division, separate regiment, or to replacement training center by special order, on instruction from service command. Send the following records to the unit of assignment by letter of transmittal: Special Order directing transfer; Service Record; Individual Clothing and Equipment Record; Soldier’s Qualification Card; Soldier’s Individual Pay Record; Immunization Register.
AR 615-500, par 31b AGO 24, 32,
20, 28
MD 81
DCO 2. Check records against list of inclosures on letter of or transmittal and acknowledge receipt by indorse-
UPO ment. Examine Soldier’s Qualification Card and
compare with regimental needs to form a basis for assignment of EM to regiments (companies).
AR 615-25, par 34a AGO 20
17
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
DCO or 3. Prepare and submit to AG (Adj) copy for a special UPO order assigning EM to regiments (companies).
AG or 4. Verify correctness and authenticate SO. Send EM to Adj. regiments (companies). Send copy of SO to all
CO’s involved.
AR 310-50, par 4
DCO 5. Send all records to CO concerned.
UPO 6. Send AGO Forms 32 and 20 to the CoC concerned.
CoC 7. Use information on Form 20 to determine proper
assignment of EM within the company. After assignment, return card to UPO.
AR 615-25, par 34b AGO 20
UPO 8. Place Forms 20 in file, alphabetically by organization. Make notation of assignment in item 29 of Form 20. Make entry of assignment in Service Record. File Service Record.
AR 615-25, par 33b AGO 20
AR 345-125, par 1 AGO 24
CoC 9. Enter name of EM in Morning Report and on company rosters, etc. Have CoSO check clothing and equipment of EM against Form 32 and complete issue of equipment. File Form 32.
AR 345-400, par 18 AGO 1, 32
UPO 10. Prepare Report of Change in duplicate. Send original through channels to MRU; file duplicate.
AR 345-800, par 16, C2 AGO 303
If 20 or more individuals are assigned to one organization by the same order, a group Report of Change may be submitted, with a copy of the order, in lieu of the individual Reports of Change (AR 345-800, par 11).
CoC 11. When EM qualify as military specialists, report the fact to UPO by informal memorandum, stating degree of skill.
AR 615-25, par 34b
18
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
UPO 12. Enter degree of skill as specialist in item 27 on Form 20 and on page 4, Form 24 when reported by CoC’s. Make periodic examination of all cards and check against duties men are performing in companies.
AR 615-25, par 34b AGO 20, 24
AR 345-125, par 9, C3
Section VI
PROCEDURE TO APPOINT OR REDUCE ENLISTED MEN
Key to abbreviations:
CoC —Company Commander UPO—Unit Personnel Officer Adj —Regimental Adjutant CO —Regimental Commander
References:
AR 310-50, Aug. 8, 1942
AR 345-125, Feb. 1, 1932
AR 345-155, July 16, 1938 AR 345-400, Aug. 25, 1938 AR 345-800, July 1, 1942 AR 615-5, Apr. 15, 1936 AR 615-25, July 31, 1942
WDC 25, 1942
WDC 148, 1942, sec IV
WDC 194, 1942, sec II
Action TO APPOINT PRIVATES FIRST CLASS
taken by
CoC 1. Check vacancy and qualifications of EM.
AR 615-5, par 1, 5a, 7b, as ch by WDC 25, 1942, sec III, WDC 109, 1942, sec III, WDC 140, 1942, sec III
CoC 2. Prepare company order in duplicate and sign both copies. Post original on company bulletin board and file later. Send duplicate with Morning Report showing entry of appointment. Change duty rosters.
AR 345-400, par 20 AGO 1
AR 310-50, par lb
AR 615-5, par 2a, C2
Do not antedate promotion orders.
UPO 3. Check vacancy against T/O. Enter appointment on Service Record and on Soldier’s Qualification Card. Change Individual Pay Record.
AR 345-125, par 12, C3 AGO 24, 20, 28 AR 615-25, par 28d
19
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 4. Prepare Report of Change in duplicate; send original through channels to MRU; file duplicate.
AR 345-800, par 16, C2 AGO 303
TO REDUCE PRIVATES, FIRST CLASS
CoC 5. Follow instructions 2 to 4, inclusive, substituting“reduc-UPO tion” for appointment. Take steps to fill vacancy
thus established.
Appointment as private, first class, automatically terminates on desertion, as of first day of unauthorized absence.
AR 615-5, par 14b
TO APPOINT NCO’S AND TECHNICIANS
CoC 6. Check vacancy. Check qualifications of EM.
AR 615-5, pars 5a, 7, 9
WDC 25, 1942, sec HI as ch by WDC 109, 1942, sec III, and WDC 140, 1942, sec HI
CoC 7. Fill out unit form letter to CO recommending promotion or appointment and send to UPO.
UPO 8. Check vacancy, eligibility, and qualification data and submit CoC’s letter to CO with any appropriate remarks. Prepare Regtl SO appointing NCO or technician as recommended. Prepare warrant of appointment for CO’s signature. Send these to the Adj.
AR 615-5, pars 9, 10 AGO 58
AR 310-50, par 4 WDC 25, 1942, sec HI
Adj 9. Get CO’s approval on recommendation and have him sign warrant. Authenticate the SO, send one copy to CoC with warrant, send one copy to UPO with original letter.
AR 615-5, par 10
WDC 25, 1942, sec HI
UPO 10. File letter in EM 201 file. File order in follow-up file and check to see that entry is made on Morning Report.
20
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
CoC 11. Post appointment on bulletin board and change roster, etc. Make proper entry on Morning Report. Hand warrant to EM personally.
AR 615-5, par 10 AGO 1
AR 310-50, par 15
AR 345-400, par 20
WDC 25, 1942, sec III
UPO 12. Enter appointment on Service Record, Qualification . Card, Individual Pay Record, and file the SO in the 201 file. Submit original Report of Change through channels to MRU, file duplicate.
AR 345-800, par 16, C2, AR AGO 24, 20 345-155, pars 10^ and ll1/^ 28, 303
C2, and WDC, 225, 1942
If above grade 4, discontinue deductions, if any, under Servicemen’s Dependents Allowance Act. If above grade 4, check dependents for payment of monetary allowance in lieu of quarters.
TO REDUCE NCO’S AND TECHNICIANS
CoC 13. Fill out unit form letter to CO recommending reduction and showing specific reasons. Submit to Adj.
AR 615-5, pars lie, 13, C2
Adj 14. Check request and reasons. Have CO indicate approval of reduction. Have UPO prepare SO and authenticate when prepared.
UPO 15. Send one copy of SO to CoC. Follow instruction 10.
CoC 16. Post reduction on company bulletin board and on
rosters, etc. Make proper entry on Morning Report.
AR 345-400, par 20 AGO 1
UPO 17. Make entries and submit reports as required by instruction 12. Afford EM opportunity to make application under Servicemen’s Dependents Allowance Act if warranted.
CoC 18. Take steps to fill vacancy thus created.
21
TM 12-255
ADJUTANT GENERAL’S OFFICE
Section VII
PROCEDURE WHEN AN ENLISTED MAN IS PLACED ON DETACHED SERVICE OR ON SPECIAL DUTY
Key to abbreviations:
UPO—Unit Personnel Officer
CoC—Company Commander
References:
AR 345-125, Feb. 1, 1932
AR 345-400, Aug. 25, 1938
AR 345-800, July 1, 1942 TM 12-250, Oct. 10, 1942, pars. 223, 491, 495
Action taken by
CoC
UPO
CoC
UPO
UPO
UPO
DETACHED SERVICE
(DS is service away from home station)
1. Upon receipt of order placing EM on detached service, have property turned in that is not to be taken by EM, and determine method of travel.
2. Secure Transportation Request if EM is to travel at Government expense.
3. Make proper entry in Morning Report on date man departs, showing station to which sent.
AR 345-400, par 24 AGO 1
4. Prepare Report of Change in duplicate for detached service. Send original through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
5. Accomplish next indorsement on Service Record; obtain character and efficiency rating from CoC, enter in indorsement, and initial. Obtain Form 32 from CoC.
AR 345-125, pars. 29a, le, C4 AGO 24, 32
6. Sign indorsement in Service Record, prepare and file Extract from Service Record, and forward follow-
ing papers, by letter of transmittal, to CO of unit
to which EM is to be sent: AGO 25
Service Record AGO 24
Individual Clothing and Equipment Record AGO 32
Qualification Card AGO 20
Immunization Register MD 81
Emergency Addressee and Personal Property Card AGO 43
AR 345-125, par 40
22
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
New UPO 7. Attach EM to an organization and make entry of attachment in Service Record. Acknowledge receipt of records. Forward to organization to | which EM is attached: Individual Clothing and
Equipment Record.
AGO 24
AGO 32
New CoC 8. Make proper entry on Morning Report, showing organizations from which detached.
AR 345-400, par 28 AGO 1
An EM atchd is handled the same as any EM in organization for pay, allowances, clothing, etc.
Old UPO 9. Furnish central locator card file at post headquarters with necessary information concerning change. (If MRU serves the organization with Form 304-A, this action will be omitted.)
WDC 92, 1942, sec IV, par 2 AGO 304-A
New UPO 10. Prepare Report of Change in duplicate for attachment. Send original through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
f !
SPECIAL DUTY
„ (when duty is at home station)
CoC 11. Upon receipt of orders placing an EM on special duty, to another organization at home station make proper entry in Morning Report.
AR 345-400, par 21 AGO 1
UPO 12. Enter fact of special duty in Service Record.
AR 345-125, par 10 AGO 24
New CoC 13. Make appropriate entry on attachment in Morning Report.
AR 345-400, par 28 AGO 1
New UPO 14. Notify old UPO of any changes in duty status of EM.
23
TM 12—355
ADJUTANT GENERAL’S OFFICE
Section VIII
PROCEDURE TO TRANSFER ENLISTED MEN
Key to abbreviations:
TrAuth—Transferring Authority CoC—Company Commander
CoSO—Company Supply Officer UPO—-Unit Personnel Officer CO—Regimental Commander
References:
AR 30-910, Oct. 10, 1935 AR 35-4520, Apr. 30, 1942 AR 210-50, Nov. 1, 1938 AR 310-50, Aug. 8, 1942 AR 345-125, Feb. 1, 1932 AR 345-400, Aug. 25, 1938 AR 345-800, July 1, 1942 WDC 233, 1942 WDC 308, 1942
Action taken by
CoC or
UPO
1.
Prepare an indorsement to application for transfer, giving data required by par 8, WDC 308, 1942, and approve (or disapprove with reason therefor). Send to CO.
WDC 308, 1942, as ch by WDC 339, 1942, sec IV
An application for the transfer of an EM may be made by letter by the EM or by an officer who wishes the transfer made. However, transfers will be made only for the convenience of the Government and for very cogent reasons.
co
2. Approve request (or disapprove with reasons therefor). If approved, forward through channels to CO of unit to which transfer of EM is requested. If transfer is within the regt, issue informal memorandum or instructions for transfer, indicating whether or not transfer is in grade. Except in unusual circumstances all transfers will be in grade. If disapproved, return to originating headquarters or to individual.
WDC 233, 1942 and WDC 308, 1942
New CoC 3.
Approve transfer (or disapprove with reasons therefor) and forward by indorsement to officer having authority to order transfer.
WDC 308, 1942
In case transfer is initiated by higher authority than company, instructions 1, 2, and 3 will not apply.
24
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
TrAuth 4. Approve transfer (or disapprove with reason therefor). If approved issue appropriate instructions or orders to effect transfer.' If disapproved, return request to initiating headquarters.
WDC 233, 1942 and WDC 308, 1942
If EM was promoted since initiation of request notify new CoC of promotion and offer opportunity to confirm or withdraw approval of transfer.
WDC 347, 1942, sec III
CoSO 5. If transferred, take in all organizational property held by EM. Send Individual Clothing and Equipment Record to CoC.
AR 345-125, par 40 AGO 32
If EM is authorized to take with him either T/BA or post, camp, or station equipment, see section XXVII for nec-cessary action.
CoC 6. Make entry on Morning Report showing transfer.
AR 345-400, par 19 AGO 1
Date of transfer is date authority for transfer is received at station of EM unless otherwise indicated.
AR 310-50, par 12
CoC 7. Send Individual Clothing and Equipment Record to UPO.
AR 345-125, par 40 AGO 32
UPO 8. Get statement from CoC for indorsement as to character and efficiency rating of EM. Enter the character and efficiency of EM in indorsement and initial, together with statement of EM’s accounts. Send the following records pertaining to EM to new unit: AGO Forms 20, 24, 43, 32, MD Form 81.
AR 345-125, par 29, C4 AGO 24
UPO 9. If transfer involves change of station, send 2 copies of SO directing transfer to TO and obtain Transportation Request for travel of EM. If Meal Tickets are not furnished by QM send EM with 3 copies of SO, certified with time of departure, to DisbO for payment of subsistence allowance.
AR 30-910, secs II and III Standard 1030
AR 35-4520, par 10
25
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 10. Prepare Report of Change in duplicate. Send original through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
CoC 11. Transfer prorata share of Co Fund to new unit if transfer falls within purview of AR 210-50, par 16b, Cl (for procedure see section XXIII).
AR 210-50, par 16b, Cl
CoC 12. Transfer of limited service personnel from the field forces.
WDC 327, 1942
CoC 13. Transfer of EM who will not accompany their units overseas.
WDC 339, 1942
Section IX
PROCEDURE TO GRANT FURLOUGH
Key to abbreviations:
CoC—Company Commander UPO—Unit Personnel Officer Adj—Regimental Adjutant DisbO—Disbursing Officer
References:
AR 35-4520, Apr. 30, 1942
AR 40-505, Sept. 1, 1942
AR 345-125, Feb. 1, 1932
AR 345-155, July 16, 1938 AR 345-400, Aug. 25, 1938
AR 615-275, Feb. 16, 1940
Action taken by
CoC
1.
Upon application of EM, or according to unit policy, request UPO to have Furlough Certificate prepared.
AR 615-275, pars 4, 5, WDC 56, 79, 1942
Furloughs will not normally be granted: to exceed 15 percent of the command; within 2 days of departure from permanent station; during maneuvers, basis training, target practice, special school instruction, or while undergoing treatment for an infectious or contagious disease or for veneral disease.
UPO 2. Prepare Furlough Certificate in duplicate and send both copies to CoC.
AR 615-275, par 4 AGO 31
CoC 3. Have EM sign original of Furlough Certificate and return to UPO.
26
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
UPO 4. Sign “Memoranda from Company Commander” on face of Certificate and submit to Adj.
AGO 31
Adj. 5. Sign original of Furlough Certificate, “For the C. O.” and send it to CoC.
AR 615-275, par 2a, ch by WDC 79, 1942, sec III AGO 31
CoC 6. Have EM turn in all arms and equipment.
AR 615-275, par Ila
CoC 7. Give original of Furlough Certificate to EM. Caution him that he may not leave the United States without authority, materials for individual prophylaxis are available at the exchange, and warn him about veneral infection. Inspect his uniform for neatness and proper wear.
AR 615-275, par 7
WDC 53, 1942, sec II
UPO 8. If it is necessary to pay EM while on furlough, see
AR 345-155, par 11
voC 9. Enter departure on Morning Report and send duplicate copy of Furlough Certificate to UPO.
AR 345-400, par 25b AGO 1
UPO 10. Enter furlough in Service Record and file duplicate Furlough Certificate pending EM’s return.
AR 345-125, par 14a AGO 24
CoC 11. On EM’s return, obtain from him the original Furlough Certificate and enter return in Morning Report. Send original to UPO.
AR 345-400, par 25b AGO 1
AGO 31
UPO 12. Enter date of return in Service Record and accomplish CoC’s certificate on back of Furlough Certificate and sign original only. Send both copies to local DisbO for payment of furlough ration money.
AR 35-4520, pars 8 and 14a AGO 24, 31
If EM fails to return by specified date, he is not entitled to furlough ration money unless absence is excused by the authority granting the furlough.
27
TM 12—255
ADJUTANT GENERAL’S OFFICE
Action taken by
DisbO 13. Send check for furlough ration money to EM through his CoC.
AR 35-4520, par 8
The DisbO may pay in cash, in which case an officer must accompany and identify the EM.
EMERGENCY FURLOUGH
CoC 14. Submit to UPO EM’s application for emergency furlough.
UPO 15. Verify fact of emergency • through investigation by American Red Cross or similar disinterested agency.
WDC 163, 1942, sec III
Requests to the American Red Cross for verification of illness in the family of EM requesting furlough, predicated upon such illness, will be accompanied by the name of the attending physician.
UPO 16. Secure approval of CO for emergency furlough.
AR 615-275, par 5b(l) and c(l) ch by WDC 56, 1942, sec IV
UPO 17. Follow instructions 2 to 13, inclusive.
CoC
Adj.
DisbO
Section X
PROCEDURE WHEN ENLISTED MAN IS ABSENT WITHOUT LEAVE
Key to abbreviations:
CoC—Company Commander UPO—Unit Personnel Officer CoSO—Company Supply Officer
Action taken by
CoC 1. Make proper entry in Morning Report.
AR 345-400, par 26a
Show hour of departure in Morning Report entry.
References:
AR 35-6520, Feb. 8, 1936
AR 345-125, Feb. 1, 1932
AR 345-400, Aug. 25, 1938
AR 345-800, July 1, 1942
AR 615-290, July 20, 1942
AR 615-300, July 20, 1942
TM 12-250, Oct.-10, 1942, pars 234, 276, 304, and 306
Notify CoSO.
AGO 1
28
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by /
UPO 2. Enter absence in Service Record from Morning Report entry.
AR 345-125, par 19c AGO 24
Submit original Report of Change through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
CoC 3. Notify nearest relative by telegraph or mail that EM is AWOL; that if he does not return he will be dropped as deserter; and that all persons who desert in time of war relinquish and forfeit their rights of citizenship and are forever incapable of holding any office of trust or profit under the United States.
AR 615-300, par 2b, C2
CoSO 4. Search for, collect, list, and safeguard all clothing, equipment, and personal effects left by the EM. File list with supply records.
AR 615-290, par 10
List of clothing missing will be made from this list later, for surveys or statements of charges.
CoSO 5. If EM holds property on Memorandum Receipt, effect a settlement with the issuing officer.
AR 35-6520, par 15c QMC 487
Unless circumstances of the case warrant immediate action, this action will be taken 10 days after departure of the EM.
CoC 6. When EM returns to duty, make entry in the Morning Report.
AR 345-400, par 26a AGO 1
Show hour of return in Morning Report entry.
UPO 7. Enter return in Service Record from Morning Report entry.
AR 345-125, par 19c AGO 24
Submit Report of Change as in instruction 2.
AR 345-800, par 16, C2 AGO 303
CoC 8. Take necessary disciplinary action.
MCM AW 61, AW 104
29
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 9. If there is reason to believe EM will not return he will be dropped as a deserter. No man will be carried as absent without leave for longer than 20 days unless it is believed he will return.
AR 615-300, par 4
10. In case of EM absent without leave reporting at other than proper station.
AR 615-290, par 2, C2
Section XI
PROCEDURE WHEN ENLISTED MAN DESERTS, IS APPREHENDED OR SURRENDERS FROM DESERTION
Key to abbreviations:
CoC—Company Commander UPO—Unit Personnel Officer PCO—Post Commander
CO—Regimental Commander Surg—Surgeon
DisbO—Disbursing Officer
Action taken by
CoC
UPO
References:
AR 35-2480, May 23, 1942 AR 35-6640, June 13, 1942 AR 40-100, Sept. 10, 1940 AR 345-125, Feb. 1, 1932 AR 345-155, July 16, 1938 AR 345-400, Aug. 25, 1938 AR 345-800, July 1, 1942 AR 615-5, Apr. 15, 1936 AR 615-40, Sept. 1, 1942 AR 615-300, July 20, 1942 TM 12-250, Oct. 10, 1942, pars 303 to 308, inclusive, and 234
1. If, after investigation, it is believed a man who is AWOL has deserted, drop him as a deserter on the Morning Report. This action is required within 20 days of first absence unless it is believed EM intends to return. Notify UPO. (See AR 615-300, par 4 for acts which constitute desertion.)
AR 615-300, par 4 AGO 1
2. a. Discontinue allotments and pay reservations. Radio action may be necessary (see AR 35-5520, par 13c). Notify Office of Dependency Benefits, 213 Washington St., Newark, N. J., if EM has class F deduction.
AR 615-300, pars 9b, 10b; WDC 225,1942
AGO 30, 30-5
For procedure in accomplishing discontinuance, see section XIV.
30
TM 12-255
ADAIINTSTRATIVE PROCEDURES
A.ction taken by
UPO 2. b. Prepare Report of Change in duplicate. Send original through channels to machine records unit, file duplicate.
AR 345-800, par 16, C2 AGO 303
UPO 3. Within 24 hours, furnish central locator card file at post headquarters with necessary information concerning change.
WDC 92, 1942, sec IV, par 2 AGO 304-A
CoC 4. If shortages in clothing or equipment exist, submit Report of Survey or Statement of Charges.
AR 615-300, par 7 AGO 36
AR 35-6640, par 7d(l) AGO 15
See sections XXVIII and XXIX for preparation of these forms.
CoC 5. In case of PFC terminate appointment as of the date of AWOL, or, in case of technician or NCO, submit letter to CO recommending termination of technician appointment or reduction of NCO.
AR 615-5, pars 13, 14b
-CoC 6. Submit the following reports to UPO:
Evidence gathered at time of desertion (in triplicate).
AR 615-300, par 9c
List of clothing left by deserter (in triplicate).
AR 615-300, par 9d AGO 32
Individual Clothing and Equipment Record.
CoC 7. Turn over issued clothing and individual equipment to QM for renovation and reissue.
AR 615-40, par 8e
UPO 8. Prepare Report of Desertion in triplicate, and submit it to CoC for signature.
AR 615-300, par 9a, C2 AGO 44
On page 1 Form 44 include all pertinent information necessary for action upon charges.
CoC 9. Sign all copies of Report of Desertion and return it to UPO.
AR 615-300, par 9a, C2 AGO 44
494350°—42---3
31
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 10. Forward duplicate and triplicate copies of Report of Desertion to TAG within 2 days after EM is dropped as deserter.
AR 615-300, par 10, C3 AGO 44
Original of Report of Desertion will be securely fastened to Service Record.
CoC 11. Furnish UPO with character and efficiency rating of EM.
AR 345-125, par le, C4 AGO 24
UPO 12. Accomplish next indorsement on Service Record to TAG, enter character and efficiency rating, and initial.
AR 345-125, pars le, C4, 29 and 41a(2),
C3 AGO 24
UPO 13. Prepare and file Extract from Service Record.
AR 345-125, par 45a AGO 25
UPO 14. Sign Service Record and forward to PCO the following papers and effects:
Report of Desertion, original. AGO 44
Service Record. AGO 24
Individual Clothing and Equipment Record.
AGO 32
List of clothing left at post (in triplicate).
Evidence gathered at time of desertion (in triplicate) .
Qualification Card. AGO 20
Deserter’s personal effects.
Emergency Addressee and Personal Property
Card. AGO 43
Immunization Register. MD 81
AR 615-300, pars 8b and 10a, C3
UPO 15. Submit Deserter’s Supplemental Pay Roll to local DisbO.
AR 345-155, par 5d(2) WD 366, 366a,
366b
PCO 16. Advertise EM’s desertion and take all possible steps to return him to military control.
AR 615-300, par 28b(l)(a) AGO 45
32
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken t)y
PCO 17. Hold all papers (see instruction 14) for a period of 1 year,
at the expiration of which period, forward them to TAG.
AR 615-300, par 10a, C3
PCO 18. Hold personal effects of deserter for 1 year. Then dispose of them as outlined in reference.
AR 615-300, par 8
DisbO 19. Settle deserter’s accounts 3 months after desertion. Furnish PCO Statement of Account if funds due are insufficient to settle indebtedness.
WD 366,
AR 35-2480, par 15 366a, 366b
AGO 27
IF DESERTER SURRENDERS OR IS APPREHENDED AT HOME STATION
CoC 20. Place deserter in arrest or confinement as the circumstances may require.
MCM, AW 69
For issue of clothing to returned deserter see AR 615-300, par 23.
CoC 21. Send deserter to Surg for physical examination.
AR 615-300, par 20
AR 40-100, par 9
burg 22. Examine deserter and furnish CO report of examination on page 2, Enlistment Record, Regular Army.
AR 615-300, par 20 AGO 21
AR 40-100, par 9
No man will be discharged for desertion unless mentally or physically incapacitated for any military service. (WDC 270, 1941, sec I, note 5.)
CoC 23. Enter fact of deserter’s return in Morning Report.
AR 345-400, pars 23, 29 AGO 1
UPO 24. a. Furnish central locator card file at post headquarters with necessary information concerning return of deserter.
33
TM 12-
Action taken by
UPO
UPO
UPO
UPO
UPO
UPO
255
ADJUTANT GENERAL’S OFFICE
24. b. Prepare Report of Change in duplicate; send original through channels to MRU, file duplicate.
WDC 92,1942, sec IV, par 2 AGO 304-A AR 345-800, par 16, C2 AGO 303
25. a. If deserter has been gone more than 1 year and records have been forwarded to TAG:
(1) Send Form 46 in triplicate to TAG. AGO 46
(2) If mailing time to TAG is greater than 24 hours, make additional report of data shown on Form 46 by radio to TAG.
b. If deserter has been gone less than 1 year and records have not been forwarded to TAG—
(1) Send duplicate and triplicate copies of Form
46 to TAG. AGO 46
(2) Request return of Report of Desertion (AGO Form 44) and allied papers from PCO, and when they are received, paste original of Form 46 over the indorsement of the Service Record to PCO dropping the deserter.
AR 615-300, par 15 AGO 46
26. Enter all pertinent information on Extract from Service Record.
AR 615-300, par 17 AGO 25
27. Upon receipt of records from TAG or PCO, return the following to CoC and retain all other records: Report of Desertion. AGO 44
Individual Clothing and Equipment Record.
AGO 32
List of clothing left at post.
Evidence gathered at time of desertion.
28. Upon receipt of Service Record enter data from Extract from Service Record in proper spaces on the Service Record and destroy Extract.
AGO 24
AR 615-300, par 17 AGO 25
29. Recall Supplemental Pay Roll if absence has been less than 3 months. If it has been more than 3 months, obtain Statement of Accounts from local DisbO.
AR 345-155, par 5d(3) WD 366,
366a, 366b
AGO 27
34
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
CoC 30. Prefer charges (forward with charges all papers in your possession listed under instruction 14, except Form 32 and list of clothing left at post).
MCM, AW 58, 70 AGO 115
For preparation of Charge Sheets see section XVIII
IF DESERTER SURRENDERS OR IS APPREHENDED AT STATION OTHER THAN THAT OF HIS ORGANIZATION
PCO 31. Place deserter in confinement or arrest as the case may require. Attach him to some organization for administration.
MCM, AW 69
PCO 32. By radio notify commanding officer of organization from which EM deserted, of fact of apprehension or surrender; verify EM’s identity and statements; ask whether CO at home station desires deserter returned there for disciplinary action; and whether deserter can be trusted with transportation.
AR 615-300, par 15a AR 615-290, par 2, C2
Action depends upon local service command policy.
PCO 33. Upon receipt of telegraphic reply from CO of home station, follow instructions 24 to 26, inclusive.
If EM is being returned to home station, notification to TAG (instruction 25) will request that papers in the case be forwarded to the CO of deserter at home station address.
UPO 34. UPO at home station: follow instruction 29. If deserter is to be tried at station of return to military control, send all 3 copies of the pay roll to CO at that station.
AR 345-155, par 5d, C3 WD 366,
366a, 366b
AGO 27
PCO and 35. Follow instructions 21 and 22.
Surg
35
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action
taken by
PCO 36. Return deserter to his organization, if consistent with service command policy. If not, bring him to trial. MCM, AW 58, 70 AGO 115
AR 615-300, par 19a
AR 30-920, par 10a (1)
AR 615-290, par 2, C2
PCO 37. a. If deserter is to be tried at station of surrender, send records (when received from TAG or PCO of home station) to commander of unit to which EM has been attached.
AR 345-125, par 29a
b. If deserter has been returned to home station, forward to CO of home station the Extract from Morning Report of the organization to which he was attached while at station of surrender, and such other evidence and papers as may have accumulated.
Section XII
PROCEDURE TO OBTAIN AUTHORITY FOR DISCHARGE OF ENLISTED MAN
Key to abbreviations:
UPO—Unit Personnel Officer
CoC—Company Commander DAuth—Discharge Authority Med Bd—Medical Board
PofEM—Parents of Enlisted Man Sec VIII Bd—Section VIII Board CO—Regimental Commander
Reference:
AR 615-360, Apr. 4, 1935
FOR PHYSICAL DISABILITY DISCHARGE
Action taken by
UPO 1. On request of CoC or Surg, prepare Certificate of Disability for Discharge (CDD) for CoC and send it to him for signature.
AR 615-360, par 8, ch by WDC 243, 1941
AGO 40
a. No man will be discharged because of disability, inaptness, or undesirable habits or traits of character, unless the Government can obtain no useful service from him. Full use will be made of reclassification procedure and
36
TM 12-255
ADMINISTRATIVE PROCEDURES
additional training in special training battalions. (Note 1, WDC 270, 1941 as ch by WDC 332, 1942, sec II.)
b. The commander of any administrative unit or installation commanded by a general officer and commanding officers of reception centers, staging areas, named general hospitals, and port commanders who are not general officers, are empowered to order discharge under the provisions of AR 615-360, as amended.
WDC 233, 247, 1941 and WDC 258, 1942
Action
taken by
CoC 2. Sign CDD and send it to Adj.
AR 615-360, par 8, ch by WDC 243, 1941
AGO 40
CO 3. Convene a board of medical officers. .
AR 615-360 par 9a, ch by WDC 243, 1941
CDD boards may be convened by CO’s of general hospitals or stations.
Med Bd 4. Examine EM critically and enter on CDD the data required by par 10, AR 615-360. Indorse CDD back to convening authority.
AR 615-360, pars 9, 10, as ch by WDC 243, 1941 AGO 40
UPO 5. Prepare forwarding indorsement on CDD for signature of CO, embodying his recommendation.
AR 615-360, par Ila, ch by WDC 243, 1941 AGO 40
See par 116, AR 615—360, ch by WDC 243, 1941, for action if board of medical officers finds that the EM’s unfitness for service is due to one of the causes enumerated in par 136, AR 615-360 as ch by WDC 243, 1941, and that he is mentally responsible.
CO 6. Sign indorsement of CDD and send to DAuth.
AR 615-360, par Ila, ch by WDC 243, 1941 WDC 252, 1941, sec 1 AGO 40
See remark b under instruction 1.
37
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
DAuth 7. If CDD was initiated from Army Ground Forces, defense command, combat or field units of Army Air Forces, or field units of Services of Supply, and it is determined that discharge is warranted, indorse CDD back to unit, and direct that EM be transferred by indorsement on Service Record to nearest appropriate service command agency of the Services of Supply, or in the case of Army Air Forces units to the station complement of the station at which his unit is then located, where the discharge will be accomplished.
AR 615-360, par 16a, ch by WDC 243, 1941
WDC 358, 1942, sec IV AGO 40
UPO 8. Transfer EM by indorsement of Service Record to appropriate service command or station complement agency. Forward CDD to appropriate service command or station complement agency with other records on transfer.
WDC 358, 1942, sec IV AGO 24, 40
For procedure see section VIII.
CO of SU 9. Furnish Surg of the service unit to which EM was or Sta Com assigned at time of discharge a letter in duplicate setting forth name, grade, and Army serial number of the EM, the unit to which he belonged, the date of discharge and the cause thereof as stated on the CDD.
AR 615-360, par 16c, ch by WDC 243, 1941
DISCHARGE BY REASON OF CONVICTION BY CIVIL COURT
UPO 10. Prepare for CoC a letter to discharging authority, recommending that EM be discharged.
AR 615-360, par 58
No EM will be discharged by reason of conviction by civil court, unless the case comes within the purview of WDC 80, 1941, or paragraph 57a(l), AR 615-360, as changed by WDC 177, 1941, or the EM has been sentenced to a term of confinement of 1 year or more. (See note 6, WDC 270, 1941.)
38
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by CoC 11. Sign letter and return it to UPO.
UPO 12. Indorse letter and forward in duplicate, through channels, to DAuth. (See remark b under instruction 1.)
AR 615-360, par 57, ch by WDC 177, 1941, sec III
DAuth 13. If request was initiated on an EM of the Army Ground Forces, defense command, combat or field unit of Army Air Forces, or field unit of Services of Supply, and it is determined that discharge is warranted, indorse letter to CO and direct that EM be transferred by indorsement on Service Record to nearest appropriate service command agency of the Services of Supply, or in the case of Army Air Forces units to the station complement of the station at which his unit is then located, where the discharge will be accomplished.
AR 615-360, par 57, ch by WDC 177, 1941 (see remark b under instruction 1)
WDC 358, 1942, sec IV
UPO 14. Indorse letter and transfer EM by indorsement of his Service Record to appropriate service command or station complement agency.
WDC 358, 1942, sec IV AGO 24
For procedure see section VIII.
DISCHARGE FOR MINORITY
PofEM 15. Write to authority empowered to order discharge, applying for the discharge of the EM and submitting the evidence of age required by AR 615-360, par. 37. (See remark b under instruction 1.)
AR 615-360, pars 31, 33b
DAuth 16. Take action described in instruction 13.
UPO 17. Take action described in instruction 14.
39
TM 12-255
ADJUTANT GENERAL'S OFFICE
DISCHARGE BY REASON OF DESERTION (ADMITTED) AND PHYSICALLY DISABLED
Action taken by
UPO 18. Prepare for CoC a letter to DAuth, requesting discharge under sec VII, AR 615-360, and setting forth the reasons why trial is deemed inadvisable and embodying evidence that EM is unfit for any military service.
AR 615-360, par 49b (4)
EM will be discharged for desertion only if physically or mentally incapacitated for any military service. (Note 5, WDC 270, 1941.)
CoC 19. Sign letter and return to UPO.
AR 615-360, par 49b (4)
UPO 20. Indorse letter and forward in duplicate to DAuth. (See remark b under instruction 1.)
AR 615-360, par 49
DAuth 21. Take action described in instruction 13.
AR 615-360, par 50 AGO 56
A blue discharge is given.
UPO 22. Take action described in instruction 14.
FOR FRAUDULENT ENLISTMENT
CoC 23. Send letter through channels to DAuth, stating the facts of the case and requesting discharge under sec VI, AR 615-360. (See remark b under instruction 1.)
AR 615-360, sec VI
No EM will be discharged because of fraudulent enlistment except by reason of concealment of desertion from the Navy, Marine Corps, or Coast Guard, or concealment of conviction by civil court of offenses outlined in WDC 80, 1941. (Note 4, WDC 270, 1941.)
DAuth 24. Take action described in instruction 13.
UPO 25. Take action described in instruction 14.
40
TM 12-255
ADMINISTRATIVE PROCEDURES
DISCHARGE UNDER SECTION VIII, AR 615-360
Action taken by CoC 26. Report facts which are cause for discharge to UPO.
AR 615-360, par 51a or b, ch by WDC 66, 1941
No man will be discharged because of disability, inaptness, or undesirable habits or traits of character, unless the Government can obtain no useful service from him. Full use will be made of reclassification procedure and additional training in special training battalions. (Note 1, WDC 270, 1941 as ch by WDC, 332, 1942, sec. II.)
UPO 27. Prepare letter to CO for CoC’s signature.
AR 615-360, par 51a, ch by WDC 66, 1941
CoC 28. Sign letter and send to Adj.
CO 29. Convene a board of officers.
AR 615-360, par 51c, ch by WDC 66,1941
Sec 30. Determine whether or not EM should be discharged VIII and submit proceedings to convening authority
Bd in quadruplicate. If discharge is recommended,
also recommend form of Certificate of Discharge.
AR 615-360, par 51c, d(4), ch by WDC 66, 1941
See par 5Id, AR 615-360, for conduct and nature of board proceedings. See par 55, AR 615-360, for forms of Certificate of Discharge which may be given. If board determines that discharge should not be given, make such recommendation and in addition, recommend to the convening authority action to be taken to obtain the most useful service from the EM. (AR 615-360, par 51d(3), and e(2), ch by WDC 66, 1941.)
CO 31. Indorse approval or disapproval of the findings and recommendations and, if discharge was recommended by board, forward proceedings to DAuth in triplicate, file quadruplicate. (See remark b under instruction 1.), If discharge not recommended by board, take such action upon the recommendations of the board as is appropriate to obtain the most useful service from the EM, file the board proceedings, and notify the CoC concerned of the final action taken in the case (AR 615-360, par 51/(1), ch by WDC 66, 1941).
AR 615-360, par 51e(l)
41
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by DAuth 32. Take action outlined in instruction 13 and return board proceedings to CO.
AR 615-360, pars 51f(2), 53, and WDC 358, 1942, sec IV
CO 33. If discharge ordered by DAuth, send proceedings of Sec VII Bd to UPO as authority for discharge. If discharge not ordered, file board proceedings, and inform CoC of final action taken.
AR 615-360, par 51f(3) and (4)
UPO 34. Take action described in instruction 14. Forward board proceedings in duplicate with other records on transfer.
Section XIII
PROCEDURE TO EFFECT PAYMENT OF TROOPS
Key to abbreviations: References:
UPO—Unit Personnel Officer AR 35-120, June 6, 1942
CoC—Company Commander AR 35-320, Dec. 19, 1941
DisbO—Disbursing Officer AR 35-1140, May 13, 1942
AO—■ Agent Officer AR 35-1440, Nov. 15, 1933
PWO—Payment Witnessing Officer AR 345-155, July 16, 1938
CO—Regimental Commander
REGULAR PAYMENTS
Action taken by
UPO 1. Prepare Pay Roll in quadruplicate in time to permit
signing by individuals and submission to local disbursing officer not later than the 25th of the current month or 5 days before date of payment. (For method of preparation of Pay Roll and model remarks see AR 345-155. For common credits and stoppages see AR 35— 1340, 35-1380 to 35-1540, inclusive, 35-2320 to 35-2620, inclusive, and 35-6640.)
AR 345-155 WD 366, 366a,
and 366b
Original will be kept original throughout, the duplicate the first carbon copy throughout, the triplicate the second carbon copy throughout, and quadruplicate the third carbon copy throughout.
42
TM 12-255
Action taken by
UPO
CoC
UPO
DisbO
UPO
CO
UPO
administrative procedures
2. Submit original Pay Roll to CoC for signature of the men.
AR 345-155 WD 366, 366a,
and 366b
3. After verification and signature by the men, return Pay Roll to UPO.
WD 366, 366a, and 366b
The signature of an EM acknowledges the correctness of a charge for lost or damaged property. His attention, therefore, will be called to such an entry (AR 35-6640, par 26(3)).
4. Type names of men who signed original roll on duplicate and triplicate copies of roll, prepare and sign all copies of top certificate on Pay Roll and submit original and duplicate to local disbursing officer not later than the 25th of the month or 5 days before date of payment. Send quadruplicate direct to TAG. Retain triplicate.
AR 345-155, C3 WD 366, 366a, and 366b
In cases of Pay Rolls submitted for payment by check the third copy will also be submitted to the disbursing officer in order that the computations and check numbers may be entered and returned to the UPO. If this is not done and any men are red-lined by the disbursing officer on account of erroneous remarks, the UPO does not know about it.
5. Compute Pay Roll and return duplicate to UPO.
6. Transcribe pay accounts to triplicate copy and hold both copies until pay day.
7. Submit to commander on whose staff the local disbursing officer is serving, the name of an officer to be designated in orders as class A agent officer.
AR 35-320, pars 2, 3a (1)
8. On pay day, give duplicate and triplicate copies of Pay Roll to officer witnessing pay.
AR 35-120, par 5e
43
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
AO 9. Draw pay and original Pay Roll at disbursing office
on pay day as directed. Pay organization in person and in presence of witnessing officer.
' AR 35-120, par 5e
Actual payment must be made by the designated agent himself and he must not entrust funds to another person to make the payments for him. No check marks will be placed on the original copy of the Pay Roll except that any men not previously red-lined and who are not paid will be lined out and initialed by the witnessing officer on all copies of the roll with the notation “Not Paid.”
PWO 10. On completion of pay, sign second certificate on
original Pay Roll only as witnessing officer. Sign third certificate on duplicate and triplicate copies only, certifying that they are “True Copies” of the roll on which you witnessed payment. Return original and duplicate to AO, and triplicate to UPO. If any men who signed the Pay Roll are not paid, red-line their names in all copies with the notation “Not Paid.”
AR 345-155 WD 366, 366a,
AR 35-120, par 5e and 366b
AO 11. Within 24 hours of receiving funds from local dis-
bursing officer, return to him original and duplicate rolls, together with pay of men who were red-lined.
AR 35-320, par 17a WD 366, 366a, and 366b
UPO 12. Receive triplicate Pay Roll from witnessing officer.
Post Service Records to show date of last payment. File triplicate with records of organization.
AR 345-125, par 27b WD 366, 366a, and 366b
AGO 24
44
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
UPO
UPO
CoC
UPO
DisbO
CoC
UPO
SUPPLEMENTAL PAYMENTS
13. If for any reason, EM were not paid on regular Pay Roll, or men have joined organization subsequent- to submission of regular Pay Roll, prepare Voucher for Pay and Allowances of Individual Enlisted Men in triplicate. (In cases of five or more men, prepare supplemental Pay Roll on WD Form 366, 366a, and 366b and follow instructions outlined for regular payments.)
AR 345-155 WD 337 or 366,
TM 12-250, par 366a, and 366b
276
WD Form 337 (Individual Pay Voucher) is not being reprinted and it is not intended to furnish this form after the present supply is exhausted. Pay Roll Forms 366, 366a, 366b, are to be used for all payments, whether for one individual or more. (WDC 324, 1942, sec IV.)
14. Follow instruction 2.
15. Follow instruction 3.
16. Certify voucher and submit in duplicate to DisbO for payment; file triplicate.
17. Compute and notify AO that pay is ready.
18. Send EM, accompanied by identifying officer, to DisbO for payment. Notify UPO of fact of payment.
19. Post Service Record to show date of last payment.
AR 345-125, par 27b AGO 24
If payment is made on WD Forms 366, 366a, 366b, UPO, CoC, DisbO, AO, and PWO follow procedures 2 to 12, inclusive.
Supplemental Pay Rolls and Individual Pay Vouchers may be submitted at any time. However, under ordinary circumstances, they will be submitted so as to reach the DisbO by the 10th of the month following month for which payment is to be made.
45
TM 12-255
ADJUTANT GENERAL’S OFFICE
PARTIAL PAYMENTS
Action taken by
UPO 20. On notification by proper authority, prepare
Voucher for Pay and Allowances of Individual Enlisted Men in triplicate for partial payment. (For five or more men, prepare Partial Payment Pay Roll on WD Forms 366, 366a, and 366b.) (For authority to make partial payments, method of computing amount to be paid, and method of preparation, see AR 345-155.)
TM 12-250, par 267 WD 337 or 366, AR 345-155 366a, and 366b
See remark under instruction 13.
UPO, CoC, Follow instructions 2 to 12, inclusive, when pay-DisbO, PWO ment is made on Partial Payment Pay Roll and
and AO instructions 14 to 19, inclusive, when payment
is made on Voucher for Pay and Allowances of Individual Enlisted Men.
