[Administration]
[From the U.S. Government Publishing Office, www.gpo.gov]
W b 3 512. TM 12-250
mSSmhb
Il ..
WAR DEPARTMENT Document
Reserve
TECHNICAL MANUAL
ADMINISTRATION
October 10, 1942
NON-CIRCULATING
Nloll LIBRARY
FOREWORD
This manual is in three parts—part one, company administration; part two, regimental administration; and part three, special component'—Women’s Army Auxiliary Corps (WAAC). So closely interwoven are regimental administration and company administration that it is impractical to consider one without the other. The regimental adjutant and personnel officer should be thoroughly familiar with the details of company administration; and the company commander should be conversant with the procedures and objectives of regimental administration.
Both adjutant and company commander are administrators. Only by the closest cooperation can their common purpose—success in combat—be attained. When administration is inefficient and the orderly processes are cluttered with misunderstandings and lack of knowledge, the training program suffers. When administration is efficient and there is teamwork, training proceeds unhampered and the chances of Success in combat are improved.
While the procedures and suggestions described in this manual pertain to an infantry rifle company and an infantry regiment, they are, with only minor variations, applicable to similar organizations throughout the Army. A specific company and a specific regiment, both fictitious, have been chosen as illustrative examples, because it is felt that instruction can best be imparted by specific example. A typical soldier—one Michael J. Kelsey (also fictitious)—has been selected to show the administration procedures which are required in inducting (or enlisting) an enlisted man and administering his affairs during his military career.
In some instances, the text of this manual is repetitious. This is deliberate, so that each description of a procedure or a policy will be complete in itself.
Army Regulations and directives are constantly changing, especially in these days of emergency. The reader should be careful, therefore, to consult his files for current changes. This manual can do no more than point the way, discuss the fundamental factors which govern, and give the reader a comprehensive understanding of the administrative problems of company and regiment, with the hope that he will be inspired to make his company and his regiment the best-administered organization in the Army.
*TM 12-250
TECHNICAL MANUAL No. 12-250
WAR DEPARTMENT, Washington, October 10, 1942.
ADMINISTRATION
Part One. Company. Paragraphs
Chapter 1. General---.--------------------------- 1-7
Chapter 2. Business management—property.
Section I. General_______________________________ 8-14
II. Property records and reports--------- 15-26
Chapter 3. Business management—mess.
Section I. Mess management---------------------- 27-35
II. Mess records and reports------------- 36-38
Chapter 4. Business management—fiscal.
Section I. Payment of company------------------- 39-41
II. Company fund_________________________ 42-50
Chapter 5. Personnel management.
Section I. Initial organization of infantry rifle company_____________________________ 51-68
II. Duties of key noncommissioned officers, 69-73
Chapter 6. Organization records and reports. Section I. General_________________________________ 74-76
II. Morning report_______________________ 77-87
III. Daily sick report___________________ 88-96
IV. Duty roster________________________ 97-107
V. Record of company punishment------- 108-113
VI. Organization records of individual qualification in arms______________________ 114-116
VII. Company correspondence file----------- 117
Part Two. Regiment.
Chapter 1. Attitudes and responsibilities---------- 118-138
Chapter 2. Regimental headquarters.
Section I. Organization of headquarters------ 139-154
• II. Regimental supply officer-------- 155-160
III. Use of Army Regulations and directives__________________________________ 161-173
*This manual supersedes'TM 12-250, February 10, 1942.
TM 12-250
ADJUTANT GENERAL’S DEPARTMENT
Part Two. Regiment-—Continued.
Chapter 3. Administrative operation. Paragraphs
Section I. General_______________._______________ 174-175
II. Preactivation period________________ 176-177
III. Activation__________________________178-181
IV. Normal work flow and typical day__182-199
Chapter 4. Unit personnel section—Operation________ 200-209
Chapter 5. Enlisted subsection.
Section I. Service record_________________'______210-247
II. Pay and allowances of enlisted men__ 248-267
III. Pay rolls___________________________ 268-288
IV. Statement of charges_________________ 289-296
V. Transfer of enlisted men_____________ 297-302
VI. AWOL and desertion___________________ 303-309
VII. Discharges__________________________ 310-325
VIII. Final statements____________________ 326-331
IX. Classification and soldier’s qualification card------------------------------------- 332-340
X. Enlisted 201 files__________________ 341-346
XI. Locator card files__________________ 347-350
Chapter 6. Officers subsection.
Section I. Officer 201 files_____________________ 351-353
II. Officer qualification and status cards, _ 354-358
III. Efficiency reports__________________ 359-372
IV. Reserve officers, active duty________ 373-385
V. Pay and mileage vouchers____________ 386-393
VI. Officer locator cards____________________ 394
VII. Officer rosters__________________395-396
VIII. Clearance_______________________________ 397
Chapter 7. Reports and returns subsection.
Section I. Morning reports_______________________ 398-403
II. Reports of change___________________ 404-407
III. Ration returns______________________ 408-415
IV. Monthly rosters_______________________416-420
V. Postal subsection____________________ 421-423
Chapter 8. Correspondence and orders subsection.
Section I. Personnel correspondence______________ 424-433
II. General orders and special orders____ 434-464,
Chapter 9. Story of Michael J. Kelsey______________ 465-510
Chapter 10. Regimental Administration in the field.
Section I. Forward echelon_______________________ 511-526
II. Rear echelon_________________________ 527-539
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TM 12-250
ADMINISTRATION
Part Three. Special component'—Women’s Army Auxiliary Corps (WAAC). Paragraphs
Section I. Organization________________________ 540-546
II. Appointment and enrollment---------- 547-558
III. Promotion, demotion, rating, and disrating___________________________________ 559-563
IV. Discharge___________________________ 564-566
V. Discipline___________________________ 567-575
VI. Uniforms and equipment______________ 576-578
VII. Benefits___________________________ 579-581
VIII. Pay and allowances_________________ 582-584
IX. Miscellaneous______________________ 585-588
Page
Appendix I. Army Regulations base numbers------------------- 395
II. Military publications__________________________ 397
III. Organization of officers’ mess---------------- 401
IV. Types of boards_______________________________ 404
V. Check list for boards__________________________ 405
VI. Accident investigations----------------------- 407
VII. Report of investigation and board proceedings. 423
VIII. Courts martial________________________________ 433
IX. List of forms_________________________________ 440
Index____________________________________________________ 443
3
TM 12-250
1-3 ADJUTANT GENERAL^ DEPARTMENT
PART ONE
COMPANY
Chapter 1
GENERAL
1. Administration begins in the company (or similar organization). That is where enlisted men live and work, where changes in their status take place. That is where they are fed, housed, clothed, disciplined, and trained to become efficient, high-spirited fighting teams. The entire process of administering their affairs—from squad to War Department—depends in large measure upon the initial action of the company commander. If that first action by the company commander and his lieutenants is sound, speedy, and accurate the administrative process throughout the Army may then become a smoothrunning operation of which the tactical commander is scarcely conscious.
2. a. Thus the company commander is a key person in Army administration. His responsibility is a heavy one. He must carry this administrative responsibility in addition to his responsibility for tactical training. Without careful planning, one or the other is likely to suffer.
b. The solution of the problem is for the company commander to delegate specific administrative duties to his officers. His second in command should carry the greater part of the administrative burden, so far as regulations permit; or the company commander may delegate certain administrative duties to other company officers. This responsibility, however, he cannot delegate—that is inherent in the command function. He alone is responsible for training and administration of the company. His skill as a commander is measured to a considerable degree by his ability to decentralize administrative duties and then to supervise the work of his assistants.
3. Within the company, administration falls into three general classifications: management, record keeping, and reporting.
a. Management includes the management of the organization, or business management, and management of individuals. Organization management is the operation of those utilities which pertain to housing, messing, clothing, and unit funds. Individual management is the art of handling men and may be summed up in one word'— leadership.
4
TM 12-250
ADMINISTRATION 3-6
b. Record keeping and reporting likewise fall into two classifications: organizational record keeping and individual, or personnel, record keeping and reporting. The term “record keeping” should be understood to mean the recording of executive action taken, and “reporting” to mean reports rendered on individuals or organizations on which future executive action may be predicated.
4. Within the company, the organization records include: the company morning report, which is both statistical and historical, and which is the general ledger upon which other accounting documents and procedures are based; the daily sick report, also statistical and historical, forming with the morning report another source from which data are obtained for individual records; the duty roster, a record which enables the company commander to distribute equitably the burdens of guard, fatigue, and other details among the members of the organization; the range record, a statistical record, which shows the degree of firing proficiency reached by each member of the organization; and the file of company orders, a legal and official historical record of executive action affecting both the organization and its individual members. All of the above are organization records pertaining to personnel. Other organization records have to do with the operation of organization utilities: supply, mess, and management of the company’s fiscal affairs.
5. Individual or personnel record keeping is an integral part of the Army personnel system, closely interwoven with organization record keeping and with personnel management. Under the reorganization of the Army personnel system, the methods of maintaining personnel records, both historical and statistical, have undergone considerable alteration. The new system is simpler, more rapid, and more accurate. The statistical phase of personnel record keeping, as it concerns both the individual and the company, is now performed at regimental headquarters by the unit personnel section. From the company morning report, data concerning the change of status of each individual are abstracted in the unit personnel section and entered in certain individual records and reports.
6. The Army personnel system relieves the company commander of many of the irksome details of manual record keeping and obviates the handling of much correspondence concerning the individuals of his command. Its purpose is to assist the company commander and the commanders of other echelons by improving the methods of statistical record keeping. But it does not relieve the company commander of responsibility for the efficient administration of the affairs of his company.
5
TM 12-250
7 ADJUTANT GENERAL’S DEPARTMENT
7. It must always be remembered that record keeping and reporting-are only a small part of administration and management. 11 Paper work,” so called, is nothing more nor less than the recording of past executive action, or the recording of facts upon which future executive action may be based. Planned and intelligent management will reduce routine paper work to a minimum. Recording and reporting-are a necessary part of administration and management; but they are only a part. They are the result of action, not action itself. Good “paper work” causes no trouble. It is only bad paper work that brings confusion, uncertainty, and trouble.
6
TM 12-250
8-9
ADMINISTRATION
Chapter 2
BUSINESS MANAGEMENT—PROPERTY
Paragraphs
Section I. General______________________________ 8-14
II. Property records and reports___________ 15-26
Section I
GENERAL
8. Consider.the company as a corporate body, organized to accomplish a definite mission. A corporation is organized under a charter and has a constitution and bylaws. The charter, which prescribes the number of incorporators, would correspond to the Tables of Organization, under which the infantry rifle company contains 198 persons. The constitution and bylaws of the civil corporation may be compared to the Articles of War and Army Regulations, which govern the administration of the Army. For convenience and efficiency in the various executive functions which constitute management, the corporation is usually divided into departments. The company in the Army is similarly divided. It consists of four departments: property, mess, fiscal, and personnel. While each is a different phase of company management, they are interdependent parts of the whole. Various techniques and records are required in the management of these departments. Detailed supervision of the departmental operation may be delegated to subordinates, but the responsibility for smooth, efficient operation of the whole still rests with the company commander and cannot be delegated. The company commander is the general manager. To be a successful general manager, he must exercise, in full measure, the essential and indispensable qualities of leadership.
9. The company commander’s function with respect to property management includes procurement, issue, care, and accounting of the equipment and supplies issued by the several arms and services for the use of his organization. Tables of Basic Allowances set up the number, kind, and type of various articles of equipment to which any organization is entitled. Property issued to the company falls into three general classifications:
a. Organizational property which is common to and used by the organization as such, and is listed in Tables of Basic Allowances for that particular type of organization.
7
TM 12-250
9-11 ADJUTANT GENERAL^ DEPARTMENT
b. Camp and garrison equipment, which includes property or equipment not listed in Tables of Basic Allowances and is generally drawn on memorandum receipt from an officer of the station complement who has been designated as custodial officer for the unit.
c. Individual property which includes equipment and clothing for each man.
10. a. Initial issue of Tables of Basic Allowances equipment is made to the company commander by the supply officer of his unit without requisition; that is, by the regimental or corresponding supply officer. The company commander need not give a memorandum receipt for articles of Tables of Basic Allowances equipment so drawn. For any additional equipment after initial issue, the company commander must place a requisition with the unit supply officer. The company commander is, nevertheless, responsible for all property pertaining to his command, whether he receipts for it or not. In the case of clothing and individual equipment, the receipt by the soldier is acknowledged on W. D., A. G. O. Form No. 32 (Individual Clothing and Equipment Record) (see fig. 2).
b. Property issued to an officer, enlisted man, or other individual should be receipted for on W. D., Q. M. C. Form No. 487 (Memorandum Receipt) (see fig. 1), or in the case of an enlisted man it may be entered on W. D., A. G. 0. Form No. 32. This memorandum receipt (used as either a debit or a credit slip) is prepared in duplicate. In the case of a debit slip, the original is signed by the officer or individual receiving the articles, and the duplicate is initialed by the issuing person and is retained by the individual receiving the property. In the case of the credit slip, the original is signed by the responsible officer and turned over to the person turning in the property as his receipt.
c. The custodial officer draws camp and garrison equipment from the post property officer, and issues it to the company commander. The company commander is not concerned with the requisition of such property. However, he must contact the custodial officer for replacement and additional equipment pertaining to post, camp, or station.
11. The regimental or similar unit supply officer must furnish to each company or similar unit commander a company property book showing in detail the articles prescribed in Table of Basic Allowances for his unit. This property book will be maintained by the company or similar unit commander and will reflect at all times—
a. Quantities of each article prescribed by Table of Basic Allowances for his unit.
8
TM 12-250
11-13
ADMINISTRATION
b. Quantities of each article in serviceable condition actually on hand in the organization.
c. Quantities of each article not on hand, with validated requisitions for such articles.
d. Quantities of each article in excess of the authorized allowance, with written authority therefor.
e. Articles required to be accounted for by serial numbers.
/. Articles designated as “supervised property” (AR 20-35 and AR 35-6640).
12. When an individual enlisted man is transferred from one unit to another, he takes with him the individual clothing and equipment issued to him on Table of Basic Allowances. This clothing and equipment is listed on W. D., A. G. O. Form No. 32, and Form No. 32 accompanies the service record to the man’s new organization. Individual equipment, in addition to Table of Basic Allowances property issued for training purposes, is turned in upon, permanent transfer of the enlisted man and is reissued when needed. Clothing and equipment which is Table of Basic Allowances property need not be accounted for after issue and the company commander of the man’s new company does not pick it up on his company property book; but he does hold the man responsible on W. D., A. G. O. Form No. 36 (Statement of Charges) for any of this property damaged or lost through the soldier’s own carelessness. However, if the soldier takes with him property which cannot be dropped from accountability, this property is listed as follows:
a. Property on company property book; listed on W. D.,A. G. O. Form No. 35 (Individual Clothing Slip) in duplicate. Company commander and the soldier sign both copies. One copy is filed with company property book (initial company) as a credit voucher and one copy is forwarded with the service record and becomes a debit voucher to the company property book of the new company commander.
b. Post property; listed on W. D., A. G. O. Form No. 35 utilizing blank lines without regard to printed group headings. Made in quadruplicate. All copies signed by soldier and by company commander in space “Name of witnessing or issuing officer.” Heavy line is drawn in ink through each blank space in the column “Quantities issued” on all copies before enlisted man signs. Original copy is returned to the accountable officer; other copies go with the soldier’s service record to new organization.
13. a. Individual responsibility for property will be enforced by disciplinary action. Pecuniary responsibility of an enlisted man will be enforced by W. D., A. G. O. Form No. 36 (Statement of Charges)
9
TM 12-250
13-15 ADJUTANT GENERAl/s DEPARTMENT
(see AR 345—300) or W. D., A. G. O. Form No. 15 (Report of Survey) (see AR 35-6640).
b. In the event that a soldier to whom nonexpendable Government property has been issued, loses, damages, or destroys such property through failure to care for it, he may be required to pay for it. If, when called upon to produce the property, he does not have it, the soldier should then be called upon to sign W. D., A. G. O. Form No. 36 (see fig. 28).
c. However, not all lost, damaged, or destroyed property is paid for by the soldier to whom such property is issued, or by the company commander. Army regulations recognize the fact that property may be lost, stolen, damaged, or destroyed, or worn out in the public service, and as an incident to such service; and that in such case no individual should be held liable for its loss, damage, destruction, or unserviceability. Therefore, in order to relieve the responsible officer of his responsibility and his pecuniary liability, such property may be “surveyed”; or if it has become unserviceable through fair wear and tear in the public service, it may be listed on an inventory and inspection report and disposed of by the action of an inspector general or a special inspector.
14. There are two general classes of property: nonexpendable and expendable. Nopexpcndable property is that of a permanent or semipermanent nature and of such character that it does not lose its identity through use. For example, rifles, field glasses, tents, stoves, motor vehicles, are nonexpendable property; whereas ammunition, cleaning and preserving materials, paper, ink, stencils, and materials which are consumed by use, or which lose their identity (ink, for example, is both consumed and loses its identity when used) are classed as expendable property.
Section II
PROPERTY RECORDS AND REPORTS
15. The following forms are required for the issue of property to an organization and for the accounting procedures after the property is received by the company or similar organization:
Requisition (W. D., Q. M. C. Form No. 400).
Requisition and Receipt for Stationery and Office Supplies (W. D., Q. M. C. Form No. 412).
Requisition and Receipt for Cleaning and Preserving Materials (W. D., Q. M. C. Form No. 413).
10
TH 12-250
15-16
ADMINISTRATION
MEMORANDUM RECEIPT
•araoarx* debit slip
MEMORANDUM RECEIPT
* CREDIT * EEKX SLIP
• issued to 1 Lt. Col. George Smith ■uksW-/..........100th Infantry........
Place Fort. pijs*.. N..J, .. Date . June.l.( 19.42
easBCMfcta 1 Lt. Col. George Smith t
* Turned in by/.......“lOOtti'Inf antry "
Place .Fort Dix, N. J. Date ...June 4j_______, 1942..
QuarteiTnaster..................Property
(Name of supply branch)
NO. STOCK NO. ARTICLES
1 26-C Cot, steel.
1 27-M-76O Mattress, cotton.
1 27-C-3353 Cover, mattress.
4 27-S-7090 Sheets, cotton, bleached.
...bed..63..X..108,
1 27-P-425 Pillow, feather
2 27-P-570 Cases, pillow, cotton
4 27-B-678 Blankets, wool, O.D.
3i pounds M1934.
LAST ITEM
।
Property
Quartermaster
(Name of supply branch)
NO. STOCK NO. ARTICLES
1 26-C Cot, steel,
1 27-M-760 Mattress, cotton.
1 27-C-3353 Cover, mattress,
4 27-S-7090 Sheets, cotton, bleached,
bed 63 X 108
1 27-P-425 Pillow, feather,
2 27-P-570 Cases, pillow, cotton, .
...4... ..27.-B-6.7g.. .Blankets,..wqq1,..0,i>, 3.J..pQunds..M1.9.34......
LAST..ITEM
Received the above-named articles.
GEO RGE SMI TH
(Signature with rank and organization)
No Lt. Col. 100th Infantry
(Official designation)
Q. M. C. Form 487
Revised May 14,1931 • Strike out words not applicable. io—21003
Figure 1.
Requisition and Receipt for China and Glassware (W. D., Q. M. C. Form No. 414).
Company Property Book.
Individual Clothing Slip (W. D., A. G. O. Form No. 35).
Individual Clothing and Equipment Record (W. D., A. G. O.
Form No. 32).
Statement of Charges (W. D., A. G. O. Form No. 36).
Report of Survey (W. D., A. G. O. Form No. 15).
Inventory and Inspection Report (W. D., I. G. D. Form No. 1).
16. a. When the company is activated or when new men join, the company commander will want to get them into uniform at the
11
TM 12-250
16 ADJUTANT GENERAl/s DEPARTMENT
earliest possible moment. In normal times each enlisted man, upon enlistment in the Army, is entitled to an annual clothing money allowance, against which is charged the money value of the clothing
INDIVIDUAL CLOTHING AND EQUIPMENT RECORD
(Set AR SMMO, 25-4720, 15-4500, and 415-40)
CLOTHING AND EQUIPAGE
ARTICLES
IMt lint........................
Breeches, cotton—...............
Breeches, wool..................
Coat, wool...............—......
Jacket, field...................
Shirt, cotton.................—
Shirt, wool.....................
Mackinaw.......................
Overcoat, wool.................
Trousers, cotton................
Trousers, wool............
Raincoat_______________..........
Drawers, cotton.................
Undershirt, cotton..............
Drawers, w6ol------..............
Undershirt, wool................
Bocks, cotton...................
Socks, wool, heavy.............. Sock.3, wool, light................ Cap, garrison, cotton, khaki----
Cap, garrison, o. d.............
Cap, wool, knit.................
Overshoes, arctic...............
Boots, legging-top..............
Leggings, canvas, dismounted... Shoes, low-quarter............... Shoes, service.................... Jacket, herringbone twilL.......
Trousers, herringbone twill.....
Sult, herringbone twill.........
Cap, herringbone twill..........
Hat, herringbone twill..........
Belt, waist, web................. Gloves, heavy leather___________
Gloves, riding, lined...........
Gloves, riding, unlined.........
Gloves, wool, o. d............... Handkerchief....................
Necktie..........................
I4te
.2..
3.®
2 %
38 L
.XL.
..JA...
._Z_,
Kelsey Michael
(Last name) (First name)
Techn, 5th Grade
...............(Grade)........ .................
James 30766766
(Middle name) (Army serial number)
.....Cor^any L, 100th Infantry
(Organisation, regiment, arm or service) .........
Enlisted for............ years.
*Use lead pencil on this line and correct as changes occur.
W. D., ▲. O. O. Form No. 82
February 24, 1942
® Front.
Figure 2.
issued to him during his term of enlistment. The balance, if any, remaining at the end of the enlistment period, is paid to the soldier in cash.
12
ADMINISTRATION
TM 12-250
16-17
b. The annual clothing money allowance has been discontinued, however, during the emergency, and the necessary clothing and
CLOTHING AND EQUIPAGE—Continued
® Back.
Figure 2—Continued.
equipment are issued to each soldier on W. D., A. G. O. Form No. 32 (see fig. 2).
17. In order to expedite the issuance of clothing and equipment to the soldier, it is advisable for the company commander to have Forms No. 32 prepared in advance by typing in the name and Army
13
188UKD TURNJtD IN
ARTICLES Bin------------------------------------------------------------------------------------------------------------------
123406789 10 11 12 12345678
* T[T ~^/s: 777x
PoUX**............................... ................................................................. Jjfk...................................A.,
Collar, Insignia, US—...................] \ ... S ...................................—.........-- S....................................—.
Collar, insignia, arm or service._.................................................—..........—............................... —----------------—
Sleeve insignia................................... 'S <-T..................... —---------—-................................................ ...
Chevron, to denote grade............................. ..J S..................................................................................... .
Shoulder insignia.................... — .. ............................................................— ..........................................
Stripe, service............................ . ... .............. ......................................................................................
Bag, barrack............................... ........................................... .... ...... ...J.................................
Bag, canvas, field......................AS.......... ... ... ............................-................-.........................................
Belt, cartridge... ........................................................................-....-..........- -----....
Belt, pistol..v.........—...............?S........- ............-............—............-—....................................................
Blanket, wool, o. d. ............£.......... ................................................-— .....................................
Brush, shaving....................... ..J........... S.................................................-A^\ .......................................
Brush, tooth..—.............................(........................... —................... —.............................................
Can, meat............................ —................................................................. -..........—...............-.......
Carrier, pack............................1S ........ ..............................................................................................
Comb........................•............... ... ..................-.............................. — .....................................
Cover, canteen—...................... L.I.. ..I..LL..4...........4.....................................LI..........................................
Cop—................................................................. '.-------------------------— ........................................
.......... “ Jf.............................................................. /........................
Haversack................................!.........................................................................................................
Knife............................-......J-.......— ......................................................L.........................................
Pin, tent, shelter..................................................................................................................... *
‘Pocket, magazine, double-web............TS............ ... .............................................AS ......................................
Pouch, first-aid--- .................LI. .44.4.. .4.J.............................. ...................Li................ ...... ..............
Razor, safety, 5 blades.........................../...... ............................................. ..........................................
Spoon...................................................................................-..............(J..........................................
Suspenders, belt, cartridge--------------S. ... ...............................................................................................
Tag, identification......................................... ... .................................,.... ^-4........................................
Tape, Identification____________________/... ... ....................................................... ........................ ............ ......
Tent, shelter, bait...................../.------------------------------_------------------------------ A--------------------------.....-..........
Towel, bath.-.____________________.... -/..........................-------------------------------------------------------------------------------
Towel, buck............................................................................-............... ...........................................
Packet, Hretald-------------------------I.........-..— ... -.......... ............................/....................................... ..
Cot. s-treT _____ ....................................................................I.......................................-
_______________________Z................................................................I.........................................
..............L. Ak..............................................................I.........................-...............
JjflyiLCiL&aJim_______________________As ...I............................................................I.........................................
’...............J............................................................I.......................................-
_________..................................................................A^..........................................
Enlisted man'. Initial*_________—---- --------------------------------—................................——...........-—-----------------------------
Officer's Initial*...................Wg*. ................................................................................-......
•The enlisted men’s Initial* indicate the acknowledgment ot the receipt or turn-in of the articles in the column Initialed; the officer’s initials indicate that the articles have been issued or turned in.
☆ V. s. MVUNMCNT MIMT'lHfl OPPICK 1 IMS M—S7SV7-1
TM 12-250
17-22 ADJUTANT GENERAL?S DEPARTMENT
serial number of the soldier at the bottom of page 1. The grade and organization of the soldier, however, are entered only in pencil, and are changed from time to time as the occasion warrants. The date of issue at the top of the column can be filled in in advance, also the quantity of each item to be issued. Where no quantity of any item is. issued, a diagonal line should be drawn through that square. In this way, only the sizes remain to be filled in by the issuing officer. The same procedure is followed in preparing the form for the issuance of equipment.
18. After clothing and equipment have been issued, the soldier initials the form as evidence that he has received the items, and the issuing officer initials the form as evidence that he has made the issue. The form is then filed with the company records and constitutes a record of sizes. The soldier is responsible for the proper care of clothing and equipment issued to him.
19. It is customary to issue clothing in accordance with climatic conditions, cotton usually being issued for hot weather. When climatic conditions make an issue of wool advisable, cotton may be turned in or may be retained, as higher authority directs.
20. a. Clothing may also be issued to the individual soldier on W. D., A. G. O. Form No. 35. This form is used, however, only as an interim form, for example, when a prisoner is issued clothing temporarily, or a soldier on detached service requires additional clothing.
b. In case of transfer, items other than clothing carried on the property book may be transferred with him on W. D., A. G. O. Form No. 35, or clothing may be drawn individually by him (see a above) on this form, and then recorded on W. D.,A.G.O. Form No. 32.
21. Property drawn by the company and not immediately issued on memorandum receipt to individuals for use should be retained in the company storeroom under lock and key. When the company commander feels that he has sufficient confidence in the supply sergeant to entrust to him the key to the supply room, he may do so; but the company commander himself retains full responsibility for the safekeeping of property.
22. a. There should be a complete physical inventory at least once every 6 months of all property which is in the company and in the storeroom, as well as property kept in barracks and mess halls for daily use. The company commander should personally make this inventory. He should also make frequent spot checks of various items, both in the possession of the men and in the supply room. Platoon commanders should make frequent spot checks of the property in the
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TM 12-250
ADMINISTRATION 22-23
hands of members of their platoons. All ordnance property should be checked monthly by serial numbers.
b. Upon taking command of an organization and assuming responsibility for property, an officer should make a careful physical inventory jointly with the officer whom he is superseding and should compare the results of the inventory with the list of property in the company property book. Differences should be accounted for by validated copies of requisitions, reports of survey, statements of charges, or inventory and inspection reports.
c. In event that property is lost, damaged, or destroyed, there are two methods of securing relief from pecuniary liability; and placing responsibility:
(1) W. D., A. G. O. Form No. 15 (see fig. 3 and AR 35-6640).
(2) W. D., A. G. O. Form No. 36 (see fig. 28 and AR 345-300).
23. a. W. D., A. G. O. Form 15 is made in triplicate, by the officer responsible for the property being surveyed. A separate report of survey is made for property pertaining to each supply arm or service, such as quartermaster property, ordnance property, signal property, etc. Detailed instructions as to the proper preparation, routing, and action on reports of survey are set forth in AR 35-6640, which established a simplified system of property accounting. See figure 3 for example of a report of survey properly accomplished, covering the destruction of Table of Basic Allowances, quartermaster property in possession of Company L, 100th Infantry. This report of survey is made in accordance with instructions contained in Circular No. 105, W. D., 1942. Note that on the top of the printed form, over the name of the responsible officer, is written the words, “No accountability”; also, after the printed words, “Accountable officer,” the word “None” is written. Under the property accountability system established by Circular No. 105, W. D., 1942, Table of Basic Allowances, property pertaining to the company is dropped from accountability when it is issued to the company on shipping ticket and entered in the company property book. Note that with this report of survey only one exhibit is attached, this being the approved report of a board of officers appointed by the regimental commander to investigate the fire in which these articles were destroyed. Also note that the affidavit is executed by the supply sergeant because he was the person in whose immediate custody the property was placed and because he had personal knowledge of the facts of the loss. The company commander might make recommendations, if pertinent, as to the disposition of the property being surveyed, but in this case the property is entirely destroyed, hence no disposition is possible.
15
TM 12-250
23 ADJUTANT GENERAL’s DEPARTMENT
b. Under the heading “Date and circumstances” should be entered a brief but adequately detailed account of the facts and circumstances of the loss of the property and the date. The principal statement of fact made in describing the loss, damage, or destruction of property should be supported by an affidavit. Such statements, made in affidavit form and showing the total money value, are called “exhibits,” and are listed as “Exhibits A to Z—R/S (date).” If several different articles are on the same report of survey, and if they were lost, damaged, or. destroyed at different times and under different circumstances, a statement under “Date and circumstances” should be entered for each, together with supporting affidavits for each. Reference to such statement should be made in the proper place on the report of survey. In the interests of reducing paper work and of expediting action, evidence supporting reports of survey should be reduced to the barest essentials.
c. The affidavit in the lower left column must be subscribed to by the responsible (or accountable) officer, or by the person (officer or enlisted man) having personal knowledge oj the jacts sworn to. If the affidavit is signed by the company commander or by the officer initiating the report of survey, the certificate in the next column need not be signed. The obvious reason for calling one an affidavit and the other a certificate is that, by long usage and customs of the service, an enlisted man makes an affidavit in such a case, and a commissioned officer executes a certificate. In the case illustrated in figure 3, the supply sergeant, having personal knowledge of the facts, is the logical person to execute this affidavit. However, if the company commander so desires, he himself may sign the affidavit and leave the certificate unsigned. In that case, Sergeant Botwefi’s affidavit, included as an exhibit, would be sufficient to bring out his personal knowledge of the facts.
d. After the report of survey has been made, it should be checked to be sure that the following things have been done:
(1) Is the class of property—quartermaster, ordnance, medical, signal, engineer, etc.—shown?
(2) Are the designation of the account and the station properly shown?
(3) Are the name, grade, and arm or service of the unit supply officer shown?
(4) Is the date entered?
(5) Are the stock numbers shown?
(6) Are items properly described?
(7) Are costs shown?
16
TM 12-250
23-25
ADMINISTRATION
(8) Are date and circumstances described in sufficient detail to enable the surveying officer to understand clearly just what happened with regard to the loss, damage, or destruction of the property? Are the exhibits listed and described?
(9) Is the affidavit properly subscribed and sworn to before a summary court officer, an adjutant, or a notary public? If before a notary public, is the notary’s sea] placed on the document?
(10) Is the certificate executed by the responsible officer?
(11) Is the grand total initialed by the officer initiating the survey?
e. Property pertaining to more than one supply arm or service will not be placed on the same report of survey.
/. Reports of survey will be made in triplicate. All copies will be signed and initialed just as in the original.
g. All exhibits and affidavits will be made in one copy only.
h. Three copies of W. D., A. G. O. Form No. 15, with one copy of all exhibits, will be submitted to the appointing authority; that is, the regimental, separate battalion, or the next higher commander. In the case of organizations not belonging to or attached to a regiment or a separate battalion they will be submitted to the next higher administrative commander.
24. If the post, camp, or station commander is the appointing authority and if accountability for the property in question has already been terminated, he is authorized to take final action on reports of survey falling within the provisions of AR 35-6640. Such reports of survey, when so approved, will be distributed as follows:
a. The original to the organization commander as a credit voucher to his company property book, unless used by him as a replacement voucher, in which case it will be used as a credit voucher to the post, camp, or station supply officer’s account.
b. The duplicate copy will be filed by the regimental supply officer in the appropriate company’s jacket file.
c. Under such circumstances the triplicate copy will be destroyed by the appointing authority. (This procedure applies to post property issued either to tactical organizations or to elements under the direct command of the post commander.)
d. All reports of survey and inventory and inspection, prepared under the provisions of this section, will be plainly marked “No accountability.”
25. a. W. D., A. G. O. Form No. 36 is the form used when an enlisted man loses, damages, or destroys public property issued to him on memorandum receipt. It is used when an enlisted man admits the loss, damage, or destruction of the property and consents to the
489313°—42---2
17
TM 12-250
25 ADJUTANT GENERAL’S DEPARTMENT
REPORT OF SURVEY
MO ACCOUNTABILITY
___Quartermaster___________ Propprty CaPt- Martin C. Woodring, Co.L,I00th Inf, Pt. Dix,N.J.
(Class of property, ordnance, medical, etc.) (Stock record account and station)~
Accountable officer.........NONE......................................... pato Aug 54 1942.........
8^?O.K ARTICLES I QUANTITY TOTAL COST» _________DISPOSITION »_____
Destroy Salvaob Other
24-B-1165 Bag, water, sterilizing 1 410.81
24-S Screen, latrine, complete 2 39.20
24-R-UO Rolls, bedding, waterproofed 6 55.68
55-C-7390 Coats, cooks’ and bakers’, white 4 4.04
____________________LAST ITEM ______________ZZZZ_______________________________
Grand total • I $109.73 C y' |
DATE AND CIRCUMSTANCES 1
The articles of Quartermaster property listed above were destroyed by fire of undetermined origin while in the supply room of Company L, 100th Infantry at Ft Dix, N.J., on or about 0200 July 28, 1942. See Exhibit "A”, approved report of Board of Officers, w/allied papers.
AFFIDAVIT
I do solemnly swear (or affirm) that the articles of public property shown above and/or on attached sheets were lost, destroyed, damaged, or worn out in the manner stated, while in the public service.
CERTIFICATE •
I certify that the loss, destruction, damage, or unserviceability of the articles of public property shown above, and/or on attached sheets, was caused in tho manner stated and without fault or neglect on my part, and that each article listed with a view to elimination by destruction has been examined by me personally, has never been previously condemned, ana is, in my opinion, worthless for further public use.
C)
S/Sgt, Co. “yftioth Inf.
(Grade and organization) Subscribed and sworn to (or affirmed) before me at____________________________
this ....day of .........,
<1 JOHN A. HAMMOND
MQj* jQQth _.I •...Summary, 0qurt
(Grade and organization or title; if notary public, affix seal)
(Grade and org., accountable or responsible officer)
Hq..-----.-------------------------------
Station----------------------------------
Date____________________.________________
To---------------------------------------
who is appointed surveying officer.
By order of---------------------
W. D., A. G. O. Form No. 15
July 15,1935
Adjutant.
Property Voucher No.
Figure 3.
Note.—Initiated by responsible officer (usually company commander) in triplicate. The company commander sends all three copies to regimental commander, who appoints a surveying officer; if regimental commander (appointing authority) approves recommendations of surveying officer, all copies of reports of survey are forwarded to the commanding general of the service command. After review by service command finance officer, if the commanding general of the service command approves action of appointing authority, the original copy is retained in the office of the service command adjutant general, the duplicate is filed in the office of the service command finance officer, and the triplicate is returned to the accountable officer through the convening authority. Reports of survey are treated in AR 35-6640. Under the provi-
18
sions of AR 35-6640, the regimental commander is authorized to approve the report of survey without referring it to a surveying officer, since the amount involved is less than $500.00. In this case, the regimental commander having appointed the board of officers to investigate the fire in Company L and having approved its findings, he would normally approve the survey without further investigation by a surveying officer. His approval would be entered on the back of the form. The regimental commander may delegate the authority to approve reports of survey of less than $500.00 to the adjutant. The adjutant’s decision must be “By order of” the regimental commander.
19
TM 12-250
ADMINISTRATION 25
1 INVENTORY AND INSPECTION REPORT
Page-----
(Articles n fl 5 **
fl 43 § S « § § grtxi g ft "S
§ 5 -o® & ^® & -3 § ® S 5 g- g
i ! i 1 §i i - s § ? - ® i 1 | 3 F t I T I 1 I i 1 ? « =: 3 Ffr-st Heutpnnn’t .1 ---1 ---------------------------;------------- 1 " t Insert letter of company.
4 SEZLc —I~• 1 ‘ ------------------------ 1 -i -----------, | ■ Unsert number „< regl-
------------------------------------- —--------- -------- --------- 7 1 ---- i •-> ------ ment. 5 Total commissioned_____________ °2--»1--1 Uj--------------------------------------i r-----------a Second in command.
6 First sergeant (585)____ ..... =TT = = = = ========= = ==== =T =^=3= b Armed with rifle, cal. .30,
7 Staff sergeant including------- 1 1-------------- Z ZU ZZZZZZ 1 T ZZZZZZ 1 5 5 «Armed with carbine.
9 Platoon (rmT 1 ---------------------------------------------- d Armed with rifle, auto-
9 Platoon (651)----------------------- (el)_____________ .... (1) rfl (1) (4) tl\ mafic cal 30
}? Ser&iS£iS...J::::::' — ■' ...2J..1 1 ...4 !f> ..3
13 Sectior^lparlor (0^9)--------------------7'n--------zn ‘7‘7<--------- z“ --------- ® " f Provided for antitank
u 3±i±S------------------------------------ (c 1}--- <° D--------- --------------- (D vehicles assigned this or-
18 Squad leader (653)----------------- --------- (o 1) (3)___ (on (2) (5)_____________ (51 vanization
20 TranknIortd?6fi«^SSiStant 653^ -' z ---------------- '----------------------- Ib (3) (9)-- 2d echelon maintenance pro-
1? TechnS fradel'i-------------------- ( )----------------------------- (1)--------------z W--o- vided by service company,
22 Technician’ frade 5 I ? 2 D Armed with pistol.
23 Private, first^ciass includin^ — 14 4 3 4 15 2 4 10 29 7 10 37 ] 3 3 'Armed with rifle, cal. .30,
24 I Private______J | [ 83 ’
TM 12-250
57
ADMINISTRATION
25 Ammunition bearer (504)_______________________ (° 2) (6)___ (" 2) (4) (10)--- («1) (3) (19)--- The serial number symbol
26 Armorer-artificer (511)____ 5 (* 1)________l_________________________________________ (1) (1) shown in parentheses is an
27 Bugler (803)____________________ («1)________________-_________________________-_________ (1)----- inseparable part of the spe-
28 Chauffeur (345)_____________________ (d2)__^__________________________ (2)_______________ (2)----- cialist designation. A num-
29 Cook (060)_________________ 4 (r2)___________________________________________________ (2) (2) ber below 500 refers to an
30 Cook (060)_________________ 5 ('2)_______-___________________________________________ (2) (2) occupational specialist whose
31 Cook’s helper (521)_____________ (r 3)__________________________________i____,___________ (3)----- qualification analysis is found
32 Gqnner (603)__________________________________ (p 1) (3)___ (p 1) (2) (5)_____1_______ (5)----- in AR 615-26. A number
33 Gunner, assistant (603)_______________________ (” 1) (3)___ (p 1) (2) (5)_____________ (5)----- above 500 refers to a military
34 Messenger (675)_________________ (° 4) (° 2) («1)__ (1) (»1)_____ (1) (4) (>■ 2)_ (2) (14)--- occupational specialist listed
35 Orderly (695)___________________ (r 1)___________________________________________________ (1)----- in Circular No. 14, War
36 Rifleman (745)________________7________________________________________________ (r 7) (21) (63)--- Department, 1942.
37 Rifleman automatic (746)__________________________,____________________________ (dl) (3) (9)---
38 Rifleman, automatic, assistant
(746)_____________________________________________________________________ (rl) (3) (9)---
39 Basic (521)______________________________ ('2)_____ (2) (rl)_____ (1) (3) 0 5)___ (5) (18)---
40 Total enlisted__________________ 19 6 4 5 19 3 5 13 38 9 12 45 192 _15
41 Aggregate____________■__________ 21 7 4 5 19 3 5 13 39 10 12 46 198 15
42 O Carbipe, cal. .30_____________ 9 4 2 3 11 2 3 8 23 1 ____ 1 35 ---
43 O Gun, machine, light, cal. .30_______________._____________ 12 2 ______________ 2 ------
44 O Mortar, 60-mm_______________________________ 1 3 ______________ 3 ________:------- 3 ------
45 O Pistol, automatic, cal. .45_______________ 2 6 ____ 2 4 10 ------------- 10 -----
46 O Rifle, automatic, cal. .30________ •2 ________________________2 _________ 1 3 11 ---
47 O Rifle, cal. .30, Ml___________ 12 1 2 ____ 2 1 ____ 1 4 9 10 39 133 ---
48 O Rifle, cal. .30, M1903_:_____________________________________________________ 11 3 9 ----
49 Q Truck, J^-ton g___________________ 1 ------------------------------- 1 ----------;----- 1 ------
50 Q Truck, %-ton, weapon carrier s____ 1 ------■________________________ 1 ----------:----- 1 ------
Figure 8.
41
TM 12-250
57-59 ADJUTANT GENERAL’S DEPARTMENT
W.D., Q.M.C.
Form No. Title Reference
340 Daily Stock Record—Bill of Fare_______AR 35-6720
15 Company Council Book_____________________AR 210-50
400 Requisition_____________________________ AR 35-6720
412 Requisition and Receipt for Stationery and Office Supplies_____________________________AR 35-6720
413 Requisition and Receipt for Cleaning and Preserving materials________________________AR 35-6720
414 Requisition and Receipt for China and Glassware-------------------------------'___AR 35-6720
b. In addition to the above, there are informal forms, made up locally, which are useful to the company commander. Such forms include the following:
Figure
Company fund voucher—paid_______________________ 6
Company fund voucher—received___________________ 7
58. a. The following supplies may be issued by regimental headquarters, pending receipt of the normal supply from the quartermaster:
1 ream bond paper, white, 8 by 10% inches.
3 reams tissue, second sheets, white, 8 by 10% inches.
1 quire carbon paper, 8 by 10% inches.
Scratch pads, pencils, pens, ink, paper clips, rubber bands, envelopes, and such miscellaneous office supplies as may be available and needed.
2 tables.
6 chairs.
1 typewriter (on loan).
b. W.D., Q.M.C. Form No. 400 (Requisition) may be obtained from regimental headquarters or from the regimental supply officer. All supplies, including clothing and equipment, will be requisitioned on this form unless other forms are specifically required by the character of supplies (see AR 35-6540). Requisitions for the following supplies will be made on the indicated W.D., Q.M.C. forms: brooms and brushes, Form No. 411 (Requisition and Receipt for Brooms, Brushes, Matches, Mops, Toilet Paper, Soap, etc.); stationery and office supplies, Form No. 412; cleaning and preserving materials, Form No. 413; and china and glassware, Form No. 414.
59. Initial equipment.—a. T/BA 7 prescribes the organization and individual equipment of the infantry regiment and its component parts. This table, however, prescribes the equipment with which
42
TM 12-250
ADMINISTRATION 59-60
it is expected the regiment will go into the theater of operations. In the problem here considered, the company is being organized at a post. Under such conditions the company commander will be permitted to draw a number of articles of garrison equipment which are not included in the Tables of Basic Allowances. The extra garrison equipment will be issued by the custodial officer as already described.
b. The company will require cots, mattresses, and blankets. None 'of these items, except blankets, is shown in the Tables of Basic Allowances. This equipment may be drawn for the company officers at the same time, although the officers will probably have drawn their bedding on individual memorandum receipt.
c. Next to be considered is kitchen equipment. Barracks in a permanent post or station will doubtless be equipped with ranges for cooking. In the event that they are not, or that the command is in a cantonment which has not been fully equipped, it will be necessary to draw ranges. Generally, two No. 5 Army ranges are sufficient for an organization of 225 to 250 men. A kitchen range is of little use, however, unless there are available pans and pots, knives, forks and spoons, strainers, turners, and the many other utensils with which the cooks perform their work.
d. Furniture for the company orderly room is also needed. This would be issued by the custodial officer. If the company commander is fortunate, he will get two folding tables, four chairs, one typewriter, one waste basket, etc.
60. Subsistence.—The next important item is subsistence— groceries and meats with which to feed the 192 men this company is going to have within 24 hours. The procurement of subsistence is described under mess management in section I, chapter 3, part one. At this point the company commander should take the following steps:
a. Prepare a daily ration strength return for 192 men (the cadre, plus 177 selectees) for 3 days or more as required. The assigned cadre includes 4 cooks. Standard menus for 1 month may be secured from the quartermaster subsistence sales officer on the post. The quartermaster will issue the articles of subsistence necessary to prepare the meals prescribed in the standard menus. This issue will probably be made without requisition; but if the local quartermaster requires a requisition, it should be prepared on W. D., Q. M. C. Form No. 460, and must be approved by the regimental commander, or the regimental adjutant acting for the regimental commander. Army Regulations applicable are AR 30-2210 and Circular No. 195, W. D., 1941, as amended by Circular No. 297, W. D., 1942, for the ration, its issue
43
TM 12-250
60-62 ADJUTANT GENERAL’S DEPARTMENT
and component; AR 345-400 for methods of computing the number of rations due the organization.
b. Pending the arrival of the selectees, the enlisted men assigned as the cadre should be attached to some other organization for rations. It is impracticable to organize and operate a mess for 15 men, when other messes are at hand to which they may be attached for rations.
61. Records.—Up to this point in the organization of the company, the records should be as follows:
a. Division general orders activating the company and regimental special orders assigning officers and cadre.
b. Personnel records of enlisted men of the cadre, including service records and allied papers. (These records remain in regimental personnel unit.)
c. Copies of daily ration strength return and of any requisitions submitted.
d. Copies of any memoranda receipts.
e. Charge slips which will be given by the supply officer issuing subsistence.