UPO 21. Enter under “Remarks-Financial,” in Service Rec-
ord and on next Pay Roll amount and date of Partial Payment. (If payment is made casually also enter data of payment on Soldier’s Individual Pay Record.)
AR 345-155, par 10& C2 AGO 24, 28
CASUAL PAYMENTS
Any UPO 22. Prepare Individual Pay Voucher in triplicate or Pay Roll in triplicate from data on Individual Pay Record, on presentation of latter by EM when he has become separated from his organization. State on Pay Roll or voucher amount to be paid; such amount not to exceed amount due EM after deductions have been made for allotments and insurance premiums.
AR 345-155, par 10& C2 WD 337 or 366, 366a, and 366b
AGO 28
See remark under instruction 13.
46
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
Any UPO 23. After payment, enter on pages 4, 5, 6, or 7, of Individual Pay Record, period covered, allotment and insurance deductions, amount paid, voucher number and month, and name of disbursing officer making payment, followed by name, grade, arm or service of personnel officer or detachment commander.
AR 345-155, par 10%, C2 AGO 28
Any UPO 24. Notify EM’s organization commander of fact of payment by Notice of Casual Payment.
AR 345-155, par 10%, C2 AGO 19
CoC 25. On receipt of information of Casual Payment, notify
UPO to make appropriate entry of payment in Service Record under “Remarks-Financial.”
AR 345-155, par 10%, C2 AGO 24
UPO 26. On return of EM to parent organization, check
Soldier’s Individual Pay Record against Service Record, take necessary action to correct any overpayments or short payments and indorse entries on pages 4, 5, 6, and 7 of Pay Record “Verified with Service Record,” followed by name, grade, arm or service of UPO.
AR 345-155, par 10%, C2 AGO 24 and 28
PAYMENT WHEN HOSPITALIZED IN NONPAY STATUS
UPO 27. Prepare voucher in triplicate for payment of $5
personal expense money for an EM in hospital in nonpay status for each full month in such status. Send to EM for signature.
AR 35-1440, par la, sec 4 WD 337
See remark under instruction 13.
UPO 28. Certify voucher and submit to local disbursing
officer in duplicate for payment; file triplicate. Enter fact of such payment on financial page of EM’s Service Record.
AR 35-1440, par 3c and WD 337
AR 345-125 AGO 24
494350°—42---4
47
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action
taken by
DisbO 29. Mail check to EM. Forward original voucher to Chief of Finance and file duplicate.
AR 35-1140 WD 337
PAYMENT ON SEPARATION FROM SERVICE BY DEATH
For final payment on separation from the service by death see section XV.
Section XIV
PROCEDURE TO AUTHORIZE OR DISCONTINUE ALLOTMENTS, DEDUCTIONS, AND PAY RESERVATIONS, AND TO PROTECT AND OBTAIN BENEFITS FOR DEPENDENTS
Key to abbreviations: References:
EM—Enlisted Man AR 345-155, July 16, 1938
UPO—Unit Personal Officer Allotments—AR 35-5520, Mar. 4, 1941
O—Officer WDC 212, 1942
CoC—Company Commander Deductions-—WDC 225, 1942
WDC 288, 1942
Pay reservation—WDC 215, 1942
TO AUTHORIZE ALLOTMENTS FOR SUPPORT OF DEPENDENTS, OR FOR PREMIUMS ON INSURANCE
Action
taken by
EM 1. Inform CoC of desire to make allotment.
CoC 2. Notify UPO of EM’s desire so that pay will not be
overobligated.
UPO 3. a. Prepare Form 29 in duplicate for Cl E; in triplicate for Cl D and Cl N. Get EM’s signature on all copies. Sign as witness.
b. Send original to Office of Dependency Benefits, 213 Washington St., Newark, N. J.; file duplicate with Service Record; send triplicate for Cl D and Cl N to Director of Insurance, Veterans Administration, Washington, D. C.
48
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
UPO
EM
CoC
UPO
3. c. Note deduction on Service Record, Individual Pay Record, and on Pay Roll of man concerned.
AR 35-5520, par 6a (1), (3) AGO 29 AR 345-155, pars 10i/2, 14, C2 AGO 24
AGO 28
WDC 212, 1942 WD 366, 366a, 366b
d. WD, AGO Form 29 will show the kind of allotment:
Cl D—Government Life Insurance.
Cl N—National Service Life Insurance.
Cl E—Support of Dependents, or
Payment of Commercial Life Insurance Premiums.
e. Form 29 will be forwarded in time to reach the Office of Dependency Benefits, 213 Washington St., Newark, N. J., by the 10th of the month in which allotments are to become effective. Receipt of Form 29 will be acknowledged to UPO, and amount of allotment will be sent direct to allottee.
j. Before going overseas every officer and enlisted man will be given opportunity to make allotment. Entry will be made on back of Form 43 whether allotment was made or declined. AGO 43
4. Same procedure as for enlisted man but officer is responsible that entry of allotment is made on his Pay Voucher and on his Pay Data Card.
AR 35-5520, par 6a (3) WD 366
AGO 77
TO DISCONTINUE ALLOTMENTS
5. Inform CoC of desire to discontinue allotment.
6. Notify UPO of man’s desire to discontinue allotment.
7. Prepare Form 30, following instructions and distribution in instruction 3a, b. Get EM’s signature on and sign all copies as witness.
AR 35-5520, pars 12, 13 AGO 30 AR 345-155, pars 10y2, 14b, C2 AGO 24
AGO 28
WDC 212, 1942 WD 366, 366a, 366b AGO 77
49
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action
taken by ,
O 8. Same procedure as for enlisted man. Officer will see
that appropriate entry is made on Pay Data Card.
Allotments will be terminated by the UPO when for any reason the allotter’s available pay will not warrant the continuance of allotment, or upon the death, desertion, or mental incapacitation of allotter. (Allotments will continue for a period of 12 months from date of commencement of absence of allotter who is officially reported as missing, missing in action, interned in a neutral country, or captured by an enemy.—Sec III, Bull 14, WD 1942.) Discontinuance will be made by radio (followed by Form 30) in emergency situations to prevent overpayment. Discontinuance will be acknowledged by Office of Dependency Benefits, 213 Washington St., Newark, N. J.
Allotments may also be suspended (see AR 35-5520, par 14).
TO AUTHORIZE CLASS A PAY RESERVATION FOR PURCHASE OF WAR SAVINGS BONDS
EM 9. Inform CoC of desire to make Cl A Pay Reservation and in what amount.
WDC 215, 1942, par 2b, sec II
Cl A Pay Reservations will be acceptable only in multiples of $1.25 (EM will be encouraged to subscribe at least $3.75 per month).
CoC 10. Notify UPO of EM’s desire to make Cl A Pay Reservation.
UPO 11. a. Prepare Form 29-5 in quadruplicate and get EM’s signature to all copies; sign all copies as witness, send original and duplicate to Chief of Finance, War Bond Division, New Armory Building, 19th and A Streets, SE., Washington, D. C.; file triplicate; give quadruplicate to EM.
b. Enter Pay Reservation under “ Remarks-Financial” in Service Record; on Individual Pay Record, and on the appropriate column of Pay Roll.
WDC 215, 1942, sec. II, pars 1, 2 AGO 29-5 AGO 24 AGO 28
WD 366, 366a, 366b
50
TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by O 12. Same procedure as for EM.
May not be less than $3.75 per month.
Chief of Finance will purchase War Bonds in the name of a ) the O or EM whenever funds accrued from Pay Reserva-
" tion are sufficient; and mail bonds to address given in
authorization; or, if requested, he will have bonds held in trust for person concerned at United States Treasury. Only one Cl A Pay Reservation per subscriber is permitted.
TO DISCONTINUE CLASS A PAY RESERVATION
UPO 13. When discontinuance is desired or required, prepare Form 30-5 following instructions and distribution in instruction 11.
WDC 215, 1942, sec II, pars 3, 4 AGO 30-5
Discontinuance will be made on request of subscriber or death, desertion, or mental incapacitation of subscriber. Discontinuance also will be effected on reduction in grade, stoppage of pay, or forfeiture of pay due to court martial when the subscriber’s available pay will not warrant continuance of the reservation.
TO AUTHORIZE CLASS F DEDUCTION FOR PAYMENT OF MONTHLY FAMILY ALLOWANCES UNDER SERVICEMEN’S DEPENDENTS ALLOWANCE ACT OF 1942
' I ■ - ' . ' • .
EM 14. Any EM of grades 4 to 7, having dependents as specified by WDC 225, 1942, may signify his wish to make application.
CoC 15. Notify UPO of EM’s desire to make application.
UPO 16. Give EM assistance in preparing AGO Form-625.
WDC 225, 1942 and WDC 288, 1942
AGO 625
Full instructions are printed on back of form as well as details of supporting evidence of dependency to be furnished by the applicant.
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ADJUTANT GENERAL’S OFFICE
Action taken by UPO 17. Send original by indorsement to the Office of Dependency Benefits, 213 Washington St., Newark, N. J. See that all other allotments are discontinued or adjusted so that EM has sufficient monthly pay due to cover this deduction and leave EM with $10. Make entry on Service Record, Pay Roll, and Individual Pay Record, and file official copy with the Service Record.
WDC 225, 1942 and WDC 288, 1942
AGO 625
AGO 24, 28
WD 366, 366a, 366b
UPO 18. Notify Office of Dependency Benefits, 213 Washington St., Newark, N. J., of EM’s desertion or conviction by civil court. Also notify above branch of any change in status of EM, or any of his dependents affecting payment of allowances.
WDC 288, 1942 and WDC 225, 1942, pars 13, 14
Payment will cease on conviction of desertion; when absent 3 months in desertion; when imprisoned by civil court for time exceeding 3 months. Payments will continue for a period of 12 months from date of commencement of absence of EM who is officially reported as missing, missing in action, interned in a neutral country, or captured by an enemy. (Sec III, Bull. 14, WD, 1942.)
PROCEDURE TO APPLY FOR NATIONAL SERVICE LIFE INSURANCE
EM 19. Inform CoC of desire to apply for National Service Life Insurance.
CoC 20. Notify UPO of EM’s desire for insurance.
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ADMINISTRATIVE PROCEDURES
Action taken by
UPO 21. Prepare Veterans Administration Form 350 (if more than
120 days have elapsed since entry on active duty, use Veterans Administration Form 350-A). Have signature of applicant witnessed and sign as certifying to service. Enter on page 10 of Service Record. Prepare Cl “N” allotment if insured desires to pay premiums by that method. Make proper entry on Pay Roll and Individual Pay Record. Send application to Director of Insurance, Veterans Administration, Washington, D. C.
WDC 125, 1940, sec II USVA 350
USVA 350-A
WDC 192,1941, sec II AGO 24, 28, 30 WDC 100, 1942, sec IV as ch by WDC 113 and 269, 1942 WD 366, 366a, 366b
Insurance must be initially taken on 5-year level premium basis for amounts from $1,000 to $10,000 in $500 steps.
EM 22. Make change of beneficiary as changes occur. (Veterans Administration Form No. 336.)
OTHER BENEFITS TO DEPENDENTS
These will be taken care of by the proper officials and will require no action by the beneficiary except to accomplish forms provided.
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ADJUTANT GENERAL’S OFFICE
Benefits
Definition and limitations
Agency having Jurisdiction
Six months’ gratuity pay.
Arrears in pay____
On death in line of duty while on active service, 6 months’ pay of the serviceman (including longevity, foreign service percentage (10 percent base pay for officers, 20 percent EM) and flying pay, but not including rent or rations) is paid to his widow, or if there is no widow, to children under 21 years of age and unmarried, whether or not designated as beneficiary. Where there is no widow or dependent children, any other dependent blood relative of the serviceman or of the wife of such serviceman may be paid the gratuity if properly designated as beneficiary. Unless designated, said relative cannot receive the payment. A friend cannot become eligible to receive this benefit.
Arrears in pay means the balance of pay and allowances due a deceased serviceman at the time of his death. If there is an executor or administrator, this benefit is paid him. If not, and the total amount due is not in excess of $500, payment may be made to the widow or child. Amounts in excess of $500 may be paid only to the legally appointed executor or administrator of the estate or as may be ordered by the court. If neither widow nor child survives, the payment is made to the legal heirs.
Finance Officer, U. S. Army, Pay and Mileage Division, Washington, D. C.
Comptroller General of the United States, General Accounting Office, Washington, D. C.
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ADMINISTRATIVE PROCEDURES
Benefits
Definition and limitations
Agency having jurisdiction
Burial expenses__
The Government under the supervision of the quartermaster will provide for every necessary service incident to burial of a serviceman. No expense will be incurred by the serviceman’s family if the entire arrangement is handled by the quartermaster. In the event that a part of the burial arrangements are handled by the serviceman’s family, the family is entitled to receive reimbursement within certain limits. Upon arrival at the place of burial, the necessary expenses, not to exceed $50 incident to burial, will be paid by the Government. These may include hearse hire, carriage for relatives, service of minister, grave site, and opening and closing of grave.
The Quartermaster General, War Department, Washington, D. C.
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ADJUTANT GENERAL’S OFFICE
Section XV
PROCEDURE IN CASE OF DEATH IN CONTINENTAL UNITED STATES, AND DEATH AS BATTLE CASUALTY (See AR 600-550, as ch by C2, when death occurs outside United States, not a battle casualty)
Key to abbreviations:
Surg—-Surgeon
CoC—Company Commander
PCO—Post Commander (When death occurs
References:
AR 30-920, Oct. 4, 1935
AR 30-1805, Feb. 1, 1924
AR 30-1810, Feb. 1, 1924
in unit in the field or away from a
post, camp, or station substitute Regimental Commander for Post Commander.)
UPO—Unit Personnel Officer
DisbO—Disbursing Officer
SC—Summary Court
QM—Quartermaster
AR 30-1815, Feb. 1, 1924
Action taken by
AR 30-1820, Mar. 16, 1931 AR 30-1830, Mar. 1, 1939 AR 35-780, May 22, 1942 AR 35-1360, June 2, 1942 AR 35-5520, Mar. 4, 1941 AR 35-6640, June 13, 1942 AR 35-6680, June 6, 1942 AR 40-590, Feb. 2, 1942 AR 40-1080, Dec. 31, 1934 AR 60-5, May 19, 1942 AR 210-10, Dec. 20, 1940 AR 210-500, May 16, 1933 AR 345-125, Feb. 1, 1932 AR 345-155, July 16, 1938 AR 345-400, Aug. 25, 1938 AR 345-475, Aug. 29, 1938 AR 345-800, July 1, 1942 AR 600-30, Nov. 11, 1933 AR 600-550, Mar. 6, 1936 AR 605-90, May 21, 1942 AR 615-25, July 31, 1942
Surg 1. a. Prepare and submit to CO in triplicate, AGO Form
52 (Report of Death).
AR 600-550, par 19a
b. Notify CO and deceased’s immediate commanding officer of the death and of such parts of the information required by reference as are applicable.
AR 600 550, par 2b AGO 52
c. Report death promptly to the proper civil health authority, through CO.
AR 40-1080, par 6b
When cause of death, or question of line of duty in death from natural causes, is undetermined, the facts will be
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TM 12-255
ADMINISTRATIVE PROCEDURES
stated on the notification of death, but when finally determined by autopsy or other means, a supplementary report will be made to the CO and to the immediate commander.
Action taken by
CoC 2. Prepare notification of death and send by commercial telegram to emergency addressee, to include information required.
AR 600-550, par 7, C2
Amount authorized by regulations for funeral expenses after arrival of remains at place designated is $50 (AR 30-1830, par 36(5)).
PCO 3. Notify by radio or telegram TAG of the death (also CG of service command and Division Commander).
AR 600-550, par 3a (1), (2), C2
In case the information required by AR 600-550, par 3a(l)(d), C2 is undetermined, it will be so stated in the original report to TAG and a supplemental report will be rendered as soon as determination is made to TAG.
UPO 4. Prepare in duplicate for CoC’s signature a letter of " sympathy to the nearest relative or other person -designated to be notified in case of emergency. Get from CoC informally, any special points to be covered.
Send letter to CoC. File duplicate.
AR 600-550, par 8, Cl
For names, official designations, and post office addresses of officers and officials to whom applications should be made for benefits, see section XIV.
CoC 5. Sign and mail letter of sympathy.
CoC 6. Make entry in Morning Report covering death.
AR 345-400, par 30 AGO 1
IF DECEASED IS AN OFFICER
PCO 7. Notify DisbO who has the accounts of deceased officer.
AR 210-10, par 10b(4), ch by WDC 12, 1942, sec III
DisbO 8. Upon receipt of notification of death of officer, execute a Transcript Statement of Account in duplicate and forward both copies to the Chief of Finance.
AR 35-1360, par 4a (1)
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ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 9. Prepare Report of Separation, in duplicate, and send original direct to the Director of Selective Service, Washington, D. C. Forward in duplicate to post adjutant with those papers listed in instruction 19.
WDC 12, 1942, par 2, sec V DSS 173
PCO 10. Appoint a board of officers, three when practicable, on the death of an officer accountable or responsible for public property or funds, to inventory the property or funds and report accurately the quantities and condition thereof; or if the deceased was accountable, to accomplish the transfer of the accountability.
AR 35 6680, par 4a
IF DECEASED IS AN ENLISTED MAN
CoC 11. When property issued to an EM is found to be missing or damaged upon his death, initiate a Report of Survey in triplicate, executing thereon the appropriate certificate and forward it to the CO.
AR 35-6640, par 7d(l) AGO 15
PCO 12. Approve the Report of Survey without the action of a surveying officer if desired, in which case the three copies of the approved report will be disposed of as provided for completed Reports of Survey.
AR 35-6640, par 7d(2)
For disposition of Report of Survey and for action if surveying officer is appointed, see section XXIX.
CoC 13. Furnish UPO all information relative to the indebtedness of the deceased to the Government.
AR 345-475, par 5a (8)
UPO 14. Discontinue allotments, deductions, and Cl A Pay Reservations.
AR 345-125, par 22e(l) AGO 30, 30-5 AR 35-5520, par 12a(3)
WDC 215, 1942, sec II, par 3
For procedure, see section XIV.
Notify Office of Dependency Benefits, 213 Washington St., Newark, N. J., if EM has Cl F deduction.
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ADMINISTRATIVE PROCEDURES
Action
taken by
UPO 15. Prepare Final Statement in triplicate and furnish to DisbO.
AR 345-475, par 2b (2) WD 370
Submit original Report of Change through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
a. If deceased had deposits, attach deposit book to the Final Statement (AR 35-2600, par 7).
b. On preparing next monthly organizational Pay Roll, add the name of the deceased following the names of men of the organization. Enter name, grade, and date of death (AR 345-155, par 5d(l)(c)).
WD 366, 366a, 366b
UPO 16. Obtain from CoC character and efficiency rating of EM and enter same in Final Indorsement of Service Record.
AR 345-125, par le, C4 AGO 24
UPO 17. Complete Final Indorsement of the Service Record of deceased EM.
AR 345-125, par 37a, c AGO 24
Note in Service Record that Final Statement was submitted to DisbO (AR 345-475, par le(l)).
UPO 18. Prepare Report of Separation, in duplicate, and send original direct to the Director of Selective Service, Washington, D. C. Forward duplicate to post adjutant with those papers listed in instruction 19.
WDC 12, 1942, par 2, sec V DSS 173
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ADJUTANT GENERAL’S OFFICE
Action taken by UPO 19. Send papers listed below to the PCO:
Paper Number of copies when deceased was—
EM O or WO
1 0
AR 345-125, par 41a(6) 3 3 AGO 24
AR 600-550, par 4 See instructions 24 and 29 3 or 0 3 or 0 AGO 52
AR 600-550, par 28a See instructions 36c, 43e, f Soldier’s Qualification Card 1 0 AGO 54
AR 615-25, par 34b Officer’s Qualification Card 0 1 AGO 20
AR 605-90, par 18e, Cl Immunization Register 1 1 AGO 66-1
Not required, but customary; it may be filed. EM’s Individual Pay Record _ _ 1 0 MD 81
AR 345-155, par lli/2i(2), C2 Report of Separation 1 1 AGO 28 I
WDC 12, 1942, par 2, sec V See instruction 18. DSS 173 L
PCO 20. Forward papers received from UPO (instruction 19) and from SC (see instruction 36c) to TAG, except those to be filed as per instructions 25, 30, 33, and 38.
CoC 21. Secure all effects of deceased.
ROUTING OF REPORT OF DEATH, AGO FORM 52, IN EVENT OF DEATH OF ENLISTED MAN
Surg 22. Prepare and forward 3 copies of Report of Death to PCO.
AR 600 550, par 19a, d AGO 52
PCO 23. Make appropriate entries on Form 52. Sign all copies and forward them to deceased’s UPO.
AR 600 550, par 19a, d, e AGO 52
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ADMINISTRATIVE PROCEDURES
Action taken by
UPO 24. Complete and sign reverse of all three copies of Form 52 and return them to PCO.
AR 600-550, pars 4, 19e AGO 52
Enter on Form 52 the date Form 30 was mailed (AR 345-125, par 22e(l).
PCO 25. File 1 copy of Form 52. Forward 2 copies with Service Record to TAG.
AR 600-550, pars 4, 19a AGO 52
AR 345-125, par 41a(6)
ROUTING OF REPORT OF DEATH, AGO FORM 52, OF OFFICER OR WARRANT OFFICER
Surg 26. Follow instruction 22.
PCO 27. Make appropriate entries on all three copies of Form 52. Sign all copies and forward them to the deceased’s CO.
AR 600-550, par 19a,d,e AGO 52
UPO 28. Complete the reverse of all three copies of Form 52 for signature of CO. Send to CO.
AR 600-550, par 19e AGO 52
CO 29. Sign all three copies of Form 52 on reverse. Send all copies to PCO.
AR 600-550, par 19e AGO 52
CO 30. File 1 copy of Form 52. Forward 2 copies to TAG.
AR 600-550, pars 4, 19a . AGO 52
DISPOSITION OF EFFECTS AND ROUTING OF IN-
VENTORY OF EFFECTS, AGO FORM 54
When widow or legal representative is present
CoC 31. a. Collect effects.
AR 600-550, par 28a
This action is taken by the immediate commanding officer of the deceased.
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ADJUTANT GENERAL’S OFFICE
Action
taken by
CoC 31. b. Prepare Inventory of Effects in triplicate and—
(1) If deceased was an EM, send 2 copies to UPO and file third copy in Co file.
If deceased EM has deposits, note each deposit on Form 54. Give amount, date, and place of deposit, and name and grade of disbursing officer with whom filed (AR 35-2600, par 7).
(2) If deceased was an officer or warrant officer, send all copies to CO.
AR 600-550, pars 28a, 37 AGO 54
c. Deliver effects to widow or legal representative.
AR 600-550, par 28a
On Form 54, show the full name and address of the widow or legal representative (AR 600-550, par 286).
UPO 32. Forward Form 54 to PCO (see instruction 19).
AR 600-550, par 28a AGO 54
PCO 33. File 1 copy of Form 54 of officer or warrant officer (see instruction 20). Forward 2 copies, in all cases, with these papers listed in instruction 19 to TAG.
AR 600-550, par 28a AGO 54
When widow or legal representative is not present
PCO 34. Direct a SC to act on the disposition of the effects.
MCM, AW 112
CoC 35. Collect and list effects. Deliver them with list to SC and obtain receipt therefor.
AR 600-550, par 29a
This action is taken by the immediate commanding officer of the deceased.
SC 36. a. Receive and give receipt for effects.
1 AR 600-550, par 29a
b. Pay the undisputed local creditors of deceased so far as possible with money belonging to the deceased which may come into court possession under the provisions of AW 112, taking receipts therefor for file with final report.
MCM, AW 112
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ADMINISTRATIVE PROCEDURES
Action taken by SC 36. c. Prepare Inventory of Effects in triplicate and—
(1) If deceased was an EM, send 1 copy to deceased’s CoC and 2 copies to the post adjutant.
See remark under instruction 316(1).
(2) If deceased was an officer or warrant officer, send 3 copies to the post adjutant.
AR 600-550, pars 29a, 37 AGO 54
d. Package the effects and number the packages.
AR 600-550, par 38a, b
e. Verify the contents of the packages against the articles listed on Inventory of Effects and seal the packages.
AR 600-550, par 38a
A Prepare a certificate to the effect that verification of the contents at the time they were sealed was accomplished.
AR 600-550, par 38a
g. Label the packages with deceased’s full name, grade, serial number, and organization. Mark each package, box, or crate “Effects deceased officer,” warrant officer,” or enlisted man.”
AR 600-550, par 32
h. Address packages and, with certificate (see/above), turn them over to QM for shipment to beneficiary.
MCM, AW 112
i. Prepare a final report of the transaction in duplicate. Send both copies of report to the PCO.
MCM, AW 112
CoC 37. File copy of Form 54 in the company file (see instruction 36c(l).
AR 600-550, par 37 AGO 54
PCO 38. File 1 copy of Form 54 of O or WO and 1 copy of SC’s report (see instructions 20, 36c(2) and %). Forward final report of SC transactions and 2 copies of Form 54, in all cases, with those papers listed in instruction 19, to TAG.
AR 600-550, par 29a AGO 54
494350°—42---5
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ADJUTANT GENERAL’S OFFICE
Action
taken by
QM 39. Receive effects and certificate from SC (see instructions 36/ and A); ship effects to widow or legal representative of deceased under provisions of AW 112.
MCM, AW 112
When widow or legal representative cannot be located
CoC 40. Follow instructions 34 and 35.
SC 41. a. Receive and give receipt for effects.
AR 600-550, par 29a
b. Prepare Inventory of Effects in triplicate.
AR 600-550, par 29a AGO 54
See remark under instruction 316(1).
c. Convert into cash by public or private sale, not earlier than 30 days after the death of deceased, all effects of deceased except sabers, insignia, decorations, medals, watches, trinkets, manuscripts, and other articles valued chiefly as keepsakes.
MCM, AW 112
Do not sell any stocks, bonds, or other forms of purely commercial papers (AR 600-550, par 346).
d. Follow instruction 366.
e. Deposit cash with DisbO.
AR 600-550, par 35 WD 322
DisbO 42. a. Receive cash deposit.
AR 600-550, par 35 WD 322
b. Prepare Form 322 in triplicate. File 1 copy and give 2 copies to SC.
AR 600-550, par 35 WD 322
AR 35-780, par 2d(l)
Form 322 will show clearly the nature of the deposit.
SC 43. a. Report by letter, direct to the Chief of Finance, the name of the deceased, date of death, and amount of cash turned over to the DisbO.
AR 600-550, par 35
64
TM 12-255
Action taken by
SC
CoC
PCO
ADMINISTRATIVE PROCEDURES
b. Package the CI I effects (all Cl II effects were converted into cash) and number the packages.
AR 600-550, par 38
Cl I effects are keepsakes, etc., listed in instruction 41c.
c. Follow instruction 36e to g, inclusive.
d. Prepare a final report of the transactions in duplicate.
MCM, AW 112
e. Collect the following items, and have them forwarded direct to TAG by registered mail or express:
AR 600-550, par 36
Number
Item copies See instruction—
Form 54_________________________ 2 416
Form 322_____________________ orig 426
Certificate____________________ 1
Deceased’s will________________ 1
Commercial papers----------------- remark under 41c
Cl I articles_____________________ 41c
f. (1) If deceased was an EM forward 1 copy of Form 54 and 1 copy of Form 322 to deceased’s CoC.
AR 600-550, par 37 AGO 54 and
WD 322
(2) If deceased was an O or WO, forward 1 copy of ' Form 54 and 1 copy of Form 322 to the PCO.
AR 600-550, par 37 AGO 54 and
WD 322
44. File copy of Form 54 and Form 322 (see instruction 43/) in company (or post) file.
AR 600-550, par 37 AGO 54 and
WD 322
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ADJUTANT GENERAL'S OFFICE
DISPOSITION OF REMAINS, INCLUDING TRAVEL OF ATTENDANT
Preparation of remains
Action taken by Surg 45. a. Identify remains.
AR 30-1820, par 1
Surg is responsible for the proper preparation of the remains for burial and for proper observance of interstate and local ordinances concerning burials and shipment of remains.
b. (1) Perform an autopsy if necessary to determine cause of death.
AR 40-590, par 19d(l)
(2) Keep complete record of autopsy. Forward 1 copy of record of autopsy to the curator, Army Medical Museum.
AR 40-590, par 19d(2)
c. Notify undertaker under Government contract.
AR 40-590, par 19b(l)
(1) If there is no undertaker under Government contract, notify QM that the services of an undertaker are required.
(2) Surg is responsible for the remains until removed from hospital or undertaker’s establishment by QM for interment or shipment.
d. Inspect remains immediately after death and again with contracting officer or his representative both after the body is embalmed and while it is nude, and after it is clothed and in the casket.
AR 40-590, par 19c
AR 30-1820, par 5, C3
QM 46. a. Have contracting officer or his representative inspect remains with surgeon or his representative as per instruction 45d.
AR 30-1820, par 5, C3
b. Provide any clothing required for the remains.
AR 30-1820, par 8, C2, AR 615-40, par 4c (2)
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Shipment to relatives
Action taken by
PCO 47. Determine method of shipment of remains and if shipment is as baggage on Transportation Request; determine and designate attendant. Conform as far as practicable with the wishes of the relatives as to method of shipment and issue the necessary travel order covering the entire travel of the attendant, stating name and status of attendant.
a. Methods of shipment include: by express, without an attendant, or as baggage on a Transportation Request, with an attendant.
b. Transportation and authorized sleeping-car or similar accommodations may be furnished to one relative in the capacity of an attendant to the remains.
AR 30-920, par 17b
PCO 48. a. Procure a storm flag and give it to attendant for delivery to relatives; or if there is no attendant, ship flag with remains.
b. Arrange for delivery of remains to the place designated by the relatives, either by direct negotiation with an undertaker at the place of delivery or by arrangements made by the attendant accompanying the remains to the destination.
c. Wire consignee as to time at which remains are due to arrive.
AR 30-1830, pars 3b(2), 7
Burial on a post
PCO 49. a. Authorize burial in post cemetery.
AR 210-500, par la
b. Arrange for appropriate funeral escort.
AR 600-30, pars 13 and 14
c. Furnish firing squad to attend funeral.
d. See that the flag is at half-staff, and that proper badges of mourning are used.
AR 600-30, pars 12a, b, 20, and 21
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ADJUTANT GENERAL’S OFFICE
Action
taken by
QM 50. Contract or arrange for—
a. Hearse hire for remains and transportation for immediate relatives to cemetery.
AR 30-1830, par 3b(5) (b)
b. Opening and closing of grave.
AR 30-1830, par 3b(5) (e)
c. Procuring storm flag for casket.
AR 30-1830, par 3b (2)
Flag may be retained by relatives only if remains are shipped home.
PCO 51. a. Have post or organization chaplain conduct an appropriate burial service.
AR 60-5, par 4c
b. Supervise the funeral and coordinate the activities of the QM, chaplain, and the undertaker.
Reports
QM 52. Immediately after burial on post, prepare Interment Report in triplicate, forward 2 copies to the QMG and file 1 copy.
AR 210-500, par 4 QMC 14
QM 53. a. Prepare a Receiving Report covering the services rendered and forward it, with the bill and voucher for the service, to the DisbO designated to pay the accounts.
AR 30-1830, par 7 QMC 430
b. Write a report of the disposition of the remains, including an itemized statement of the cost of embalming, coffin or casket, outside box or shipping case, hire of hearse, transportation, storm flag, new clothing, and recovery of body. Forward the report direct to the QMG without delay.
AR 30-1820, par 15
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ADMINISTRATIVE PROCEDURES
INVESTIGATIONS
Action
taken by
CO 54. a. When entry by the Surg on Form 52, as to either line of duty or misconduct, disagrees with the corresponding entry made by the commanding officer, convene a board of officers.
AR 600-550, par 21
The board of officers, at least one of whom shall be a medical officer when such officer is available, will investigate the circumstances and report the facts leading up to and connected with the death, and will determine whether death occurred in line of duty and whether it was or -was not the result of the deceased’s own misconduct.
b. When death is due to or is suspected to be due to foul play, violent or unnatural causes, misconduct or gross negligence, or when death is sudden from unknown causes, except from wounds or injuries received in action, field exercises, drill, prescribed athletics, or authorized flights—
(1) Convene a board of officers, as in a above.
(2) When death occurs at any post, camp, or station under the exclusive jurisdiction of the United States, designate and direct a SC to investigate the death. Also, direct a medical officer to make a thorough examination of the body of the deceased and to appear as a witness at the inquest.
AR 600-550, par 22
BATTLE CASUALTIES
CoC 55. In Morning Report, under “Record of Events,” note all battle casualties, including the killed in action, the wounded in action, the gassed in action, the missing in action, captured in action, each stated separately. Names, places, and dates will be given.
AR 345-400, par 33 AGO 1
The commanding general of each defense command or separate theater will issue appropriate instructions for the collection, consolidation, and transmission of battle casualty reports from the component elements of his command. Battle casualty reports will show
69
TM 12-255
ADJUTANT GENElRAL’S OFFICE
whether or not death or injury was due to enemy action. All reports of deaths, burials, and burial expenses submitted by units of the Army outside the continental United States will be classified confidential. Battle casualty information will be disseminated by the War Department only (WDC 21, 1942, pars lc(2), 3, WDC 271, 1942, and WDC 329, 1942, sec IV, WDC 346, sec I).
Action
taken by
Any 56. The following is information relative to battle casualties. Officer The action may on occasion be required of any
officer.
AR 30-1805, par 2, TM 10-630
Graves registration units will be organized in accordance with War Department Tables of Organization. Graves Registration Service will—
a. Supervise all mortuary matters pertaining to the personnel of the Army.
b. Be responsible for the following functions:
(1) Acquisition, under the laws of war or of the country in which operating, of land for use as burial places for deceased personnel of the Army.
(2) Location, maintenance, control, and preservation of such cemeteries, and the proper marking and official recording of graves therein until permanent burial is accomplished or the remains are delivered to the next of kin, designated by the soldier upon his entry into the service.
(3) Proper burial of the dead in accordance with existing regulations, reducing to a minimum the number of isolated or single graves.
(4) Receipt, collection, and disposition of all personal effects found on the dead.
(5) Registration of all graves so as to enable the relocation of isolated graves and cemeteries, and graves within cemeteries.
(6) Preparation of sketches and the compilation of such data to show the location of graves and cemeteries, with particular reference to permanent landmarks which would not be obliterated by heavy shell fire.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Officer (7) General supervision and control of all per-
sonnel assigned to the Graves Registration Service.
Action taken by Any 57. Disposition of identification tags.
Officer One of the two identification tags, worn as prescribed, will be left upon the body to be interred or shipped with the body. The duplicate tag will be removed at the time of burial and securely attached to the grave marker, about 2 inches from the top; or in the case of shipment, attached to the top of and about 18 inches from the head of the casket. A record of the identification tags, together with the cause and date of death, and place of burial giving grave number, will be made and reported to the CO of the deceased or to the next higher officer.
AR 30-1810, par 6
Any 58. Officers and others in charge of burials will report all Officer burials in triplicate on forms to be supplied by the
QMG, each copy of the report to be signed by the officer or other person in charge of burial detail and verified by the Army Graves Registration officer. Forward the original and second carbon copy through military channels to the Chief of the Graves Registration Service, Expeditionary Headquarters. Forward triplicate copy to the Army Graves Registration officer for his file (see AR 30-1815, par 16 for contents of report).
AR 30-1815, par 1
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ADJUTANT GENERAL’S OFFICE
Section XVI
PROCEDURE ON ARREST AND ON CONFINEMENT
Key to abbreviations: References:
ADA—Authority Directing Arrest or Con- AR 345-40, June 30, 1925 finement AR 345—400, Aug. 25, 1938
CoG—Commander of the Guard AR 345-800, July 1, 1942
CoC—Company Commander AR 600-355, July 17, 1942
UPO—Unit Personnel Officer AR 600-375, Feb. 8, 1930
ARREST BY MILITARY AUTHORITIES
Action taken by
ADA 1. Notify accused that he is under arrest. Explain meaning of term and penalty which may be imposed for breaking arrest. Prescribe limits of restraint.
AR 600-355, par 2a
Arrest is imposed to hold offender pending other action. It is not a punishment. It will be imposed only where necessary. It is not “restriction.” Restriction to specified limits is imposed as punishment under AW 104.
ADA 2. Notify accused’s CoC of arrest without delay, giving name of accused and offense charged.
AR 600—355, par 6c
CoC 3. Enter name of accused in Morning Report as in arrest. Notify charge of quarters of the arrest and instruct him to exercise supervision over person in arrest.
AR 345-400, par 23 AGO 1
UPO 4. Submit Report of Change on arrest and release of officer; not on arrest of EM.
AR 345-800, par 17t AGO 303
CoC 5. Where arrest is imposed by other than CoC, investigate the offense. If continued arrest is not deemed necessary, release offender.
MCM, par 26, AW 70
See sections XVII and XVIII.
CoC 6. Make appropriate entry in Morning Report of termination of arrest, whether by confinement or return to duty.
AR 345-400, par 23 AGO 1
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CONFINEMENT BY MILITARY AUTHORITIES
Action taken by
ADA 7. Have offender taken to guardhouse under necessary guard.
AR 600-355, pars la, 2b
ADA 8. Deliver to CoG, at the time of confinement, a written confinement request, stating name, grade, and organization of prisoner, and Articles of War he has violated.
AR 600-355, par 6a
ADA 9. Notify, without delay, the offender’s immediate commanding officer.
AR 600-355, par 6c
CoG 10. Notify the CO, within 24 hours, of fact of confinement, giving name of prisoner, offense, and name of committing officer.
AR 600-375, par 12a
CoG 11. Enter fact of confinement in Guard Report, and perform other administrative duties required by orders.
AR 600-375, 345-40 AGO 10
CoC 12. Enter fact of confinement in Morning Report.
AR 345-400, par 23 AGO 1
UPO 13. From Morning Report enter data concerning confinement in Service Record, in pencil. Submit Report of Change for officer under arrest or release—not for EM.
AR 345-125, par 19g(3), 345-800, par 17t
AGO 24, 303
If prisoner is convicted, make Service Record entry permanent with ink or indelible pencil. If not convicted, erase entry.
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ADJUTANT GENERAL’S OFFICE
Action taken by
CoC 14. Investigate offense. If trial by CM is necessary, prefer charges without delay; if not, ask Adj to have prison officer release the offender at once. If confinement is continued, have CoSO collect and hold the soldier’s effects, turning over to him the articles authorized during confinement.
MCM, par 26 and AW 70 AGO 115
For procedure to prefer charges see section XVIII. Cases like confinement of drunks overnight for safekeeping may not always require trial or continued confinement. Confinement for punishment is restored to only upon sentence of CM.
CONFINEMENT BY CIVIL AUTHORITIES
CoC 15. Enter fact of confinement in Morning Report, showing place and nature of offense.
AR 345-400, par 23 AGO 1
UPO 16. Follow instruction 13. Report of Change is submitted for all personnel absent in confinement.
AR 345-800, par 17t AGO 303
If prisoner is released without trial because of reparation made, the time spent in confinement must be made up, and entry will be made permanent (AR 345-125, par 196(2)). Action to have soldiers released from confinement by civil authorities will be taken only by CO; not by CoC. Confinement for punishment is only resorted to upon sentence of CM..
CoC 17. Have CoSO collect and hold soldier’s effects and turn over to him the articles authorized during confinement.
For administration of prisoners see AR 600-375, sec II.
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ADMINISTRATIVE PROCEDURES
Section XVII
PROCEDURE TO IMPOSE PUNISHMENT UNDER AW 104
Key to abbreviations:
CoC-—Company Commander
Accd—Person Accused
CO—Regimental Commander
Reference:
Manual for Courts-Martial, 1928
Action
taken by
CoC 1. a. Investigate offense to be sure that it was committed in the manner alleged and by the person accused. See that all substantial rights of the accused are accorded him.
b. Notify accused of the nature of the offense as clearly and concisely as it may be stated. Inform him that he need not make any statement that will incriminate him; that he may remain silent if he wishes, in which case judgment will be based on the evidence at hand; but that if he does testify, anything he says may be used against him. If he does not admit the delinquency or offense, take testimony in his presence from the individual who reported him on the company punishment book, and from other available witnesses, and give him the opportunity to cross-examine them. Be especially careful to avoid considering an accused guilty on the unsupported memorandum or ticket from MP’s. Arrange with the Provost Marshal to have the MP identify the accused and give testimony as to the alleged offense. Be sure that the complaint actually alleges an offense.
c. If your investigation shows the soldier is guilty of the offense, and that company punishment will suffice, inform him that you propose to impose punishment under AW 104 unless he demands trial by CM for the offense.
MCM, par 107
Offenses for which company punishment is necessary are entered in the company punishment book.
MCM, par 109
Notification of proposal to impose punishment under AW 104, will, in the case of officers, be by written communication.
MCM, par 105
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
Accd 2. Demand trial by CM if innocent of offense charged, or if unwilling to accept punishment from commanding officer under AW 104.
MCM, par 108
Accused cannot demand trial by CM after punishment is adjudged under AW 104.
MCM, par 108
CoC 3. Impose and strictly enforce punishment on accused.
MCM, par 106
Authorized punishments under AW 104 include admonition, reprimand, withholding of privileges for not exceeding 1 week, extra fatigue for not exceeding 1 week, restriction to certain specified limits for not exceeding 1 week, or hard labor without confinement for not exceeding 1 week, but will not include forfeiture of pay or confinement under guard (MCM AW 104).
CoC 4. Inform accused of his right to appeal to the next higher commander for modification of punishment which the accused considers unjust or disproportionate to the offense. Such appeal will be in writing through proper channels and will include a brief signed statement of the reasons for considering the punishment unjust.
MCM, par 108
CoC 5. Record in company punishment book the offense, date and place of commission, punishment imposed with the authority that imposed it, date the accused received the notice of the imposition of the punishment, decision of higher authority on any appeal, any mitigation or remission of punishment, any remarks or additional data desired. Initial the entry.
MCM, par 109
Accd 6. Appeal in writing through channels to next higher commander, if punishment imposed under AW 104 appears to you to be unjust or disproportionate to the offense.
MCM, par 108
An appeal not made within a reasonable time may be rejected by the next higher authority.
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Action taken by
CoC 7. If punishment is appealed, include a copy of the record of the case with the accused’s written appeal and forward through channels to the next higher commander.
MCM, par 108
The accused may in the meantime be required to undergo the punishment adjudged.
CO 8. Review record of case on appeal to determine if sentence imposed is just and lawful. Modify the punishment when justice requires such action. Return papers through channels to the appellant with a statement as to decision in the case and with direction to return the papers to the appellant’s immediate commanding officer for file with the record of the case.
MCM, par 108
Section XVIII
PROCEDURE TO PREFER CHARGES
Key to abbreviations:
Acer—Accuser
UPO—Unit Personnel Officer'
Adj—Regimental Adjutant
IO—Investigating Officer A/Auth—Appointing Authority CO—Regimental Commander TJA—Trial Judge Advocate
References:
AR 615-300, July 20, 1942
Manual for Courts-Martial.
1928
Action taken by
Acer
1. Investigate offense. On Regtl form, send information as to name and serial number of accused, offense charged, and summary of expected testimony to UPO for preparation of Charge Sheet. Place accused in arrest, or in confinement if restraint is necessary. Consult with Adj as to wording of specifications and sufficiency of evidence.
MCM, pars 24 to 31, inclusive Local form
Any person subject to military law may prefer charges against any other person subject to military law who is guilty of a violation of the AW. Any person having knowledge of an offense may file a complaint with the military authorities. Normally the offense will be reported to the immediate commanding officer, who will investigate and prefer charges (MCM, par 25).
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ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 2. Prepare Charge Sheet in triplicate for accuser’s signature and return to accuser.
MCM, par 31 AGO 115
Acer 3. Take charges to the Adj; sign and swear to them. Leave them with him.
MCM, par 34
CO 4. a. Examine charges and decide which court should try the case, in accordance with established policy, and with maximum punishments in MCM, par 104.
b. If case is SC case, attach Regtl order to charges, referring them to the SC officer, for investigation and trial.
MCM, par 34
Any person charged with a crime will be brought to trial without delay. Any officer who delays unnecessarily in bringing an accused person to trial will be punished as a CM may direct (AW 70).
CO 5. If case is Special Court case and if Regt has Special Court jurisdiction, attach Regtl order to charges referring them to IO for investigation, who will investigate charges and make written report.
a. At the investigation the substantial rights of the accused will always be accorded him. He will not be required to incriminate himself. He will be warned that he need not make a statement or testify, and that anything he says might be used against him.
b. Charges of desertion will normally be brought by the CO of the organization where deserter is held. They will always be forwarded to the officer having General Court Martial jurisdiction over the accused. (AR 615-300, par. 16.)
A/Auth 6. If offense comes within jurisdiction of Special Court Martial, direct Adj to issue SO appointing a Special Court Martial. Send charges and report of investigation with summaries of all available evidence to TJA of Special Court with instructions to try case without delay.
CO 7. If Regt does not have Special Court jurisdiction, or if case is a General Court case, forward the charges to the commanding officer having authority to appoint the court, for reference to an IO.
MCM, par 34 AGO 115
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Action taken by
A/Auth 8. Appoint IO and refer charge to him for investigation.
MCM, par 35
See remark a to instruction 5.
IO 9. Investigate charges. Return the report of investigation with allied papers and recommendation to A/Auth.
MCM, par 35
A/Auth 10. If case justifies trial before a General Court Martial, submit case to staff judge advocate for examination regarding correctness of charges and completeness of investigation. Require further investigation of case if necessary to insure justice. Send charges and report of investigation with summaries of all available evidence to TJA of court with instructions to try case without delay.
MCM, par 35 AGO 115
Section XIX
PROCEDURE TO OBTAIN MEDICAL TREATMENT AND HOSPITALIZATION
Key to abbreviations: References:
EM—Enlisted Man AR 40-505, Sept. 1, 1942
CoC—Company Commander AR 345-400, Aug. 25, 1938
NCOS—Noncommissioned Officer in charge AR 345-415, Nov. 23, 1933 of sick detail
Surg—Unit Surgeon AR 345-800, July 1, 1942
UPO—Unit Personnel Officer TM 12-250, Oct. 10, 1942,
PCO—Post or Unit Commander pars 90-91; 504 to 507.
Action > taken by
EM 1. Report sickness to 1st Sgt. Get name put on Sick Report in orderly room, and at sick call fall in with sick detail.
AR 345-415, par la, c(2) AGO 5
In case of emergency, Sick Report may be sent to infirmary with EM, or EM may be sent to infirmary or hospital and entries in Daily Sick Report made after emergency treatment has been given.
CoC 2. See that names of men who are in hospital and men going on sick call are entered in Daily Sick Report.
AR 345-415, par la AGO 5
494350°—42---6
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ADJUTANT GENERAL’S OFFICE
Action taken by
CoC 3. Enter line of duty status for each man and sign Daily Sick Report.
AR 345-415, par lc(l), (3) AGO 5
In case of doubt as to line of duty status, enter an interrogation mark (?) in line of duty column pending decision.
NCOS 4. Take Sick Report and EM listed on Sick Report to the regtl infirmary.
AR 345-415, par lc(5); AR 40-505, par 5 AGO 5
On Sundays and holidays, the noncommissioned officer in charge of quarters will take this action.
Surg 5. Examine and treat men and prescribe disposition. Enter disposition and line of duty status in Daily Sick Report and sign the report. Return the report to Co headquarters at end of sick calL
AR 345-415, par Id; AR 40-505, par 5 AGO 5
Notify PCO if there is a possibility of permanent disability from injury incurred while on pass or furlough or as a result of misconduct or gross negligence on the part of the patient. PCO will convene a board of officers to investigate, and render a report, in’quadruplicate, as to the circumstances, if the injury was incurred in line of duty and whether or not it was due to misconduct. Convening authority will approve or disapprove board recommendations and send original report direct to TAG, 1 copy to Surg, 1 copy to CoC, 1 copy to file (see AR 345-415, par lc(4), as ch by WDC 226, 1941, par 2, and WDC 18, 1942, sec II, par 5.)
NCOS 6. Return men marked “Quarters” and “Duty” to company. Return Sick Report to 1st Sgt.
AR 345-415, par lc(5)
CoC 7. Instruct men marked “Quarters” as to restrictions imposed. Send men marked “Duty” to platoon leaders.
AR 345-415, par Id
First Sgt will let platoon leaders know of any change of status of their platoon members.
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ADMINISTRATIVE PROCEDURES
Action taken by
CoC 8. Have necessary clothing and toilet articles sent to men admitted to hospital. Have collected and turned in to Sup Sgt all organizational equipment which had been in hands of EM sent to hospital. Make list of all personal property of EM and turn property , in to Sup Sgt for safekeeping.
CoC 9. Enter names of men marked “Quarters” and “Hospital” in Morning Report on first day so marked and on day returned to duty.
AR 345-400, par 22 AGO 1
WHEN SICK REPORT ENTRY UNDER LINE OF DUTY IS “NO” OR “?”
CoC 10. In case any EM has been marked “NLD,” or where line of duty status is in doubt, send Daily Sick Report to UPO.
AR 345-415, par 3g, as ch by WDC 235, 1942, sec. Ill
UPO 11. Make entry in Service Record in all cases in which the entry in Daily Sick Report shows illness or injury not in line of duty. Enter on Pay Roll any loss of pay for time lost under AR 35-1440. Initial date column opposite EM’s name on Daily Sick Report where first entry of “NLD” occurs and again when EM returns to duty.
AR 345-415, par 3g, as ch AGO 24 by WDC 235, 1942, sec III and 5
UPO 12. Prepare Report of Change in duplicate. Original through channels to MRU, duplicate filed.
AR 345-800, pars 16, 17 AGO 303
Report of Change is rendered on hospitalization at home station only when “NLD” or “?.”
CoC 13. Notify EM when status of injury or illness is “Not in line of duty.”
AR 345-415, par 3f
EM 14. If not in agreement with entry of “NLD,” appeal case by letter to PCO through CoC.
AR 345-415, par 3a and f
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
CoC 15. Refer case to PCO in case of appeal by EM or in case you disagree with Surg as to line of duty status.
AR 345-415, par 3a
PCO 16. Make decision as to line of duty status in appealed case, or CO This decision is final, except if new and convincing
evidence is found or the patient is transferred to another hospital. Notify CoC and Surg of decision, and record decision in disposition column of Sick Report.
AR 345-415, par 3a, b
Surg 17. Make changes in Daily Sick Report if necessitated by final decision of PCO. Initial all changes.
AR 345-415, par 3a AGO 5
In case of a change in finding regarding line of duty status of an illness or injury, the change will be retroactive to include the entire period of disability. Entries in Daily Sick Report and other records will be lined out, corrected, and initialed by the officer making the correction (AR 345-415, par 3a(2)).
CoC 18. Change, date, and initial all entries in Daily Sick Report which are at variance with final decision of PCO.
AR 345-415, par 3a AGO 5
CoC 19. Make entry in Morning Report to show correct status of EM, if PCO’s decision has changed the original line of duty finding.
AR 345-400, par 22 AGO 1
UPO 20. Correct entries made under instructions 11 and 12, if findings have been changed.
UPO 21. When EM returns to duty status or when original NLD status has been changed by findings, submit original Report of Change through channels to MRU, file duplicate.
AR 345-800, par 16, C2 AGO 303
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TM 12-255
ADMINISTRATIVE PROCEDURES
Section XX
PROCEDURE ON QUALIFICATION IN ARMS
Key to abbreviations:
CoC—Company Commander UPO—-Unit Personnel Officer Adj—Regimental Adjutant CO—Regimental Commander SupvO—Supervising Officer
Action taken by
CoC or SupvO
References:
AR 345—1000, May 4, 1942
AR 600-35, Nov. 10, 1941
AR 600-40, Aug. 28, 1941
AR 600-75, Dec. 21, 1936
AR 775-10, Aug. 1, 1942
TM 12-250, Oct. 10, 1942,
par 114
1. Upon completion of firing, authenticate firing line score cards and submit them to UPO. Also submit Report of Boards for the Examination of Gunners and Troop Report of Collective Practice (pistol practice mounted).
AR 345-1000, par lb, c, Cl AGO 83, 89
Retain in your possession, until after the order of classification is issued, a record of each man’s total score and qualification (AR 345-1000, par Id).
UPO 2. Prepare Report of Individual Classification in Arms in duplicate from score cards, and submit to SupvO for signature.
AR 345-1000, pars 2a, 3a AGO 110
SupvO 3. Sign Report of Individual Classification in Arms and return to UPO.
AR 345-1000, par 3a AGO 110
UPO 4. Prepare Consolidated Report of Classification in Arms in triplicate for signature of CO.
AR 345-1000, par 5, Cl AGO 111
CO 5. Sign Consolidated Report of Classification in Arms.
AR 345-1000, par 5, Cl AGO 111
The use and distribution of the completed Consolidated Report of Classification in Arms, Form 111, and final action thereon by units of the Army Ground Forces, Army Air Forces, and Services of Supply will be as prescribed by the respective CGs.
UPO 6. Prepare data for SO announcing qualification in arms and submit to Adj for preparation and signature.
AR 345-1000, par 1c, Cl
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
Adj 7. Prepare and publish SO.
AR 345-1000, par 1c, Cl
UPO 8. File original score cards and copy of Report of Individual Classification in Arms.
AR 345-1000, par Id AGO 110
a. Deliver score cards of officer and warrant officer to individual concerned.
b. Destroy original score cards at end of 1 year.
UPO 9. Enter qualification in arms under “Remarks” on Soldier’s Qualification Card. Make entry on Service Record only when extra compensation is granted.
AR 345-1000, par 1c, Cl AGO 20
CoC 10. Requisition and issue qualification badges and bars.
AR 600-75, par 3a(l) QMC 400
a. See AR 600-35, par 56, Cl, for types of badges and bars awarded.
b. See AR 600-40, par 536(1), for wearing of badges and bars.
c. For procedure see section XXV.
Section XXI
PROCEDURE ON TRAVEL OF UNITS
Key to abbreviations:
CO—Regimental Commander
Adj—Regimental Adjutant
S-2—Regimental Intelligence Officer
S-3—Regimental Plans and Training Officer
S-4—Regimental Supply Officer
MO—Regimental Motors Officer
CoC—Company Commander UPO—Unit Personnel Officer
ComO—Regimental Communication Officer
References:
AR 345-800, July 1, 1942
AR 345-900, May 22, 1942
FM 101-10, June 15, 1941
Action taken by
CO
1. Upon receipt of a directive from higher headquarters ordering a permanent change of station, the CO will decide, within the limits prescribed, how the travel will be made. Call meeting of staff and issue warning order to unit. Require staff to collect information and perform duties as indicated.
(0
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
Adj 2. a. Compile the following information:
Number of officers and men to be moved by rail. Number of officers and men to be moved by motor convoy.
Number of officers and men to be allowed to travel by privately owned conveyances.
6. Prepare the following:
List by name, grade, and organization, officers and EM of the first four grades whose dependents and authorized baggage and household goods are to be moved (see WDC 261, 1942, sec VI and WDC 279, 1942, sec II for restrictions).
Give names, sex, and ages of dependents and how they are to be moved.
List by name, grade, and organization, personnel to be left behind:
Officers or men in hospital.
Men to be transferred, or to go to OCS schools. Men AWOL, etc.
List by name, grade, and organization, personnel to form the advance party.
Submit the name of an officer to be detailed as Cl “A” AO for the motor convoy, if this will be necessary.
S-2 3. Procure and issue necessary road maps for the advance
party and for the motor convoy. Provide information as to road conditions along route.
S-3 4. Notify Adj of size and composition of advance party.
Prepare route of the advance party. Prepare route of the motor convoy. Draft order for the advance party and for the motor convoy.
S-4 5. a. Make the following estimates:
Over-all weight of impedimenta and equipment to be shipped by freight.
Number of railroad cars needed (coaches, baggage, freight, kitchen cars, flatcars).
Weight of authorized baggage and household goods of each officer and EM of the first four grades to be packed, crated, and shipped at Government expense.
85
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
MO
ComO
UPO
CoC
Amount of material and labor needed for crating organizational equipment and impedimenta.
FM 101-10, ch 2
b. Make plans for—
Rationing en route (advance party, motor convoy, rail movement).
Supply of motor oil and fuel en route for motorized elements.
6. a. Inspect all vehicles that are to travel overland to see that they are in good mechanical condition.
b. Prepare list of all track and wheeled vehicles to be shipped by rail.
7. Prepare necessary plans for communications net control of traffic during motor convoy march.
8. a. Prepare a special roster of officers who will make the change of station (AR 345-900).
b. Prepare unit Report of Change (see AR 345-800 for method and distribution).
c. Prepare Service Records and allied papers of men who are to be left behind.
Entries will depend on the disposition to be made of the men left behind.
d. Prepare a list showing all personnel who will require individual clearance before leaving the post.
e. See that field desks and office equipment are packed ready for the move.
9. a. Furnish to the Adj—■
Names of personnel of his organization whose dependents are authorized to accompany them on the change of station, with rank or grade, name, sex, and age of dependent and method of travel (see WDC 261, 1942, sec VI and WDC 279, 1942, sec II, for restrictions).
Names of officers who have private cars on the post and who will drive them to the new station.
Names of officers or men to be left behind, with reason therefor.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by CoC 9. b. Submit to S-4—
Names of officers and EM of the first four grades who will have authorized baggage and household goods to be moved at Government expense, together with the estimated weights for each. (See WDC 261, 1942, sec VI and WDC 279, 1942, sec II, for restrictions.)
c. Make arrangements for turning in post property.
CO 10. Much of the information collected by the staff will be required by the headquarters issuing the travel order (probably the same headquarters that issued original directive on the change of station). Submit this information immediately.
Hq 11. Issue orders for the travel of the advance party, the issuing motor convoy, and the rail movement. Issue orders
Travel and grant leaves for personnel who are to drive
Order their privately owned vehicles to the new station.
Distribute copies of the orders to all concerned in the movement, including the commanding officer of the new station.
The Regtl Hq making the change of station may be authorized to issue all orders necessary to the movement.
CO 12. Have the Adj publish a memorandum covering the administrative details to be taken care of prior to leaving the old station.
Adj 13. Supervise the details covered in instruction 12. Use list of those requiring clearance before leaving the post as a check list to indicate when all clearances have been turned in. Require organization commanders to report immediately to Regtl Hq any changes in status of their personnel, so that various lists may be kept up-to-date.
CO 14. Notify all higher Hqs by telegram when operations of unit will close at old station and open at new station.
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Section XXII
PROCEDURE WHEN UNIT IS ORDERED TO PORT OF EMBARKATION
Key to abbreviations: References:
UPO—Unit Personnel Officer AR 30-1190, Dec. 12, 1941
CoC—Company Commander AR 30-1210, July 23, 1932
Surg—Surgeon (Post or Unit) AR 40-100, Sept. 10, 1940
Adj—Regimental Adjutant AR 40-215, Mar. 4, 1940
S-4—Regimental Supply Officer AR 55-415, Sept. 19, 1942
CO—Regimental Commander AR 615-40, Sept. 1, 1942
TO—Transportation Officer
AT HOME STATION (STAGING AREA)
Action taken by
CO 1. Arrange for release of garrison prisoners.
Memo W600-7-42, AG 253 (8-27-42) EA-SPGAE-PS, Sept 4/42
UPO 2. a. Check Immunization Records; MD Form 81 for O, page 1 of Service Record for EM.
AR 30-1190, par 3c(4) AGO 24
MD 81
b. Prepare a list by company, showing opposite each name the particular type of inoculation or vaccination which each member has not completed.
c. Arrange with Surg a schedule for completion of the immunizations.
CoC 3. Send members of company needing vaccination or inoculation to Surg as per schedule.
AR 30-1190, par 3c(4)
Surg 4. Perform the necessary inoculations and vaccinations. Prepare in duplicate individual Immunization Registers for men vaccinated and inoculated. File duplicate. Send all original MD 81’s to UPO.
AR 30-1190, par 3c(4) MD 81
AR 40-215, par 6b
Where a large body of troops is being transferred and there is no time for entering immunization data on MD 81’s and EM’s Service Records prior to travel, see AR 40-215: par 6a, for action by Surg in notifying new station CO.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action
taken by
UPO 5. Prepare in duplicate the certificate required indicating that all members of the unit have been vaccinated and inoculated. See instruction 18A for disposition of certificate.
AR 30-1190, par 3c(5)(b)
UPO 6. Complete immunization entries of all EM in Service Records.
AR 30-1190, par 3c(4) AGO 24
CO 7. Arrange for Surg to inspect all personnel within 48 hours prior to departure from home station and inform CoC’s as to the time of the inspection.
AR 30-1190, par 3c (5) (a)
CoC 8. Send members of company to Surg for physical inspection per schedule arranged by CO.
AR 30-1190, par 3c (5) (a)
Surg 9. a. Perform physical inspection as required.
AR 40-100, par 14, ch by WDC 31, 1942, sec. Ill
b. Prepare, sign, and deliver to UPO a certificate that all members of the command have been physically inspected.
AR 30-1190, par 3c (5) (a)
UPO 10. Receive and hold the certificate furnished by Surg under instruction 9 until arrival at P/E.
AR 30-1190, par 3c(5)(a)
Disposition is shown in instruction 186.
UPO 11. a. Prepare for MRU a complete roster in quadruplicate of the officers and EM accompanying the unit. Take all rosters to the P/E.
AR 30-1190, par 3c(10) AGO 309
Disposition is shown in instruction 18c and d for 3 copies; file 4th copy. Men selected for DCS will be left at home station; other personnel who will not accompany the unit overseas" will be transferred in accordance with WDC 339, 1942, sec. IV. See AR 615-290, par. 11, Cl for procedure on EM AWOL.
89
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
•UPO 11. b. Prepare in triplicate as a basis for transport assignments a list of officers, NCO’s, and pvts. Take all lists to the P/E.
AR 55-415, par 2a, b
c. Verify with each individual the accuracy of the information entered on his Emergency Addressee and Personal Property Card. Enter date of verification and initials.
WDC 338, 1942 AGO 43
Disposition is shown in instruction 18c.
d. Forward unit and individual Reports of Change covering departure from home station, to MRU prior to departure.
AR 30-1190, par 11b AGO 303
e. Get 2 sets of Locator Cards from MRU if currently required by inclosure to movement orders.
AGO 304-A Disposition is shown in instruction 18fc.
f. Give every O and EM opportunity to make an allotment and make entry on back of Emergency Addressee and Personal Property Card that allotment has been made or is not desired.
WDC 338, 1942 AGO 29
AGO 43
S-4 12. Requisition supplies and equipment to replace all short-
ages from QM of home station who will issue items available locally or will requisition from depots. Items unavailable before departure from home station will be reported to the CG, Army Ground Forces, Army Air Forces, Eastern or Western Defense Command, and service commands in which unit is located and to the PCO. Make necessary arrangements with TO for bills of lading, loading schedules, etc., for movement.
Adj 13. Prepare necessary orders for the movement to the P/E so as to comply with instructions and orders issued by higher headquarters. Coordinate with and include directives of S-3 and S-4.
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ADMINISTRATIVE PROCEDURES
Action taken by
14,
a. Provide Adj with information for reports to port commander and QMG as required.
AR 30-1190, par 3a(l), (2) as ch by WDC 98, 1942, sec VII and WDC 192, 1942, par 3 FM 101-10, ch 2
b. If movement is by rail, comply with the AR’s on rail transportation. Make record of the alphabetical and numerical serial identification of each freight, baggage, or express car, and a complete list of all property in each car at time of loading.
AR 30-920 to 30-975 inclusive (as superseded by 55-series, where applicable)
c. Issue instructions to insure that—
(1) All equipment is marked as required.
AR 30-1190, par 3b(l)
(2) All supplies and equipment listed in reference are marked with the words “STOWAGE FOR DISCHARGE—FIRST.”
AR 30-1190, par 3b (2) as ch by WDC 98, 1942, sec VII
(3) Unserviceable clothing and individual equipment in the hands of troops is segregated, listed, and replacements are requisitioned.
AR 615-40
(4) Items of freight are numbered consecutively in the event of a secret movement.
AR 30-1190, par 3b(3)
(5) T/BA organizational equipment, initial and maintenance supplies, except “hand” and “heavy” baggage accompanying troops, are shipped at such time as to insure their receipt at the P/E not later than 72 hours prior to sailing time.
AR 30-1190, par 3c(l)
“Hand” baggage comprises the barrack bag and individual equipment enumerated in FM 21-15, pars 14, 15, and 16 (AR 30-1190, par 12c). “Heavy” baggage includes trunk lockers, officers’ bedding rolls, organization mess
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equipment (including kitchen flys and rations), heavy tentage as prescribed or authorized, and other essential items of organizational equipment (AR 30-1190, par 12d.)
(6) Cargo freight, including all types of vehicles shipped by rail or convoy, is dispatched so as to arrive at the P/E not less than 3 nor more than 5 days prior to scheduled date of sailing.
AR 30-1190, par 3c(3)
Cargo freight is heavy freight, including organizational equipment, heavy tentage, stores and other organizational impedimenta (AR 30-1190 par 12g).
(7) Tools for vehicles will be boxed or otherwise secured in each vehicle.
AR 30-1190, par 3c(3)
(8) Packing list or tally-out sheet listing contents will be inclosed in a container and securely attached to the outside of each package. Weight will be marked on outside of any package weighing more than 3 tons. Equipment requiring crating will be packed at home station unless necessary for use en route, in which case crating materials will be prepared at home station and shipped to P/E as currently required by inclosure to movement orders.
d. Provide organization with rations for the journey to the port.
AR 30-1190, par 3c (2), ch by WDC 98, 1942, sec VII
e. Advise Adj as to the number of men required for the baggage detail, loading details, etc. Supervise loading and securing heavy freight.
AR 30-1190, par 3c(7)
The baggage detail will handle the loading and unloading of baggage. On arrival at the P/E, the detail will unload and segregate troop baggage from rail or convoy shipment and will separate baggage into Co and Bn lots.
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TM 12-255
Action taken by
S-4
CO
Adj
ADMINISTRATIVE PROCEDURES
14. A Report to QMG the make, type, and US registration number of all motor vehicles which will accompany unit overseas. Report any major changes that may occur.
15. Have all unit or organizational identifying marks removed or obliterated from uniforms, clothing, and equipment (including motor vehicles).
16. a. From information provided by S—4, prepare, in triplicate, reports required. Send by air mail, radio, or teletype, a copy of each report to the respective office for whom it was prepared. File remaining copies.
AR 30-1190, par 3a(1), (2)
b. Prepare an order designating—
(1) Advance party to consist of such personnel, and to report at such time, as the port commander deems necessary. Provide senior member of the advance party with copy of report to QMG.
AR 30-1190, par 3c(8)
Upon arrival at the port of embarkation, the senior member of the advance party will report to the port CO. He will have in his possession a copy of report to QMG. The advance party will identify and supervise the delivery to docks of the equipment under direction of the officer in charge of operations, Army Transport Service (AR 30-1190, par 3c(8)).
(2) Baggage officer and detail. (See instruction 14e).
c. Direct that personal and organizational accounts be settled.
WDC 49, 1942, sec II
d. Check all records to see that those whose destruction is authorized by the following WDC’s: 203 of 1941; 20, 34, 63, 89, 101, 132, 152, 159, 203, 235, 260, 310, of 1942, have been disposed of.
WDC 28, 1942, par 3, sec VI
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Action taken by
Adj
CO
255
ADJUTANT GENERAL’S OFFICE
16. e. Arrange by general classes, box and mark to show the unit to which they belong, all organization and individual records that are not necessary for the conduct of current administration. Prepare lists in triplicate which show the location and contents of each box of records. Store these boxes of records at the last permanent station of your unit. Send original and one copy of list of stored records to TAG; file third copy.
WDC 28, 1942, pars 1, 2, sec. VI
i. Prepare and issue an order on baggage:
(1) O, WO’s, and Nurses will be limited to—
In cabin: One piece of hand baggage (not over 40 lbs).
One musette bag.
One bedding roll (not over 50 lbs).
In hold: One trunk locker.
AR 30-1210, par 3a (2)
(2) EM will be limited to—
In cabin: Barracks bag “A”—articles necessary on voyage.
Weapon with which armed (no ammunition except as prescribed by the commanding officer of troops).
In hold: Barracks bag “B.”
Privately owned cameras will not be taken aboard transports.
Radios and electric razors will not be used aboard transports.
Typewriters and field desks will not be stored in the hold, but will remain with the organization to which they belong, available for use at all times (AR 30-1210, par 4).
AT PORT OF EMBARKATION
17. a. Report in person to the port commander immediately upon arrival.
AR 30-1190, par 3d(l)
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TM 12-255 ADMINISTRATIVE PROCEDURES
Action taken by
CO 17. b. Assume the duties of commanding officer of troops if the senior line officer and senior to the “permanent commanding officer of troops” aboard ship.
AR 30-1190, par 4a
For duties of commanding officer of troops, see AR’s 30-1130, 30-1190, pars 4 and 12;, and 55-435.
UPO 18. a. Dispatch two messengers to port hq immediately upon arrival at the P/E.
AR 30-1190, par lie
These messengers will carry communications between port hq and the unit personnel section.
b. Make available to the Port CO on call, a personnel officer and suitable clerks.
AR 30-1190, par Ilf
c. Deliver to the port Pers O, the Service Records’ Emergency Addressee and Personal Property Cards, and one copy of roster (see instruction Ila).
AR 30-1190, par 3c(10), d(l) AGO 24, 43
WDC 338, 1942 AGO 309
d. Deliver two copies of roster to the commanding officer of the oversea staging area (see instruction Ila).
AR 30-1190, par 3d(l) AGO 309
e. Deliver to Port CO the lists in triplicate prepared in instruction 116.
AR 55-415, par 2a
f. Prepare and forward to the Port CO immediately upon arrival, a unit Report of Change covering arrival of each organization.
AR 30-1190, par 11c AGO 303
g. Forward Reports of Change to the Port CO, daily, not later than 1000.
AR 30-1190, par lid
h. Send one copy of vaccination certificate (see instruction 5) and physical inspection certificate (see instruction 10) to the Surg, P/E.
AR 30-1190, pars 3c(5); 10b
494350°—42---7
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ADJUTANT GENERAL’S OFFICE
Action taken by
UPO 18. i. Forward to Port CO, on date of departure, a unit Report of Change accompanied by a certified passenger list. Certify as to the accuracy and completeness of the passenger list and attach such certificate to the passenger list submitted.
AR 30-1190, par 11g
j. Obtain Service Records from the port pers section prior to hour of sailing.
AR 30-1190, par Hi AGO 24
k. Deliver one set of Locator Cards to postal officer at P/E. AGO 304-A
I. Secure sufficient Safe Arrival Cards from CG P/E to provide an average of 3 per individual of the command. Accomplish for each individual from information on Emergency Addressee and Personal Property Card and have each individual sign. Return accomplished cards to CG P/E.
WDC 320, 1942, sec II AGO 206
CoC 19. Designate at least one company officer to accompany the organization to barracks or quarters.
AR 30-1190, par 3d (2)
S-3 20. Prepare embarkation order based upon schedules fur-
nished by the port commander, if necessary.
AR 30-1190, par 3d (4)
Adj 21. a. Consult with the Ex on the subject of interior guard prior to and after embarkation; issue guard orders, and designate an Officer of the Day and members of the guard.
AR 30-1190, par 3d (3)
b. Furnish Port Provost Marshal such assistance as he may require.
AR 30-1190, par 9b
c. Furnish Port Surgeon with such medical assistance as may be necessary.
AR 30-1190, par 10b
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ADMINISTRATIVE PROCEDURES
Action taken by
Adj
21
CO 22.
d. Determine from the office, Superintendent, Army Transport Service, the number of sentinels required during the embarkation (see instruction 22c(3)).
AR 30-1190, par 3d (3)
a. Arrange for physical inspection of entire command if more than 48 hours have elapsed since last examination, or if presence of communicable diseases warrants additional inspection.
AR 40-100, par 14, ch by WDC 31, 1942, sec III
b. Determine from the CO of Troops the location of the water supply, latrines, washrooms, etc., and regulations governing their use, sanitation, and preservation. Issue necessary orders to the CoC’s concerning these matters.
AR 30-1190, par 3d (8)
c. Issue Instructions to the entire unit that—
(1) It may be necessary to separate the troops from the hand baggage, therefore mess kits, toilet articles, and the prescribed underwear and socks will habitually be carried in the EM’s haversack and roll.
AR 30-1190, par 12c
(2) Working details sent ashore will be under the command of a commissioned or noncommissioned officer who will be held responsible for checking the details off and on the ship.
AR 30-1190, par 3d (9)
(3) The first guard for each transport will be marched on board and posted under the direction of the new Officer of the Day when the command is marched to the pier for inspection and check.
AR 30-1190, par 3d (5)
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ADJUTANT GENERAL’S OFFICE
Action
taken by
CoC 23. a. At the hour prescribed in the embarkation order, march the company, with the men in ranks in the order their names appear on the passenger list, to the pier for inspection and check. Keep company intact. Carry gas masks and steel helmets.
AR 30-1190, par 3d(5), (6)
b. Designate a company officer to march the company on board, assist in checking and verifying the company passenger list against those boarding. Have the company officer designated conduct the company to its quarters and have the company remain in the assigned quarters until the entire command is loaded.
AR 30-1190, par 3d(5), (6)
When company is aboard the ship, place small arms in racks provided and store packs and equipment in accordance with instructions.
c. Allow no member of the company to leave the ship once he is checked aboard, except members of a working detail sent ashore under the command of a commissioned or noncommissioned officer, who will be held responsible for checking the detail off and on the ship.
AR 30-1190, par 3d (9)
d. On completion of loading, visit the troop compartments of company and arrange the necessary details.
AR 30-1190, par 3d (6)
UPO 24. Send one copy of vaccination certificate to transport surgeon aboard ship (see instruction 5).
AR 30-1190, par 3c (5) (b)
CO 25. See check list for military personnel ordered to foreign duty in WDC 333, 1942, as ch. by WDC 361, 1942, sec. IV.
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ADMINISTRATIVE PROCEDURES
Section XXIII
PROCEDURE FOR COMPANY FUND ACCOUNTING
Key to abbreviations: References:
CoF—Custodian of Fund AR 210-50, Nov. 1, 1938
Counc—Company Council TM 12-250, Oct. 10, 1942,
N CoF—-New Custodian of Fund pars 42 to 50
InO—Inspecting Officer CoC—Company Commander
INDIVIDUAL TRANSACTIONS
Action taken by CoF 1. Prepare vouchers, numbered serially by months, and file in voucher book.
AR 210-50, par 20b
For accounting for collections and disbursements, use form similar to that shown in appendix. Voucher for receipts will show check number (if not received in cash), the amount in figures and words, the period covered by the payment, the signature of the payer, the signature of the custodian, and the number of the voucher. Voucher for expenditures will show number of the voucher, number of check drawn in payment, the amount in figures and words, and the person or firm paid with itemized receipted bill attached. If no itemized bill is furnished, a list will be stapled to the back of the voucher. The voucher will also show the signature of the person receiving the money. See also AR 210-50, pars 13a, 14d, and 205(1), for additional certificates required on voucher in certain cases.
CoF 2. Enter transaction in Council Book.
AR 210-50, par 20a QMC 15
Whenever an expenditure is made from the fund, enter it at once in the Council Book on the date it is made, and keep the entries up to date. If payments are always made by check, the entries in Council Book then correspond with dates and sequence of checks and are easily reconciled and audited.
CoF 3. If funds received and on hand exceed amounts that may be kept as approved by CO, deposit excess in bank.
AR 210-50, par 6
CoF 4. Close fund in Council Book on last day of month. Have bank send statement of fund balance.
AR 210-50, par 20a(5), c QMC 15
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ADJUTANT GENERAL’S OFFICE
Action taken by
CoF 5. Reconcile check book and Council Book with monthly bank statement; mark paid check stubs “Paid ______________________________”; show outstanding checks on bank (date)
statements by check numbers and amounts.
AR 210-50, par 20c
CoF 6. Submit current fund records (Council Book, voucher book, and check book) to Counc for audit.
Counc comprises the CoF, who is also “president” of the council, and the next two senior officers of the company, of whom the junior is “recorder.”
AR 210-50, par 21b(l)
Counc 7. Audit fund, sign it, and submit it to designated officer of field grade, quarterly, for inspection. Each member of council signs audit.
AR 210-50, par 21d(l)(a); e, Cl; 22a(l)
QMC 15
InO 8. Inspect fund, sign Council Book, and return to custodian.
AR 210-50, par 22a (2) QMC 15
TRANSFER TO SUCCESSOR
CoF 9. Close out fund and obtain bank statement.
AR 210-50, par 20a(6) QMC 15
CoF 10. Notify bank of change of custodian. To register signature of N CoF at bank, include it in the letter.
Not required by AR, but a necessary step in the transfer.
CoF 11. Inventory fund property and bring property section of Council Book up to date.
AR 210-50, par 20a (2), (6) QMC 15
CoF 12. Enter statement of standing of fund in Council Book, using the form shown in appendix.
AR 210-50, par 20a (6)
N CoF 13. Sign receipt for funds on statement prepared in instruction 12.
AR 210-50, par 20a(6)
CoF 14. Submit current fund records to Counc for audit.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action
taken by
Counc 15. Audit fund and submit to InO for inspection.
AR 210-50, par 21d(l)(a), e; 22a(l)
QMC 15
InO 16. Inspect fund, sign Council Book, and return to N CoF.
New custodian numbers next voucher in same series for the current month; he does, however, use a new page in Council Book for remainder of current month.
QUARTERLY
CoF 17. Display on company bulletin board a financial statement of the fund, as of the last day of each quarter.
AR 210-50, par 20a (1)
Suggested form in appendix.
ON CHANGE OF STATION OF ORGANIZATION
CoF 18. Close out fund.
AR 210-50, par 20a (5)
No audit is required; number next voucher in same series for current month, but use new page in Council Book for remainder of month.
TRANSFER OF FUNDS WHEN ENLISTED MEN ARE TRANSFERRED TO ANOTHER ORGANIZATION
CoF 19. Determine value of fund.
AR 210-50, par 16b(l), Cl
CoF 20. Compute amounts due each company to which EM have been transferred.
AR 210-50, par 16(b)(1), Cl
This computation will not be made until it is known to ’which company the men have been transferred. No transfer of funds will be made if amount is less than $10 per organization.
CoF 21. a. Mail check to each company to which funds are to be transferred, along with voucher and statement of standing of fund prepared as in instruction 20.
AR 210-50, par 16b(l), Cl
(1) Prepare voucher in triplicate; send original and signed duplicate with check, original to be receipted and re
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TM 12-255
ADJUTANT GENERAL’S OFFICE
turned; duplicate to be retained by other organization commander; triplicate to be placed in voucher book until original is returned, at which time the triplicate will be destroyed.
(2) Prepare statement in duplicate; send orignal with check, duplicate in voucher book.
Action taken by
CoF 21. b. If no transfer of funds is to be made, submit letter to CoC of company to which EM have been transferred, with statement of standing of fund prepared as in instruction 17; file copy of letter and of statement in Council Book.
UPON ENTERING COMBAT
CoF 22. Turn funds over to Adj.
AR 210-50, par 20a (7) (a)
CoF 23. Turn over cash on hand, check book, securities, all council and voucher books and other papers pertaining to the fund to the Adj and obtain his receipt.
AR 210-50, par 20a (7) (a)
Adj is not authorized to make disbursements.
Adj 24. Receive funds and fund records from custodian, receipt for same, and place them in safekeeping. Upon relief of the organization, return the fund to its custodian.
AR 210-50, par 20a (7) (a)
See AR 210-50, par 20a(7)(b), for action if custodian of the fund becomes a casualty.
ABSENCE OF CUSTODIAN
CoF 25. If for more than 3, but not more than 10 days, turn funds over to next senior officer on memorandum receipt.
AR 210-50, par 5c
File one copy of memorandum receipt in Council Book until return.
CoF 26. If for more than 10 days, make formal transfer of funds to successor. (Follow instructions 9 to 16, inclusive.)
AR 210-50, par 5c
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ADMINISTRATIVE PROCEDURES
Section XXIV
PROCEDURE TO PROCURE AND ISSUE CLOTHING
Key to abbreviations:
CoC—Company Commander
CoSO—Company Supply Officer
S-4—Regimental Supply Officer Q M—Quartermaster
CORC—Commanding Officer Reception Center
References:
AR 35-6560, Sept. 22, 1938
AR 615-40, Sept. 1, 1942
AR 615-300, July 20, 1942
AR 850-126, July 23, 1942
INITIAL ISSUE OF CLOTHING AT RECEPTION CENTERS Action taken by
CORC 1. On arrival of groups of EM from induction stations, prepare a roster, listing the names and serial numbers of those men requiring the initial issue of clothing.
CORC 2. Prepare Forms 32 in triplicate from roster, completing the first column under heading “Issued” with the quantity of the items to be issued as authorized by T/BA. Data in “Issued” column can be entered in advance of arrival of EM from induction station.
AGO 32
At large installations, names and Army serial numbers may be entered on Forms 32 by means of an addressograph machine, if available.
CORC 3. Send EM, accompanied by Forms 32 and roster, to the QM clothing warehouse.
QM 4. Fit and issue clothing to EM as indicated on Forms 32. Enter sizes required for items issued on Forms 32 and cause EM to initial in space provided thereon. Complete all copies of Forms 32 and return original to CORC; retain duplicate for file with copy of roster as a sub voucher to accounts; forward triplicate to QMG. AGO 32
FOR ONE ENLISTED MAN, EXCEPT FOR INITIAL ISSUE AT RECEPTION CENTERS
CoSO 5. Have Supply Sgt prepare Individual Clothing Slip in duplicate.
T/BA 21, col 2 AGO 35
AR 35-6560, par 14c(l), ch by WDC 147, 1940, par 3
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ADJUTANT GENERAL’S OFFICE
a. For items to be requisitioned for initial issue, see AR 615-40, par Id.
b. Leave sizes blank in case of doubt, to be filled in when determined at time of issue (AR 35-6560, par 14c(l), as ch by WDC 147, 1940).
Action taken by
CoSO 6. Have CoC sign original Form 35 and arrange with QM for issue. Take EM and Form 35 to QM warehouse; draw items; supervise fitting of clothing; witness the issue.
AR 35-6560 par 14c ch by WDC 147, 1940
AR 850-126 AGO 35
CoSO 7. Sign Form 35 as witnessing officer, deliver original to QM as voucher to his file. File duplicate with company supply records.
AR 35-6560, par 14c (2), ch by WDC 147, 1940 AGO 35
CoSO 8. Have Supply Sgt enter items issued to EM onto EM’s Individual Clothing and Equipment Record and have EM initial foot of column.
AR 35-6560, par 14c(2), ch by WDC 147, 1940 AGO 32
CoSO 9. Initial Form 32 as witness to issue and file with Co supply records.
AR 35-6560, par 14c(2), ch by WDC 147, 1940 AGO 32
FOR TWO OR MORE ENLISTED MEN, EXCEPT FOR INITIAL ISSUE AT RECEPTION CENTERS
CoC 10. Have Supply Sgt prepare one copy of Individual Clothing Slip for each EM. Assemble all copies of Form 35. Prepare in pencil a consolidated Form 409 in duplicate, and send original to S-4. Keep duplicate.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 AGO 35
QMC 409
104
JEXAS STATE COLLEGE fno
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ADMINISTRATIVE PROCEDURES
Action
taken by
S-4 11. Check items requisitioned. Make typewritten copy in
duplicate of Form 409 submitted by CoSO and sign approval “For the Regtl CO.” Send both copies of typed Form 409 to CoSO and return to him his penciled Form 409.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 409
When deemed desirable, local procedure may modify the method of procuring clothing for two or more EM so that, in lieu of submitting requisitions for clothing to the QM by each CoSO, S-4 will consolidate such requisitions from the companies and submit the consolidated requisition, in quadruplicate, to the QM. If such modified procedure is followed, the action will be governed by AR 35-6560, par 14d as ch by WDC, 43, 1941, par 1, sec II.
CoSO 12. Have Co Supply Sgt check typed Forms 409 for accuracy. Have CoC sign in space “Requisitioned by” and send both copies to QM.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 409
When sizes are not known, as in cases of initial issue, the procedure may be simplified for all concerned by taking the EM to the QM fitting room at the time of issue. Sizes and quantities issued are then filled in on Form 409 after the actual issue of the clothing. This procedure will require cooperation between the QM and the CoC or S-4.
QM 13. Prepare items for issue. Notify CoSO when clothing is ready for issue. Complete both copies of requisition, showing quantities actually issued.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 409
CoSO 14. Verify the quantity and quality of the clothing received with entries in column “Issued” on requisition. Sign both copies, modified as necessary, receipting for clothing issued.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 409
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ADJUTANT GENERAL’S OFFICE
Action taken by
QM 15. Sign both copies of requisition, certifying that the items shown in the column “Issued” have been issued. Give CoSO duplicate copy and hold the original.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 409
CoSO 16. Issue clothing to EM as requisitioned on Forms 35. Enter quantities and sizes issued onto Individual Clothing and Equipment Records (Form 32). Initial last space in the column listing items issued after same has been initialed by the EM. File Forms 35 with Form 409. (See appropriate instructions under headings “If clothing is to be returned” and “If no clothing is to be returned”).
AR 35-6560, par 14b(l), ch by WDC 147, 1940 AGO 35 and 32
IF CLOTHING IS TO BE RETURNED
CoSO 17. Enter on retained copy of requisition the quantities of clothing to be returned to QM. Take this copy of Form 409 and clothing to be returned to QM, and sign both copies, certifying to clothing returned.
AR 35-6560, par 14b(2), ch by WDC 147, 1940 QMC 409
Clothing not issued will be returned to QM not later than 24 hours after it is drawn (AR 35-6560, par 146(2), ch by WDC 147, 1940).
QM 18. a. Check clothing returned with entries on Form 409. Enter on original of Form 409 the verified figures from duplicate copy. Complete column “Net issued” and receipt on both copies for clothing returned.
b. Give duplicate copy of Form 409 to CoSO and file original as a voucher to stock record account.
AR 35-6560, par 14b(2), ch by WDC 147, 1940 QMC 409
CoSO 19. File duplicate Form 409 with Co supply records.
AR 35-6560, par 14b(2), ch by WDC 147, 1940 QMC 409
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ADMINISTRATIVE PROCEDURES
IF NO CLOTHING IS TO BE RETURNED Action taken by
CoSO 20. Line out column “Returned to QM”. Take copy of Form 409 to QM within 24 hours; include on both copies an amended statement that no clothing was returned.