62. Company organization, second day.—On the morning of the second day of the existence of the company, the process of record keeping and reporting begins to assume its proper place in the process of management. The following records and reports will be prepared and submitted the first thing on the morning of the second day. Each of these is explained in its appropriate place in this manual.
a. Morning report.—Full and detailed discussion and instructions on morning reports are contained in AR 345-400 and in section II, chapter 6, part one. The morning report will be taken by the first sergeant or the company clerk to the regimental personnel unit. After the morning report has been checked there,.it will be returned to the company orderly room.
b. Daily sick report.—See AR 345-415 and section III, chapter 6, part one. If any enlisted man is sick, he will be taken to the regimental infirmary at sick call. The sick report will accompany any man reporting at sick call.
c. Clothing record.—-Normally the men would receive their initial issue of clothing—one complete uniform—at the reception center. Assume, however, for this problem, that they are to be clothed and equipped in the company. In anticipation of the arrival of 177 selectees, 177 copies of W.D., A.G.O. Form No. 32 (see fig. 2) should be prepared. The articles of clothing and equipment per individual having been determined, the date and the quantity of each article should be filled in. Then when the men actually come in, each selectee’s
44
TM 12-250
62-65
ADMINISTRATION
name, grade, and Army serial number can be written on the form, and the soldier and the issuing officer can initial. This will save time. In the event that a roster precedes the new arrivals, the details of name, etc., can be entered on the form in advance.
63. The most important action of the company commander between the hour at which his company is actually activated and the arrival of his selectees is to obtain the equipment and supplies needed. To do so will require close attention to detail, initiative, tact, and perseverance. Ask the supply officer to set a definite hour when the property will be issued; then arrange for trucks and loading detail to be at the proper warehouse at the designated hour to get the supplies and take them to the company barracks or supply room. This is a matter which should not be left to a subordinate.
64. The men arrive.—a. It is assumed that at 11:00 AM on June 2, 1942, the 177 selectees needed to bring this company to full war strength are turned over the company commander. The sergeant in charge hands to the company commander an alphabetical list in triplicate showing names and Army serial numbers of the men.
b. The roll is called, thus insuring that all the men listed are actually present. The men then should be conducted into the barracks, where each man will be assigned a cot and told to leave his personal baggage on the cot. They will then be shown the bathhouse and each man will be issued one face towel and one cake of soap. They will be instructed to wash as quickly as possible, and to re-form in the barracks, each man by- the cot assigned him. They will then be conducted to the mess hall, and as they file in, each man will be handed a mess kit containing knife, fork, and spoon, and a canteen cup. This sequence will vary, of course, if the men are received at a different hour.
c. It is a sound principle that the first meal should be served to the men promptly after their arrival. The food should be hot and abundant. In this connection, see section I, chapter 3, part one.
65. Getting men into uniform.—a. No man feels that he really is in the Army until he puts on a uniform. This is especially true when he is on a military reservation. It is important for morale and for other reasons to get the new men into uniform as quickly as possible. Arrangements should already have been made with the quartermaster for the issuance of clothing at the quartermaster fitting and issue room.
b. Immediately after dinner, or at an hour previously agreed upon with the quartermaster, have the men conducted in marching order to the fitting and issue room. Divide the men into groups of about
45
TM 12-250
65-67 ADJUTANT GENERAl/s DEPARTMENT
50, each under the immediate charge of a lieutenant and a sergeant. Have each lieutenant prepare an alphabetical list, typewritten if possible, of the men under his charge, and assemble W.D., A.G.O. Form No. 32 for that number of men. Upon arrival at the fitting room, as each man is fitted and given his clothing and equipment, enter his name and Army serial number on the form and have him initial the form.
c. Each man should be issued the following, as prescribed in T/BA 21, subject to later amendment:
Quantity Unit Article
1 Each Belt, waist, EM.
2 Each Cap, garrison, khaki.
4 Each Drawers, cotton, shorts.
4 Each Handkerchief, cotton, white.
1 Each Jacket, field.
2 Pair Leggings, canvas, dismounted, M1938.
2 - Each Necktie, cotton, khaki.
1 Each Raincoat.
2 ' Each Shirts, cotton, khaki.
2 Each Shirts, flannel, od.
2 Pair Shoes, service.
2 Pair Socks, cotton, tan.
2 Pair Socks, light wool.
2 Each Trousers, cotton, khaki.
4 Each Undershirt, summer, sleeveless.
1 Each Insignia, collar, EM “US”.
1 Each Insignia, collar, EM.
d. If the company is activated in cold weather, appropriate winter clothing as prescribed by the Table of Basic Allowances will be issued instead of cotton.
66. Personnel records.—a. While the men themselves are being clothed, the first sergeant and company clerk, back at the company orderly room, should check for each man the entries in the service record, which has been initiated at the induction station. This may be done at the unit personnel section.
b. The proper forms for picking up these new men on the morning report, and for submitting an initial roster, are explained and illustrated in section II, chapter 6, part one.
67. Now the company has been fairly launched. From this point on, the several phases of administration, management, record keeping and reporting fall into the established routine. When the men re
46
TM 12-250
67-68
ADMINISTRATION
turn to the company from the quartermaster clothing room, divide them into platoons, in accordance with T/O 7-17, and assign the platoon commanders and platoon sergeants. If possible, have every man in uniform and in line for retreat. After that, supper; then the reading of the Articles of War, as prescribed in AW 110. Then time off for the men. Then tattoo, call to quarters, and taps.
68. Classification.—a. Once the company is organized, the company commander’s primary responsibility is to find out who his men are, what background they possess, and what jobs they are equipped to do. The Army classification system makes this knowledge available through the soldier’s’qualification cards. When the men arrive at the company, they have been classified and their skills have been evaluated. Yet no company commander should consider that the job of classification is completed at that point. It has only been started. It remains for the company commander to finish it, to study his men and reclassify them.
b. Reclassification begins in the squad and progresses upward in the chain of command. The recording of skills, the accounting of personnel, the administrative procedures—vitally important as they are—are secondary to the evaluation of the individual soldier as a human being. It is the man who counts, not the system.
c. When men live and work together, as do the squad leader and members of his squad, each evaluates the others. In the case of the squad leader, this should be a conscious process. ■ He should seek to discover hidden talents in his men and to correct impressions formed on the basis of their recorded skills. His value as a squad leader lies in his ability to do this—impartially and with sound judgment—and to pass along facts and his considered judgment to his platoon leader. The platoon leader, in turn, must know at first hand the human qualities, the defects and virtues of the men of his platoon. Not only must he demonstrate his leadership by using human assets and correcting human defects; he must also determine whether each man is being used to the greatest advantage to himself and to the team. If not, he must then take executive action to correct the situation. That is inherent in the command function.
d. The final responsibility for company leadership through personnel management lies with the company commander. Io him come the sifted judgments of his subordinates; with him rests the responsibility of making human adjustments. Such adjustments may be made within the company, dictated by personalities rather than by specific skills. Before reclassification, such adjustments should be attempted so that the man will not have to be transferred to
47
TM 12-250
68 ADJUTANT GENERAl/s DEPARTMENT
another unit. Yet often a deliberate and formal reclassification of the enlisted man is a wise solution. In such instances the Army Classification System is available and should be used in all its ramifications. Trained classification personnel at regimental headquarters should be called upon, and liberal use made of W. D., A. G. O. Form No. 20 (Soldier’s Qualification Card).
e. A word picture of each enlisted man is contained on a soldier’s qualification card. This card is maintained at the unit personnel section where responsibility for classification and reclassification centers. Usually the word picture on W. D., A. G. O. Form No. 20 is a true one; skilled technicians have bent ■every effort to make it so. Yet no technique can discover the complex emotional content of a human being. The best that can be done is to find out and record the facts on which this emotional content is based. These facts may show that the soldier is a skilled mechanic; yet when he is detailed to work as a mechanic under military conditions and under a complete change in physical and social life, he may be deficient as a mechanic and better suited for another job. In such circumstances he should be reclassified and assigned to work which is compatible and useful.
/. The responsibility for discovering that the man is unsuited to his work lies with the company commander; the responsibility for finding a new place for him lies with the unit classification officer, or his noncommissioned assistant.
g. The company commander should keep the unit personnel officer informed of any special skills discovered in a soldier, of his assignment to any duty other than normal routine function pertaining to his grade, and of any discrepancies noted upon a detailed check of the information roster (AR 345-5) periodically sent to him by the unit personnel section. If, for example, a private whose qualification card indicates that he is a mechanic should prove to have clerical ability, that fact should be communicated without delay to the unit personnel officer. Commanders should constantly strive to bring to light undeveloped skills possessed by their men. When a man gives evidence of possessing some special skill, he should be sent to the unit personnel section for interview, with a view to reclassification.
h. At the beginning of a soldier’s military career, only his background is known. Unless he has had previous military experience, his military aptitudes must be estimated. Hence, while the primary responsibility for initial classification lies with the classification personnel at the reception center, thereafter the responsibility is shared by the classification officer (or assistant) and the company com
48
TM 12-250
ADMINISTRATION 68-69
mander. The closest cooperation is required between the two. Within the unit personnel section, the soldier’s classification cards should be available for use by the company commander, so that he can put together the performance of the man as he sees it in the company and the background of the man as the card discloses it. (See sec. IX, ch. 5, pt. two.)
i. To summarize, during the current emergency the War Department has developed a comprehensive Army personnel system, the purpose of which is to regulate the procurement of enlisted men; to classify them according to civilian and military experience; to train them in the military specialties for which they are qualified and in which they fill a determined military need; and finally to assign them to units in which they can perform the duties for which trained. The company commander has access to their qualification records, which summarize their civilian and military experience. The company commander is, in final effect, a personnel manager. Not only must he have an appreciation of the over-all objectives of the Army personnel system jand personnel management and make use of the technical facilities which have been made available to him, but he must also have a proper appreciation of human values and human potentialities which cannot be recorded on personnel reports. The entire personnel system of the Army is designed to furnish him the right men for the right jobs at the right time. Unless he makes proper use of the men thus made available to him, by assigning them to duties for which trained and then managing their affairs with efficiency and understanding, the personnel system fails within his unit, and its value is completely nullified.
Section II
DUTIES OF KEY NONCOMMISSIONED OFFICERS
69. First sergeant.—a. The first sergeant is the key man of the noncommissioned cadre of the company or similar unit. He is a personal assistant to the company commander and is the contact man between the company commander and the enlisted men of the company. He forms the company, or any part of it, for drill, fatigue, guard, or other military formations; receives from the platoon sergeants the reports of those present and absent; and reports to the company commander the number of unauthorized absentees. He accompanies the company commander on inspections of barracks, kitchen, and other company areas, makes notes of discrepancies, and transmits the company commander’s instructions to the enlisted men. He sees that all fatigue, guard, and special details are turned out,
489313°—42---4
49
TM 12-250
69 ADJUTANT GENERAL^ DEPARTMENT
properly armed and equipped, and reported at the proper place at the proper time.
b. The first sergeant should know every man in the company, should know something of his background, and should know accurately
JKrtmj M the United States all who shall sjcjc these presents, greeting: c/ Technician..5th trade Benjamin B. Penning, 309999^6_a//een/
*--Comoral (.Temporary.),-Company L, 100th Infantry., ARMY OF THE UNITED STATES,
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60
ADMINISTRATION
TM 12-250
83
61
I OFFICERS j _________ENLISTED MEN, INCLUDING SPECIALISTS_| Technicians of REMARKS
iTZl I I I _ |ilUcM ’G^.K,r“ m"‘“‘___________________• ____________________:----■------—----------
I j _______________ 1 gapj, Jiasirlnj, .1st Its Billinas and Thomas> 2d Lt3 Gllls.onJ H.rt£bt>..Haln.?s ..a.9id.AaJ., j4.-
„ , s I , I, I & „ So°L. _ «« W uri and idi see atchd rested________________----------------------------------------
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STATION AND RECORD OF EVENTS
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Ft Jay N.Y left Co 1600 Pvt Sanford Ar to...duty;...Pyt..Cainesr..James,..Sears,.and_ _Infantry^..F.o.r.t..pix,...N.J, May 15/42.......... —
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Figure 10—Continued.
TM 12-250
83-84 ADJUTANT GENERAl/s DEPARTMENT
on the march or in battle, entry would be made every day. Entry is also made on the day of a change of station.
e. Explanation.—(1) Remarks section.—Where possible, authorized abbreviations are used in making entries in morning reports. Authorized abbreviations are listed in AR 850-150. The rule is: Whenever an officer or soldier is mentioned in the morning report, except where attached for rations only or relieved of such attachment, his grade and his last name will be used. If two men of the same last name are in the organization, the last name, followed by initials, will be used. If there are two enlisted men of the same last name with the same initials and the same grade, then the last name, followed by initials and Army serial number, will be used. (See AR 345-400.) In each case the grade precedes the last name. When a large number of individuals join or leave the organization at the same time, custom and usage sanction a remark entry as follows: “44 EM asgd & jd Co 1100; see attached roster.” In cases of this kind, usually a tissue copy of the roster by name, grade, and Army serial number is made and is pasted immediately below the remark in the morning report, folded to be the same size as the morning report page.
(2) Strength section.—-See figure 10. No further explanation is needed.
(3) Station and record oj events section.—No explanation needed.
84. June 2—Changes.—177 recruits are assigned and join the company at 1100; 2d Lt Gillson becomes sick and is ordered to stay in quarters; Techn 4th Gr Collins gets drunk and is confined in post guardhouse; Pvt Archie A. Sims goes absent without leave; 15 enlisted men are attached to Co B for rations.
a. Remarks.—“177 Pvts asgd & jd 1100; see atchd roster; 2d Lt Gillson dy to sk in qrs; Techn 4th Gr Collins dy to conf; Pvt Sims dy to AWOL, 1600; 15 EM relvd from atchmt to Co B for rations 0600.
b. Strength section.—On page 4 of the morning report, enter 1 captain, 2 first lieutenants, and 2 second lieutenants as Present for Duty; 1 second lieutenant (2d Lt Gillson) is entered in the Sick column. In the section for enlisted men, the noncommissioned officers are the same as the previous day except that in the Sergeants column, 1 Sgt (Techn 4th Gr Collins) will be dropped for duty and picked up in the In confinement column, leaving 4 sergeants. In the column Privates, show 176 privates (Pvt Sims duty to AWOL 1600). These figures add up to 190 in the column Total for Duty. In the column In Confinement, enter 1 (Techn 4th Gr Collins), and there is a Total Present of 191 (in confinement on the post is carried on the morning
62
TM 12-250
ADMINISTRATION 84
report as present). Under the general heading Absent, in the column Without Leave, enter 1 (Pvt Sims); and in the column Total Present and Absent is 192, which is the strength of the company. The entry under Technicians Present and Absent is the same as for yesterday.
c. Rations section.—It is assumed that the company mess began operation with the serving of breakfast on this date, serving the 15 men of the cadre. Turn to page 3 of the morning report, and on line 2 enter the figure 133 in the column Daily Average Strength for Rations; in the column Number Men Messing with Organization enter the figure 133; in the column Plus or Minus Correction for Percentage, make no entry; in the column Net Number Rations Due Organization, enter the figure 133. These ration computations are based on the issue and use of the field ration, to be issued in kind, under the provisions of Circular No. 195, War Department, 1941, as amended by Circular No. 297, War Department, 1942. When the field ration is issued, no correction for percentage is made in computing the ration account. But when an organization is operating on the garrison ration, the correction for percentage is applicable, as prescribed in paragraph 13, AR 30-2210.
d. Explanation.—•(!) Remarks section.—The entry about the privates is self-explanatory. Note that while no time is given in the case of Techn 4th Gr Collins’ confinement, the time that Pvt Sims went AWOL is given. (See AR 345-400). Techn 4th Gr Collins, although in confinement, is still on the post and will continue to mess with his company until a prisoner’s mess is operated; but Pvt Sims has presumably left the post and will not mess with the company.
(2) Rations section.—A ration is the food for one man for 1 day. To arrive at the number of rations to which an organization is entitled, determine the number of men present at each meal (including men authorized to mess separately), add these numbers together, and divide by 3. The result will be the number of rations to which the company is entitled. It is a simple arithmetical problem:
15 at breakfast
192 at dinner
191 at supper (Pvt Sims AWOL)
3) 398
132%
Since a fraction of two-thirds is counted as a unit, the figure set down is 133. The figure 133 is the daily average strength for rations and is placed in the first column headed Daily Average Strength for Rations. AR 345-400 states: “The daily average strength for rations,
63
TM 12-250
84-85 ADJUTANT GENERAL’S DEPARTMENT
diminished by the number of men authorized to mess separately, will give the entry for the column headed Number Men Messing with Organization.” If any men had been authorized to ration separately, that is, away from the company, and therefore were not recipients of company rations, a deduction would be made for them in column 2. If, for example, Sgts Smith and Jones were authorized to mess at their quarters off the post, a deduction of 2 should be made from the daily average strength for rations, and 131 would be entered in column 2, instead of 133. In the next column, headed Plus or Minus Correction for Percentage, make no entry, assuming that the field ration is used. In the last column, entitled Net Number Rations Due Organization, enter the figure 133.
(3) Station and record of events section.—No explanation needed.
85. June 3—Changes.—1st Lt Thomas is relieved from duty with the company and placed on special duty as assistant regimental adjutant; 2d Lt Gillson is sent to the hospital; 1st Lt Naughton, Co K, 100th Inf, is attached to the company for duty; 2d Lt Haines is sent to Fort Benning, Ga., for temporary duty as a student at the Infantry School Special Course; Sgt Martin becomes sick, is marked “Sk in qrs” on the sick report, and is directed to remain in quarters. Cpl Gilfoyle is ordered to Fort Jay, N. Y., as a student at the School for Cooks and Bakers, and leaves the company at 1100; Techn 4th Gr Collins (in confinement) is reduced to private; Pvts Jones, Franks, Hoyle, and Smith become sick and the medical officer directs that they remain in quarters; Pvt' Sanford is placed in arrest; 9 enlisted men are attached for rations only, at 1600. ______■
a. Remarks.—“1st Lt Thomas dy to SD as asst adj; 1st Lt Naughton 100th Inf atchd for dy; 2d Lt Gillson sk in qrs to hosp; 2d Lt Haines dy to DS Ft Benning, Ga; Sgt Martin dy to sk in qrs; Cpl Gilfoyle dy to DS Ft. Jay, N. Y. left Co 1100; Techn 4th Gr Coffins (in conf) rd to Pvt; Pvts Jones, Franks, Hoyle, and Smith, Eugene C, dy to hosp 1500; Pvt Sanford dy to ar; Pvt Baker dy to sk in qrs; 9 EM atchd for rations only, 1600.”
b. Strength section.—Turn to page 4 of the morning report. There is still 1 captain; but under the heading For Duty, enter 1 first lieutenant and 1 second lieutenant; under Special Duty enter 1 (1st Lt Thomas duty to SD as asst adj). Yesterday, 2d Lt Gillson sick in quarters. Under the Absent column, 1 is entered. The absent officer is 2d Lt Haines, who has gone to Ft Benning. Under Attached in the Present column, enter 1. (See AR 345-400.) Next, the noncommissioned officers under the heading “For Duty”; enter 1 first sgt, 5 staff sergeants, and 3 sergeants (Sgt Martin duty to sk in qrs).
64
TM 12-250
85
ADMINISTRATION
Under Corporals, enter 3 (Cpl Gilfoyle duty to DS Fort Jay, N. Y.). Under Privates, enter 170. Yesterday there were 176 privates, but today: “Pvts Jones, Franks, Hoyle & Smith, duty to hosp; Pvt Baker duty to sk in qrs; Pvt Sanford duty to ar.” This gives 182 enlisted men for duty; so that number 182 is entered in the column Total for Duty. There are four enlisted men in hospital, 2 sick in quarters, one in arrest, and one confinement. These are entered in the proper columns, which gives 190, Total present. Under the heading Absent, enter 1 on detached service (Cpl Gilfoyle) and 1 without leave (Pvt Sims), which is a total of 2 absent, and is entered in the proper column, which brings the total present and absent to 192. Under Attached, enter the 9 enlisted men attached for rations. Under Technician 4th Gr, enter 1 (Techn 4th Gr Collins reduced to Pvt).
c. Rations section.—On page 3 of the morning report, on the third line and in the first column on the left of the page, enter the figure 189, under Daily Average Strength for Rations; 189 in the next column; no entry in the third column; 189 in the fourth column under Net Number Rations Due Organization.
d. Explanation.—The remarks and strength section are sufficiently explained. To arrive at the correct computations for the ration section, begin with the number of men messing with the organization at the close of the previous morning report day, or 191. From this number, to determine the number of men counted as eating breakfast, deduct from the 191 the four men who were sent to the hospital. Although these four men did not go to the hospital until 3:00 PM and actually did eat breakfast and dinner in the company, the rule is that when men are sent to the hospital, the company drops them from the ration account for the day they go, regardless of time, and picks them up for a full ration on the day of return regardless of time. Under this rule, therefore, the number of men counted for breakfast is 187 for dinner; between dinner and supper nine men are attached for rations, making 195 at supper. Therefore, the arithmetical problem looks like this:
187 men at breakfast
186 men at dinner
195 men at supper
3)568
189% of 189 under the rule of disregarding a fraction of one-third
489313°—42---5
€5
TM 12-250
85-86 ADJUTANT GENERAl/s DEPARTMENT
This 189 is the Daily Average Strength for Rations. The number of men messing with the organization is 189; 189 is the Net Number Rations Due Organization.
86. June 4—Changes.—1st Lt Garrison is assigned and is en route from Fort Benning, Georgia; 2d Lt Hartford from the 16th Inf at Fort Jay, N. Y. attached for temporary duty; M Sgt Kay is attached for temporary duty to assist in classification; Techn 5th Gr Benning is appointed corporal; Pvt Collins is released from confinement and returned to duty; Pvt Hoyle is sent to Walter Reed General Hospital, Washington, D. C.
a. Remarks.—“1st Lt Garrison asgd DS en route to join; 2d Lt Hartford 16th Inf atchd for dy; M Sgt Kay atchd for dy, jd; Techn 5th Gr Benning aptd Cpl per SO 24, June 4; Pvt Collins conf to dy; Pvt Hoyle hosp to WRGH Washington, DC.”
h. Strength section.—-Make no change from yesterday in the column under Officers Present. In the column Officers Absent, enter 2 (Lts Haines and Garrison). Make no change in the column under Attached, Present; add 1 Attached officer under Absent. Under Enlisted Men heading in the column Attached, For Duty, Present, enter 1. This is for M Sgt Kay. There are still 1 first sergeant, 5 staff sergeants and 3 sergeants. Yesterday’s square for corporals remains the same, as Techn 5th Gr Benning’s status is changed to corporal. Also add 1 private in the Privates column—-Private Collins confinement to duty. Privates present for duty are now 171. The total present for duty is 183. In the Sick in Hospital column the entry is 3—Pvt Hoyle to Walter Reed, 2 sick in quarters, and 1 in arrest; no entry in the In confinement column—-Pvt Collins confinement to duty; total present is 189. Under the heading Absent, 1 detached service and 1 sick—-Pvt Hoyle—and 1 without leave, making a total of 3 absent, and a total present and absent of 192. In the Attached for Duty column enter 1 M Sgt Kay. There are still 9 attached for rations only. Under Technician 5th Gr enter 2 (Techn 5th Gr Benning aptd Cpl).
c. Rations section.—Enter in the first column on page 3 of the morning report, 196, Average Daily Strength for Rations; 196 is also the Number of Men Messing with the Organization; 196 is the Net Number Rations Due Organization.
d. Explanation.—-Remarks, no explanation needed; Strength section, already explained. Ration section: The figure 196 as the Daily Average Strength for Rations is arrived at as follows: Total for duty is 183, 2 sick in quarters, 1 in arrest, and 9 attached for rations only, which is 196. But notice that the remarks give no time for the arrival of M Sgt Kay, so it is assumed that he arrived after breakfast and
66
TM 12-250
ADMINISTRATION 86-87
before dinner (AR 345-400). M Sgt Kay was the only change this day affecting rations. Deduct M Sgt Kay from the total of 196 (he didn’t eat breakfast with the company) and the problem looks like this:
195 men at breakfast
196 men at dinner—-add M Sgt Kay
196 men at supper
3)587 total meals served
195%
Count the two-thirds as a unit, and the Daily Average Strength for Rations is 196; the number of men messing with the organization is 196; and the Net Number of Rations Due Organization is 196.
87. June 5—Changes.—2d Lt Gillson returns from hospital to duty; Sgt Todd is placed on special duty at the QM office; Sgt Olsen is transferred to the 16th Inf at Fort Jay and left company at 1600; Pvts Gaines, James, Sears, and Foote are sent to the hospital at 0900; Stf Sgt Botwell is given a 6-day furlough and leaves company at 1100; Pvt Sims turns in at Fort Meade, Md., and is placed in confinement there; Pvt Sanford is restored to duty; 5 enlisted men attached for rations only, at 1700.
a. Remarks—“2d Lt Gillson qrs to dy; Sgt Todd dy to SD Post QM; Sgt Olsen trfd to 16th Inf Fort Jay, N. Y., left Co 1600; Stf Sgt Botwell dy to fur 6 days, left Co 1100; Pvt Sanford ar to dy; Pvts Gaines, James, Sears, and Foote dy to hosp 0900; Pvt Sims AWOL to conf Fort George G. Meade, Md.; 5 EM atchd for rations only, 1700.”
b. Strength section.—'Under the heading Officers, Present for Duty, in the column 2d Lieutenants, put 2 (2d Lt Gillson hosp to dy); leave the square under Sick blank; no other changes in officers. Under enlisted men, enter 4 staff sergeants (Stf Sgt Botwell on furlough) instead of 5 of yesterday; 1 sergeant (Sgts Todd SD Post QM, Olsen transferred to 16th Inf). No changes in corporals. There are 168 privates present for duty (yesterday 171; today 4 to hospital, 1 released from arrest, a net loss of 3). In the Special Duty column, enter 1 (Sgt Todd); 7 sick in hospital (3 yesterday, 4 today), 2 sick in quarters; the total Present is 187. Absent, there is still 1 on detached service.; 1 sick; 1 absent with leave; and 1 absent in confinement. This last 1 is dropped from the column Absent Without Leave, and placed in the column Absent in Confinement. This gives a total of 4 absent, and a Total Present and Absent of 191. Add the additional men attached for rations only, making 14 attached for rations. The technicians do not change today.
67
TM 12-250
87-90 ADJUTANT GENERAL^ DEPARTAIENT
c. Rations section.—Enter in the column Daily Average Strength for Rations the figure 192; 192 is the number of men messing with the organization; and the net number of rations due organization is 192.
d. Explanation— Remarks, none needed; strength, none needed. Ration section: Number of men messing with organization as shown by the previous day’s entry was 196; there is no change between breakfast and dinner; Sgt Botwell went on furlough, however, and under the rule, the company loses a ration for him for the day, and gains the ration on the day of his return. Four men went to the hospital, and under the rule, they are not counted as having eaten in the company the day they leave; therefore the number for breakfast is 191. Between dinner and Supper Sgt Olsen leaves for Ft. Jay, and 5 men are attached for rations only, so the figure is 191 plus 4, or 195. The problem then looks like this:
191 men at breakfast
191 men at dinner
195 men at supper
3)577
192% or 192, as the Daily Average Strength for Rations
The number of men messing with the organization is 192; and the Net Number Rations Due Organization is 192.
Section III
DAILY SICK REPORT
88. Reference.—AR 345-415.
89. One of the valuable considerations of the enlistment contract between the Government and its soldiers is the obligation assumed by the Government to provide medical attention and hospitalization for its enlisted men. To this end, the Medical Department of the Army is organized, with qualified physicians and surgeons as commissioned officers, with noncommissioned officers and privates serving as medical and administrative assistants, and with members of the Army Nurse Corps, who, although women, hold relative military rank. The Medical Department includes the Medical Corps, the Dental Corps, the Veterinary Corps, the Sanitary Corps, and the Medical Administrative Corps.
90. Prior to the time appointed for the daily sick call, all officers and enlisted men of the command who are in need of medical attention inform the first sergeant, who causes their names, Army serial numbers, and grades to be entered in the W. D., A. G. O. Form No. 5 (Daily Sick Report) (fig. 11). The company commander, by questioning
68
TM 12-250
90
ADMINISTRATION
each man as to his illness, will determine the line of duty status, and in the proper column of the daily sick report, enter “ Yes” or “ No.” If the organization commander is unable to determine, by questioning the soldier or from the available evidence, whether the injury or illness in question was or was not incurred in line of duty, he will enter in the
Daily Sic.lr Report. W.D.. A.G.O. F.orm_lfo*-5 ,
ORGANIZATION OR DETACHMENT COMMANDER’S REPORT MEDICAL OFFICER'S REPORT
Date 194-2 LAST NAME—FIRST NAME—MIDDLE INITIAL Army Serial No. Grade When Taken Sick in line of Duty (Yos cr No) Ijq Line of Duty (Yes-or No) DISPOSITION
. 6/2 Gillson, Alexander 0420598 2nd Lt 6/2 Yes Yes Qrs.
ft f Capt.,1 00th I if. Comdg Co. L .*3?
6/3 Gillson, Alexander 0420598 >nd Lt 6/2 Yes Yes Hosp.
Martin, John L. 30628832 Sgt 6/3 Yes Yes Qrs.
Jones, David C.C. 30390117 Pvt 6/3 Yes Yes Hosp.
Franks. Joseph 30683321 Pvt .....6/3 . Yes Yes Hosp.
Hoyle. Jonathan M. 30462230 Pvt 6/3 Yes Yes Hosp.
Smith, Eugene C. 30546682 Pvt ... .2I 22 23842S2»_27 23 2» 30 31
___________ZZZZi___________________________________________________i~ 1 2 3 I ___________________________________________________________1
1 I2/3___________________________________________________________T
rSk Sk 3
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1 2 L— tz 1 r~
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2 3 8
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2 3________lz____rz_______________________________________ _j_ 10
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7 i2 e>______1 । 1_____________r ________________________________A3
Figure 12—Continued.
TM 12-250
104
ADMINISTRATION
Pofahl’s name in the same column, 1 is also entered. The same column is used for both jobs, the individual higher in grade being the Charge of Quarters. In the Fatigue column, figure 1 is entered for Techn 5th Gr Harrison.
(6) Enter under June 1 of the guard section the figure 1 for each member of the company except those exempted. This means that
’' ' ^atube oy Duty and When Last Pehiohmed. __
NO' KUcto Polio__________________________
14__ Pvt_____Franks-----------------—-------------------------------
15_____2_____Gaines__________________________________________________________________
16_____2_____Garrison_____________________3--------------------------------—---------
17_____2_____Ginsberg_________________ 3_____________________________________________
18 _ ■' Hartford__________ 4____________________________________________________
19_____"_____Hefferman_______________________________________________________________
20 _ " Hoyle________________________________________________________________________
21 _ w_______Ignacio_______________________________4---------------------------------
22_____2_____James____________________________________________________________________
23_____2_____Jones____________________________________________________________________
24_____2_____Kelsey_______________________4___________________________________________
25 _ " Kolker-----------------------------------------------------------------------
26_____2.____Kun german_________________________________________—--------------------
■K- ___________________________. _____________________ . ----------“ ' -
_______________ _____———-------------------------------________a—ism (Guard)_________________________OpA,D Ro3TIB----------____________________-no.
, 2 3 I 4 S 6 7 8 9 10 11 13 13 14 IS 16 17 18 19 20 21 22 23 24 2S 26 27 23 29 30 31
7~1~SkjSk_______________________________________________________________________ k4
___________________________________________________________________________—T6 -ULb_______________________________________________________________________;--t7
-r-iZ--------------------------------------------------------------------------- 18
--Hrrzzzzzzzzzzzzzzzzzzzzzz____5 __1 Sk Sk-----------------------------------------------------------------------—j. 1 2 I3-------- -
— — J-Kj------------------------------------------------------------------------ 22
—l_ 1Z3------------------------------------------------------------------------- 23
1 _____________________________________________________________________________Z
r ________________________________________—
—FZQZ~zr~l---------------------- re_________________________
1 rz—i—izz-------------------------------------------------------<
I* * * __1_______________________________________________________1—
---------------- ' 1_____2--!--I--LZZ!-------ZZJ--~ ----L-------!----------3-1SM —
Figure 12—Continued.
each has passed through 1 day since he was last on guard (or was available for guard). Do not confuse the figure 1 with June 1st, a confusion likely to arise in this case because the company was activated on June 1.
b. June 2, morning report.—The recruits arrive, 177 of them. They arc available for duty as privates, except Pvt Sims, who goes AWOL.
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104 ADJUTANT GENERAL’S DEPARTMENT
There is one change in the cadre—Ck Collins is placed in confinement; but as he is not eligible for the duty roster anyhow, that fact can be disregarded. As for Lt Gillson, no officer change affects the duty roster.
(1) Selection of details.—The company commander selects Cpl Gilfoyle for charge of quarters and Sgt Todd for guard. Now that he
Nature of Duty and When Last Performed.
No. Ranx. Name. ----------------------‘----------------------------
Kitchen Ponca
* * * «■***«■ * * * * «
175 Pvt Sears____________
176 "___Sims________________________________________________________________
177. " Smith, Eugene C.______________________________________________________
1?8 n____lollins, Vi.G. (Cook) Red fr Teel 1 4th Gr 3rc._____________________
1 Mr Sgt Kay, Atchd 4th.____________________________________________________
_NOTE: The above rostt r is composed of a par Jal _numl >er of the n embers of C ompany "L". It will _als<> be noted t hat, with 0 ie or two ________ _exc< iptions, onl y those nam es appear w itch __are used in the illustrative example. ________I________________I
»—1&36
(Guard)_____________________guard roster.______________
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IS 19 20 21 22 23 24 25 26 27 28 29 30 31
rn 175
____________________O__________________________________________________1?6 1 Sk Sk_____________ 177
178
_____1
ZZZzJJJ IzlZiZZZZZZZZZZZZZZjZlZTZZZZZZZ ____zz___________r i n_____________ zz^ 1 rr- - -___________________________ minni-Li. inri ini 11
(j) 3—ifisa
Figure 12—Continued.
has 177 privates available for duty, he skips over the privates first class and uses the privates. The duty detail for June 2 is then:
Charge of quarters Room orderly______
Kitchen police____
Cpl Gilfoyle.
Pvt Ashcroft.
Pvt Attley.
Pvt Chaney.
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104
ADMINISTRATION
Guard___________________________
Fatigue______________________________
Sgt Todd.
Pvt Baker.
Pvt Batchelder.
Pvt Beech.
Pvt Carstairs.
Pvt Coleman.
Pvt Collier.
Pvt Denver.
(2) Entries.—The name of each recruit is entered on the roster, alphabetically within grade. As they are all privates, this is simple; they are merely added in alphabetical order below the list of privates first class. It is a rule that men joining the organization are placed at the bottom of the list and are deemed to have performed both other duties and guard duty on the day prior to joining. Make specific entries as follows:
(a) Charge of quarters.—The figure 2 (June 2) opposite Cpl Gilfoyle and 2 opposite Pvt Ashcroft. (When Sgt Olsen is again in charge of quarters, cross out figure 1 opposite his name. Then the uncrossed number shows at a glance when duty was last performed.)
(6) Kitchen police.—Figure 2 opposite the names of Pvts Attley and Chaney.
(c) Guard— Shade the lower right part of the square in the June 2 column for Sgt Todd and for Pvts Baker, Batchelder, Beech, and Carstairs. Enter figure 2 in the same column for all the rest of the cadre who are not exempted. AR 345-25 states that newly joined officers and men will be placed at the foot of their respective rosters on the day after joining. But in this illustrative situation the men report at the company at 1100. It is assumed that they are immediately available for duties which should be credited to them on the duty roster, and that they are entered on the duty roster on the 2d, the day on which they join. Otherwise they would be required to perform duties for which they receive no credit on the roster.
c. June 3, morning report.—Those entries which affect the duty roster are: Cpl Gilfoyle is sent to Fort Jay on detached service, Pvts Franks, Hoyle, Jones, and Smith are sent to post hospital. Pvt Sanford is in arrest. Pvt Baker is sick in quarters.
(1) Selection of detail.—This company is not called upon to provide a sergeant of the guard for this date, as the sergeant of the guard is selected from another company on the post. The detail for June 3, therefore, is—
Charge of quarters_______________________Sgt Todd
Room orderly_____________________________Pvt Dry dan
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104 ADJUTANT GENERAL’s DEPARTMENT
Kitchen police_________
Fatigue______________________________
Guard_________■______________________
Pvt Eastman Pvt Fairchild Pvt Garrison Pvt Ginsberg Pvt Gaines Pvt Hartford Pvt Kelsey Pvt Kolker
(2) Entries.—Under other duties, the figure 3 (June 3) for Sgt Todd as Charge of Quarters; and figure 3 for Pvt Drydan. Under Fatigue enter 3 for Pvts Garrison and Ginsberg; and under Kitchen Police enter 3 for Pvts Eastman and Fairchild. In the guard section, shade the squares for Pvts Gaines, Hartford, Kelsey, and Kolker; enter figure 1 for Sgt Todd, who was on guard yesterday, and therefore scores 1 day since performing guard duty. Cpl Gilfoyle has been sent on detached service to Fort Jay, so is entered as DS on June 3. The rest of the cadre have scored another day off guard, so have 3 entered beside their names. Pvts Baker, Batchelder, Beech, and Carstairs have figure 1 entered opposite their names, as they were on guard yesterday. The other new privates have figure 2 entered opposite their names; except Sk for Franks, Hoyle, Jones, and Smith; “A” with the figure 2 above the letter “A” for Sims; Sk for Baker.
d. June J, morning report.—Entries pertinent to duty roster are: Sgt Kay attached for duty in classification of recruits. Pvt lcl Benning is promoted to corporal. Ck Collins is out of confinement and back on company duty, but as he is still a cook, though reduced to private, he is still exempt from the duty roster. Pvt Hoyle goes to Walter Reed General Hospital and thus is absent.
(1) Selection of detail.—The detail for June 4 is as follows:
Charge of quarters---------------------Sgt Olsen
Room orderly-------------------------- pvt Hartford
Kitchen police------------------------ Pvt Hefferman
Pvt Ignacio Fatigue--------------------------------Pvt Kelsey
Pvt Kolker
Guard---------------------------------Pvt James
Pvt Kungerman
(2) Entries. In the roster at the left, enter M Sgt Kay, as “ attached 4th at the bottom of the roster. Next to Benning’s name, change “Cook” to “Cpl—4th,” or “Cpl—6/4/42” (that is, June 4). Opposite Pvt Hoyle s name in the guard section enter Sk. Und er Charge of Quarters enter 4(June 4th) for Sgt Olsen; enter 4 for Pvt Hartford. Under
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ADMINISTRATION 104-106
Fatigue enter 4 (June 4th) for Pvts Kelsey and Kolker. Under Kitchen Police enter 4 opposite Hefferman and Ignacio. In the June 4 column of the guard section, shade the squares for Pvts James and Kungerman. The company is not required to supply a sergeant of the guard for this date. Enter DS for Cpl Gilfoyle, who is still away. Enter 4 for Sgts Gaines, Henry, Walsh, and Wilson, since this is the fourth day since they have been on guard, or available for guard. Enter 2 for Sgt Todd, since he scores 1 more day off guard. All other privates for whom there is no change of status or who continue on abnormal status should be scored 1 more day off guard.
105. Some general rules not included above are:
a. A new man joining the organization is placed at the foot of the roster for both other duties and guard the day after joining. In determining other duties to be performed, no date is entered, but the soldier is considered to have performed his last duty on date prior to date of joining. In the guard roster the numerals begin with 1 on day after joining.
b. Whenever a man detailed for duty is absent or not available, the next available man with the longest time off will be detailed. The man absent will be the first to be detailed when he becomes available.
c. Whenever a man is not available on account of unauthorized absence, confinement, arrest, sick not in line of duty, or on pass, he will be carried on the duty roster the same as if he were on duty and available.
d. Except in emergencies, men coming off guard will not be detailed on any duty for a period of 4 hours.
e. In case of promotion, note the fact after man’s name on roster but do not change position of name. In case of reduction, move the name to the end of the roster.
/. When a man returns from detached service, he is picked up on the duty roster with the number of days he had credited to him when he went on DS.
g. When a man’s name comes up for both guard duty and other duties on the same day, the guard duty takes precedence.
h. When performance of Other Duty is completed, and the same man comes up for the same duty again, a line is drawn through the date of the previous performance of that particular duty.
i. The procedure outlined above is followed for the balance of the month.
106. Only the following abbreviations will be used in the guard roster:
A —Absent without leave.
Ar —Arrest.
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106-112 ADJUTANT GENERAL’S DEPARTMENT
C —In confinement.
DS —On detached service.
F —On furlough.
P —On pass.
RCT—Recruit.
SD —On special duty.
Sk —Sick.
107. As the details for the various duties should be posted on the organization bulletin board 24 hours in advance, it is suggested that the roster for the next month be made out about the 29th of the month. The names, dates of performance of other duties, number of days off guard, and proper abbreviations for nonavailable men are simply transferred to the new roster.
Section V
RECORD OF COMPANY PUNISHMENT
108. Discipline is essential in any military organization. It is that mental attitude and state of training which render obedience and proper conduct instinctive under all conditions. It is founded upon respect for, and loyalty to, properly constituted authority. While it is developed primarily by military drill, every feature of military life has its effect upon military discipline. It is generally indicated in an individual or unit by smartness of appearance and action; by cleanliness and neatness of dress, equipment, and quarters; by respect for seniors; and by prompt and cheerful execution by subordinates of both the letter and spirit of legal orders of their lawful superiors (See AR 600-10.)
109. All persons in the military service are required to obey strictly and to execute promptly the lawful orders of their superiors (See AR 600-10.)
110. Military authority will be executed with firmness, kindness, and justice. Punishment (for violations of orders or infractions of rules and regulations) will conform to law and follow commission of offenses as promptly as circumstances permit. (See AR 600-10.)
111. The maintenance of discipline is a function of command in all echelons. It is primarily a problem of leadership.
112. a. A. W. 104 provides—
Under such regulations as the President may prescribe, the commanding officer of any detachment, company, or higher command may, for minor offenses, impose disciplinary punishments upon persons of his command without the intervention of a court-martial, unless the accused demands trial by court-martial.
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ADMINISTRATION 112-114
The disciplinary punishments authorized by this article may include admonition, reprimand, withholding of privileges for not exceeding one week, extra fatigue for not exceeding one week, restriction to certain specified limits for not exceeding one week, and hard labor without confinement for not exceeding one week, but shall not include forfeiture of pay or confinement under guard; * * *
b. Every company commander should read and re-read A. W. 104. That article (and A. W. 28), together with other articles as prescribed in A. W. 110, must be read to every member of the command at the time of the enlistment or induction, or within 6 days thereafter. Furthermore, those articles specifically mentioned in A. W. 110 must be read to and explained to the command once every 6 months.
113. AR 345-125 prescribes that the company commander will keep a record of company punishments and also a record of the decisions of higher authority, if and when an appeal is taken against any company punishment imposed. This record is usually kept in a small bound book, plainly marked “Company Punishment Book.” No book is issued for the purpose, and none is definitely prescribed by regulations, but the customs of the service sanction the keeping of the record of company punishment in a book, and the purchase of a book for this purpose from company funds, Other Funds, is usually sanctioned by the company council and approved by the commanding officer. The record itself may be very simple; the date, the name of the soldier concerned, the offense alleged, and the punishment awarded; such entries to be followed by the signature of the company commander. Entries are made alphabetically, with a page allowed for each man, so that a complete record of all company punishment imposed on any one soldier may be readily available for reference. Company punishment, however, should not be entered on the service record.
Section VI
ORGANIZATION RECORDS OF INDIVIDUAL QUALIFICATION IN ARMS
114. The organization records of individual qualification in arms which are required records for an infantry rifle company are described in AR 345-1000 as amended. Briefly, they are—
W.D., AGO. Form No. 83 (Score Card for Rifle Practice (white)).
W.D., A.G.O. Form No. 83-1 (Score Card for Rifle Practice (Pit Card) (green)).
W.D., A.G.O. Form No. 84 (Score Card for Automatic Rifle Practice with Bipod and Butt Plate).
489313°—42---6
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114-117 ADJUTANT GENERAL’S DEPARTMENT
W.D., A.G.O. Form No. 85 (Score Card for Machine-gun Marksmanship).
W.D., A.G.O. Form No. 88 (Score Card for Pistol Practice (Mounted and Dismounted)).
W.D., A.G.O. Form No. 87 (Score Card for Bayonet).
115. All of these forms are simple and self-explanatory. When they have been made at the time of firing and duly authenticated in accordance with instructions contained on the cards and in AR 345-1000, they will be turned over to the unit personnel section, where the unit personnel officer will make the report, W.D., A.G.O. Form No. 110 (Report of Individual Classification in Arms).
116. For companies other than infantry rifle, appropriate score cards are required, according to the weapons prescribed by the Tables of Organization for the unit. The heavy weapons company of an infantry rifle regiment, for example, will require W.D., A.G.O. Form No. 85 for machine gun and W.D., A.G.O. Form No. 86 (Score Card for 37-mm gun, M1916) for 37-mm gun and 3-inch trench mortar. The antitank company will need 37-mm and antitank gun score cards.
Section VII
COMPANY CORRESPONDENCE FILE
117. —a. Reference: AR 345-620.
b. Copies of all correspondence originating in the company, and the original or copies of all correspondence received by the company, will be filed in the company correspondence file. This file consists of a 9%- by 12%-inch envelope. The envelope will be marked on the back, from left to right, with the file number, date, and subject of the correspondence filed therein. Each piece of correspondence filed is numbered serially for the calendar year, and the number is placed in the upper right corner of the first page of the document. When the correspondence is filed in the envelope, the corresponding number is entered in the proper column on the back of the envelope. The subject and date of the document are also entered in the proper columns. As each subsequent piece of correspondence is filed, the same procedure is followed until the envelope is filled, when another envelope is used. The numbers will run consecutively for each calendar year and not for each envelope. The number of pieces of correspondence contained in the envelope should correspond with the numbers shown on the outside of the envelope. An alphabetical card index can be improvised for ready reference as a series of envelopes accumulates.
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TM 12-250
118-119
ADMINISTRATION
PART TWO
REGIMENT
Chapter 1
ATTITUDES AND RESPONSIBILITIES
118. a. The adjutant of any command holds a position of major responsibility, and in no unit is he of more vital importance to the welfare and efficiency of the command than in a regiment. Tact, urbanity, discretion, loyalty, dependability, and an untiring devotion to duty are but a few of the essential qualities of a successful regimental adjutant.
b. No assignment is of equal importance to the commanding officer. The adjutant should be the outstanding captain of the regiment; for it is he, representing the regimental commander more than does any other staff officer, who shapes the attitudes of the officers of the regiment, and through them the attitude of the troops. He not only translates formal policies into positive action, but also interprets the personality of the regimental commander to the regiment; he establishes among commanding officers and line officers that rapport without which no regiment can have high morale. By his skill and tact he will build pride of regiment and an eagerness to follow the regimental commander in combat.
c. The adjutant is a member of a team—a team which makes it possible for one man, the commanding officer, to exercise his leadership over thousands of individuals.