AR 35-6560, par 14b(2), ch by WDC 147, 1940 QMC 409
QM 21. Line out column “Returned to QM” on original of Form 409 and sign on both copies an amended statement that no clothing was returned.
AR 35-6560, par 14b(2), ch by WDC 147, 1940 QMC 409
QM 22. Follow instructions 186 and 19.
CoSO
IN EMERGENCIES
To replace clothing destroyed to prevent the spread of a contagious disease
CoSO 23. Follow instruction 5.
CoSO 24. Prepare and sign certificate listing the clothing which was destroyed, and giving the name of the medical officer who recommended destruction. Take certificate and Individual Clothing Slip to Post Adjutant for approval on both copies in name of PCO.
AR 615-40, par 4c(l) AGO 35
QM 25. Follow instructions 6 to 10, inclusive.
CoSO To issue clothing to a general prisoner honorably restored to duty
CoSO 26. Have Supply Sgt prepare Form 35 in duplicate, listing clothing sufficient to equip EM properly.
AR 615-40, par 4c(4) AGO 35
AR 35-6560, par 14c(l), ch by WDC 147, 1940
See AR 615-40, par 2, for list of clothing to equip EM.
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
CoSO 27. Take Forms 35 to Adj for approval on both copies in name of CO.
AR 615-40, par 4c(4) AGO 35
QM 28. Follow instructions 2 to 6, inclusive. A deserter returned CoSO to military control will wear the clothing worn at
time of surrender or apprehension until his case is disposed of, unless additional clothing is absolutely necessary.
AR 615-300, par 23
INSTRUCTIONS GOVERNING EXCHANGE OF CLASS C AND CLASS D CLOTHING AND EQUIPAGE
For instructions governing exchange of Cl C and the exchange of Cl D clothing and equipage, see WDC 287, 1942, sec VI, and AR 615-40, par 12.
C1“C”—Unserviceable clothing and equipage, the condition of which justifies reclamation.
C1“D”—Unserviceable clothing and equipage, not fit for reclamation.
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ADMINISTRATIVE PROCEDURES
Section XXV
PROCEDURE TO PROCURE AND ISSUE INDIVIDUAL EQUIPMENT
Key to abbreviations: References:
CoSO—Company Supply Officer AR 35-6540, July 31, 1942
QM—Quartermaster AR 35-6560, Sept. 22, 1938
S-4—Regimental Supply Officer AR 615-40, Sept. 1, 1942
CORC—Commanding Officer Reception Center
INITIAL? ISSUE OF EQUIPMENT AT RECEPTION CENTERS
Action taken by
CORC 1. On arrival of groups of EM from induction stations, prepare a roster, listing the names and Army serial numbers of those men requiring the initial issue of equipment.
CORC 2. Prepare Forms 32 in triplicate from roster, completing the first column under heading “Issued” with the quantity of the items to be issued as authorized by T/BA. Data in “Issued” column can be entered in advance of arrival of EM from induction station. AGO 32
At large installations, names and Army serial numbers may be entered on Forms 32 by means of an addresso-graph machine, if available.
CORC 3. Send EM, accompanied by Forms 32 and roster, to the QM warehouse.
QM 4. Issue required equipment to EM as indicated on Form 32. AGO 32
FOR ONE OR MORE EM EXCEPT FOR INITIAL ISSUE AT RECEPTION CENTERS
CoSO 5. Have Supply Sgt prepare a penciled Requisition for needed equipment and take it to S-4 office.
T/BA 21, col 2
AR 615-40, par 2
AR 35-6560, par 14b(l) ch by WDC 147,1940
QMC 400
Although most of the regulations cited herein speak of “clothing” without specifically mentioning individual equipment, WDC 105, 1942, par 37, and AR 615-40,
109
TM 12-255
ADJUTANT GENERAL’S OFFICE.
par 2, indicate that the procedures for issuing clothing as prescribed in AR 35-6560, par 14, are to be construed as applying to both individual clothing and individual equipment. In these regulations QMC Form 400 will be 4L read in place of QMC Form 409 which is used only for clothing as per AR 35-6540, par 1.
Action taken by
S-4 6. Check items requisitioned and have Requisition pre-
pared in duplicate; sign approval “For the Regtl CO”. Send both copies to CoSO and return to him his penciled Requisition.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 400
When deemed desirable, local procedure may modify the method of procuring individual equipment for 2 or more EM so that, in lieu of submitting Requisitions for individual equipment to the QM by the CoSO, S-4 will consolidate such Requisitions and submit the consolidated Requisition, in quadruplicate, to the QM. If such modified procedure is followed, the action will- be governed by AR 35-6560, par 14d, as ch by WDC 43, 1941, par 1, sec II.
CoSO 7. Have Co Supply Sgt check typed Forms 400 for accuracy. Have CoC sign name and grade in space “Requisitioned by” and send both copies to QM.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 400
QM 8. Prepare items for issue. Notify CoSO when equipment is ready for issue.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 400
CoSO 9. Verify the quantity and quality of the equipment received against entries on Requisition. Sign both copies as a receipt for equipment received.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC 400
Minor differences between items requisitioned and items issued will be cared for by notation on both copies of the requisition, initialed by both the QM and the CoSO. A} Major differences will be cared for by issuing the equip- W ment on a Shipping Ticket.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
QM
CoSO
10. Sign both copies of Requisition certifying that the equipment listed has been issued. Give CoSO duplicate and file original as voucher to stock record account.
AR 35-6560, par 14b(l), ch by WDC 147, 1940 QMC .400
11. Take equipment issued and duplicate of Requisition to company supply room. Issue equipment to EM. Enter quantities issued onto Individual Clothing and Equipment Records (Form 32). Initial last space in column in which items issued are listed after having obtained EM’s initial in same column. File duplicate of Requisition with company supply records.
AR 35-6560, par 14b (1), ch by WDC 147, 1940 QMC 400
AGO 32
Where unfilled items necessitate subsequent submission of another Requisition, turn filed copy of old Requisition over to S-4 to prepare Requisitions to cover the items lined out on former Requisition and follow the normal procedure. Regtl policy establishes the S-4 office as the agency which prepares all formal Requisitions (typed) for the companies. If consolidated Requisitions are prepared by S-4 then whenever the Requisition is only partially filled, the S-4 office will follow up the matter and automatically initiate and prepare any subsequent Requisitions necessary to complete procurement of the equipment.
INSTRUCTIONS GOVERNING EXCHANGE OF CLASS C AND CLASS D CLOTHING
AND EQUIPAGE
For instructions governing exchange of Cl C and the exchange of Cl D clothing and equipage, see WDC 287, 1942, sec VI and AR 615-40, par 12.
C1“C”—Unserviceable clothing and equipage, the condition of which justifies reclamation.
C1“D”—Unserviceable clothing and equipage, not fit for reclamation.
494350°—42----8
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Section XXVI
PROCEDURE TO PROCURE T/BA ORGANIZATIONAL EQUIPMENT
Key to abbreviations: References:
Dep SO—Depot Supply Officer AR 35-6540, July 31, 1942
LPO—Local Property Officer AR 35-6560, Sept. 22, 1938
Div SO—Division Supply Officer WDC 105, 1942
CoSO—Company Supply Officer S-4—Regimental Supply Officer
TO PROCURE T/BA ITEMS BY EXCHANGE
Action taken by
CoSO 1. Turn in unserviceable items to S-4 on Tally Sheet with request for replacement in kind on an exchange basis. Request for replacement of articles lost or damaged through fault or neglect will be accompanied by copy of Report of Survey, or by Statement of Charges.
AR 35-6540, par 3 QMC 490
When unserviceable items are exchanged for serviceable items no change of property records is required, except for items accounted for by serial numbers (AR 35-6540, par 36(2) (c)). When unserviceable equipment is placed on Inventory and Inspection Report (WD IGD Form 1), report will be initiated by the responsible officer.
S-4 2. Exchange unserviceable articles from companies for
serviceable articles at the local property office. Deliver serviceable property to companies which requested exchange as shown by retained copy of Tally Sheet.
AR 35 -6540, par 3c
TO PROCURE T/BA ITEMS OTHER THAN BY EXCHANGE
CoSO 3. Prepare penciled copy of Requisition with one carbon copy. Separate Requisitions will be made for supplies from each arm or service. Have CoC sign name to Requisitions and take to S-4. Have S-4 validate duplicate.
WDC 105, 1942, par 30 QMC 400
WDC 105 requires three copies. Initial issue of T/BA organizational equipment to newly activated units is theoretically automatic and requires no company requisitions.
112
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ADMINISTRATIVE PROCEDURES
Action taken by
S-4 4. Sign receipt of duplicate company Requisition and return
to CoSO, to be filed with Company Property Book pending receipt of items. Prepare typewritten consolidated Requisitions in triplicate, making separate requisitions for each arm or service. Sign them as requisitioning officer and get approval by Ex “for Regtl CO.” File one copy. Send two copies to the agency supplying unit.
WDC 105, 1942, par 31 QMC 400
Divisional elements deal through Div SO. S-4 of nondi-visional units will take action indicated for Div SO in instruction 5 and/or 7.
Div SO 5. Determine which articles requisitioned can be supplied by LPO. Prepare Requisitions in. triplicate for these items. File one copy. Send two copies to appropriate LPO.
WDC 105, 1942, par 33 QMC 400
LPO 6. Issue property in bulk to requisitioning S-4 in return for receipted copy of Requisition. File this receipted Requisition as a numbered credit voucher to stock record account. File second copy of Requisition with Shipping Tickets and similar records pertaining to unit concerned.
WDC 105, 1942, par 33 QMC 400
Div SO 7. For property which cannot be supplied locally, prepare Requisition in triplicate, making separate Requisition for each arm or service. Each Requisition will indicate unit for which articles are intended and the LPO to whom the shipment will be invoiced. File one copy. Send two copies to appropriate Dep SO through LPO. (3 copies on ordnance property.)
WDC 105, 1942, par 34 QMC 400
For ordnance property only, file quadruplicate copy of Requisition.
Dep SO 8. Ship articles requisitioned to post or station property officer, marked for unit for which intended.
AR 35-6560, par 12c
Prepare six copies of Shipping Ticket, indicating thereon the unit for which supplies are intended:
113
TM 12-255
ADJUTANT GENERAL’S OFFICE
3 copies to post or station property officer receiving shipment.
2 copies to Finance Officer of service command in which consignee is located.
1 copy to file.
WDC 105, 1942, par 38 QMC 434
Action taken by
LPO 9. Check shipment against Shipping Ticket. Sign one copy of Shipping Ticket and return to depot originating shipment. Deliver articles in bulk to requisitioning supply officer with 2 copies of Shipping Ticket. Have Div SO receipt one Shipping Ticket and return as a numbered credit voucher for stock record account.
WDC 105, 1942, pars 39, 40 QMC 434
Div SO 10. Check articles received against Shipping Ticket. Segregate articles on basis of Requisitions submitted. Div SO will deliver articles to unit S-4 and obtain his signature on one copy of original Requisition as a receipt.
WDC 105, 1942, par 41 QMC 400
When there is considerable difference between articles requisitioned and those delivered, delivery will be made on a Shipping Ticket in duplicate instead of on receipted original Requisition. One copy of the Shipping Ticket will be signed by S-4 and returned to supply agency. WDC 105, 1942, par 41.
S-4 11. Check articles received and sign one copy of original
Requisition (or Shipping Ticket—see remark under instruction 10) as a receipt to the supplying agency. Segregate property on basis of Requisitions received from companies. Deliver articles to CoSO in return for receipted copy of original Requisition. File receipted copy of Requisition with jacket file of Shipping Tickets pertaining to company concerned.
WDC 105, 1942, par 43 QMC 400
CoSO 12. Check property received from S-4. Enter property received on Company Property Book.
WDC 105, 1942, par 25 QMC 400
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ADMINISTRATIVE PROCEDURES
Section XXVII
PROCEDURE TO TRANSFER PROPERTY
Key to abbreviations:
UPO—Unit Personnel Officer CoC—Company Commander LPO—Local Property Officer Adj—Regimental Adjutant S-4—Regimental Supply Officer CoSO—Company Supply Officer
References:
AR 35-6520, Feb. 8, 1936
AR 35-6680, June 6, 1942
WDC 105, 1942
FROM OUTGOING COMPANY COMMANDER TO NEW COMPANY COMMANDER
Action
taken by
Adj 1. Report change of command to officer concerned and
to S-4.
S-4 2. Procure from each LPO a consolidated Memoran-
dum Receipt in duplicate covering property of each such office held by the company, and deliver to new CoC for his signature.
AR 35-6520, pars 5g, C2; 14b, ch by WDC 30, 1941, sec III QMC 487
When a post custodial officer has been appointed for the purpose, such officer will sign Memorandum Receipts and be responsible for post, camp, or station property issued to Regt (WDC 105, 1942, par 6). In such case, the necessary settlement for post, camp, or station property will be made with the custodial officer, instead of with the LPO.
Old CoC 3. a. Check post, camp, or station property and special and CoSO equipment (not T/BA) held by the company on
Memorandum Receipt from local property officers.
AR 35-6520, par 14b QMC 487
b. Check T/BA property against records in Company Property Book.
Company Property Book c. Initiate Reports of Survey or Statements of
Charges to cover any shortages, damages, or unserviceability, or to procure replacements.
For procedure see sections XXVIII and
XXIX AGO 15 and 36
115
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
Old CoC 3. d. Submit Requisitions to replace property not re-and CoSO placeable by exchange or on which Report of
Survey or Statement of Charges will not be submitted.
WDC 105, 1942, par 23 QMC 400
Note on Requisition that articles requisitioned are to replace articles on Statement of Charges or Report of Survey, whichever is applicable.
Old CoC 4. Assist new CoC to inventory post, camp, or station property in possession of company against consolidated Memorandum Receipts furnished by S-4; sign and return original Memorandum Receipts to S-4, and file duplicates with Company Property Book.
AR 35-6520, par 3, C2 QMC 487
This transaction will be supervised by the S-4 or officer of suitable grade appointed by the CO.
Old CoC 5. Check T/BA property against Company Property New CoC Book and New CoC sign certificate in Company
S-4 Property Book accepting responsibility for the
property.
WDC 105, 1942, par 27 Company
Property Book
S-4 6. Check consolidated receipts to see that all are signed,
and send them to property officer concerned.
LPO 7. File signed consolidated Memorandum Receipt with property accounts and return old Memorandum Receipts bearing old CoC’s signature to the old CoC for his personal file.
AR 35-6520, par 3, C2 QMC 487
FROM OUTGOING S-4 TO INCOMING S-4
No check of records is required. The outgoing S-4 will show the new S-4 the jacket files of property pertaining to each company, and turn them over to the new S-4.
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TM 12-255
ADMINISTRATIVE PROCEDURES
WITH A COMPANY WHEN COMPANY IS TO BE DETACHED Action taken by
S-4 8. Check order directing move to determine what
equipment will be transferred with unit in addition to T/BA equipment. Check with CoSO to assure that Requisitions are on file covering all missing items.
AR 35-6680, par 3
S-4 9. If post, camp, or station property is to be taken by
the company, notify the appropriate local property officers or custodial officer as described in instruction 2.
WDC 105, 1942, par 58
Post, camp, or station property will be taken only on instruction of the War Department.
LPO 10. Consign designated property to CoC on Shipping Ticket in duplicate.
WDC 105, 1942, par 58 QMC 434
CoSO 11. Have CoC sign name to original of Shipping Ticket and return to LPO.
WDC 105, 1942, par 58 QMC 434
LPO 12. File original of Shipping Ticket as credit voucher to your stock record account.
WDC 105, 1942, par 58 QMC 434
CoC 13. List items from Shipping Ticket in Company Property Book. File duplicate copy with Company Property Book.
WDC 105, 1942, par 58 QMC 434
Company Property Book
S-4 14. Prepare list of all property actually transferred with
unit. Send this list to CO of post or station to which unit is being transferred, together with jacket file of property pertaining to the unit.
WDC 105, 1942, par 29
List of property can be copied from Company Property Book.
117
TM 12-255
ADJUTANT GENERAL’S OFFICE
WITH AN ENLISTED MAN WHEN TRANSFERRED TO ANOTHER ORGANIZATION
Action taken by
CoSO 15. List on EM’s Clothing and Equipment Record articles 1 1 turned in prior to transfer. Complete record so that it shows all articles which EM takes with him; initial the record; have the EM initial it; and send it to UPO.
AR 35-6680, par 5a(l) AGO 32
CoSO 16. If EM is taking post, camp, or station property, list those items on an Individual Clothing Slip (Form 35) in quadruplicate. Have EM sign all copies, and have CoC sign all copies. Send all copies to S-4.
AR 35-6680, par 5a(2) AGO 35
The order transferring the EM may specify that certain articles of equipment, such as foot lockers, steel helmet, etc., be issued to him prior to the transfer.
S-4 17. Verify Forms 35 as to similarity, legibility, and complete-
ness. Send original to CoC, who will present same to appropriate LPO; send other 3 copies to UPO.
AR 35-6680, par 5a(2) AGO 35
LPO 18. Send credit Memorandum Receipt for items listed on Form 35 to CoC through S-4. File Form 35 as a credit voucher to stock record account.
AR 35-6680, par 5a(2)
AGO 35 and QMC 487
UPO 19. Send Form 32 and duplicate, triplicate, and quadruplicate of Form 35, with EM’s Service Record, to CO of Regt to which he is transferred.
AR 35-6680, par 5a(3) AGO 32 and 35
New 20. Send Form 32 and duplicate of Form 35 to CoC of com-Adj pany to which EM is assigned. Send triplicate of
Form 35 to appropriate LPO, who will enter it as a debit voucher to his stock record account and will issue a debit Memorandum Receipt to the CoC, through S-4. Note on quadruplicate of Form 35 ।
the designation of the officer to whom the triplicate '
was sent, and forward quadruplicate to service command Finance Officer.
AR 35-6680, par 5c(l) QMC 487
118
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ADMINISTRATIVE PROCEDURES
Action taken by New 21. Check property in possession of EM against that shown CoC on Form 32. Sign debit Memorandum Receipt for
property listed on Form 35 and return it through S-4 to the appropriate LPO. File Forms 32 and 35 with company supply records.
AR 35-6680, par 5c(2) QMC 487
CoSO 22. I J EM is taking TfBA property listed in the Company Property Book, list those items on an Individual Clothing Slip (Form 35) in duplicate. Have EM sign both copies, have CoC sign both copies. Drop property from Company Property Book and file original with Company Property Book. Send duplicate to UPO.
WDC 105, 1942, par 28a AGO 35
Company Property Book
UPO 23. Forward Form 32 and duplicate of Form 35, with EM’s Service Record, to CO of Regt to which he is transferred.
WDC 105, 1942, par 28a AGO 32, 35
New 24. Send Form 32 and duplicate of Form 35 to new CoC of Adj company to which EM is assigned.
New 25. Check property in possession of EM against that CoC shown on Form 32. Enter items listed on duplicate
of Form 35 in Company Property Book. File Form 35 with Company Property Book. File Form 32 with company supply records.
WDC 105, 1942, par 28a AGO 32, 35 Company Property Book
119
TM 12-255
ADJUTANT GENERAL’S OFFICE
Section XXVIII
PROCEDURE TO PLACE LOST, DAMAGED, OR DESTROYED PROPERTY ON STATEMENT OF CHARGES
Key to abbreviations:
Sup Sgt—Company Supply Sergeant CoSO—Company Supply Officer
UPO—Unit Personnel Officer
References:
AR 345-300, Apr. 30, 1927
AR 35-6640, June 13, 1942
AR 35-6540, July 31, 1942
TM 12-250, Oct. 10, 1942, pars 289 to 296
Action STATEMENT OF CHARGES
taken by
Sup Sgt 1. Submit to UPO a penciled list showing amounts, names, and data to enter on Statement of Charges. Keep the data on file so that new list can be prepared in case penciled list is lost.
AR 345-300, par 3 AGO 36
Statement of charges will be made against the pay of a responsible EM whenever Government property is lost, damaged, or destroyed through fault or neglect. If the EM admits correctness of the charge by signature on the Statement of Charges, the entry will be made and the charges deducted from his next pay.
UPO 2. Prepare Statement of Charges in triplicate, covering the property lost or damaged. A separate statement will be prepared to cover each class of property. Type waiver of Report of Survey on each statement for signature of the responsible EM:
I hereby waive my right to the action of a surveying officer under AR 35-6640 and acknowledge the correctness of the charge.
Signed_____________________
Turn over all 3 copies of completed Statement of Charges to CoSO for check and approval.
AR 345-300, par 3d (2)
TM 10-310, app II, par 26c(2) AGO 36
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action
taken by
CoSO 3. Check Statement of Charges and obtain CoC’s signature on all 3 copies. Get signature of EM on Statement, admitting correctness of charge. Return all 3 copies to UPO.
AR 35-6640, par 2b AGO 36
If EM does not admit correctness of charge against him the loss or damage must be placed on a Report of Survey. Action of the surveying officer, if it is approved by appointing authority, will be final (AR 35-6640, par 26(3)). In case of a Report of Survey where an EM is found liable the Report of Survey will be filed as a sub voucher to the Statement of Charges.
AR 345-300, par 3a
UPO 4. Enter charges against pay account of EM concerned on his Service Record and on next Pay Roll on which he is paid. Note on all 3 copies of Statement of Charges that charges have been entered on pay account, and initial the entry. Send original and duplicate Statement of Charges to the CoC; file triplicate.
AR 345-300, par 3d(2) AGO 24
WDC 105, 1942
CoC 5. Turn in any damaged property to S-4 for repair or salvage. File original copy of Statement of Charges with Company Property Book pending replacement of property. Send duplicate to S-4 in lieu of Requisition if replacement is desired; otherwise duplicate may be destroyed.
AR 35-6540, par 3b(2)(a)
121
TM 12-255
ADJUTANT GENERAL’S OFFICE
Section XXIX
PROCEDURE TO PLACE LOST, DAMAGED, OR DESTROYED PROPERTY ON REPORT OF SURVEY
Key to abbreviations: References:
RespO—Responsible Officer AR 35-6640, June 13, 1942
CO—Regimental or Post Commander TM 12-250, Oct. 10, 1942, par
Adj—Regimental Adjutant 23
Sur O—Surveying Officer
ServC FinO—Service Command Finance
Officer
Action taken by
RespO 1. Have UPO prepare Report of Survey in triplicate. Include supporting affidavits, certificates, and statements of interested persons and witnesses with original. Initial money total on face of report on all copies. Always have affidavit signed, sworn to, and witnessed on face of all copies of report. Accomplish certificate (space 6, Form 15) of responsible officer on all copies if affidavit (Form 15) is made by other than responsible officer. Send all three copies of completed report to CO.
AR 35-6640, pars 8 to 12 inclusive, Cl, C2, C3 AGO 15
a. Report of Survey is required to obtain relief from responsibility whenever Government property is lost, damaged, or destroyed through no fault or neglect of any person, and to fix responsibility in case of fault or neglect not admitted on Statement of Charges.
AR 35-6640, pars 1, 2
b. Evidence supporting statements of loss or damage on Reports of Survey will be limited to the barest essentials. A statement of date, and circumstances in space 5, Form 15, will suffice if action is to be taken by CO. Certificates, affidavits, and other supporting papers forwarded to Chief of Finance for final action will be reduced to the minimum consistent with facts.
WDC 105, 1942, par 52
CO 2. a. If evidence does not show fault or neglect and if the amount involved is less than $500, approve Report of Survey with signature on all three copies, relieve all concerned from responsibility and recommend disposition of damaged property. Forward original and one copy to Serv C FinO for review and file.
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TM 12-255
ADMINISTRATIVE PROCEDURES
Send third copy to responsible officer as authority for dropping property from records and as requisition for replacement.
Action taken by
CO 2. b. If relief from responsibility is not indicated or if property value is greater than $500, appoint a surveying officer.
AR 35-6640, par 9 AGO 15
If board of officers for property adjustment has been designated by the PCO in accordance with WDC 105, 1942, sec IV, Reports of Survey will be forwarded to the PCO for action by the board.
Surveying officers will be appointed by the CO of Regt, or similar organization, or by the PCO. The CG of a service command, army, division, brigade, or district may appoint surveying officers. Such CO’s under his jurisdiction as the CG, Air Service Command, may designate, may also appoint surveying officers.
AR 35-6640, par 10, Cl
CO 3. Appoint a surveying officer (instruction 26). Forward by indorsement all 3 copies of Report of Survey, with supporting papers, to surveying officer.
AR 35-6640, par 9 AGO 15
SurO 4. Read thoroughly the AR referred to as pertaining to Reports of Survey. Investigate circumstances of loss or damage. Examine all available evidence. Report to appointing authority with recommendation as to responsibility for loss and suggestion as to disposition of damaged property.
AR 35-6640, par 10b, c, Cl AGO 15
CO 5. Fix responsibility for loss or damage and recommend disposition of damaged property, sign name to all copies of report, as appointing authority. Send original and duplicate Report of Survey with supporting documents through channels to service command finance office for review. Send third copy to responsible officer as authority for dropping property from records and as requisition for replacement.
AR 35-6640, par lib AGO 15
If any interested O or EM disagrees with the action of the appointing authority, all 3 copies of report will be forwarded to CG of service command for action (AR 35-6640 par 116(4)).
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by ServC
FinO 6. Review report as to correctness of findings and charges against officers or EM, if such charges are made. If controlled items are listed on Report of Survey, report will be referred to service command chief of supply service concerned for instructions as to final disposition of controlled items. Sign report for CG of the service command. Send original to office of service command AG for file. File duplicate in own file. Return triplicate, if it has been forwarded as per remark under instruction 5, to responsible officer through appointing authority.
AR 35-6640, par 11c, Cl, C2 AGO 15
Section XXX
PROCEDURE IN CASE OF MOTOR VEHICLE ACCIDENTS
Key to abbreviations: References:
Dr—Driver AR 35—6640, June 13, 1942
CoC—Company Commander AR 35-7220, June 6, 1942
IB—Investigating Board AR 850-15, Oct. 6, 1942
CO—Regimental Commander (Post or Con- TM 12-250, Oct. 10, 1942 voy Commander if appropriate) appendices V, VI, VII
PERSONAL INJURY OR DAMAGE TO ANY PROPERTY
Action taken by Dr 1. Fill out immediately at scene of accident, Driver’s
Report—Accident, Motor Transportation.
AR 850-15, par 17a(l) Standard 26
This must be done in every case regardless of how trivial the accident may appear to be, or whether Government property or personnel only is injured.
Dr 2. Give to any injured civilian or to the driver of damaged civilian vehicle the identification card enclosed with Standard Form No. 26.
AR 850-15, pars 16f, 17a(2)
CoC 3. In case of death of driver, the report will be made by the next officer, EM, or employee, if any, next directly connected with the happening, but the immediate commanding officer is responsible for rendition of the report within 48 hours after the accident.
AR 850-15, par 17a(l)
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TM 12-255
ADMINISTRATIVE PROCEDURES
Action taken by
Dr
CoC
CoC
CoC
CoC
CO
IB
4. Deliver Standard 26 to CoC, as soon as possible after the accident.
AR 850-15, par 17a(l) Standard 26
See AR 850-15, par 17d, for action in case of accident involving civilian while en route to a port of embarkation.
5. Upon receipt of Standard 26, make or have made by an officer, a preliminary investigation of the accident.
AR 850-15, par 17b Standard 26
6. If investigation shows no personal injury, damage to private property or damage to Government property in excess of $25, verify correctness of Standard 26 and file same in company files.
AR 850-15, par 17b(2) Standard 26
7. If investigation shows no injury to personnel or damage to private property but damage to Army vehicle exceeds $25, prepare Report of Survey.
AR 850-15, par 17b(3) AGO 15
For procedure on Report of Survey, see section XXIX. For exception as to “short form” survey, see AR 35-6640, par 9a.
8. If investigation shows personal injury, damage to private property, or damage to Government property in excess of $25 for material and commercial labor, forward Standard 26 to immediate commanding officer having administrative functions.
AR 850-15, par 17b(l) Standard 26
9. Appoint board of one or more officers to make an investigation of the accident.
AR 850-15, par 17c
10. Make detailed investigation of accident and report on WD 39 or Standard 27. These will be made in duplicate. Witness will sign original only of depositions or statements. Original documentary evidence will be attached to the duplicate WD 39 or Standard 27 and shown on them as exhibits.
AR 850-15, par 17c(l) WD 39
Standard 27
Report will be submitted to CO within a period of 10 days after the accident.
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TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
CO
11. If WD 39 is used, review the findings.
AR 850-15, par 17c(2)
WD 39
CO
If damage to Government-owned vehicle was caused by neglect, take appropriate action under AR 35-6640. If there is cause of a claim to be made by the Government, take appropriate action under AR 35-7220.
12. If Standard 27 is used, see that certified true copy of Standard 26 is included with original of findings and recommendations.
AR 850-15, par 17c (3)
Standard 26
Standard 27
co
13. Distribute sets of papers as follows:
Set A
a. Sets.—Prepared by Copy of— investigating Standard Form board, contain- No. 26.
ing—
War Department Form No. 39 or Standard Form No. 27.
Findings and recommendations of investigation board.
Set B Original of— Standard Form No. 26.
War Department Form No. 39 or Standard Form No. 27.
Findings and recommendations of investigation board.
Original testimony (signed) and/or exhibits.
b. Distribution.—Submitted to zone of interior, commanding officer, post, camp, or station; theater of operations, headquarters, theater of operations ; with distribution as follows:
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TM 12-255
ADMINISTRATIVE PROCEDURES
(1) In zone of interior.
Set A
Retained by post, camp, or station for use in case a delayed claim is filed.1
(2) In theater of opera-
tions.
Retained by headquarters, theater of operations.1
Set B
Forwarded through post, camp, or station commander to commanding general of service command.
Retained by headquarters, theater of operations.
AR 850-15, par 17c(4)
Section XXXI
PROCEDURE FOR BOARDS OF OFFICERS
Key to abbreviations: References:
CO—Regimental, Division, or Post Com- AR 420-5, May 20, 1940 mander AR 600-505, Aug. 3, 1942
Adj—Regimental, Division, or Post Adjutant AR 605-200, Feb. 6, 1935
Rcdr—Recorder of the Board TM 12-250, Oct. 10, 1942,
B/P— Board President appendices IV, V, VI, VII
Con Auth—Convening Authority
Action
taken by
CO 1. Designate the officers to compose board. Instruct
adjutant (or AG) to issue orders appointing the board under the appropriate AR, to investigate the facts and circumstances surrounding the case.
AR 420-5, par 1
Adj 2. Issue the necessary special orders appointing the
board.
AR 420-5, par 3
In line of duty boards, Section VIII boards, and death boards one member of the board must be a medical officer. Action in appointing a board must be taken promptly. Junior member of the board (other than medical officer) to act as recorder for board. (Commitment boards are composed of 3 officers, 2 of whom must be medical officers, and an additional member, without vote, who is the recorder.)
i This copy (original testimony) with certified true copies will be forwarded as exhibits to War Department Form No. 30 (Proceedings, Board of Officers—Damage Claims) when forwarding claim in accordance with AR 35-7020. The original will be attached to the original of War Department Form No. 30.
494350°—42---9
127
TM 12—255 ADJUTANT GENERAL’S OFFICE Action taken by
Adj 3. Special order appointing board will cite provisions of
Army Regulations under which board is convened; state date that board will convene; state grade, name, serial number, and arm or service of officers appointed on board; clearly specify the matter to be investigated and the scope of the findings required.
Rcdr 4. In cases which involve the conduct, efficiency, fitness, or pecuniary liability of a person, the recorder will notify the person concerned by mail, dispatch, or messenger delivery. This notification will be in form of a written communication stating—
a. Time and place of convening of the board. b. Specific allegations or questions to be investigated.
Rcdr 4. c. Names of the witnesses to be called before the board.
d. That the recorder will arrange for any additional witnesses (within reasonable availability) that the individual might desire upon timely written notice of such desire.
AR 420-5, par 5a
B/P 5. Upon convening of the board, swear other board
members, and have recorder swear B/P.
AR 420-5, par 4
Swearing of members is necessary only when required by regulations. See AW 100 for form of oath.
Rcdr 6. Read aloud order appointing board.
Rcdr 7. Swear witnesses that are to testify before board.
CONDUCT OF INVESTIGATION
Board 8. Conduct investigation to secure all the available evidence pertinent to the matter to be investigated.
AR 420-5, par 9
a. Sworn testimony by witnesses appearing before board.
b. Depositions taken upon due notice to both parties.
c. Certificates of officers.
128
TM 12-255
ADMINISTRATIVE PROCEDURES
Action-taken by
Board
Board
Board
Rcdr
B/P
Rcdr
Board
8. d. Affidavits of enlisted men and civilians.
e. The original or properly authenticated true copies of records and documents.
f. Other writings and exhibits.
g. Stipulations.
9. Establish definite dates, places, persons, and events.
10. Rules of evidence follow general procedure and custom as laid down in Manual for Courts-Martial, 1928.
AR 420-5, par 10
r 11. In case witness lives or is on duty at some distance from the place of the board’s hearings, the recorder may request that the CG, Service Command, in which the witness lives or is on duty, secure his deposition (or if appropriate, his or her affidavit).
AR 420-5, par 13
If testimony cannot be secured by the methods mentioned above then the recorder may correspond directly with the witness.
12. Instruct the individual appearing before the board of his rights under AW 24 if witness is subject to military law; or his rights under the Constitution, if a civilian.
13. Each true copy of a document introduced as evidence before a board must be certified as a true copy, and show such authentication.
14. Notify person of allegations against him if allegations are prejudicial to the character, standing, or efficiency of such person under investigation.
AR 420-5, par 18
Above applies if the findings of the board involve pecuniary responsibility of the person involved.
129
TM 12-255
ADJUTANT GENERAL’S OFFICE
FINDINGS OF BOARD
Action taken by
Rcdr 15. Record the findings of the board in coherent and clear order. Each finding must be based upon evidence which will support it.
AR 420-5, par 24
If several findings are required, present separately the complete facts as to each finding. If only one finding is necessary, arrange the exposition of facts in chronological order. Make sure that all essential facts are taken cognizance of in the findings.
RECOMMENDATIONS OF BOARD
Board 16. Recommendations must be appropriate to and warranted by the findings and should cover all phases of the matter under consideration.
AR 420-5, par 25
Rcdr 17. Record the recommendations of the board and include them after the findings, in the proceedings.
Rcdr 18. Prepare the board’s proceedings for submission to convening authority. Check number of copies required for proper distribution.
Con Auth 19. Review board proceedings, and indicate approval or disapproval of the findings and recommendations of the board. For model of board proceedings see par 30, AR 420-5; par 17, AR 600-505; par 7, AR 605-200.
Section XXXII
PROCEDURE FOR CONDUCTING COURTS MARTIAL
Key to abbreviations: Reference:
Pres—President of the Court Manual for Courts-Martial,
TJA—Trial Judge Advocate 1928 especially appendix 6
DefC—Defense Counsel
Ct—All members of the appointed court martial
MCM—Manual for Courts-Martial (1928)
Action
taken by
Pres 1. At the time specified for the convening of the court,
seat the court beginning with the senior on immediate right, law member (if present) on immediate left, and the remaining members alternately right and left in the order of seniority.
130
TM 12—355
ADMINISTRATIVE PROCEDURES
Action taken by Pres TJA 2. Call the court to order. 3. Announce that the prosecution is ready to proceed with the trial in the case of the United States versus (name, grade, and organization from Charge Sheet).
TJA 4. Announce that the accused is present, together with regularly appointed counsel, and assistant defense counsel.
TJA 5. Ask accused if he has individual counsel of his own choice. a. If he does not have individual counsel, regularly appointed counsel will so state; if he does, individual counsel will be introduced by the appointed DefC. b. At this point in a General Court Martial the reporter and interpreter, if latter is used, will be sworn.
TJA 6. Read order appointing court. Announce members of court present and absent and give reason for absence, if known.
TJA 7. Announce grounds for challenge of any member of the court, if such challenge exists. MCM, par 57
TJA 8. State that if any member of the court is aware of any facts which might be grounds for challenge by either side against any member, that such facts be stated.
TJA 9. Issue challenge, or declare that prosecution has none.
TJA 10. If so desired, peremptorily challenge any court member, except law member, who can be challenged only for cause.
TJA 11. Inquire if the accused wishes to challenge any member of the court for cause.
DefC 12. If not, so state; if so, challenge and show cause.
TJA 13. Query whether accused wishes to challenge peremptorily any member of the court, or challenge further for cause.
131
TM 12-
Action taken by
TJA
Pres
TJA
TJA
DefC
TJA
TJA
TJA
TJA
TJA
TJA
TJA
■255
ADJUTANT GENERAL’S OFFICE
14. Swear in court.
15. Swear in TJA and Asst TJA.
16. Read to accused charges and specifications under which he is being tried.
17. Ask accused how he wishes to plead to the charges and specifications.
18. State plea of accused.
19. Read any legal authority that has bearing on the case. Afford defense same opportunity.
20. a. Make opening statement if desired.
b. Present case by calling all available prosecution witnesses and introducing necessary stipulations, depositions, etc. If, in the course of proving case, a witness reverses his expected testimony or appears hostile to the side calling him see MCM, par 12. jb.
c. As they are called to testify, swear in witnesses.
21. After each witness is questioned by the prosecution, afford opportunity for DefC to cross-examine the witness.
22. Ask court if it has any questions to ask witness. President inquires of court members if they have further questions.
MCM, par 121b
23. Request that witness be excused. President excuses witness.
24. Announce that the prosecution rests.
The defense may at this phase of the proceedings move for a finding of “not guilty” on all or any part of the charges and specifications.
MCM, par 71d
25. Ask the DefC if he has any opening statements to make or any witnesses to offer.
132
TM 12-255
ADMINISTRATIVE PROCEDURES
Action
taken by
DefC 26. Signify affirmation or negation. Then proceed to establish the case in the same manner as the prosecution, except that TJA will administer the oath to the witness and ask the first three questions as follows:
Do you know the accused? If so, state his name. Is he in the military service of the United States? What is his grade and organization?
State whether or not accused wishes to testify in his own behalf. If he elects to remain silent no inference can be drawn from this fact and no comment made upon it. The accused may testify on any part or all of the specifications and charges.
After testimony, request that witness be excused.
DefC 27. Announce that the defense rests.
The prosecution and the defense may recall any witnesses in rebuttal, or the court may direct that any witness be recalled for further examination. The TJA directs the reexamination unless the court directs otherwise. If no further testimony is desired the court and the TJA so state.
MCM, par 75b
TJA 28. Present closing arguments. These rights may be and waived if desired. If the defense presents closing
DefC arguments the prosecution has the opportunity
for rebuttal.
MCM, pars 77, 121a
Pres 29. If the prosecution and the defense have nothing further to offer, close the court.
All personnel will leave the room except the court. The court will then discuss and decide upon the facts of the case. For discussion on findings see MCM, par 78. Voting on all the specifications under a charge will precede the voting on the charge.
Pres 30. When the court has reached a finding, reopen the court in the presence of the accused, his counsel, and the personnel of the prosecution.
133
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
Pres 31. Announce to the accused the findings of the court. If “not guilty” adjourn the court unless there is other business. If guilty the court then will inquire if the prosecution has any evidence of previous convictions of the accused, and will ask the prosecution to read the personal data from the front of the Charge Sheet. If there have been any previous convictions the TJA so states and gives the number (1, 2, or 3 convictions, etc.). The TJA will ask the accused if he objects to the admission of this evidence. If not, then the TJA will mark the form accompanying the Charge Sheet (W. D., A. G. O. Form 25, Extract from Service Record) as an exhibit. (MCM, pars 68, 79, and AW 40.) If the accused objects, the court will follow procedure indicated in MCM, par 796.
TJA 32. Read personal data on front of Charge Sheet and ask the defense if they are correct. If defense objects the court again follows MCM, par 796; if no objection, the president will announce that the court will be closed, and all personnel will leave the room except the court.
Ct 33. Votes upon sentence to be imposed (MCM, par 806).
See MCM, par 104, for maximum sentences.
Upon reaching a sentence the court will summon the accused and all counsel into the courtroom and will announce the findings of the court upon all the specifications and charges, and the sentence adjudged.
Pres 34. Adjourn the court. (If other cases are to be considered, announce a recess for a stipulated period of time.)
134
TM 12-255
ADMINISTRATIVE PROCEDURES
Section XXXIII
LIST OF ROUTINE ADMINISTRATIVE REPORTS REQUIRED AT PERIODIC
INTERVALS
Key to abbreviations:
CoC—Company Commander UPO—Unit Personnel Officer MessO—Mess Officer
TJA—Trial Judge Advocate SCM—Summary Court Martial
Surg—Surgeon
S-4—Regimental Supply Officer Adj—Regimental Adjutant P&P—Police and Prison Officer CO—Regimental Commander
References:
AR 30-2210, Mar. 15, 1940 AR 40-275, Nov. 15, 1932 AR 40-1025, Oct. 12, 1940 AR 40-1080, Dec. 31, 1934 AR 210-50, Nov. 1, 1938 AR 345-25, Dec. 30, 1924 AR 345-155, July 16, 1938 AR 345-400, Aug. 25, 1938 AR 345-415, Nov. 23, 1933 AR 345-800, July 1, 1942 AR 345-900, May 22, 1942 AR 600-185, Oct. 13, 1942 FM 8-45, Oct. 1, 1940 TM 12-250, Oct. 10, 1942
Action taken by CoC DAILY REPORTS 1. Company Morning Report. CoC authenticates. Send to Unit Pers Sec daily. AR 345-400 AGO 1 TM 12-250
UPO 2. Headquarters Morning Report. AR 345-400 AGO 2 TM 12-250
UPO 3. Consolidated Daily Strength Report. In triplicate, original to file, duplicate to S-l, triplicate with reports of change to DHQ. TM 12-250 Mimeo
UPO 4. Report of Change. For officers: in triplicate; original to machine records section, duplicate as directed by AR, triplicate file. For EM: in duplicate; original to MRU, duplicate to file. AR 345-800, Cl, C2 AGO 303
UPO 5. Consolidated Daily Ration Strength Return. In quadruplicate, original and 2 copies to QM through S-4, one copy to file. WDC 195,1941, par 5, ch by WDC 297,1942
135
TM 12-255
ADJUTANT GENERAL'S OFFICE
Action taken by
MessO 6. Daily Stock Record. Single copy retained by company mess officer.
TM 12-250 QMC 340
Prepared by mess sgt, authenticated by MessO. Used only for garrison ration.
CoC 7. Daily Sick Report. CoC authenticates. Send to Surg with sick detail, single copy, daily entries.
AR 345-415 AGO 5
TM 12-250
CoC 8. Duty Roster. Single copy, retained by company.
AR 345-25, par 2 AGO 6
TM 12-250
CoC 9. Company Punishment Book.
MCM, par 109
Delinquencies and punishment entered as they occur.
WEEKLY REPORTS
Surg 10. Medical Statistical Report. In triplicate, original and duplicate to surgeon of next higher administrative unit, triplicate to file.
FM 8-45, par 72 MD 86a,b
TJA 11. Report oj General and Special Courts Martial. In triplicate, 2 copies to convening authority, thence to division judge advocate general; 1 copy to file.
MCM, par 41b Mimeo
Prepared by TJA to show cases completed and pending, as directed by local authority.
SCM 12. Report oj Summary Courts Martial. In triplicate, 2 copies to convening authority, 1 copy to file.
MCM, par 41b Mimeo
Prepared by Summary Court Officer as directed by local authority.
P&P 13. Report of Men in Confinement and Awaiting Trial. In triplicate, 2 copies to next higher administrative authority, 1 copy to file.
Mimeo
136
TM 12-255
ADMINISTRATIVE PROCEDURES
MONTHLY REPORTS
Action taken by
UPO 14. Pay Roll, including supplemental Pay Roll. In quadruplicate.
TM 12-250, AR 35-1360, AR 345-155
WD 366, 366a
and 366b
Officers Vounchers prepared by UPO or DisbO; however, completion of officers Pay Vouchers is the direct responsibility of each individual officer. WD 336
CoC 15. Company Council Book. Single copy.
AR 210-50, par 20a QMC 15
CoC 16. Balance Sheet of Ration Savings. Single copy, retained by company.
TM 12-250 Mimeo
Not required but advisable. Used only when unit is on garrison ration.
CoC 17. Ration Strength Return, in triplicate, original and duplicate to S-4, triplicate to Co file.
AR 30-2210, par 12 QMC 460
Extracted from Morning Report. Used only when unit is on garrison ration.
UPO 18. Report of Field Rations Drawn for Officers. In duplicate; original to QM through S-4, duplicate to file.
WDC 195, 1941, ch by WDC 297, 1942
UPO 19. Monthly Roster (prepared by MRU and sent to unit).
Verify rosters, file one copy, make distribution of original and remaining copies as shown in references.
AR 345-900, par 7, Cl AGO 305A
Surg 20. Sick and Wounded Report (medical). In triplicate, original and duplicate to service command or Dept Surg, triplicate to regtl medical file.
FM 8-45, pars 51, 55 MD 51
AR 40-1025, sec VI
Surg 21. Monthly Sanitary Report. In quadruplicate, original and 2 copies through unit commander to TAG, 1 copy to regtl medical file.
AR 40-275, par 1c Mimeo
Covers the monthly physical inspection (AR 615-250).
137
TM 12-255
ADJUTANT GENERAL’S OFFICE
Action taken by
Surg 22. Monthly Statistical Report of Personnel and Equipment. In quadruplicate, 1 copy to next higher Med O, 1 copy to Post or Div Surg, original to The Surgeon General, 1 copy to regtl medical file.
FM 8-45, par 72 MD 86c
Surg 23. Tables and Charts of Disease Rates. Single copy, retained by Surg for inspection.
FM 8-45, par 78 Mimeo
S-4 24. Report of Controlled Items. In sextuplicate, original and
4 copies to TAG through channels, 1 copy to file.
Mimeo
OCCASIONAL REPORTS
Surg 25. Report of Acute Communicable Diseases.
AR 40-1080, pars 3, 7 Telegraphic
Make report also to civil authorities.
UPO 26. Initial—Special—Final Rosters. In quadruplicate; original and 2 copies to MRU, 1 copy to file.
AR 345-900, par 12 AGO 309
Special rosters will be submitted on change of station of unit.
CO 27. Efficiency Reports of Field Officers. Single copy to TAG through next higher commander.
AR 600-185 AGO 67
No copy of, nor extract from an Efficiency Report will be made.
Adj 28. Report of Change of Station. In quadruplicate, original and 2 copies to CG originating order for move, 1 copy to file.
WDC 193, 1942
UPO 29. Locator Card. Copies to DHQ, Post Hq and Regtl Hq as needed.
TM 12-250 AGO 304-A
Prepared by MRU only upon written request.
138
TM 12-255
ADMINISTRATIVE PROCEDURES
Appendix
MODEL FORMS AND RECORDS
(Printed forms, with model remarks as described in the text. In many instances the lines or sections of these forms are identified by symbols which refer to the accompanying explanation.)
Title
Form
WD 39_________
366________
366a_______
366b_______
370________
AGO 1__________
5__________
15_________
20_________
24_________
25_________
27_________
28_________
29_________
29-5_______
30_________
30-5_______
31_________
32_________
35_________
36_________
40_________
43_________
44_________
45_________
46_________
52_________
54_________
Paragraph
Investigating Officer’s Report—Accident, Motor
Transportation__________________________________ 1
Pay Roll__________________________________________ 2
Pay Roll__________________________________________ 2
Pay Roll__________________________________________ 2
Final Statement___________________________________ 3
Morning Report____________________________________ 4
Daily Sick Report_______________________________ 5
Report of Survey__________________________________ 6
Soldier’s Qualification Card-------------------- 7
Service Record------------------------------------ 8
Extract from Service Record--------------------- 9
Statement of Accounts____________________________ 10
Soldier’s Individual Pay Record------------------ 11
Authorization for Allotment of Pay--------------- 12
Application for Pay Reservation for Purchase of
Defense Savings Bonds__________________________ 13
Notification of Discontinuance of Allotment------- 14
War Savings Bond—Changes in or Cancelation of
Class A Pay Reservation------------------------ 15
Furlough_________________________________________ 16
Individual Clothing and Equipment Record---------- 17
Individual Clothing Slip----------------------- 18
Statement of Charges___________________________ 19
Certificate of Disability for Discharge-------- 20
Emergency Addressee and Personal Property Card- 21
Report of Desertion______________________________ 22
Descriptive List of Deserter or Escaped Military
Prisoner from the Army of the United States- 23
Report of Apprehension or Surrender of a Deserter 24
Report of Death__________________________________ 25
Inventory of Effects_____________________________ 26
139
TM 12-255
ADJUTANT GENERAL’S OFFICE
Form Title Paragraph
AGO
55_________Honorable Discharge from the Army of the United
States_______________________________________ 27
58_________Noncommissioned Officer’s Warrant--------------- 28
66-1_______Officer’s and Warrant Officer’s Qualification Card- 29
67_________Efficiency Report_______________________________ 30
77_________Officer’s Pay Data Card_________________________ 31
110________Report of Individual Classification in Arms_____ 32
115________Charge Sheet________________________________— 33
303________Report of Change________________________________ 34
304-A______Locator Card____________________________________ 35
309________Initial—Special—Final Roster____________________ 36
625________Application for Family Allowances_______________ 37
QMC
15_________Company Council Book____________________________ 38
400________Requisition_____________________________________ 39
409________Requisition and Receipt for Clothing in Bulk____ 40
434________Shipping Ticket_________________________________ 41
487________Memorandum Receipt______________________________ 42
MD
81_________Immunization Register--------------------------- 43
Standard
26_________Driver’s Report—Accident, Motor Transportation. 44
27_________Investigating Officer’s Report—Accident, Motor
Transportation_______________________________ 45
Veterans
Administration
350________Application for National Service Life Insurance_ 46
336________Change of Beneficiary, National Service Life Insurance ____________________________________________________ 47
Records
Suggested form for Voucher for Company Fund___ 48
Statement of Standing of Company Fund__________ 49
Suggested form for Clearance Sheet____________ 50
140
TM 12-255
ADMINISTRATIVE PROCEDURES
1. War Department Form No. 39 (Investigating Officer’s Report—Accident, Motor Transportation.—See section XXX, instruction 10, for preparation, and instruction 13 for disposition.
wabWEiht INVESTIGATING OFFICER’S REPORT—ACCIDENT
Approve May m, lou MOTOR TRANSPORTATION
This report, together with the driver’s report (Form No. 26), must be submitted promptly in accordance with department regulations._______________________________________________________________________________________
ACCIDENT Date July. 5 , 19-U2 Hotlr ...1610
Place: City or town ...JcX.V_Q.JIliLe.S—HO.Et.h-.q£. State NftW..sIfirS6y Street .Camden>..Nj...— AillSfl...., —— His serial No. His title, organization, and post ..Private. GQa.JGj.—10-Qth—Infantry.*— Fort—DiX*....N.esLt—
PRIVATE VEHICLE OWNER AND DRIVER Make and type of vehicle ..LUdsillO.blie..Sedan..l9h0. License No. _N>.J.*+....Y.. 17. lilt 5 Owner: Name ?£ilHs..-R*-l!acy — — Address ....Ji62_Elvdn.Street,..Gamden>..fU..J* — Driver: Name Macy “ Address .....li62..Elwin.S.treet^..Gamden*..N...J... — “ License No. ...1403.631. Hew..Jersey. —
PERSONS INJURED Names and addresses and extent of injuries ...SgtA..John..La..Martin*.— QQa—Q*.-lQQth..Inf_* j... „..-FAA.-DLKp..JLlA..J.>...T...s.ho.c.kj._.sprainod-r.ight.wrist^..cut. on..temporal..region., of. head,, severe stains .Ln-bac.kj.
If medical aid was rendered, state by whom JLs.t—lit*—-James.._A.-.Kilpatrick.*.—Et a—DiX.*—N.< J •
DAMAGE TO GOVERNMENT VEHICLE .... Smashed.riglitheadlighti-broken.radiator..grlllj...dented..left..rear— fender. .
DAMAGE TO PRIVATELY OWNED VEHICLE OR OTHER PROPERTY Bent.front.bumper^..dented.Left...f rent..fenderj.
ALWAYS SECURE NAMES AND ADDRESSES OF WITNESSES Names Addresses
WITNESSES (Important)
POLICE REPORT Did city or State police report the accident? No.a. — — If report was made, attach copy.
OFFICIAL DUTT Government car was proceeding from ..JEt.A.-.DiX.*— -N.*.. ..... ... to .Gamden^...MA—cl^ ...... Was driver performing official duty? -YeS. - indicate the duty: ....Ta..pick..u.p-aupplies.far..Co_..CT..LQQth..Inf-^.-Et_..Dix^.-N_J_ at Camden, M.J. and.T.atum..tham_tQ.J.Qrt..Dix».llA„Jjl... -— (OVFBJ
Front
141
TM 12-255
ADJUTANT GENERAL’S OFFICE
FINDINGS
A. Accident, details of:.
1. Driver of govt, truck Mo. 94487 was not under the influence of alcohol or narcotics.
2. Driver of civilian motor vehicle was not under the influence of alcohol or narcotics.
3. The brakes and lights on govt, truck No. 94487 were in good condition and were operating properly.
4. The brakes and lights on civilian motor vehicle were in good condition and were operating properly.
6. The speed of govt, vehicle just before the time of the accident was about
30 miles per hour and at the time of the accident the forward motion of the truck had practically ceased.
6. The speed of the civilian motor vehicle at the time of the accident was about IO miles per hour.
7. The accident was caused by no fault or neglect of the driver of the govt, vehicle.
B. Visibility: Excellent. Weather sunny and clear.
C.- Traffic conditions and right of way: Road dry and smooth. Less than normal amount of traffic. Civilian motor vehicle was not on his side of the road.
D. Mechanical condition of both vehicles: Brakes and lights of both vehicles were in good condition and were operating properly. (See items 3 and’4 in details above)
E. Responsibility: The accident was caused wholly or in part by the negligence of the driver of the civilian motor car.
F. Property damage:
Government vehicle 1 Headlight assembly, right $7.94
1 Radiator grill (repairs) $6.40
1 Left rear fender $4.05 S—1SL-.S2-----—.
Private vehicle or property None
G. Remarks: None.
Noth.—Under (A) the investigating officer will give a word picture of the accident; (B) the weather conditions, whether raining, foggy, snowing, etc.; (C) traffic is light, heavy, congested, etc., and vehicle having right of way under traffic regulations; (D) condition of lights, brakes, windshield wipers, etc., on both vehicles; (E) responsibility for accident, taking into consideration the traffic regulations and traffic conditions at time of accident, which vehicle was nearest intersection, etc.; (F) list the damages to each vehicle and the estimated cost of repairs to same; and (G) any explanation for the accident not given under the above.
IS—S2S01
142
TM 12-255
ADMINISTRATIVE PROCEDURES
RECOMMENDATIONS
1. That Private Willie D. Killen, 8442724, be not held pecuniarily responsible for the cost of repairs to government motor vehicle.
2. That the government motor vehicle, Chevrolet Ijr ton truck No. 94487 be repaired at government expense, at the Quartermaster Motor Repair Shop and returned to service.
3. That the responsible officer, Captain Paul M. Knight, 100th Infantry, submit a Report of Survey concerning damaged parts of the government motor vehicle.
4. That the Government enter a claim against Mr. Willis R. Macy, 462 Elwin St., Camden, N. J., for $18.39 representing the cost of repairs to government motor vehicle, Chevrolet Ijj ton truck No. 94487.
I hereby certify that the foregoing is a true and correct report of the accident, according to the best of my knowledge and belief, based upon the testimony received by me personally and attached hereto. The .following papers, which are a part hereof, are attached hereto and listed below:
____.................................................Ie^tuuany..af..Mr....nilli.s..R^.lta.cy^.........
____Testi many-.o-f-.Sgt^...JnhiL.L^.Martin..........Testi nany..af..Maj*.JIichoias..E....Carter-........
_____T-^tiseny..pf...CaptJ..]?aul..M,..Knight............................................................
____T.Qsiinojiy-o.f.-la.t,.LU..J-woes-. A,.. Kilpatrick.
EDWARD J./DAY 1st Lt. 100th Infantry.
-Inveeligating Officer.
Headquarters:
1.....Approved.
Date..................................
I.—rzeot
494350°—42---10
143
TM 12-255
ADJUTANT GENERAL’S OFFICE
INVESTIGATING OFFICER’S SKETCH
Show in black the relative positions of the colliding vehicles, or of the vehicle and pedestrian, just before the collision, and at the time of the collision.
Show in red their relative positions just after the collision.
Label the streets and every object depicted, and'indicate measurements; show by dotted lines the course followed by each vehicle, and add any explanatory statement that would aid in an understanding of the occurrence.
INSTRUCTIONS TO INVESTIGATING OFFICER
1. Attach driver’s accident report, with supplemental signed statement from driver. Among other things, the driver’s statement should describe the course of the Government cor, and the course of the vehicle or person collided with, just before and at the time of the collision; the rates of speed and how estimated; the signals of warning; condition of brakes, of lights, of streets as to being slippery; efforts made by driver to avoid collision; facts showing whether or not other driver, or person was in fault, etc.
2. Attach signed statement from each witness.
3. Attach copy of traffic regulation violated, if any.
4. Attach photographs of scene of accident and of damaged cars, if any taken.
a. «. •ovuxwcxr printins oppicc 1®—22001
144
TM 12-255
ADMINISTRATIVE PROCEDURES
2. War Department Forms Nos. 366, 366a, 366b (Pay Roll).—
Reverse of Form No. 366 and front of Form No. 366a are identical.
Reverse of Form No. 366a and front of Form No. 366b are identical.
PAY ROLL
(FOR ENLISTED MEN)
Company L_______________________
(Organization)
Fort Dix, New Jersey
(Station)
For month of________September
Appropriations:
----------------F. 8. A., 19-----,__________________
(Symbol) (Allotment)
----------------F. S. A., 19_____,__________________
----------------8. & T., 19_____,___________________
----------------8. & T., 19_____,___________________
(FASTEN ALONG THIS EDGE)
Total amount disbursed___________
Allotment Summary:
Class “N” National Service Life Insurance-
Class **E” Allotment___________________
Class “D” Government Insurance Premium.
Class “F” Family Allotment_____________
Voucher No__________________
(Disbursing officer)
Paid.
19_____
(Principal arms)
_ . 1942—
100th Infantry (Regiment)
The Rifle
I certify that I witnessed the payment of this roll and that prior to the signing of this certificate each man received the amount set opposite his name, with the exception of those men marked “Not paid.”
Fort Dix, N.J. September 30, 1942
(Station) (Date)
I certify that this roll is made out ns required by Army Regulations and that entries pertaining to each name are correct; that where rental and/or subsistence allowance is due, the soldier was not furnished rations in kind nor received the equivalent thereof in money; that where quarters allowance is credited for the enlisted man, his dependents, or both, public quarters were not available or assigned to such persons; and that payment-to the enlisted men named on the within pay roll is not prohibited by any provisions of law limiting the availability of the appro-priation(s) involved. Except as otherwise stated each man was last
to^Aiigisb-.^ 1, 194?by-J.G. _Cook, Capt.
TotaL
Commanding Organization.
Note.—This certificate will be signed only on the copy of the pay roll which bean signatures of the men for payment In cash.
I certify that this roll is a true copy of the roll upon which payment, witnessed by me, was made, excepting es to the signatures in the receipt column and the certificate as to witnessing the payment thereof.
Due United States:
Class “A” Pay Reservation$.
_______________$__________________
Collections—Repayments to appropriations and miscellaneous receipts: (PA ) $ (PA ) . (PA ) Commanding Organization. Note.—This certificate will be signed only on the copy of the roll not receipted, and which constitutes the disbursing officer’s retained voucher.
Post Exchange; Co. Fund and Collections paid by check on Treasurer, U. 8. Date , 19——
Government laundry G. P. L. or D. $ Payee Check No. Amount
Trust Funds: C. M. Fines $ Forf. by des
S. H. 218930.6 (T. F.)
$
Total collections $
Post Exch.; Co. Fund, etc. (paid by check)—$ Individuals (paid bv check). . . . . .$
Paid by cash $
WAR DEPARTMENT
Form No. 366—Revised Form approved by Comptroller General, U. 8.
August 11,1042
16—30774-1
Front, Form No. 366 For instructions, see section XIII
145
TM 12-255
ADJUTANT GENERAL’S OFFICE
,3 NAMES, PRESENT AND ABSENT BY GRADE AND COMPONENT ALLOTMENTS COLLECTIONS
ENLISTMENT (Induction or call to active duty) 1! (Names of dependents and, where applicable, determination of dependency to be noted as “Attached" or “Filed with Voucher No. SERIAL NO. Month deducted Class N Class E Class D Class P Class A payjeset* Govern* laundry
1 REGULAR ARMY
2 FIRST SERGEANT
3Febll/8! 8 Projack, Emil 6589357 Sept/' 2 50.00 18.75
4 in 11 flu Due sol monetary alws of ars for dep wife Mary
K. Pl 5 town Ojl K ok, 615 South St, Moores J. Sept 1 to 30/42 inol.
(1) Almt (2) 6 Cl A $5( Pai .00 per mo fr Sept 1/42 Reservation $18.75 per
no fi 7 S< pt 1/42.
8 SERGEANT
9AuglO/4: 6 Gaines. Charles L 7026637 Sept/' 2 22.00
(3) 10 Jan 1 A; Almt $20.00 per mo fr 1 almt discOntd Aug 31/41 *1
(4) Itr ( H Xath: of yn Fin Aug 15/42. Dep Wife M. Gaines. 01 M
12 CORPORAL 2
13 Aug 3/3! 4 Gilfovle. Martin 7719945 Sept/ 2 3.4! s
(5) 14 >3.7! p< Cl A Pay Reservation r mo fr Jul 1/42 discount ' a 0
(6) Aug ; 15 Sept l/< l/‘ 2. Almt $3.45 per mo fr 2. d a
16 PRIVATES 01
. . 17 JanlO/4! 0 Harrison, Thomas H. 7998664 Q
(7) 18 3 to 12/ Sk AR 35-1440 Sept '42 incl. W
19 Jan 8/4! 0 Drydan, John F. 7368584
(8) 20 Sept, '42 Due US part putt $8.00
21 LOSSES
22 PRIVATES
. . 23 Aug 7/4( • 5- Williams, James S. 6797796
(9) 24 Died Sept 17/42
25
26
27
Reverse of Form No. 366 and front of Form No. 366a.
See section—
(1)________________________________ XIV______________________________________________
(2)________________________________ XIV______________________________________________
(3)--------------------------------
(4)---------------------------------
(5)---------------------------------
(6)---------------------------------
(7)---------------------------------
(8)---------------------------------
(9)---------------------------------
XIV________________________
XIV________________________
XIV________________________
XIV________________________
XIX________________________
XIII__„____________________
XV_________________________
Instruction 3c
116
8 (remarks)
17
13
21
11
21
15
146
TM 12-255
ADMINISTRATIVE PROCEDURES
For Use of Finance Department Only
(FASTEN ALONG THIS EDOE)
Page No.__________
COLLECTIONS—(continued) ALLOW-ANCE FOR SUBSIST ENCE TOTAL AMOUNT DUE TOTAL COLLECTIONS BALANCE PAID We hereby acknowledge receipt IN CASH of amount* in the column Balance I aid cot opposite our respective names. and in caeo of payment of quartern allowance* we certify that we (our dependents) actually occupied quarter, at the addressee shown during the period for which allowed, and that during the current period for which allowances are claimed we have made contributions lor the support of our dependents listed hereon at a rate approximately equal to the rate of contributions for the support of the same dependents as shown in affidavits and/or certificates here-
Individuals and Agencies Soldiers
change in the status of dependents nor degree of dependency as stated therein. 1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
) 16
1 17
1 18
19
20
1 21
22
23
24
25
26
1 _27
WAR DEPARTMENT Form No. 366-a—Revised Form approved by Comptroller General, U.S. August 11, 1942
Reverse of Form No. 366a and front of Form No. 366b
147
TM 12-255
ADJUTANT GENERAL’S OFFICE
CHANGE LIST
..........$20.00 $..........
__________ 10.00 $__________
............ 5.00 $_________
__________ 1.00$.............
______________50 $..........
____________ .25 $_________
______________10 $_________
____________ .05 $........—
____________ .01 $,
Computed by
Checked by.....
Checkwriter
Compared by
Briefed by.....
|| Checks mailed by -
Date received from C. O...............—
Date sent to agent...............
Total. $........
Returned $
Date received from agent----------------
(FASTEN ALONG THIS EDGE)
Net $_______
o. «. co»nn»tKT pninrtHG orrice 18—30770-1
Reverse of Form No. 366b
148
TM 12-255
ADMINISTRATIVE PROCEDURES
3. War Department Form No. 370 (Final Statement).—See section XV, instruction 15. In cases of death, Form No. 370 will be prepared in triplicate. Additional instructions for the preparation of Form No. 370 will be found printed on the back of the form.
ORIGINAL, (this TOLD WE PINAN0E ofwcerj
FINAL STATEMENT of Pvt. Company L, 100th Inf. Voucher No---------
. , (Name o't soldkr) (SaMNo.) (RaSk) JZ> 19 (Name of finance oafoer)
___________________________atW^.N?K Jersey on Sept^'i?' ’19W- T the un.ted states (Discharged, retired, or died)_— — , act—_ 1O_ .........—........................
Reason ....7~—------------------------------------------------------------------ -4,.„4.~ Prt T innth Tnf * Ordnance,” etc., the names of the articles damaged, lost, or destroyed War Department Form No. 369, in so far as it pertains to this allowance,
rTlVave, UO. Ai; XUVW1 ±IU.« not being seated; amounts due on account of allotments, post exchange for file as a subvoucher to the final statement. The payment will be
.....--LV VcAmrvinvS......iR^gimanti.. post laundry, tailor, company fund, or transportation; and stoppages made on the final statement as, in this case. Form 369 is simply a sup-(Rank) (Company)......' e ).......under sentence of a court-martial, showing nature and date of court- porting paper.
(To be filled in by the organisation commander) martial or date of order approving sentence, and the forfeiture as ex- LIST OF DEPOSITS
_______ ___________ _ ------------ pressed in the sentence, e. g., “To forfeit $10 per mo. for 2 mas. SC Jan. _ . ... . . ’______6/25.” If any part of the forfeiture has been deducted, the amount and (To PF organization commander)
r, * • ,.4 pay roll on which deducted will be stated. For further information we 1 ... . -j-- ----■
For Value received, transferred tO instructions and model remarks for preparation of pay rolls. amottmt Amount
8. Transfer of final statement.—The transfer by an enlisted man Dav* Da tv
of a claim for pay due on his final statement w ill be recognized only when — ~ r~
made after discharge from active service, in writing, indorsed on the Dolls. Cts. Dolls. Cts.
„........................................final statement, signed by the soldier, and witnessed by a commissioned------------------------------------------------------
(Name of assignee) officer or by some other reputable person known to the finance officer.
The person witnessing the transfer must indorse on the discharge the N0W11 3g NOt-nl 3g
fact of transfer of the final statement, and on the final statement the fact —.> । ■ ■ iirou8tlt fora— — ■
that such Indorsement has been made on the discharge. I I
-.....................................®- Discharge by purchase.—The final statement of a soldier dis- -------------1........................t.........—
(Soldier s signature) charged by purchase will show the amount of purchase price and a full V 1
. _ . , , , , statement of active service rendered in each previous enlistment ter- I I _________
Transfer Witnessed and notea on aiscnaige. ruinated by honorable discharge Since last discharge oy purchase, rising .. 1 I
dates of each enlistment and discharge, and reasons for each discharge. 1 1
A soldier discharged by purchase is not entitled to travel pay -----V—...............—------------........—
10. Deserters.—In the case where final statements are given an- en- 1
listed man w®o has not been paid since return from desertion, his account --4............ — --4---——
will be so stated by the commanding officer aa to enable the finance 1 1
—•—-...———————•— ———-—————officer to determine definitely the amounts duo the soldier and the ____________—L........................ t.....—-—
United States at date of desertion as distinguished from those accruing I I
or incurred after return to military control, together with a correct I . I _ _____
transcript of the order publishing the action disposing of tb© charge of ...V..... \
(See bZt’ruct’ioa 8) Deceased soldiers.—Tn the case of a deceased soldier, final state- . I ......*....| .....
— - " -=ac3 ment and duplicate inventories of effects will be prepared and forwarded i 1
as soon*B3 practicable to The Adjutant General. Nothing will be en- —-----+— -----------------------T------
INSTRUCTIONS tered on the final statement regarding the cause of death or whether I
___________ death occurred in line of duty or on account of the soldier’s own miscon- ..............—L--------------------------1-...—
duct. In the case of a soldier who dies within the first six months of 1
1. Final statement win be given as foHows.—Final statement, enlistment, the total money value of clothing drawn and chargeable ... .. 1 __ ‘_I..__
properly certified to by his immediate commander, will be given to against his clothing account since enlistment will be entered on the final .'.—.'I l
every soldier upon his discharge from active service (except as otherwise statement under “Remarks,” in addition to any remarks regarding i I I
prescribed by Army Regulations) or upon retirement, and will be pre- clothing entered under “Due Soldier” or “Due the United States” on --4-!--------4......
rented to the finance officer for the pay due him. The payment made such statement. I I I
M,dIer 12. BefotedeUvwInsanalstatementupcawbKKdeposItearecredlted. --------------~4-------------------------V-----
except when the final statement has been tramfened. the officer signing it will ascertain whether the soldier has the deposit I \
2. Letter of notification.—Notification of discharge wffl be furnished book; and, if so, instruct him to present it to the finance officer. Should ..—...—. I.
only tn case of an enlisted nan who is discharged from active service at he claim to have lost it, the officer will cause his affidavit to that effect to '
a place at which there is available no officer provided with funds to make 1^53 and attached to tho statement before he leaves the post. The ......................... ____—
payment on final statements. In these cases the officer who prepares affidavit will clearly state the circumstances attending loss of the book
the final statement will, at least one week before the discharge takes and show that the soldier bad not sold or assigned it. Upon this evidence
effect, send by mail to the finance officer who is to ray the account a tbe finance officer may pay, and the responsibility for the correctness of *■' . 1 ~
notification of discharge,, stating therein, in his own handwriting, the amounts credited on the statement will rest with the officer certifying it. I I
date of last payment to tho soldier, and his credits and debits, both in Deposit books will be taken up by the finance officers who make final --— 4-0.—-———..L-—
words and figures, and other data essential for proper payment or laenti- payment and filed with their vouchers. Deposits forfeited by desertion \ I
fleatiou. The officer will require the soldier to affix bis signature to the will not be entered in column headed “ List of Deposits,” but will be _L...___________1....
notification, or if he can nor write his,name such fact will be stated entered in the space for remarks with citation of the order announcing
thereon. (See A. R. 345-465.) th© disposition of tho charge of desertion. ... 1.......1.......1
Blank to™ lor this nrtM^lonwpl be suppMby Jbe Adtatot 13. Absen<«.-Wben a soldier Is bold to service to make good time .....
General ot tbs Army. The offloer issulns the anal statement wUl lnlonn ](Mt by UMtIthorlMd abseucM; absence from duty on account of Injury _1_____________1_
the soldier of the location of the finance officer to whom be shall apply Of resulting from bis own Intemperate use of drugs or liquors or
for payment. other misconduct; while in confinement awaiting trial or disposition of 1 . I
3. Responsibility of certifying officer.—Officers signing and certf- ^13 jf the trial results in convietlon; or, while in confinement under .-.-.4- ---- r-
tying to the correctness of final statements will be held responsible for sentence, a statement should bo entered on the final statement under » 1
their accurate preparation and also for disregard of plain instructions as the head of “Remarks” substantially as follows: “Held to service to -A-1-------------—-V-
made known through Army Regulations, orders, ana notes on the blank make good time lost by AWOL from Oct. 1 to 10/15 and Nov. 6 to 12/15; I; 1
forms. Officers responsible for overpayment on erroneous final state- 8idk not AR 35_1440 an(j AW 107 from Jan. 5 to 20/16, incl.; in con- V____________ I
meats will be required to refund the amounts overpaid if it is found ftoement awaiting trial, convicted, AW 107, from Feb. 2 to 6/16; in con-
Impracticable to make collection from the party overpaid. finement awating trial and serving sentence, AW 107, from Mar. 10 to
A Money »mount» to be written In words and amr«.-Money 2S/I6." In the event that stoppers of pay tor absence witbout.leave —-,, , 7----------- . . . ~~Z?
amounts In aU coses, except In the case ortho “List of Deposits" ontbe or absence sick.not In lino ot duty underAB 3MM0 and AW 1«, Moth! 1g. I Jothil g
•uteFlii told will be written out In full, tbewrttta* to comment* doo oeeurrttu prtw to the date to which Un paid, bay. not bewi made, and Amount .... .. I Toru_... t'-runxt.g
toprtlted matter OBtoVbaad aldo, and also eipressod In Dsnres. It any such absences have occurred since dote to which lest pud, these __amoont^ y—.i
Baek
TM 12-255
ADMINISTRATIVE PROCEDURES
4. W. D., A. G. O. Form No. 1 (Morning Report).
REMARKS
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(95
£4..9.„
Sgt Bratton dy to DS at Holabird CM Den. Kd .1945— ..._tei..CIarlU...92j&.ijBfJ_A£sMjf.or_^r-.5^(^&)...........................
....Eyt..Myrd.9.^..dy...to.JSr.,...Pps.t. .QMr."............................
..._E5tEklAcks.iaAe..jBp.tdjiiftnr.nz^^l_.
, Pfc King-rd to pvt—____________________
Pvt Brooks des to conft 2235—
.Pvt Williams L hosp.,...died..0915—
See section— Instruction
(1)------------------------------------- VII__________________________________________________________ 3
(2)------------------------------------- VII__________________________________________________________ 8
(3) VII_________________________________________________________ 11
(4)------------------------------------- VI___________________________________________________________ 2
(5)------------------------------------
(6)------------------------------------
(7)------------------------------------
(8)------------------------------------
(9)------------------------------------
VI_______________________________
VI_______________________________
VI_______________________________
XI_______________________________
XV_______________________________
5
16
11
23
6
(1)
(2)
L?.$...Lt..Crone Iv to dy-~-
P£g^uckiey AW0L..to ar 0825-
20
(3)
(4)
(5)
(6)
(7)
(8) ‘S
REMARKS
Pvt J^®Et4n_AWOL_to de s -- SZCl
-I-?A_L.t_Crqne._dy__tq_ly_5_days---/^2^cU
__Pvts Jones, A B and Black asgd to and Jd 1336--Pyt Murphy_asgd to
~ Sgt Wilson dy~ to AWOL 0600--f^^^~
l_J_..£lt_Jftofcsgn..trf d_ to.,99 th_I nfu_. I eft 0.210
To ?.h?'..54..Gr..Spptt dy..to„hosp--^j^7®iU
(9) *T4
.DS„enroute_to ,.jn-- iw
See section-
instruction
(1)---------------------------------- IX_______________________________________________________ 9
(2)__________________________________ XI_______________________________________________________ 1
(3)---------------------------------- I------------------------------------------------------- 6
(4) V________________________________________________________ 9
(5)---------------------------------- X-------------------------------------------------------- 1
(6)__________________________________ VIII_____________________________________________________ 6
(7)__________________________________ XIX______________________________________________________ 9
(8)---------------------------------- 1______________________________________________________ 6
(9)__________________________________ XVI______________________________________________________ 3
151
TM 12-255
ADJUTANT GENERAL’S OFFICE
REMARKS
(1)
(2)
(3)
(4)
(5)
(6)
(7)
25
1 26
<28
29
A 30
Sgt Wilson AWOL to dy 1630------------
..Pvt_jJ?.?*®?./...C..L..£ur. .to..dy---'^{>K^
.Z£®..p'i4®i?i®y...®r.A2..s?.iifS*.':.t/5?^^2.....
..T.®.Shn.3.A.Qr..§qott. hqsp to. dy--.^^^^l.
Pfo Felson sk -in qrs to dy—
.Pyt. Ifell dy. S°. ®i)s.®®5..1.t}...A®n.4.?..C..Auth..B_a_lti_inore^..Md,.
.ia.r.ce.ny-—_________________________________________________________________________
i®ii_.f.or..triai. .on. .charge.qf
Cn «O CO O> CO
See section— Instruction
(1) X------------------------------------------------------ 6
(2) IX____________________________________________________ 11
(3) XIX__________________________________________________
(4) XVI__________________________________________________
(5) XIX__________________________________________________
(6) XIX__________________________________________________
(7) XVI___________________________________________________
5. W. D., A. G. O. Form No. 5 (Daily Sick Report).
(i)
(2)
ORGANIZATION OR DETACHMENT COMMANDER’S REPORT MEDICAL OFFICER'S REPORT
▼.veu In Line of In Line of
Date 19 LAST NAME—FIRST NAME—MIDDLE INITIAL ARMY Serial Grade Whk£ J? ,vDuT» a a/DuT m a DISPOSITION
wo’ ®'CK (Ye» or Ko) (Ye» or No)_____________
£.. Olsz*. ,.£d U..L.A...a... 4Z4E3&2.11.71Jf.k&S>. Jiasfi.
3mX .to^...d^.n...Zr_______________.irfiLfk. .1$. Ijp.......................fasj,-----------------------------------------------------------------'-
__________s).Ahoa.,.. F.Uff.fr.e.t.P. C SSL. Lfe _Dyt^------------------------------ £JseieJAp.L.A H7^k. .1.17172.. Mi ~U.asj>._ _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(?y.iale}!^Fldrlt.n._r &WL32. Al- llJSl'LT.... .1^... .J&s.—--.- *
(oothjii 1 g.:
(1) See section XIX, instructions 2 to 5.
(2) See section XIX, instruction 11 (shows initials of personnel officer at beginning of a period of sick NLD, AR 35-1440).
152
TM 12-255
ADMINISTRATIVE PROCEDURES
6. W. D., A. G. O. Form No. 15 (Report of Survey).—See section XXIX, instruction 1, for preparation. Printed instructions in footnotes on the back of the form explain most of the details of preparation.
REPORT OF SURVEY
.....Quartermaster___________ Property Capt. Martin C. Woodring, Co. L 100th Inf, Ft. Dix, N.J.
(Class of property, ordnance, medical, etc.) (Stock record pccoiint and staUon).
Accountable officer......J?.! QMC..................... Date August 19h2
STOCK .ommrvo. DISPOSITION*
NO. ARTICLES • QUANTITY TOTAL COST * __________-___________
_________________________________________________ Destroy Salvage Other
21|-B-1165 Bag, water, sterilizing 1 $10.81 ~
2U-S Screen, latrine, complete 2 39.20
2h-R-110 Rolls, bedding, waterproofed 6 55.68
55-0-7390 Coats, cooks’ and bakers', white U Li.Oh ;
__________________LAST ITEM______________________________________________________
, Grand total 4 I $109^73'X^ I I
DATE AND CIRCUMSTANCES •
The articles of Quartermaster property listed above were destroyed by fire of undetermined origin while in the supply room of Company L, 100th Infantry at Ft. Dix, N. J., on or about 0200 July 28, 19h2. See Exhibit "A”, approved report of Board of Officers, w/allied papers.
AFFIDAVIT
I do solemnly swear (or affirm) that the articles of public property shown above and/or on attached sheets were lost, destroyed, damaged, or worn out in the manner stated, while in the public service.
CERTIFICATE •
I certify that the loss, destruction, damage, or un-serviceability of the articles of public property shown above, and/or on attached sheets, was caused in the manner stated and without fault or neglect on my part, and that each article listed with a view to elimination by destruction has been examined by me personally, has never been previously condemned, ana is, in my opinion, worthless for further public use.
this day of .....A—
(Grade and organization)
Subscribed and sworn to (or affirmed) before me at.... ’
Summary
TIN"C.(sW0Oi®ING 77"
Cant... 100th. Inf... ..C.omdg. Couf. 1.
(Grade and org., accountable or responsible officer) Hq...................................
Station...............................
Date_________________________________
who is appointed surveying officer.
By order of______________________
(Grade and organization or title; if notary public," affix"
W
Adjutant.
Property Voucher No.
July 15, 1935
Front
(1) Reference should be made here to any attached exhibits. Back of form is not reproduced as entries on it are made by the surveying officer and other officers in approving or disapproving the survey.
153
TM 12-255
ADJUTANT GENERAL’S OFFICE
7. W. D., A. G. O. Form No. 20 (Soldier’s Qualification Card).—See section IV, instruction 6, on initiating and filling out this form.
154
r ;i:~------------------------1 M I I • . 1 1 T
f ”, ”, • L 1 9 " ’ 1 ° r7 1 ° l**' 7 ■•*-„* ! X “
, llr.) .t| 'll.) W... ■>, .. ....ueZ.. HI in-llH.MI-1 II <„>
, w-a»..r Harry______£ ll s worth—.3 J /.,FJ~7y . (FIRST H««> (MIDDLE KAME) ,.| ARMY SERIAL NUMBER HEIGHT WEIGHT__RACE_
£ (2) BIRTHPLACE OF SOLDIER B U F F.6AQ } b/' Y'-in°U .^^TZ-YEARS MAIN OCCUPATION uTA kGStfAN ,LlF£ i^.J.Y^'.ll ~ ®
, i ' (aivt city ahoTtate or u. . or name or foreign country) (occufat.onal o.ctionary coot) L?mcat«o decree or .kill . w
f ~ (3) DATE OF BIRTH OF SOLDIER. DfcsMBtR J/,_/?Z.7— ■ • / -J~7- /oo—_1--------J 1 J I-■ -
• • - : G.«rT <"■’>'-JUST what Dio .ytfA0 VARiCUS, KiVDS l<13>-Cl»ly‘ll-®J-; .
.'■■s (4) CITIZEN MET TAKEN OUT FIRST PAPERS I-1 NON-CITIZEN I-1 L f 4, //V;,; f . A/TV ! O CL/CAsTS_? f *
■ r-J (S)-(T> MARITAl STATUS Fl_NUMBER OF DEPENDENTS—/—__I IN S U ft-AArd? MATTTHS ■-" .
• ’ A „ , 1.57140. AHdUNT O.F. GJidSLe.-LlFf.------ ■ _
’•’,(•) BIRTHPLACE OF FATHER /. V F PF „/„££<;;■,-4 | y .C,, f TO....HVDUSTRlAl_____________________
c * * 5 (7) BIRTHPLACE OF MOTHER PRfA, Pa ■_____ VFIR.M..S.----6 9x77 -------------------- I ---°—.
L, s ■■ KFlo'S__________Jan, 4, /?.Y2______________ I I
r 5 (®)’® EDUCATION p--. I--1 P —s T-' ---
• • = § , YEAR LEFT SCHOOL / *7 3S" , __ NON-E.LezJ ILLITERATE Lid EMPLOYER O- U..RJ^n/e &££e^f4>&££so..)" ’ * * a SCHOOL "*** NAOF *NSTITuflONSNS MAJOROSRU0JECT aJ^DATE EMPLOYER—. /■fJ H /Urk/I^PK f/rr. AtK ■ - -
er.. ■ •' yes I NO ATTENDED SPECIALIZATION RECEIVED || (number)(street) (c4y)(stave? -x.
^Jjjs L„GRAH.AR school- £- _ ^wYagiCarrkJt.__ ./YJ/Jl ORFBRANCH_ ...____BUSINESS. LlFt C/vT, . pp
; ^school__X^_^^ N. Y (14);®ondbes - H^HAKria "
* mi COLLEGE OR OCCUPATION, fl 1/ TO PtOtj.lkG.—/ ZfeN H/j/V ■ Las'-1-L l_ZA- F -
•*.* o UNIVERSITY WM;T n.D/- « sfecification oeoree of skill >
I -----------------—---- ■■ ■ ( 1 .1 ■ . ■ ■ | YOU DO?_ m‘Gg/n,vr> VAL v^riTTfb J-JK” s O O
’ i (44, POST GRADUATE ttefAlKS. >IZ? TOAOfSHiSSiq), Oil t.'.b. tx.t = —-J-
. H S-------------------:-------------------------zCx^Plg-VCzr //TBU*S?NEisNs'sCTHo5u ■ («)-®ffiEOs"*e,T?CCUMT“"'S- (-7-] 1-7-] | - -
Illi I - I HOBBIES. ETC. RADIO L^J PHOTOGRAPHY sri)
(9)-® LANGUAGES (CHECK appropriate. SPACES) S-speaks R-reads W-writes qthfr //o4/T//V’DAT1 SWADt • SCORE | ™ST No- C**M • ,C0WE TEST CWAOE - SCORE w . .
FLUENTLY ® " ** ® " * l|® " s R * ’ R w -L y/j /vJ nr-llo^irtll IT- /IT Math.f->?J____iTl___? o o
; <►”> I I I I I r I I r I I I I I I . ___JL_Z_ZZ______________________________z-gi? //g _
* . ~ “ (10) -0 CORPS AREA — " B 4 • •
• • S^DUcnoi?!.g W P- j£R VlCZ-C <3 fTMA^D -1.(19)-a TRXCETEST RATINGS J ■ '~~1 | j
6 X (11).® SPORTS IN WHICH „CEL.S TRACK |T^T| BASKET BALL r»PT •0X,H« I I I---j- I * ”
< ! ' ' QUALIFIED .--j - --- O S \\ ?
, , s r 3 Q B, HS. |JrJ ,AU GS* sorT ,ALU I 4-1 I *"'sn"*« I 7 ,.l -h □ » *
8 - -V AcLwZ'OR^TEAM f r°°T “ALL । Tr*MI* ’ I 4,1 I 0THf* I 71 I " "' -T-------------------• J
|riii * (12)-® TALENT FOR FURNISHING PUBLIC ENTERTAINMENT (201.(1) ' =-— 8
SU Cl'uff |—| Captax, H-S. Footpall Pam -l.'GR.. ; ' ‘
' MUSICAL INSTRUMENT L.j7 SINGING L./fT THEATRICAL| w> | (including m.litary) 5 O O
‘s ■ ir ,ti „ - P.„. -|
41. J. . x «|p . A
Front
TM 12-255
ADMINISTRATIVE PROCEDURES
NOTE i DO NOT ATTEMPT TO FILL OUT THIS CARD WITHOUT FIRST READING INSTRUCTIONS CONTAINED IN AR 615-25 VERY CAREFULLY (21)-®PREVIOUS MILITARY EXPERIENCE I <29) RECORD OF CURRENT SERVICE
IrM OR IvEARsI MrCMCST I SPECIAL TRA,NIN° R-eCEIVEO DATE I ORGANIZATION GRADE I PRINCIPAL DUTY I*
SERVICE EACH GRADE nio CHAR6E SPECIFIC NATURE YEARS MOS oatJ ~ ~ ~ ~ X ~ °- •»•< *
________1121!.-------------------------luul 4ol’rT.S.Sv ST,Tg^AS PvT BasicToaim^_ ■ CCG___&ua. EmR.. CCC Ilin M’PKEnriceWrtH& __ Ll^, 4Zo-A,AieBKC^F, Tr*M____________________C£l ir.nw HfW_____________________________________________ □ ~ ziztz--------------------'
(l2).®SERVICE SCHOOLS. ARM. COURSE yea. o.aouatw_______________L_J
OR SERVICE WEEKS SCHOOL RATING
U । Mriy ftiR fqrc^.... _ZS_ Aiohane. Mecha ivies (juej-iim.__________________
§ a: _.| p___ --------- „ , , .............