119. Obviously, the regimental commander cannot keep in touch with all the members of his command. It is impossible for him to become the personal leader of each man or group of men. Nor can he alone handle the thousand and one details of discipline, training, feeding, housing, and equipping. He is responsible for these functions, and he can never delegate that responsibility or qualify it; but the actual supervision must be carried on by others, under his orders and direction. Those officers whom he selects as his advisory assistants are known as his staff. No one of the staff has a command function. Each represents only the will of the commander. Each speaks not for himself but for the commander. When a staff officer, in
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TM 12-250
119-123 ADJUTANT GENERAL’S DEPARTMENT
the performance of his duty, arranges for a certain course of action, he does not issue an order in his own name. He does not say, “You will do this, or that.” He says, “The regimental commander directs,” or “desires,” or “wishes.” Any such phrase has the force of the specific order of the commander. In transmitting an order, the command phrase can be omitted only when, because of the close and cordial relations among staff officers and members of the command, it is implied and understood, without shadow of doubt. When written, the commander’s desires are expressed “By order of Colonel Blank.” The staff officer is merely the medium through which the order is transmitted.
120. Errors of omission or commission on the part of a staff officer are errors for which the commander himself is responsible. The commander cannot, nor will he desire to, shift the blame to the staff officer. He may admonish his staff, discipline them, and if necessary replace them; but while they are on his staff, functioning as his personal representatives, he is responsible. Conversely, they will support him. Loyalty works both ways. Regardless of their likes or dislikes, regardless of their approval or disapproval of his decisions, they will support him, further his policies, and strengthen his prestige as commander.
121. So far as each staff officer is a specialist in his particular field, he will submit recommendations to the commander and be alert to foresee problems which might arise to embarrass or handicap the commander. Whether his recommendations and his precautions are accepted by the commander is beside the point. His duty is to make them; then to accept, not only with good grace, but with enthusiasm, the final decision of the commander.
122. The head of the commander’s team of assistants, in a regiment, or similar unit, is the executive officer (lieutenant colonel). His duties correspond to those of a chief of staff of a larger unit. It is he who plans, supervises, and coordinates the work of the subordinate staff officers. To him the commander usually delegates authority to make minor decisions within the broad general policies laid down by the commander himself. The executive officer is the operating head, corresponding to the general manager of a business, to whom each of the department heads is directly responsible.
123. In an infantry regimental headquarters, there are 5 subordinate staff officers:
a. S-l is the adjutant (normally a captain). He is in charge of all matters pertaining to personnel, both commissioned and enlisted. He issues all orders for the regimental commander, except training
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ADMINISTRATION 123-124
and combat orders, which are issued by S-3. He is directly responsible for interpreting the will of the commander in all official relationships; for the accurate maintenance of records throughout the regiment; for accurate reporting to other units; for the handling of official correspondence and the promulgation of orders. He is responsible for all those staff functions which are not specifically delegated to others.
b. S-2 is the intelligence officer (normally a captain). His duty is to keep the regimental commander informed regarding the enemy’s disposition, location, strength,' and probable intention; to maintain up-to-date and accurate information regarding friendly and enemy forces; to supply maps within the regiment and to maintain S-2 information on the position and operations maps. In a training program his chief responsibility is the training of intelligence personnel within the regiment.
c. S-3 is the operations officer in combat or field operations and is the plans and training officer during training periods (major). He executes the training policies of the commander and advises him in the formulation of those policies, keeps him constantly informed of the status of training and combat efficiency of the regiment, and performs such other appropriate duties as the commander may direct.
d. S-4 is the supply officer (major). He is responsible for the supply of clothing, equipment, rations, and ammunition within the regiment. He is responsible for logistics—the movement of men and supplies and their adequate transportation facilities. In Tables of Organization he is included in the service company, as commander of the regimental supply service. Although a member of the staff, he normally maintains his headquarters with the service company.
e. Special service officer (captain). Was formerly regimental recreation officer.
124. The above are the functions of the regimental staff, the departments into which the various duties fall. Yet coordinated and harmonious staff work lies on a deeper foundation than a delineation of duties. It rests upon the personalities of the members of the team. Because the staff is only a group of human beings, each possessing virtues and faults that are inherent in everyone, there must be a degree of flexibility, a spirit of give and take. It is here that the adjutant, by his tact, good judgment, unselfishness, and fairness can save his commander many difficult decisions. A friendly word at the right moment, an even temper when nerves begin to crack, an ever-ready willingness to help a brother officer or enlisted man have saved many situations.
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125-128 ADJUTANT GENERAL'S DEPARTMENT
125. The importance of the adjutant as key man in the staff emanates primarily from two of his functions: his responsibility toward all personnel in the regiment, officers and enlisted men; and the fact that all staff responsibilities not specifically assigned to other staff members fall to him. As manager of the affairs, official and unofficial, of officers and men, he is concerned with the most vital ingredient of the regiment, human beings—their privileges and obligations, their rights under their contract with the Government, their discipline, and, most important, their morale. A special service officer is authorized for the staff of the regimental commander, to perform specific duties under War Department policies. But those deep-lying matters of morale which have root in justice, efficiency, and the inspired leadership of a commanding officer, are directly the concern of the adjutant.
126. The fact that all affairs of the regiment which are not specifically within the province of another staff officer flow through the hands of the adjutant is likely to give him, unless he is constantly on guard, an exaggerated and improper feeling of power. As a staff officer he has no command authority except as he commands those who serve under him in his office during their duty there. His authority derives solely from that of the commanding officer of whom he is a close personal representative. He constantly makes decisions, but they are decisions within the policies of the regimental commander. He must be familiar not only with the policies of the regimental commander, but also with his attitudes and his desires, and must then interpret those policies, attitudes, and desires accurately to members of the command.
127. The adjutant is a manager. Army Regulations, directives, and formal policies are merely the instruments of management. The spirit of management is an intangible quality, born of personality. The adjutant should be an officer who is respected throughout the regiment. That respect he can gain and hold in two ways: first, by the force of his personality; and, second, by the efficient management of his office. Neither alone is enough; he must have both. If he lacks personality, or if there is the least lack of mutual respect between him and the executive officer, or him and the regimental commander, he is not suited for the position.
128. Assuming that his personality is acceptable, he should then be judged by his skill as an executive. If he looks upon administration as only “paper work”; if he is uninterested, or neglectful of the thousand and one important details which pass through his office, he is not a suitable adjutant. If, on the other hand, he is meticulous in pushing the work of the adjutant’s department through to a successful con-
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TM 12-250
128-131
ADMINISTRATION
elusion; if he realizes the importance of classifying and assigning personnel ; if he sees the necessity for keeping careful records and making accurate reports; if he keeps correspondence up to date and correct; if he has the executive skill which decentralizes his work and leaves him free for planning and for personal contacts, he is then worthy of holding this key position in the regiment.
129. All affairs of the regiment, except certain orders and decisions of S-3, pass through the office of the adjutant, inasmuch as this is the office of record in the regiment. Some of these matters are for his personal decision. Many can and should be decided by another officer. The executive ability of the adjutant can be judged by his skill in deciding, quickly and accurately, which matters should be forwarded to others, which he alone can take care of, and which are matters of policy to be presented to the regimental commander, or to the executive officer. In order to make such decisions, he should be familiar with those army regulations which cover the usual problems and know how to find and digest regulations of less frequent use. He should know not only the “break-down” of his own organization, but the component parts of the division, post, and higher echelons. He should know instinctively the chain of command, channels of staff supervision, and the channel of communication. He should have the courage to make decisions and thus to reduce to a minimum the administrative papers which go to other echelons. He must resist the temptation to “pass the buck” when a knotty problem comes to his desk for decision. In so doing, he will gain the respect of all concerned and will have done his share in keeping correspondence by indorsement from becoming a curse.
130. His assistant should be selected with care. He will perform the duties of personnel officer, as outlined in AR 345-5; but all correspondence and orders signed by him will be signed in his capacity as assistant adjutant. He should be an officer with a flare for personnel work, trained, if possible, in personnel duties, with a lively interest in men as human beings, coupled with a rigid conscience about maintenance of records. If an officer without proper background or training or one who has no liking for the job is selected as personnel officer, the regimental adjutant will himself have to carry the burden of the personnel office, which will seriously impair his efficiency. The adjutant’s relation with the personnel officer should be one of supervision and close cooperation. He should know in detail how the personnel office is run, and in an emergency be able to run it.
131. The adjutant’s relation, with other officers of the staff should be one of close cooperation. His office should be, if possible, adjacent
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131-132 ADJUTANT GENERAL?S DEPARTMENT
to theirs, and there should be frequent personal consultation either by telephone or visit. There are few matters coming to the adjutant for decision which do not affect other members of the staff. Some decisions can be made only after consulting with the executive officer, S—2, S—3, or S—4, so that each staff officer concerned will have an up-to-the-minute picture of the flow of events in the regiment. Many decisions made by the adjutant, in which consultation with others is not necessary, affect their departments. It is good practice for the adjutant, therefore, to ask himself, when making any decision, “Who needs to know about this?” Those who should know can be informed by telephone, by an informal memorandum, or by a carbon copy of the letter which embodies the decision. This consideration of other staff officers insures coordination, without which no adjutant’s office can successfully function. On unimportant details, which need not become a matter of record, a word over the telephone is sufficient. In order to save time for all involved, it is well for the adjutant to keep a memorandum pad on his desk or on his person, on which he jots down the gist of a decision and the name of the staff officer who should be informed. These informal details can then be passed along as a group, not taking the time of two officers to break into a busy day whenever a scrap of information pops up. Such informal notation might look like this:
Give S-2 latest information on map supply.
Captain Jones (S-3): Warning order on Benning School. S—2: Kolinski, Co. B, draftsman; wants S—2 assignment. 2-3-4: New parking regulations.
132. The commanding officer will usually designate an hour of the day when he wishes the adjutant to bring important matters to his attention. If he does not do so, the adjutant may with propriety suggest such a procedure, so that the commander’s time may be conserved. At this time, so far as possible, papers should be presented for the commander’s signature. The executive officer normally is present at this conference. At the appointed hour the adjutant should have all the pertinent papers arranged in order of importance. It is helpful to clip on top of voluminous documents a slip of paper briefing the contents for the commanding officer. The commanding officer may prefer to have all but matters of high policy presented to the regimental executive officer, in which case a similar procedure is followed. The regular daily conference, however, does not relieve the adjutant of the responsibility of taking up with the regimental commander or executive officer immediately any matter of urgency.
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ADMINISTRATION 132-135
Which are matters of urgency and which are matters of routine can be learned only by experience and the use of common sense. The value of an adjutant is in his having the intelligence and the confidence to make decisions. It is better to make an occasional bad decision than to run to the executive office every few minutes with problems which could be solved under present policy. But if a decision so made is a bad one, the adjutant must be ready to take the consequences. By constant contact with the executive officer, a good adjutant knows instinctively which matters the executive or the commander particularly wishes to decide for himself. All matters involving a change of regimental policy, either by the regimental commander or by higher authority, should be taken up with the commander or his executive.
133. As all business of the regiment clears through the adjutant’s office, it is to him that officers of the regiment first go on official business. Consequently, the adjutant is closer than the rest of the staff to the officers and enlisted personnel of the organization. To him come the rumors, the personal problems, the portents of trouble. He should foster this close relationship, for through it he can feel the pulse of the regiment. Rumors should be accepted for what they are worth. A tactful word will kill many a rumor. Personal problems of officers and men should be looked into and advice or help offered when the problem is real and not merely an excuse for inadequacy. Portents of trouble should be reported. The adjutant, in brief, should be the emotional balance wheel of the regiment and the buffer which fends off incidental demands on the time and emotions of the regimental commander.
134. In his relations with members of the command, he must always be impartial. Nothing is more destructive of morale than for the personal friends of an adjutant to receive special consideration. If they are truly his friends, they will not expect it. Nothing does more to win respect for the adjutant than treating all officers and men with equal consideration. While others may lean on him for information and advice, there is nobody upon whom he himself can lean. He is, and should be, a “lone wolf.” Officially, he holds no views of his own, only those of his commander.
135. He must always be available. No matter how pressing the matters awaiting his decision, he must always be ready to confer with the regimental commander or executive officer; and unless matters of great urgency prevent, he should be available to others who need his counsel and direction. He must be on call at all hours, day and night, for he alone knows all the affairs of the regiment. Even when called
89
TM 12-250
135-137 ADJUTANT GENERAL’s DEPARTMENT
upon at inconvenient times, he must be cheerful and cooperative. His day is never done, nor is his patience ever exhausted.
136. It is a poor adjutant who clings to his desk hour after hour, day after day. It requires careful planning, decentralization of work, and confidence in subordinates to enable an adjutant to get around. If he does not get around, he loses his most important asset, personal knowledge of the affairs of the regiment. He should visit battalion and company commanders in their headquarters; not in a spirit of criticism, not as a formal inspection, but as a friendly call. He should be a good listener, with large ears and a small tongue. A battalion or company commander who “lets off steam” to the adjutant is therefore a more contented officer. The adjutant should invite suggestions from the officers and enlisted men of the lower echelons. Out of the volume of suggestions which are offered, he will find a few which will improve the efficiency of the regiment. Full credit should be given the officer or enlisted man when such a suggestion is adopted. Further, the adjutant may implant ideas in the minds of others, and see them bear fruit not as his ideas but as the ideas of others. All this helps morale. At first, officers of the lower echelons may be inclined to take a defensive attitude, suspicious of the good faith of the adjutant. Every effort should be made to dispel this attitude and put the officer or enlisted man at ease. This does not imply familiarity. Familiarity between officer and enlisted man should never be permitted. , Between two officers, it should be reserved for off-duty hours. The adjutant is responsible for the quality of administrative work in the lower echelons. He can, in the name of the regimental commander, demand improvement in the work. More wisely, he can advise and suggest. Sometimes both methods are desirable, depending on the personality of those involved. The objective is to gain the desired end with the least emotional eruption.
137. The peculiar personal relationship between the adjutant and the officers of the regiment gives the adjutant a wealth of opportunity to set the morale pace for the regiment. He should remember the birthday of the regimental commander. It is an occasion and should be observed by all officers of the regiment. The normal courtesies among officers and enlisted men should be observed punctiliously and should be extended to the families of officers and men. Courtesies are merely good manners, inherent in all good officers and expected of all enlisted men. Relations with the civilian population are a peculiar province of the adjutant. It is through him that the civilian makes his contact with the military establishment. Civilian opinion of the Army will be based upon the tact and efficient manner in which the
90
TM 12-250
137-138
ADMINISTRATION
adjutant responds to their requests. Private Smith writes home that he is being overworked, or underworked; that the food is scant, or so plentiful that it is wasted; that the platoon sergeant is a tyrant, or a jellyfish. Back comes a letter from an irate father. The adjutant should discuss the complaint with the company commander and the man, find out if any real cause for complaint exists, advise the company commander to urge Private Smith not to excite his parents unduly (if such be the case), and write a frank and tactful letter, in civilian form, to the father. The skill with which that letter is written may well gain one more enthusiast for the Army way.
138. Civilians who visit the regiment should be treated with courtesy. They cannot be expected to know military customs and procedures; they will wander into places which are exclusively for the use of the Army; they may drop rubbish in the area, not being aware of the rigid sanitary standards of the Army. In countless ways, with the best intention, they may fail to observe customs which have become second nature to Army personnel. A tactful explanation of post or regimental regulations, a polite request to conform and “play the game,” nearly always brings enthusiastic cooperation.
91
TM 12-250
139-141
ADJUTANT GENERAL'S DEPARTMENT
Chapter 2
REGIMENTAL HEADQUARTERS
Paragraphs
Section I. Organization of headquarters_____________________ 139-154
II. Regimental supply officer_____________________ 155-160
HI. Use of Army Regulations and directives__________161-173
Section I
ORGANIZATION OF HEADQUARTERS
139. The adjutant must have outstanding ability as an executive. It is his task to organize and operate the administrative department of the regiment. His specific duties, as prescribed in AR 15-5, are as follows:
a. The handling of official correspondence.
b. Operation of all activities at the headquarters pertaining to assignment, transfer, promotion, retirement, discharge, classification, procurement, and replacement of personnel; leaves of absence and furloughs; assignment of quarters; decorations, citations, honors, and awards.
c. Authentication and distribution of all orders and instructions, except those pertaining to tactical operations and military intelligence.
d. Preparation and submission of returns, reports on strength, casualties, captured material, and prisoners of war.
e. Preparation and distribution of the station list.
/. Upon mobilization, the direction and supervision of the Army Postal Service within the command.
140. The operation of the Army personnel system, as prescribed in AR 345-5, puts the major part of personnel record keeping in the regimental unit personnel section, which is a part of the adjutant’s office. The unit personnel 'section does most of the personnel administrative work and record keeping formerly done by the company commander. The details of the operation of the section will be covered in considerable detail later in this manual.
141. The tools with which these many functions are performed are, of course, men, plus an adequate supply of typewriters, desks, tables, chairs, and other essential equipment. The physical properties come from the quartermaster by arrangement with the regimental supply officer. The men come from the staff section of the regimental
92
TM 12-250
ADMINISTRATION 141-144
headquarters platoon service company, in an infantry regiment; from the headquarters troop of a cavalry regiment; and as prescribed by Tables of Organization for the other arms and services. This manual describes procedures in the infantry rifle regiment as a basic unit.
142. The adjutant, a captain, is authorized by T/O 7-11 (see fig. 14). His assistant is a warrant officer. The personnel officer, also assistant adjutant, is a captain from the service company. The enlisted personnel of the adjutant’s office also comes from the service company, and consists of 17 enlisted men (see fig. 15). AR 345-5 provides for the use of the company clerks of the regiment, or as many of them as are needed, in the unit personnel section, for either whole or part time. While it is sound administrative policy to operate with the minimum number of men, experience indicates that it may be necessary to organize the adjutant’s office on the basis of using all 16 company clerks. After the regiment has become a smoothly working administrative machine, it may be desirable to release some of the company clerks, except at times of peak loads. This is a matter which must be decided by the adjutant and the commanding officer, after carefully analyzing the over-all work load. In the description below it is assumed that the unit personnel section will include all the company clerks.
143. a. Assuming that the adjutant has at his disposal 33 enlisted men—17 allowed by T/O 7-13 (fig. 15) and 16 company clerks, all of whom are corporals—he must decide how he may best employ these men to accomplish his administrative mission. Figure 13 shows one way in which these 33 men may be efficiently grouped so as to accomplish the required work. The chart does not, however, represent the only solution. This organization is flexible. It uses all of the company clerks in the unit personnel section, but also has a nucleus of assigned, or Tables of Organization, personnel in each subsection. This makes it possible to rotate the company clerks in the several jobs, while the assigned Tables of Organization personnel remains fixed. It also enables the personnel officer to release one or more company clerks from each subsection during times when the volume of work will permit their being spared.
b. Figure 13 shows the chain of command running from the adjutant, through the sergeant major, to the miscellaneous and postal sections on the one hand, and to the personnel officer and his sections on the other hand. The personnel officer, as assistant adjutant, is in charge of the personnel section directly under the adjutant.
144. Under this suggested plan of organization, a logical distribution of work would be as follows:
93
TM 12-250
144-147 ADJUTANT GENERAl/s DEPARTMENT
a. Miscellaneous section.—Handles incoming mail and miscellaneous correspondence; prepares general orders, special orders, memoranda, bulletins, circulars, and fatigue details; prepares officer of the day and officer of the guard rosters; prepares duty rosters for boards and courts; maintains decimal files of miscellaneous correspondence (including policy files); operates mimeograph; issues publications, office supplies, and equipment; provides messenger service; prepares daily bulletin.
b. Postal section.—Receives mail from the APO and distributes it down to companies; bundles and dispatches mail to APO.
c. Unit personnel section.—(1) Enlisted subsection.—Maintains service records; maintains pay records of enlisted men; prepares pay rolls and individual vouchers, final statements, statements of charges, applications for insurance and allotment of pay, and discharges and reenlistments; maintains enlisted 201 files; checks monthly rosters.
(2) Officers’ subsection.—Maintains officers’ 201 files and status cards; checks efficiency reports; prepares active duty reports of Reserve officers, pay vouchers, and mileage vouchers; maintains locator card files; checks monthly rosters.
(3) Reports and returns subsection.—-Handles reports of change; checks morning reports; prepares ration returns; checks daily ration reports; prepares strength returns, where required; maintains locator card files.
(4) Correspondence and orders subsection— Handles correspondence concerning individual officers and enlisted men; prepares drafts of special orders.
(5) Classification subsection.—Maintains soldiers’ qualification cards; interviews enlisted men concerning reclassification. Makes recommendations for reclassification and for detail of enlisted men to service schools, etc.
145. The plan above is a guide only. The functional distribution of the work is not prescribed. The adjutant is responsible for the accomplishment of work, and will use his judgment in dividing the work functionally. He may properly decide upon a different allocation of functions from those described above.
146. In some organizations, for example, there is a distinct publications and supply subsection, where Army Regulations, directives, printed forms, and such material are stored and distributed, and where regimental directives are issued and published. In such cases the mimeograph would logically be in the publications subsection.
147. Still another variation is to have all correspondence files in one section. The advantage is that men trained in filing can be more
94
TM 12-250
147-153
ADMINISTRATION
accurate. The correspondence files may, if the adjutant so desires, be maintained within a wire enclosure, thus insuring that only those men work on the files who are responsible for their accuracy.
148. The adjutant may desire to have all officer matters except routine records handled by an executive subsection of the miscellaneous section rather than in the unit personnel section. He may consider that the affairs of officers are to some degree confidential and should not be available to the general clerical force. Furthermore, he is himself closely in touch with the officers of the regiment and may consider that their affairs can be more carefully handled under his direct supervision.
149. These variations in the functional organization are offered merely as suggestions, so that the reader may understand the scope of the work to be accomplished and the freedom allowed in organizing the headquarters. The decision of an adjutant to adopt one plan or another will be influenced by such factors as the amount of space available, the quality, training, and educational background of the enlisted men available, the personality and training of his personnel officer, and his own predilections.
150. Still another consideration which strongly influences the particular plan of organization is the relation of garrison training to training in the field, maneuvers, and combat. The adjutant should never forget that all plans must be workable in combat or else so flexible that a change to field conditions and combat can be accomplished with the least possible disruption of procedures.
151. When the regiment is in the field, regimental headquarters is sharply divided into a forward and a rear echelon, often many miles apart and working independent of each other so far as routine administration is concerned. At such time all routine administration reverts to the rear echelon (the unit personnel section). Therefore, it is sound policy to retain in the miscellaneous section, while in garrison, only, those functions which are primarily executive; that is, those which involve the decisive action of the adjutant.
152. Regardless of the type of organization adopted, the adjutant and his assistant, the regimental personnel officer, must make provision for two requirements of AR 345—5. First, a specific plan must be devised for the training not only of those regularly on duty in the headquarters, but also those who will serve as replacements.
153. a. In planning for the continuous training of those regularly on duty, it. is sound practice to rotate the specialist groups within a unit personnel section, so that the group working on pay rolls 1 month may be working on service records the following month; and so forth. In
95
TM 12-250
153-154 ADJUTANT GENERAL^ DEPARTMENT
carrying out such a plan, it is advisable to retain, without rotation, those noncommissioned officers who are the heads of sections. Under such a plan of rotation, each clerk will have his primary assignment, but will also become skilled in other phases of work. The rotation plan is only one of many which the adjutant may devise. Individual men may be switched about temporarily without the shifting of an entire group. The exact procedure will depend upon the personnel available and the over-all plan of the adjutant.
b. There should be a continuous training program for substitute clerks. Here, too, the particular plan in operation varies with local conditions.
c. In one regiment, substitute clerks are brought to the unit personnel section, one from each company, for a half day at a time, the other half of the day being spent in field training. In another instance, classes are held for substitute clerks during the afternoons over a given period of time. The training program in this instance starts with lectures and demonstrations, covering such subjects as service records, pay rolls, and reports of change, to be followed by the execution of the actual forms themselves.
154. Under the provisions of AR 345-5, company clerks, when assigned to the unit personnel section, cannot be given other duties which will interfere with the proper performance of their clerical duties with the unit personnel section. The personnel officer is thus protected against having company clerks, once assigned to him, used for miscellaneous duties. AR 345-5 also provides that all clerical duties pertaining to those company records which are maintained within the company will be performed within the company by other personnel. Thus, if the regular company clerks are assigned to the unit personnel section, the company commander is authorized to detail other men within the company to carry on those clerical duties which still rest with the company, such duties to be in addition to normal training duties. Company orders will be published from time to time, and various notices will be prepared for the company bulletin boards. These, and other clerical details, will require some use of substitute company clerks; but such use should be kept to a minimum in order that the greatest possible number of men will receive training for combat. A copy of each company order, as issued, should be sent to the unit personnel section for its information.
96
TM 12-250
154
ADMINISTRATION
Regimental commander I
Executive officer
I_______________________________________
Adjutant ------------ Personnel officer
__________ _______ (Assistant adjutant) _________I________ _______________________________
Warrant officer
(Assistant adjutant)
I
Master sergeant—sergeant major ___________I 1--- ~~l_______________' Miscellaneous Section Postal Section
1 technician fourth grade (set- 1 technician fourth grade (sergeant), section chief geant), section chief
1 technician fourth grade (ser- 1 technician fifth grade (corporal)
geant), clerk, mail 2 privates first class, clerks
1 technician fourth grade (sergeant), files and mimeograph
1 private first class, messenger
Personnel Section
1 Master sergeant, personnel, sergeant major
________r । । । — 1-------
8_______i pZZt£,"'“
T flies 1 corporal, morning re- 1 corporal, subsection 3 corporals (1 each Bat
3 corporals, pay roll 1 coreoral, pay and por?s \ eJM KSanyT^’"
1 “o'f fi" "th Sraa'’ ' 1 p”“ate! basic i ‘s tors, 1 prirate ’flrs? class, 1 prlrite Hrst class
1 private basic utility strength, and ration clerk
1 private, oasic, ui ty returns 1 private first class, or-
1 private, basic ders clerk
Note.—17 EM—T/O 7-13 ; 16 EM—Company clerks. Figure 13.
489313°—42---7
97
TM 12-250
154
ADJUTANT GENERAL’S DEPARTMENT
98
INFANTRY REGIMENT * T/° ? 11
Designation: f________ Infantry
1 2 3 4 5 6 7 8 9 10 11 12 13
| gw | a £ 2 «
fl g ce cs g -J. & «
” « SS &J2 fl g S §■ 2
i tt *+ oT §7 gj 2 8” -6
1 Unit -g-fl UN gj gt- 9 « O « T>„ ,
S § O 44o O -2o m ’©’S ts ® " Remarks
gfl A. -j'fl’ fl > ©E-i flt? -Sf-i .fl g fl tas ®
"B -gC. ftft fl--- a-" — oC <5 ®
fl fl S > ■5'"' ' 3 fl fl fl •„ cS ft ■-
£ g s § n g So So
*“-* ffl CO O co £-< '■’—
2 Colonel__________ 1 , , .T
3 Lieutenant colonel -- --- -- - ------ ---------------------------- 1 ---------------- 1 --------- f Insert number of regiment.
4 Major______ I ---------i------------- I 1 ------------i------ i --------- “1 warrant officer and the
5 Cantain o ---U i ——------------— l 5 1 .--- 6 ---------- enlisted men in this column
6 First ; lieutenant . 1111! "* 3 3 5 1 1 12 49 4 2 rs -------- constitute the band. The regi-
7 Second lieutenant__ 5 o o 44 4 2 ----- mental band is organized only
___ _ ___°_____6 12 44 ----------- 44 -------- when specifically authorized;
8 Total commissioned.— __ 8 4 10 7 5 32 1in in / 71 when not present the total
4 lu ‘ 0 !30 io 3 143 ----- strengths of the regiment are
9 Warrant officer “ 2 i 3 ----I" '---------===T == reduced accordingly. The band
____i_____------------- - -- - -__o ------------ 6 --------- is attached to headquarters
10 Master sergeant--- _______________ i 4 ’---7-------------===r==T= eomPany for administration,
11 First sergeant_________________ 1 1 j i 5 lq iq mess, and supply. z
12 Technical sergeant____ _ 1 I 1 5 9 ---j------- 19 19 b Infantry only
13 Staff sergeant___ ---------- i --------- ----- z 1 ---------------- 3 1 «i per 4 trucks, 2^-ton,
14 Sergeant--------------- : / / : _____ 4 5 f 10 66 225 1 ----- 226 71 earS°-for antlaircraft defense.
Jr SOrE°^aJ----V-;-------------------------------- 3 4 22 12 83 290 3 293 19
16 Technician, grade 4---------------------- 7 W 17 5 5 13 83 9 92 55
17 Technician, grade 5---------------------- 8 14 26 6 14 19 125 19 144 61
18 Private, first class--------------------- 11 3.5 23 49 30 298 1,042 41 ' 1 083
19 Private, including------------------------ ..... 45 34 65 40 375 1 309 49 " ' 1 358
20 Basic----------------------------------------a-- (11) (11) (16) (11) (82) (295) (9) // (304)!///
21 Total enlisted---------------------- 28 118 119 162 118 884 3,197 126 __ _ 3,323 320
22 Aggregate-------------------------------38 123 132 169 123 916 3,333 136 T ”3,172 320”
94 n ----------------------- 6 68 27 90 67 290 1.128 _____~~ ”1/128
24 O Gun, antitank, 37-mm__________...._____ ... 12 4 24 94 -----
25 O Gun, machine, cal. .50, HB. M2, flexible, for ’ -—— —— z -------
truck mount, M32e______________________________ ... . _ 10 ln
26 O Gun, machine, heavy, cal. .30__________I_________/ ' 8 I 24 24
TM 12-250
154
ADMINISTRATION
0 Gun, machine, light, cal. .30--------------------------------------- 6 ---'------- -----------
O Howitzer, 75-mm, self-propelled-- --------------------------- 6 --------- o --------------- o ---------
O Howitzer, 105-mm, self-propelled----------------------------- 2 --------. 2 ----------- z ---------
0 Mortar, 60-mm------------------------------------------------------ 9 27 ----------- 27 --------
O Mortar, 81-mm------------------------------------------------------ 6 18 ----------- i» --------
O Pistol, automatic, cal. .45----------- 32 ------- 1 ---------------- 60 213 ----------- 213 ------
O Rifle, automatic, cal. .30____________________ 9 19 7 13 47 189 189 -----
O Rifle, cal. .30, Ml- ________________________ 33 67 63 30 469 1,600 ----------- 1,600 -----
O Rifle, cal. .30, M1903_______________________ 13 18 9 13 50 203 203 -----
Q Trailer, Vi-ton-------------------------------------------------------------- - " ----- ' ---------
Q Trailer, 1-ton___________________________________ 19 2 3 ... 24 --- ------- 24 --------
Q Truck, J4-ton______________________________ 16 6 3 5 22 96 7 ----- 103 -------
Q Truck, %-ton, command and reconnaissance--- 2 --------... 4 ...-- 1 9 -----<----- 9 ---------
Q Trucfc ?iton; w^lpon rarrieK^ ? ' 30 ™ 3 ""'i------- -----------
” Z ■ ■
Figure 14.
'99
SERVICE COMPANY, INFANTRY REGIMENT Designation: Service Company, f_Infantry
TM 12-250
154 ADJUTANT GENERAL^ DEPARTMENT
CO Remarks
rH arpna paxsqug
r-4 Xandmoo [B}Oj,
CO Transportation platoon UOOlB[d [B1OJ,
OJ 1—4 UOpOOS 03UBU01UIUJN
r—< uopoos Auednioo ’sjajJBnbpeon
O r-4 not pas Aunduioa uouuno
CT> nop -oos Xunduiob jfUBjpuy
00 (qona) suoipas uoqciinq g
sjaiiBnbpnaq uoopqj
CO Regimental headquarters platoon uoopsfd [B|0j, 1
<0 tioipas 2f[ddng
TO nopoos jjejg
sjaiinnbpeaq Xucdmoo
apn-tS uniotnqaaj)
Unit
Major.------------------------ .pi ------------------------------------------------- j _______ flnsert number of regiment.
Captain..--------------------- b 01 0 d 2 ««1 3 ---------------------------------- 4 ------- » Regimental supply officer; com-
irst lieutenant---------------------------------- ° 1 oil --------------- » ? 1 5 5 ____ mands regimental supply service.
_ . , . . , --------------- " ..........:-----------------------------------b Commands service company.
Total commissioned-------- 2 2 13 11 __________________ 1 5 10 ____ »Armed with carbine.
... . „ , ----= == = ■ - ... ■ - ■ == == = == — 4 1 personnel officer; 1 special services
Warrant officer--------------- » h i ___ oil 1 ____________________________ oil 1 3 ____ officer.
.. . x . . ~---= ==== =— :---— ====== ’ Munitions officer.
Master sergeant, including--------- 2 1 3 1 ------------------------- 1 4 4 1 Battalion supply officer (S-4, com-
Motor (813) ----------------------------------- (oi)------------------------ (1) (i) (i) mands battalion section.
Operations (814) --------------- (° i)---- (1)--------------------------------- (1) e Maintenance officer.
Sergeant major (502)------------ (° 1)---- (1)----------------------------------- (1) (1) h Warrant officer, general supply; as-
Supply (821) ------------------------ (oi) (i)----------------------------------- (1) (i) sistant supply officer,
rirst sergeant (585)---------- «1 -------------------------------------------------- 1 1 ‘Warrant officer, munitions; assist-
Techmcal sergeant, including------- 1 _______ 1 _____________________________________ 1 i ant munitions officer.
Personnel (816). --------------- ("1)----- (1)----------------------------------- (1) (i) i Warrant officer, motor transport;
Stan sergeant, including------ 1 ---------------------- 1 ---------------------- 3 4 1 assistant maintenance officer.
Mess (824) ---------------- (r 1)------------------------------------------------ (1) (i) k Armed with rifle, M1903.
Supply (821)---------------------------------------- (oi)------------------- (3) (3)---- 13 armed with rifle automatic, cal.
Sergeant, including ---------- 1 ------- 2 2 2 ------------------------ 2 5 1 .30; 2 armed with rifle, M1903.
Ammunition (50a)-------------...----- (° 1) (1) (k 1)---------------------- (1) (2)---- “Armed with rifle, automatic, cal.
Supply (821). ------------- (ki)----- (oi) (i) _ ------------------------------- (2) (i) .30.
Truckmaster (668)------------------------------ (k 1)----------------------- (1) (1)---- «3 armed with automatic rifle; 3
Corporal, including. --------- 1 ---------------------- 1 ---------------------- 3 4 1 armed with rifle, M1903 ; 2 armed with
Clerk, company (405)------- (‘ 1)------------------------------------------------ (1) (1) rifle, Ml.
Truckmaster (668)----------------_•_________________ (k 1) —________________ (3) (3)____
100
co 7
o EH
ADMINISTRATION
TM 12-250
154
A TWhniMnn part of
,5 Clerk, headquarters‘(405).-.. 4 _ G2)-- (2)-------------------------------- (2) (1) the specialist designation. A number
,6 Clerk, headquarters (405)_ 5 ---- (r 1) (r 1) (2)----------------------- 2 ------ below 500 refers to an occupational
;7 Clerk, headquarters (405) . ____ (r 3) (r 1) (4)_____________________________ (4)----- specialist whose qualification analysis
;8 Clerk mail (056) 4 (rl) (1) ____ - ___________________ CO (O is found in AR 615-26. A number above
;9 Clerk! mail (056) 5 ---- (r 1)--- (1)-------------------------------- (O------ 500 refers to a military occupational
0 Clerk, mail (056) _______________ (r 2)___ (2)________________________________ (2)----- specialist listed m Circular No. 14,
:1 Clerk, record (055)____ 5 __________________________________________ (r 0 (1) (1) (1) War Department, 1942.
,2 Clerk, record (055)------------------ (r2) (2)------------------------------ (2) ------
:3 Clerk, stock (324)_____ 4 ----------- (r 1) (1)------------------------------ (D (D
4 Cook (060)______________ 4 G2)--------------------------------7------------ (2) (2)
15 Cook (060)_____________ 5 Gl)________________________________________________ (1) (0
16 Cook’s helper (521)_________ (r 2)-----------------------------;------------- (2)----
17 Entertainment director (442). 5 - (r 1)-- (1)-------------------------—------ (0 ---7-7
18 Mechanic, motor (014)__ 4 (r2)----------------------------------- (r7) (7) (9) (2)
19 Mechanic, motor (014)__ 5 (rl)______________________________________ (r6) (6) (7) (2)
>0 Messenger (675). ----------- (°1) (°1) (®1) (2) :--------------•------------- (3)------
>1 Orderly (695)_______________ (r 2)----------.-------------------------------- (2)------
>2 Stenographer (213)_____ 4 -----... (c 1)- (1)---------------------------------- (1)----
53 Welder, general (256)__ 4 .....------------------------------------- (r 1) (1) (1)----
54 Basic (521)_________________ (r 2) p 3) 0 2) (5)__ (*1)------------- (rl)___(4) (11)---
55 Total enlisted__________ 24 23 12 35 5 11 1 1 1 19 60 119 __21
56 Aggregate....-__________ 27 25 14 39 6 12 1 1 1 21 66 132 21
57 O Carbine, cal. .30_________ 4 7 6 13 2 2 ____________ 2 10 27 ----
58 O Pistol, automatic, cal. .45_.a- 1 ------------------------------------------ 1 ------
59 O Rifle, automatic, cal. .30_ ® 3 ____________ ® 2 a 3 H <= 1 U '> 2 16 19 ----
50 O Rifle, cal. .30, Ml____________ 16 18 8 26 ___ 3 _______________ 16 25 67 ----
51 O Rifle, cal. .30, M1903____ ’ 3 ------------- 8 2 " 4 ----------- >1 15 18 ----
52 Q Trailer, 1-ton_________________ 1 ______________ 5 1 1 1 ---- 18 19 ----
63 Q Truck, K-ton___________________ 2 -------------- 1 --------------- 1 4 6 ----
64 Q Truck, M-ton, weapon carrier___ 2 ------------------------------------------ 2 ------
65 Q Truck, 2J4-ton, cargo_____ 1 ______ 1 1 *2 7 1 1 1 2 28 30 ----
m Tt< ic 10 10 >o u
101
TM 12-250
155-156 ADJUTANT GENERAl/s DEPARTMENT
Section II
REGIMENTAL SUPPLY OFFICER
155. a. The regimental supply officer, a major, is also S-4. He is both a staff officer and the commanding officer of the regimental supply service. The service company itself is commanded by a captain.,
b. The regimental supply officer is responsible to the regimental commander for the equipment, supply, and transportation of the regiment. He is the accountable property officer, drawing property from the division quartermaster and issuing it to organization commanders. He controls the organic transportation of the regiment and commands the regimental trains. As a staff officer he advises the regimental commander on the availability, condition, and serviceability of equipment and supplies, and plans for and procures replacement of equipment, supplies, and subsistence. The flow of supplies is from rear to front. It is a direct responsibility of the supply officer to see that this flow is maintained without interruption. The regimental munitions officer, a member of the service company, is responsible for the planning and procurement of munitions.
156. a. The personnel of the service company includes 10 officers, 3 warrant officers, and 119 enlisted men. This includes the staff section of regimental headquarters, in which there are 1 officer and 17 enlisted men. The others, 9 officers, 3 warrant officers, and 102 enlisted men, are the personnel with which the regimental supply officer carries out his several missions. (See fig. 15.)
b. The administration of the supply echelon of the regiment requires the same qualities of tact and good judgment, patience and urbanity as are required of the adjutant. The supply officer deals directly with all the organization commanders and with many junior officers detailed as company supply officers.
c. His problems are many and varied. As a staff officer he must keep informed of current plans of the regimental commander and must make his own plans to meet the supply and equipment needs of any tactical and training mission to which the regiment may be committed. He must be able to tell the regimental commander and other staff officers what supplies may be expected at any date and must be able to meet changing conditions. Like any good staff officer and any good commander, he must be abje to delegate both responsibility and authority to his subordinates. The actual drawing and issuing of routine supplies he will leave largely to the regimental supply sergeant, a master sergeant. The planning and procurement he will do himself.
102
TM 12-250
ADMINISTRATION 156-159
d. During the initial stages of the organization and training of the regiment, he must organize his own service company and train its personnel for their highly specialized jobs while, at the same time, he delivers needed equipment and supplies to the organizations of the regiment. He will deal directly with the division quartermaster and with the division G-4 upon occasion. Frequently he will have to deal directly with the post or station quartermaster. He should keep the regimental adjutant and the regimental executive fully informed of the details and results of any conferences held with the division quartermaster, and advise them of the contemplated issuance of equipment and supplies, other than routine issues.
e. He must know the technique of property accounting, but should delegate the details to his subordinates so far as is possible under regulations.
157. The transportation platoon of the service company (infantry rifle regiment) includes a battalion section, commanded by a first lieutenant. The primary responsibility of this officer is to provide transportation to the “fourth battalion.” The so-called fourth battalion is a grouping of those elements of the regiment which are not lettered companies; namely, regimental headquarters, headquarters company, antitank company, cannon company, and service company. Except for ceremonies, the grouping is affected only during movement of the regiment. At such times, the fourth battalion is commanded by S—4. In each infantry rifle battalion there also is a transportation officer, who is on the staff of the battalion commander and who is commander of the battalion headquarters detachment. His responsibility is limited to the battalion headquarters detachment. Providing supply services to the companies is the responsibility of the regimental supply officer. (See fig. 15.)
158. a. The supply functions of the service company are handled by the supply section of the service company. With this group, the supply officer sets up his office and warehouse organization for handling property.
b. The subject of property accounting is fully covered in TM 10-310 and in the several Army Regulations cited therein, and need not be discussed in detail here. See also Circular 105, War Department, 1942.
159. a. The regimental supply officer requisitions on the division quartermaster for all classes of property listed in the applicable Tables of Allowances. In the field, under campaign conditions, this will be confined to those classes of equipment and supplies listed in Tables of Basic Allowances. In training camps, posts, and stations,
103
TM 12-250
159-160 ADJUTANT GENERAL*S DEPARTMENT
during training periods while the organization is still in the zone of the interior, additional articles covered in Tables of Allowances for posts, camps, and stations (T/A 20) may be drawn, if available. Such items include cots, mattresses, dining room equipment, office furniture and equipment, and other articles which are not normally carried into the field on campaign or extended maneuvers. The unit supply officer looks to the custodial officer as his source of supply. Unit supply officers are not normally purchasing and contracting officers, although when their unit is operating as a separate unit from the division to which it is normally assigned, the unit supply officer may be authorized by higher authority to act as a purchasing and contracting officer.
b. Experience will quickly show that the supply officer and the adjutant must work hand-in-hand. Both jobs require executive ability of a high order; both require close and cordial cooperation, the one with the other, and both with the commander. The supply officer must bear in mind always that his primary mission is one of service to the troops. He should inculcate in his men this spirit of service and should insist that every effort be made to insure an adequate quantity of essential supplies at all times, in order that important training missions in the zone of the interior may not be delayed or interrupted. In campaign, no effort must be spared to see that essential supplies get to the troops in the fighting line in spite of all dangers and difficulties.
160. a. A warrant officer is assistant to the supply officer. His duties are as prescribed by the supply officer and he bears the same relation to the supply officer that the warrant officer (assistant to the adjutant) bears to the adjutant.
b. The regimental supply sergeant, as the key enlisted man in the supply section, under the direct and immediate supervision and direction of the supply officer and warrant officer, must have high character, unswerving loyalty to his superiors, and the ability to carry out his assigned mission with efficiency and dispatch. He must be a good “paper work” man, in order to insure the integrity of the records and protect the Government and the supply officer against pecuniary loss due to careless handling of records. He must not, however, become so obsessed with record keeping as to lose sight of his primary mission, which is to get the supplies to the troops for whom they are intended. The supplies themselves, delivered to those who need them when they are needed, are more important than the records.
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TM 12-250
ADMINISTRATION 160-162
c. The supply sergeant and his enlisted assistants should be thoroughly familiar with TM 10-310, and with the pertinent Army Regulations eoncerning procurement, issue, and accounting of property.
Section III
USE OF ARMY REGULATIONS AND DIRECTIVES
161. a. Intelligent and constant use of Army Regulations, War Department circulars, general orders, and bulletins, and directives of other headquarters in the chain of command is essential to good administration.
b. Many an officer views with dismay the hundreds of pamphlets of Army Regulations, gathered together in four or five thick volumes. The tyro may have a feeling of helplessness before the constant stream of changes, circulars, bulletins, orders, and letters. All these regulations and directives make, indeed, a formidable documentation of the rules governing the administrative procedures of the Army. Yet all this material is organized according to a definite plan. Once one knows the plan and follows it, regulations become less terrifying, and other directives fall into their proper places as guides and authority.
c. A comprehensive index to Army Regulations was published in 1935. It is temporarily out of print. Until distribution of the compilation is available, the adjutant who is able to obtain a copy, no matter how soiled and dog-eared, should guard it closely, for he has a treasured and useful possession. Lacking the 1935 index, the best indexes are those which appear in AR 1—6 and AR 1—10. The form er is arranged alphabetically, and the latter by numerical sequence and group. AR 1-10 also lists the date on which the regulation was published and the number of the change. The system under which Army Regulations are published is found in AR 1-15.
162. a. All decisions which are made and all action which is taken must conform to Army Regulations, for Army Regulations have the force of law within their proper scope. “The President is the constitutional Commander in Chief of the Army,” states AR 1-15, “is vested with a general and exclusive authority to make and publish regulations for the Army and may, in the due execution of the laws for the government of the Army, make needful and proper regulations without any legislative authority whatever, similarly as he may give orders as Commander in Chief.”
b. Whether or not resting upon any express authority or statute, the legal effect of Army Regulations is simply that of executive, adminis
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TM 12-250
162-163 ADJUTANT GENERAL’S DEPARTMENT
trative, and instrumental rules and directions as distinguished from statutory enactment. When it is said that they have the force of law, nothing more is meant than that they have that virtue when they are consistent with the laws established by the legislature. They have the force of law within their proper scope, but not beyond it. They are thus not law, in the sense of being a part of “the law of the land,” nor are they embraced in the designation “laws of the United States,” but are law, and operative, as regulations only. As such, they are law to the Army and those whom they concern, and so far are binding and conclusive. (See Winthrop’s Military Law and Precedents, 1920, pp 31 and 32.) The President exercises his authority as commander in chief through the Secretary of War; and since Army Regulations are published “by order of the Secretary of War,” they are the directives of the President.
163. a. Army Regulations are published in a single system of numbered pamphlets, for filing in loose-leaf binders. Those regulations which pertain primarily to a subject, or to a subdivision of a subject, are published under one title, which in turn may be subtitled. Thus, all regulations pertaining primarily to commissioned officers will be published under the group title “Officers.” All regulations pertaining primarily to military education will be published under “Military Education”; and so on. Special efficiency reports are contained in AR 600-185, that being the basic regulation on efficiency reports.
b. Army Regulations as a series, and each particular regulation, are presented in logical sequence. Duplication of subject matter is avoided, and all regulations are uniform in their manner of presentation of a subject. Each pamphlet includes matter “such as may ordinarily be expected to be needed by any person who may ordinarily be expected to need any part thereof” and “such as may ordinarily be expected to require revision under the same circumstances as part thereof.”
c. Just as Army Regulations must not contravene the law and must not legislate, so the orders and directives published by the War Department and by any headquarters in the Army must not contravene Army Regulations. This means that the adjutant for a commanding officer is prohibited from issuing an order or directive, either written or verbal, which is in conflict with Army Regulations or the law. This should be kept in mind especially in publishing orders and directives which may operate to deprive any individual or group of individuals of any rights or privileges guaranteed under the Constitution or established by any statute enacted by Congress. For
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TM 12-250
ADMINISTRATION 163-168
example, a soldier may be punished for using disrespectful or insubordinate language toward his superior officer, because that is a military offense expressly prohibited in the Articles of War and in Army Regulations; but no officer may, in the exercise of his military authority, deprive a soldier, or another officer, of his constitutional right of free speech.