_ (23)-® CLASS A I I (24) SD (25)___________________________________
|— LIMITED SERVICE (TYPE) CLASS B [ | PREFERRED
<£ - CLASS C | | ~
q — 13ZZZ ZZZZZZZZ2ZZZ . ~ ZZZZ1
U. . ”SR°ECEFT|To"ECE°“TER"°E°A/?My /4 IA A>f WifPNbH)E Mf.CHAN !C*747\ _
—I <27>'® CLASSIFICATION IN MILITARY SPECIALTIES |(30)-®
■ DESIGNATION___SfEC. SER Ho. FoitMl.l ',,*,^,0 SKILLED Dllt » CliMilic.Hon (CROSS OUT ONt) INDUCTION (IAN . 14 j __
O AfHxAltfLME HWfiVMVE MKH_747_____v' 9n.Trnp , ,n. i9fcePrioy
f*jj , | INTERVIEW L/ZIW. /& /?4-^-A-R-KS/g£F. 9.) .6; Jtvns J>pamsu^ Him .School. ___
o w ..............
— . _ ---------------------------------------------------------------------------
_____ _ ■ -----------------------------------------------I----------------
L----:---------;--------------—------------------------------------------------------------------------------------------
important UNDER NO CIRCUMSTANCES WILL THIS CARP ©6 FOLDED. ROLLED. OR CREASED
Back
(1) See section V, instruction 8.
(2) See section VI, instruction 12, for promotion. For promotion to pfe, sec instruction 3.
155
TM 12-255
ADJUTANT GENERAL’S OFFICE
8. W. D., A. G. O. Form No. 24 (Service Record).
.BROWN.......................... 32107693
(Last name) (Army serial No.)”
.JOHN................................. B
(First name) (Middleinitial)
nroUCTIOH RECORD
(TU. ladamima th. ~rwto.
u«ib«nirfNo. 1 New York. N. Y.„_
0.1. ot arrival .1 bdKtiwi station_Keb 1, 194-2
Du. and PI.M.(Mnuion „Feb-lZ4?„jjew Jfprk,.. N ,X,
B, whom ioduclad.—.JPAg.5.......
--------.....................................
(Grade and arm or aorvioe)
....INFANTRY....................
(Arm or service for which enlisted or Inducted)
Mae. t. .iki, Ma—Fort...Benriing, Ga.
(Poet, eamp. or reception center)
Color or race____ffilTE.____________________
(PLACE X IN BOX INDICATING COMPONENT)
D Regular Army. □ National Guard of the United States.
Army of United States:
□ For Regular Army units.
□ For National Guard units.
E Selective Service and Training.
□ Regular Army Reserve—Active duty.
CJ Enlisted Reserve Corps—Active duty.
SERVICE RECORD
covering period From ..?.?.Lk..19#?. to___* I9u~.m
Da.. ..nt.Fgbrua.ry..2j..l.9.4j!.........
RECORDS OF IMMUNIZATION (See par. 8, AR 40-215, for details relative to Immunisation records) . ________SMALLPOX VACCINATION________
Date___ Result*
2/22/42 J?acc inia_______________________
________________typhoid vaccinations 3/7/42
OTHKB VACCETATIOSS_________
Kind Data
-JCetaD.us_Tpxp.id______________3125172.
DIPHTHERIA SUSCEPTIBILITY TEST—SCHICK
Date Result •
CARRIER EXAMINATIONS (Seo AR 40-310)
For Instructions — AR 343-L2S
Date
Parasite examined for
Kind of specimen’
Positive or negative
W« !>., A. O. O. Form No. 24
November 1,1940
Front cover (see section III, instruction 5).
’ Record as vaccinia, vacdnold, or Immuno reaction.
Blood Type nAn ,-S8“
See section III, instruction 5, for top of page; section XXII, instruction 2, for use of records of immunization.
156
ADMINISTRATIVE PROCEDURES
TM 12-255
9
miSTMENT RECORD
__..John B 30754285
JZ’iSL? _ y“'NSr'
Compu^Dark------ sh.uIU„4 2._______7D
.Single_ oceupuim, Clerk____
EDUCATIONAL QUALIFICATIONS
Tomfa: Gramm*rschooL?_„ High school A.. Coneg® or university_
--------------- Sp»hliedi„
Clerk...Ltxpist)____________ ,25.00
t„„.. .. 7 -
n ----ar'?renbce» journeyman,expert.
j«a.kujyi..d=!Oeneral_ clerical and tvpinc
----Chauffeur___________~ ; .20.00
Yean 2 b“‘ •~W«d .ddress of nearest refire^Z?A%H “WtilTamS __Mother 1050 South BroadvfAy
IteW“5&Mk ----
..“?5.h?.r.______1050 South BfoSdway
'Y6jrit “ ,t*“> 3
(City, town, or post office) "(Stete o'r’^imZ^7'T’~~
DESIGNATION OF BENEHCIARY
.° bo entered only from appropriate enlistment or Induction record or w I*’ -D-» a. G. O. Form No. 41)
-**?» Mary Alm WILliams Mother lOjOBro^w^^ift^'Y^fcjrtjjpSiy’ ~
.^...John H. WiliWS ■" .........' Father ~
1050 BferodWayj ~
(Address)"".___• •------
vf cAr?DnESS A?® Rarest relative’" H.m.aAfre„„_±95O South Broadway New York (Number and etreot or rural" routeUT non^Mj^ty"
(Nam® and degree of relationship ©"falternato beorfeiary)"
CURRENT ENLISTMENT (Seo ‘^Remarks—Financial” (par. 3a, AR 345-125))
Age at enlistment years___.8_____months.
1 Accepted for service at_ ______ _________________
f Enlisted at----- . _ ______ ,
---------------------------------------------
----------d.,ot-------------------------.-------------------------
fa grade of---------------------....................
for_______________________________
(Company, regiment, arm, or service) ----———
’® serve--------------------------------------- s
n , 0 (Words and 8&prea) "/X
C.napta.d------------„R1- months —-9 fa!«.«..!, Wk
at enlistment. Has over__S'_____years’ service. Xr
Ptofal defat, nt mdistmto_______MOU®__________________(CKl. <*.-«£&
• Strike out words not applicable.
t No 6ntry required for men secured through Selective Service.
See section III, instruction 5.
Entries will not be made on this page unless they are supported by proof or by verification from TAG.
157
8
PRIOR SERVICE
First afro* prior service fa th® Regular Army, then faeart betdfaf a I® tJj«r csrtte* fa th® United States Army, Volunteers, Navy, Marine Carps, acd N&ticaa! Gated or Organised Militia, in the order named.
____________________from________________, It—, to____________________, It—
(Co., regt., arm. or service)
Dbdxsrgrd as------------------;------.—-------.—g By *——■*------------
(Grade) (Character)
(Data required by par. 8, AR 845-125) ' '
..._________________from_________________, 19____ to------------- , 19 ,
(Co., regt., arm. or service)
Discharged as----------—J ——-----------------—J By reason of_______________
(Grade) (Character)
(Data required by par. 8, AR 345-126) ———
--------------------fam------------------, 1»---, t.------------------ U_____
(Co.. regt.. arm. or service)
Discharged u------------------;-------------.------; By reason ef__________
(Grade) (Character)
(Data required by par. 8, AR 845-125)
--------------------from----------------, 19----, to---- If____
(Co., regt., arm. or service)
Discharged as-----------------•--------------------; By reason of__________
(Grade) (Character)
(Data required by par. 8, AR 345^125) ~
—-------------------from-----------------, 19---, to_________________t It—
Discharged as-----------------;--------------------; By reason of_________.
(Grade) (Character)
(Data required by par. 8. AR 345-125) "
—l__________________from-------—... .., 19_______ to_________________ 18 ,
(Co., regt., arm. or sorvioe)
Discharged as-----------------;--------------------; By reason of__________
(Grade) (Character) -----
(Data required by par. 8, AR 345-125)™” ' ~
--------------------from------------------ 19---- I®-----------------]«______
(Oo^ regt., arm. or service)
Discharged as-----------------;--------------------• By reason of__________
(Grade) (Character)
(Data required by par. 8, AR 345-125)
_ __________—______from ——19___________________, to____—, 19________________
(Co., regt., arm. or service)
Discharged aa-----------------; —------------------; By reason cf__________
(Grade) (Character)
(Data required by par. 8. AR 345^125)
--------------------from----------------- 19----, t®------------------ 19____
(Co., regt., arm, or service)
Discharged U------------------;--------------------• By roason of____- ,
(Grade) (Character)
(Data required by par. 8. AR 345-125)
—---------------- from ------------------- 19---, to—_________________ 19____
Discharged as-----------------; -------------------; By reason of__________
(Grade) (Character)
(Data required by par. 8. .AR 345-125)
—___________________from__________________ 19___, to__________________ ft____
(Co., regt., arm, or service)
Kstfanwfu---------------------’ —-------------,----! --------—
(Grade) (Character)
.(Data required by par. 8, AR 345-125)
ADJUTANT GENERAL’S OFFICE
TM 12-255
5
(1)
(2)
(3)
(4)
JHUTART QUAUPICATIONS
ARMY SPECIALTY
~TC 7/1C/42
ExlO/SO/42
.Clerk .tjypist)..
•Rating, with data <
’Rerating,, with data fl
’Ex-Excellent; VG-Vorygood; G-Qood; F-Fair.
SPECIAL DUTY
.Clerk..
.Ha..lQ0th_Ini:.346
Feb.6/42
Aug i.2/42
To
Authority
?... SQ. 65.
.......7/15/42.
ARTICLES OF WAR
| Initials
Data
Initials
SEX MORALITY
-t>s>_..Eeb.J5._
OVAimCATION IN ARMS
(Special qualifications attained in the use of the rwioua arms sod additional COO-
Qualified aa —...
«
Co cape ^ration J—
Qualified aa
Order puMirbing lad el qualification Qualified as
. per month. Aggregate er final score.
(Number) (Source) (Date)
.. per month. Aggregate er final score ,
Order publithing fact of qualification..............
(Number)
Qualified as -------
(Grode deei«twtion>
MTUTABT RECORD
APPOLNTMEHT. PROMOTION. OR REDACTION. WITH
AUTHORITY THEREFOR
Grade Date Authority Initials
Pvt JLol.. .C.9XP. Pvt 2/9/42 5/8/42 4/7/42 _QoO 10_JJeb. 9/42 S0..29.HqUQQ.th .In S0..3.7..ai.l00.th.ln. ■..43C7/42
SPECIALIST RATINGS
Class Qualification From To Authority Initials
—
—
ORGANIZATIONS TO WHICH ATTACHED
Organization From To
_Co.K..124th.Xnf j/i.?/1 2 3 4?... ...7/16/42
ORIGINAL ASSIGNMENT AND ORGANIZATIONS TO WHICH SUBSEQUENTLY ASSIGNED DURING THIS ENLISTMENT PERIOD
Assigned to company, regiment, arm, or service
Station
Date
Feb 6/42
Co K 301st Inf Ft Benning, Ga cSZf”l'00th'lnf ’ S/Dix/W j j//’’Fime"|/42
(5)
(6)
Qualified as ..
’’t'-SS?‘ ■* --........
(1) See section V, instruction 12.
(2) See section VII, instruction 12.
(3) See section IV, instruction 7. The prescribed Articles of War are also read every 6 months.
(4) See section IV, instruction 7.
See section— Instruction
(1)_________________VI___________________________ 3
(2)_________________VI__________________________ 12
(3)_________________VI__________________________ 17
(4)_________________VII__________________________ 7
(5)-----------------V---------------------------- 8
(6)_________________V____________________________ 8
158
494350°—42---11
159
TM 12-255 ADMINISTRATIVE PROCEDURES \
6 7
, July 2 19A2OT'L0'IGHL V 0 10/5 TIME LOST PRIOR TO THE H0RMA1 DATE OF EXPI-
Frm»._'0“iX.2‘x._-t2f‘5------------------------------ BATION OF TERM OF ENLISTMENT TO BE MADE
. AR 615-275________ GOOD UNDER 107th ARTICLE OF WAS:
3 ............... (a> Ab.cncc without proper aathmit,. in daaartiao._________
dayC^2i?±^^ From i to D.n
----------------------..------------- ----------- Au&.5.,.. .19.42.. .J.AMg..9^.1242.................... 5
(1)
Rejoined_________________________________
----------------------------------------------
Brtpnded... ... . .. par..... ................... (A) Tima actually in confinement under or while awakinp-trial ud
R d (Number ot Jape, dh^citionor core, il Irbl replied in coneichoo.
From,i_______________________________ _______________ FT°m__________________________________________________Dan
Aethora,------------------------------------------- Dec 2. 1942 Dec 21. 1942 , (2)
Extended__._________ per . .. , , ,
Anlhority ___________________...................._...
Extended ___________per .................. , ,____
Rejoined------------------------------„------------ (c) UrMbio to1 perform duty through the intemperate tue of drugs or akoWic
fro
--O5LhiS__Pay.__________ Approved AjlgUs£-Xl—, 19.42 1 the above h correct.
I certify tbs abc^» is correct. 'V. // / , , _______ ____ ______ ____
tept.
Tm*e„.eTr«SAoleont.,em 19..._ 20 00
Sentence as approved____, _____ , *-------P4* for-------month*, commencing-X_________ is42
__________________________ Approved________ »..........aod42, rsques.t.—
partis .1 r. OiSc,U.S.Arot,. Wukioptoo. 4/30/42 Aptd Cpi fr Pvt 1ol ' ff "M’E/42 (3)
d.c,________________up___________________________ 5/6/42 Rd to pvt fr Cpi / o (4)
M u 5/8/42.....5ue~ USW LdiV'-gUBO fe/iF
Aa^-jdi^.^-----------------------------------»-■ 6/4/42.....Due; CoFund’co A 301st’ o' \~ (.5)
NATIONAL SERVICE LIFE INSURANCE _____Inf. $2.00 .. . _ BUtfflg/42
Allotaent™®®^^ 7U°Z42 Cl "A" Pay Res $3.~75"y' _____ (6)
P*V l*r Government insurance authorised as follows: ..........P.®. £ _.DlO__begiiming_.................
Gass tfiasuranee deduction of 3.-45-. . per month far months, — ......ii«ix.j/42..L...l..Z7T ____
r^..S.ept..............-............................................QV^LA.ll?tJ.?O 00 per^_ (7)
t-fYY! ......|mq beginning July 1/4^JU.U/42
t«Wp»Md.»iM,p,.miA.rai.2yyy. Dhromi^..-------,i»__ 8/9/42 lAWOL Aug 5-9/42 Inof____________________ __ (8)
raaaen ............................ W. D_, A G. O. Form No. 30, mailed to day S
Veterans’ Administration, Washington, D. C, en--—, If--.. 8/21/42 To forfeit $16.00 of |
t, ... .... ........... ............ ............. his_payj)er month for ~7>'
--------------«<•—............................................... ....j" month'.' Sum CM~ ^11 ^I^Ug/42 ~ Deduction of pay for Government insurance authorized as fellows:.9/1742'"" c'i'''N'’ Allot $3.45 per^jJB (9)
ctu. D ip.rn.pr. jeJwdUn d»__p» -~tk t«------------------------------fe-begimd.ng.iept'. lZ43f^EP’tZ42
.. .. .. 10/5/42 Sick NLD AR 35-1440 , a . (10)
, _ Oct 2-45 _incl 4 days ZnO CT/42
for p.^enl ot tnMthl, premium on |- DirroptiaaW.,-CUE" XTloT 920.00 ” ' _J (U)
-----_--------------w.d, a.c.o.f„»n.»,».iMw ___________________. discontd Oct 31742"_____________ZLZ
Veterans’Administrstion, Washington D.C,on--,19— ....ClJAF**-DcduCtl 011 $22 a 00 w (12)
A,----------............................................... ...... per. mq. fro-m j/42^ .NQXZa£
Deduction of pay (or Government ixuurance authorized ar follows:
CUaa D uis'arance deduction of $-. ——— per month for months; ______-_________________________________........
commencing .......19...., and expiring 19.— —^—...---------a —.
for payment of monthly premium en $-— Discontinued ...-, 19.... ———— ---- L. n-
________________________W. D., A G. O. Form No. 30, mailed to ............... Veteraiu* Adaunistxation, Washington, D. C, on 19—
by —...........................................——
(Nome end gnulo <4 forwarding otLcer) C—886&
InSee struc-section— tion
See section XIV, instruction 21. (1)__________ III------------------ __ 5
(2) VI____________________________ 3
(3) VI___________________________ 12
(4)___________1_______________ VI_________________________ 17
(5) VIII___________________________ 8
(6) XIV____________________________11
(7) XIV____________________________ 3
(8) X_____________________________ 7
(9) XIV___________________________21
(10) XIX____________________________11
(11) XIV___________________________ 8
(12) XIV____________________________17
TM 12-255
ADJUTANT GENERAL’S OFFICE
is
REMARKS—Adtjinistrative
Voder this heading will be shown oQ administrative matter not shown elsewhere “5 °.t Ac,laraf!cr «“dionzing pay. Shaw wounds, battles, engagements, etcj record 'C. IV *n,ries no* cel *orth *“®WflCr« “ “ay be required to make soldier's
—BeLi^ipus.j>reJ.erenco..-..Bpi.scQpalian „rTM..?.l-.lQQ..ls.§.uod..Eeb..7/42..JjSi..
—MUi.o.nal _Seryica..Li£e..lnaurfln.ce.T^/?
—amendment. F.ead..and..axplaine£l ...... r...Joay..LC/42........................ ’’
16
INDORSEMENTS
These indorsements are filled out in all cases when a soldier deserts or is transferred from one company or detachment to another company or detachment and in all changes of station except with an organization.
These indorsements will not be used when a soldier is only attached to another organ, tzalion for cither rations or quarters or both.
1st Ind.
.H-U3-91.?t—LB.fant.rys.__Ft BennJLn^_ ___________________
_________________________________________June._4________19 JJ2
T.^*..Q..I<25UhTrTAntryJ„fit..Dix,...N,_J,._______________
This soldier was transferred to _.XQ.ur..cojfflnand___
per R_ar_ JL.S& ._No_?.. _12_ _Hq_. Ft Benni ng, Ga. and Mt Hus orgeniatiun___________________Jun?.. 4 _____ h42
He fast paid to include .—31__________________________. gg42
t,_____A.?...«£».. Cash, ...Major . F_.p.
(Nome and grade of finance officer or agent officer, if any)
Due United States; if nothing, so state_Lclry._FtA__________
. Benning,...Ga....£l._5Q.................................
'Due aoidin at date of J.ransf er.:..current..pay and ....allowances*....................
Thia a Claw E .llolment running which han been deducted Irper
his pa, to include_B-B-Y—F___________________ ]g
This soldier has authorized a Class D deduction for Government insurance which has been deducted from his pay to include__........., 19.___
His character is_
Efficiency rating as soldier ______'I.Xtfi’t/
1 have perronally verified all entries in this indorsement. / —__________________________________________________________
J&S W. PRAG^Gapt 301st Inf
This soldier reported. ,...*114??®..^,, 19 4:2
Her© enter any amounts duo soldier and not paid to date, such as mono* tary allowance in lieu of quarters and subsistence; if nothing, so state.
IStrike out words not applicable. 3—8355
VII------------- 5
VIII------------ 8
XII------------- 8
XII------------ 14
III------------- 6
XI------------- 12
1 or uses of indorsement pages in the service record.
162
163
TM 12-255
ADMINISTRATIVE PROCEDURES
23 ynrai INDORSEMENT 24
Co L 100th Infantry____________________ r.......................... ''................* j
(Srapcny er detachment) Initials Name, grade, and organisation
Pte Dix, No J._______________ (Typewritten or printed)
______JuneT____________________,^2 1_JAMES_W^„PB4£L____________________________
TaTht/uiuiantcmtrai, ' ----------------Capt_3Qls.t..Infaatry.................
.—Brown__________John___________B.........22107631 _____________________________________________
(Inst namo) (First name) (Middle initial) (Army serial No J xynur TA1/TTQ If PPDTfTMQ
__________Private_________ Co'.L IQOth.Xnf_____________ yfL.YS._____JAMES_M._FERKDJS--------------------------- (Grade)___________________(Organisation)______________________________________________Q^pV, 100'1,11 Tnf^DT.Ty
(ma ibe urrice b, ream, <4-Death------------- ----------------------------------------------------- _.
_______________________________ ----------13.42__ W&J...........William .Bj_ Jones______________LLZ .1 ZtjJMXj. _Nj_J.— in(hority-------------— ...................................ls.t_L.t.,_Jto.f antxy_______
(Piece)
Retained in service day® to make good time lost (A. W. 167). * * ....
Absent from doty _ days subsequent to normal date of expiration of term of * ....— — ................
enlistment.
Retained in service......_days foe convenience of tbe Government on account of __..... ..................____
His character ------- -
Efieiancy rating a* ........— ... „
•Final statemenUaroisbed. Z ’ _ ______ _________________________________________
Dae United States; if nothin*, so state _GaH'-.w2xQS._.--....-^.......
_____MR Ldry gl.50----------------------- --------------------------------------------------------------------------------
LLZZTJ77L' Deathi current pay and ' ------------------------------------------------------
fDue soldier at date or_... • -------JZ.-A----------...
allowances ------------------------------------------------------
Address furnished for future references: . —-...-........-...
(Number and street or rural route) .......
. _ — tx)Wa> or p^t office) (State or country)
Signature of soldier:
I have verified the foregoing entrrn^ 1 _ / ’ / ————— — ------------------------------------— —
Name ---------------------------------—....
-------------------------------------------------------
CapvlOOth..Inf. Per.8..O.................. —-----------------------------------------------------
(Grade and organisation)
•Strike out words and figures not applicable. .....................................
♦Here enter any amounts due soldier and not paid to date, such as monetary allowance In lieu of quarters and subsistence; if nothing, so state. .................................................
See section XV, instructions 16 and 17.
164
TM 12-255
ADJUTANT GENERAL’S OFFICE
9. W. D., A. G. O. Form No. 25 (Extract from Service Record). See section VII, instruction 6, and section XI, instruction 13 for uses of extract from service record.
EXTRACT FROM SERVICE RECORD Record of immunization
(See AR 34S-12S) Hype ot yeccinatlon or diphtheria eucceptibilily teat
OF =--------------------
Marks Gerald M 36100987 Braa" DiTK-
h-Sf.----------------------------------------------------------------------Li?™™. .....................
A 1 str n *“** or rural rou%4pcno’ •”<*•> TXPA9A-5?._____ 11/5/40
—AMSSS=;=---mubC W ZZT--------------------------------------------------------------------------------
Nam. and addr.aa at nearul relatrro ...MTS e JOm. A . Marks fit carrier examination, show parasite examined for, and kind of specimen.
___Mother_______140 North Woo3'65.ne Street Bloodtype—_Q-----------
(Ildatioashipf (Number nod Street er'n^^ou^VaouXoo'aUiei’
-------Alexandria__________.Virginia ---.2nd...... i„d.
ic*,to«n,orowroffid ““S?’i .H9...6_th Cavalry, Ft Mover. Va
Person to bo notified in case of emergency MrS o *10x111 As Jf&rkS ' ----- - - in ----------~~-------
Alexandria J?ir^£riia Tins soldier l?B>_s__trfd_.to your CQmmand
^p^^so.7 .od,.!,.,,,.^.^ sePt io
or induction ....23 . .4 m„. per^ $..50, 00___ Ko >S. la.l paid to include .....AUgUSt ...31. ,,42
Aecepiodforaorxireat..Fort Meyer,..Virginia___ by___H,..Johnson, Lt. Col F.D.
Erfiatod oKiHMac.t Fort Meyer, Virginia . „ . *>• •>er.:...Accrued pay and
to .er.. —j_______________________________..allowancesi •
(Words and figures) —— • * . f*has )
Completed----years-----month,_____day, for longerity pay, ™” a E unlng which ha. boon deduel ad from
at enlistment or induction. Ha, oyer_yur>* ,eyries. hi, p,y to include-AUgU S t 31__________ 42
Credo .. PYt Spoeiritat „lill8__ __ Thia aoldier ha. authorised a Class D deduction for Coremment msuraoe. which
"" “« W '•-------------------------------»...
Vk NLD, AR 35-1440 fr Jan 10/42 to ™’Td"G—“-
...-- z _------------------V-rTtr—* y__ been deducted from his pay to include -
->l®°..l.?Z42..inql £10..days),_____________ Ht..b«.et.ri.________Excellent...u?(k3
-------------------------------------------- Efficiency rating as soldier —— X U?
------------------_---_______ I have personally verified all entries'll this indorsement.
Smdenee, fa court, martial; JAMES
Confinement_______ _ (_/ (Nome)
Forfeiture,.... ' ............... ~~... -JJAP.ttkfeb, fcMalSJh- PerS.Off
——- ....... ------— __—_—___________(Grade and organ
Detained pa,-----pn 'AX--------------------- REMARKS
Deduction for Oa,s Erifrim.nl, $.?.....P_0^r Her. will he .hewn ,ud> other entrio. not aet lOI,h daewfar. u ms, b, r.-fr.d
Deduction f„ O... D insnrmme. $_pee month. “ h »' * «“* "»»•<«■
Deduction for Class N insurance, $_.... per month. -____________________
PRIOR SERVICE ____________________________
—----------- from------.,19....,t.______j9 -----------------------
(Co., regt., erm, or service) ’ ” ———
Discharged aa..........; character__ ————--------------------------------------------------------
(Grade) ---
By reason of_____________________________ __
---- ----------from-------,19...., to_____________ _J9
(Co., regt., arm, or service) "" ““— ----------___________________________
Discharged as-------character________ Service record with inclosures transmitted uComdt Cav School
By r..^, ri__IV______________________________ -W-X.il9Bgg_Capt_0_aT Sept ~10~ ,.42
W.D..A. 0.0. Form NO. ZS lO-PMTS-tr ----I„fr.rjndfrid|uJ elmhH; reccri
April 23, IMS 10^-21X13-2 I Indmdtral eqinpment record. 'Strike out words not applicable.
CFO 10—25678-2
Front Back
TM 12-255
ADMINISTRATIVE PROCEDURES
10. W. D., A: G. O. Form No. 27 (Statement of Accounts).— See section XI, instruction 29. This form is prepared by the disbursing officer and the regimental and company clerk will not be concerned with its preparation, only with the facts stated on it.
STATEMENT OF ACCOUNTS
(See AR 35-2480)
Martin.^ John W. .. 361OO798_
“~\Lwt name)*” (First name')'” (M]dd'le'tnItIaiJ"’CAxmy”Serial No.)
private, Co L, 100th In£
’(Grade) (Speciaiist* rating) ' (Organization)
Accounts closed because of ————
Dishonorable discharge suspended, confined at----
Account paid on Voucher No.__________i.—----------accounts
of the undersigned for________--------------------, 19
Following items of indebtedness not satisfied by ao crued pay and allowances:
Exchange..................................................
(Station)
Poet laundry J?------------------------
(Station)
Post tftilnr ------------------- .... ■■■■
(Station)
Company fund.
(Organization and station)
Clothing
Camp and garrison equipage---------------—-
Lost or Damaged Property M/R $6.55
Amount forfeited to U. 8. Soldiers’ Home by reason of desertion or dishonorable discharge----------------—
Ft. Dix, N. J. Arthur W. Taft
(Place) (Name oF disbursing officer)
Deo19.4?.____________________..E-tP.*._______________
(Date) (Grade and organization)
1st Ind.
W. D., S. O. 8., Office Chief of Finance,----------
To The Adjutant Genebal.
Above statement is in accordance with the voucher cited.
W. D.» A. G. O. Form No, 27
(March 31,1042)
1(J—277M-1
165
TM 12-255
ADJUTANT GENERAL’S OFFICE
11. W. D., A. G. O. Form No. 28 (Soldier’s Individual Pay Record).—For instructions, see sections VI, XIII, and XIV.
Back
SOLDIER’S INDIVIDUAL PAY RECORD
W. A. O. O. Form No. 28
March 26, 1942
16-28144-1
Front
166
War Department PENALTY FOR PRIVATE USE TO A VO 10
OFFICIAL BUSINESS payment of postage, »3oo
THE ADJUTANT GENERAL UNITED STATES ARMY WASHINGTON, D. C.
U. S. A.
TM 12-255
ADMINISTRATIVE PROCEDURES
SOLDIER’S INDIVIDUAL PAY RECORD
IMPORTANT
No payments to you will be made without this pay record if you are separated from your organization. Retain on your person at all times.
No changes or alterations will be made in this record other than as provided in instructions on page 8.
It this pay record is lost, report at once to your organization commander.
It this pay record is found and owner cannot be located, drop in U. S. mail— without postage.
(1)
Name_____Gerald M. Marks____________________
Army serial No.....-36.IQ.Q2.87_____________
Grade_________EY.t._________________________
Years of service —2yS.ar.S-. .l.month.______
(On date of opening this book)
Insurance, amount and class.. $.3>QQQ ...N_ Insurance premium, monthly. ...M.
Allotments, amount and class....$.4.*25 ...E_ Compulsory allotments, o
amount and class__________ $..4.2.*y4.jF.
Pay reservation, class A____ $.3.*.7.5._____
Technician grade..... None
(1)
(2)
(3)
(4)
(5)
Additional pay for .......K9XL®...................
Person to be notified in case of emergency:
.,Mrs. Jennie A Mar ks..............
.... ” (Name)...................~
Mother
(Relationship; if friend, so state) ' ——
JLQ.Jlar.th.lilaadbitia.^.t..^...................
(Number and street or rural route; if pone, so state)
____klexaadEXa__________________Virginia
(City, town, or post office) (State or country)
Date of opening this book .A.UgUsfc__10 , 1942
(Signature of enlisted man. Name, grade, and arm or
IS
not enter organization)
(2)
(1)---------------------------------
(2)---------------------------------
(3)---------------------------------
(4)--------------------------
(5)---------------------------------
See section—
XIV__________________________________
XIV__________________________________
XIV__________________________________
XIV__________________________________
XIV__________________________________
Instruction
21
21
3
17
11
167
TM 12-255
ADJUTANT GENERAL’S OFFICE
CHANGES AFFECTING PAY STATUS
(1) C1..E Almt dis iontd Sept. 1/42 __
(2) Ql..A..Pax..Reseryation_$3.t25_____
.discQntd..0ci<„iZ42_____________
(3) .ApfeLCEl ___
CASUAL DATA
Date reported or picked up. Name, grade, and arm or service (Do not enter organization) only of personnel officer or commanding officer
INSTRUCTIONS GOVERNING THE ISSUANCE AND USE OF SOLDIER’S INDIVID-
UAL'PAY RECORD
TPAen issued.—Upon enlistment. Date of issue will be endorsed in soldier s service record on page 13. pageC2>arafi
(8)
O. s. SOVERNMCNT HUNTING CFFICt 1&—2S144-A
DEDUCTION DISBURSING OFFICERS
’ Pay *, Name, grade, and
Date from Govern- ... , Comnul- reierva- . arm or aervice
and to— mentin- A!!ot- WY ai. tion Voucher J only of personnel
/“I Hr
See section—■
(1)________________________________ XIV________________________________________________________
(2)________________________________ XIV________________________________________________________
(3)-------------------------------- VI________________________________________________________
Instruction
8
13
3 and 12
168
TM 12-255
ADMINISTRATIVE PROCEDURES
I
12. W. D., A. G. O. Form No. 29 (Authorization for Allotment of Pay).—
AUTHORIZATION FOR ALLOTMENT OF PAY
(See AR 35-5520)
Hartford Theodore (None)______________.30.259831_____Co L,„ 100th^Infantry___________
(Last name)* (Firstname)' (MiddleInitial) (Army serial number) (Grade) (Company, regiment, or arm or service)
The 1 named above hereby authorizes a Class ....N------—..........—............
(enlisted man] (Type of allotment)
allotment of his pay in the amount of ?4§ ..... per mOnth for ...A^ef inite-months commencing
...July.. 1 ( 19.. 42 .xFXapeX.jC J33JJP puiSuo pus§
(1) See section XIV, instruction 3a.
(2) See section XIV, instruction 3c.
169
TM 12-255
ADJUTANT GENERAL’S OFFICE
13. W. D., A. G. O. Form No. 29-5 (Application for Pay Reservation for Purchase of Defense Savings Bonds).—See section XIV, instruction 11, for preparation and disposition.
original WAR SAVINGS BOND, CLASS A PAY RESERVATION APPLICATION Dophcer. □ nurse. □ warrant officer.
(See Instructions and conditions on reverse) g Soldier. □ Civilian. □ Contract Surgeon.
1. Place...If”#..Dix,.. New. Jersey................. Date 5.___________________________,19.42..
n Mrs (Station, post, or camp) (City) (State)
2. I, □ Mr.’...Private____Burst.______________....Peter.................K.______252.72.4.91..
Q Miss (Grade) (Last name) (First name) ■ (Initial) (Serial nuriiber)
J. of_____lQQtU..I.?l£antry__________________, hereby request and authorize a Class A Pay Reservation from my pay for the
(Regiment and Arm or Service)
4._____________purchase of War Savings Bonds, Series E, in the denomination of: □ $25 □ $50 □ $100 □ $500 □ $1,000 MATURITY VALUE, at the rate of $_^*.Z5____'each pay day beginning with pay due me on..................., 19-42.,
5. my pay-roll period being IX] monthly, □ semimonthly, □ weekly. I further agree that in signing this form I understand that this authorization will remain in effect to include last full month of my enlistment, period of active duty, or employment with War Department, unless revoked by me, in writing, prior to that date, and that sums reserved pursuant to this authorization will, not bear interest before they have been converted into War Savings Bonds.
6..............................Register bonds in my name—At..894..£QUj)h..Eas_'t._5.’t-«., _ALb.a.uy._BeW_.YQrk..
[□ Co-owner— }□ Mrs. (Number and Streep (City) (State)
7..................................List as my 5 or □ Mr..............Hurst_.C.lare.nQg____M.....
IE Beneficiary— □ Miss. (Grade) (Last name) (First name) (Initial)
Caution.—See instruction No. 7 on fa_______________________Al-.t any______________JJ.QAy.._Y.Q.C-k._
reverse. j—j j^rs. (Number and street) (City) (State)
8. Mail bonds to*— □ Mr. -----------------------------..._________________-
Q Miss. (Grade) (Last name) (First name) (Initial)
At-----------------------------------------------------------------------
(Number and street) (City) (State)
9. Hold bonds in safekeeping in the Treasury Department at no expense to me and mail receipt therefor to me*— At _______________
(Number and" street) (City) (State)
10.______________________________________________________________________________________I direct that when my Bond Account is closed out the unapplied balance thereof be refunded to me— At Company L 100th Infantry, Fort Dix, New Jersey_____________________________________________
(Number and street) (City) (State)
11...Entered on Service Record or Pay Card by —.—.
--------- (Initials only) .
•Select plan desired.—USE ONE, NOT BOTH. ■ - s/ . • .
Wherever a box □ appears, it is essential that K,
subscriber indicate by check mark (V) th® ap- -“7* 1 7e“—u”:i—7—Ssf-Se.Jt------........--
propriate title, status, or designation. Mark not k ) k_ Z-/V / *. (Signature of subscriber)
more Htan ONE box under each heading. /fl JAMES M. PERKINS, Capt Inf
W. D., A. G. O. Form 29-5—Revised JO- -------------------—-—....——--------------
Form /approved by Comptroller General, U. S. f / (Signature of personnel ox other responsible officer with grade and organization)
May 28, 1942 16-28506-1
170
TM 12-255
ADMINISTRATIVE PROCEDURES
14. W. D., A. G. O. Form No. 30 (Notification of Discon-
tinuance of Allotment).
NOTIFICATION OF DISCONTINUANCE OF ALLOTMENT (So. AR 35-5520)
u s ._N1jIju__________
(Number and street) (City) (State) -----
4.____________________________________________________________________Lthe individual named above, hereby request that the following changes be made in the amounts, names or addresses of owners, co-owhers, beneficiaries, etc., of the War Savings Bonds I am purchasing. In the event of a requested change in the amount of deduction each pay day or in the maturity value of such Bonds, I.hereby authorize any balance in my account not already used for the purchase of Bonds under my prior authorization to be applied to my credit under this authorization. 1 understand that this request can be made effective only insofar as.it applies to Bonds not already issued, and after it has been received by the Chief of Finance, War Bond Division, Washington, D. C. State hereon change requested: _______________________________________
5. ____
7._____________________________________________Entered on SERVICE RECORD or PAY CARD..._____ oLsubscriber)
(Initui, only) 6. AMES. IL.. PERKINS. Gap
OR /^Signature of personnel or other responsible officer with grade and organization)
8. It is requested that the War Savings Bond account of the individual named above t>e clwera out for the reasons stated below and that the unapplied balance in the subscriber’s account be sent to him at the address given on the original authorization. OR, if such address has been changed, to him at (see instruction
No. 8 on reverse): _ , (Number and street) (City) (State)
State reason: .. _Soldlera.reque.si___________________________________________________________________
9._________________________________________Entered on SERVICE RECORD or PAY CARD____..... /
(Initial, only) -M. - -PERKINS-Cap
W. D.t A. G. O. Form NO. 80-5 Revised / / (bignature of personnel or other responsible officer witn grade and organization) *
Form approved by Comptroller General, U. 8. Wherever □ occurs it is essential that the appropriate title, status, or designation
June 19, 1942 le—asos»-l be indicated by check mark. Mark not more than ONE box under each heading.
172
TM 12-255
ADMINISTRATIVE PROCEDURES
16. W. D., A
G. O. Form No. 31 (Furlough.)
ORIGINAL
FURLOUGH
(Seo AR 615*375)
TO WHOM IT MAY CONCERN:
Pursuant to authority given in.
AR 615-275
a FURLOUGH is hereby granted to
(Give full reference to orders or other authority)” ' .........Jones_________ Charles............L.______31415790___________Pvt_______Co L 100th Infantry (Last name)____________(First name) (Middle initial) (Army serial number) (Grade) (Company, regiment, and'arm or service) "*
tor .,12... days •from.. J9?)® 16., ...19 Z.2
(First day of absence) (Last day of furlough)
Ha is authorized to Vtoit...J?®iertOwn^Jfew York________ Ha raport for duty on ar before ....JJjne .26______ 19.. 42
(Day due to return)
_____^omnwiding Officer, Company L, 100th Infantry, Fort Dix, New Jersey.
(Organization and station, or military station nearest point of departure from the UnitedSUUs) tt-t
For the Commanding Officer:
Place. ?ort Dix» New Jersay
Date.____
.. 19.A?
THOMAS A DUBOIS Captain,.. Infantry,....
(1)
szammoodaac. Adjutant..
MEMORANDA FROM COMPANY COMMANDER
This soldier was last paid in full to include.
&JS&2&261PCXSXXZ2QCQC He will bo included in the ration account of his organization to include r Jun6 15 L, , 19.
Previous furloughs in current enlistment: _.FPQ»R.. JcUl-.l/42. to Jan 10/42 - IQ d&yA.
Soldier’s age ...?.3._years; height.5. feet .....9... inches; build ...Medium.. ; eyes ._Bl.Ue..
signature ___. address on furlough ...3Q2.JIprth..Wate.r St.,,
CnAKLES L J/ JONES
......................_ He has been informed that the Government will not pay hospital or medical expenses incurred by a soldier while on furlough. (Act of Congress of MarcJUL 1923.)
complexion Fajr
hair_..Br.QWO..
(2)
(3)
Captain,.lOOth.-InfantryoKtoeoKtout .Pers..O-
(Grade, etc.)
THIS STAGE WILL BE USED FOR REFERENCE TO HIGHER AUTHORITY, WHEN NECESSARY, AND FOR THS ACTION OF SUCH AUTHORITY THEREON (When so referred the certificate above win not bo completed until approval below Is returned)
W. D. f A^G.^O. Form No. 81 ’Atjlka out words not applicable j rm
Front
See section— Instruction
(1)------------------------------------------------------------------------------IX________________________________ 5
(2)______________________________________________________________________________IX________________________________ 3
(3)______________________________________________________________________________IX________________________________ 4
173
174
TM 12-255
ADJUTANT GENERAL’S OFFICE
CERTIFICATE AS TO DATE OF ARRIVAL WITHIN CONTINENTAL LIMITS OF U. S. ° | I
AND SUBSISTENCE FURNISHED EN ROUTE. g |
s b-
The quartermaster or agent of an Army transport or other military transportation, the paymaster of a naval vessel, or purser of a oommcrcia I ®
vessel, upon which a soldier Is en route to the United States for furlough, will certify below as to date of arrival within the continental limits of the United States, and as to subsistence furnished en route. ?
r i
I certify that subsistence was furnished the soldier named in this certificate of furlough from_
19___, to_________________ 19___, both dates inclusive, on------------------------------------------ I
(Date of arrival Id U. 8.)
________________________________ which arrived at________------------------------------------------- g-
on---------------------, 19_______________________________________________________________________________ §
g-
_________________________________________________________________ 8 (Slgnaturr.j__________________________________________________S3
(Grads anil other ofidal designation.) Q P. HP'' >
H Ju to to to o PC) to
............C.ap.t&ijl$...Q.«2£<£.*....--. Voucher No.
(Name) (Grade)
the accountable officer ..................................................................... .......^6...............
(Organization or agenvyy
.........F.ort.T.i.x.,...l:fe.w...J.exj5.ey....,--
_____________________(Station)----------------_______________________
W D., A. G. O. Form No. 36 • See AR 345-300, AR 35-6620. and AR 35-6640. 3-42S3
September 10, 1937 t Strike out word not applicable.
TM 12-255
ADJUTANT GENERAL’S OFFICE
20. W. D., A. G. O. Form No. 40 (Certificate of Disability for Discharge).
’National Guard.
5ExfatKicR«se»Bexflai>at
CERTIFICATE OF DISABILITY FOR DISCHARGE
(See AR 600-500 and Sec. II, AR 615-360)
OF
Jackson, Harry B. 23004378
(Last name) ('First n*moj*”*"(M?ddl'e’ujeiai) "(Armyeerial aumbert
Private Co C 100th Infantry
T ndurt AdlGrO'il)> (Rosiment or arm ...
— Apr. 11.19.41. Dayton., Ohio..................
bT J.C. Byers, 2d Lt Infantry
Age at enlistment ?.? yrs. and .1. mos.; occupation..._
Prior service (total) .9.. yrs. and .9. mos. Last discharged.
Recommended for discharge on account cL—
..9.hr9.ni.Qz...^ightz cause j^d nature
(State nature of disability)
undetermined.
Became unfit for duty from present disease or injury (dole) .?.®P1_.5/^42
Disease contracted or injury received (date and place) 1P..195.5.
Existed prior to induction.
When disability arose soldier wm (state duty and service. U absent from company, cause and _Pvt
Co C 100th Infantry
Capae of disease, or circumstances under which it appeared:
Efttl.P.UL.denies any venereal disease^. ... Infected mass has been present in right testis for 2 months. Claims some pain in right testis on hdavy lifting. Claims similar mass was removed from left testis following injury in 1935
REPORT OP BOARD OF MEDICAL OFFICERS
Fronra. careful consideration of all the evidence obtainable in the case and a critical examination of the soldier (see sec. I, Cir. No. 148, W. D., 1941), (for Line of Duty see par. 19, AR 40-1025 and Cir. 226, W. D., 1941),
WE FIND: That he U unfit for service as a soldier because of
EpjLdidymi.t.iSj...q.hro.uic.*..r.ight*....Cau3e— snd nature mdete.rmine.d,....Manlfe.atad. . by...Urg9.f irrania?s.at...s.id9.._0f..£lobu3._. minor, right testis, and smaller nodular mass at side of globular major. Palpable firm cord communication from, globus minor mass to indurated some-
Moderatei enlargement andthickening________________
seminal vesoicles, bilateral. Incap-ap.iAate.s..in..that. .soldier, is unable.to. P.e.r.fQ™. .drills*.,mar.chajs.,..jand..x>.thar.___
duties. required. pf..a..s.oLdi.ex...b.e.aa.uaa_. of pain in right testis. Further hos-pitalization not considered.nec.essa.ry. as maximum degree of improvement has been attained*_____________________________________
Fort Dix, N.J. ............................ oxnmanshv.
15.1?
•Strike out words not applicable. W. D., A. O. O. Form No. 40
November 24, 1941 te-toise-i
CD
See section XII, instruction 1, for preparation.
to—10189-1
(2)
See section XII, instruction 4, for preparation.
180
TM 12-255
ADMINISTRATIVE PROCEDURES
That the disqualifying disability incurred in active service.
That the injury or disease exist prior to
That the injury or disease • aggravated by active service.
That the disability due to his own misconduct.
That the disability in line of duty.
That the medical officer who .*^Sd the soldier .■j®JJb!amab!e.
__.?.4_Indorsement
. 200th. Inf. Div... S e.pt.J 5„_42
To the Commanding Officer
100th Infantry, Ft. Dix, N.J.
WE THEREFORE RECOMMEND THAT THE SOLDIER BE DISCHARGED For disability ^^line of duty and to his own misconduct.
Length of time case has been under observation of one or more members of the board___.OR.?..Week.
The soldier •^ia^t^eeline trea!r
gf disability.
. Pvt. Harry B. Jackson
The discharge of -i----*---------------------—
13004378 ________Ft.__DiXj._N.,J...directed.
b approved and transfer to Sta Comp
.a or. Major..General.jn L.SON..
(Name)
D. DEAN* Capt MC
(Arm or Berries) ’
_!±JCx.l4QBRIS^lst..Lt MC
>) (Grade)
•Strike out words not applicable.
HENDERSON
-Captain, AGD~
........Indorsement
■Ag.S.t,. Adjutant. Gell.
1st Indorsement 42
. .Station..Hosgital. Ft. Dixz N. J. Sept 13/ (Medical unit—hospital) (Place)(Date)
To the Commanding Officer ___
(Unit or otatlon)
2d Indorsement
K«i•» A. G. O. Form No. 44
January 15, 1937
3—6171
• In case the Extract Copy of Morning Report is offered In evidence before a court martial, it must be detached from pages 1 and 2.
(3)
183
TM 12-255
ADJUTANT GENERAL’S OFFICE
23. W. D., A. G. O. Form No. 45 (Descriptive List of Deserter or Escaped Military Prisoner From the Army of the United States).—See section XI, instruction 16, for preparation. The number of copies prepared will depend upon how wide a circulation of the description is thought necessary.
DESCRIPTIVE LIST OF DESERTER OR ESCAPED MILITARY PRISONER FROM THE ARMY OF THE UNITED STATES
(See AR 615-800)
The man described below is MKttgyyyrtfr.
D©St from the Army of the United States, and his return to military control is desired. If apprehended by you, either deliver him to the nearest military post, camp, or station or hold him and inform the nearest military post, camp, or station that he is in your custody.
For payment for expenses and services, see paragraph 2 on the reverse side of this form.
W* 36100728.______________
(Last name) (First name) (Middle initial”) (Army serial number)
W-SS*®*________P.°®12s?3(.L,..109.th..I?ifantry_
(Grade) regiment, and arm or service)
Accepted for at .Baltimore, Maryland
RaiteCBdc Inducted January 1g19 at... Baltimore,. ..Maryland.
yggrtffi}* .. September 11 19
at _______.Fort ..Dix,. New._Jersey
Born in...-Baltimore,...Maryland__________
(Town or city”) (State or country)
Age „22____years; occupation ..Salesman________
Eyes ; hair complexion ^^dy.
Height ....5... feet _—.11 inches.
Residence /...Baltimore, Lid.
(Name and address of nearest relative as given by soldier)
_..Ma^- U Martin (Mother)
(Name and degree of relationship)
1621 Pratt St., Baltimore, Maryland
(Address)
Name and address of person to be notified in case of emergency as given by soldier:
_.*irs,.. Mary1. Martin._(Kother)
(Name and degree of relationship, if friend”, so state)"" 1621 Pratt St., Baltimore, Maryland (Address)
Remarks.—Prominent scars and marks; also any peculiarities in appearance, clothing worn at desertion, cr any other information whichrnay aid in apprehension.
Scar, lies, oXeyjps>P’fe,eye. _____
T „ ’JOHN OUA^ATEIi,'................
/ ■/---Colonel,_____iQQth Tn fan tty.
V -U Commanding.
FpPtjDix, New Jersey (station’;' ................. ~
.September_____1?______ 1942.
(Date)
W. D., A. G. O. Form No. 45 Sept. 18, 1941
•Strike out words not applicable. 16—M06W
184
TM 12-255
ADMINISTRATIVE PROCEDURES
24. W. D., A. G. O. Form No. 46 (Report of Apprehension or Surrender of a Deserter).—See section XI, instruction 25, for preparation and disposition.
To be forward e«l in triplicate.
REPORT OF APPREHENSION OR SURRENDER OF A DESERTER
(See AB CIS-300)
Martin, John Tf. 36100798
(Last name) (First name) (Middle initial) (Army serial number)
...Private, Company L, 100th Infantry
(Grade) (Company, regiment, and arm or service)
September 11, 19h2 ,
(Date of desertion)
an alleged deserter,
•surrendered himself
at Fort Dix, New Jersey_______________
on 0ec....l.7.( 19_.k2, and was returned to military
control at Fort Dix, New Jersey
on _DeoanheE_IL____, 19Jj2
by
"■Reward for apprehension *^g/no^ been paid. /7(-
jatos M. PARKINS, Captain, 100th Inf, (sigMiure, wan f iceaajwteie.
Place Fort Dix, New Jersey______________________
Date 2--—
1st Ind.
WAR DEPARTMENT, A. G. O.,_______
19.----
To_________________________________________________________...
Service record, individual clothing record, certified copies of extract of morning report, list of abandoned clothing, physical record, and evidence gathered, at desertion are furnished herewith.
_____inclosures.
Adjutant General.
Headquarters_______________________
__________________________________, f9____
The charge of desertion against the soldier named above has been disposed of as follows:
•Tried by CM and convicted of’desertion *AWOL only.
•Removed as erroneously made.
•Restored to duty without trial.
•Soldier discharged for physical unfitness and desertion admitted.
•Soldier discharged for physical unfitness and desertion not admitted.
•Strike oat words not applicable.
W. D., A. G. O. Form No. 46
March 1, 1941
Adjutant.
«PO 10—20187
185
TM 12-255
ADJUTANT GENERAL’S OFFICE
25. W. D., A. G. O. Form No. 52 (Report of Death).—See section XV, instructions 1 and 23, for preparation, instructions 24 and 25, for disposition. Form No. 52 is initiated by surgeon or medical officer.
To be forxoarded in duplicate
No.__________
REPORT OF DEATH
(S.O AS 000^50)
Williams, James B. 6797796
(Last name) (Firstnamo) 7m iddie'initlaij (ArinyseriainumbS)
Private,___________Company L, 100th Infantry
(Grade) (Organization or arm or service)
died______September..._.__17_________19 42
The total monthly rate of pay of the deceased, exclusive of allowance for subsistence and quarters at date of death, was S-. bP.t.QP..................
Date of current enlistment...______________________________
Completed------?.— yrs. ....A.... mo?. ...AL... days service for
longevity pay at date of death.
_______________________.___________;_______
Qualifications for which soldier received additional pay. (If for qualification in arms, cite order) ______________
at___Fort_J5ix,___New__J_er sey
Nature of disease or Injury Gunshot wounds in_________________
..abdomen and chest.
Direct cause of death ® f
Riot Gun while on Guard Duty.’.................
Death in line of duty and the result of the
C ap tai n, 100th Lnfantry.
_ (Grade and organization) Personnel Officer.
_____________SETH B. PARSONS,__________
(Signature of medical" officer)
_____Captain, Medical Corps.
•puna Fort Dix, New Jersey
Date September 17, 1942_____
Date September 13,. lg 42
*The report of the surgeon is approved.
Date and place of burial. (If not interred at station, state disposition made or to be made of remains)-.Remai ns to ks„gh.ipp.e.d to nearest relative Mrs. John
A. Williams, 109 W. Roe St, Milwaukee, rriTS'cmTS'TTr;".............--------------— . x
Remarks; - -f tnternment ..be at Riverside CemeterylMi lwaukee, Wi_s.co.nsin._____________
ATWATER," Colonel, 100th Infantry.
Commanding.
•Strike out if inapplicable.
W.D., A.G.O. Form No. 52
July 1, 1933
Original to file_______
Copy to Finance Officer
8—cue
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ADMINISTRATIVE PROCEDURES
26. W. D., A. G. O. Form No. 54 (Inventory of Effects).—See section XV, instructions 31, 32, and 33, for preparation and disposition. Class I and class II effects distinguished by directions on the form.
INVENTORY OF EFFECTS (&3e AS 500-5W)
Williams, James B.6797796 (Last name) (First name) (Middle initial) (Army serial number) late a Private, Company L, 100th Infantry (Grade) ’ (Organization or arm or service)
who died on the __day of ------------ IS^2
CLASS U—Continued
CLASS I—Saber, insignia, decorations, medals, campaign badges, watches, manuscripts, and other articles valuable chiefly as keepsakes.
NUMBER ARTICLES •package NUMBER
1 Medal. Expert Rifleman
1 Watch, wrist, Bulova
1 Diary, leatherbound
•To bo filled out only in case at shipment to The Adjutant General
Specie— $_________
Money <
[ Notes... $ ..u—
I certify that the foregoing inventory comprises all the effects of the deceased whose name appears on the first page hereof, and that *ihe effects were delivered to _John_A._MlMams__(mothejr)_109 (Give name anddegree of relationship; if legal representative
Vi, Roe St., Milwaukee, Wisconsin._______________
or beneficiary named by the deceased, so state)
CLASS H—Other effects
1 . Suit,_ civilian, serge______
1 Shoes, civilian, black, pair
1_ Package assorted articles^
Buttons, Cigar Lighter, Neediest Thread, Books, Pictures, Tie Clasp, Collar Holder.
Summary Court
Fort Dix, New Jerse-
(Station)
September 19________________to 42
(Date)
•Strike out words not applicable.
A.0.0. Form No. 54 July 1.1933
1&—21 IM
16—21164
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ADJUTANT GENERAL’S OFFICE
27. W. D., A. G. O. Form No. 55 (Honorable Discharge From the Army of the United States).—This form is included as a sample discharge. Since these will be made by units of the service commands, they will not affect the company or regimental clerk.
Honorable JBiscijarge
from
9rmp of tlje ©ntteb States
TO ALL WHOM IT MAY CONCERN:
Qfyifi is to Certify, That*____Robert p. jackson
t..-l?°l5.gl5,..Sergggnt,i..Hggdquarters Company, Station Complement, Ft. Dix. N.J. _ THE ARMY OF THE UNITED STATES, as a TESTIMONIAL OF HONEST and Faithful Service, is hereby honorably discharged from the military service of the UNITED STATES by reason of t___
..Hgadaigrt.?.™Division, Ft. Dix. N.J., 16 September 1942
Said__________________.?.°k®.r.i.Pt..jJackspn __ was 5Orn
in —..P*X?.9.P................ in the State of.....Ohio_______________
When enlisted he was......years of age and by occupation a_____________
He had —.............eyes----Brown........hair,._________complexion, and
was------A-------feet.....?______inches in height.
Given under my hand at_______Fort Dix, New Jersey£1^
— day of.§.gp±®2k®r---- one thousand nine hundred and forty-two
Commanding.
See AR 345-470.
•Insert name; as, “John J. Doe."
°f &s “1820302”; "Corporal, Company A, 1st Infantry”;
Ilf discharged prior to expiration of service, give number, date, and source of order or full description of authority therefor.
“Sergeant, Quartermaster Corps.” 19—loses
W. D., A. O. O. Form No. 55
April 30,1041
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ADMINISTRATIVE PROCEDURES
ENLISTED RECORD
OF
----Jackson, Harry. - 130056/. 5-Sergeant r /•/ITtnaZL a---------------------------------------------------------(Middies . SSSw'— £1aSj-
Enlisted orsiudnetAd,1 —&pr.D—14——.19.41.., at Dayton, Ohio
Completed...........1------years........5.—...... months, ......5.---------days service for longevity pay.
Prior service:2....None__________________
Noncommissioned officer: Sergeant,..November 14, 1941
Qualification in arms:3 -^-Pert :....Jtoe..26A..19.41,..S0-#159., Hq,.,...234th Inf,...June .26.1241
Horsemanship: N°i_®9“St®4___________ Army specialty: Clerk
Attendance at:_______None.........
D j ». » 1 (Name of noncommissioned officers’or special service school)
Battles, engagements, skirmishes, expeditions: ...None_____
Decorations, service medals citations: ..Soldier' s Medal, August lj>, 1941
Wounds received in service: _.
Dale and result of smallpox vaccination:4...AP?il 15,. 1941 • ..Yaccinoid..
Date of completion of all iuphoid-paratubhoid vaccinations:* April 27, 1941
Date and result of diphtheria immunity test (Schick):*____None________________________________
Date of other vaccinations (specify vaccine used):*..Tetanus..canpieted;..May_.17.,_. 1941
Physical condition when discharged: zS)__________________________ Married or single: ....Single.
Character:
Remarks:* .... No. time. lost, under .AW...lQ.?.l.JS.01dlex..entitled.to..travel..pay*._______
enlistment" dat° °f InductIon only ,n Cft3e of tralnee Inducted under Selective Training and Service Act, 1940 (Bull. No. 25, W. D., 1940); in all other cases enter date of ’ For each enlistment give company, regiment, or arm or service, with Inclusive dates of service, grade, cause of discharge, number of days lost under AW 107 (If none, so state), and number of days retained and cause of retention in service for convenience of the Government, if any.
• Give date of qualification, and number, date, and source of order announcing samp. « See paragraph 6, AR 40-215.
of m E be r Pfth^N1 .of enlisted men of the Regular Army Reserve and the Enlisted Reserve Corps and dates of Induction Into Federal Service in the cases
memoera or ine National Guard. is—iocs® o. t. governbekt printing office
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ADJUTANT GENERAL’S OFFICE
28. W. D., A. G. O. Form No. 58 (Noncommissioned Officer’s Warrant).—See section VI, instructions 8, 9, and 11, for preparation and disposition.
firing rd the United States
nil who shall see these presents, greeting: 70X0111 igc, Ayffifia^6fccytfifMds ad-Corporal-------------
dnlA A A eAerve an/ fidta dadovdi adc/'acZ/nS film /tme A Arne, ad Ae dAad receive film Atd defidAr (Ajtfitdd an/ MlncammAddieA (Zfificcerd de/ovw Atm, actxwt/Zny A /Ae toed ad ddctfiiA'ne efild'd. (i^inCn am/e* my Aa/ieZa/_Fort Pjx,New Jersey-----------------------------
d/d__ Fourth___________ t/ay ofi._June___An de-yea* efioav Ole/erne daadane/m'ne
Aano-a«a
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ADMINISTRATIVE PROCEDURES
29. W. D., A. G. O. Form No. 66-1 (Officer’s and Warrant Officer’s Qualification Card).—See section II, instruction 17.
k ■1..-. • a ~ iv 4labk ■■ •I- • I" •
° ___/IUmtn________C \^eS |(5jrl/£> |(V I
“ * > ... ■ ■ — (LAST NAME) (FIRST NAME) (MIDDLE NAME) SERIAL NUMBER | *RM OR SIRVICS | COM FOMENT | HEIGHT WEIGHT DATE OF BIRTH „
J (9)-© YEARS MONTHS ARM OR SERVICE COMBAT OR AOMIN. DUTY (11) »© = -----====i==ss= ■
* w ■ u WAR SFRVICF __ LIMITED
— -- ----- ----------- SERVICE PHYSICAL-- -------OVER-AGE IN GRADT RETIRED J;
W <3 > — ■■■ - ! TV === -- (12) -® SERVICE OR _ ~
< (10)-® YEARS MONTHS CORPS AREA TY>E DUTY RESIDBNCE OUTSIDE RJb A T J / *7 "7 ’ °
t CCC ~~t 7--------- CONTINENTAL U. S. LOCATION _ ARS _^<_MONTHS.____ "------
“ — £ _____________________________(M)*® GRADE—APPOINTMENTS AND PROMOTIONS_ £
®_______________(junior grade) warrant OFFICER 2ND LIEUTENANT 1ST LIEUTENANT CAPTAIN MAJOfe LT.,COLONEL. COLONEL :« *
** - DATE APPOINTED OR PROMOTED J iffa ’ " **
** "jo DATE OF RANK IN GRADE J- ’ \
* *"j!_________________(15)-® RECORD OF SERVICE (ONLY PRINCIPAL DUTY OF 3 MONTHS OR MORE DURATION)_ o
” - 2 I TYPE OF DUTY UWITdgRsMT'0W |—fe'|lNITIALs| TYPE OP DUTY UN'T.ORGAMZAT'ON I-ItTLt.AIS g 8 t
- * * P/it lejJet- CpL /Mf/ Suf Amfo/ri P WAT-_______________2 " ”
0 ° CoJj^iaU^jL CoL Mod Zh-f Aug/l/d_________________________________________________~ 2ZZZ S I • •
•«• ’ll ---------------------------------------------------ZZZZZZZZZZZZZZZ ■ ~ ZZZZ = » °
» * >__________•___________________2ZZZ2Z ' -
° ° ;______________________________________________________:____________ .
n « f i --------------------------------------------------------o
_________ (16)“® SPECIAL SERVICE *SCHOOLS_ _________(17)«® GENERAL SERVICE SCHOOLS J------------ " F'RQM>Ar,ESTo' ' SCHOOL_ COURSE_________tt*™ COMMAND AND GENERAL'STAFF SCHOOL Volleg*” ARM^mDUSTRIAL NAVAL WAR ~-'
6 * /H-fautiy ~ CoMfunv Officers ? L, L, ? - -
8 , o ____;__________'____________'_______________________(H)-® LANGUAGES____________________| . .
c j U ____________________ SPARISH FREICM CfRMAR CHINESE RUSSIA! JAPANESE WIOTHER |jg||
" ® :____________________________________________,re*» *//________________W/l s'"
—U, r I----1_______________________________________,I"TE MIL______________________w/l ; ■ ■
s 2 II I „ II ||translaTe \Wc/l\ J I |Ja*re/ |i| o j
o . P“. . ,s :? X"’r t v j? •.* °* •; 7 s ? t *.* ? ? ;:l *
Front
494350°—42---13
191
TM 12-255
ADJUTANT GENERAL’S OFFICE
note: DO NOT ATTEMPT TO FILL OU T THIS CARD Wl THOUT FIRST B E C O MING FA MILIA R WITH AR 605-9O MARITAL STATUg AND DEPENDENTS: SINGLE,... ..MARRIED PLv_0^.2^p—. _' XLuthcr wt)WTS __|
(20) LEGAL RESIDENCE: . No & STREET. 735 Broad St______Fioorestove/v ________II
llNAME___Yrs_____AHily /_________idoop/t/Ms . Relationship_flZ/EE- ~lj-
ADDRESSEE »STREET ADDRESS_TJSSISROAD J? 7~ ■ _ MAIN CIVILIAN OCCUPATION |l~, *(27)-ff) SECONDARY CIVILIAN OCCUPATION
g/Z/Z. FMS/NEER________________ SURVEYOR _____________Supervised the cmstRuct/om amd\ Fmv eocat/oMs, elevAT/oNSjZ/Ws IMU"™... _MAINTENANCE OF BRIDGES AND ETC,. FOR cewsrRucr/OM COBS
_____________DA/AS. •Some fm>eiiieakE w des 1 gm, I A,,° from /fjy to /wo ^57? U°- /7BQ ^00
_____________... 2/7 OCCUFATtOHAL OICTIQNAWV dOOC O-/I.O/O II . 227 OCCUPATIONAL DICTIONARY COOt Q-G/./OO ________________QUALIFICATION IN MILITARY SPECIALTIES. . .. ________________I (30) INITIAL INTERVIEW BY: /D MU') _______________DESIGNATION______________SPEC. SERIAL No. Clio ol Deslgmllon_DATE (28)-© PRIMARY_Furman t, Smith /srLr agd
------------------------------------------------,---------------------------
-------------------------------------
(31) REMARKS:_----U------------------------------------------------------------------------------
” “ rom.UT.:/’" IMPORTANT - UNDER NQ CIRCUMSTANCES WILL THIS CARD BE FOLDED. ROLLED OR CREASED “• '
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auvo NOi±voijnvno s.H3o:jjo XNWuavM awv s.uaoiddo"
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ADMINISTRATIVE PROCEDURES
30. W. D., A. G. O. Form No. 67 (Efficiency Report).—See section II, instructions 21 and 22, for submission.
(ABBREVIATED REPORT: Only (pars A, B, C, E, F, ffl.0,
If JNOTyr™NTrRol'ERONAMES>' EFFICIENCY REPORT s are
(SEEARWMB)
A. officer reported trpnw John A. Hammopd____________________. Major, 100th Infantry
A's official status with respect to you Staff OffiW^ Mr'he'aifflftmers ? «=~ "
B. PERIOD COVERED B¥ THIS REPORT .8 _1225ftonths. from JaSLUaiy„i,„i5ijjj.„ to September .12a..12h2..„
C. STATIONS AT WHICH HE SERVED........£9£“...P.1?L .......................................
D. CONSIDER CAREFULLY THESE DEFINITIONS. KEEP THEM IN MIND WHEN RATING, TAKING INTO CONSIDERATION HIS LENGTH OF SERVICE AND THE OPPORTUNITIES AFFORDED HIM, WHICH MIGHT HAVE A BEARING UPON HIS PERFORMANCE OF DUTY, PERSONAL CHARACTERISTICS, OR PROFESSIONAL QUALIFICATIONS.
UNSATISFACTORY: Performance of the particular duty reported upon or personal characteristics or professional qualifications below minimum standard—inefficient.
SATISFACTORY: Performance of the particular duty reported upon or personal characteristics or professional qualifications up to minimum standard—passably efficient.'
VERY SATISFACTORY: Performance of the particular duty reported upon in an efficient manner. Personal characteristics, professional qualifications, or efficiency above that acceptable as SATISFACTORY.
EXCELLENT: Performance of the particular duty reported upon in a very efficient manner. Personal characteristics, professional qualifications, or efficiency above VERY SATISFACTORY but below SUPERIOR.
SUPERIOR: Outstanding and exceptional performance of the particular duty reported upon. Personal characteristics, professional qualifications, or efficiency above that considered EXCELLENT.
UNKNOWN: To be use.d in all cases in which the reporting officer has had insufficient opportunity during the period covered by this report to observe the officer reported upon to permit a rating as to the performance of the particular duty, his Personal characteristics, or professional qualifications.
E» DUTIES HE PERFORMED: (State separately. Where possible show duration of each in months. Example: Co. Comdr, ordinary garrison training, 8 mos. Summary court, 6 mos. Brig. Adj. prepared training schedules, Supply Officer.) In describing the manner of performance of duty, use one of six classifications as given under D, and consider carefully the obstacles encountered by the individual in the performance of each duty listed. THE OPINIONS EXPRESSED UNDER “MANNER OF PERFORMANCE” ARE BASED ON—
ITIMATE DAILY CONTACT,
(Line out inanpropria* o words or amplify under par. P according to circumstances)
Duty
Regimental Supply Officer (S-h)
Months ^3
Manner of performance
.Superior..................
F* What degree of success has he attained under the following headings: ENTRIES BASED ON PERSONALOBSERVATION OR OFFICIAL REPORTS DURING PERIOD COVERED BY THIS REPORT. (See par. D above.)
G. Enter on lines below any outstanding specialties of value in the military service. MAKE NO ENTRIES EXCEPT WHERE STATEMENT IS BASED ON PERSONAL OBSERVATION OR OFFICIAL REPORTS DURING PERIOD COVERED BY THIS REPORT. Show pilot and/or observer ratings of Air Corps officers here.
1. Handling officers and men....
2. Performance of field duties...
3. Administrative and executive duties.
4. As an instructor..........................
6. Training troops......................
6. Tactical handling of troops (units appropriate to officer’s grade).........
H. To what degree has he exhibited the following qualifications? Consider him in comparison with others of his grade and indicate your estimate by marking X in the appropriate rectangle. (See par. D above.)
1. Physical activity (agility; ability to work rapidly)...............................................................
2. Physical endurance (capacity for prolonged exertion)............................................................................
3. Military bearing and neatness (dignity of demeanor; neat and smart appearance)..................................................
4. Attention to duty (the trait of working thoroughly and conscientiously)............................................
5. Cooperation (acting jointly and effectively with another or others, military or civilian, to attain a designated objective).....
6. Initiative (lhelrait of beginning needed work or taking appropriate action on his own responsibility in absence of orders)......
7. Intelligence (the ability to understand readily new ideas or instructions)______________________________________________________
8. Force (the faculty of carrying oat with energy and resolution that which on examinatioD is believed reasonable, right, or duly).
9. Judgment and common sense (the ability to think dearly and arrive at logical conclusions)..................~....................
•10. Leadership (capacity to direct, control, and influence others io definite lines of action or movement and still maintain high morale).
W. D., A. G. O. Form No. 67—July 1,1936.
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ADJUTANT GENERAL’S OFFICE
Name of officer reported on ..^9.^^. Aj.. H.9???95A.......... Name of reporting officer ..J9.t^..Q?.At'?’C^A9.?*---------
I. During the period covered by this report has he taken advantage of the opportunities afforded him to improve his professional knowledge? >1__________________________•_____________________________________________.__________________________________
J. Has he exhibited any weaknesses—temperamental, moral, physical, etc.—which adversely affect his efficiency? ---- If
yes, describe them. (FACT or OPINION. Line out one.)
_______ (See par. lb,
K. Proper authority having decided on the methods and procedure to accomplish a certain end, did he render willing and generous . support regardless of his personal views in the matter?
/L. Since last report has he been mentioned favorably or unfavorably in. official communications?
' / AR 600-185.)
During the period covered by this report was he the subject of any disciplinary measure that should be included on his record?
s .—^.9?.— If yes, enclose separate statement of nature and attendant circumstances.
Write a brief general estimate of this officer In your own words
^d__con^onent__lmown3^
O. How well do you know him?--------------------------------------------------------------------
P^Remarks (k?g-eft4py-reqwFed-4>y-pft^.-M«pAPJ-60^—186)------------------------------------
z Q. In case any unfavorable entries have been made by you on this report, were the deficiencies indicated hereon brought to the attention of the officer concerned while under your command and prior to the rendition of this report?’----------- If yes, what
improvement, if any, was noted? No .UdTayorRblG ^nta i6S_»-----------------------------------------------------------——
If no improvement was noted, what period of time elapsed between your notification to him of his deficiencies and the rendition of this report?____________________________________________________________________________________________—
R. Based on your observation during the period covered by this report, give in your own words your estimate of his GENERAL
VALUE TO THE SERVICE----------------------------------------------------------------------------------------------
I certify that to the best of my knowledge and belief all entries made hereon are true and impartial and are in accordance with AR 600-185. z > S
Ze tyiy4 _________JOHN. P_.„ AWATE^______
(Grad? fi£d
'-(Comdg. what?)_iP0*h_tofantiy..
(Hace)__Fort Dix,.. New. .Jersey.....
(Date) -gORi^Sgr. lg)L..12U.
Incls.
1st INDORSEMENT
Write nothing below this line.
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ADMINISTRATIVE PROCEDURES
31. W. D., A. G. O. Form No. 77 (Officer’s Pay Data Card).— This form will be prepared by the disbursing officer and the company clerk will not be concerned with it except to make changes as they may occur.
(i)
OFFICER’S PAY DATA CARD
____PAr_EDMRD'..J.0352624,.lst..Iit..InX.______________
(Name) (Serial number) (Grade and arm or service)
Over.-Q_____years’ service—2nd..pay period ..!....years completed
Oct 18 t J9.41.
Monthly base pay and longevity.... $_____166*67.....__
Additional pay for...^.________________________________
Rental allowances________________________75 ?.QQ
Subsistence.................................42*_QQ.....
Date Total, j..283 J>7.......
Dependents (state names and addresses);
.JMary_._Jane_._Day__(.'®ife)._________________________
234 W. Main St.. Mechanicsburg, Pa. Evidence cf dependency (mother) filed with voucher No..
___________________________ 19._ Accounts of________________________
Allotments, class E, $..l$---------------- $___________
Insurance, class D, $......... Class N, $...7 ?.5Q.........
Pay reservations, class A, $_1? *.75...................
Other deductions, $____________________________________
Subsequent changes in above data? with dates thereof: ...Ql.as.s.7fE'’..4112^9.nli..$15Q*.QQ..discon-._ ...tinued_a3..of..Aug..^l742___________________________
Changes allotting pay w31 be entered here and maintained up to data.
W. D.» A. G. O. Form No. 77
March 26,1942
_________RECORD OF PARTIAL PAYMENTS_________________________
Period Disbursing officer Vo^^0r Deductions Amount
This card will be filled out, kept up to date, and carried Inside W. D., A. O. O. Form No. 65-1 (.Identification Card).
16-27670-1 QPO
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(1) See section XIV, instruction 4, for entry made of allotment.
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32. W. D., A. G. O. Form No. 110 (Report of Individual
Classification in Arms).—See section XX.
REPORT OF INDIVIDUAL CLASSIFICATION IN ARMS
(See AR 345-1000)
Training year, 19.4?.. -19.4.?.
THE RIFLE, Ml
(Weapon)
....SpPPLEffiNTARY_________________________Practice
(Regular or supplementary)
lOMPANY L, 10OTH, INFANTRY
(Organization or detachment)
Fort Dix, New Jersey
(Station)
September 23 19 42
(Date of completion of course)
SUMMARY
Number of—
QUALIFIED AS— Officers Warrant officers Enlisted men
A B C Total A B c Total A B c Total
EXPEkT 1 T 2 XXX XXX XXX 14 5 19
oHaRPSHCCTER 1 2 XXX XXX XXX 41 3 44
1 1 2 XXX XXX XXX 63 3 66
Unqualified who completed course. XXX XXX XXX XXX XXX XXX XXX x XXX
Total number completing course XXX 12
Total number qualified XXX XXX 6 XXX XXX XXX XXX 12?
Total number on rolls (not attached) 6 XXX 129
A Previously qualified.
B Qualified in course just completed.
C Total qualified.
W. D., A. <3. O. Form No. 110
April 10. 1942
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ADMINISTRATIVE PROCEDURES
No. Name Serial No. Grade Qualified AS— Date QUALIFIED Score
1. Woodring, Martin C. 0-265743 Capt Expert 9/23/42 222.
1. Grey, (hven F. 0-61432 2nd Lt Sharpshooter 9/23/42 191
1. Crone, Charles B. 0-364271 1st Lt \Iarksman 9/23/42 157
1. Baker, Martin H. 30554681 Pvt Sxpert 9/23/42- 217
2. Henry, Giles T. 7116990 Sgt Expert 9/23/42‘ 213
3. Benning, Benjamin B, 7999946 Cpl Expert 9/23/42- 213
4. Drydan, John G. 7868584 Cpl Expert 9/23/42 203
5. Gaines, Charles L. 6554378 Sgt expert 9/23/42 198
1. Foote, Max 7886632 Pvt Sharpshooter 9/23/42 193
2. Gilfoyle, Martin 7719945 Pfc Sharpshooter 9/23/42 189
3. Harrison, Thomas H. 7998664 Pfc Sharpshooter 9/23/42 186
1. Garrison, Daniel T. 7554663 Pvt farksman 9/23/42 167
2. Ashcroft, John R. 30534455 Pvt Aarksman 9/23/42 158
3. Attley, Billy B. 30458119 Pvt larksman 9/23/42 155
1. Sims, Archie A. 30357749 Pvt Jnqualified 9/23/42 141
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REMARKS
FAILED TO COMPLETE COURSE;
1. Wilson, James B.
6254936
Sgt. AWOL Sept 20/42
DID NOT TAKE COURSE;
1. Bratton, Wilbur R.
2. Jones,. Arthur B.
R-223459 Sgt DS Baltimore, Md
36542019 Fvt Jd too late to fire-Sept 19/42
I certify that the foregoing is a correct tran-
I certify that I have personally supervised the practice (or conducted the examination) of this organization, and thaKthis report is correct:
______________...
(Signature of supervising officer (president of board))
Captain, 100th Infantry,
(Grade and organization)
Major, 100th Infantry,
(Grade and organization)
Fort Dix, New Jersey
(Station)
Fort Dix, New Jersey
(Station)
September 25 ______ 19.4?..
(Date)
September 25
(Date)
19.4?.
16-28236-1
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33. W. D., A. G. O. Form No. 115 (Charge Sheet).—See section XVIII, instruction 2, for preparation.
(WHITE NOTHING ABOVE THIS LINE)
CHARGE SHEET
Fort Dix, New Jersey July 3 iqL2
- (Place)- ‘ (Date)
Name etc. of accused Joseph.J».i_.323U7.6£6____.^lyate,. Co^any..!,,. 100th
(Give last name, first name, and middle initial in that order followed by serial number, grade, company, regiment, branch or by
Infantry, Fort Dix, N. J.
other appropriate description of accused. Alias names, etc., to follow in same manner) ......................................................................................................
Age Pay, $_^9t9.9_________per month. Allotments to dependents, $_____??.!.9.9.__per month.
(Base pay plus pay for length of service)
Government Insurance deduction, $...3.tll5_______per month.
Data as to service: ..N9.^vior_.service...-(..Inducted.March..3,„1212...:ui_ Army..of .United_.States (As to each terminated enlistment, give including dates of service and organization in which serving at termination. As to current _____________________________________________________________________________________ enlistment, give the initial date and the term thereof. Give similar data as to service not under an enlistment)
Data as to witnesses, etc.: ______________________________________________________________________
(Give names, addresses, and note if for accused. List documentary evidence and note where each item thereof may be found)
____A gainst, .the, .accuse d ................................................................
..First Sergeant Emil Pro jack, Co. L, 100th Infantry, Fort Dix, N. J.
Corporal Thomas H. Harrison, Co. I, 100th Infantry, Fort Dix, N. J.
Documents:
Morning Report, Co. L, 100th Infantry, Fort Dix, N. J.
Data as to restraint of accused: Arrest within confines of regimental area, July 3. 1942
(Give date, place, and initial date of any restraint of accused)
_____100th Infantry Area....................... ............ .........................................
03—71
W. D.» A. G. O. Form No. 115
April?, 1928
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Charge : Violation of the_______61st............ Article of War.
Specification
In that Private Joseph J. Brown, Company L, 100th Infantry, did, without proper leave, absent himself from his post and duties at Company L, 100th Infantry, Fort Dix, N. J., from about 0545, July 1, 1942, to about 1800, July 2, 1942.
(Additional sheets, if necessary, for charges and specifications will be attached here. Ordinary 8 by 12J^ inch paper will be used for additional sheets.)
(2) C3—7M2
WRITE NOTHING BELOW THIS LINE
200
TM 12-255
ADMINISTRATIVE PROCEDURES
(WRITE NOTHING ABOVE THIS LINE)
(Signature of accuser)
MARTIN C. WOODRING .Dapt._.-.lQO_th J_nfantry ,_.Cpmd^ Co (Grade, organization, or branch)
AFFIDAVIT
Before me, the undersigned, authorized by law to administer oaths in cases of this character, personally
appeared the above-named accuser this_______.?A_________day of___________iVlX................, 19.A?., and
made oath that he is a person subject to military law and that he personally signed the foregoing charges and specifications, and further that he* has personal knowledge of the .matters set forth in specifications
and charge
(Indicate by specification and charge numbers)
—_____________________________________________________________________________, and that the same
(Indicate by specification and charge numbers)
are true in fact, to the best of his knowledge and belief
'Signature) ..
U3 john a t. HAMMOND_________
1 (Grode and organization) Major, 100th Inf. Summaiy Court___________________________________
(Official character, as summary court, notary public, etc.)
Notes.—At (♦) strike out words not applicable.
If the accuser has personal knowledge of the facts stated in one or more specifications or parts thereof, and his knowledge as to other specifications or parts thereof is derived from investigation of the facts, the form of the oath will be varied accordingly. In no case will he be permitted to stat^ alternatively, as to any particular charge or specification, that he either has personal knowledge or has investigated.
If the oath is administered by a civil officer having a seal, his official seal should be affixed.
Headquarters_____100th Infantry___________________( Fort Dix, N.J.______________( .. July 3_________, 1942_
(Place) (Date)
Referred for trial to__Major.John A....Hammond,..100th Infantry________________________________________
(Grade, name, and organization of summary court, or trial Judge advocate)
......Summary______________________court-martial appointed by paragraph ...1___, Special Orders No_____1. , (Summary) (Trial judge advocate of special or general)
Headquarters_______l.OOth.Infantry........ ..............J.Y??...?.____________________, 19.1L
By ...9.r.4?.r.____________
(Command or order)
of -Colonel ATWATER
o3—rest
THOMAS A. DUBOIS
Captain, 100th Infantry
, Adjutant.
(3)
201
TM 12-255
ADJUTANT GENERAL’S OFFICE
I have served a copy hereof on (each of) the above-named accused, this-
day
Of_________________________________, 19____
(Signature), Trial Judge Advocate.
(Grade and organization)
(SPACE FOR USE WHERE TRIAL IS BY SUMMARY COURT)
CASE No..-11-
SPECIFICATIONS AND CHARGES
SENTENCE OR ACQUITTAL AND REMARKS
All Sp. and Ch.
Guilty Guilty
To forfeit one dollar and. eighty-seven cents ($1.37) of his pay.
Place__Fort__DixJL_.N.__ J.
., Patp
July 5
,19-42
____Major. 100th Infantry,'_____________Summaiy Court.
“ (Signature, grade, and organisation) ' ..lPPbh.JnfantryJl..Fort_J)ixx..N. _J...July._5 19..42.
(Place and date)
In the foregoing case of Private Broym .the._senten ce1. is. approved..and.will_.be____________________________
’ ' (Action of revi^wljj^authority^
HesQqi
duly executed.
Entered on service record in
JOHN 0
conviction
(Initials of personnel adjutant)
Commanding.
fATER,.. £olonel, 100th Infantry.
W
(WRITE NOTHING BELOW THIS LINE)
202
TM 12-255
ADMINISTRATIVE PROCEDURES
34. W. D., A. G. O. Form No. 303 (Report of Change).— Entries on this form will be made in accordance with AR 345-800 which shows when a Report of Change is required, the distribution of the copies of the form, and illustrates 80 accomplished Reports of Change.
(i)
(2)
(3)
I___I CASUAL
30789652
PARENT UNIT
| UH tf "I I "
I MANE I SERIAL NUHSER
i uki m mm Hm wanaHMsa aa aa
REPORT FOR THE TWENTT-F 0AT 12 M0H th September
HQ 100th Inf ----** %AgahiIAt16h OAHtAObuART
Ft Dix NJ
UWTt|n.O.*.|eI 4 SRAM I BUTT I wlx i a Uii n stateab a a n nhn n rrfn n n na
(4)
(5)
(6)
Individual Report of Change
□ I----------------[ATTACHED ATTACHE IWR0M
ASSIGHEOj |____|UHASSIGHEO| |___|
.John
Doe
Co L 100th Inf
/ / AUTHENTICATING OPPK
1/ M-MSS M PERKINS
Capt 100th Inf Pers Off
__ NAJIE. GRAPE AM? TITLE .
(1) and (2) Appropriate information for officer, warrant officer, or enlisted man concerned.
(3) Designation of organization, if appropriate.
(4) Information shown by “X” in proper block.
(5) Same as (4) but specified if “Other.”
(6) Information on the change. In general, this information parallels the Morning Reports remarks. Examples are shown below:
Sec VII, inst 4, “Cpl Smith to DS Ft Ord Calif”
Sec VII, inst 10, “Pvt Doe Atchd fr Co A 90th Inf Madison Bks NY”
Sec VIII inst 10, “Pvt Smith trfd to Cav Repl Cen Ft Riley Kans Left enr proper sta”
Sec I, inst 7, “Maj Hammond to ord Iv 15 days Address while on Iv 130 Elm St Peoria Ill”
Sec I, inst 7, “Maj Hammond rejd fr Iv”
Sec XVI, inst 16, “Pvt Doe to conf in hands of civil auth Reno Nev Larceny of auto held for trial”
Sec XIX, inst 12, “Pvt Smith sk hosp NLD Sta Hosp Ft Dix NJ”
Sec VI, inst 4, “Pvt Doe aptd Pvt lcl No change in duty”
Sec VI, inst 12, “Pvt lcl Doe aptd Cpl Change in duty 745 to 653”
Sec XI, inst 2, “Pvt Smith to desertion”
Sec XI, inst 24,“Pvt Smith fr des to conf at Ft Douglas Utah 19Jan42 Date of enl 20Nov41 Comp RA Race W”
Sec XV, inst 15, “Pvt Jones died 15Feb42”
Sec X, inst 2, “Pvt Smith to AWOL 0600”
203
TM 12-255
ADJUTANT GENERAL’S OFFICE
REPORT OF CHANGE
ASSIGNED! | |unassigned| I I _____________11 I USUAL u Q
“ MB -•« fHlil «*■<
MMOUMl 0. HfADOU.RTr.. Ao. WHICH n.oocv 4 4 S. . .
Fort Dix NJ __________________________________-
, ' - o....... - s_ 5 ;
niroRt roit me rwtNir-rouR hours inding at him r.n. w > s |. __________ £
o.f 19 September 2 6 | 6 j
r~ 7 I /■ y AUTMSNTICATIIW OFFICTR 7 Q
Cx JAMES M PERKINS * (n
----------------------------------------------------------- Capt 100th Inf Pers Off s > ‘
Sil I »»«’"«" ■»»°= | C
I I “*"f I imim wwe. I £7 1-i.ito.l ijj^l law mi Ifaaear efirla o a kf I a«M>t I out’ I
11 I a I a 11 aiiiiitliiHHHii|iiHaniAiHaaiinnwm:a4B.Bi««ian«>i>aAfW«iannhiiii
Unit Report of Change
(1) In unit Reports of Change this line will not be filled out.