164. Each Army Regulations title consists of two parts: the general title and the subtitle. Thus the regulations on “personnel” include a pamphlet on “rank and precedence.” The group number for personnel is 600; the subdivision on rank and precedence of personnel is AR 600-15. Pamphlets are not numbered consecutively, blank numbers being left for future use. Each regulation contains within its text the cross-references which are pertinent and which enable the reader to pursue the subject further. A revised Army Regulations pamphlet ordinarily will bear the same number as the current edition.
165. Army Regulations are grouped by series, for convenience. Thus, the 30 series concerns the Quartermaster Corps; the 210 series concerns posts, camps, and stations.
As soon as possible after activation, the adjutant should have made several sheets on which these groups are listed. One of these lists should be on every desk in the headquarters.
166. Inasmuch as many problems which confront an adjutant can be solved only by reference to several regulations, it is good practice for the adjutant also to have a list compiled of those subjects which most frequently occur, with the various references needed in each case. Copies of this list should also be made available throughout the office.
167. The main and subnumbers of Army Regulations are printed in the upper outer corner of each page. Underneath these numbers appear the numbers of the paragraphs which are contained on that page. The entire pamphlet is indexed by section and by paragraph, the section indexing appearing at the beginning of the regulation. Thus, if a reference is to the amount of leave authorized for commissioned officers, one would look in AR 1-6 under “commissioned officers” (listed as officers) and see that the subdivision “leaves of absence” is in AR 605-115. Referring to AR 605-115, the index of sections shows that ordinary leave is covered in section II, paragraphs 2 to 13, inclusive. Turning to paragraph 2, as shown in the numbering at the top of the page, one sees “amount authorized.”
168. When a soldier dies, the provisions of a number of Army Regulations must be applied in order to accomplish the notification of his next of kin and The Adjutant General, to have the remains
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168-172 ADJUTANT GENERAL^ DEPARTMENT
prepared for burial and shipped to his home, and to close his accounts. The basic regulations are AR 600-550. The report of cause of death, which is a concern of the Medical Department, is covered in AR 40-1080; remarks to go into the morning report of the organization are found in AR 345-400; the settlement of clothing accounts is covered in AR 615—40; disposal of the soldier’s deposits is shown in AR 35-2600; the procedure to pay any amount due the soldier to his legal heirs is covered in AR 35-2480; and the subject of gratuity is covered in AR 35-1540. In this list the base number 600 is personnel; 615 is also personnel, enlisted men; 345 is the base number for military records; 35 is the base number of the Finance Department; and 30 is the base number for the Quartermaster Corps, which is concerned with the preparation for burial, furnishing casket, shipment of remains, and furnishing the flag.
169. In the case of enlisted men, the primary subject will be personnel or enlisted men. The 600 and 615 series of pamphlets are the primary references. But there may be a question of pay involved, in which case the Finance Department is interested; and the Finance Department regulations are covered in the 35 series. If the Quartermaster Corps comes into the picture, the 30 series may be needed. Suppose the question has to do with the exchange. Exchanges pertain to posts, camps, and stations; and the base number concerning administration of posts, camps, and stations is 210. Going further and referring to exchanges, it is found that AR 210-65 covers that subdivision of the subject of their administration in posts, camps, and stations.
170. Another problem may concern a service school. Suppose it is desired to send one or more enlisted men to the Engineer School, and nothing is known about the school or the details concerning students. The primary subject in this case is military education. Referring to AR 1-10, it is found that military education has the base number 350. Going down the list of references, is found the Engineer School listed under AR 350-300.
171. Changes are constantly being made in Army Regulations. These changes, additions, and even entirely new procedures and methods are announced to the service by the War Department in Army Regulations changes, War Department circulars, bulletins, general orders, and letters—sometimes even in tentative advance, copies of regulations which are to be added.
172. When any of these documents is issued as a change in existing regulations, that fact is stated in the circular, bulletin, or change
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ADMINISTRATION
TM 12-250
172-173
itself. In every headquarters, one person, detailed by the adjutant, should be charged with the responsibility for inserting changes in their proper place in the loose-leaf binders of Army Regulations. War Department circulars, bulletins, and general orders should be kept in separate binders. When a circular or bulletin which embodies a change in Army Regulations is received, the person charged with inserting changes should immediately turn to the proper regulations, find the paragraph or subparagraph changed, and note on the margin of that page, at the proper place, the fact of the change and the circular, bulletin, or order making the change. When regulations are used, every change noted should be consulted.
173. Be sure that everyone concerned is informed of changes and is furnished copies of changes and of all directives with which they are concerned.
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174-175 ADJUTANT GENERAL'S DEPARTMENT
Chapter 3
ADMINISTRATIVE OPERATION
Paragraphs
Section I. General__________________________________________ 174-175
II. Preactivation period________________________ 176-177
III. Activation_______________________________________ 178—181
IV. Normal work flow and typical day_________________ 182-199
Section I
GENERAL
174. Administrative operation by a regimental adjutant falls into two general phases:
a. Management oj affairs.—This involves execution of policies, establishment of internal procedures, coordination with other staff officers, and organization of the administrative personnel under his control into a smoothly operating team, with a logical and equitable division of functions and responsibilities. It involves also the all-important task of follow-through to assure that orders and directives are actually being executed in the manner and to the end desired. The adjutant must be the focal point of all of the affairs and activities of the regiment, even of those affairs and activities over which he does not exercise direct control as the spokesman of the commander. This demands judgment, decision, coordination, and action by the adjutant. He must consider the various methods and procedures available, must then make his decision, formulate his plan, insure that it is coordinated with others concerned, and finally, act upon his decision.
b. Recording and reporting of action taken—He must see that action taken by his commanding officer, or by himself in the name of the commanding officer, is accurately recorded; and he must then see that such action is reported to higher authority, when required.
175. a. Policies are determined by the regimental commander, or by higher authority; but it is the adjutant, under the direction of his commander, who puts those policies into effect. His judgment of methods and procedures must be sound, and his action clear-cut and decisive. He must dissolve doubts and uncertainties. He has officers and men to record and report action taken; but, within the framework of existing policies, the thinking, planning, and deciding he alone can
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TM 12-250
ADMINISTRATION 175-176
do. Never can he allow the bugaboo of “paper work” to overshadow, divert, or confuse him. Record keeping and reporting are of vital importance and must always be accurate and up-to-date, but the judgment and planning which precede record keeping and reporting are of even greater importance.
b. Inasmuch as recording and reporting usually concern personnel, most of the men on duty in the adjutant’s office are detailed to the regimental personnel officer. The adjutant should keep himself free from the details of personnel management and maintain an objective viewpoint, but should always exercise supervision and control.
Section II
PREACTIVATION PERIOD
176. a. The War Department plan for the activation of divisions and their component parts contemplates the following progressive steps:
(1) Selection is made of date and place of activation; selection and designation of the division commander and his general and special staff; selection and designation of regimental commanders, staff officers, and battalion and company commanders. These officers constitute the officer cadre. When selected, they are ordered to general and special service schools for special refresher courses. They then report to the station at which the division is to be activated. At the same time, certain existing units are directed to train enlisted cadres for the division to be activated.
(2) The officer and enlisted cadres report to the station at which the division is to be activated, and prepare for actual activation, which is usually several weeks later. During the interval between the arrival of the cadres and the actual activation of the division, Tables of Basic Allowances equipment is shipped to the station, to be ready for issue to the units of the division when they are activated.
(3) The division and its units are activated and filler replacements are received to bring the division to full war strength. These filler replacements are sent direct from reception centers and are Selective Service men. At the reception centers they are equipped with individual clothing and equipment, less arms and field equipment, and are classified and their service records initiated. When they arrive at the division activation point they are ready for assignment to companies.
b. For the purpose of illustrating the administrative operation of a regimental adjutant’s office from its inception, predicated on the
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TM 12-250
176 ADJUTANT GENERAL^ DEPARTMENT
iecent activation of a Reserve division, assume that you are Captain Thomas A. DuBois, Infantry; that you are ordered to report to Fort Dix, N. J., on April 30, 1942, for assignment to the 20th Infantry Division, upon the activation of that division, which is to take place on June 1,1942. Arriving at Fort Dix you report to post headquarters, and are directed to the area to be occupied by the 20th Infantry Division. You find that the commanding general, his general and special staff, and the colonels who are to be regimental commanders, have arrived that day. You find the division adjutant general, and report. He checks your name on a list he has, and informs you that you are to be assigned to the 100th Infantry, which is to be commanded by Colonel Atwater, and is to occupy an area which he shows you on a map of the post. He tells you also that there is to be a meeting of all officers of the division in the War Department theater at 1100.
c. That part of the commanding general’s talk of immediate concern to you is:
(1) At this time the 20th Infantry Division does not exist. It is to be formally activated on June 1. Meanwhile, all officers who constitute the officer cadre have been ordered to this station. Their orders state: “---------upon activation of the 20th Infantry Division,
are assigned to that unit.” Therefore, until June 1, all officers will be attached to the post and station complement of Fort Dix. But, as a matter of practical fact, they will be for duty with the 20th Infantry Division, and subject to the direction of the division commander. No formal division records will be initiated and no formal division orders will be issued. Informal memoranda will be issued to serve as guides and to convey to those concerned the wishes of the division commander. The adjutant general will cause a mess to be set up immediately, to operate as a casual officers’ mess. Further details on that later in the day. The mess will begin operation with supper today.
(2) The enlisted cadre will arrive tomorrow. Members of the enlisted cadre will also be attached to the post and station complement, specifically to the headquarters company of the service unit. Members of the enlisted cadre will be “earmarked” for specific organizations, and will be available to unit commanders from the time of their arrival.
(3) There will be a training program for cadres—officers and men— designed to familiarize all concerned with the process of activating and organizing the units and organizations. The division G-3 will publish in memorandum form the over-all training program; and each
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ADMINISTRATION 176-177
unit commander will prepare detail schedules, to be approved by G-3 of the division.
(4) Filler replacements are scheduled to arrive in increments of 1,000 men, beginning on June 1. They will be assigned to units by division headquarters in accordance with a plan to be published. As the men come in and are assigned to regimente and separate battalions, companies will be organized at full strength.
(5) Regimental commanders will supervise the organization and operation of one mess for enlisted cadremen—this mess to be operated as a branch of the mess of the service unit to which the men are attached for rations. Cots, mattresses, mattress covers, and blankets will be drawn from the supply officer of the service unit for use of the enlisted cadre. Later a “custodial officer,” who will be a member of the post and station complement, will be designated for one or more units, to draw and furnish post and garrison property and equipment. Unit supply officers will carry on their records Tables of Basic Allowances equipment and property only. No stock record account is maintained by unit supply officers.
(6) A limited amount of motor transportation for assignment to the division has already arrived at the station. The division transportation officer will allot this motor transportation, and make arrangements for issue of gasoline and oil.
(7) Each unit, regiment, and separate battalion, will maintain a memorandum headquarters morning report, to be submitted daily to the division adjutant general’s office, where a consolidated morning report in memorandum form will be maintained, and submitted daily to the post administration center or unit personnel section. All formal personnel accounting and administrative procedures will be handled by post headquarters until the division is formally activated.
(8) One branch exchange for the accommodation of the cadre will be opened and operated within the division area, beginning tomorrow morning.
d. When the meeting is over you go back to your regimental headquarters building. Colonel Atwater appears, introduces himself, and the other officers of the cadre to each other, and then proceeds to designate his staff and give his instructions. “You, Captain DuBois, are designated as S-l, the regimental adjutant; Captain Richard C. Gleaves, S-2; Major Ralph S. Easons, S-3, and Major Robert T. Jones, S-4. The surgeon and special service officer have been designated by division headquarters.”
177. a. Upon consulting your Tables of Organization, which you should have in your brief case (T/O 7M1 and T/O 7-13; see figs. 14
489313°—42-----8
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177 ADJUTANT GENERAL^ DEPARTMENT
and fig. 15), you find that your assistant adjutant, the regimental personnel officer, is a captain assigned to the service company, and that the enlisted men who will form the clerical force of your office also come from the service company. In addition to your assistant, the personnel officer, you will have four men in your enlisted cadre, as follows:
1 master sergeant, regimental sergeant major and chief clerk.
1 technical sergeant, personnel sergeant major and chief clerk of the unit personnel section.
1 technician fourth grade (sergeant), a headquarters clerk.
1 technician fourth grade (sergeant), a mail clerk.
b. With these four men you must organize your office, and carry on until the division and regiment are activated officially and until you receive filler replacements to bring the service company to full strength. At that time you select the men to fill the other positions in your office authorized by the Tables of Organization. An organization plan for your office is suggested in section I, chapter 2, part two.
c. Your first task is to get equipment with which to operate your office. So, with the Tables of Organization before you and the organization plan suggested which you decide to adopt for the present at least, you make up the following list of furniture and equipment:
10 desks, flat-top, single, double pedestal.
10 chairs, office, swivel, with arms.
6 desks, typewriter, drophead.
6 chairs, swivel, typists’, posture.
10 tables, office, 3 by 6 feet.
1 mimeograph duplicator, model 91, electric drive.
4 file cabinets, steel, four-drawer, legal size.
6 chairs, office, side.
1 cabinet, storage, stationery.
5 reams paper, bond, white, 20 pound, 8 by 10% inches.
10 reams paper, tissue, second sheets, white, 8 by 10% inches.
10 reams paper, mimeograph, white, 8 by 10% inches.
5 reams paper, mimeograph, white, 8 by 11% inches.
5 quires stencils.
1 pound correction fluid, stencil.
5 pounds ink, mimeograph.
1 dozen erasers, typewriter, round.
1 dozen erasers, ink, red.
1 gross pencils, No. 2 black.
1 dozen pencils, colored, and assorted.
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177
ADMINISTRATION
1 dozen pencils, red.
1 dozen pen staffs.
1 gross pen points, steel.
1 gross blotters, hand.
1 dozen blotters, desk.
1 gross pads, scratch, 8 by 10% inches.
1,000 envelopes, penalty, No. 10.
1,000 envelopes, penalty, No. 6.
500 envelopes manila, 9 by 12 inches.
d. This is more than you will need now, with only the cadre and company clerks present; but it is wise to place the requisition now for the equipment you will need when your office is at full strength a month from now. There are many other items which you have not listed, but you will think of them later and place a supplementary requisition. In the meantime, you urgently need enough furniture and supplies to enable you to function during the intensive training period ahead. You give the requisition to Major Jones, S-4. During the afternoon a truck rolls up and delivers a dozen or so folding tables and folding chairs, four typewriters, and an assortment of office supplies. There are only two desks and swivel chairs, and these go without question to the regimental commander and his executive officer.
e. You and your personnel officer, Captain James M. Perkins, work out a floor plan of the office (see fig. 16), and distribute the tables and chairs you have received into a general semblance of what you want the office to look like. While you are doing this, another truck brings two file cabinets, and a dozen wooden boxes of various sizes which can be used for temporary storage of supplies and records.
/. The next job is to work out with S-3 an administrative training-program and schedule, which will include all first sergeants and company clerks, as well as your own cadre.
g. While you are working with S-3 on the training plans, you send Captain Perkins to post headquarters to confer with the commanding officer of headquarters company of the service unit on details of organizing the branch mess for the enlisted cadre.
h. Before you realize it the day has passed. There will no doubt be some lost motion, some feeling around for the best method of procedure, some discussion with the executive officer and the regimental commander as to organization plans. You will, of course, present to the executive and the regimental commander your proposed plan of organization of the headquarters, and you must be prepared to defend this plan, to show why you propose to do it this way, and to explain
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177 ADJUTANT GENERAL'S DEPARTMENT
the functions which will be allotted to each section and subsection of the headquarters. This first day will prove highly important to you and to your regiment; you will be able in this short time to show a great deal of initiative and resourcefulness, to justify your selection
FLOOR PLAN OF A REGIMENTAL HEADQUARTERS IN "TYPE BUILDING"
-------Railing’3 feet high. I Miscellaneous section. II Personnel section. Ill Enlisted subsection. IV Officers subsection.
V Reports and returns subsection. VI Correspondence subsection.
1 Warrant officer, assistant regimental adjutant.
2 Master sergeant—sergeant major.
3 Technician fourth grade, section chief.
4 Technician fourth grade, clerk and mail.
5 Technician fourth grade, flies and mimeograph.
6 Private first class, messenger.
7 Mimeograph table.
8 Technician fourth grade, section chief, postal section.
9 Technician fifth grade, mail clerk.
10 Private first class, mail clerk.
11 Private first class, clerk.
12 Mail desk with rack over.
13 Master sergeant, personnel sergeant major.
14 Corporal, service record clerk.
15 Corporal, service record clerk.
16 Corporal, service record clerk.
17 Corporal, pay roll clerk.
18 Corpora], pay roll clerk.
Figure 16.—Floor plan of a regimental
19 Corporal, pay roll clerk.
20 Technician fifth grade, 201 files.
21 Private, basic, utility.
22 Work table.
23 Corporal, classification.
24 Corporal, classification.
25 Corporal, classification.
26 Private first class, classification.
27 Corporal, records and files.
28 Corporal, pay and mileage.
29 Qualification card files.
30 Locator card files.
31 Officers’ 201 files.
32 Enlisted 201 files.
33 Enlisted 201 files.
34 Corporal, morning reports.
35 Corporal, 303’s.
36 Corporal, rosters, strength and ration returns.
37 Private, basic.
38 Corporal, subsection chief.
39 Private first class, clerk.
40 Private first class, orders clerk.
41 Corporal, clerk.
42 Decimal files.
43 Bench.
headquarters in “type building.”
as the regimental adjutant. But many things must be decided for which there is no guide or precedent save common sense and good judgment. Do not bother the executive and the regimental commander with unnecessary questions; make decisions when you can do so, without assuming the prerogative of command which belongs only to the commander.
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178
ADMINISTRATION
Section III
ACTIVATION
178. a. Assume now that it is June 1, 1942. Early in the morning a messenger from division headquarters brings you several copies of General Orders No. 1, Headquarters 20th Infantry Division, announcing the activation of the division, the assumption of command by General Winslow, and the announcement of the appointment of the division general staff. With it are Special Orders No. 1, announcing the assignment of officers, who have heretofore constituted the cadre, and of those filler replacement officers who have reported for duty.
b. As adjutant-designate of the 100th Infantry Regiment, it is now your duty to prepare for the signature of the regimental commander your own General Orders No. 1 and Special Orders No. 1. Your General Orders No. 1 should be like this:
HEADQUARTERS 100TH INFANTRY
GENERAL ORDERS] Fort Dix, N. J.,
NO. 1 / June 1, 1942.
1- Activation of 100th Infantry.—The activation of the 100th Infantry, as of 12:01 AM, June 1, 1942, with station at Fort Dix, N. J., and its assignment to the 20th Infantry Division, is announced.
2. Assumption of command.—Pursuant to directive contained in paragraph 6, Special Orders No. 1, Headquarters 20th Infantry Division, Fort Dix, N. J., June 1, 1942, the undersigned hereby assumes command of the 100th Infantry.
3. Appointment of staff.—The following appointments to the staff, this headquarters, are announced:
a. Executive officer—Lt. Col. Robert B. Ames, 0-00000, 100th Infantry.
b. Adjutant (S-l)—Capt. Thomas A. DuBois, 0-00000, 100th Infantry.
c. Intelligence officer (S-2)—Capt. Richard C. Gleaves, 0-00000, 100th Infantry.
d. Plans and training officer (S-3)—Maj. Ralph S. Easons, 0-00000, 100th Infantry.
e. Supply officer (S-4)—Maj. Robert T. Jones, 0-00000, 100th Infantry.
/s/ John 0. Atwater
/t/ JOHN 0. ATWATER, Colonel, 100th Infantry, Commanding.
Note.—The adjutant does not authenticate an order which is signed by the commander himself. >
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178 ADJUTANT GENERAL’S DEPARTMENT
c. Now the 100th Infantry is officially launched. The next formal step is to assign the officers and men, who have reported in compliance with War Department and division orders, to the several organizations and duties which are provided for them in Tables of Organization. This is done by special orders. For example:
HQ 100TH INF
80 Fort Dix N. J.
1 1 June 1942.
1. Following asgmts and duties are directed:
Names Asgmts
CAPT JAMES M PERKINS Asst Adj 100th Inf
0-00000 100th Inf
CAPT GEORGE SHOTWELL Munitions Off
0-00000 Serv Co 100th Inf
2. Following off asgd to Serv Co:
3. Following EM asgd to Serv Co:
By order of col ATWATER:
x /t/ THOMAS A. DuBOIS Capt 100th Inf Adj
Official:
/s/ Thomas A. DuBois
/t/ THOMAS A. DuBOIS
Capt 100th Inf
Adj
Distribution:
2—Each Off
1—201 Each Off
2—Each EM
1—201 Each EM
2—Each Co
2—Each Bn Hq
5—CG 20th Inf Div 10—file
d. Paragraph 4, Special Orders No. 1, which might also be published as an extract copy, would assign other enlisted men of the cadre to the several organizations of the regiment.
e. When the filler replacements arrive, they will be assigned to the regiment by division special orders, and should be assigned to companies by regimental special orders.
/. For a discussion of general and special orders, see section II, chapter 8, part two.
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ADMINISTRATION 178-180
g. Both the general and special orders should be distributed as follows:
2—Each officer concerned.
1—201 file, each officer concerned.
2—Each enlisted man concerned (special orders only). 1—201 Each EM.
2—Each Co.
2—Each Bn Hq.
5—CG 20th Inf Div.
10—File.
179. The regiment is now officially and formally in being, with all officers and enlisted men, so far present, specifically assigned. Your commander and you have taken executive action, and this action has been both promulgated to those concerned and recorded.
180. You, however, are immediately concerned with initiating the necessary historical and statistical records of the 100th Infantry and transmitting such records to the next higher administrative echelon; that is, to headquarters of the division.
a. The basic record of any military unit—company, troop, battery, or detachment—is the morning report; and for the headquarters, a headquarters morning report. The company morning report is W. D., A. G. O. Form No. 1, and the headquarters morning report is W. D., A. G. O. Form No. 2 (Headquarters Morning Reports). A full discussion and explanation of the company morning report is contained in section II, chapter 6, part one and in AR 345-400. The service company will keep its own morning report. The headquarters morning report should be kept by the sergeant major and initialed by you or by your assistant. The headquarters morning report will account for the regimental commander and his staff only, with the exception of S-4 and the assistant adjutant. They will be carried on the service company morning report.
b. In addition to the morning report, two other initial records and reports are needed when units are activated. They are W.D., A. G. O. Form No. 309 (Initial—-Special—Final Roster) (see AR 345-900) and W. D., A. G. O. Form No. 303 (Report of Change). These are the documents from which the machine records unit will start its record of the regiment. All these records and reports should be made the first thing on the morning of the second day, and should include the strength in officers and men up to and including midnight of the first day of official existence. The initial roster is made in triplicate. The original goes to The Adjutant General through channels; one copy goes with the Form No. 303 to the machine records unit; and
119
TM 12-250
180-181 ADJUTANT GENERAL^ DEPARTMENT
one copy is retained in the organization. For a model of initial roster and report of change, see figures 17 and 18.
c. Although these reports are not actually made until the morning of the second day, instructions as to their accomplishment should be given on the first day, so that the roster and report of change will be in the hands of the regimental personnel officer the morning of the second day, ready to be signed and sent up to division headquarters.
181. You, the adjutant, have been busy up to the time the several orders are published. Using your sergeant stenographer, you have dictated the orders and have shown in pencil draft form just how you want them formed and written; you have held several informal conferences with the regimental commander, the executive officer, and S-4. What have your assistant and the enlisted cadre been doing all this time?
Figure 17.
a. First, the assistant adjutant, hereafter referred to as the personnel officer, should be directed to check the names, Army serial numbers, and grades of all members of the enlisted cadre so that they may be correctly included in the assignment order. This must be done before the order is actually written. Meanwhile, the sergeant major is arranging the office lay-out, helping with the draft of the orders, and making himself generally useful. The other enlisted men are helping the personnel officer and the sergeant major. There is not much else for them to do at this stage; no correspondence has come in, and there are no personnel records on which to work.
b. While awaiting the arrival of the first group of filler replacements the officers’ subsection of the unit personnel section should already have set up a 201 file for each officer assigned. These 201 files should be officially opened by inserting as the basic document the division special orders assigning the officers to the regiment, followed by the
120
U I I I L|J I I . il I I
[ TTPC | STATION | TTrEO.-.C | SUB UMtTTL—UNIT |S."LST.| CRADrUI DUTT | A, OR S |Mr" |-SERIAL NUMBER |. NAME |
REPORT OF CHANGE | A
, (for individual or unit> g
________________________________________P atoned in casual 0 >
, __ OUTY or CTHfH STATOS AT TIMM OF THI» CHOHiS ---------- , g
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_______________,_____________ 100th Infantry activated 12 01 AM June 1 1942 z
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Hq IC-Oth Infantry____________________ - at fort Dix N J per G 0 1 Hq 20th .Inf Div - 8
0«UTI04 C* I'E.-.OOVARItRS r*OH WHICH (ewP&iCO ""** .-r ■ . , ■-- j , , . — , i — .. — ■ --- .
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REFOR7 FOR THE TWEHTT-FOUR HOURS ENDIK0 AT ICNF. K.
dat 1 month June___________________ip* 2 ® ®
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| i JAKES M PERKINS §
ttfecfI -------77^—i---------------------3---------------------LfiUlT Capt ICQth Irf Asst. Adj____________I 1
CHANCE I NATION SUB U”tT FAMHT UMIT —jSTLST. GRADE DUTT -BR ADr AND TITLE U A
I MUM I WANE | SERIAL NUMBER ^STATION! 10^1 I SUS UNIT IfaBENT UNIT |. fe'l | CRABS I 1 KTT B
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Figure 21.
TM 12-250
ADMINISTRATION 195-196
Captain So-and-So wishes to speak with him regarding such and such a matter. If the colonel indicates that he will see the captain, the adjutant then conducts the captain to the colonel’s office and announces him informally. Often the adjutant will remain during the interview, so that he can answer any questions which may arise. However, if the interview concerns a private matter, the adjutant should use judgment and tact and withdraw, unless the colonel specifically asks him to remain.
b. When a field officer wishes to see the regimental commander or executive officer, it is customary for him to come to the adjutant first, and state his request like this: “Will you find out if it is convenient for the colonel to see me for a few minutes? I wish to discuss several training matters with him.”
c. Another custom to which every officer should conform is that when a message comes from headquarters requesting or directing the officer to report to headquarters, immediate compliance is required. All such messages are sent in the name of the commander and, regardless of how phrased, are tantamount to a direct order from the commander.
d. In summoning officers to headquarters, the telephone is most often the means of communication. In telephoning an officer of equal or junior grade, the adjutant would phrase his summons somewhat like this: “Captain Dpe, will you please come to headquarters at your earliest convenience?” Or, if the officer is senior, the adjutant would say: “Major, the commanding officer requests that you report to the adjutant’s office as soon as convenient.” In both instances, “as soon as convenient” means at once, and should be so understood by all officers. The adjutant is the authority on the official time. Each officer is responsible for keeping his watch set at the correct hour, and should communicate with a representative of the adjutant whenever this is necessary.
196. a. One of the duties of the adjutant is to recommend officers for detail to boards which are to be appointed by the regimental commander and by higher authorities; and also to recommend officers to be appointed as investigating officers. There is no hard and fast rule which prescribes when a board is necessary or when a matter is of sufficient moment to require a formal investigation and report. Experience, good judgment, and common sense will be the best guides. A good rule to follow, in the absence of definite instructions from higher authority, is to apply the following questions to each special situation which seems at first glance to call for the action of a board of officers or for a formal investigation: Does the matter definitely affect the
143
TM 12-250
196 ADJUTANT GENERAl/s DEPARTMENT
rights of the individual concerned or the Government at this time? Is it likely to affect such rights in the future? Is it a matter which adversely reflects on the character and reputation of an officer or enlisted man? Is there any disagreement as to essential facts, which might adversely affect the pay or the pecuniary liability of an officer or enlisted man?
b. The regulations definitely require that, when requested by the surgeon of the post, camp, or station, a board of officers be convened to determine the line of duty status of an officer or enlisted man suffering from injury or disease which is not a battle casualty (see AR 345-415 and AR 35-3420). A board is also required when an enlisted man is found to be suffering from a disease or injury which incapacitates him for military duty, providing the organization commander requests his discharge on a certificate of disability.
c. It is the normal practice to convene a board to investigate and report on the cause of fires which destroy public buildings. A board is usually required in the case of a motor accident in which injury to personnel or damage to private property is involved, and from which claims arise against the Government.
cl. The fundamental factor is that any matter should be the subject of formal investigation by a board of officers which does, or may in the future materially affect the rights of an individual to any benefits conditionally provided by law and regulations, any matter which may affect the pecuniary liability of an officer or enlisted man, and any matter which may affect the rights of the Government to redress for any damage to property.
e. A board of officers duly appointed becomes a quasi judicial body. Under pertinent regulations and the Manual for Courts-Martial U. S. Army, 1928, a board of officers can summon witnesses, swear witnesses, and take all measures necessary to arrive at the true facts of the matter under investigation.
/. One officer is usually detailed as investigating officer to make an initial or preliminary investigation of motor vehicle accidents not involving serious personal injury or loss of life, and in other cases where the apparent facts seem to indicate that preliminary investigation should be made before determining whether to convene a larger and more formal board.
g. An officer detailed in orders as investigating officer is thereby clothed with inquisitorial rights and duties of a more formal nature than ordinarily pertain to officers making inquiry of a less formal character. An investigating officer is authorized to administer oaths to witnesses, and to execute jurats to written statements.
144
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ADMINISTRATION 196-197
h. Boards and investigating officers are required to submit formal reports to the authority which appoints them. Their investigations and deliberations must be impartial, and their reports must present all of the facts bearing upon the matter under investigation.
i. It is the duty of the adjutant to maintain a list of officers available to serve as members of boards and as investigating officers, and to keep a roster so that this duty may be rotated among the officers available. In recommending members of boards of officers, the adjutant should take into consideration the nature of the matter to be investigated, and should select for each board at least one senior officer of proved experience and judgment. Junior officers may be appointed as investigating officers in matters of less serious import. It is usually customary to appoint one lieutenant on each board as recorder. He may be a voting member of the board or may be detailed in orders as recorder without vote. Orders appointing boards of officers will also cite the applicable regulation under which the board is appointed.
j. The regimental adjutant should carefully review every report of a board of officers or an investigating officer to determine whether the proceedings were held in conformity with the regulations under which the board was appointed. An excellent check list for the review of boards is contained in AR 420-5 and in appendix V. The report of the board will be approved, disapproved, or modified by the convening authority; that is, by the officer whose order appointed the board. The regulations require that most board proceedings should be forwarded to higher authority. Before forwarding, the adjutant should assure himself that every requirement of the pertinent regulations has been met, that the report of proceedings is in proper form, and that the action of the appointing authority has been placed on all copies.
197. a. A policy file is an essential part of an adjutant’s office. Once a policy is clearly established, the adjutant is free to make decisions and to take action under that policy. Without clearly defined policy, the whole command is bewildered and handicapped. Where no policy has been established, but where one is needed, the adjutant should make recommendations to the regimental commander. When a matter arises on which no definite policy has been established, and when the regimental commander and executive officer are both absent, the adjutant himself must take action according to his best judgment, if action is immediately needed. The cardinal sin is to do nothing.
b. All policies must conform to Army Regulations and must also conform to directives from all headquarters higher in the chain of
489313°—42---10
145
TM 12-250
197-198 ADJUTANT GENERAL *S DEPARTMENT
command than the regiment. They must also be consistent with regimental policies already established. The regimental standing orders constitute the basic policies of the regimental commander. From time to time they should be revised, to include current policies as announced. A policy may be announced verbally by the regimental commander in conference with his staff. The adjutant should then reduce that policy to writing—no matter how informal—and place it in his policy file.
c. All policies should be announced to the command as soon as they are established, except those policies which are secret or confidential. The adjutant should insure that every officer and enlisted man in his headquarters thoroughly understands all nonsecret and nonconfi-dential policies, and should also make sure that his assistants—personnel officer and warrant officer—are thoroughly conversant with secret and confidential policies.
d. Sometimes the adjutant will have difficulty in recognizing a directive as constituting a matter of policy, but experience and good judgment will remedy this shortcoming. Policies are sometimes established by precedent. If no definite policy has been announced by higher authority or by the regimental commander and action is taken, that action, by establishing a precedent, may become a matter of policy and should be noted in the policy files.
e. There is no prescribed system of maintaining a policy file. It is of first importance that some system of indexing be adopted so that the chief clerk may, on a moment’s notice, find any announcement of policy or precedent. A system of filing by subject matter, cross-indexed by date, is one method of policy filing. Secret and confidential policies should be kept in the office safe, to which only the adjutant and his assistants have access. Reference is made, in this connection, to introductory remarks in War Department Correspondence File, 1918.
198. Classified correspondence (see AR 380-5).—a. The three types of classified documents are secret, confidential, and restricted. Matters may be classified as secret only by the Secretary of War, the Under Secretary of War, an Assistant Secretary of War, the Chief of Staff, the Commanding General of the Army Ground Forces, the Commanding General of the Army Air Forces, the Commanding General of the Services of Supply, an Assistant Chief of Staff of the War Department General Staff, the chiefs of the supply and administrative services, a general officer, the commanding officer of a depot, post, camp, station, or independent command, the commandant of a general or special service school, the chief of a military mission, a
146
TM 12-250
ADMINISTRATION 198
military attache, or a military observer. Documents may be classified as confidential or as restricted by any commissioned officer.
b. Secret and confidential documents will be transmitted in two envelopes or covers, the inner envelope containing the document, folded so that the written, printed, or typed part does not come into contact with the envelope. This envelope will be plainly marked “Secret,” or “Confidential.” It will be securely sealed, preferably with wax seals. It will be inclosed in another envelope addressed in the ordinary manner, with no indication that the inclosed matter is secret or confidential. Secret communications will be opened—that is, the inner cover marked “Secret”—only by the person to whom addressed, or a trusted subordinate designated by the addressee to open such communications. Confidential matter may be opened by any trusted person so designated by the commander concerned. Prior to opening a secret letter the seals and wrappings will be carefully examined to see that it has not been tampered with; if found to have been tampered with, such fact will be reported to the sender without delay. The receipt form attached to the inner document will be signed and returned to the sender without delay. All secret documents will show on their faces the authority for the classification as secret and the date of such classification.
c. An authority qualified to classify matter as secret will take necessary measures to insure the safe transmission of such documents between the offices of his own headquarters. Between military establishments within the United States secret documents will be transmitted, whenever practicable, by officer-messenger or courier, otherwise by United States registered mail. During the present war, secret matter will be transmitted beyond the continental limits of the United States in the manner prescribed by the theater or other higher commander, or the commander having authority to classify as secret.
d. Officers authorized to originate or classify secret or confidential documents will designate as “registered” such secret and confidential documents issued by them as they deem necessary in the national defense. Only documents of exceptional importance will be registered. In addition to the marking of secret or confidential, such documents will contain, on the front cover or title page if practicable (and if not practicable, on a separate sheet), the register number, short title, office of record to which returns will be made, and instructions covering the returns for its accounting and ultimate disposal. When a registered document is transferred from one person to another, a certificate of transfer in triplicate will be made. The certificate con-
147
TM 12-250
198-199 ADJUTANT GENERAL^ DEPARTMENT
taming an acknowledgement of receipt by the receiving officer will be dated and signed by the transferring officer. Immediately upon completion of the transfer the original of the transfer certificate will be forwarded direct to the office of origin of the document. A copy of the certificate of transfer will be retained by each officer concerned in the transfer. Whenever a registered document is removed from its proper place of custody and issued to another person, the custodian will require a written receipt from the person to whom the document is issued. War Department Form No. 32 (Record Card— Registered Documents or Devices (Issuing Agency’s Record of Distribution)) will be used to transfer all individual registered documents.
e. War Department Form No. 33 (Record Card—Registered Documents or Devices—Station) will be used by each officer making a consolidated record of all transactions concerning registered documents. It serves as a check io prevent the undiscovered loss of individual Forms No. 32. War Department Form No. 34 (Semiannual or Transfer Report of Registered Documents or Devices) will be used in transferring registered documents and in reporting the semiannual inventory thereof.
./• The adjutant of the command is usually the custodian of all secret, confidential, or restricted documents, including registered documents. He keeps such documents and all records pertaining to their receipt and transfer in the office safe, to which only he and the commanding officer should have the combination.
199. Reports of survey.—a. When a report of survey (see fig. 3) has been submitted by the responsible officer, it comes directly to the regimental adjutant. The form itself provides a printed space in which the regimental adjutant, acting for the commander, indorses the survey to an officer designated as surveying officer. It is the usual practice to appoint a field officer as surveying officer, and one not in a command relation to the responsible officer who submits the survey. The surveying officer then examines the evidence, submitted with the report of survey, which substantiates the statement of facts and circumstances under which the loss, damage, or destruction occurred. After carefully examining the evidence submitted and any other evidence which he is able to deduce and after examining any witnesses who have knowledge of the facts, the surveying officer makes his report in the space provided on the back of the form. His report includes his findings of fact, which are set forth in sufficient detail to support his recommendations. He makes his recommendations following the findings of fact. The findings and recommendations should be specific. For example:
148
TM 12-250
199
ADMINISTRATION
(1) Findings.—“I find that the property listed on this report of survey, to the total value of one hundred dollars ($100), was lost (or damaged or destroyed) in the manner described under Tacts and circumstances,’ and not as a result of the fault or negligence of any person in the military service.”
(2) Recommendations.—“I recommend that the articles of public property listed on this report of survey, to the total value of one hundred dollars ($100.00), be turned into salvage and that the responsible officer be relieved of responsibility therefor, and that the accountable officer be relieved of accountability therefor, and that the property be dropped from the stock record account of Major_”
b. The surveying officer makes his report on the survey form to the regimental commander, who then takes action in the space provided on the form. He will either approve, disapprove, or modify the findings and recommendations of the surveying officer. If he approves, his indorsement will simply state “The findings and recommendations of the surveying officer are approved.” If he disapproves, he will direct appropriate action to be taken. That is, he will decide whether or not the responsible officer is to pay the value of the property, or who, if anyone, is to be held liable for the value of the property, and what is to be done with the property itself. A regimental commander may authorize his adjutant to take action in his name on reports of survey, and they may be indorsed by the adjutant “for the commanding officer.” For full details concerning the action to be taken, and the disposition of reports of survey, see AR 35-6640.
149
TM 12-250
200-201 ADJUTANT GENERAL'S DEPARTMENT
Chapter 4
UNIT PERSONNEL SECTION—OPERATION
200. a. The unit personnel officer, as well as the adjutant, is an administrative executive. As assistant to the adjutant, he is directly responsible for the efficient operation of the regimental personnel section. Not only must he have sound judgment of men and be able to place each member of his team on duties for which he is best fitted ; he must also be able to decentralize the work of the section so that all operations can be carried on by dependable subsection chiefs. Whether he uses the plan of organization described in chapter 2, part two or devises one of his own, he alone is directly responsible for the results.
b. He must be so skilled in personnel work that he can supervise the continuous process of reclassification within the regiment, and coordinate it with the work of the division classification officer. He must be decisive in his executive actions and at the same time meticulous in his supervision of the detailed operations of the personnel section.
c. Executive action always precedes the act of recording. Decisions must be made and action taken. Before Private Jones goes on furlough, somebody must decide whether he may go. Then the records must be made. Sometimes the decisions are made by the unit personnel officer, sometimes by the company commander, sometimes by the regimental commander. Some decisions are made by the soldier himself, as when he decides to be absent without leave; and some decisions are involuntary on the part of the soldier, as when he becomes ill. Whatever the decision and whatever the action which follows, a record must be made, and that record must be accurate.
201. A primary purpose of the unit personnel section is to relieve the company and detachment commanders of the burden of administrative details and thus permit them to devote their time and effort to training, supply, and discipline. To accomplish this, AR 345-5 provides that practically all of the personnel records formerly maintained within the company will now be maintained in the unit personnel section. The personnel officer is authorized to authenticate such records. Company clerks may be detailed to duties in the personnel section, providing their number is kept to a minimum necessary to perform the work. Thus, while the company commander loses none of his responsibility for the welfare of his men, the detailed adminis
150
TM 12-250
ADMINISTRATION 201-203
tration of their affairs is largely the responsibility of the personnel officer. The forms which are maintained in the personnel section, and those which remain in the company are listed in AR 345-5.
202. The Army is not a static organization. Its actual strength changes from hour to hour, from day to day. Individuals come and go, enlist and are discharged, become sick and die. Soldiers must be housed, fed, and paid. When they are ill they must be treated, and when they die they must be buried. Individuals and groups of individuals must be controlled; decisions about them must be made; action must be taken; and practically every decision, every action, must be recorded.
203. a. The basic record of the company, battery, troop, or corresponding organization is the company morning report. It is fully discussed in part 1 of this manual. Early each day, usually by 0730, it is brought by the company clerk to the unit personnel section and goes through the personnel sergeant major to the reports and returns subsection. There it is checked for accuracy, to make sure that entries and changes in the strength section are consistent with the entries in the remarks section; and to insure that the entries in the ration section are correct. When the morning report is found to be correct, a clerk in the reports and returns subsection makes several abstract copies of the remarks. There is no prescribed form for this (see fig. 22 for a good model). These abstracts are passed to the pay roll group, the service records group, the enlisted records group, locator card group, and any others designated by the unit personnel officer. In this way, all those concerned with morning report remarks can work simultaneously on their particular entries, and the work of the entire section can be speeded. One copy of the abstract of the morning report is given to the clerk in charge of reports of change. If the abstract shows a change of status of an individual during the 24-hour period of the morning report, the clerk then makes out. W. D., A. G. O. Form No. 303 (see fig. 17). The exact entries to be considered and the form in which they are to be made are described in AR 345-800. If there is a change in the classification of the individual, however, that change is noted, not from an abstract, but from the retained copy of the report of change card itself, and the appropriate change is made on W. D., A. G. O. Form No. 20 (see fig. 47).
b. Private Sims, for example, is absent without leave on June 2. A remark to that effect is shown on the morning report of Company L for June 2 (fig. 10)-—“Pvt. Sims duty to AWOL 1600.” The report of change card therefore shows “Pvt.Sims duty to AWOL 1600” and gives, at the left, full information about Sims’ name, Army serial
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203 ADJUTANT GENERAL^ DEPARTMENT
number, organization, and station. The original report of change card, after being initialed by the unit personnel officer, is sent, on the day it is prepared, to the division adjutant general, to be checked and forwarded, in bulk with other such cards, to the machine records unit. A duplicate is retained by the unit personnel section.
c. When the morning report abstract is handed to a service record clerk, he extracts Sims’ service record and on page 7, under the heading Time Lost Prior to the Normal Date of Expiration of Term of Enlistment to be Made Up Under the 107th Article of War, he enters
ABSTRACT OF MORNING REPORT
ABSTRACT OF REMARKS FROM MORNING REPORT OF___________FOR
(Company) [bateT
Recapitulation: Gains Losses Sk Qrs Sk Hosp____________
AWL AWOL Total Present Total Absent
Note.—Initiated by unit personnel section for use in that section. As many copies as are needed should be made. (The exact number and the form itself are best determined by need.)
Figure 22
“From June 2__.” This entry is made lightly in pencil. When Private Sims returns to military control, this penciled entry will be erased and an entry will be made in ink, showing Sims’ date of leaving, date of return, and the number of days he was AWOL. At this time, the morning report and report of change card contain the entry “Pvt. Sims AWOL to duty” or “to conf, at______________,” and so forth.
d. When the morning report abstract reaches the locator card group, entry of his AWOL will be made on his locator card, and later corrected to show his return to duty status. Locator cards are furnished on request, from the initial roster, by the machine records unit and are kept up-to-date by the machine records unit and the
152
TM 12-250
ADMINISTRATION 203-205
unit personnel section. In this way, up-to-the-minute information about any individual in the unit can quickly be found.
e. Private Sims’ absence will affect his pay for the month; so the abstract given to the pay roll group will result in an entry on his pay card—deduction of 2 days’ pay for lost time. The keeping of pay cards is not prescribed by regulations, but most organizations maintain these informal cards so that information for the pay roll can be noted as it occurs. The retained copy of the report of change card is filed in the unit personnel section. The informal morning report abstracts may be destroyed as soon as they have served their purpose.
204. a. Reports of change are made for most of the changes of status of an enlisted man, and appropriate entries are made in the service record, which is the basic record of the individual. Changes for which a report of change card is not required are shown in AR 345-800. Reports of change are likewise made for officers. Officers, however, do not have service records. Hence information concerning an officer’s status is transferred to his status card (see fig. 33). The keeping of officers’ status cards is not prescribed by regulations; but in most headquarters, as a matter of information and convenience, data concerning officers are recorded on simple 5 by 8 cards. Such data would include service on boards and courts martial, detached service, leave, and so forth.
b. W. D., A. G. O. Form No. 66-1 (Officers’and Warrant Officers’ Qualification Card) is the uniform record used in officer classification. It is prepared by a commissioned personnel technician under the supervision of the division (or higher headquarters) adjutant general, or by the adjutant of a post, camp, or station in an exempted status. It is maintained in division or higher headquarters, and in the headquarters of posts, camps, and stations for officers of these installations. In the case of Reserve officers, the card will replace W. D., A. G. O. Form No. 177 (Reserve Officers’ Qualification Card). Qualification and Statistical Cards, W. D., A. G. O. Form No. 0356 (Statistical— Officers) are maintained by the machine records unit which serves the officer’s unit of assignment. The statistical card is kept current from data furnished on W. D., A. G. O. Form No. 303. The commander of the unit to which an officer is assigned will keep the headquarters having custody of the officer’s qualification card informed of any changes in duty and status which should be entered on the qualification card.
205. a. The recording described in paragraph 203& for Private Sims is the result of the soldier’s own action. But take the case of
153
TM 12-250
205-206 ADJUTANT GENERAL’s DEPARTMENT
Sergeant (technician fourth grade) Collins, as shown in the morning report of Company L for June 2. Collins got drunk and was confined in the post guardhouse. It was the company commander, in this case, who made the decision and took the action. His decision and his action therefore appear in the remarks section of the morning report of June 2 and constitute the first formal record, a record which is passed up through higher echelons and which becomes a lasting record in the War Department.
b. With the morning report entry, the recording cycle begins. The change in status of Sims and Collins is carried forward, by means of the report of change card, to a machine records unit and is there mechanically transcribed on W. D., A. G. O. Form No. 301 (Status Punch Card). There the report of change card mechanically selects from the current status file the corresponding status card, and automatically a new status card is created which reflects the change in status of the individual. A duplicate of this up-to-date status card is made mechanically and forwarded to The Adjutant General, where it serves to maintain a master machine records unit for the entire Army. The report of change card accompanies this status card to The Adjutant General, where it is filed for the years to come, each man’s card being filed in chronological sequence. His original status card is made out from his D. S. S. Form No. 221 (Report of Induction of Selective Service Men).
c. Thus the current status of Sims or Collins can be determined at any minute by his company commander from the morning report; on any day by the unit personnel officer from the locator card which is posted from the morning report abstract, and from his service record; within a few hours, by the commanding general of the service command or other officer in charge of a field machine records unit; and after a few days, by The Adjutant General, through the master machine records unit in his office. After Sims and Collins are separated from the service, however, there are only two places where their past history can be found in detail; the old morning report of the company, which is retained in the company for years, then sent to The Adjutant General; and the service records and series of reports of change cards which are filed for all the years to come in The Adjutant General’s Office. A record is also kept at service command headquarters of those discharged men who are enrolled in the Enlisted Reserve Corps, but this record is not a basic record showing the complete military history of the individual.
206. The machine records unit serving a service command or other geographical area or component makes, each month, several copies of
154
ADMINISTRATION
TM 12-250
206
a roster of each organization which it serves. This roster is made mechanically and is a compilation of the status cards of those organizations. Soon after the first of the month, each personnel officer
receives several copies of the rosters of the organizations in his regiment. In the unit personnel section these are checked for accuracy against the service records. A company monthly roster, W. D., A. G. O. Form No. 305A (Miscellaneous Report Form) (fig. 23) contains
155
MISCELLANEOUS REPORT FORM . SHEET OF SHEET
I I I ' *’"* 0" SUB U*IT PARENT UNIT p C -S®"’ STATUS
nuvber NAME OF INDIVIDUAL GRADE DUTY :---------|-- c ° -4--,-----:-,---r—--
Ml..t>LK (KoivtoUM. >NO TYPE NUMBER TYPE £ p DAY MO. YR CODE DAY MO. YR.
MONTHLY PE SONN EL ROSTER JUNE 30 1942 ! i | ' ' ! '
CO L 100 INF i । ii ' ,
E0RT DIX N J - [ ] 'I ; ।
5 3 1 9 TPR0JACK EMIL 1 SC S85INFL <09 100[06 1 1 ' 20 1! 6'2
A 344 8B0THELL HENRY S SC R 2 4 IN F L I 09 1 0 0'06 1 I ! 2 0 6^2
7 02 AA'ITGAINES CHARLES L S SG 6 5 1 IN F L '09 1Oo]o6 1 ' ' 20 1' 6'2
7 11 8990HENRY GILES T S SC 651JWFL i 09 10 0'06 ill 2 0 1' 6^2
7 S4 887 5KALSH TIMOTHY R S SG 6SIINFL <09 1 0 o!o 6 1 ' I 2 0 1] 6'2
7 5 O 1 3 2 4 NILSON ARTHUR P S SG 6 5 1 IN F L [09 1 0 OiO 6 1 [ [ 20 1' 6[2
7 7 9 01 1 4 MA R TIN JOHN L SGT 821INFL <09 1 0 o|o 6 1 ' । 20 1! 6'2
7 « 4 4 4 7 6 OLSEN GUSTAV SGT f> 5 2 IN F L [ 09 1 0 OiO 6 1 ] ' 2 0 1' 6[2
7 4 3 9 86 4 TODD GEORGE G SGT 652INFL i 09 1 0 0'0 6 1 I i 2 0 1[ 6,2
7997796COLLINS GERALD H TEC4 0.6 0 IN F L |09 100'06 1 | ] 2 0 1' 6',2
7 9 6959 8P0FAHL HYMANN TEC4 06 0INFL 1.09 100[06 1 ' i 20 1] 6,2
■ 7 7 1 9 9 4 5 GILFOYLE MARTIN CPL 405INFL J 09 10 0'06 1 ! | 7 1 3' 6>
7 9 9 9 9 4 6 RENN ING BENJAMLN B TECS 06 0INFL [09 100,06 1 [ ' 0 3 4< 6'2
7 89 5 5 4 0 EPSTEIN B E N N E Y7 TECS 5HINFL 1 09 100'06 1 1 1 2 0 1' 6^2
7 99 86 6 4 HA RRIS0N THONaS H TECS OSOINFL [09 1 0 o|o 6 1 [ [ 2 0 1, 6[2
3 0 5 3 4 4 5 521SHCR0FT JOHN R PVT 021INFL ! 09 100!06 7 I ! 2 0 6<2
304S8119 ATT LEY BILLY P. PVT S04INFL '09 100,06 7 1 1 2 0 2' 6'2
3 0 5 5 4 68 IRA KER MARTIN H PVT 504INFL ,09 10 0'0 6 7 , ] 20 2' 6>
3 0 6 5 22 1 9BA TCHELDER HILL H PVT S04INFL '09 10 010‘S 7 i i 2 0 2, 6,2
3 0 4 3 8 8 4 iBEECH HILLARD C PVT 604INFL '09 10 0(0 6 7 ' ' 20 2< 6'2
3 0 5 3 29 1 1 CARSTA IRS THOMAS V PVT 7.46INFL | 09 1 0 OiO 6 7 ] | 2 0 2' 6[?
30 34 71 1 0CHANEY CACIL L PVT 2 S 8 IN F L <09 1-0 0'0 6 7 11 2 0 2, 6i2
3 0 3 5 1 1 1 2C0LEMAN JAMES B PVT 695INFL '09 1 0 ojo 6 7 ' ' 2 0 2. 6'2
306a 9982C0LLIERS HAROLD B PVT A9SINFL j 09 1 0 OiO 6 7 ] [ 2 0 2' 6[2
3 O 5 3 9 1 1 1DENVER CARLTON PVT 24 5 INFL 1 09 10 0'0 6 7 1 1 2. 0 2] 6,2
3 0 8 6 8 5 8 4 DR YDAN JOHN F PVT 2S8INFL <09 1 0 o[o 6 7 । । 2 0 2i 6'2
3 0 8 7 6 4 2 9EA ST.MAN ROBERT PVT 521 INFL !09 10 0,0 6 7 ' 20 2< 6'2
3 0 24 5 8 0 SFA I RCHILD LOUIS B PVT AOSINFL I 09 100'06 7 . i 2 0 2[ 6,2
3 0 6 7 72 3 1FRANKS SAMUEL T PVT 6 O 3 IN F L <09 1 0 0[0 6 7 • • 20 2, 6,2
3 0 99 2 0 1 3 GA INES EDHARD S PVT 24SINFL \ 0 9 1 0 OiO 6 7 ! • 2 0 2' 6'2
3 0 8 9 5 7 2 4 GA PRISON RONALD B PVT 24SINFL |09 10 0'0 6 7 , | 2 0 2' 6',2
3 0 7 7 3 7 7 3 GINSBERG ABRAHAM F PVT 2 3 8 IN F L <09 1 0 0[0 6 7 1 > 2 0 2, 6i2
3 0 8 8 4 66 2HAR.TF0RD DONALD F PVT 74AINFL [09 10 0,06- 7 ! ' 2 0 2' 6'2
3 O 8 6 6 4 2 1 HEFFERNAN ARCHIBALD M PVT 2 3 R IN F L j 09 10 0'0 6 7 j [ 2 0 2' 62
3 0 21 11 24|/yoyLg THOMAS P________________|P 1/ T 6 0 l|lNF|£, 1 0 9| 100[0 6| |7| 1 1 |2 0| 2] 6,2
, | W.D. A.G.O. FORM NO. 3OSA
AUG. 30, IMt □
Figure 23.
TM 12-250
206-208 ADJUTANT GENERAL^ DEPARTMENT
the following information, reading from left to right: serial number of the individual; last name, first name, and initial; grade; component (coded); arm or service; subunit (i. e., company, battery, etc.) together with the code number for that unit; parent unit (i. e., regiment, etc.) with code number for that unit; date of current commission or enlistment; type of duty the individual is performing, stated by code number; duty status, by code and date on which status is being reported, the year being represented by the last digit (as 2 for 1942). Names are arranged alphabetically within the grade. Copies of the monthly roster, received by the unit personnel section, are corrected, authenticated, and disposed of as follows: the original and four copies are returned to the machine records unit; one copy is retained in the unit personnel section.
207. The administration of a small unit, such as a separate battalion, is likely to be performed on an informal basis. The limitation of personnel makes it impractical to departmentalize the work to the same degree that is possible in a headquarters which contains from 17 to 33 enlisted men. Each system has its advantages. The small, informal organization has the advantage of easy and close control; each company clerk works with the reports and records of those men who are part of his organization. On the other hand, the larger, centralized organization of the regiment makes for greater efficiency in specialized subjects, such as maintenance of service records and preparation of pay rolls.
208. a. In considering the type of organization which is best for an administrative headquarters, it is well to consider the work load. This will vary according to local conditions and War Department plans and policies. However, the following data from one typical infantry regiment may serve to guide the new adjutant in planning his work:
(1) Service record entries.—Average 60 a day. These run 75 a day during the first half of the month, but about 45 during the last half. The reason for the fluctuation is that promotions in the regiment are normally made between the first and tenth of the month.
(2) Reports of change.—Average per day, 60.
(3) Soldiers Qualification cards. Average entries per day, 50 Number of cards consulted for information, average 500 daily.
(4) Special orders paragraphs.—Average per day, five.
(5) Summary court charge sheets.—Average 15 a month. Mostlv for AWOL. J
(6) Letters of indorsements.—Average per day, four.
156
TM 12-250
208-209
ADMINISTRATION
b. This is only a partial break-down of the work load. It does not include pay rolls, filing, checking of morning reports, discharges, and the numerous other activities of a headquarters, nor does it cover the abnormal conditions of battle. It is merely an indication of the work load and should not be used as a working model.
209. A problem which faces the adjutant and the personnel officer, especially the latter, is that of maintaining morale within the administrative group in the headquarters. If company clerks are used continuously and are therefore physically away from their companies most of the time, there is an inclination to overlook them in making promotions within the company. Company and platoon commanders are prone to consider for promotion those men of the company with whom they are working hour by hour. The company clerk thus might be deprived of his normal opportunity for promotion to the grade of sergeant. Until Tables of Organization are adopted providing that all personnel at the headquarters be drawn from the staff section of the service company, such discrimination against company clerks must be carefully guarded against. This is best accomplished by cooperation between the adjutant and the company commander. A good adjutant fosters this cooperation in many ways and convinces the company commanders that, inasmuch as work for the headquarters is work for each company, the same opportunities should accrue to the men working at headquarters as are available to men in the field.
157
TM 12-250
210-212
ADJUTANT GENERAL'S DEPARTMENT
Chapter 5
ENLISTED SUBSECTION
Paragraphs
Section I. Service record______________________________210-247
II. Pay and allowances of enlisted men_________ 248-267
III. Pay rolls---------------------------------- 268-288
IV. Statement of charges_______________________ 289-296
V. Transfer of enlisted men___________________ 297-302
VI. AWOL and desertion_________________________ 303-309
VII. Discharges----------------------------------310-325
VIII. Final statements___________________________ 326-331
IX. Classification and soldier’s qualification card___ 332-340
X. Enlisted 201 files_________________________ 341-346
XI. Locator card files_________________________ 347-350
Section I
SERVICE RECORD
210. W. D., A. G. O. Form No. 24 (Service Record), is the compiled military record of the individual enlisted man. It is initiated at entrance into the service for each enlisted man—whether by enlistment, reenlistment, or induction—and for each retired enlisted man and enlisted reservist called to active duty. It contains a complete record for the period of his service from the date of enlistment, reenlistment, induction, or call to active duty, until the date of discharge, relief from active duty, or death. It accompanies him until he is separated from the service, at which time it is forwarded to and becomes a permanent record of the War Department. (See AR 345-125.)
211. Upon the information contained in the service record many claims against the Government and the enlisted man are adjudicated, and reference is made to this record to decide innumerable questions. Hence, as time passes, this record becomes more valuable to the Government, the enlisted man, his family, and his descendants. Similar records of enlisted men who served in the Revolutionary War and subsequent wars are referred to constantly.
212. A service record once closed and filed cannot be altered except upon approval of the Secretary of War, based upon indisputable proof of the erroneous entry and of the correct entry to be recorded.
158
TM 12-250
ADMINISTRATION 213
213. a. The unit personnel officer is responsible for and charged with the proper posting, transferring, and closing of all service records. The entries as to character and efficiency rating of a soldier will be entered and initialed by the company or detachment commander, or by the unit personnel officer from a memorandum as to character and efficiency from the company or detachment commander.
b. All information relative to enlisted men which cannot be obtained from the morning report, court-martial record, or other periodic reports, will be furnished by the company or detachment commander, or will be obtained from special orders. Examples: Date on which the Articles of War were read; change in beneficiary.
c. All entries will be made in ink-—with pen or typewriter—except in cases where penciled notations are authorized pending the final decision as to the result of trial and dates of returning from unauthorized absence. Any entry requiring initials will be initialed in ink by the personnel officer at the time the entry is made. The first time an officer authenticates an entry by his initials, he will, for purposes of identification, record his initials and full name, grade, and organization on page 24.
d. If an erroneous entry is made, it will not be erased. A thin line will be drawn through the erroneous entry, and immediately above it will be written the correct entry, with date and initials of the officer making it.
e. When there are no data relating to the printed heading, the space under that heading will be left blank. Negative entries such as “None” and “Nothing” will not be made in any part of the form, except as required for street and house numbers, and opposite entries shown in indorsements as “Due United States.”
/. In case the space under any heading is insufficient, additional space may be made by using W. D., A. G. O. Forms Nos. 24—1 to 24—7 (Insert to Service Record) after the last entry and indicating the fact that an addition has been made to the service record.' Notation to that effect is made on the margin of the service record, near the addition. If Forms Nos. 24-1 to 24-7 are not available, additional space may be made by securely attaching an improvised page and indicating that fact by notation on the margin of the original page.
g. If an enlisted man is transferred, assigned to, or attached to a company or detachment, and his service record has not been received from his previous company or detachment prior to the next regular pay day or prior to his being again transferred or detached, when a partial payment is to be made, a temporary service record will be prepared from the available data, for use until the original service record is
159
TM 12-250
213-214 ADJUTANT GENERAL's DEPARTMENT
received. Upon receipt of the original service record, the data covering the intervening period as shown on the temporary service record will be transcribed on the original. The temporary service record will then be canceled and filed. Temporary service records will be marked “Temporary” on the cover page by the officer initiating them. If the original service record is not received within a reasonable time, a new service record is initiated. (See AR 345-125.)
214. The service record will be opened by the officer who completes W. D., A. G. O. Form No. 22 (Enlistment Record, Army of the United States) for enlistments; or D. S. S. Form No. 221 for Selective Service trainees. In the case of selectees, this is done by the officer in charge of the induction station to which the selectee first reports from his local draft board; and for retired enlisted men called to active duty, by the Finance Officer, U. S. Army. For enlisted reservists, see AR 155-5.
(Last name) (Army serial No.)
(First name) (Middle initial)
(Arm or service for which enlisted or inducted)
Color or race________________________
(Place X in box indicating component)
□ Regular Army. □ National Guard
of the. United States.
Army of United States:
□ For Regular Army units.
□ For National Guard units.
□ Selective Service and Training.
□ Regular Army Reserve—Active duty.
□ Enlisted Reserve Corps—Active duty.
SERVICE RECORD covering period From-----------, 19__, to_________, 19__
For instructions see AR 345-125
W. D., A. G. O. Form No. 24
(March 1, 1941) 3—8855
160
TM 12-250
215-218
ADMINISTRATION
215. Description of service record.—The service record is a booklet, 3% by 8% inches, containing 24 pages in addition to the cover. The cover contains spaces in which are entered the name, Army serial number, arm or service for which the soldier was enlisted or inducted, his color or race, the component of the Army of the United States to which he belongs, and the date covered by the record.
216. Opening service record, at induction station.—The commanding officer or personnel officer at the induction station to which the selectee is sent by his local board will accomplish the entries on pages 1 and 3 of the service record so far as possible, which entries constitute the opening of the service record. In the case of enlistments, this is accomplished at the recruiting office.
217. Front cover.—The front cover is filled in at the induction station, except for the date of termination of service under the heading Covering Period. Fill in the name, Army serial number, arm or service for which the man is inducted, and his race or color; place “X” in the proper box indicating component, that is, Regular Army Units, National Guard Units, Selective Service and Training, Regular Army Reserve—Active Duty, or Enlisted Reserve Corps—Active Duty. For the duration of the war, there are no enlistments in Regular Army and National Guard, so those squares remain blank. The date of entering the service will be entered after the word “From.”
1
INDUCTION RECORD
(This induction record will be filled out only in case the man enters the service through induction by selective service)
Local board of origin________________________
Date of arrival at induction station---------
Date and place of induction__________________
By whom inducted_____________________________
(Name)
(Grade and arm or service)
Place to which sent--------------------------
(Post, camp, or reception center)
Date sent____________________________________
218. Page 1, induction record.—The space under this heading will be used only for men entering the service through the operation of the Selective Service and Training Act of 1940, as amended. It will be filled in by the officer who opens the service record; that is, by the personnel officer at the induction station to which the man is sent by his local board. The data for filling in the space on the first line, following the heading Local Board of Origin, may be obtained
489313°—42---11
161
TM 12-250
218-219 ADJUTANT GENERAL'S DEPARTMENT
from three sources: D. S. S. Form No. 150 (Order to Report for Induction), of which two copies are sent by the local board to the induction station; D. S. S. Form No. 221, which is sent by the local board with the man when he goes to the induction station; or from information furnished by the man himself. The first two are the more positive. The Date of Arrival at Induction Station should be furnished by the records of the induction station. The same records will furnish data for Date and Place of Induction and for By Whom Inducted, with the name of the commanding officer or an officer assistant who actually administers the oath of enlistment to the man. The data for Place to Which Sent and for Date Sent will be available from the special order issued by the induction station transferring the trainee to the reception center or to a post, camp, or station.
219. Records of immunization.—The data for Records of Immunization are entered as soon as such records become available to the unit personnel officer. When a soldier receives any of the inoculations administered by the Medical Department, the surgeon under whose supervision the inoculations are given makes a record of the fact of inoculation and the results, on appropriate Medical Department forms. He also makes a report to the organization commander of the soldier concerned, showing the fact of inoculation and the result, with dates. It is the duty of the organization commander to furnish the unit personnel officer with these data. It is also the duty of both the unit personnel officer and the organization commander to see that the soldier receives the prescribed inoculations, and that the necessary data as to facts and results are entered in the service record. Ordinarily the selective service trainee receives his smallpox vaccination and the first of the series of three antityphoid inoculations at the reception center to which he is sent from the induction station. If sent to a station other than a reception center—as in the illustrative case of Private Michael J. Kelsey (see ch. 9, part two)—he receives these inoculations at the station to which he is sent. The blood type will be entered under Other Vaccinations. Antitetanus toxoid will also be entered here.
162
TM 12-250
220
ADMINISTRATION
SMALLPOX VACCINATION
Date Result1
TYPHOID VACCINATIONS
OTHER VACCINATIONS
Kind Date
DIPHTHERIA SUSCEPTIBILITY TEST—SCHICK
Date
Result2
CARRIER EXAMINATIONS (See AR 40-310)
Date
Parasite examined for
Kind of Positive or specimen3 negative
1 Record as vaccinia, vaccinoid, or immune reaction.
2 Record as positive, positive combined, negative-pseudo or negative.
3 Record as feces, urine, sputum, blood, etc.
220. Page 2, enlistment record.—The entries under this heading are made at the reception center, or by the first organization to which the soldier is assigned or attached after leaving the induction station. Data for the enlistment record are obtained from D. S. S. Form No. 221 which is made in triplicate at the induction station. This form corresponds to W. D., A. G. O. Form No. 22 for enlistments.
163
TM 12-250
220 ADJUTANT GENERAl/s DEPARTMENT
2
3
ENLISTMENT RECORD
(Last name) (First name) (Middle initial)
(Army serial No.)
Born_________________________________________________
(Month, day, and year) (City or town)
(State or country)
Height________ft.____________in. Weight____lb.
Eyes__________ Hair__________Complexion________
Size of gas mask________Size of shoe___________
Married or single_______ Occupation____________
EDUCATIONAL QUALIFICATIONS
Years in: Grammar school_____ High school______
College or university___ Graduate work_________
Specialized in_________________________________
Speaks *English, French, Spanish, German.
OCCUPATIONAL QUALIFICATIONS ---------------------------------$------------- (Main occupation) (Weekly wages)
Years_________as *apprentice, journeyman, expert.
Just what did he do?___________________________
----------------------------- $________________
(Next best occupation) (Weekly wages)
Years_________as ‘apprentice, journeyman, expert.
Just what did he do?___________________________
HOME ADDRESS AND NEAREST RELATIVE
Home address___________________________________
(Number and street or rural route; if none, so state)
(City, town, or post office) (State or country) Name and address of nearest relative___________
(Name)
(Relationship) (Number and street or rural route;
if none, so state)
(City, town, or post office) (State or country) Person to be notified in case of emergency_____
(Name)
(Relationship; if friend, so state) (Number and street or rural route; if none, so state) (City, town, or post office") (State or country)’ DESIGNATION OF BENEFICIARY
(To be entered only from appropriate enlistment or inductionrecord or W. D., A. G. O. Form No. 41)
(Name and degree of relationship of beneficiary)"
(Address)
(Name and degree of relationship of alternate beneficiary)
(Address) (Name anlf degree of relationship of alternate beneficiary)
(Address)
CURRENT ENLISTMENT
(See “Remarks—Financial” (par. 3a, AR 345-125)) Age at enlistment-------years_________months,
t Accepted for service at__________________
tEnlisted at____________________________Z on the
---------day of_________, 19 in grade of_____________by_______
for_____________________________________
(Company, regiment, arm. or service) to serve---------------------years.
(Words and figures)
Completed--------years_______months____________
days for longevity pay, at enlistment. Has over years’ service .-----------------------(Initials of officer)
Physical defects at enlistment_________________
‘Strike out words not applicable. fNo entry required for men secured through Selective Service.
PRIOR SERVICE
First show prior service in the Regular Army, then insert headings to show service in the United States Army, Volunteers, Navy, Marine Corps, and National Guard or Organized Militia, in the order named.
-------from------------, 19__, to____________ 19_ (Co., regt., arm, or service)
Discharged as________________;_________________;
(Grade) (Character)
By reason of_____________________________________
(Data required by par. 8, AR 345-125) " -------from __4________,19___, to____Z.... ,19___ (Co., regt., arm, or service)
Discharged as________________; ________________;
(Grade) (Character)
By reason of_______________________________
(Data required by par. 8, AR 345-125) -------from------------,19___, to____________ 19_ (Co., regt., arm, or service)
Discharged as________________;_________________;
(Grade) (Character)
By reason of___________________________________
(Data required by par. 8~, AR 345-125) -------from------------, 19__, to__________, 19__ (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of___________________________________
(Data required by par. 8, AR 345-125)" -------from------------, 19__, to__________, 19__ (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of_______________________________
(Data required by par. 8, AR 345-125)" -------from------------,19___, to__________, 19__ (Co., regt., arm, or service)
Discharged as________________;_________________>
(Grade) (Character)
By reason of_____________________________________
(Data required by par. 8, AR 345-125)" -------from------------, 19__, to__________, 19 (Co., regt., arm, or service)
Discharged as________________;_________________.
(Grade) (Character)
By reason of___________________________________
(Data required by par. 8, AR 345^125) -------from------------, 19__, to__________, 19__ (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of_____________________________________
(Data required by par. 8, AR 345-125) -------from------------, 19__, to__________, 19 (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of___________________________________
(Data required by par. 8, AR 345M25) -------from------------, 19__, to____________ 19_ (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of_____________________________________
(Data required by par. 8, AR 345M25) " -------from------------, 19__, to .....____, 19__ (Co., regt., arm, or service)
Discharged as________________;_________________•
(Grade) (Character)
By reason of_____________________________________
(Data required by par. 8, AR 345-125)
S I t c p
164
TM 12-250
221-223
ADMINISTRATION
221. Page 3, prior service.—W. D., A. G. O. Form No. 221 will show whether or not a selective service trainee has had previous military or naval service. W. D., A. G. O. Form No. 22 will reveal the same information in regard to the man who enlists in the Army of the United States. The essential data are to be transcribed to this page of the service record at the reception center.
MILITARY QUALIFICATIONS
Served as _____________________ in the United States
(Highest grade held)
Army in the World War
Holds commission as ________________________in the
(Grade) (Section)
Officers’ Reserve Corps
Graduate of_______________________________________
(Noncommissioned officers’ or special service school)
ARMY SPECIALTY
Specialty
‘Rating ‘Rerating with date with date
222. Page 4, military qualifications.—Data at the top of this page should be obtained from page 3, under Prior Service, or from ORC records, or from the service schools attended. The data under Army Specialty should show the soldier’s qualification as revealed by W. D., A. G. O. Form No. 20. This should be changed as Form No. 20 is changed, as a result of acquired skills or developed aptitudes, and to conform to the soldier’s performance of his duties.
SPECIAL DUTY
At From To Authority
223. Special duty.—When an enlisted man is placed on special duty away from his immediate organization, he is usually placed on such duty by a regimental or other special order. An appropriate remark is entered in the morning report, showing the fact that the soldier is being placed on special duty, and sometimes the nature of such duty, together with the authority therefor. These data are transcribed from the special orders by the service record group in the enlisted subsection, and are entered in the service record. Each
165
TM 12-250
223-226 ADJUTANT GENERAL ?S DEPARTMENT
column is filled in at the time of the order, except the column headed To, unless the order specifies a definite period of such duty, as “For 1 month from June 10,” in which case the service record entry would include both dates.
ARTICLES OF WAR
(Read to soldier as required by the 110th Article of War)
Date Initials
Date Initials
224. Articles of War.—AR 345-125 and A. W. 110 require that certain Articles of War be read to every soldier upon enlistment and at least once every 6 months thereafter. It is the duty of the company or detachment commander to inform the unit personnel officer of the date when the Articles of War were read to each soldier. This is usually done by informal memorandum. The unit personnel officer then makes the necessary entry in the service record at this point.
225. Sex morality.—AR 40-235 prescribes that at least once every 6 months, organization commanders will conduct and supervise instruction in sex hygiene for members of their command. This regu-
SEX MORALITY
Course completed (see AR 40-235)_, 19_
lation also requires that such instruction be given to recruits as soon as practicable after enlistment. At the reception center, a lecture on sex morality is given to all selectees and enlisted men, and each is handed a pamphlet covering the subject thoroughly and convincingly. At the reception center, therefore, an entry is made in each service record, giving the date of this instruction. Subsequent instructions in sex hygiene are recorded under “Remarks—Administrative” in the service record.
226. Qualification in arms.—When, at regular seasons of target practice, enlisted men qualify in the use of the weapons with which they are armed, the organization commander sends to the unit personnel officer a list of men who qualify in each category; that is, as marksman, sharpshooter, expert rifleman, or the corresponding grades of qualification with other arms. Accompanying each list are the individual score cards. The unit personnel officer then prepares a report on each man, W. D., A. G. O. Form No. 110 (Report of Individual Classification in Arms), and turns this report over to the adjutant. The latter, after the report has been verified, will cause a
1G6
TM 12-250
226-227
ADMINISTRATION
regimental order to be issued announcing the list of those qualified together with the classifications in which they have qualified. When such order has been published, the unit personnel officer will cause appropriate entries to be made in this section of the service record of each enlisted man whose name appears in the order as qualified. Additional compensation for qualification in arms is not paid during the war nor until appropriations are made by Congress for this purpose.
QUALIFICATION IN ARMS
Special qualifications attained in the use of the various arms and additional compensation therefor)
Qualified as____________________________________ 19-
(Grade designation)
Compensation $___________________________per month.
Aggregate or final score________________________
Order publishing fact of qualification------------
(Number) (Source) (Date)
Qualified as____________________,-----------------> 19--—
(Grade designation)
Compensation $-------------------------------per month.
Aggregate or final score_________________________
Order publishing fact of qualification-------------
(Number) (Source) (Date)
Qualified as___________________________________>19---
(Grade designation)
Compensation $____________________________per month.
Aggregate or final score_________________________
Order publishing fact of qualification-...---------
(Number) (Source) (Date)
Qualified as_____________________________________ 19-
(Grade designation)
Compensation $____________________________per month.
Aggregate or final score-------------------------
227. Page 5, military record.—The first section under the genera heading, Military Record, is “Appointment, Promotion, or Reduction, with Authority Therefor.” When a soldier is appointed a private first class, or a noncommissioned officer, promoted from one noncommissioned grade to another, or reduced, the fact will be entered in this section, with grade, date, authority, and the initials of the unit personnel officer. Appointments to noncommissioned grades, which include technician grades, are made by regimental special orders. Promotions and reductions are made by the same authority. Privates first class are made by company order, and may be reduced in the same way. Reductions may be made also by general or special courts-martial orders promulgating the sentences of general or special courts-martial. The fact of appointment, promotion, or reduction, together with the grade before and after changes, constitute a change in status which is entered as a remark in the
167
TM 12-250
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morning report, and transcribed by the system already in use in the unit personnel section.
5
MILITARY RECORD
APPOINTMENT, PROMOTION, OR REDUCTION, WITH AUTHORITY THEREFOR
Grade Date
Authority
Initials
228. Specialist ratings.—Specialist ratings have been eliminated. This space, therefore, is left blank. Technician ratings, made by the regimental commander on recommendation of the company commander, are entered on page 5 of the service record, under Military Record.
SPECIALIST RATINGS
Class Qualification From To Authority Initials
ORGANIZATIONS TO WHICH ATTACHED
Organization From To
229. Organizations to which attached.—A soldier may, upon his arrival from an induction station, a reception center, or a replacement training center, be attached to an organization while awaiting assignment. The fact of such attachment will be entered here. Also, a soldier may be placed on detached service at another station than that at which his organization is stationed; while at such station, he may be attached to another unit. The morning report is the source of information.
230. Original assignment and organizations to which subsequently assigned during this enlistment period—This head
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TM 12-250
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ADMINISTRATION
ing is self-explanatory. The data are obtained from the special orders assigning the soldier.
ORIGINAL ASSIGNMENT AND ORGANIZATIONS TO WHICH SUBSEQUENTLY ASSIGNED DURING THIS ENLISTMENT PERIOD
Assigned to company, regiment, arm, or service
Station
Date
231. Page 6, furloughs.—a. Furloughs are granted by the regimental commander, or other commanders designated in AR 615-275.
6
FURLOUGHS
From_____________________to------------------------
Authority _______________________________________
Extended_________________per---------------------
(Number of days)
Rejoined_________________________________________
From_____________________to------------------------
Authority________________________________________
Extended_________________per---------------------
(Number of days)
Rejoined_________________________________________
From_______________________to —----------...-------
Authority________________________________________
Extended_________________per---------------------
(Number of days)
Rejoined_________________________________________
From_____________________to-----------------------
Authority________________________________________
Extended_________________per---------------------
(Number of days)
Rejoined_________________________________________
From_____________________to------------------------
Authority________________________________________
Extended_________________per---------------------
(Number of days)
Rejoined_________________________________________
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Furloughs are not. announced in special orders. When an enlisted man goes on furlough, that fact is entered as a remark in the morning report. Application for furlough originates in the company and is transmitted to the personnel officer who issues the furlough certificate in the name of the regimental commander. Record of the furlough is made by the personnel officer in this section of the service record, quoting AR 615-275 as authority. In computing time of absence on furlough the day of departure is a day of absence, whatever the hour; day of return is a day on duty, whatever the hour. (In computing the leave of officers, incidentally, the reverse is true; the day of departure is a day of duty, regardless of hour of departure, and the day of return is a day of absence, regardless of hour.) Furloughs may be granted on the basis of 30 days per year but will be confined to periods not in excess of 15 days at any one time.
b. Under current policies enlisted men inducted through Selective Service are sent from induction stations to reception centers, and are then transferred to the Enlisted Reserve Corps for a period of 14 days in order to allow them to go to their homes and arrange private affairs. They are recalled to active duty at the end of the 14-day period. In such cases, the Government pays their transportation and ration allowance to and from their homes. They are in such cases placed on special orders in order that travel and subsistence allowance may be paid. They are not, however, given furloughs for this purpose.
FOREIGN SERVICE
Left United States for duty in__________
From____________________on_____________________ 19__
Arrived at______________on_____________________ 19__
Left-----------for the United States on______, 19___
Arrived at______________on___________________, 19___
Left United States for duty in.—.___________________
From____________________on_____________________ 19__
232. Foreign service.—Entries in this section of the service record will normally be made by the personnel officer at the port of embarkation from which a soldier departs for foreign service, and by the personnel officer at the port of debarkation at which he arrives for foreign service.
233. Medals, decorations, and citations.—When a soldier, in war or peace, performs an act of heroism for which, in the opinion of his organization commander, he should be decorated, the organization commander makes appropriate recommendations to the regimental or next higher administrative commander. It is the duty of the regi
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ADMINISTRATION
mental commander to cause each case to be carefully investigated, and to forward the original recommendation, with appropriate indorsement, to the next higher commander. When an enlisted man has been awarded a decoration, medal, or citation, that fact is announced in general orders, and the fact of such award, with the name of the decoration and the authority, is entered in the service record. (See sec. II, this chapter, for data on extra pay for decorations and remarks for pay rolls; AR 600-45 for list of medals, decorations, and citations, and description of procedures; and AR 35-1500 for Finance Department regulations which govern; also AR 600-68 for Good Conduct Medal.)
MEDALS, DECORATIONS, AND CITATIONS
Name of decoration
Authority and date
* 3—8855
234. Page 7, time lost prior to normal date of expiration of term of enlistment to be made good under A. W. 107.—This is the general heading of the page; under this general heading are subheadings or subparagraphs (a), (5), and (c). This does not apply to selective service trainees, as to time lost prior to expiration of term of service.
a. The first subheading at the top of the page is (a) Absence Without Proper Authority or in Desertion. Data for this heading are obtained from the organization morning report, and are transcribed in the usual manner to the report of change card and an abstract of the morning report, then to the service record. When a soldier is entered on the morning report as Absent Without Leave, it is the usual practice to make a light pencil entry in this section showing the day he is reported absent; the entire entry is completed in ink when the soldier is returned to military control, or is dropped as a deserter. If, upon return from absence, he is placed in confinement either at his own station or at another, he nevertheless comes under military control on the day of his return.
b. Subheading (6) Time Actually in Confinement Under Sentence or While Awaiting Trial and Disposition of Case, if Trial Resulted in Conviction—data are obtained from morning report and from court-martial record.
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c. Subheading (c) Unable to Perform Duty Through Intemperate Use of Drugs or Alcoholic Liquor or Through Disease or Injury the Result of His Own Misconduct—when a soldier’s name is entered on the organization sick report, there is also an entry made stating whether or not the illness or injury was incurred in line of duty. An entry of the fact of sickness (injury) is also made in the morning report; and if the incapacity is not in line of duty, that fact is shown in the morning report entry also. A soldier unable to perform duty for any of the reasons stated under the heading above is not entitled to pay while unable to perform duty. The fact of such incapacity, together with the period during which he is unable to perform duty, is entered in the service record and is the subject of proper remarks on the pay roll.
7
TIME LOST PRIOR TO THE NORMAL DATE OF EXPIRATION OF TERM OF ENLISTMENT TO BE MADE GOOD UNDER 107th ARTICLE OF WAR:
(g) Absence without proper authority or in desertion.
From To Days
(6) Time actually in confinement under sentence or while awaiting trial and disposition of case, if trial resulted in conviction.
From To Days
(c) Unable to perform duty through the intemperate use of drugs or alcoholic liquor or through disease or injury the result of his own misconduct.
From
To
Days
235. Absence subsequent to the normal date of expiration of term of enlistment.—The time which a soldier has lost under the provisions described above must be made good at the end of his enlistment. He is retained in the service until he has served the equivalent of the time lost. If, while he is serving this lost time, he is absent
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ADMINISTRATION
without proper authority, the data concerning that absence are noted here in the service record. Upon return to military control, the soldier is then required to serve out the balance of his initial lost time plus that acquired by his subsequent absence.
ABSENCE SUBSEQUENT TO THE NORMAL DATE OF EXPIRATION OF TERM OF ENLISTMENT
(a) Absence without proper authority or in desertion.
From To Days
(ft) Time actually in confinement under sentence or while awaiting trial and disposition of case, if trial resulted in conviction.
From To Days
(c) Unable to perform duty through the intemperate use of drugs or alcoholic liquor or through disease or injury the result of his own misconduct.
From To Days
236. Page 8, record of trials by courts martial.—This page and the part of page 9 devoted to entry of record of trials by courts martial is self-explanatory. The data are obtained from the courts-martial orders which normally are routed to the unit personnel section. The certification is normally made by the unit personnel officer. The data should also be entered as a remark in the morning report of the soldier’s organization, thus providing the unit personnel officer with a check on courts-martial orders. A typical morning report entry is: “Pvt Doe dy to conft per SCMO 7 Hq 100th Inf 9/17/42.”
237. Pages 9 and 10, class E allotments.—The subject of allotments is covered in section II of this chapter. Since allotments are processed by the unit personnel section, a normal procedure is to make necessary service record entries at the time the allotment form is completed. The data required are plainly indicated in this section of the service record. The entry is normally signed by the unit personnel officer.
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8
RECORD OF TRIALS BY COURTS MARTIAL
_____C. M.,______A. W__________, 19__________ (No.) (Date of offense) (Synopsis
of specifications)
Sentence announced and adjudged___________, 19__
Sentence as approved___________________________
__________________Approved________________, 19__
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per_____________________________________
Released from confinement___________________, 19..
(Name, grade, and organization)
______C. M.,_______A. W___________, 19___________ (No.) (Date of offense) (Synopsis
of specifications)
Sentence announced and adjudged___________, 19..
Sentence as approved___________________________
__________________Approved________________, 19..
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per______________________________________
Released from confinement____________________, 19. _
(Name, grade, and organization)
______C. M.,_______A. W.___________, 19___________
(No.) (Date of offense) (Synopsis
of specifications)
Sentence announced and adjudged___________, 19..
Sentence as approved___________________________
------------------Approved________________, 19_.
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per______________________________________
Released from confinement____________________, 19__
(Name, grade, and organization)
______C. M.,_______A. W.___________, 19___________
No.) (Date of offense) (Synopsis
of specifications)
Sentence announced and adjudged___________, 19__
Sentence as approved___________________________
------------------Approved________________, 19..
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per_____________________________________
Released from confinement___________________, 19__
(Name, grade, and organization)
CLASS E ALLOTMENTS
Class E allotments of pay authorized as follows:
$------per month for______months, commencing
______________________________________, 19. _, and expiring_________________, 19.., in favor of___________________________
for the purpose of_________________________
Discontinued__________, 19__, reason_______
W. D., A. G. O. Form No. 30, mailed to Finance Officer, U. S. Army, Washington, D. C.,____
--------, 19.., by----------------------- (Name and grade of forwarding officer)
Acknowledgment of discontinuance received__
----------------------------------------- 19_.
GOVERNMENT INSURANCE
Deduction of pay for Government insurance authorized as follows:
Class D insurance deduction of $___per month
for----------months, commencing____________,
19.., and expiring________, 19.. for payment of
monthly premium on $__________ Discontinued
_______, 19.. reason__________________W. D., A. G. O. Form No. 30, mailed to Veterans’ Administration, Washington, D. C., on___,
19.. by____________________________________
(Name and grade of forwarding officer)
Deduction of pay for Government insurance authorized as follows:
Class D insurance deduction of $___per month
for----------months, commencing____________,
19. _, and expiring-------, 19.. for payment of
monthly premium on $__________ Discontinued
_______, 19.. reason__________________w. D., A. G. O. Form No. 30, mailed to Veterans’ Administration, Washington, D. C., on___,
19.. by------------------------------------
(Name and grade of forwarding officer)
Deduction of pay for Government insurance authorized as follows:
Class D insurance deduction of $___per month
for----------months, commencing____________,
19__, and expiring________, 19.. for payment of
monthly premium on $__________ Discontinued
_______, 19.. reason__________________W. D., A. G. O. Form No. 30, mailed to Veterans’ Administration, Washington, D. C., on___,
19-. by______________•_____________________
(Name and grade of forwarding officer) 3—6355
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ADMINISTRATION
238. Government insurance.—Paragraph 237 applies equally to entries to be made under the heading Government Insurance. If the soldier takes out National Service Life Insurance, the letter “D” is crossed out of the printed matter and the letter “N” substituted; the words “Government insurance” will be blocked out and the words “National Service Life Insurance” inserted. If no insurance is desired a statement to that effect will be entered on the first line, diagonally across the blank space under Government Insurance in red ink and signed by the soldier and initialed by the personnel officer.
11
DEPOSITS
Amount
Date
Total amount
Name and grade of finance officer accepting deposit
Initials
Doi. Ct. Doi. Ct.
_______________________________________________________________and_________/100 Dollars.
__________and___/100 Dollars.
Illi J_________________________I
and/100 Dollars.
________________________________________________________________and_________/100 Dollars.
and/100 Dollars.
I I I I I • I
and/100 Dollars.
_______________________________________________________________and_________/100 Dollars.
_______________________________________________________________and________/100 Dollars.
___________and____/100 Dollars.
T’l l I l l ' ~
_______________________________________________________________and_________/100 Dollars.
239. Page 11, deposits.—When a soldier makes a deposit, as described in section II, it is the duty of the organization commander, or agent officer who pays the organization and who receives soldier’s deposits, to furnish the unit personnel officer with the necessary data 175
TM 12-250
239 ADJUTANT GENERAL’S DEPARTMENT
for entry on page 11 of the service record. This is usually accomplished by sending the unit personnel officer a certified true copy of the soldier’s deposit book showing the deposits made. From such data the unit personnel officer makes entry in the service record. On the top line is entered the amount of the current deposit, and on the second line the total amount of money the soldier has on deposit, written out in words for whole dollars and figures for amounts less than 1 dollar, as “Twenty-five and 50/100.”
176
12
CLOTHING ACCOUNT
CLOTHING DRAWN
Money Money
Date of issue value Initials Date of issue value Initials clothing clothing
GRATUITOUS ISSUE OF CLOTHING
CLOTHING SETTLEMENTS
Date Due soldier Due United States ^^ohected^^ Initials*
PAY DETAINED BY COURTS MARTIAL ENTERED ON PAY ROLL
Amount
Tvlontn Vou. Name and grade of Accounts
No. finance officer for
Doi. Ct.
_________19_______________________________________________•_____
—-________, 19__________________________________________________
----------,19___________________________________________________
, 19
ADMINISTRATION
TM 12-250
240-242
240. Pay detained by courts martial entered on pay roll.—A court martial may include in its sentence a prescription that a given amount of the pay of an enlisted man be detained. (See sec. II, this chapter.) When such detention has been entered on the pay roll, the fact of such, entry, together with the data indicated in this section of the service record, is entered therein. A typical entrv might be: “Aug 1942—10.00—1056—Capt Martin C. Woodring-—8/42.”
241. Page 12, clothing account.—Since the monetary clothing accounts of enlisted men are suspended during the current emergency, no entry need be made on this page. (See sec. II, this chapter.)
REMARKS—Financial
Under this heading will be shown all financial matters not entered elsewhere such as stoppages for loss of or damage to Government property, amounts due on account of partial payments, overpayments, etc.
Enlistment allowance of$__________________________
for the grade of_________________________________
paid by__________________________________________
on___________________________________________ 18-
Entitled to travel pay to_________________________
(Place at which accepted for previous enlistment)
242. Pages 13 and. 14, remarks—financial.—a. Under this heading will be shown all financial matters not entered elsewhere, such as stoppages for loss of or damage to Government property, amounts due on account of partial payments, overpayments, etc. For typical entries see service record of Michael J. Kelsey (fig. 46) and model pay roll (fig. 27). Data for these entries are obtained from statements of charges, reports of survey, and from data furnished by the organization commander. Every time a soldier is paid, the fact of payment is also entered on this page, in the column headed Roll on Which Collected. This entry is made after the pav roll is returned by the organization commander or agent officer to the unit personnel officer, and
489313°—42-12 177
Received no travel pay upon discharge on---------- -----
____________________________________________ 19___to reenlist.
Description and amount due U. S. US/F
Date soldier c™d
TM 12-250
242 ADJUTANT GENERAL^ DEPARTMENT
is usually noted in this manner: “Pd 8/31/42.” On this page, also, is entered (at the reception center or by the unit personnel officer at the soldier’s first station) the point to which he is entitled to receive travel pay upon separation. If the soldier receives an enlistment allowance, that fact is also entered. If he is sick not in line of duty and receives the $5.00 monthly allowance for personal expenses, the fact, date, and amount of such payment are entered on this page as additional pay.
b. Under the Pay Reservation Plan for the Purchase of Defense Savings Bonds, a soldier (also officers, Army nurses, and warrant officers) may purchase Defense Savings Bonds on the installment plan, by having money reserved and deducted from his pay in any amounts in multiples of $1.25. (See Cir. No. 215, W. D., 1942.) The soldier authorizes such reservation on W. D. Form 29-5, which is made in quadruplicate; the original and first copy are sent direct to the Chief of Finance, Defense Bond Division, New Armory, 19t,h and A Sts. NE., Washington, D. C.; the triplicate copy is retained by the unit personnel officer, and the quadruplicate copy by the soldier, who is called the “subscriber.” When a soldier subscribes for Defense Savings Bonds under this plan and executes W. D. Form 29-5, the unit personnel officer will make entry in the service record under Remarks—Financial, substantially as follows: “Class A pay reservation $ per month from-------19-” If the soldier discontinues---------------------------------the pay reservation, a remark will be entered in the service
record, under Remarks—Financial, as follows: “Class A pay reservation $_________________________per month from _19_discontinued.”
c. When an enlisted man is retained in service after the date of expiration of enlistment for the purpose of treatment for a disease or injury whether in line of duty or not in line of duty, a reference to Remarks—Financial will be made on page 7 under the heading Absence Subsequent to Normal Date of Expiration of Term of Enlistment and the following entry under Remarks—Financial will be made: “Retained in service for treatment from________to___________”
15
RE M A R K S —A d ministr ativ e
Under this heading will be shown all administrative matter not shown elsewhere and not of a character authorizing pay. Show wounds, battles, engagements, etc., and such other entries not set forth elsewhere as may be required to make soldier’s record complete.