(2) In unit Reports of Change this line will not be filled out.
(3) In this space will be placed appropriate remark to describe the change.
(a) See section V, instruction 10
“36 EM trfd to Co C this regiment 19 September 1942 per par 5 SO 147 Hq 100th Infantry (copy of order attached hereto)”
(6) See section XXI, instruction 8
“100th Inf less Co A left by rail 19 September 1942 for Ft Washington Md perm change of sta per WD Ltr AG 370 5(9-3-42) MSC-C-M dated 15 September 42 prob date of arrival 20 September 42 86-0 1468-EM”
(c) See section XXII, instruction lid
Remark quoted in (6) above will also cover this sort of movement.
(4) Personnel Officer will initial Reports of Change.
(5) In certain unit Reports of Change the entry on this line and on line (6) will be the same, that is, the designation of the headquarters only.
35. W. D., A. G. O. Form No. 304 A (Locator Card).—See section VII, instruction 9, for keeping this form up-to-date.
JONES FRANKLIN B| 30765423 I CPL I I INF!|l p? I 100 |06[ 23 11.! 6u
____________________NAME I SERIAL NUMBER__GRADE | SP.| A. OR 5. I T W ORG | SUB UNIT | PARENT UNIT_STATION DATE OF CHANGE
Co L 100th Inf '55 55
------------- ~ ________ORGANIZATION________ QUIT MILITARY SPfC.
? LOCATOR CARD remarks
» ° ° Cpl Jonas to DS at Ft Hoyle Md Sept 10/42________________________
6 1 I
£ 5 5
6
< ? 7
I t I U I ”« |SUS UNIT|PAREHT UNIT I | MH W C»S.| noi-.uii.rinu
______________"*ME________I w*"1 |§LSc, | & |no.lim wo. MST,no"ISiim_________0lili>"lz*TI0w
S 9 9 9 9 9 9 99999999999999 9 9 9 9 9 9|9 9 9 9 3 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9|9 9 9 9 91
9 10 n 12 13 14 15 16 17 13 IS 23 21 22 33 24 25 26 27 20 23 30'31 32 33 34i35'36 3 7 38'39 40 4ll42 43'44 45’46 47 48 49!m «ls? 53 54 55'56 57'58 £3'63'61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77-78 79 W WAR DEPARTMENT - ADJUTANT GENERAL S DEPARTMENT LICENSED FOR OSE UNDER PATENT U72.492 |©M 715544
204
TM 12-255
ADMINISTRATIVE PROCEDURES
36. W. D., A. G. O. Form No. 309 (Initial—Special—Final Roster).—See section XXI, instruction 8, for use of this form.
ROSTER OF OFFICERS* XCKDE3KOf7XIQHK»
warns?—special*—xmsxx roster
AR 34S-900)
100th Infantry
(Organization)
Fort Dix, New Jersey
(Station)
September 20, 1942 (Date)
This roster of 5 sheets contains the names of all {TIFiU*}• including those attached, of this organization. Reason for suhmi.^nn Permanent change of station per par 5 GO 14 201st Inf Div, Sept 15, 1942 Fo(r the ,Commanding Officer:
II LL J u 6X • (Signature —Naujo inUMAO L/UDUlu typewritten)
(These blocks are for use of the Machine Records Unit and should be left blank.) (jHtpUEnri, xwvxi imwibty, jwjubaiio (Grade and organization)
Serial No. GRADE Last name—First name—Middle initial (Liot alphabetic by grade) cEt* service Date of current commission or enlistment (Day —month—year) Ma Race Principal duty (officers) Duty and mil. occup. sped. (Enlisted men)f Status
COLONEL
0-23479 Atwater, John 0. Inf RA 12/10/24 w Regtl CO
LIEUTENANT COLONELS —
0-181523 Thayer, Thomas J. Inf Res 12/6/28 w Regtl Exec 0
0-200769 Stull, Clayton H. Inf NG 10/10/3 w Bn CO
0-231342 Underwood, Frank X« Inf Res 7/8/31 w Bn CO
0-192736 Young, George P. Inf Res 2/10/36 w Bn CO
MAJORS
0-267459 Hammond, John H. Inf Res 7/4/39 w Regtl S-4
-
—
—
—
W. D., A. G. O. Form No. 309 ‘Line out words not applicable. . „ November L1941 (Insert specification serial number of enlisted man's duty above dotted line and military occupational speciality below dotted Hne. State duty of officers below line. 10— 192S&-9
205
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ADJUTANT GENERAL’S OFFICE
37. W. D., A. G. O. Form No. 625 (Application for Family Allowances).—See section XIV, instruction 16, and back of form, for preparation. See revised form (now in process) for new address.
--------- WAR DEPARTMENT
Do not write in this space
application NUMBER APPLICATION FOR FAMILY ALLOWANCES (Servicemen's Dependents Allowance Act of 1942) A
I A_________________________ Date ...October..?^.................................................................................., m. 2
I. (a) Soldier ....Cams.........Charles........Leon...._..2Q657892................................Pvt ..lcl.............................
(LmI name) (Firat name) (Middle name) (Army aerial number) (Present Army trade (private, corporal, sergeant. etc.))
.... Co „L. lOOthi Inf antry,, Ft .•...Dix, N.J.................................. Married....... White
(Soldier's Army nuultug artdreee) (Single, married, divorced) (Race)
„..8.9.7...V.ictor..Ayenue^...........................4............Camden........................................................JL.s!»._
(Soldier's borne address: Number and atreet or R. F. D.) (City, town, or I*. O.) (Stale)
I hereby apply for the family allowances authorized by law for the following-named relatives and/or dependents who are related to me in the manner stated in paragraphs II and III below. Commencing with the month of November, 1942 •
I. (6) This Spacb Must ALSO be Filled in When Application is Made by a Person Other than the Soldier.
(Applicant’s name) I, ............................................................................................. ....................................... (Last name) (Firat name) (Middle name) (Your relation to soldier or dependent)
(Address).......................................................................hereby apply for the family
(Number and atreet or R. F. D.) (City or town) (Stalo)
allowances authorized by law for the following-named relatives and/or dependents okthe soldier whose name appears in paragraph I above, to whom this application pertains. ^X
CLASS A
II. Lili: Wife (W), chili (C), former wife diimed hwhon aliaony ii still payable (W. Pit.). (11 A, write "W in Ike nae cotatu.)
.__________________Name____________________I____________/x. xy*_________________________________________________ of bkth
(Last) (Firat) (Middle) Number and at roct^XXp.\\ City. Lown, or g Relationship --------------------------
________________________________________________________ xX \ 00,1 office m«. Ye*r
• i. ...Gams.....Jfyroa........Agnes......a?.7...y.igEr Avsnu^. ..Camden...............N.,.J.». ...GL..................................
2...... ...........................................XX...................................................................................
3...................................................SX?X^................................................................................
4...............................................
5■,■.....................................................................................................................................
Date and place of marriage to present wife..J.e..........................................................................................
Date and place of marriage to divorced wife............................. Date of divorce...............................................
Amount of monthly alimony or support paymept-decN^^y court order or legal agreement for former wife divorced, or wife and/or child living separate and apart, ...1..... ZsZ........................................................
Date alimony or support payment ceases ..., 194... Name and location of court................................................
B DEPENDENTS
III. List below the father, mother,[grandfather, grandmother, stepfather, stepmother, either of husband or wife, person in loco parentis, brother, sister, halflBrother, hIlf sister, stepbrother, stepsister, adopted brother, adopted sister, grandchildren, who are dependent upon the sordjerJgfr/A substantial portion of their support. (If there are none in Class B, write “None’’ in the name column.) xS
Name Addree* Date °.f blfth oI Degree >• family
__________________________________________________________________________________________________ ReJatiomihi minor* of d“ dlowanee
<■—>__________(»-■>_________(Middle)__N.m^.nd^.or »ul. Mo. Dly Y„r Ibgj
6..........NONE.............................................................. ZZ ~ ~ ~ .......
7 ..............................................................................................................................
8.......... ............„................................................................................................................
9 ..............................................................................................................................
IV. Enter on the lines below the full name and address of the person or persons to whom the check or checks is or are to be made payable.
Make checks payable to—
Payments covering lino Address
II and III above Number and atreet or R. F. D. City, town, or poet office Stale
.......1..Mr.s....Mym.a..Agn.es—Cams....................89.7.V.lc.to.r.Avenue.............Camden.N. J.
.......7’—.........—— ..............................................................— ...................—..-
W. D., A. G. O. Form No. .625 ie-20383-i
June 26,1942
Front
206
TM 12-255
ADMINISTRATIVE PROCEDURES
Members of immediate family now serving in the military or naval service
y. The following-named members of (my) (the soldier’s) immediate family are now serving as soldiers, sailors, marines, or coast guardsmen (not officers) in the military or naval service. ____
Ninu Homo address Bowin* in— (Specify: Army. Navy. Marine Corps. o< Coast Guard.) Relationship A*»
(Last) (Firai) (Middle) Number and street or R. F. D. City. town, or post office State
.....Garns .Gilbert—.Tritt... 170 F. Main S± Middlas ay Bbl. Uavy Hnathei —20
_L-LSV Xl_a—1UCL4.XI—W-Az
—
— — —
VI I hereby swear or affirm that all the foregoing statements are correct and that every member of Class B f<>r whom I claim the family allowance is dependent, to the degree indicated, upon the soldier whose name appears in paragraph I above, f r
_________________
Charles L. Carns
Subscribed and sworn to before me this--2.9/11----day
ol October 19^.., at...Ft....D.ix,„ U
(Seal is requu^d\when sworn to- before
AN APPLICATION FROM A SOLDIER
October 29 194 2
(Title) —-----------------------------------------
THOMAS A. DUBOIS',°“Cap”b“I5&WTnf Adjutant
THIS SPACE TO BE USED BY ARMY ORGANIZATIONS TO lnh WAK
HEADQUARTERS, 100th Infantry, Fort Dix
To: Allowance and Allotment Branch, Building Y, 2oXw NE., Washington, D. C. Septi <142
1 Grade of soldier as shown on the application hZsmeer^/tiMxl. Date of enlistment or induction ... ...--I .---> * .
2: Any voluntary allotments now in forcepertagg to
fo/the dX“iS!“requiredFforThe soldier’s co&&^f family allowances and still leave him, exclusive of possible court-martial forfeitures, at least $10 per monHrpay^^his personal use. . mnnrtlv
3. Proper notations have been made^^^^^i^^^ervice record and^onpPayjonSftOpmsureUiat^ap^ropriateimmthV
on JuneTm" anTwho filed ap^cTti^^O^Sdurtion has been made beginning with the month of June 1942.
4. The official copy of this applicatXSwamily allowanceshas been withdrawn and filed with the soldier s.ser''*'®
5. The soldier has been advise^g^s A relationship.es“PP°«^ " gof
g&ZdSM U Mowanre *nd "enl bZX
V 2oJh and b‘ Streete'fe^figto^ B. C„ within 6 months from date offiling action, otherwise payment of allowance will be stopped.
_M. PERKINS, Captain, IQOth.Infantry
Personnel Officer.
this hpacf TO RF USED BY THE WAR DEPARTMENT TRANSMITTING COPY OF AN APPLICATION SUBMITTED THISSPACETg® OR FOR A DEPENDENT OR KELATIVE TO THE SOLDIEKS ORGANIZATION
Allowance and Allotment Branch, WAR DEPARTMENT, Washington, D. C--------------- IM™
To:_____________________________________________________________________________
1 Family allowances under the Servicemen’s Dependents Act of 1942 has been authorized for the persons shown ta oaragrapbs II and III on the reverse side of this form.
F 2. Monthly deductions of ($22), ($27), ($..---) must be made on the pay roll starting with the month of-------
194____
3. The "official copy" of the application is to be filed with the soldier’s service record.
Bx oIUjer or the Secretary or Wab:
Adjutant General.
JO—29383-1 V. *• COVUNMUT PIIMTIM* OTVSCI
Back
4943500 —42----14
207
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ADJUTANT GENERAL’S OFFICE
38. W. D., Q. M. C. Form No. 15 (Company Council Book).— See section XXIII, instruction 2, for general procedure.
3—3459
In Account with Company Fund, Company
L ICOth Infantry
Year UEZ
Month
Voucher
.1 .2 .3. .4. .5..
RATION SAVINGS
OTHER FUNDS
June
Date
...I
...1.
...4.
.15.
21
Balance from last month....
Holmes Co. Fresh Fish Bill of June 1, 1942 Smith. Attiletic. Store ^ Ping .Pong. balls___________
Post.Exchange.dividend for.May..........
U.aS..,.Infantry .Assoc.....Subscription..t.o. magazine.
W. A...Smith,..repairs, .to. d.ay...room..furn.itUEe...
Receipts Expenditures Receipts Expenditures
500 30 200 00
50 00
J QQ
100 00
7 5Q
29 QQ
Total receipts and expenditures__...___599. .99......5.9. .9.9. ....399.. 99..39.___5Q..
Balance carried forward-........... —...45.Q .09. 269.... 5Q—
*~W* _ „_________________________ Total’.......................................599. .99...509. .QQ, —.309.. XL. ..yo on
Entry sheets
208
209
TM 12-255
ADMINISTRATIVE PROCEDURES
I CERTIFY that the foregoing account for the month of................. ...... 19^.?.., js a true and complete statement of an
receipts and expenditures, and that the balance for which I am responsible is accounted for as follows:
1. Checking account deposited with.1®.Hal BankA !4ooresto'WIljl _N. Je.....................................
to the credit of......Gosip.anyJ!'und^..Conp.snx.."L"...lQOth .Infantry..................................$..719»S0.----
(Fund)
2. Savings account deposited with ...None..................................................................
(Bank) to the credit of..................None..................................................._............. $.............
(Fund)
3. Cash in my personal possession....U.Q.U9.............................................................. $............—
4. Registered Government bonds kept.._....NPD.®............................................................. $............
(Where) 7io cm
. , 'Total... $..Z19>5.0....
.....June...3.Q.......... 19 4.2. Lr.- ........
_______________________________________________________________MARTIN C. WOODRING Capt 100th Inf
45* In case of transfer to successor, make on an appropriate page the certified statement required by par. 7 of the “Instructions.
8-3450 ...Fort.Dixa...N#...J.<............
....June. 30............... 19.42.
The council of the administration met this date and audited the foregoing account for the month of..June...... 19.42.
The council finds the account correct, approves the expenditures made, and authorizes the usual expenditures for the next month.
The certificate of the responsible officer was examined, and the cash balance in his personal possession, the check book, check stubs, and deposit book (if used) were exhibited to the council and verified.
1 JOHN C. THOMAS, 2nd Lt 100th Inf MARTIN 0.L. TOODRING, Capt 100th Inf_
.................Reorder'. ' ........ President.
I CERTIFY that in accordance with the requirements of the Army Regulations I have this date inspected the foregoing account for the period from__April..U..l.?A?.........to..... .___________> inclusive, and find it correct with the following exceptions:
.._......NOISE...........................................................................-.............-........-........
The check book and deposit book of the organization commander were examined and the cash in his personal possession verified. These outstanding bills were reported: .— .U°ne..............................................-......................................
TOOth TnT..........
Inspection and audit sheets
TM 12-255
ADJUTANT GENERAL’S OFFICE
39. W. D., Q. M. C. Form No. 400 (Requisition).—See section XXV, instruction 5, for preparation and use. See section XXVI, instruction 3, and section XX, instruction 11, for other uses. Also see back of form.
WAR DEPARTMENT
Q. M. C. Form No. 400
Revised Apr. 3,1931
REQUISITION
To:QUARTERMASTERxJ?OFt. N._________________ No. of Sheets_1.____ Sheet No._1___
Requisition No._2?_______ Date ....AEril..lx„1942___ Period .April,May-jand. June,1942.
SHIP TO ..LQ.Qt.hiJtoXaatX£,..Eort.D.ix*. N._«?,.
Requisitioned Bt (show Signature, Rank, Organization, Destination.
S-4
Aresovso Bv:0rder of Colonel ATWATER!*
'THOMAS a. DUBOIS
Captain, 100th Inf.
Adjutant.
26-C-3O5O
27-M
27-S
27-P-57O
ARTICLES UNIT .ON HAND AND DUE CONSUMED REQUIRED APPROVED
Cots, steel, folding ea 230 20
Mattresses, cotton ea 230 20
Sheets, cotton, bleached, bed, 63 by 108 inches ea 920 80
Pillowcases ea 460 40
LAST ITEM Basis of requisition: 250 EM: T/A Nov 1, 1939 and ' ’/BA In f.
210
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ADMINISTRATIVE PROCEDURES
40. W. D., Q. M. C. Form No. 409 (Requisition and Receipt for Clothing in Bulk).—See section XXIV, instruction 10, for preparation and use. Pages 2 and 3 are extensions of page 1 and are not reproduced.
WAR DEPARTMENT Q. M. C. Form 409 (Revised Oct. 13,1936)
Voucher No. ...._________...
Stock Record Account
REQUISITION AND RECEIPT FOR CLOTHING IN BULK (CHARGE TO CLOTHING ALLOWANCE)
No. of sheets_4-.
Sheet No.________1.
Organization ..Co..L ,100th Infantry .. Station ...Fort.piXj N.J.. Dated .September. 20., 19.42
Articles and Size Unit Requisitioned Issued Returned to QM Net Issued Unit Price Totals
Shoes, Service 10D ....pr..... 10
Shoes, Service 10gD pr 19
Shoes, Service 11E ....PC...... .....3.
Sodks, wool, light 11 „._pr....... 6
Socks, wool, light 12 21
Suits, working, 1-piece Herringbone twill 0D 44 ea .....5.......
Undershirts, cotton, Jsleeve42 ea 9
— —
Sheet No. 1
10—24883-1
211
TM 12-255
ADJUTANT GENERAL’S OFFICE
Abtici.es and £ize Unit Iskved ™rned SN,T Tot a us
tioned to QM Issued Price 1VIAW
Requisitioned by: (?. (Amoved, by :Qrd®/ of ColTA TWA TER
MARTIN C. WOODRING, Capt lOOth/lnf.
—. - --------( jim-Av-flAmoiDr'^-T-K)eticTnf--s^-------/-----
The articles enumerated in column “Issued” were 'The articles enumerated in column “Returned to received by me from .™P..Ha.KAINx. Lt.Col.QMC QM” were returned on .. September .2Q..., 19.4.2..
QM, on ...:S®Ptem/ber 2°' 19 42
(Signed by organization commander or his repre^/tative)
MARTJ»-GK-W0Wi-INGi--Ga^--10pth--Brf-,----------- MARTIN C. WOODRING, Capt 100th Inf.
____________(Bignedoy organization commander or his representative) _
IsSued by: FRED H. KAIN^ Lt .Col. QMC
___....................................
(Signed by quartermaster dr his representative)
Returned articles received by:
(Signed by quartermaster or his representative)
FRED H. KAIN, Lt. Col. QMC
Instructions in the preparation of this fonp and methods of issue are set forth in AR 35-6560.
For tariff sizes see AR 30-3050.
For prices see AR 30-3000.
Use insert Form 409 a for extra pages.
Sheet No. 4
212
TM 12-255
ADMINISTRATIVE PROCEDURES
41. W. D., Q. M. C. Form No. 434 (Shipping Ticket).—See section XXVI, instruction 8, for preparation of this form.
WAR DEPARTMENT Q. M. C. Form No. 484 Revised Jan. 3,1936
SHIPPING TICKET
CONSIGNOR'S VOU. No.___.4.3^1______
CONSIGNEE'S VOU. No._______3®------
Number of Sheets_________________
CONSIGNOR: C.S.D., N.Y.G. Depot, Brooklyn, N. Y. Date Shipped or Delivered..................®.g.Py®.^?.r..22?_.1942....................................
SHI? TO- AUTHORITY OR REQ. NO. QM 146—72-42
Quartermaster, Fort Dix, New Jersey ----------------------------------------0 --
TRANSPORTATION COST OF S.-AsM!.________CHARGEABLE TO
who. 2600 P 63-0700 A 0525-2
QUANTITY ---------------------------- STOCK NO. ARTICLE UNIT TOTAL COST
ORDERED SHIPPED '■u:”
For 100th Infantry
2 24-B-1165 Bag, water sterilizing, ea AR 33-3000
complete with cover.
ARTin.ES LISTED-IN COLUMN “ORDERED" HAVE BEEN RECEIVED UNLESS OTHERWISE NOTED IN COLUMN "SHIPPED." M—oct.
.f.red..H.„.Kaia,_______________ Lieut-Cplonel________________________ ________________________________
(NAME) (RANK) (ORGANIZATION)
213
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ADJUTANT GENERAL’S OFFICE
42. W. D., Q. M. C. Form No. 487 (Memorandum Receipt).—-See section XXVII, instruction 2, for principal use.
MEMORANDUM RECEIPT
*ESEOW * DEBIT SLIP
James C. Williams
♦ Issued to 1 1st Sgt. Co. L 100th Inf.
* Turned in by/.................
PlaceJ,?....... Date ..., 19..^?.
Quartermaster
(Name of supply branch)
Property
ARTICLES
26-C-3050
27-M
27-S 27-P-570
AAsVi'S
Cot, ..steel,. .folding_
Mattress,.cotton......
.Sheets_tcot ton, bleached .Pillowcases.
Received the above-named articles. _________________________________________ ________________
I / (Signature with rank and organization)
vJames C. Williams, 1st Sgt Co L
No.
(Official designation) "IDO th Iflf* C. Form 487
d May 14, 1931 • Strike odt words not applicable. ig—21003 opo
214
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ADMINISTRATIVE PROCEDURES
43. W. D., M. D. Form No. 81 (Immunization Register).— See section IV, instruction 8, and back of form for preparation and use. See section XXII, instructions 2 to 5, for special action.
IMMUNIZATION REGISTER1
LAST NAME FIRST NAME ARMY SERIAL NO.
WOODRING MARTIN_______________0-265743
GRADE I COMPANY I REGT. OR STAFF CORPS I AGE I RACE Capt I, L I 100th Inf I 36 I W ,
SMALLPOX VACCINE
DATE TYPE OF REACTION • MEO. OFFICER’
- — —. —
TRIPLE TYPHOID VACCINE
DATES OF ADMINISTRATION
SERIES
1st.
2d.
MED. OFFICER’
1ST DOSE 2D DOSE 3D DOSE .
. ijil/z.
1ST DOSE
2D DOSE
3D DOSE
3d.
TETANUS TOXOID
1st dose. .w
T-25-Az iJ&O 7-1^2 Wfe E.
STIMULATING DOSES
INITIAL VACCINATION
MED. OFF.’
DATE
DATE
MED. OFF.’
2d dose..
3d dose.
LOT NO.
DATE
k/IY/.n
m.
AMOUNT
YELLOW FEVER VACCINE
1^.1., M. C„ 17. S. Army.
215
216
TM 12-255
ADJUTANT GENERAL’S OFFICE
44. Standard Form No. 26 (Driver’s Report—Accident, Motor Transportation).—See section XXX, instruction 1, for preparation, and instructions 4, 6, and 13 for disposition. This form will be carried in all Government motor vehicles. Drivers will be instructed in its preparation and will be required to fill it out no matter how trivial the accident or the damage may seem to be.
17. Was an investigation made by a policeman (civil or mill- Standard Form No. 26
Vi -__ Approved by the President
tary)? ...........-.......... If so, state June 10,1927
Name --------~..______....... No.........
Preset or ................. DRIVER’S REPORT-ACCIDENT
18. Names and addresses of pereonaotber than driver In Gov- MOTOR TRANSPORTATION
C INSTRUCTIONS TO DRIVERS
Zf ATfv'........... ’ In case of in jury to person or damage to property:
—Jf.l.h.MF*.----------A. Stop car and render such assistance as may be needed.
............................................. Fill out this form, ON THE SPOT, so far as possible.
__ „ , .. C. Deliver this report promptly to your immediate superior.
1». Names and addressee of other witnesses: , . . .... .........
railure to observe these instructions will result in disciplinary _.....______............................action.
------------------------------------------- , n
1. Namo of Government driver: ~ j
—---------------------------------.-------- _
tM&JZ 2. Stationed at ...............................
(signaim re of driver) Make and type of Government vehicle
I certify that the above report was delivered to me on .... ........A (JU' S-y..........~......
... 9th . July 42 *■ Service number._.X...X..T...2L..Z...........
the----.......day of____.".ITX__________10.™.,
J "7/9 /) Hu Name and address of owner of other-vehicle Lor owner of
at _ZZ4fz2 o’clock...^.... property !&***
JodJlJLgik.__________________________ ..
(^L^i^ireAt Nanjp and address of driver of other vehlcle/^t^.Zv-.f<^.l->l
Capt 100th IbSl, Condg Co. C__________ i*Z^^y ■■■‘Ik. 1 .fya.£<.
(Official title) 7, License of otheA'ehicle: State ...
—Eort,..PUi..N«w„ Jersey%_ —Z Zz#.V..52
(Government department or establishment) 8. Place o{ accWent. Clty
NOTE.—This report should be attached to report of Investigating Officer, Street Q.*.
10—1810 P. ■. wrnuBr nuxrw nna» 10“MIO
217
TM 12-255
ADMINISTRATIVE PROCEDURES
9. Data of accident ..19..£tZ Hod^Z^f 13. WbaK algaaUwaa rivemby each driver prior to accident?
10. Names and addresses of per^ns injured; natjxr^ of injuries: ............
....................~....-.....-....-..-......
C*v..voiim*.............................. 14. weather’ and r°adwa
11. Describe damage to Government vehlcle*^^^^?^A^^^* ■ • • ■ A ’
* XrMZjxAH Z^KaAAM/'L*. fyX&iJL>* 15. ExPlaln J?ow ardent happened:
P ff'‘A ___' t
...................... AjJfiffs3Xd&.
12. Describe damajre. to jjrlva^ply owned .vehicle, -or other ' jk • jx^ A
property : /eULX46X...y.ZTlXn4A«.y*,AZJ^?^^^ly. *""
J! •>“■/ a i ftr J — "p /£> a s J6 a 16. Label streets and indicate measurements: show the position
of each vehicle at the time of the accident and show by, [] U n dotted lines the course of each vehicle just before and
........ ........J.... .... just after the collision.
U \\ mJ„.. ..I—
X \ x^^X l i I
X X f—j—s
| Indicai^ointa I
of compass j
I N. E. S. W.
'^'° /f.y
TM 12-255
ADJUTANT GENERAL’S OFFICE
45. Standard Form No. 27 (Investigating Officer’s Report— Accident, Motor Transportation).—See section XXX, instruction 10, for preparation, and instruction 13, for disposition.
Standard Form No. 27 Approved by the President Juno 10,1027
INVESTIGATING OFFICER’S REPORT—ACCIDENT MOTOR TRANSPORTATION
This report, together with the driver’s report (Form No. 26), must be submitted promptly in accordance with department regulations.
ACCIDENT
Date ..................._........................
Place: City or town....Five miles north of
Camden, N. J
Weather ...Bright...and...clear.
State
Street
Condition of roadway ....Dry.and. ..smooth
GOVERNMENT VEHICLE AND DRIVER
Make and type of vehicle .tl^Ck.
Name of driver .. .Willie. D.. Killen,......8442724
I 4FIis title and station . .P.rlvate*...CQ.....C,..lQQth..Inf^
Service No. . .9448?
PRIVATE VEHICLE OWNER AND DRIVER
Make and type of vehicle ...Oldsmobile. SOdan.19.4Q..
Owner: Name ...Jfc*.. Willis...R., Macy......
Address..4.62.Elwin Street* Camden, N...J
Driver: Name ......R.t ..Macy................
License No. 17445..
Address ... ...46.2...Elwin Street* ..C.amden*..N*...J..
License No. .. ..4Q9693..New.. Jersey,
PERSONS INJURED
Names and addresses and extent of injuries Sgt..Jobn.L.to
...F.t, Dix, N....J.,...-.shock* sprained right wrist, cut on temporal region of head, severepains in.back.......................
If medical aid was rendered, state by whom .■■ls^...LVp....J.^O9....A.A ..Kilpe.trl.Ck>...Ft.». ..D.lX>...N.e.. J
DAMAGE TO GOVERNMENT
VEHICLE
Smash.ed...right.headlight.;...brpken.radiator..grin;.d«ited.left..rearfender.
DAMAGE TO PRIVATELY OWNED VEHICLE OR OTHER PROPERTY
Bent front .buraperj. dented left, front .f.ender.
ALWAYS SECURE NAMES AND ADDRESSES OF WITNESSES
N a mes a. d dr e sue 8
WITNESSES (Important)
POLICE REPORT
Did city or State police report the accident?.....NP.
If report was made, attach copy.
Government car was proceeding from ....Fort.. Dix, N.eJ.
... lo ..Camden* N».J.
OFFICIAL DUTY
tn—J809
Was driver performing official duty?.XSS.........................................
Indicate the duty: .Tp pick. up supplies.. for.. Co.. C*.100th InfFort .Dixy.N,j, . .Camden, N.J, and.rettmi them to.Fort ..........................
IovebJ
1142 Hour
218
TM 12-255
ADMINISTRATIVE PROCEDURES
INVESTIGATING OFFICER’S SKETCH
Show in black the relative positions of the colliding vehicles, or of the vehicle and pedestrian,'just before the collision, and at the time of the collision.
Show in red their relative positions just after the collision.
Label the streets and every object depicted, and indicate measurements; show by dotted lines the course followed by each vehicle, and add any explanatory statement that would aid in an understanding of the occurrence.
\ , \ \ \ Pvt
\/X X_________\ \ Auto__________________
X
»----> — » ^X.
—\. /WHY ^X \
Indicate rmrts cf compass N,E,S.,W
Tr.,. , CamoeM
If the above diagram is not applicable, attach substitute diagram. yy j
I hereby certify that the foregoing is a true and correct report of the accident, according to the best of my knowledge and belief, based upon investigation made by me personally. Attached hereto as a part hereof
are the following papers: ....Forg>.No...26* Drivers Report,of’..Accident^.. 1st..Ind. Hq. 100th
..Inf<..Eijadlnga..ana..rftcgnnn.endatlQna...including..Exhibits WA« to "F" inclusive
1st.
Investigating Officer.
INSTRUCTIONS TO INVESTIGATING OFFICER
1. Attach driver’s accident report, with supplemental signed statement from driver. Among other things, the driver’s statement should describe the course of the Government car, and the course of the vehicle or person collided with, just before and at the time of the collision; the rates of speed and how estimated; the signals of warning; condition of brakes, of lights, of streets as to being slippery; efforts made by driver to avoid collision; facts showing whether or not other driver, or person was in fault, etc.
2. Attach signed statement from each witness.
3. Attach copy of traffic regulation violated, if any.
4. Attach photographs 6f scene of accident and of damaged cars, if any taken.
5. Attach Findings and Recommendations of Investigating Officer.
1O— ISO.
Back
219
TM 12-255
ADJUTANT GENERAL’S OFFICE
46
Veterans’
(Application for
XIV, instruction
Administration, Insurance Form No. 350 National Service Life Insurance).—See section 21, for preparation and use.
VETERANS ADMINISTRATION
Insurance Form 850
APPLICATION FOR NATIONAL SERVICE LIFE INSURANCE
UNDER SECTION M2 (a) NATIONAL SERVICE LIFE INSURANCE ACT OF IMO AND REGULATIONS OF THE VETERANS ADMINISTRATION
WITHOUT REPORT OF PHYSICAL EXAMINATION
(For neo by persons who enter the active service in the land or naval forces of the United States after October 8, 1940. Application must be made to the Veterans Administration while in the active service and within 120 days after entrance into such, service. NOTE.—Persons in the active service on October 8, 1940, and persona who thereafter reen-list or reenter the active service immediately following discharge from previous enlistments or who thereafter ore discharged to immediately accept commissions and whose services ore continuous, must moke application on Insurance Form 350 a, which requires a complete report of physical examination.) USE INK OR TYPE,
1. NAME IN FULL:
(Please print or type)
Firs*
Middle
Charles
Leon
Carns
z
0
2. HOME ADDRESS: Number
170
Street or rural route
East Main St
County, city, town, or post office
Middlesex, Tioga Co
State
Pa.
3. I WAS BORN AT
State
Month
1917
August
Pa
City, town, or poat office
Philadelphia,
Day of month
10th
Lee nearest birthday 25
4. DATE OF ENTRY INTO PRESENT TOUR OF ACTIVE DUTY Sept 1, 1942 5. PRESENT ORGANIZATION Rank, grade, or rating. Organization, regiment, station, ship, etc. Pvt Co L 100th Infantry 6. SERIAL NUMBER 30657892
7. DATE OF SEPARATION FROM LAST TO UR OF ACTIVE DUTY. (If no previous I 8. ARE YOU NOW DISABLED ON ACCOUNT OF INJURY OR DISEASE! IF SO, active duty, state "none.") STATE DETAILS
None I No
9. I HEREBY APPLY FOR INSURANCE ON THE FIVE-YEAR
LEVEE1 PREMIUM TERM PLAN IN THE AMOUNT OF
10. I WILL PAY PREMIUMS AS INDICATED BELOW:
BY DEDUCTION MONTHLY BY ALLOTMENT PAYMENTS TO BE MADE DIRECT TO VETERANS ADMINISTRATION AS FOLLOWS:
8 ,...3.35... Monthly | Quarterly । Semiannual | Annua!
5000
2 O
11. ARE YOU NOW CARRYING GOVERNMENT LIFE INSURANCE! (ANSWER “YES" or “NO").._HQ... IF "YES" GIVE AMOUNT OF INSURANCE AND POLICY NUMBER IF AVAILABLE. AMOUNT, 8........................................... POLICY NO..............................
(No person may carry a combined amount of National Service Lifo Insurance and U. S. Government Life Insurance in excess of 110,000 at any one time)
(If marr 1RINCIPAL CONTINGENT FULL NAME OF BENEFICIARY led woman, her own first and middle name and husband's last name must be stated) Mrs. Elizabeth A. Carns Relationship Mother Amount for each beneficiary $5000 . Post-office address (Number and street, city, town, or post office) 170 Bast Main St., .M.dd.lAse.x,..Pa.
Mr. John 0. Carns Father $5000 170 East Main St., Middlesex, Pa.
Permitted class of beneficiaries: Husband or wife, child, parent, brother or sister u! the insured. (See reverse side, Paragraph 4.)
..October
z 13. I REQUEST THAT THE EFFECTIVE DATE ot this policy be made the ...1st.
________________..._____ ..... __ _________................ -............................ 19..42. If no date is specified the insurance herein applied for shall become -effective as follows:
a. If the first premium is to be paid by allotment or deduction, the insurance will be<-ome effective on the first day of the month following the mouth in which the application and allotment or authorization for deduction are executed, provided the amount of the premium is deducted from the applicant's active service pay in accordance with the allotment or authorization, or
b. If the first premium is paid by direct remittance, tho insurance will become effective as of the day on which the application and tender of premiums are made and forwarded to the Veterans Admin^tration.
(See reverse side, Paragraph I, for further information as to effective dates of insurance)
THE UNITED STATES IS NOT LIABLE FOR DEATH OCCURRING PRIOR TO THE EFFECTIVE DATE OF THE POLICY
< 14. I REQUEST TEE POLICY BE MAILED TO—
.17O.East...Main..St,.,...Mlddles.exK..Pa^____________
______________________________(Address) ____________________
LL AUTHORIZE from my pay tor month ot.Sep jsemfagr*.. 1942......................to cover tho monthly premium
. t in the amount of 8-----
I Check |
the first _________________________________.... premium of 8....................on the amount of insurance applied for.
(Write above whether monthly, quarterly, semiannual, or annual)
.to cover
signed at..EerV.DixJ..Xew_.Jersey.
WITNESSED BY: .
INFORMATION AS TO SERVICE CERTIFY) BY;
on THE
.3th„„ DAY OF ..
.September..
w.A?.
(Applicant sign here. Do not print signature)
HTAMES LT. PERKINS. Capt 100th Inf
(Rank and organization. 8ee reverse side, Paragraph 6)______________________________________________________
NOTE.—Penalties for fraud in securing for self or another the issue or payment ot insurance: 81,000 to 85,000 fine and imprisonment. Insurance will be forfeited tor mutiny, treason, spying or other specified offenses. (Sections 813, 615, end 612, National Service Life Insurance Act of 1940.)
Effective
Date...............
Beneficiary........
Action taken.......
Examiner...........
Certificate issued...
DO NOT USE THIS SPACE
Age.
Amt..
Premium: Mo. 8.
Reviewer......
Policy issued..
Or. 8.
w—is.::-:
220
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ADMINISTRATIVE PROCEDURES
47. Veterans’ Administration, Insurance Form No. 336 (Change of Beneficiary—National Service Life Insurance).— See section XIV, instruction 22, for preparation and use.
VETERANS ADMINISTRATION Inaarwice Form S3S
USE A SEPARATE FORM FOR EACH POLICY ON WHICH A CHANGE OF BENEFICIARY IS DESIRED
Policy No. N
CHANGE OF BENEFICIARY—NATIONAL SERVICE LIFE INSURANCE
I, the undersigned insured, hereby cancel all previous designations of beneficiaries under the above-numbered National Service Life Insurance policy and direct that said insurance, which amounts to $-5OQQ.—.., be paid from and
after my death as follows:
GIVE COMPLETE NAME AND ADDRESS OF EACH BENEFICIARY (Note.—If a married, woman, her own first and middle name and husband’s last name must be stated) RELATIONSHIP (Must be stated) Amount of Insurance to be Paid to Each Beneficiary
Principal Mrs. Myrna Agnes Carns Wife ,$5000
897 Victor Avenue, Camden, N. J.
Mrs. Elizabeth Adams Carns Mother ....J.5.QQQ. _
170 East Main St., Middlesex, Pa,
Contingent
■ : ........ —
Signed at Dixt
Signature of witness . ueorge
on this, the_?5th______day of___Qpiober.
Corporal'
V/ilso
(Rank and organization if in service)
JAMES M. PERKINS, Capt 100th Inf
Address___________________________________________
(Street and number)
Fort Dix. N. J.__________________
(Do not print)
Charles..Lt_C_ai^nsJ._Pvt..lel...C.a...LLJ.QQih..Xnf_.
(Rank and organization if in zervice)
Address--------------------------------------------------
(Post office and State)
(Street and number)
Fort pi.xx.N,.J*___________—
(Post office and State)
This form, when completed, should be forwarded immediately to the Veterans Administration, Washington, D. C.
Signature of insured should be in ink and witnessed by a responsible and disinterested person. The rank and organization of the insured and .the witness should be stated if the insured is in the military or naval service.
The insured, under a National Service Life Insurance policy, may designate a beneficiary or beneficiaries of his insurance within the following classes only: Wife (husband), child (including an adopted child, stepchild, illegitimate child), parent (including person in loco parentis), brother or sister (including those of the half blood) of the insured.
The insured may designate any person or persons within the permitted class as contingent beneficiary or beneficiaries, who will take the monthly installments of insurance if the principal beneficiary or beneficiaries should not survive so as a«y
installment or installments of insurance, or take any remaining monthly installments if the principal beneficiary or beneficiaries survive the insured and receive partial payment but die before all installments certain have been paid.
A stepchild, illegitimate child, or person in loco parentis cannot be paid benefits under the National Service Life Insurance Act of 1940 unless specifically designated as a beneficiary by the insured.
The proceeds of a National Service Life Insurance policy shall not be assignable and the payments of National Service Life Insurance as such are exempt from taxation, but such exemption does not extend to any property purchased m part or wh Uy out of such payments.
(See reverse side for further information as to beneficiaries and manner of payment of death benefits.) imi®»
221
TM 12-255
ADJUTANT GENERAL’S OFFICE
48. Suggested form for voucher for company fund.—See section XXIII, instruction 1, for preparation and disposition.
COMPANY FUND
Company L, 100th Infantry
Fort Dix, N. J. _______________________________________, 194____
I certify that I have this day *(paid to) * (received from)
(Name of other party) (Grade and organization or title and address)
the sum of________________dollars and___________cents ($_____________) *(by check
No.___________) *(In cash) in payment for the following for the month of___________
______________, 194____:
(Name) (Grade) (Organization)
Custodian
(Statement for other party to transaction)
_____________________, 194________
I certify that the payment referred to above has been *(made) * (received) and had not previously been *(made) * (received) and that the amount is just and correct.
(Signature) (Grade or title)
*Strike out words not applicable.
Voucher No________
Date______________
Amount____________
222
TM 12—255
ADMINISTRATIVE PROCEDURES
49. Statement of standing of company fund.
HEADQUARTERS COMPANY A
100th INFANTRY, FORT DIX, N. J.
August 31, 1942
Statement of standing of company fund as of_______________
(Date)
Accountability
Ration savings $________
Other funds $________
TOTAL ACCOUNTABILITY $_______________
Reconciliation of bank statement
Check book balance $________
Outstanding checks:
No._________ $_________
No._________ $_________
Total outstanding checks_________
Bank Statement $________
Accounts receivable
Assets
Checking account $_______
Cash on hand $_______
Bonds $_______
TOTAL ASSETS $_________
List here all accounts actually due and receivable as of above date. Include the following:
1. Ration savings (when on garrison rations).
2. Amounts due from boarders.
Ration savings Rec Exp
Other funds
Rec Exp
3. PX dividends declared but not yet paid.
Accounts payable
List here all accounts actually due and payable as of above date. Include excess ration purchases.
Total accounts receivable and payable.
Net gain or loss
Accountability
Standing of the fund.
I certify that to the best of my knowledge and belief, the foregoing is a complete and accurate statement of all amounts due the fund, of all outstanding debts and obligations payable from the fund, and of all outstanding checks (not reported paid by the bank) pertaining to the fund, and of all the securities which are the property of the organization. I further certify that the property purchased from the fund as shown in the front part of the council book is on hand.
(Custodian’s signature) (Custodian’s name typed) (Grade and organization)
494350’—42---15
223
TM 12-255
ADJUTANT GENERAL’S OFFICE
50. Suggested form of clearance sheet.—See section II, instruction 1, for use.
HEADQUARTERS, FORT DIX, N. J.
CLEARANCE SHEET
January 19, 1942
The following agencies and instrumentalities will indicate below the status of the accounts of Martin C. Woodring, Captain, 100th Infantry as of (Name, grade, and organization)
January 19, 1942. The responsible officer of the agency or instrumentality will insert in ink the amount due from the officer concerned, and if none, he will so state. He will initial the entry in ink.
Initials
Initials
Post QM Property $ Post QM Utility $ Post Laundry $ Post Exchange $ Officer’s Club $
Signal Officer $
Ordnance Officer $ Hosp. Mess $
Commissary $
Officer’s Mess
(Organization) _________:________
By Order of Colonel ATWATER:
(Signed) Thomas A. DuBois
(Typed) Thomas A. DuBois, Capt., 100th Inf.
Adjutant.
Note.—Initiated by unit personnel officer or adjutant; one copy. Retained by unit personnel officer, after completion.
[A. G. 062.11 (11-1-42).]
By order of the Secretary of War:
G. C. MARSHALL,
Chief of Staff. Official:
J. A. ULIO,
Major General,
The Adjutant General.
Distribution:
D (6); B (2); R (5); Bn and L (1).
(For explanation of symbols see FM 21-6.)
224
U. s. GOVERNMENT PRINTING OFFICE: 1942
NTSU LIBRARY
UNT LIBRARIES DENTON TX 78203
lillllilllllllllllll
1001896177