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ADMINISTRATION
243. Page 15, remarks—administrative.—a. Under this heading, the personnel officer of the induction station (or the officer opening the service record) enters the remark: “Period of service of selectee governed by Service Extension Act of 1941,” followed by officer’s initials. The next entry on this page will be a statement of the soldier’s religious preference or a statement that he does not care to state a preference. (See Cir. No. 150, W. D., 1942.) All administrative matters not shown elsewhere and not affecting pay will be entered on this page. Show also: wounds; injuries; campaign badges, with character of badge issued, its number, and the service for which granted; qualification in arms which does not carry additional pay; change in insurance beneficiary, if made; dates of arrest by civil authorities, nature and date of commission of offense, etc.; dates of return from foreign service; record of prescription of spectacles; record of motor vehicle driver and mechanic award; change in marital status with date; “favorably” or “unfavorably” considered for award of Good Conduct Medal to be entered in case of transfer; “not recommended” for Good Conduct Medal in appropriate cases upon discharge. Regular Army Reservists must have entry here showing date soldier reported for duty.
b. Commanding officers will bring to the attention of noncitizens who are members of their commands the pertinent portions of Circular No. 120, War Department, 1942, concerning naturalization, and the fact that such has been done will be shown under Remarks—Administrative in the service record.
c. The fact that the soldier has been issued the Soldier’s Handbook, (FM 21-100), with the date of issue and the initials of the personnel officer, will be entered under Remarks—Administrative.
d. The amendments to the National Service Life Insurance Act will be explained to all enlisted men at reception centers or in organizations as set forth in Circular No. 7, War Department, 1942. The fact that this has been done will be shown under Remarks—Administrative.
244. Pages 16 to 22 inclusive, indorsements.—a. Whenever a soldier is transferred, placed on detached service, deserts, or is discharged, his service record will be indorsed. When he is transferred, it will be indorsed to the commanding officer of the organization to which transferred, and forwarded to him. When he is placed on detached service, it will be indorsed to the commander of the organization with which the soldier is placed on detached service. It will not be indorsed when a soldier is merely attached to another organization for rations or quarters, or both. When a soldier is transferred the indorsement will show in the spaces provided the authority for such
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244 ADJUTANT GENERAl/s DEPARTMENT
transfer, that is, the special order and headquarters issuing order, with order number, paragraph number, and date.
16
INDORSEMENTS
These indorsements are filled out in all cases when a soldier deserts or is transferred from one company or detachment to another company or detachment and in all changes of station except with an organization.
These indorsements will not be used when a soldier is only attached to another organization for either rations or quarters or both.
1st Ind.
This soldier was transferred to____________________________
per______________________________________________________
and left this organization_________________________ 19___
He was last paid to include__________________________ 19___
by-----------------------------------------------------____~~~~
(Name and grade of finance officer or agent officer, if any)
Due United States; if nothing, so state___________________________
‘Due soldier at date of_______________________________
This soldier a Class E allotment running which has
been deducted from his pay to include_________,19
This soldier has authorized a Class D deduction for Government insurance which has been deducted from his pay to include________________________________________,19____
His character is______________________________________
% Efficiency rating as soldier__________________________
I have personally verified all entries in this indorsement.
(Name)
(Grade and organization)
This soldier reported ____________________________ 19_
‘Here enter any amounts due soldier and not paid to date, such as monetary allowance in lieu of quarters and subsistence: if nothing, so state.
fStrike out words not applicable.
b. The first line of the indorsement will contain the headquarters, name, and location of the regiment or separate battalion which exercises administrative control over the company or detachment to which the soldier is at present assigned or attached, together with the date. It will be addressed to the commander of the organization to which the soldier is being transferred. The fact of transfer and the authority therefor will be stated, and the date the soldier left the organization from which he is being transferred. The indorsement will show the date to which the soldier was last paid, and the name and grade of the disbursing officer on whose accounts he was paid. It will show any amount of money due by the soldier to the United States, together with the item or appropriation to which repayment should be credited; debts due Government instrumentalities; pay due soldier; his allotments, and the date to which such allotments have been deducted. The soldier’s character and efficiency rating will be shown in ink and will be initialed by the company or detachment commander. All
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TM 12-250
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ADMINISTRATION
23
FINAL INDORSEMENT
(Company or detachment)
(Place)
__________,19....
To The Adjutant General:
(Last’ (First (Middle’ (Army name) name) initial) serial No.)
’(Grade) ’ (Organization)
was separated from the service by reason of----------
_ _________________on_____________________
(Date)
at_________________authority-------------------------
(Place)
Retained in service_______days to make good time lost (A.
W. 107).
Absent from duty__________days subsequent to normal date of
expiration of term of enlistment.
Retained in service_______days for convenience of the Gov-
ernment on account of-----------------------------------
His character is-------------------------------------------
Efficiency rating as soldier-------------------------------
"“Final statement furnished. "“Paid on final pay roll.
"“Discharge certificate furnished, W. D., A. G. 0. Form No. 55, 56, 57.
Due United States; if nothing, so state--------------------
f Due soldier at date of---------------------------------------
Address furnished for future references:----------------—
(Number and street or rural route)
(City, town, or post office) (State or country)
Signature of soldier:
I have verified the foregoing entries.
Name signed-----------------------------------
Name typed or printed-------------------------
(Grade and organization)
"“Strike out words and figures not applicable.
fHere enter any amounts due soldier and not paid to date, such as monetary allowance in lieu of quarters and subsistence; if nothing, so state.
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TM 12-250
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entries in the indorsement will be verified by the unit personnel officer, who will sign the indorsement. Upon the soldier’s reporting to his new station, the personnel officer of the new command will enter the date he reports on the bottom of the indorsement. For a model of an indorsement covering a transfer, see figure 46.
245. Page 23, final indorsement.—When an enlisted man is discharged or dies, his service record is closed by final indorsement and forwarded to The Adjutant General. The indorsement form itself and AR 345-125 will explain fully how this final indorsement is to be made in the several types of separation.
246. Page 24.—On the first line, in the column headed Initials the officer who made the entry on page 15 will place his initials; and in the column headed Name, Grade, and Organization, he will type or print his name, grade, and organization. Each officer initialing an entry in the service record at any time should identify his initials in similar manner on page 24.
24
Initials Name, grade, and organization (Typewritten or printed)
247. Miscellaneous service record matters.—a. Upon receipt of a service record at a post, camp, station, or regimental or separate battalion headquarters, the personnel officer will send it to the commanding officer of the company or detachment to which the soldier is assigned or attached, in order that his immediate commanding officer may abstract from the service record such information and data as may be desired. The service record will then be returned to the unit personnel section, where the personnel officer will complete the indorsement assigning the soldier to his company or detachment, and will make such other entries as may be pertinent at that time. The service record remains in the custody of the unit personnel officer, who causes entries to be made, and who initials such entries from time to time as may be necessary.
b. When an enlisted man is transferred, his service record is sent to the commanding officer of his new station in a sealed envelope. It is sent by mail if the enlisted man is transferred alone; but if transferred as a member of a group, the service records of all men of the group
182
TM 12-250
ADMINISTRATION 247-249
carefully sealed in an. envelope, are sent in custody of the senior noncommissioned officer or soldier of the group.
c. The final resting place of all service records is the War Department. After service records are closed and final indorsements made, they will be forwarded to The Adjutant General.
d. For instructions covering lost service records, action in case of general prisoners dishonorably discharged and prisoners honorably restored to duty, and requirements regarding extracts of service records, see AR 345-125.
Section II
PAY AND ALLOWANCES OF ENLISTED MEN
248. General provisions.—a. No man enlists in the Army solely to accumulate a fortune. On the contrary, many men, especially selective service trainees, make a real financial sacrifice in order to serve their country in the armed forces. Pay and allowances are therefore of major importance to every man in the Army. The prompt payment of amounts due and the prompt and equitable administration of the regulations governing additional pay and allowances, deductions, forfeitures, and stoppages are of paramount importance in maintaining high morale in any organization.
b. It is a responsibility of the unit personnel officer to see that all records and document^ necessary for the prompt payment of all men of the command are correctly prepared and submitted to the disbursing officer in ample time to permit the payment of all organizations on the last day of the month. It is a responsibility of the company commander to see that all pertinent data affecting the pay and allowances of his men are furnished to the unit personnel section in ample time to permit entry on current pay rolls or other documents.
c. Before going into a detailed description of the mechanics of preparing pay rolls and other documents having to do with any phase of pay and allowances, a general discussion is pertinent. In this manual, whenever the term enlisted men is used, it applies to all enlisted men, regardless of component or source. In those few cases where a provision applies only to enlisted men of the Regular Army or other component, that fact, is specifically stated.
249. When paid.—Troops will be paid every month unless circumstances prevent; in which case, the disbursing officer charged with the payment will promptly report the fact of nonpayment and the reasons to the Chief of Finance. Payment will be made at the end of the month, or as soon thereafter as practicable. Arrears of pay shall at no time exceed 2 months, unless circumstances render further arrears
183
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249-251 ADJUTANT GENERAl/s DEPARTMENT
unavoidable. Troops at posts, camps, and stations, or in the field, will be paid in person by disbursing officers or their agent officers assigned to such duty by proper authority. At places beyond the limits of express delivery, the commanding officer will furnish the necessary transportation and escort for the disbursing officer or agent officer designated to make payment to the troops at such place. At such places where checks may be negotiated and it is impracticable for payments to be made in person, payments may be made by individual checks. (See AR 35-1320 and AR 35-2320.)
250. How paid.—Enlisted men are usually paid on War Department Forms, No. 366 (Public Voucher—-Pay Roll of Enlisted Men), No. 366a (Public Voucher—Pay Roll (inside sheet)), and No. 366b (Change List). These pay rolls are employed for the regular monthly payment of a command and are referred to as the organization pay roll. The same forms are used for the supplemental pay roll, which is what its name implies, and which is used to pay groups of men who were not paid on the regular organization pay roll. The forms are also used for partial payment rolls; and in some cases they may be used for final pay rolls, as when a number of men of one organization are to be discharged at the same time. An enlisted man on duty at a place where no officer is available to prepare a pay roll will be paid on War Department Forms Nos. 366 and 366a (Public Voucher— Pay Roll of Enlisted Men) prepared by the officer having custody of the enlisted man’s service record. Enlisted men may also be paid on Forms Nos. 366, 366a, and 366b when their names do not appear on the regular organization pay roll. Although no Army Regulations specifically cover the use of this form, it is generally used to pay the $5.00 per month allowance given men who are sick in hospital on a nonpay status, for men who join the organization by transfer after the submission of the regular organization pay roll, and for men returning from furlough or going on or returning from detached service after the regular payment of the command. Individual enlisted men, upon discharge, are paid on Final Statement War Department Form No. 370 (Public Voucher—Final Statement of Account of Soldier). The preparation of all these forms is discussed in section III, this chapter.
251. Rates of pay.—a. The basic rates of pay are established by the Temporary Pay Readjustment Act of 1942, which is effective from June 1, 1942, until 1 year after the close of any war in which the United States was engaged on February 16, 1942. These rates, for enlisted men, are given in the following table:
184
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ADMINISTRATION
PAY TABLE—ENLISTED MEN—MONTHLY RATES
Grade Rank Monthly pay 20 percent additional while on foreign service Total
First _ _ _ Master sergeant and first sergeant. Technical sergeant- $138. 00 $27. 60 $165. 60
114. 00 22. 80 136. 80
Third Staff sergeant and technician third grade. Sergeant and technician fourth grade. Corporal and technician fifth grade. Private first class 96. 00 19. 20 115. 20
Fourth 78. 00 15. 60 93. 60
Fifth 66. 00 13. 20 79. 20
54. 00 10. 80 64. 80
Seventh 50. 00 10. 00 60. 00
b. The Temporary Pay Readjustment Act of 1942 also provides that for every 3 years of service, not exceeding 30 years service, base pay of each grade will be increased by 5 percent, and that active Federal service in any of the services mentioned in the act (Regular Army, Navy, Marine Corps, Coast Guard, or the Reserve components thereof; service in the active National Guard of the several States, Territories, and the District of Columbia; service in the Enlisted Reserve Corps of the Army, the Naval Reserve, the Marine Corps Reserve, and the Coast Guard Reserve) will be counted.
c. The act also provides that an enlisted man of the first three grades having a dependent may be paid the monthly allowance for quarters authorized by law ($1.15 per day) if not furnished quarters in kind, or if, because of competent orders, his dependent cannot occupy with him the Government quarters assigned him. This provision is applicable to enlisted men on foreign or insular stations, such as Hawaii, Puerto Rico, Panama, and Alaska, where, during the period of the war, dependents are not allowed to accompany enlisted men or to remain with them.
d. The provisions for commutation of rations and quarters while in travel or detention status, as heretofore provided by laws and regulations, continue in force. These are explained elsewhere in this manual.
252. Additional pay and allowances—Enlisted men may receive additional compensation over and above the base pay of their grades (including longevity pay as explained in par. 2736) for reasons outlined below. Unit personnel officers and company commanders in
185
TM 12-250
252-253 ADJUTANT GENERAL'S DEPARTMENT
checking the computations of pay as entered on pay rolls by disbursing officers should check each man’s record against the items listed below to assure that all men of the company draw all pay to which they may be entitled
a. Additional pay for honors and awards.—AR 35-1500 quoting the pertinent statutes, provides that: “Each enlisted man of the Army to whom there has been or shall be awarded a medal of honor, a distinguished-service cross, or a distinguished-service medal shall, for each such award, be entitled to additional pay at the rate of $2 per month from the date of the distinguished act or service on which the award is based, and each bar, or other suitable device, in lieu of a medal of honor, a distinguished-service cross, or a distinguished-service medal, as hereinafter provided for, shall entitle him to further additional pay at the rate of $2 per month from the date of the distinguished act of service for which the bar is awarded; and said additional pay shall continue throughout his active service, whether such service shall or shall not be continuous; but when the award is in lieu of a certificate of merit, * * * the additional pay shall begin with the date of the award.” An amendment to the law grants the same additional pay to holders of the distinguished flying cross or the soldier’s medal. Proper remarks to make on the pay roll when an enlisted man is entitled to the additional pay under the regulation quoted above will be found in section III. Source of information is page 6 of service record.
b. Additional pay for parachute and flying duty.—Additional pay in the amount of 50 percent of the base and longevity pay, including pay for distinguished service awards, will be given enlisted men required by competent orders to participate regularly and frequently in aerial flights. (AR 35-1480.) The same increase in pay is granted enlisted men who are parachutists, or are undergoing training for rating as parachutists. (AR 35-1495.) The conditions under which such additional pay may be paid are fully set forth in AR 35-1480. Standard Form No. 1051 (Flight Certificate and Schedule) will be submitted with the individual voucher of enlisted men who are paid on individual voucher; and Standard Form No. 1051a (Flight Certificate and Schedule (Enlisted Men)) will accompany each pay roll on which a number of enlisted men are to be paid regular pay of their grade, plus the additional flying pay. Source of information is page 5 of service record—military qualifications.
c. Additional pay for foreign service.—See table in paragraph 251a.
253. Pay of aviation cadets.—The base pay of aviation cadets is $75 per month including the extra pay for flying risks as provided by
186
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253-256
ADMINISTRATION
law. Aviation cadets also receive a ration allowance not to exceed $1 per day, and their other allowances are those of a private first class. This subject is covered in AR 35-2580.
254. Travel pay.—a. An enlisted man discharged from the Army, except for punishment for an offense, is entitled to travel pay at the rate of 5 cents per mile for the official distance from the place of discharge to the place of his acceptance for enlistment, enrollment, or muster into the service. The source of information is page 13 of service record. In the case of selective service trainees, the travel pay is paid to the location of the local board to which they reported for transportation to an induction station. (See AR 35-2560, AR 35-4890, and AR 170-10.)
b. Enlisted men traveling on duty may be authorized to perform such travel by privately owned conveyance under certain conditions to be determined by the officer ordering such travel and may, under conditions set forth in AR 35-4540, be reimbursed for such travel at the rate of 3 cents per mile. For travel by commercial aircraft, actual expenses not to exceed $8 per day, or a per diem allowance of $6 per day is authorized (AR 35-4540). Where reimbursement is made on the basis of actual expenses, the traveler must secure a receipt for every expenditure for which reimbursement is to be claimed, and must submit such receipt as a subvoucher to his expense voucher.
255. Enlistment allowance.—Section 9, Act of June 10, 1922, as promulgated to the service in AR 35-2420, provides for the payment of an enlistment allowance of $50 multiplied by the number of years of service in the enlistment from which discharged for an enlisted man of the first three grades who reenlists within a period of 3 months after discharge. For all other grades the allowance is $25, multiplied by years of service. The conditions under which such allowances may be paid, and how they are paid, are fully covered in the regulation cited. The source of information is page 13, service record. The payment of this allowance is suspended for the duration of the war.
256. Monetary allowance in lieu of rations and quarters.—To each enlisted man not furnished with quarters or rations in kind, there shall be granted, under such regulations as the President may prescribe, an allowance for quarters and subsistence, the value of which shall depend on the conditions under which the duty of the man is being performed, and shall not exceed $4 per day (AR 35-4520). This applies to enlisted men in a travel status where it is impracticable for the Government to furnish cooking facilities or rations in kind, or quarters in kind. An example of when the mone
187
TM 12-250
256-260 ADJUTANT GENERAl/s DEPARTMENT
tary allowance in lieu of rations and quarters as prescribed in AR 35-4520 may be paid is when an enlisted man is traveling on official orders from one station to another-—alone or in a small group—where no Government facilities are available for furnishing rations or quarters. The conditions under which this allowance may be paid, the rates under varying conditions, authority to order payment, and other details are fully covered in AR 35-4520. Monetary allowances in lieu of quarters and rations are also payable to enlisted men who are on duty away from posts and stations at which messing facilities are available; for example, enlisted men on duty at recruiting stations. Current special orders are the source of information for this subject.
257. Commutation of quarters for enlisted men of first three grades.—Enlisted men of the first three grades who have dependents, as defined in section 3 of the Temporary Pay Readjustment Act of 1942 (lawful wife, children or stepchildren under 21 years of age, or dependent father or mother) are entitled to commutation of quarters at the rate of $1.15 per day, where Government quarters are not furnished. (See par. 251c.)
258. Men authorized to mess separately.—It is the general practice to permit married noncommissioned officers and privates to mess away from their organization messes, and to allow them to draw in money at the end of the month the monetary value of the garrison ration plus 10 percent. This would also apply in the case of a noncommissioned officer to whom has been furnished quarters for his family on the post, or to a noncommissioned officer living off the post with his family.
259. Commutation of rations for men on furlough.—Men on furlough are entitled to commutation of rations for the time on furlough. The commutation value of the ration for furlough purposes is published annually by the War Department in general orders, circulars, or bulletins and is generally the value of the garrison ration for the period. Source of information: furlough itself, morning report, and service record.
260. Gratuities.—a. Section I of the Act of December 17, 1919 provides for the payment of a gratuity equal to 6 months’ pay for officers, warrant officers, and enlisted men upon death while in the service. Regulations governing the conditions and methods of payment of this gratuity are published in AR 35-1540.
b. A gratuity is also paid any person in the military service who is sick in hospital under the provisions of AR 35-1440 and not in line of duty. Any officer, warrant officer, or enlisted man who loses more than 1 day of duty under AR 35—1440 forfeits all pay (but not allowances) for the time so lost. However, if the soldier is sick in hospital
188
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260-262
ADMINISTRATION
not in line of duty for more than 1 month he will be paid a gratuity of $5.00 for each full month for personal expenses. A month is the period from a date in 1 month to the next preceding date in the following month, both dates inclusive. Example of morning report entry: Sick in hospital, AR 35-1440, June 10-July 19, incl.
261. Allowances.—The Servicemen’s Dependents Allowance Act of 1942 provides for the payment of monthly Government allowances to dependents of enlisted men, in the amounts and under the conditions listed below:
a. To enlisted men fourth to seventh grades the Government allows $28.00 a month for a dependent wife; $40.00 a month for wife and one child; $20.00 a month for a child and no wife; and $10.00 a month for each additional child; and $20.00 a month to a former wife, now divorced, who is allowed alimony by the divorce decree. These are known as class A allowances.
b. Class B allowances: For parent (including grandparent), grandchild, brother, or sister who is dependent upon the soldier for a substantial portion of his or her support; $15.00 for one parent, $25.00 for two parents, $5.00 for each grandchild, brother or sister; but not more than $50.00 in the aggregate for class B.
c. Class A allowances require a deduction of $22.00 a month from the soldier’s pay. Class B allowances are optional with the soldier, but if the Government allowance is claimed, the soldier must allot $22.00 a month of his pay. If both a class A and a class B allowance are claimed, the soldier must allot $27.00 a month of his pay.
d. Allowances under this act may accrue from June 1, 1942. In order that the allowances may accrue, it is essential that the soldier’s allotments for this purpose begin on June 1, 1942. Men who were in the service on June 1, or who enter the service after June 1, and who intend to apply for the allowances, must make the soldier’s contribution ($22.00 or $27.00 a month), beginning with their June pay, or with the pay of the first month after their induction or entry into the service. In the event of subsequent disapproval of applications for payment, refunds of deduction will be made. Applications are made on W. D., A. G. O. Form No. 625 (Application for Family Allowances) (see fig. 24) when an enlisted man signifies his intention to make such a deduction, or when the application is filed by or on behalf of a person entitled to receive payments under the Servicemen’s Dependents Allowance Act of 1942.
262. Voluntary allotments of pay will be discontinued or adjusted where necessary so as to insure that soldier’s pay, exclusive of possible court-martial forfeitures, will be sufficient to meet his contribu-
189
TM 12-250
262 ADJUTANT GENERAL^ DEPARTMENT
Do not write in this space WAR DEPARTMENT
application number APPLICATION FOR FAMILY ALLOWANCES
X— (Servicemen’s Dependents Allowance Act of 1942)
Date .August 1...........IM2
I. (a) Soldier______P.®an..„...................................3.5.^.9319.4. Private
(but name) (First ue«) (Middle name) (Army aerial number) (Present Army grade (private, corporal, sergeant, etc.))
......'l&i ^afllP ohelbj/j Hiss. Harried ;.hite
(Soldier-. Army mailing addree.> (Single, lurried.'diJoreedl’* ".(Race)*.
154 Hain Street, Barberton, Ohio
(Soldier*, borne address: Number and street or R. F. O > (City. town, or T. O.) ---------------------------
I hereby apply for the family allowances authorized by law for the following-named relatives and/or dependents who are related
•to me in tho manner stated in paragraphs II and III below.
I. (6) This Space Must ALSO be Filled in When Application is Made by a Person Other than the Soldier.
(Applicant’s name) I,.....................................................................
(Last name) (First name) (Middle name) (Your relation to soldier or dependent)
(Address).. . ... .................................................................hereby apply for the family
(Number and street or R. F. D.) (City or town) (State)
allowances authorized by law for the following-named relatives and/or dependents oLlhe soldier whose name appears in paragraph I above, to whom this application pertains.
CLASS A _______
II. Lilt: Vile (ff), child (C), former wile direrced ie whom slimoij it till piyable (W. Dir.). (|( tb£w«Zu|rfo-eWA, write “Nene” is the ume cofoms.)
______________________W>m<*_________________I____________fs, _______________________ Date ot bHh of
(Last) (First) (Middle) Number and WCity- U>«n. or Suu, ReUtionship ------i-™0™:---
_________________________________________________________ N' post office Mo. I Day | Year
1 .__.Pean..........____________Elizabeth 154 Jarbert.on Ohio !
2 . ...fi.e.=m......Jtorma.........J.eau...151. wyxXx.e.et.... J Uub.er.t.oiL... Uhitt......C............2.. .22. 41.
3 _____________________________________________..................................................................
5 ......................................................................................................................
Date and place of marriage to present wife ..LisAEfiKL&p.,_.lAW.,..AJjXStQ.^..Qhlo................
Date and place of marriage to divorced wife.jQx. ............... Date of divorce...................
Amount of monthly alimony or support paymepfr-d£cb«^k^y court order or legal agreement for former wife divorced, or wife and/or child living separate and apart, $.....1 .XsZ............................................................
Date alimony or support payment ceases ........, 194... Name and location of court ......................
^>\X/tLASS B DEPENDENTS
III. List below the father, mother,[grandfather grandmother, stepfather, stepmother, either of husband or wife, person in loco parentis, brother, sister, halflflrother, -half sister, stepbrother, stepsister, adopted brother, adopted sister, grandchildren, who are dependent upon the substantial portion of their support. (If there arc none in Class B, write “None"
in the name column.)
Name Address D»w of birth of !• family
■-----------------------------------------------------------------------—— R„,.,r________
’I-1_____________<"■»» . Mo. D.y Y.„ CiS
6.............Kona............................................................................
7 Lona.................................................................................................
8.............Ilona................................................................................................
9...... ......Rone............................................................ I........
IV. Enter on the lines below the full name and address of the person or persons to whom the check or checks is or are to be made payable.
Make checks payable to—
Payments covering line Address
II and III nbove __________________________________________Number and street or R. F. D. City. town, or post office State
Lir.ie...lj...S?.9../.I....-Ar.9..Rqger.G. Pean...........154..lluin..»itreet..................Barberton..Ohio _
W. D..A. <1. O. Form No. 625 ,
June 25. 1M2 W-CT3W 1
Note.—Initiated by the enlisted man, or by a dependent of the enlisted man if he fails or refuses to apply. Copy marked “Original” to Allowance and Allotment Branch, Building Y, 20th and B Streets NE., Washington, D. C.; copy marked “Official Copy” to be placed in service record; copy marked “Applicant’s Copy” to be given to applicant. If dependent initiates request, unit personnel officer accomplishes paragraph I a and forwards to dependent making request who completes application and mails ail three copies to the above address. If claim is allowed by Allowance and Allotment Branch, Official Copy will be forwarded to unit personnel officer who will place it in the soldier’s service record. Upon discontinuance for any reason, the Official Copy is removed from the service record and placed in the soldier’s 201 file.
©Front.
Figure 24.
190
191
TM 12-250
ADMINISTRATION 262
Members of immediate family now serving in the military or naval service
V. The following-named members of (my) (the soldier’s) immediate family are now serving as soldiers, sailors, marines, or coast guardsmen (not officers) in the military or naval service.
Maine Home address Serving ia—
----------------------------------------------------------------------------- (Specify: Army. Navy. Relationahfp Age
(Lail) (Firit) (Middle) Nun.be^ and «rect or City. town, or post office State Corf, or Coant _ _
None.......................................................................................
VI. I hereby swear or affirm that al! the foregoing statements are correct and that every member of Class B for whom I claim the family allowance is dependent, to the degree indicated, upon the soldier whose name appears in paragraph I above, for support x-- ' ■"x
r (Signature)
Subscribed and sworn to before me this.1st....day
of____-AUgUSt................, 194.2 at-----—.......
Camp ShfilbyJSaaisswjpx........................... (Scal is [e and depeh^neXMist be submitted to the Allowance and Allotment Branch, Building Y) 20th and B Street.N^T-^'JZshington, D. C>-wtfhm 6 muaUrS from date of fillngppplicatjon. otherwise payment of allowance wiU be stopped.
CfuiiLiS B.‘ iiirria
.....Captain r ..Infantry..........................
Personnel Officer.
THIS SPACE TO BE USED BY THE WAR DEPARTMENT TRANSMITTING COPY OF AN APPLICATION SUBMITTED BY OR FOR A DEPENDENT OR RELATIVE TO THE SOLDIER’S ORGANIZATION
Allowance and Allotment Branch, WAR DEPARTMENT, Washington, D. C............................. 194...
To: ................-.......................-.....-...............-..................................
1. Family allowances under the Servicemen’s Dependents Act of 1942 has been authorized for the persons shown in paragraphs II and HI on the reverse side of this form.
2. Monthly deductions of ($22), ($27), ($..) must be made on the pay roll starting with the month of.
194—
3. The "official copy" of the application is to be filed with the soldier’s service record.
Bv ORDER OF THE SECRETARY OF WAR:
Adjutant General.
16-29383-1 U. 5. GOVERNMENT PRINTING OFFICE
©Back.
Figure 24.—Continued.
TM 12-250
262-263 ADJUTANT GENERAL^ DEPARTMENT
tion deduction and permit him to have a credit of at least $10 a month on pay day. In cases where a soldier in grades four to seven, inclusive, has a class E allotment for the support of a dependent and cancellation of that allotment is necessary in order to make the deduction from the soldier’s pay for the dependents’ allowance, the following notation will be made on the reverse side of the cancellation form. “Payment to continue through September 1942 under this allotment and the total so paid from date of cancellation through September 1942 is to be deducted from the first payment under the Servicemen’s Dependents Allowance Act.” This procedure will permit payment to be made of the same amount as previously allotted to dependents for the period June through September 1942 and at the same time will clear the pay roll of the class E allotment deduction and thereby protect dependents until family allowance payments start.
263. Allotments of pay.—a. See AR 35-5520 and current War Department circulars. The following classes of allotments and deductions are authorized for the purposes indicated:
(1) Class D.—By officers, Army nurses, warrant officers, and enlisted men for support of families, payment of premiums on U. S. Government Life Insurance, but not National Service Life Insurance.
(2) Class E.—By officers, Army nurses, warrant officers, and enlisted men for payment of insurance premiums to commercial life insurance companies, and for the support of families.
(3) Class F.—By enlisted men to pay their part of the allowance made for support of dependents under the Servicemen’s Dependents Allowance Act of 1942. For details of this act see paragraph 261.
(4) Class N.—For payment of premiums on National Service Life Insurance.
(5) Class A pay reservation.—For the purchase of U. S. Government War Bonds and Stamps. (See h below.)
b. The sums allotted are withheld from the pay of the individual concerned and paid by the Finance Officer, U. S. Army, Washington, D. C., or other designated disbursing officer, to the person or firm to whom allotted. The person making the allotment is termed the “allotter” and the person or firm to whom the allotment is made is termed the “allottee.”
c. How allotments are made.—Allotments will begin on the first of a month, and will be made for not less than 6 months or for longer than the duration of the war and 6 months thereafter. They may be terminated at any time upon the request of the allotter. Upon request of the soldier, the unit personnel officer will prepare, in
192
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263
ADMINISTRATION
duplicate, W. D., A. G. O. Form No. 29 (Authorization for Allotment of Pay) (see fig. 25). This form is used for all allotments, the class of allotment being specified on the margin of the form. The duplicate will be retained by the unit personnel officer and the original will be forwarded to the Chief of Finance, in time to reach him before the 10th of the month in which the allotment is to be effective. Authorization for allotment will not be prepared by agencies soliciting insurance from military personnel. Officers may prepare their own authorization for allotment forms.
d. The unit personnel officer is responsible for insuring that the allotment is immediately entered upon all pertinent records—service
.Hotmeat Division, Building X, 19th and B Streets, NE. Washington, D. C. AUTHORIZATION FOR ALLOTMENT OF PAY (See AR 35-5520) ...Uar.lfQ”d Theodore /.None.).—30259831 —j^lQQ£b..ln£antxx (Last name) (First name) (Middle initial)' (Army serial number) (Grade) (Company, regiment, or arm or service) I named above hereby authorizes a Class ip. _. ............ Venlisted man/ 7 (Type of allotment) allotment of his pay in the amount of $....XXa5.Q— P^r month for ..d.lirati.OD— months commencing , 19-™-, and expiring 19 ( ) premiums deducted from pay for month of - ........................ .™™™..-™-, 19 (Applicable to Class N insurance only (sec. IV, Cir. No. 100, W. D., 1942)) t0 Mrs. Harry _K...Hartfprd .M5_Aah.JS.tr.eet BrQQklyn._N.Y-. (Name of allottee) (Number and street or rural route) (City, town, or post office) (State) or to Mr. Harry K. Hartford - .415.. A?h..Street ...Brooklyn*..NJL_X^. (Name of alternate aliottee) (Number and street or rural route) (City, town, or post office) (State) Date of // A / / ■ / Place Ft. Dix. New Jersey FlaCe — —* (SignaturZbf allotter) Entered on service record ... .. ?'•)—--------- —— -- 19-42..
0 ’ ’ z/. ZgJ^^/AMES M. PERKINS, Capt.. 100th. Inf tr e out wor not app ica e. q J (Signature of commanding officer or personnel officer, with grade and organization) ASSt WHERE APPLICABLE TO CLASS D OR CLASS N INSURANCE, THE ORIGINAL COPY OF THIS FORM WILL BESENT ^OTHE ALLOT- Adi. MENT DIVISION, BUILDING X, 19TH AND B STREETS, NE., WASHINGTON, D. C. NO COPIES WILL BE SENT TO THE VETERANS J ADMINISTRATION, WASHINGTON, D. C„ WITH THE APPLICATION FOR INSURANCE.
c V CO W. D., A. G. O. Form No. 29 July 1, 1942
Figure 25.
record, pay card of enlisted men, and pay voucher, pay data card, and status card of officers. He will see that the allotment is entered on the pay roll or pay voucher of the individual concerned as a deduction for the month in which the allotment begins, and on all subsequent pay rolls or vouchers during the period the allotment remains in force. This action will be taken without waiting for an acknowledgment of receipt of authorization of allotment from the Office of the Chief of Finance. Receipt of Form No. 29 will be acknowledged by the Office of the Chief of Finance, Washington, D. C., on letter of acceptance issued in duplicate. Authorizations for allotment may be submitted by radio when the allotter is serving outside the continental limits of the United States, including Alaska, but the radio notifica
489313°—42---13
193
TM 12-250
263 ADJUTANT GENERAL^ DEPARTMENT
tion must be followed by the submission of Form No. 29 by mail. In case of extreme emergency, so certified by the commanding officer, radio notification of allotments may be made by persons serving in the United States. AR 310-105 lists a number of allotment forms used for the several types of allotments.
e. Allotments to individuals for the support of the allotter’s family or dependent relatives may be made by an officer, Army nurse, or warrant officer while serving or about to serve outside the continental limits of the United States, or when he has reason to believe that he is about so to serve. Under authority of letter AG 243 (5-29-42) BD-SPAAE-TS-M, June 12, 1942, the phrase “or about to serve,” or “has reason to believe he is about to serve in Alaska or beyond the continental limits of the United States,” is construed to apply to all military personnel wherever stationed. Therefore any officer, Army nurse, warrant officer, or enlisted man serving anywhere may make such an allotment. Such allotments may also be made to banks in the United States for the support of the allotter’s family or dependent relatives, or for deposit in checking or savings accounts. When allotments are made under this authority, the following statement will be made on the Form No. 29: “Authorized by paragraph 6a(6), AR 35-5520, as amended.” These allotments are class E.
The total amount of an allotment or allotments will not, in the case of enlisted men, be in excess of the allotter’s base and longevity pay. Allotments by officers, Army nurses, and warrant officers may be made in an amount not in excess of base and longevity pay and monthly subsistence allowance based on a 30-day month.
g. Prior to leaving the United States on any oversea mission, every unit commander will bring to the attention of the enlisted men of his command the desirability of making allotments to their dependents. W. D., A. G. O. Form No. 43 (Emergency Addressee and Personal Property Card) will be mailed to The Adjutant General for each enlisted man. If the soldier does not wish to make an allotment, a statement to that effect will be given on the back of the form.
h. In addition to the allotments listed above, military personnel may make allotments under the War Department Pay Reservation Plan, as published in Circular No. 215, W. D., 1942, for the purpose of purchasing United States War Bonds and Savings Stamps. For details see the circular cited. These allotments are termed “Class A pay reservations.” (See also Cirs. No. 77 and 147, W. D., 1942.)
i. Discontinuance of allotment.—Allotments (except in cases of allotments for rent ordered by the Secretary of War) are purely volun-
194
ADMINISTRATION
TM 12—250
263-264
tary, and while made for definite periods of time, may be discontinued by the allotter at any time, effective at the end of a month. In order to have an allotment discontinued prior to the time limit set in the original authorization, the allotter will make request for such discontinuance on W. D., A. G. O. Form No. 30 (Notification of Discontinuance of Allotment) (fig. 26), in the same manner as prescribed for making the original allotment. When an enlisted man makes an allotment and before the payments thereof have been reduced to the allottee’s possession, and he (the allotter) is sentenced by court martial to forfeit all pay then due (at the time of his sentence), any unpaid installments of the allotment are included and are considered
as a part of his undrawn pay, and accordingly are forfeited by the sentence of the court martial. This pertains to class E allotments only. However, in the case of class F deductions, if the application has been filed by or on behalf of dependents of the enlisted man, and has been approved by the Office of Dependency Benefits of The Adjutant General’s Office and ordered to be paid, the deduction cannot be discontinued upon the request of the enlisted man unless there has been a change in the dependency status of the payee, or the enlisted man is promoted to higher than the fourth grade of enlisted men.
264. Statutory deductions.—Enlisted men of the Regular Army only are required by law and regulation to contribute to the United States Soldiers’ Home, Washington, D. C., the sum of 25 cents per month, which is deducted from the pay of the men each month and is entered as a deduction on the pay roll or voucher on
195
_ NOTIFICATION OF DISCONTINUANCE OF ALLOTMENT
2 (So AR 3S-SSZ0)
u Hartford . _ Theodore___________(HQUffil______30259.831___________T^..G.Q...JL^_lQQth. Infantry-.
.....(First name) (Middle initial) (Army aerial number) (Grade) (Company, regiment, or arm or servxx)
$ The Cla-i E .........allotment of the I ) 1 named above in the amount of $ —Al*.52--per month commencing
ne v. as.-------, [enlisted man J
S July.1___________________________19.42 to Mrs_HMCT.K.-..Hartfordi..415..Ash.Streetx.Brooklyn,..NjYjt._____________________________
~ (Name of allottee)
*"’ Cntere^ °n Pay r°lk —ry.____________is hereby discontinued, effective _ AugUSt.__3_l.----- 1942 _
SP O because of Soldier’S request _______________________________________ Date of separation ...-N.Q_t-._S.Qpara.tfed.--------- IfcX.
Sb
g.9
g 45 Address for future reference----------------------------------------------------------- ---------------------------------------
CQ v> (Number and street or rural route) i£*y. town, or post office) . (dtate)
SPl.ce FU.Biin.Hew.Jersey.----------------------.............. ■ ------------------------
•w * (Sigrvfture of alJotter)
S’5 The 13®aB5 liwajlutp^dtomdude August 31.................... W42 allotment deducted loindude AH?.—19—.
w V> I enlisted man J
S Sj Deduction, for allotment will be continued on pey |1 until acknowledgment is received of this notification, as required by AR 35-5520.
| , September 1 ,,42 M. PERKINS. Capt., 100th Inf.
(Date) * " \ i (Signature of company commander. with grade and organization) ASSt Adj
** I Strike out word* not applicable. .................. . , , , ... .
S> When discontinuance is due to cause other than death or desertion. the allotter s signature will be affixed. or reason given why be did not sign.
• Strike out if discontinuance is due to discharge, retirement, death, or desertion.
=3
■S TTo rc°oWESW!^^
a DIVISION, dui^dino a, ADMINISTRATION, WASHINGTON, D. C.
r/n W. D., A. G. O. Form. NO. 80 M—30200-1 u. *. govsrni«nt printing office
7 July 1,1942
Figure 26.
TM 12-250
264-266 ADJUTANT GENERAL/S DEPARTMENT
which the individual is paid. This deduction is made automatically in the unit personnel section, by consulting the cover of the service record to determine whether the solder is enlisted in the Regular Army (see AR 35-2440).
265. Soldiers’ deposits.—An enlisted man may deposit his savings in amounts of $5 or more with any disbursing officer. Such savings as remain on deposit for 6 months or more will draw interest at the rate of 4 percent per annum. Deposits may not be withdrawn by the soldier during his enlistment but will be paid him with accrued interest at the time of discharge. Deposits are not subject to forfeiture by sentence of courts martial but shall be forfeited by desertion. They are not subject to sequestration for the payment of any debts owed by the soldier to the Government or any of its instrumentalities. Soldiers making deposits will be furnished with W. D., F. D. Form No. 33 (Soldier’s Deposit Book) by the disbursing officers who receive the deposits. All deposits made by the soldier will be entered in the deposit book. A record of deposits will be entered in the soldier’s service record (page 11) in the manner prescribed in AR 345-125. Upon reenlistment immediately after discharge, a soldier may have the amount of his deposits, with interest, or any part thereof, transferred to his new deposit account by making such request in writing to the disbursing officer who pays him on final statement. A copy of such request will be filed with the final statement. For full details covering deposits see AR 35-2600.
266. Stoppages against pay.—a. All or any portion of the pay of an enlisted man may be stopped to satisfy indebtedness to the Government or its instrumentalities. Indebtedness for which pay may be stopped may be accrued through the loss, damage, or destruction of public property through carelessness and neglect; through unauthorized absences; as a result of approved findings and sentences of courts martial; and as a result of sickness or injury not in line of duty or as a result of the soldier’s own misconduct, when such illness or injury results in absence from duty for more than 1 day. Organization commanders and unit personnel officers should bear in mind that the stoppage of pay against an enlisted man is a very serious matter for the man concerned. The officer who takes the action putting a stoppage into effect must be sure of his ground. How data on stoppages are obtained for the pay roll is explained in section HI.
b. Unauthorized absences as affecting pay and allowances.—(1) This subject is fully covered in AR 35-1420. It should be carefully studied before any determination is made effecting stoppages or forfeitures of pay and allowances because of absence.
196
TM 12-250
ADMINISTRATION 266
(2) In case of AWOL or desertion or overstaying furlough or pass without having been granted an extension, the company commander should make proper entry in the morning report remarks section and the proper entry in the strength section Also, as a matter of sound administration, he should immediately take into his possession and inventory all Government property left by the soldier. If there is a shortage, it should be entered on a statement of charges. The procedure in case of desertion will be fully described in a subsequent section. The unit personnel section, of course, makes a report of change card from the morning report remarks. When the abstract of the morning report remarks gets to the service record group, a proper entry is made in pencil, on page 7, section (a). This acts as an estoppel of pay. An enlisted man is not entitled to pay or allowances for time lost while on unauthorized absence, but he again enters a pay status on the date of his return to military control. If he is to be brought to trial before a court martial, he will not be paid until his case is disposed of.
c. Forfeitures of pay as result of court-martial sentences.—(1) Court martial may sentence an enlisted man to forfeit not to exceed two-thirds of his pay (as distinguished from allowances) for a period of not to exceed 6 months. For the purposes of pay as affected by court-martial sentence, longevity is considered as pay and not as an allowance. Hence longevity is subject to forfeiture by sentence of the court. In the case of a sentence of dishonorable discharge, the sentence may also include forfeiture of all pay and allowances. Forfeitures ordered by approved sentences of courts martial constitute a debt due the United States. A court martial may also include in its sentence a detention of pay, in which case the amount detained will be paid the enlisted man on final statement at the time of his discharge. This subject is fully covered in AR 35-2460.
(2) Forfeiture imposed by the approved sentence of a court martial is charged against the monthly pay of an enlisted man beginning with the first of the month in which the sentence is imposed, and will become and remain a fixed indebtedness to the United States until fully satisfied. From the standpoint of pay roll procedure, the example given below shows how the necessary records are accomplished.
(3) Example.—(a) Private Sims goes AWOL on June 2. The proper entry is made in the remarks section of the morning report: “Pvt Sims dy to AWOL 1600.” The unit personnel officer, or the proper clerk in the unit personnel section, makes a report of change card (W. D., A. G. O. Form No. 303) on Private Sims. An abstract of the morning report remarks goes to the service record
197
TM 12-250
266 ADJUTANT GENERAl/s DEPARTMENT
group of the unit personnel section, which makes an entry, in pencil, on page 7, section (a), of Sims’ service record, showing that the AWOL began on June 2 This acts as an estoppel of the pay of Private Sims. On June 9 Private Sims returns to his company. The company commander picks him up with the following remark in the morning report: “Pvt Sims AWOL to dy 0600,” providing he decides that Private Sims’ case does not warrant placing him in confinement. However, if he does decide that Private Sims should be placed in confinement, he would enter as the remark in the morning report: “Pvt Sims AWOL to conf 0600.” The unit personnel section would make another report of change card on Private Sims showing his return from AWOL to duty or confinement as the case may be; and the entry already made in pencil on page 7 of the service record would be completed in ink, to show date of departure, date of return to military control, and total number of days absent. In this connection, the day of departure is a day of absence, and the day of return is a day of duty. So Private Sims is absent without leave for 7 days. He automatically forfeits all pay and allowances for those 7 days, regardless of any court martial or other disciplinary action which may result from his conduct in this instance. The entry on page 7 of the service record is the basis of the remark to be entered on the pay roll. Since the soldier returned to military control on June 9, it is quite probable that a court martial will have acted in the matter before the organization pay roll is made up; in which case, the pay roll remarks would be governed by the action of the court martial, as approved by the reviewing authority.
(6) The approved findings of the court martial, either promulgated as a court-martial order in the case of a general or special court martial, or as an approval on the record of trial in the case of a summary court, would pass through the unit personnel section as a matter of administrative routine. From the court-martial order or the approved record, the unit personnel section would secure the data for entry in the service record on pages 8 and 9. From the service record entry the data would be transcribed as a remark in the pay roll, thus actually effecting the forfeiture.
(c) Private Sims may or may not have been placed in confinement immediately upon his return to the company. His pay is automatically forfeited for the 7 days he was absent. If upon his return he had been placed in confinement, he would have accrued pay during the period of such confinement, but the pay thus accrued would be held in abeyance until the action of the court martial was made known by the reviewing authority. Should the sentence of the court martial,
198
TM 12-250
ADMINISTRATION 266
as approved, impose forfeiture of pay without confinement, Private Sims would be released from confinement on the day of the promulgation of the sentence; and at the end of the month, he would be entitled to receive pay for the days he was in confinement, subject of course to the amount of the forfeiture imposed—that is, a full month’s pay less the 7 days’ pay forfeited while absent.
cl. Stoppages for lost, damaged, or destroyed property.—An enlisted man is liable for the monetary value of public property issued to him for use in the performance of his duties. This includes articles of clothing and equipment. Collection of such stoppages is effected on a statement of charges. For detailed description of procedure, see section IV.
e. Fraudulent enlistment as affecting pay.—(1) A. W. 54 provides that any person procuring himself to be enlisted in the military service by means of willful misrepresentation or concealment as to his qualifications for enlistment shall be punished as a court martial may direct. Enlistment of an individual in the Army sets up a contractual relationship between the individual and the Government. Such an enlistment, secured by fraud, is not void per se, but is voidable at the option of the Government only. Hence, if the Government chooses to waive the fraud, the contract of enlistment is valid, and the soldier is entitled to pay and allowances just as though no fraud were involved. But if the Government chooses to exercise its option and void the contract of enlistment, the soldier is not entitled to any pay and allowances for the period he has served. This subject is fully covered from the standpoint of administration in AR 35-1460.
(2) When the organization commander or the unit personnel officer has reason to believe that any soldier has enlisted fradulently, he should at once make an investigation; and, if such investigation reveals that the soldier is probably guilty of fraudulent enlistment, the organization commander should then prepare a set of courts-martial charges under A. W. 54. The determination as to whether or not the soldier will be brought to trial, thus determining whether or not the Government will void the contract of enlistment, rests with the officer having general court-martial jurisdiction over the command. In the event that the soldier’s name has already been entered on the organization pay roll at the time of the discovery of the probable fraud, he will not be paid. In that event, his name will be “red-lined” on the pay roll at the time of payment of the other men. No entry will be made on the service record pending determination of the issue by a court martial, or the determination by the officer having general court-martial jurisdiction as to whether or not
199
TM 12—250
266 ADJUTANT GENERAL’s DEPARTMENT
the soldier will be brought to trial. If it is determined that the Government will accept the enlistment contract as valid, the soldier is restored to duty and is paid on the next pay roll.
/. General remarks concerning stoppages.—(1) In considering stoppages against a soldier’s pay, it should be borne in mind that whenever any part of a soldier’s pay for a certain month has been legally forfeited by approved sentence of a court martial or otherwise legally withheld, no other stoppage shall be applied against his pay for that month which will reduce the net amount received below a sum equal to one-third of his authorized rate of pay for that month. The words “rate of pay”include base pay and longevity pay. If a partial payment has been made to the soldier, that amount, of course, is deducted from the total amount due; and the stoppage runs against the remaining balance, with the one-third left as a free balance to be paid. In the case of a deserter or a soldier given a dishonorable discharge, stoppages may be made against the total amount due, except that travel pay is not subject to stoppage for indebtedness.
(2) The Secretary of War may authorize the remission and cancelation of any unpaid balance of indebtedness against an honorably discharged soldier, so that no indebtedness will stand against him as a civilian, or as a charge against his future pay if he reenlists (see AR 35-2440).
(3) (a) Stoppages will be collected in the following order of precedence:
1. Overpayment.—When a disbursing officer makes an incorrect payment to a soldier as a result of error in computation, or because of an incorrect remark on the pay roll, he will at once notify the unit personnel officer, who will cause appropriate remarks to be made on the next organization pay roll, so that the overpayment may be collected on the next roll.
2. Government insurance premiums payable by allotment of pay.
3. Allotments of pay, when the allottee has already been paid by the United States.
4- For ordnance property lost, damaged, or destroyed.
5. For signal property lost, damaged, or destroyed, or for signal services such as post telephone service.
6. For Army Air Forces property or supplies, lost, damaged, or destroyed.
7. For medical supplies lost, damaged, or destroyed.
8. For engineer property lost, damaged, or destroyed.
200
TM 12-250
266-267
ADMINISTRATION
9. For chemical warfare property lost, damaged, or destroyed.
10. For camp and garrison equipment lost, damaged, or destroyed.
11. For regular supplies lost, damaged, or destroyed.
12. For transportation or transportation supplies lost, damaged, or destroyed.
13. For subsistence and subsistence stores lost, damaged, or destroyed.
If. For barracks and quarters damaged.
15. For Government property lost or damaged (miscellaneous receipts).
16. For indebtedness to Government-owned laundry.
17. Expenses incurred in apprehension of deserters.
18. Other expenses for apprehension, AWOL.
(6) All of the above are for reimbursements direct to the Government. Where a stoppage is for property lost, damaged, or destroyed, it must be admitted by the soldier that such property was lost, damaged, or destroyed through his own carelessness or neglect, or such fact must be established by an approved report of survey.
(4) Detailed regulations governing all of the stoppages listed above are covered in AR 35-2440.
267. Partial payment.—a. See AR 345-155 and AR 35-2440. Partial payments may be made to enlisted men under the following circumstances:
(1) When under orders for permanent or temporary change of station, upon decision of the commanding officer.
(2) When authorized by the commanding general of the service command on special occasions, such as Christmas or other holidays, or for special events such as carnivals.
(3) When an enlisted man’s indebtedness exceeds two-thirds of his earned pay, he may be paid one-third of the accrued pay; or on the recommendation of the company commander, the next higher administrative authority may authorize a partial payment in excess of one-third of the accrued pay per month but only when the total indebtedness will be fully satisfied prior to the termination of the current enlistment.
(4) Example.—The case of Sergeant Evers of Company K. He is a grizzled veteran of the first World War, and John Barleycorn is his worst enemy. Sergeant Evers went AWOL after the Armistice Day parade, November 11, and stayed AWOL until November 16. He was tried by special court martial on November 20, and the sentence of the court was that he forfeit $72.80 per month of his pay for 3
201
TM 12-250
267 ADJUTANT GENERAL’S DEPARTMENT
months. This is two-thirds of his base and longevity pay. While he was absent, an inventory of the public property issued to him revealed a shortage of $58.10, including the rifle which he carried away with him. Consider this tabulation:
(a) He would normally receive—
Base pay--------------------i________________________$78.00
Longevity pay (over 24 years, 5 percent for each 3
years service)_________:___________________________ 31.20
Additional pay for DSC_______________________________ 2. 00
Total------------------------------------- 111.20
(6) He owes for November—
Automatic deduction, U. S. Soldiers’ Home_______ 0. 25
Forfeits all pay and allowances November 11 to 15, inclusive______________________________________ 18 55
Due U. S. Government property lost, damaged, or destroyed--------------------------------------- 58. 10
Due U. S. forfeiture per sentence SCM____________ 72. 80
Total ___-------------J--------------------- 149.70
(c) All pay, including longevity, is subject to stoppages; but the $2.00 per month gratuity for the DSC is not subject to stoppage; nor is any allowance which Sergeant Evers might draw for quarters or rations. The law and regulations also limit the amount of stoppages which may be levied against an enlisted man to two-thirds of his pay for any one month. The court-martial forfeiture amounts to exactly two-thirds of Sergeant Evers’ pay per month for 3 months.
(_________________________________------------
——-—-—^m..> ____________
For month or August ■ , i942
I-- ■■ ^aid......................,|p
APPROPRIATIONS 11 " wxwtf*-
--HT-x-n----F'S,A” 19_w.------- ------------------------------I certify that this roll la wade «.t as re-
(SyaVoH ' (All-otaontl qulr.d bv iriv Regulations and that entries per-
----------_r.S.A., 19^_,---------------------_ . , , - talnin? to each nane are correct; that where rent-
S. 4 T.,19_, ftnd/<>'’ subsistence allowance is dee, the soldier
---q z T ia _----—J was not furnished ratinns in kind nor received the --o. de - . _ equivalent thereof in wonov; that where quarters .allowance is credited for the enlisted nan, his ‘- - ——————————■ ■ ■-----j._.-.1 dependents , or both, public auarters wore not
Total amount disbursed______________$ _ Tavallable or asalwaod to such persons; and that
_____ ___________________________________________ 'parent to the enlisted nan nanod on the within AT I nTWKSuv-ryMjov pay ro11 le not pr ®hlb ttad bv- anT pwUUw of
ALLOTMENl^UMMARY |la- lieiting the availability of the approprla-
'lass "N" National Service Life Insurance. _____$____________tion(s) involved. 4tate4 «•’*
'lass "E" Allotment______________________________ ___________k?Yn.kViU*1*” *** *™----------------‘
'lass "D* Government Insurance Premium___________ ___________TT* J a- *
'lass "F" Famllv Allotment____________________________________ L,.., M PPR.KT^/CAnt
7 Total 1 _ 100th Infantry.Asat Adj.
L I ciMiy r that I witnessed the payment of this roll and th** prior to the "*
- ------—_--------------------------------------------- signing of this certificate each man received the amount set opposite his
* )UE UNITED STATES with th.optionMtbooemannmd^iot j^d.”
£'lass "A" Pav Reservation$ ........
to t and sgt over 3 yrs a err 30/42,incl; not entered
on prior A •oil.
9 Feb 15/39 3 Henry, Giles T. (Sgt) 7116990 Aug 42 22.00
10 25/42; dr e ISE Aptd sgt ft cpl R0U Sept CL”?0 dwfestian $22.00
•q per no fc different Au* r dr e ir rv«r 1/42; Cl almt $6.17 ration and 6 aos; da® aol pay as sgt over 3 yrs ser 3 yrs eerv fr Sept 25 to v 0 —
13 14 15 Jan 194 16 26/42 ir 25 to 26 17 rolls._ 1.8 , 19 Aug 15/jC 2pto 25/42 ; ik 2_3. cIjl t entered on prior rolls. CORPORALS Shannon, Gilbert B. (Cpl) Sk AR 35-1440 Sept 25 to due US pay as cpl fr Sept 35203194 Aug 42 3.67 20.00 — -—
/42 _2_ Incl incl; not entered on prior PRIVATES Banning, Bsnjamin B. (Pvt) nraaftdirer-tr-itatti-sept 23 . Convicted. Due US pay as 3rto-f)5/42 Anel. Hot 7999946 Aug 42 2.48 — — — 1.00
21entered 0 221un» 1/41 23K.J-._Fa*. J.3.Brown Plindebtedn a rp 1 ?2Zfe FD 333 Lor rolls. Jryden, John F. (Pvt) 5upp P/R (des at Ft Dix, D_SPd on vou #3245 by Capt for May 42 with unsatisfied is follows; due .US .GP.LorD 786B5C4 r — — —
LSI,$3.35; 25 June 15/4 sur L__I -endered at Ft Sill, Okla, Tied and found guilty of
des and s iSforf $33. COLD 190 sntd 53 P to conf for 6 ws and to sr mo for a like period pe SEE Serv Coma June 21/42. —
Pay due fr date of return to ail control.
(Fasten along this edge)
®b.
Figure 27.—Continued.
207
TM 12-250
271
ADJUTANT GENERAl/S DEPARTMENT
Page No* _________
(Fasten along this edge)
FOR USE OF FINANCE DEPARTMENT OHLT
COLLECTIONS (Continued) ALLOW.' FOR SUBSIST TOTAL AMOUNT DUE total COLLEC- B TIONS ALANCE e PAID L° It We hereby acknowledge receipt IN CASH f aaounts In the coluan ’Balance Paid" et opposite our respective naaes. and in
INDIVIDUALS ARD LGBRCIB SOL. BOMB ertify that we (our dependents) actually ccupled quarters at the addresses shown urlng the period for which allowed, and hat during the current period for which
]’ nts listed hereon at a rate approxlaate-y equal to the rate of contributions for he support of the saae dependents as hown in affidavits and/or certificates erewith or heretofore subaltted and that here has not been a aaterial change in he status of dependents nor degree of ependencv as stated therein.
Is F t
3 d
4
L0
P-
12
13
t Ik
15
L6
L7
1.3
L9
JO
a
12
JI
4 24
25
26
Figure 27..—Continued
208
TM 12-250
271
ADMINISTRATION
Date of Enlistment (Indietton or call to Act Iva D ut y) E o 3 U NAMES,Present and Absent -..by Grads and Cnmpnnpnt, Serial
(Naaes of dependents and, .where applicable, determination of dependency, to be noted as "Attache or "Filed with Voucher No.....*) Number Month and Year Deducted Class N Class E Class P Class F Pay Rese rva- Gov La dr s nt y- 0
1 SELECTIVE SERVICE TRAINEE
2
3 June 1/Zxl 4 Capt. J.B. 1 tWheeler. John B. (Pvt) .Last pd to April 30/42 by W TO; JlifiL May 5 to 8/42 351Q7_8?6 Aug_42 2.87 — L4
incl. Des $ C Auth Sep at Li Ft Dix,May 10/42. App by (42 and delv at Ft Sill,
Okla, sept1 3/ 6 found guilty 2. Tried for des and f AWOL and sentd to be
conf for 4| mo 7 mp for a like and to forf $33.00 per period per GCMP 185,8th
Serv Comd hep A.MN .45*52;. due 15/42. Due US GPL or D, US.MR.Ldry.Ft Sill.Qkla
$1.50. Dub s 1 payment in se >1 pay since date of last Ltlement. of supp (des) p/R
vou #8356 tap LO Appropriate su . J.B.Brown FD for Aug 194. Justment of you #8356 to
be made byi C of Fin. u IJ-
12 June 1/4-2 , 0 jishcroft, John R. (Pvt) 30534455 Aug 42 22.00
13 J.B.Brown FD; Last pd June 30/42 by Capt fcWOL July 2$/42 to Aug 2/4 2
incl (5 days) 14 SumCM approve* ;sentd to forf $10.00 per 1 Aug 10/42; due US GPLorf)
MR,&3.07| H 0
16 May 15/42 ; 0 Utley. Billy B. (Pvt) 30458119 i Aug 42 0.69 22.00 2.25
I Cl "N" almt $0.69 per n» 17 fr Aug 1/42; Cl "A" pay reservation
$2.25 fr Aug 1/42; 18 A
12_June 1/42J Q Keleey, Michael J, (Pvt) 20766766 Aug 42 j.k’i
20 June 1/42 0 eager, Glenn L, (Pvt) 20577496 Aug 42 1.68
I 21 $20.00 ue US for partial pay
2Z
23
2k,
WAR DEPARTMENT
Form No* 366a-Revised
*arH1Au|u3t'"’ll b{9^mPtroller General, U.S.
>sten alonq this edge)
®b.
Figure 27.—Continued.
489313°—42---14
209
TM 12-250
271 ADJUTANT GENERAL^ DEPARTMENT
FOR USE OF FINANCE DEPARTMENT ONLY Page No*_________
(Fasten along this edge)
COLLECTIONS (Continued) ALLOW FOR SUBSIST TOTAL AMOUNT DUE TOTAL COLLEC- TIONS BALANCE PAID We hereby acknowledge receipt IN CASH of amounts in the column ’Balance Paid* set opposite our respective naaes, and in case of pavaent. of quarters allowances we certify that we (our dependents) actually occupied quarters at the addresses shown during the period for which allowed, and that during the current period for which allowances are clalaed we have aade con-trlbutlons for the support of our' depend-ents listed hereon at a rate approximately equal to the rate of contributions for the support of the same dependents as shown in affidavits and/or certificates herewith or heretofore submitted and that there has no* been a materl«l change in the status of dependents nor degree of dependency as stated therein. J
INDIVI DUALS AND AGENC IF SOL. HOME
4
5
6
7
8
9
10
11
• 12
13
14
15
16
12
18
19
20
21
22
23
24
25
® a.
Figure 27.—Continued.
210
ADMINISTRATION
TM 12-250
271
WAR DEPARTMENT
Form No. 366 B Revised
Form approved by Comptroller General, U.S.
' August 11, 1942
® b.
Figure 27.—Continued.
211
(Fasten along this edge)
CHANGE LIST
$20.00 $ l-Computed by___________z /
~ ~ 10.00-$ : /
- - - - - ~ ~ . Checked by________:__1/_________
5.00-$_________ I
Checkwriter_________________
1.00-$ _ _ I
^-Compared by____________y
_____ _ -50-$________________ |
B-jefed by______________________
.25-$ _ _ ________
Checks mailed ty_________________
____________ .10-tf__________________ —
♦ 05 j Date received from C.O.________
____________ .01-$------------------- ----------------------------------------
Date sent to agent______________
Total -$ ________________
Returned -$----------------- Date received from agent_________________
Net -$ ________________
TM 12-250
272-273 ADJUTANT GENERAl/s DEPARTMENT
272. a. The pay roll (War Department Forms Nos. 366, 366a, and 366b) is made in triplicate in the unit personnel section, and the original and one copy are submitted to the disbursing officer not later than the 25th of the month, although in most cases the disbursing officer desires that the pay rolls be submitted by the 20th of the month in order to allow ample time in which to figure and insert extensions and amounts. Form No. 366 consists of the “brief” or “title” page, and Form No. 366a constitutes the inside pages, of which as many as needed are used. Form No. 366b is the back page. Upon completion of the pay roll for any one company or detachment, the several pages are bound on the left-hand margin by means of staples or sewing, with the “brief” or “title” page on top. The originals are bound together to form one booklet, as is each set of carbons. Pay rolls are usually made on the typewriter, using carbons to make the two copies. The third copy is retained in the unit personnel section. Care should be taken in typing up the pay roll and fastening it together so that the original copy is kept original throughout; that the duplicate is always the first carbon copy; and the triplicate the second carbon copy throughout. Upon return of the roll from the disbursing office with the extensions entered, the extensions are copied into the third copy, which constitutes the personnel section’s complete record of payment. Both the original and duplicate, with the certificates appearing on the “brief” page properly executed, are returned to the disbursing officer after payment. In the cases of pay rolls submitted for payment by check, the third copy should also be submitted to the disbursing officer in order that the computations and check numbers may be entered and returned to the personnel officer. If this is not done and there are any men “red-lined” by the disbursing officer on account of erroneous remarks, the personnel officer will have no notification of the nonpayment.
b. There are three certificates in the right margin of the “title” or “brief” page. The top certificate will be signed by the unit personnel officer on all three copies and will be dated as of the last day of the period for which pay is claimed thereon, or a later date if prepared later. The second certificate will be signed by the witnessing officer on the original copy only, and the third certificate is signed by the witnessing officer on the duplicate and triplicate copies only.
273. a. Having entered the designation of the organization (company, battery, troop, or detachment) with the station, principal arm, and month for which the roll is drawn on the “brief” or “title” page, the personnel section is ready to begin the actual preparation of the pay roll on War Department Form No. 366a. The first step is to
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consult the current roster of the organization, which is furnished by the machine records unit and the service records of all the members of the organization, arranged in the same order in which the names appear on the roster. The names of all the men of the company will be entered on the pay roll as of the date of receipt of notice of their assignment, whether or not they have joined. Their names are entered by grade and alphabetically under each grade in the column headed Names, Present and Absent, by Grade and Component. The enlisted man’s date of enlistment, number of years of service, name, grade, component, and Army serial number, will be written on the same horizontal line under proper column headings.
b. The designation of each grade, beginning with the highest enlisted grade in the organization, will be written on one of the horizontal lines in capital letters and underscored. Nothing else will be written on the same line. On the line immediately below will begin the list of the enlisted men of that grade, arranged alphabetically. (See fig-27.)
274. The men of the several components of the Army will be listed separately in alphabetical order. For example, all of the men who enlisted in the Regular Army would be listed by grade, and alphabetically under each grade; then those men of the National Guard would be similarly listed, as would men enlisted in the Army of the United States. Then would come men of the Regular Army Reserve; then Selective Service trainees.
275. a. After the last of the privates at the $50.00 rate has been entered, there are (or may be) other groups of names to be entered in the following sequence:
(1) The names of men attached to the company (except those attached for rations and/or quarters only) will be entered by grade and alphabetically within grade. , . .
(2) Names of men who have ceased to belong to the company since the last payment of the organization will be entered under the heading Losses in the following order:
(a) Discharged; showing grade, date of discharge, kind of discharge, and in case of discharge prior to expiration of term of enlistment, the number, date, and source of the order or other authority for discharge.
(5) Transferred; showing grade, date, organization to which transferred, and the number, date, and source of the order.
(c) Died; showing the grade and date of the death.
(d) Retired; showing grade, date of retirement, number, date, and source of order.
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(e) Deserted; showing grade and date. Deserters’ accounts are always shown on supplemental pay rolls. Detailed instructions for preparation of statement of account of a deserter and remarks for the pay roll are in AR 345-155. (See also sec. VI.)
(/) Missing. This refers to missing in action, not AWOL or desertion.
b. The names of the men discharged during the period covered by the pay roll and who immediately reenlist will be carried at their proper places in the body of the roll, and will not be listed at the end of the roll as discharged.
c. In all cases of entries made under a(l) and (2) above, the remarks will contain full explanation of the reason for the entry. In the case of a soldier whose name appears in the body of the pay roll, and who deserts, is discharged, transferred, died, or is missing in action, between the date the roll is originally made up and the date of payment, a line will be drawn through his name in the body of the roll; and the reason—such as “Deserted,” “Transferred,” etc.—will be written immediately under the soldier’s name and initialed by the personnel officer or the organization commander.
276. In cases of absence without leave after the pay roll has been made and submitted to the disbursing officer, and before payment is made, the unit personnel officer must take steps to amend the roll before actual payment. Usually this is done by drawing a line through the man’s signature with red ink, and initialing the deletion. Or it may be accomplished by the company commander withholding the man’s pay, and the witnessing officer making an entry opposite his name on the roll, “Not paid,” and initialing the entry. The unpaid money is then returned to the disbursing officer. The soldier may later be paid on individual voucher, or on a supplemental pay roll; or his account may be carried over to the next regular pay roll. All entries which are red-lined and/or initialed on the original pay roll should be correspondingly changed on all copies of the pay roll.
277. The last name of an enlisted man will be written first, followed by the first name and middle initial, if any. The Army serial number will be written on the same line in the next column.
278. Having laid out the roster of Company L, for example, and the service record of each man of the company having been placed so that each one may be easily reached, the pay roll clerk places the three sheets of War Department Form No. 366a in his typewriter, with carbon paper beneath the first and second sheets, and writes on line 1 in capital letters, the words “REGULAR ARMY” (capitalized and underscored). On line 2 he writes the words “FIRST SERGEANTS” (also capitalized and underscored). On line 3 he writes, “Projack,
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ADMINISTRATION
Emil (none),” and in the next column copies the Army serial number, R-53197. These data are obtained from the cover page of Proj ack’s service record to be sure that the spelling agrees with that on the service record. The word “none” in parentheses following the first name indicates that Sergeant Projack has no middle name or initial.
279. Nobody should attempt to prepare a pay roll without first making a careful, detailed study of AR 345-155. Each step in the preparation of the roll should be preceded by a careful study of the particular paragraph of the regulation concerning that step. In addition to AR 345-155, which is the regulation concerning the preparation of the pay roll, other regulations concerning any particular phases of pay should be consulted during the preparation of the pay roll, as indicated at the beginning of this section. Of course, pay rolls of the regiment will actually be prepared by the noncommissioned officers and privates detailed to duty in that subsection of the unit personnel section, but the responsibility for correct and accurate preparation rests with the unit personnel officer. He is the one who signs his name to the certificate of accuracy.
280. Pay rolls are apt to be accurate if care is taken in the unit personnel section in collecting the data for the entries and the remarks which govern the amounts to be paid. The primary source of information for pay roll data is the service record of the soldier. Consider the illustrative case of First Sergeant Emil Proj ack, whose name is used in starting the typing of the pay roll.
a. Enter Sergeant Projack’s date of enlistment (or induction) which is taken from his service record (p. 2), then the number of years service he has. Next enter his name, grade, and component of the Army to which he belongs, in the column headed Names, Present and Absent, and then write his Army serial number in the column provided for it.
b. The number of years service that a man has is found in his service record, page 3; and on page 2 is the record of his current enlistment. Looking at page 3 it is found that Proj ack enlisted in the 22d Infantry on February 11, 1933 and served to February 10, 1936, and was again enlisted on February 11, 1936 and served until February 10, 1939. Page 2 shows that his current enlistment began February 11, 1939 and that he enlisted for 3 years. A little calculation with pencil and paper shows that Projack completed 9 years of service on February 10, 1942 and since service for more than 1 year is entered on the pay roll in even years, the entry to be made in the column headed No. Yrs Ser is 9.
c. The next five columns are for allotments; enter in the first column under this general heading the month and year that the deduc
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tion from the man’s pay is being made. The second column under this general heading of allotments is titled Class N; this is the allotment for National Service Life Insurance. Turning to page 10 of the service record, it is found that there is no entry under the heading Government Insurance on Sergeant Projack’s service record; therefore no entry will be made in this column. However, the clerk would turn back to page 9 in the service record and would find, under the heading Class E Allotments that Sergeant Projack has made an allotment of $4.13 per month for 42 months, beginning February 11, 1939, and continuing through August 1942 in favor of the Penn Mutual Life Insurance Company, and if there is no entry of discontinuance, the allotment is considered to be in force for the duration of the war and 6 months. Therefore, in the column Class E would be written the figure $4.13. Sergeant Projack did not avail himself of U. S. Government insurance offered through the Veterans Administration. (This is Government insurance other than class N life insurance, so therefore has no class D allotment.) Being of the first three grades of enlisted men, Sergeant Projack is not eligible for a class F deduction of his pay under the Servicemen’s Dependents Allowance Act of 1942. Allotments are fully described, and regulations governing them are published in AR 35-5520. This regulation also designates the forms to be used, and the method of their accomplishment to set up an allotment.
d. In the next columns are spaces for collections, but with abolition of credit throughout the Army, the entries that will be made are under the subheadings Class A Pay Reservation in which the amount that is to be deducted for War Bonds is written. The other collection that can be made is the monthly deduction for the Soldiers’ Home which is deducted from the pay of Regular Army and Regular Army Reserve personnel only. However, this is an automatic deduction and the entry is made by the Finance Department. Government Laundry is also a collection that can at present be collected, and the amount due from the soldier is determined as listed on W.D., Q.M.C. Form No. 365 (Monthly Roster and Statement) from the company commander. Sergeant Projack will have $1.50 deducted from his pay for this column. This entry is made by the unit personnel section.
e. In the column headed Allowance for Subsistence there will be no entry for Sergeant Projack, since he is not married, and rations with his organization. The disbursing officer makes this entry from the Remarks under the soldier’s name, if subsistence pay is due him.
f. In the column titled Total Amount Due is placed the amount due the enlisted man for base, and longevity pay (and quarters allowance, if due) less any allotments that he has against his pay. In the next
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ADMINISTRATION
column is put the total indebtedness of the Collections columns, and in the last column (Balance Paid) is entered the net amount that is due the soldier, and to be paid him. The last nine columns are filled out by the Finance Department, and not by the unit personnel section.
281. Among the most important entries made on pay rolls, and those which cause the inexperienced the most trouble, are Remarks. Remarks are entered on the line just under the name of the individual concerned. All data which may affect the enlisted man’s pay will be entered as remarks, although no heading or designation of Remarks will actually be made. If the remarks take up more than one line, the several lines will be single spaced. They may extend to the left to include the column headed Date of Enlistment.
282. a. Here is a check list of the items which must be shown in the remarks on the pay roll. This list is taken from AR 345-155. After each item is entered the page or pages of the service record from which necessary data may be obtained.
Check list for remarks
Item
1. Date to which last paid and name of disbursing officer making payment if different from that shown on brief page of pay roll.
2. All changes of grade and rating. In case of appointment or reduction, the number, date, and source of the order will be stated. In case of reduction, the date the order is received at the soldier’s station will be stated.
3. All cases of absence without leave or sickness without pay for more than 1 day.
4. All cases of confinement of more than 1 day by the military authorities after the normal date of expiration of enlistment.
5. All cases of confinement by the civil authorities for more than 1 day, with a statement whether the enlisted man was held for trial, tried, or released without trial because of reparation made, or released on bail; or if tried, whether he was acquitted or convicted, with dates of absence.
6. All authorized stoppages, fines, and sentences, with numbers, dates, and sources of orders; and in cases involving remissions of forfeitures, etc., the date on which each stoppage becomes a proper pay roll entry. Stoppage for sales and lost property will be clearly stated to show appropriation or miscellaneous receipt account to be credited with the amount collected.
7. Anything else' affecting the enlisted man’s pay, so as to insure justice to him and to the United States.
Service record page
13, 14, or supplemental pages.
5. •
7.
7.
13, 14, or supplemental pages.
8, 9, and 11; also 13 and 14.
13, 14, or supplemental pages.
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282 ADJUTANT GENERATES DEPARTMENT
b. Take the check list above and see just how to get the data for the remarks, what those data are, and how they are entered on the pay roll.
(1) Item 1.—Date to which last paid will be found on page 13 or 14 or on the supplementary page 14, which is W. D., A. G. O. Form No. 24-4 (Insert to Service Record—Remarks—Financial). The last entry regarding pay shown here in the case of Sergeant Proj ack would be entered in the right-hand column under the heading, Roll on Which Collected, and would be, simply, “Pd 7/31/42.” Had Sergeant Projack been transferred, or had he been on detached service, or for any other reason been paid at another station, that fact would show on this page of the service record, in the column headed Descript on and Amount Due U. S. or Soldier. It would also show in the last indorsement made in his service record (pages 16 to 22). In the, case of Sergeant Projack, none of these pages shows that he was last paid by other than the disbursing officer shown on the “brief page,” therefore no entry of this kind is made in Remarks on the pay roll.
(2) Item 2.—Sergeant Projack has qualified as expert rifleman, and this fact is normally a proper remark for the pay roll, under Qualification in Arms. However, under the provisions of Circular No. 219, W. D., 1942, payments are suspended.
(3) Item 3.—Changes in grade or rating, including appointment, promotion, or reduction would be found on page 5 of the service record under the general heading Military Record, and under the subheading, Appointment, Promotion, or Reduction, with Authority Therefor. This page shows no change since the last time Sergeant Projack was paid.
(4) Item f.—Page 7 of the service record would furnish the data, but since there are no entries on this page of Sergeant Projack’s service record showing time lost through absence without leave or through sickness for more than 1 day, there is no entry for the pay roll.
(5) Item 5.—This information would be found under paragraph b of the general heading, Absence Subsequent to the Normal Date of Expiration of Term of Enlistment, on page 7. There is no entry in Sergeant Projack’s service record; hence none for the pay roll.
(6) Item 6.—Pages 13, 14, and supplements would show whether the soldier had been absent in the hands of civil authorities more than 1 day, together with the other information called for by this item. No entry in Sergeant Projack’s service record; none in pay roll.
(7) Item 7.—Data to be entered as remarks in the pay roll under this item are obtained from pages 7, 8, 9, 11, 13, and 14 of the service record. A soldier absent from duty without proper authority for
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more than 1 day is not entitled to pay or allowances for such period of absence, and the fact of such absence would be shown at the top of page 7 of the service record under section (a). Likewise, if he is unable for more than 1 day to perform duty because of injury or illness resulting from his own misconduct, he is not entitled to pay, as distinguished from allowances, for the period of such inability. This fact would be entered under section (c) in the top part of page 7. An exemplary remark in a case of this kind would be “Sk in hosp, NLD, AR 35-1440, Sept. 3 to 17, incl.” This is done because some sickness, although not in line of duty, is not under AR 35-1440 and the soldier is entitled to pay, in which case no remark should be made on the pay roll. No entry authorizing stoppage of pay is shown on page 7 of Sergeant Projack’s service record. Likewise, no entry showing fines or forfeitures adjudged by a court martial are shown on pages 8 or 9. There is no entry on page 11, under the heading Pay Detained by Courts Martial Entered on Pay Roll.
(8) Item 8.—Two classes of entries remain to be considered: those covering awards of medals, decorations, and citations; and those covering completion of 3 years of service and multiples thereof. He has completed 9 years of service on February 10, 1942. Additional pay for awards is noted on page 6 of the service record (see sec. II). In the case of Sergeant Projack, there were no such awards.
c. Since the service record reveals no other entries which authorize either a reduction in, or an addition to, the pay of Sergeant Projack, these service record entries can now be consolidated into proper remarks for the pay roll. Gathered together and entered in proper sequence, the remarks should read: “Cl A Pay Res. $6.25 per mo fr June 1/42.”
d. In gathering data from the service record, the description above skipped from one page to another. This is sound procedure when clerks are experienced; but until experience has been acquired by actually doing the job for several months, a sound plan is to have every clerk working on an organization pay roll provided with a mimeographed check list as shown above for the pay roll remarks. Then, with that sheet before him, and the service records by his side, go through every page of the service record, noting on the check list each entry, as he comes to it, which would be the subject of a remark on the pay roll, and each entry which should be entered in the columns on the right half of the pay roll page. By following this plan, an inexperienced clerk is less apt to miss an item which should be made a remark in the pay roll.
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283-286 ADJUTANT GENERAL’S DEPARTMENT
283. The case of First Sergeant Projack is a typical example which illustrates the principles involved in the preparation of pay rolls. Different circumstances and conditions may arise which involve a wide variety of entries and remarks, but the principles will not vary. Be sure that every officer and enlisted man concerned with the preparation of pay rolls takes these precautions: Be accurate. Be sure that each entry showing a charge or deduction is supported by sufficient recorded evidence to justify its entry on the pay roll. Be sure that all charges, such as allotments, laundry, and Government insurance, are properly entered. Be sure that the remarks fully show all additions and deductions not shown under the printed headings in the columns on the right side of the page on which the soldier’s name is typed. Be sure that all data required by regulations are in fact entered, and properly entered. Then, check and double check each entry until you, as personnel officer, are absolutely certain that your assistants, officers and men, know how to prepare a pay roll and do it right!
284. When the pay rolls have been prepared and carefully checked, each roll, original and first copy, is sent down to its company, where it is signed. This is usually done around the 20th of the month. Each man signs his name on the line on which his name is typewritten. The spelling and wording of that name as signed must not vary from the name as it is typed on the roll.
285. When the pay roll has been signed it is returned to the unit personnel section, where the unit personnel officer transmits the original and first carbon to the disbursing officer who is to make the payment. Names which have not been signed on the original, and which are red-lined should be red-lined out on the duplicate and triplicate copies also. The disbursing officer causes the proper extensions and totals to be entered on the page of the roll on which the men sign, the figures concerning each man on the same line on which that man’s name is typed and signed. The disbursing officer enters in the column headed Balance Paid the net amount of money to be paid each man, and furnishes that amount of money in cash for the payment. Neither the company commander nor the unit personnel officer makes any entry of amounts on this page.
286. When the pay rolls have been returned by the disbursing officer to the unit personnel section, the next step is to make provision for the actual payment of the troops. Obviously, the disbursing officer of a post, camp, station, or tactical division cannot himself pay every man. Therefore, the regulations provide for the temporary detail of other officers of the line or staff as agent officers.
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286-288
ADMINISTRATION
There are two classes of agent officers: class A agent officers, who are officers other than duly appointed disbursing officers and who are detailed by local commanding officers as agent officers for the purpose of making specified payments; class B agent officers, who are detailed as disbursing officers of posts, camps, and stations, and other commands, either by the War Department or by local commanding officers, and who are directed by the Chief of Finance to perform their duties as agent officers instead of accountable disbursing officers. It is the class A agent officers who actually pay the company. These class A agent officers must be detailed by the “local commanding officer.” This is interpreted as meaning the commanding officer of the post, camp, or station, and not the commanding officer of the regiment or division. However, if the division finance officer, a member of the special staff of the division commander, is the accountable disbursing officer, the agent officers are detailed by the division commander. In the case of the 100th Infantry, the personnel officer should send a list of company and detachment commanders to division headquarters recommending that the officers named be detailed as class A agent officers for the payment of the troops of their respective organizations for the month of August 1942.
287. When the agent officers are detailed in division orders (or post orders, as the case may be), each officer so detailed presents himself to the accountable disbursing officer, bringing with him a duly certified copy of the order detailing him as agent officer and the third copy of the organization pay roll. He is then entrusted with the total amount of money needed to accomplish payment of the pay roll, and is required to receipt to the disbursing officer for the money. Usually he is given the money in bills of small denomination, with enough silver to make necessary change. He is then ready to pay his company or detachment. Actual payment must be made by the designated agent himself, and he must not entrust funds to another person to make the payments for him.
288. No check marks should be placed on the original copy of the pay roll except that any men not previously red-lined and who are not paid will be lined out and initialed by the witnessing officer on all copies of the roll with the notation “Not paid.” After payment has been effected the witnessing officer, who must be an officer other than the class A agent paying the roll, will sign the certificate referred to in paragraph 2726. The original and duplicate copies of the paid pay roll, along with any amounts not paid, must be returned to the accountable disbursing officer within 24 hours after payment has been effected.
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289-292
ADJUTANT GENERAL’S DEPARTMENT
Section IV
STATEMENT OF CHARGES
289. Reference.—AR 345-300.
290. If any article of public property is lost, damaged, or destroyed by the fault or negligence of an officer or enlisted man, he will be required to pay the value thereof as shown in current price lists if indicated therein, otherwise at invoice price, or the cost of repairs; provided that, when in the judgment of the commanding officer, credit should be allowed for depreciation in value of the property at the time of loss or damage, the allowable credit will be determined by a report of survey. For guidance in determining allowable credit see AR 35-7220.
291. As a matter of good administration and management, company and detachment commanders should, at frequent periods and in no event less than once each month, require all enlisted men of the organization to display all articles of public property which have been issued to them for use in the military service. Such display should be carefully checked against the individual clothing and equipment records of each enlisted man. If an enlisted man is short any article of clothing or equipment issued to him, or if any article is damaged, the company commander will notify the unit personnel officer of the loss or damage in an itemized memorandum. Upon receipt of the memorandum the unit personnel officer will initiate W. D., A. G. O. Form No. 36. The statement of charges, made in triplicate by the unit personnel officer, will show the articles lost, damaged, or destroyed, and the value of each. Figure 28 shows a statement of charges correctly made. All three copies are sent to the company commander for the soldier’s signature, if he admits liability. All copies are then returned by the company commander to the unit personnel section for entry on the pay roll; the original and one copy are returned to the company commander, and he in turn sends the duplicate to the unit supply officer as a requisition for replacement, retaining the original for file in the company property book.
292. I he statement of charges as shown in figure 28 actually serves three purposes. They are—
a. An acknowledgment by the enlisted man of the justice of the charge and a voucher for the charge against him on the organization pay roll.
b. A requisition on the supply officer for a replacement of the article lost.
c. A receipt to the unit supply officer for the article issued as a replacement for the one lost.
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292
ADMINISTRATION
* STATEMENT OF CHARGES against enlisted men for ....SUASIgBliASIEH...............................................Property
(Name of supply arm or service to which property portains)
On final statements of......................................................................... or
on pay roll of-JjxCfiJltXy................................for month of July................... 19.42
Articles Charged
O
Names w O' • Total
L r— Value Cause of Chabgs
0>
T >49
”.........T He'i :e6jwa I've ‘iny 'r is ;ht” of” act [on' by....
..................£ _.sn r.ice; r-in^ ..^.f £4^ et... -Rel -------- cf tais chi rgs .
Pvt., Co. L, TOOth Inf., .............................................. gg.J, x... v... r _g. . J ------
Roooivec ths articles shown on lir,e A of this form.
j. hertay cs rtify fh'ff; the E rticles cf :awi J "f ogetHer with -----------------------------------------ush .as. .ar.i.jallrfia ly.j >n..l sane ^..d o-n rt-fxcc ci. tho-pro^c-r-ibed-allowance.
___________________________________________________ i - ZL£j Z< «uzzzzzzzz 3ap , 1 <■'(th Inf mt: y (
--- r------------------------------zrzxzz zzzzzz.loEE laftt rift-g ♦■■■L -...............
A. Total charge..........................................
B. Not replaced.............................................. ...... (Name)
............................................................ ............... (Grade)
I certify that the statements hereon are complete and correct, and that the charges have been made for the reasons stated.
C . Uu-u-^rJCA-^r-
MARTIN C. WOODRING »
Capt., 100th Inf Commanding.. C.O-tL__
The articles listed as damaged, under the heading “Cause of charge” above, have been received by me for salvage.
„ . tWffi t Credit
Voucher to Stock Record Account of......JLQJS&B-T. ..T « J OHLS . Ha, j o r f 1 GOt.h Inf •___________ Voucher No.
(Name) (Grade)
the accountable officer......Sunply__Qf£........................................................................................._
(Organization or agency)
.............F.ort.piXj.. NJ .......................
.................... .........................................................(Station)................ .................. W» D., A. G. O. Form No. 36 • See AR 345-300, AR 35-6620 and AR 35-6640. 3—4263
September 10, 1937 t Strike out word not applicable.
Note.—Initiated by the unit personnel officer, in triplicate, on memorandum from company commander. Original to unit supply officer, copy to company commander, and copy to unit personnel officer.
Figure 28.
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293. The enlisted man’s commanding officer must inform him of his right to deny the correctness of the charge to be made against his pay, and of his right to ask the action of a surveying officer to determine his pecuniary liability in the case. If the soldier admits his liability and does not request a report of survey, he will sign the statement of charges. If, for example, the article listed on the statement of charges shown in figure 28 had been lost while on a night maneuver and the soldier felt that its loss was not due to his own fault or neglect, he would bo within his rights in demanding a survey to determine whether or not he should be required to pay for it. If the company commander acts on such a demand, or of his own initiative places the lost article on report of survey; if the findings and recommendations of the surveying officer are that the soldier should be charged with the value of the property; and if the report of survey is approved by the commanding officer, the company commander will notify the unit personnel officer as previously described and as noted in figure 28. Copies of the approved report of survey will be attached to the statement of charges as a supporting voucher.
294. If it is found that liability for the lost or damaged property rests on the soldier, the unit personnel officer will make the proper entry in the service record under Remarks—Financial, and on the organization pay roll.
295. If, when a soldier is transferred, he is short any article of public property or if any article issued to him has been damaged or destroyed, a statement of charges is made covering the articles lost, damaged, or destroyed. If the soldier is willing to accept the charges, the receipt shown on the face of the statement of charges in figure 28 is not executed, since no replacement article is needed. The statement of charges is distributed as already described, and the unit personnel officer enters the charge against the soldier in Remarks— Financial on the service record as “Due U. S. property lost, damaged, or destroyed MR $0.83” (or whatever the amount may be). “MR” means miscellaneous receipts. The charge is then entered against the soldier on the pay roll of the organization to which he is being-transferred.
296. When a soldier is to be discharged and there is a charge against him for property lost, damaged, or destroyed, the statement of charges is processed as described, and the charge is entered on his final statement or on the final pay roll on which he is paid.
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297-298
ADMINISTRATION
Section V
TRANSFER OF ENLISTED MEN
297. Reference.—Circular No. 308, War Department, 1942.
298. Transfers of enlisted men for the duration of the. war and for 6 months thereafter are governed by the provisions of the circular cited below :
Circular 1 WAR DEPARTMENT,
No. 308 | Washington, September 11, 1942.
Transfer of enlisted men.—Circular No. 262, War Department, 1942, is rescinded and the following substituted therefor:
1. Rescission of previous regulations and instructions.—a. AR 615-200.— AR 615-200, November 24, 1939, as changed by section I, Circular No. 2; section I, Circular No. 54; and section II, Circular No. 114, War Department, 1942, is rescinded.
b. War Department Circulars.—Section IV, Circular No. 21, and section I, Circular No. 191, War Department, 1941, are rescinded.
2. Instructions governing.—For the duration of the war and for 6 months thereafter, the instructions contained in this circular will govern the transfer of enlisted men.
3. Reasons for transfer.—Enlisted men will be transferred only for the convenience of the Government, when such action will result in a substantial benefit to the military service. Transfers will not be made solely for the convenience of the enlisted man or his family.
4. How effected.—a. Transfers may be effected between—
(1) Organizations of the same regiment or similar unit, by the unit commander.
(2) Units of the same division or similar command, by the commander thereof.
(3) Units of the same corps or similar command, by the commander thereof.
(4) Units of the same army, defense command, frontier command, base command, task force, harbor defense command, territorial or department command, by the commander thereof, or by any subordinate commanders to whom he may delegate this authority.
(5) Units and installations under the command of the Army Ground Forces by the Commanding General, Army Ground Forces, or by any subordinate commanders to whom he may delegate this authority.
(6) Elements and installations of Army Air Forces training, technical, air transport, air service, base, and proving ground commands, and autonomous tactical elements, by the next higher common administrative commander, or by any commander exercising general court-martial jurisdiction, provided the unit commanders concerned concur.
(7) Units or installations under the command of the same service command by the commanding general of the service command, or by any subordinate commanders to whom he may delegate this authority.
(8) Different service commands or other commands under the command of the Services of Supply by the Commanding General, Services of Supply, or by any subordinate commanders to whom he may delegate this authority.
(9) Units and installations under the command of the Commanding Generals of the Army Air Forces, Army Ground Forces, Services of Supply, and the independent commands named in (4) above, by the commanders thereof, or by any subordinate commanders to whom they may delegate this authority, providing
489313°—42---15
225
TM 12-250
298 ADJUTANT GENERAL’S DEPARTMENT
the commanders concerned concur. In urgent cases where such action is justified and where concurrences are not secured, the higher commanders referred to herein may refer such cases to the War Department for decision and appropriate action. Such reference will be exceptional as the disapproval of one of the higher commanders referred to herein should ordinarily be considered final.
b. No commander to whom the authority to effect the transfer of enlisted men is delegated will transfer enlisted men from his command to a unit or installation not under his command without the concurrence or approval of the commander of the unit or installation concerned.
5. By whom effected.—a. General.—In all cases coming under paragraph 4 the headquarters under whose command the individual is serving will effect such transfer subject to the foregoing instructions.
b. Special cases.—(1) Between elements of different arms and services serving under the commander of a post, camp, or station, by the post, camp, or station commander concerned.
(2) When a detachment, organization, or unit commander requests the transfer by name of an enlisted man from another detachment, organization, or unit to his own, such request will include the following data:
(a) Name, grade, Army serial number (if known), organization, unit, and station of the enlisted man whose transfer is desired.
(b) Reason or reasons why the particular enlisted man requested is desired, and the duties which he is to perform if the transfer is effected.
(c) Any information available to the requesting officer as to the named enlisted man’s qualifications, training, and experience for the particular assignment proposed, and his present duty assignment.
(d) Statement as to whether or not a vacancy exists within the authorized strength of the organization.
c. Other cases.—Cases which may arise for which no provision has been made will be referred to the War Department for final action.
6. Transfers in grade.—Except in unusual circumstances transfers will be in grade. Technicians, fourth and fifth grades, may be reduced, in appropriate cases, as prescribed in section IV, Circular No. 204, War Department, 1942.
7. Transfer of certain enlisted men from organizations scheduled for departure from continental limits of United States.—a. Prior to departure from home station.—Upon receipt by a unit of a warning order for movement, the final destination of which is outside the continental limits of the United States, the commanding officer of the next higher administrative unit, not scheduled for departure, will take the necessary action to transfer, in grade, personnel who are not expected to accompany their unit and to secure suitable replacements therefor. Excesses in grade resulting from such transfers will be absorbed by attrition.
b. After departure from home station.—(1) Enlisted men who will not accompany their unit from the United States, and who were not transferred under the provisions of a above, will be reported to the commanding officer of the appropriate port of embarkation. Such personnel will include—
(a) Absentees.
(b) Enlisted men physically disqualified for oversea service with their present units. (See sec. Ill, Cir. 198, W. D., 1942.)
(c) Enlisted men to be discharged. (See sec. Ill, Cir. 272, W. D., 1942.)
(d) Enemy aliens.
226
TM 12-250
298
ADMINISTRATION
(e) Enlisted men suspected of disloyalty or subversive activities.
(/) Enlisted men requiring hospitalization or medical treatment which cannot be given on shipboard and at destination.
(2) The following enlisted men will not be reported to port commanders for disposition:
(a) Disciplinary cases in which discharge is not authorized under existing policy and regulations.
(6) Inefficiency or inaptitude cases in which discharge has not been authorized.
(3) The report will show the name, grade, Army serial number, organization, specification serial number, status, and reason or authority for the transfer of each individual. Service records and allied papers will accompany the report. In cases where the service record and allied papers are not available, the report will clearly indicate the officer having custody of these records. The commanding officer of the port of embarkation will transfer the reported personnel from their units to Jjis depot as casuals in grade, branch unassigned, pending reassignment or shipment. He will provide suitable replacements for such personnel when practicable. Necessary action under the provisions of these instructions should be reduced to the minimum by appropriate action prior to departure from home stations under the provisions of a above.
8. Application by enlisted man.—a. Applications for transfer may also originate with the individual enlisted man if he feels that he possesses special qualifications which better fit him for other assignment. Such applications must clearly indicate that the Government will be materially benefited by the transfer if granted.
b. (1) The company or detachment commander or personnel officer of an enlisted man will indorse on an application for his transfer the following information pertaining to him:
(a) If colored, a statement to that effect.
(b) Age at enlistment or induction.
(c) Whether married or single, and number of dependents, if any, who will accompany him.
(d) Physical condition.
(e) Complete statement of service, including date and period of present enlistment.
(/) Convictions by courts martial during current enlistment.
(I>l4r
Figure 29.
240
k y J&sl &
If
^ertifi-ca/e o£ ^/erAce
14) (Words) 100
Last paid to include ...J'S.9...?.Q_, 194?..., by..Jf.?A?.£OTOt..Capt..t.JT>_
Dub United States for....Cla?s..'.'E"._allptni0ntjL.j4..13i..due*4)S .'opy.J.tjr.Qperiy.. .lP.st.or ___destroyed,..Fort. D.ixx.N.^________________________________________ Remarks- time lost under_A.W. 107. Soldier entitled to travel pay.
(Seo InstrucUoos, ospedaliy 10 arid U)
I certify that the employment of the person named on the within ---------vottcheir-rs-ncrb-prohi-'bited"by-any-provisions-o-f--the-laew-l-iflri:ting- ---------the.avail’ability..o0.he..app.roEriatt -------------------------------- I certify that the foregoing Final Statement is correct.
aMW______________________________
WILLIAM G. POWERS'
C.aEt.A_ 2333d .S^y,^Unit, ^Asst Adj_
Figure 30.
ADMINISTRATION
TM 12-250
338
251
- — ------- 1 <■>'*’ —- INSTRUCTIONS^Continued INSTRUCTIONS—Continued
. t. Travel allowances.—Enlisted men of the Regular Army when facts and tho periods of such absences should be also entered on the final
I* I K. I At A TC M C K!T entitled to travel allowances upon discharge from active service are statement under the Heading “Due United States,’’ in addition to theli
I* 111 AL O I A I L. 1 Vf C. IV I entitled to same from place of discharge to place of aceeptance-for enlist- entry under “Remarks.’*
14* Pay detained pursuant to sentence of court-martial will be do
S n0 0350 U tataed by the Government until the soldier is discharged from active
OF - considered in determining the travel allowances due. service or-retired, at which time the total amount detained, if not for-
6. Additional pay.—In* the space for additional pay notation will be felted, will bo noted on the Anal statement in the space provided there-
made of the pay due soldier for distinguished service awards, for special for, and paid to him out of Pay of tho Army (or Pay of the Military
pi v a 1 ir 4- • qualification in the use of arms, etc. Academy if soldier’s pay, is payable from that appropriation) for the
GXXloyi© * ___jaarum 7. Notation of Stoppages.—Under the heading “Due United fiscal year In which discharged or retired. (AR 35-2460.)
....(Last*name)”......———......~~~'(Fi7t.'nnrnnj"~ States” will be noted all authorized stoppages for loss of or damage to 45. Tho final statement of an enlisted man who Is entitled to allowance Government property or supplies, the stoppages being made under tho in lieu of quarters will show in the space provided therefor the Inclusive
proper headings, e g., "Clothing,’* “O & E, “RS," “Transportation,” dates for which such allowances are due, and the soldier will execute
n_c i Ofz-rj cyQ • tt • ■*- “Ordnance,” etc.,-tne names of the articles damaged, lost, or destroyed War Department Form No. 369, In so far as it pertains to this allowance,
vorporai 4000(1 oeryice UHlu _ not being stated; amounts due on account of allotments, post exchange for file as a subvoucher to the final statement. The payment will be
"....(Rank).........(Company).......(Regiment)’”” poet laundry, tailor, company fund, or transportation: and stoppages made on the final statement as, in this case, Form 369 is simply a tap-
under sentence of a court-martial, showing nature and date of court- porting paper.
(To be filled in by the organization commander) . martial or date of order approving sentence, and the forfeiture as ex- t I AT OF DFPOQITR
......— . .... • ■ •--w pressed in the sentence, e. g.,“ To forfeit $10 per mo. for 2 mos. SC Jan. m
5/25.” If any part of the forfeiture has been deducted, the amount and (To be filled In by organization commander)
Pa* volna ronarvwl trancrfprrpd fn pay roll on which deducted will be stated. For further information see ■ ■- >- ----.t x
#or value received, wansierrea IO Instructions and model remarks for preparation of pay rolls. „
8. Transfer, of final statement.—The transfer by an enlisted man M° Tii-rv ount
of a claim for pay due on his final statement will be recognized only when ------- ajatk -------------------
made after .discharge from active service, In-writing, indorsed on the Dolls. Cts. Dolls. Cts.
....... —.....--------—---—-------------------- final statement, signed by tho soldier, and witnessed by a commissioned —.—.—■------------------------------------- ' *....(Name of assignee)---------officer or by some other reputable person known to the finance officer. / ,
The person witnessing the transfer must indorse on the discharge the 10/3/41 15 00 T?O 00
fact of transfer of the final statement, and on the final statement the fact —<—<..... Brought for’d—.......
that such Indorsement has been made on the discharge. 1 i /y /yi i i c nn \
..............(sSdiert’sImftture)... 9. IMseharge by purehase.-The final statement of a soldier dis- VZ.GjzA----------------.15.. „00 \----------------------- v....................................charged by purchase will show the amount of purchase price and a full . _ / /--------\
, ., j j___________, j____?• _____ statement of active service rendered In each 'previous enlistment ter- 16/10/41 5 00 \
Transfer Witnessed and noted on Qiscnarge. minated by honorable discharge since last discharge oy purchase, giving • , T . ------------------
dates of each enlistment and discharge, and reasons for each discharge. 1/4/42 10 00 \
A soldier discharged by purchase is not entitled to travel pay. —L—•*--~----—---- -—\-----------—..........
10. Deserters.—In the case where final statements are given an en- 2/5/42 20 00 \
listed man who has not been paid since return from desertion, his account J-r--ttzz.—--x.---------.---------
will be so stated by the commanding officer as to enable the finance ^ /? /A9 nn \
~• officer to determine definitely tiro amounts duo the soldier and the .rJ-.-L......___z u — \
United States at date of desertion as distinguished from those accruing A /a //»9 i c V ... ..........
or incurred after return to military control, together with a correct 7/ **/ 1 □ OO \
transcript of the order publishing tho action disposing of the charge of "Z/. ”7---------x-.---------------
’(See Instruction 8) desertion. 5/12/42 15 00 \
11. Deceased soldiers.—In the case of a deceased soldier, final-state- ”. ---------\-------------—
1 ■ . ■ —x--2 ■■ ---- :t mcnt duplicate inventories of effects will be prepared and forwarded 6/3/4? 15 OD \
“ 50011 115 Practicable to The Adjutant General. Nothing will be en- - J-zJ----—yj? ......-----------------
INSTRUCTIONS tered ou the final statement regarding the cause of death or whether r~ ■ -... ■ -- \
-------------- death occurred in lino of duty or on account of the soldier’s own miscon- Y_.......... »_ \ ___ . —------------. n v,, , . , * dact. In ttuj case of a soldier who dies within the first six months of \.I \
1. Final statement win be given as follows.—Final statement, enlistment, tho total money value of clothing drawn and chargeable \ \
properly certified to by bis immediate commander, will be given to against his clothing account since enlistment will be entered on the final ----- --------- - —
every soldier upon his discharge from active service (except as otherwise statement under “Remarks,” in addition to any remarks regarding \ MH PI? • Tni ri hv
prescribed by Army Regulations) or upon retirement, and will be pre- clothing entered under “Due Soldier” or “Due the United States” on —\-r..i*X ....J._____
seated to the finance officer (or the pay due him. The payment made such statement. \ : +•
will be noted on the discharge certificate of every discharged soldier _ \ UlTLv pe, SOI Q©1 OIITCGT,
excent when tho final statement has been transferred. 12. Before delivering final statement upon which deposits are credited, ----v--"n Tl-IT—-----
« the officer signing it will ascertain whether the soldier has tho deposit \ tW3 COp .eS. Both Sent
2. Letter of no Jflcation. Notification of discharge wfflbc furnished book; and, if so, instruct him to present it to the finance officer. Should .-----»___________>
only In case>ofiin.enlistedIman who k.discharged from‘active wvlce at he claim to have lest It, tho officer will cause bis affidavit to that effect to \ tb finance ofTlCer# \
a Place at which tbere^is ayailable no officer ^0vided with fun^ to m^ be taken and attached to the statement before he leaves the post. The \ \
payment on final statements In the^oises the offlwr who prerxir^ affidavit will clearly state tho circumstances attending loss of tho book • * \. \
the final statement wil 1, at leastjmew«k before the discharge takra 8how tbat the tidier had not sold or assigned it. Upon this evidence \ \
effect, send by mail to the finance officer who is to pay the account a finance officer may pay, and the responsibility for the correctness of *■ - -■—v--— --\--
notification of disoh^ge, stattag thanin. in hh baud writing. tho amounts credited on ttaj statement will rest with the officer certifying it. \ \
date of P3yment *0 *h® Deposit books will bo taken up by the finance officora who make final --A____________v__1 A......
y.ord8«“dJ^^M^h«^ta^ntia IfOTpro^payihentoridBnti- payment and filed with their vouchers. Deposits forfeited by desertion • > \
hi?™™ wifi not be entered in column headed “List of Deposits,” but wUl be _ \ \
notification, or if be can not write his name such tact will be stated entered in tho space for remarks with citation of tho order-announcing \ ~ " \
thereon. (See A. R. 345—105.) disposition of the charge of dhaerttan, \ \
“• a soldier b held to eervlc. to make Sood time --------V----------------------------\------
SS* ““ lwitlon °' °ffl0Cr WhOm °PP‘Z S^“teSo°“d?Sg'StUqu1?rsU7r ---------------------\-----
. or eert^g offi^.-Odloen yns end --\----------------
fytag to the correctness of final statements wiU be hela responsible for sentence, a statement should be entered on the final statement under \ I \
tbefr accurate preparation and also for disregard of plain tostructionS M the of substantially as follows: “Held to service to -A_'_________________\__
made known through Array Regulations, orders,rand notes^on the blank nudto good time lost by AWOL from Oct. 1 to 10/15 and Nov. 6 to 12/15; \ \
resR^?leJ?f M %%% ®lc* not L/D, AR 35-1440 and AW 107 from Jan. 5 to 20/16, incl.; in con-_ \ \
ments wiU be required to refund the amounts oyorpald if It to found flnement awaiting trial, convicted, AW 107, from Feb. 2 to 6/16; in con- ———————V y__
impracticable to make collection from the party overpaid. flnement awattag trial and serving sentence, AW 107, from Mar, 10 to \ \
4. Money amounts to be written In words and figures.—Money 25/16.” In the event that stoppages cf pay for absence without leave ------------------—A ------------V
amounts, in all cases, excOpt In the case of tho “List of Deposits” on the or absence sick, not tn line of duty under AB 35-1440 and AW 107, *-7777^-77-----7’77' “Z7T
•uter last fold Vill be written out in full, the writing to commence doM occurring prior to tho date to which last paid, have not been made, and OU T 120 00
to printed matter on left-hand side, and also expressed in figures. if any such absences have occurred since data to which test nald. thee* , AMQU-NT-——|—— xotal.-..
8—2077
Figure 30.—Continued.
TM 12-250
339 ADJUTANT GENERAL ;S DEPARTMENT
339. What system should be devised by the unit personnel officer in order to make recorded information readily available to company commanders is a matter for the unit personnel officer (acting for the
• _----------------------------A A
REPLACEMENT CARD ••
(FOR SOLDIERS QUALIFICATION CARD REMOVED FROM FILE) ® 0
• --NAME KELSEY, MICHAEL J. SER. N<>30766766 NAME SER. No Lg I
• TEMPORARY DETAIL UNDf5rC?rANDSWrT'ON TEMPORARY DETAIL N°°SIDE^T,oN 0 0
0 c0-------—----------ARM—Tilt CO---------------ARM------ CO----—__________ARM_______ CO______________ARM______
0 ---jPQth-Ipf*---------- REG-----------------------REG_________________________ REG______________________
0 NATURE OE DETAIL.(Typist) REQUISITION No _______________ NATURE OF OETAII___________REQUISITION No ___________
at Hq., 100th Inf._______________________________I • •
DATE July 15, 1942 DATE DATE DATE ®
• ------------------------------------------—-------= - 0 0
41 NAME SER. No. NAME SER No A
• _________________________________________________________1 —- .. 0 0
• TEMPORARY DETAIL TEMPORARY DETAIL UNDERrCONSIDERArT,ON 0 0
•---------------------• • CO--------------------ARM------ CO---------------ARM------ CO________________ARM______ CO______________ARM______
REG----------------------REG------------------------REG_________________________REG.—_____________________
NATURE OF DETAIL--------- REQUISITION No____________ NATURE OF DETAIL__________ REQUISITION No ___________
W 0 0
•---------------------------------------------------------------------------------------------------------------• e
DATE______________________I DATE________a_____________DATE-------------- -------|~DATE
• | NAME SER. No NAME SER No a
3 ® 0 TEMPORARY DETAIL_____UNDER CONSIDERATION TEMPORARY hrtaii UNDER CONSIDERATION A ft
l ItMHOKAKY DETAIL FOR TRANSFER H TEMPORARY DETAIL FOR TRANSPER •
CO______________ARM------ CO---------------ARM------ CO_______________ARM______ CO_______________ARM______
„ REG______________Z___________ REG_______________________REG________________________REG________________________
NATURE OF DETAIL_________ REQUISITION No____________ NATURE OF DETAIL__________ REQUISITION No ■__________
* • • • I------------------------------------------------- —----------------------------------------------------------® o
DATE DATE DATE OATF
0 ....... : -------' ~ . 1 • o
« 0. *60 form ho, »Ta tor 6»J»$ _ —
Figure 31.
regimental commander) to determine. Obviously, no officers—not even company commanders—should be permitted to browse through the classification files at random. That would disrupt the work of the unit personnel section and cause loss and misplacement of vital records. One method is to segregate the classification files, together with 201
252
TM 12-250
339-343
ADMINISTRATION
files and other essential and confidential records, behind a wire partition. Only those who are authorized may consult these files by calling on the clerk in charge for specific records, for which a receipt is given.
340. Correct assignments can be made and men placed where they will function best only by conscientious and careful use of classification. The interests of the service must be paramount. Each organization— from squad to corps—is part of a team. The team must be well balanced, each part having its proper and proportionate number of skills. Classification, then, must serve the whole team, not merely a section of it. Assignments within the company and regiment not only must be based on proper use of the classification system but must also be considered in the interest of the entire regiment, the division, and higher echelons. Care must be taken that there is no oversupply of skills in one organization while in another organization there is a dearth. Only in this way can manpower be conserved for essential duties and for combat.
Section X
ENLISTED 201 FILES
341. Reference.—War Department Correspondence File, 1918, revised edition.
342. Records are important, but they are worse than useless if they are not so filed and stored as to be readily accessible and easily found when wanted. The War Department for many years has used a decimal filing system based on the system originated by Mr. Melville Dewey. Under this system there are nine general classification groups each group consisting of three digits followed by a decimal point, as follows:
000—General
100-—Finance and accounting
200—Personnel
300—Administration
400—Supplies and equipment
500—Transportation
600—Buildings and grounds
700—Medicine, hygiene, and sanitation
800—Rivers and harbors
343. An excellent general summary of the system and its operation is contained in the introductory remarks to the War Department Correspondence File, 1918, revised edition. This book will be supplied by The Adjutant General upon requisition. Every adjutant, assistant adjutant, and clerk in a headquarters should be required to familiarize himself- with the general scheme and method of operating the system.
253
TM 12-250
344-346 ADJUTANT GENERAL’S DEPARTMENT
344. Under this system, the file number 201 is assigned as the number under which the personal papers and records of each individual —officer and enlisted man—will be filed. To this main number, 201, is added the decimal point and a subdivision according to subject. Each number to the right of the decimal point is a subdivision according to subject. For example, 201.1 is the file number for those communications of which the main subject is personnel records, methods, and forms of keeping; 201.2 is the number for commendations, complaints, and debts; 201.21 is the file number for appeals; 201.625 is the file number for arrivals and reports of arrivals. No more than three numbers are used at the right of the decimal point. This section is concerned only with the 201 files of enlisted men.
345. An enlisted man’s 201 file should contain every communication, letter, indorsement, order, informal memorandum, and other record the distribution and disposition of which is not specifically prescribed by the regulations governing the preparation of that particular record or report. While the soldier is in active service, his service record is a part of his 201 file, although the service records are kept in a separate file, grouped together and arranged alphabetically by grade and company or detachment. The 201 files proper are kept in steel filing cabinets, in manila folders, arranged alphabetically by grade and company. Each 201 file—and this also applies to any decimal file—-should consist of a “backing sheet,” which is a single sheet of heavy manila cardboard 8 x 10%, punched at the top (i. e., at the left when in file) to fit an Acco or similar fastener. To this are fastened, with the Acco fastener, each letter, indorsement, and document concerning the individual who is the subject of the file. The oldest document is on the bottom and the latest on top. Every letter written to or about an individual will show the file number in the upper left corner; for example: “201—Jones, John A—Enl.”
346. The 201 file should tell the complete and chronological story of a man’s military service. The basic document in the 201 file of a soldier or an officer is the order under which the individual was assigned or attached to the regiment or other unit. From that point on, until the extract of service record and the plain sheet copy of the final statement are placed in the 201 file when a soldier is discharged, the file is built up document by document. The 201 file remains a permanent record of the unit until it is disbanded or demobilized, when all 201 files, along with all other official files, are disposed of as the War Department may direct. Usually the 201 files and other files are sent to The Adjutant General. As pointed out in chapter 8, part two, a copy of every letter, indorsement, and order which con
254
TM 12—250
346-350
ADMINISTRATION
cerns an individual should be made for that individual’s 201 file. If incoming communications do not have enough copies to permit ' of one being withdrawn for file, a file copy should be made.
Section XI
LOCATOR CARD FILES
347. It is essential that every headquarters has instantly available a complete list of all officers and enlisted men assigned or attached to any unit of the command. Experience has demonstrated that the best method of keeping such a list for ready reference is by use of a “locator card,” which gives the essential information about the individual’s name, serial number, organization, and grade. This list was formerly kept on small cards made by hand on the typewriter and filed alphabetically by company or detachment. The machine records unit, however, has developed a locator card made by automatic machine direct from the soldier’s status card in the machine record unit. These locator cards, W. D., A. G. O. Form No. 304A (locator card), are furnished on request to each regiment and separate battalion in as many copies as may be needed. They are used to keep the postal service directory up to date, and are also used in the regimental personnel unit for quickly locating any man, in order to reply to inquiries. Locator cards are printed on heavy board paper, 3% by 7% inches (see fig. 32). They should be filed alphabetically by regiment, in order that any man may be quickly located, regardless of the company or detachment to which he may belong.
348. Whenever an officer or enlisted man is permanently separated from the organization by transfer, discharge, or by other ways, the locator card, corrected to show forwarding address, should be removed from the live file and placed in a dead file within the unit personnel section.
349. When an officer or enlisted man is assigned to an organization, the machine records unit forwards the necessary number of locator cards on request only, and these are immediately placed in the live file.
350. a. It is suggested that at least the following sets and files of locator cards be kept:
(1) One set, alphabetical, all personnel; maintained in postal subsection, for use throughout the headquarters.
(2) One set, officers only, alphabetical within grade; for officers subsection.
(3) One set, enlisted personnel of regiment arranged alphabetically by grade and by company; for the enlisted subsection.
255
TM 12-250
350 ADJUTANT GENERAL’S DEPARTMENT
b. Additional sets may be requested for exchange, chaplain, and other governmental agencies.
c. Where the unit personnel section is organized on a regimental basis as described in chapter 2, part one, the locator card would be set up in one file for the regiment as a whole; that is, one regimental alphabet. Where the unit personnel section functions on a company basis, as is sometimes the practice in a separate battalion, the locator cards would be filed by organizations, and alphabetically within the
Vartfo^o T
fcztt
LOCATOR CARD
i i
WAR DEPARTMENT - ADJUTANT GENERAL S DEPARTMENT
LICtNSiD FOR USE UNOFR PATENT 1.772.492
Note.—Initiated by machine records unit from information on initial roster and subsequent rosters and report of change cards. Sent to unit personnel officer where up-to-date file is kept.
Figure 32.
|so4 | 136
ORGANIZATION | DUTY [ MILITARY SPEC.
A. Bl REMARKS 1 1 1 III II 1
IB 1 1 II 1
Ell
1 ? r
■ r~ ■ ■■ i
§ i I i
ii 1 I 1
।
ORGANIZATION
organization. In making request of the machine records for additional sets of locator cards, the unit personnel officer should specify how he wants the set organized—by regiment, company, and so forth.
d. It may be necessary when, for example, the organization is on duty outside the continental limits of the United States, or for other reasons, to make up one or more sets of locator cards in the headquarters on the typewriter. The card is so designed that this can easily be done.
256
TM 12-250
351-353
ADMINISTRATION
Chapter 6
OFFICERS SUBSECTION
Paragraphs
Section I. Officer 201 files__________________________________ 351-353
II. Officer qualification and status cards____________ 354-358
III. Efficiency reports________________________________ 359-372
IV. Reserve officers, active duty__..________________ 373-385
V. Pay and mileage vouchers__________________________ 386-393
VI. Officer locator cards_________________________________ 394
VII. Officer rosters___________________________________ 395-396
VIII. Clearance_____________________________________________ 397
Section I
OFFICER 201 FILES
351. The 201 file of an officer is of vital importance to the officer concerned, and to the organization in which he is serving. The file should start with the order by which the officer is ordered to duty. If he is a Reserve officer and is ordered to active duty from civil life, and the order directs him to report to a regiment, for example, his active duty order should form the basis of his 201 file in the regiment. On the other hand, if his original active duty order is to report to the commanding general of the division, and the division commander assigns him to a regiment, the division order assigning him would form the basic document in his 201 file in the regiment. Then, following in chronological sequence, should come every letter, indorsement, order, or other communication which affects him and which should normally become a part of his record.
352. Officers’ 201 files should be considered confidential, and should be seen and handled only by trusted clerks, who should be cautioned not to discuss any information gained by their official perusal of the officers’ 201 files. An officer is not permitted to consult his 201 file. Officers’ efficiency reports are kept in a separate file in the War Department.
353. After having made the backing sheet and after having inserted letters and documents in sequence from the oldest at the bottom to the latest on top, as described in the section on enlisted 201 files, the file should be inserted in a manila folder, along the top tab of which is written: “201-Woodring, Martin C. (O),” or the applicable name.
489313°—42---17
257
TM 12-250
354-357 ADJUTANT GENERAL’S DEPARTMENT
Section II
OFFICER QUALIFICATION AND STATUS CARDS
354. Reference.—AR 605-90.
355. Every officer and warrant officer has on file with the unit personnel section of the division a W. D., A. G. O. Form No. 66-1 (fig. 34). The purpose of classification of commissioned officers and warrant officers is to obtain the maximum use of their skills, abilities, and experience. Proper classification is the basis of proper assignment.
a. The responsibility for officer classification rests with any commander who has assignment jurisdiction over the officers of his command.
b. W. D., A. G. O. Form No. 66-1 supersedes W. D., A. G. O. Form No. 177 (Reserve Officer’s Qualification Card) which is to be turned over to service command headquarters.
c. Officers are classified by trained commissioned personnel under the supervision of the adjutant general of a division or higher unit having a classification officer.
356. It is the responsibility of the commanding officer of the headquarters where the qualification cards are kept on file to see that they are maintained up to date with all pertinent data as to the officers under his command so that assignment or reassignment can be made on the basis of all possible information.
a. It is the responsibility of the officer’s unit commander to transmit to division headquarters (or other headquarters) where the cards are filed any changes in the nature of duties, special military training received, or any other information pertinent to the qualifications of the officer.
b. Completed cards are forwarded with the officer on a change of station.
c. An officer may see his own card, but may not see the classification card of other officers.
357. Every regimental or separate battalion headquarters should maintain an active file of officer status cards. See figure 33 for a sample of a status card which, it is believed, will serve adequately in most organizations. This card should be kept in a visible file, or in a drawer file. One clerk in the officers’ subsection should be charged with the responsibility of making current entries on the officer status cards. In this way, accurate, complete, and up-to-date information on every officer of the command is always quickly available. This file will be of great assistance in selecting officers for detail to special service schools, to boards and courts, and in selecting officers for
258
TM 12-250
357
ADMINISTRATION
----WOODRING------,mniL.. .... C.____0^881651 Captain, Infantry , April 9/42
(Last name)(First name) (Middle Initial) (Serial No.)(Rank) (Branch) (Date of Rank) Permanent addre s s: 87 Washington Square North, New York, N.Y.Tel .Talbot 5-6659
Temporary address; Officers1 Quarters, No. 318C, Fort Dix, N.J. Tel: 638
Nearest relatives Mrs. Elizabeth L. Woodring Address: 87 Washington Square North
Married: Yes Wife's name Mrs Elizabeth L, Woodring New York, N.Y.
Children:Martin C., Jr. Age U) sex M ■ Elizabeth Lee " 7 » F D/S LV OF ABSENCE SICK
David ” 3 " M' From To Period From To Period
. _ . . ,z/>Na. “•/aJet z<*iys
— . .
Date first commissioned: June 18/22 ■
Date present dpiut expj_i us
Date due for promotion:
Military specialty:(1) go. Off, (2)Mor-
ale Off. (3) Mil. Intell.
Civilian specialty: Insurance broker.
Ordered to Active Duty by Par. 21 SO#102 ,Ha.; 2nd C-A.-Gov, T,4 13 12 II SF 2 1 O 7 4 2 I Q
0T"'* 8 F a C R J I*;* A.F.C. a.ic, mwc com, st. «om tree | cot, maj c«p **’ wo ‘tcH® L"*b» *“ * "w "6 ■* TtM* units // e
LAMMIAMO ---lklTio,H-i«W.CHo6r9ihl.) 'tVP, Ot>i ‘ ----1 (12> II (10) II (>) lr~U') ' CO^INT || - bH,lo,M..^ -
©°®° [(’) TTT7 M j n RI(3)-© I(4)-® |(5)„ I J |(6)... I(7)-® IJ) .
'name-WZIODRIHG-_________IHARTlN- GaRRoU___________0_-ge».les4 I rtl F ORC |\5~l // 765 mar 24KOT w . •!
(Last name) (first name) (middle name) serial number arm op service component height weight | date of birth | race J
j (|)-Q -- YEARS MONTHS ARM OR SERVICE COMBAT OR AOMIN PUTT (11)-®-- " ’
© W J WAR SERVICE SERVICE PHYSICAL- .. . ___ OVERAGE IN GRADE . RETIRED- __ ; ” ©
• —wzcw t—== r===-==L=zz===== (12) -0 SERVICE OR ~ —
” * -- YSARS MONTHS CORPS area I type DUTY RESIDENCE OUTSIDE ’ °©
< (»•) <3)-----------------------------------------CONTINENTAL U S. LOCATION... _ -YEARS__________________MONTHS 2 ----------
® r ® ” ; c^nv'G (13) ENTRY oUxTENOEQ ACTIVE DUTY AIIYHORITY' PAR Zl tn fKt f ? ®
I III II'...DtTEMAR.IO, 1942 HoZTVC.A.,&»v.IJf..MY. j
--------Y (14)-® GRADE—APPOINTMENTS ANO PROMOTIONS -®°®° » "Vvnion warrant' oLyicy* Zap LIEUTENANT 1ST LIEUTENANT CAPTAIN MAJOR LT COLONEL COLONEL Sj *®
• - • - ‘ I BATE UM.I..E. Ml PSKHNTE. ' t ’ “ •
ArrstwTtB Un rRUBrui ED _ _ soO
_ _ - j-------------------------------------------------------------------1~ n.r__________________________________________
©'’•".o DATE OF RANK IN GRADE ° _______________________________(15)-0 RECORD OF SERVICE (ONLY PRINCIPAL DUTY OF 3 MONTHS or more duration)
• " TYPE OF DUTY UN'TAr STATION^0" ----OATES------ INITIALS TYPE OF OUTY “"'Vr STATION1'0" ----—-T.E? ----INITIALS °
UK SI AHUM FROM TO ,nc, OR STATION FROM TO ,nc"
■*•** 'CoiCdWQR. C„."L", loo^rnr k-r-42 8-2.V-4Z f fa? )
® ° •»____________________________________________________________________________________________________________________i i * ® * •
• - • --------------------------------------------------------- I —......................................................11 ~ •
© - • - S i ' ~ “ 7 :• - •
®-®N I----------------------—-----------------------—---------------—------------------------------------------------------j «•••
® in 0 • ’ M Q
• ® -S —-------------------.---------------------------- ------------------------------—-----------------------------------5 1 - ®~ ®
® ’ S ’ ? ? ., — ________________________________ _________________ I * °
^r. PA ______________ (16)-® SPECIAL SERVICE SCHOOLS _____________(17) - 0 GENERAL SERVICE SCHOOLS ---
—FKoiFAj'CSTO SCHOOL COURSE to t'A COMM AND AND GENERAL STAFF SCHOOL ^OllegV **" COUCCf "college* " '
IrtFANrRY Basic_________________Yf__ COURSE P . |mE_______________________________! - •' •
; ;j2 3 |___ TRANSLATE — o o £o
n ***** *"'** *•’ ■»"«> 07 7^ “,®V AllrtB »♦ * w* * > *aa* > «a«> »® ® ® ®l® ® ® ® ® ®l®j
© Obverse side.
Figure 34.
260
TM 12-250
357
ADMINISTRATION
• • • • WV»» • • • • V• • • • \/\/• • • • * v• • • • 9 • • • • • • • • • NOTE. DO NOT ATTEMPT TO FILL OUT THJS CARD WITHOUT FIRST BECOMING FAMILIAR WITH AR 605-90 MARn'AL STATUS AND DEPgNDgNTS: SINGLE MARRIED, P'''' DIVORCED_ , WIDOWER 3_____| •
(20) LEGAL RESIDENCE: No & ST^T_^AJ^A|£lW&Tq N_Sll&VARJF .jfelffifclTY _/Ye W VoRK STATE N-Y-__________] ® ®
weroevy IlNAMEMasJuazABETH L. Woodring_______________________ ~ BF,at.onship Wife • ®
ADDRESSEE » STREET ADDRESSgT WASH I N&TON SavARE IYoRTH___city IV FW YORK________STATE_|V, Y. H 0 0
I ' ~ ” (22i-g7 e'ducation ~ ~
® • _____SCHOOL____ NAME OF INSTITUTION________________ SUBJECT MAJORED IN OggREE I *^"00^ • ®
• • 5________^school____4 Heui Yock City Academic V I • •
0 0 o ,2ktEGC 0R UN'',E"SI,Y 4 College ef C.-fv of/Ycuj YprK I (!^wer» e B.s, |zs> * e
A _ z| postgraduate ■ ■£ HdrvdH of B * s nt Abiu M.RA
0 0 0 0 0
A A "_____ (23) tEsts • ’ "q
w W Q *EST । DATE । SCORE । , TEST _ । |SCORE~| TEST । DATE । SCORE । TEST । DAT^ ^SCOrF • •
"V _ _ (24)-» PARTICIPATING SPORTS ' '
® □)) *' B0XINC | I C I 10 3. BASE BALL l*z1 c I 5‘ enowshocino | I c I Xl7| 7 EQUITATION 1 1 c 1 »l'i ‘2-^Cqii. of e.'iy at nj. • •
0 0 0|l 2. SOFT ?*LL I I C .1 XLI] 4. BASKET BALL I I *4 E'OJ«tW I I C I KL~1 fl OTHER _____ ' J | C | XL | 0 0
(fl/ ZZz Q.0«lop»«^4 pr.wts o«»w p.'A»«l«(25>. MAIN CIVILIAN~bCCUPATION (27)-(*> SECONDARY CLVUJAN OCCUPATION = - -
u h°«'T'°h°»j°'__Sales-wravi) r-nsuYawf.e_________________________________________________________ '
® ® o ___Sell, various 4v t>?s of l-osuravice (lifc______________________________________________ • •
• • r eaeu..™,™..,. -^ari-vse, eVuT-Vo ehewts.________________________________________________________ • «
00 <___________________Services e x t s-H-vaci atcou.-nt!t.__________________________________ZZZZZZUZZZIZZ A M
"CMUNCAAnon_ FROM | 3 |__TO I _____o« ■ncom**L< $ ZOO' __ FR.QM__________TO________ow^coL t*1’**^ |
0 0 I *WL NO._______ A» •'»>*» ~__OCCUPATIONAL OICTIONARY coot I T. |O_ B1S2B_____OCCJJPATIQN AL DICTIONARY Cpbt_ 0 0
• a 5-------------—Q^aCTficatio'n inTmilitary Specialties . (30) initial interview by: a
“ q_________________________DESIGNATION________ SPEC. SERIAL No 0»U ol Oemnillon DATF/aU& 3 f -9
0 0 z w-Qpr.m.ry ________________________________ t W* H. HoknoR,Capt Inf •
'*■ (print plainly) NAME. GRADE AND A»ni OR SERVICE OF INTERVIEWING OFFICER
0 0 (fl------------------------------------------------;-----------------------4^^______________________________ •
0 0 U (29) • © SECONDARY | 0 A
> O----------------------;---------------------------------------------_____________________________________
A A O (31) REMARKS:_____________________________________________________________________________________________
• • L _ ...- ... ______ ' j fi
’”,“ ' IMPORTANT- UNDER NO CIRCUMSTANCES WILL THIS CARD BE FOLDED. ROLLED OR CREASED “c“" " *-
.....................................A.................
@ Reverse side. Figure 34—Continued.
261
TM 12-250
357-362 ADJUTANT GENERAL’s DEPARTMENT
special and important duties. It is also a readily accessible source of information if a new commanding officer is assigned to the unit.
358. This improvised status card should not be confused with the status punch card of officers and men (W. D., A. G. O. Form No. 301). The latter is the official and formal status record which is made in the machine records unit, based on information contained in the report of change card. The status card described here is an informal record kept by the adjutant or personnel officer in order to make current information about officers of the unit readily accessible. This card is of greatest value when tho unit is in the zone of the interior or undergoing training preparatory to combat duty. However, when going into combat zones these cards should be left in the rear.
Section III
EFFICIENCY REPORTS
359. References.—AR 600-185, October 13, 1942.
360. a. An abbreviated efficiency report is substituted for the full report heretofore required for periodic reporting.
b. W. D., A. G. O. Form No. 67 (Efficiency Report) is used for the abbreviated report, but only paragraphs A, B, C, E, F, H10, L, M,' N, P, Q, and S are filled in.
c. Efficiency reports are rendered on each officer of field grade (of all components) who has served continuously in a command for 6 months or more—•
(1) When he ceases so to serve.
(2) On June 30, in case the service continues.
d. (1) No report is required where the service has been of less than 6 months’ duration, but a commander may make a full (not abbreviated) efficiency report on any officer of any grade at any time, if in his opinion, the services of the officer being reported upon have been unusually meritorious or unusually poor.
(2) Reports on general officers will continue to be made in letter form and forwarded to the commanding general next subordinate to the War Department.
361. An officer’s efficiency report is of vital importance to him. I hat fact cannot be too forcefully emphasized. Every individual who has to do with officers’ efficiency reports should read and understand all provisions of the governing regulations.
362. The purpose of efficiency reports is to report the duties performed by an officer during a definite period and the manner of the performance of those duties; to furnish accurate information as to the degree of proficiency possessed and demonstrated by the individual
262
TM 12-250
362-367
ADMINISTRATION
reported upon in specified qualifications considered essential in the military profession; and to make a record of certain qualifications which an individual may possess, and the extent to which he is proficient in those qualifications. It is a basic classification record of an officer.
363. The first essential demanded of an officer rendering an efficiency report on another officer is absolute impartiality and fairness. If an efficiency report contains any entry, either of fact or opinion, which is unfavorable to, or which reflects upon the officer reported upon, it must be referred to the officer concerned for his remarks upon the unfavorable entry.
364. Efficiency reports are prepared on W. D., A. G. O. Form No. 67 (fig. 35) for officers and on W. D., A. G. O. Form No. 68 (Efficiency Report for Warrant Officers Other Than Those of the Army Mine Planter Service) for warrant officers. The immediate commanding officer of the officer being reported on prepares and signs the efficiency report. Efficiency reports may be made whenever a commander himself is relieved or transferred, but in the event that he does not elect to do so he will prepare data on the officers who have been under his command for the use of his successor in preparing efficiency reports when due.
365. The efficiency report of every field officer on extended active duty is forwarded to The Adjutant General and is kept on file in the War Department. An officer, while in Washington, may be granted permission by The Adjutant General to examine his efficiency reports.
366. The principal concern of the unit personnel officer in connection with efficiency reports is to check them for accuracy and consistency of entries. It is not the function of the unit personnel officer or of the adjutant to rate or rerate an officer upon whom an efficiency report is rendered. It is the duty of the regimental commander to examine and indorse his concurrence or nonconcurrence with the ratings given by a commander subordinate to him. Before an efficiency report is sent to the regimental commander, it should be carefully checked by the unit personnel officer to be sure that the name of the officer reported upon is correctly spelled; that his serial number is correct; that a correct statement of the relation between the reporting officer and the officer reported upon is shown; that the period covered by the report is correctly stated. Periods of less than 1 full year are stated in months and fractions, as 4 and 15/30, rather than 4% months. The dates from and to must agree with the total time as stated.
367. The primary duty of the officer during the time reported upon should be written on the first line under paragraph E, and the exact
263
TM 12-250
367 ADJUTANT GENERAL^ DEPARTMENT
264
fr lfoTy?R?NT PROtT.RC?MMBCS)' EFFICIENCY REPORT
(SEE AR 600-185)
A, OFFICER REPORTED UPON —Xi.?.? ' ____________________________________________.9.?.4®.?.4?..._Jit
A’s official status with respect to you _________/Z7______________________________
B. PERIOD COVERED BY THIS REPORT7-A?Z5-0month«, from November 9, 1942 fr June 30, 1943 .........................................
C. STATIONS AT WHICH HE served _..?P.r.fe. D.i.?j.„N®r. Jersey
D. CONSIDER CAREFULLY THESE DEFINITIONS, KEEP THEM IN MIND WHEN RATING, TAKING INTO CONSID: ERATION HIS LENGTH OF SERVICE AND THE OPPORTUNITIES AFFORDED HIM, WHICH MIGHT HAVE A BEARING UPON HIS PERFORMANCE OF DUTY, PERSONAL CHARACTERISTICS, OR PROFESSIONAL QUALI-FICATIONS.
UNSATISFACTORY: Performance of the particular duty reported upop or personal characteristics or professional qualifications below minimum standard—inefficient.
SATISFACTORY: Performance of the particular duty reported upon or personal characteristics or professional qualifications up to minimum standard—passably efficient.
VERY SATISFACTORY: Performance of the particular duty reported upon in an efficient manner. Personal characteristics, professional qualifications, or efficiency above that acceptable as SATISFACTORY.
EXCELLENT: Performance of the particular duty reported upon in a very efficient manner. Personal characteristics, professional qualifications, or efficiency above VERY SATISFACTORY but below SUPERIOR.
SUPERIOR: Outstanding and exceptional performance of the particular duty reported upon. Personal characteristics, professional qualifications, or efficiency above that considered EXCELLENT.
UNKNOWN: To be used in all cases in which the reporting officer has had insufficient opportunity during the period 2 covered by this report to observe the officer reported upon to permit a rating as to the performance of the particular
0) duty, his personal characteristics, or professional qualifications.
+? E* DUTIES HE PERFORMED: (State separately. Where possible show duration of each in months. Example: Co. Comdr, ordinary garrison training, 8 mos. Summary court, 6 mos. Brig. Adj. prepared training schedules, Supply Officer.) In r-l describing the manner of performance of duty, use one of six classifications as given under D, and consider carefully the obstacles encountered by the individual in the performance of each duty listed. THE OPINIONS EXPRESSED UNDER ** “MANNER OF PERFORMANCE” ARE BASED ON—
C INTIMATE DAILY CONTACT, ) n lnA
•H FREQUENT OR INFREQUENT OBSERVATION OF THE RESULTS OF HIS WORK, [ ^amplify unSer par. P acooMfo--
ACADEMIC RATINGS. J to circumstances)
| ......... ............................... — — ■ ■ •• ------------------------------------------- . --------------------------
(DI Duty Months Manner of performance
c .. 100th.Inf._J_Prin duty}............7 .20/3?................. Excellent
7- Sick in hosgitai 2/30 ...........'.........'....—............ ... ...
«.................................................................................................................... __
^Vhat degree of success has he at- s, G. Enter on lines below any outstanding specialties of
£2 tamed under the following head- & s value in the military service. ‘MAKE NO ENTRIES
I fr I EXCEPT WHERE STATEMENT IS BASED ON
I § 1 S S £ PERSONAL OBSERVATION OR OFFICIAL RE-
OFFICIAL REPORTS DURING 8 . | 8 a 5 g PORTS DURING PERIOD COVERED BY THIS
^RIOD C?SKEDnBYJHIiS 3 I & 1 I I REPORT. Show pilot and/oi obserJeY retings of
REPORT. (See par. D above.) p $ > m « p Air Corps officers here.
1. Handling officers and men..............................._X............................................
2. Performance of field duties.........................X....................................................
3. Administrative and executive duties.....................2F.............. ..........................................
4. As an instructor..............................................X..............
5. Training troops.....................................X........................
G. Tactical handling of troops (units ...........................................................
appropriate to officer’s grade)...............................................................................
£
H. To what degree has he exhibited the following qualifications? Consider him in comparison with 2 8
others of his grade and indicate your estimate by marking X in the appropriate rectangle. 1 2 S “ a
(See par. D above.) 2 g g 5 ° I
1 i .& i i ________________________________________________________________________________________________ P CQ r* H CQ P
1. Physical activity (agility; ability to work rapidly).............................................
2. Physical endurance (capacity for prolonged eiertioa)........................................................
3. Military bearing and neatness (dignity of demeanor; neat and emart appearance)....
4. Attention to duty (the trait of working thorough'; aad conscientiously)............................
5. Cooperation (acting jointly and effectively with another or others, military or civilian, to attain a designated objective).
6. Initiative (the trait of beginning needed work or taking appropriate action on his own responsibility in absence of orders)... .
7. Intelligence (the ability to understand readily new ideas or instructions)....................... ................____
8. Force (the faculty of carrying out with energy and resolution that which on examination is believed reasonable, right, or duty)...
9. Judgment and common sense (the ability te think clearly and arrive at logical conclusions).............. ........................
10. Leadership (rapacity te direct, control, and infloence others in definite lines of action or movement and still maintain high morale).. .
W. !>., A. Q. O. Form No. .jlew„ Jersey.................
(Date)............ -Jan A..22,..1942. Incla...............
1st INDORSEMENT GW/ddb
Hq. 20th Inf. Div., Fort Dix, N.J., July 5, 1943. To: T.aG
The officer reported upon is unknown to me, but I have confidence in the judgment, fairness of impartiality of the reporting officer.
/s/ Gregory ',’Zinslow
/t/ G3EG03Y V.INSLO'J
Major General, U.S. Army,
Commanding.
Write nothing below this line. > —
® Back.
Figure 35—Continued.
265
TM 12-250
367-372 ADJUTANT GENERAL’s DEPARTMENT
time he was engaged upon that duty under the command and supervision of the reporting officer should be accurately stated in months and fractions. Additional and other duties should be stated in the order of the proportionate time spent upon each. The manner of performance of each duty will be stated on the same line as the description of the duty.
368. It is important that the ratings given be consistent.
369. The personnel, officer should study carefully every efficiency report which is submitted to the regimental headquarters. He should make no mark on the report itself, but should attach to it a separate sheet on which he calls attention to discrepancies or apparent inconsistencies. The report should then be passed on to the adjutant, who should likewise study the report and write on a separate sheet his own comments, to be submitted to the commanding officer when the report itself is submitted.
370. The unit personnel officer should keep a record of the dates on which efficiency reports are submitted. The officer status card shown in figure 33 has a place for such entries. It is intended that no copies of efficiency reports or extracts therefrom will be kept in any subordinate headquarters, either the headquarters where the report originates or any headquarters through which the report passes en route to The Adjutant General.
371. In checking efficiency reports, the unit personnel officer and the adjutant should be careful to note whether any remark on the report is of an unfavorable nature. A rating of “unsatisfactory” in any paragraph of the report constitutes an unfavorable remark, and the report must then be referred to the officer reported upon for his remarks. This reference must be made by the reporting officer, by 1st indorsement; the officer to whom the report is submitted must reply by indorsement within 10 days.
372. The next higher military superior to the officer making a report will indorse on the report his concurrence, his nonconcurrence, or any modifications which he may care to make in any of the ratings. This indorsement must always be signed by the officer concurring or modifying the report. An indorsement modifying a report in part would be worded something like this: “I concur in this report, except as to paragraph F-l, in which I would rate the officer reported upon as “satisfactory”; and except as to F-6 in which 1 would rate the officer as “satisfactory,” or such other modifying remark as may be appropriate.
266
TM 12-250
373-376
ADMINISTRATION
Section IV
RESERVE OFFICERS, ACTIVE DUTY
373. a. All Reserve officers who are physically fit for military duty have been called into the military service. Transfers from and to the inactive Reserve have been discontinued. Officers who are found to be physically incapacitated for limited military service are given the option of resigning.
b. All Reserve officers who are called and who are on extended active duty shall remain in the service for the duration of the war and for 6 months thereafter, unless sooner relieved by competent authority.
374. a. The following table of maximum ages is applicable to officers entering upon extended active duty with troop units and to officers entering on duty with other than troop units:
Service with troop units
Second lieutenant_________________________30
First lieutenant.________________________ 35
Captain___________________________________42
Major_____________________________________47
Lieutenant colonel_______________________ 52
Colonel_________i_______________________55
Brigadier general_________________________60
Major general____________________________ 62
Service other than with troop units 35
42
47
52
55
60
b. These age limits do not apply to officers of the Medical Department and the Chaplains Corps. Nor do the age limits for officers serving with troop units apply to officers serving under “branch immaterial” quotas with installations of the Army Air Forces.
375. Reserve officers are ordered to extended active duty by the War Department, by service command and department commanders, under quotas and in the numbers, grades, arms, and services prescribed by the War Department from time to time.
376. a. Under present policies Reserve officers are required to have passed the final type physical examination, and to have been found physically qualified for extended active duty within a period of 60 days prior to the effective date of the order placing them on extended active duty. However, where it would manifestly work a hardship on the officer concerned to require him to travel a considerable distance at his own expense to a Government hospital having facilities for conducting the final type physical examination, he may be placed on extended active duty, and directed to report for temporary duty at a station having facilities for giving the final type examination. If
267
TM 12-250
376-380 ADJUTANT GENERAL^ DEPARTMENT
found physically qualified, he will then proceed to the duty station to which ordered. If found physically disqualified, he may request that his case be placed before an appeals board. The board will consider only the defect upon which the officer was disqualified, and will recommend to the commanding general of the service command that a waiver be granted or not granted. The decision of the commanding general of the service command is final.
b. In addition to the final type examination, an officer is required to undergo a check-up examination at his first duty station, to determine whether or not there has occurred any intervening illness or injury of a disqualifying character It is the duty of the commanding officer of the unit to which he first reports for duty to see that each officer has this check-up examination.
377. A Reserve officer ordered to active duty is required to reach the station to which he is directed to report within the time normally required to complete the journey by common carrier by the shortest usually traveled route. His active duty begins on the date specified in the order as the effective date. He should begin the journey on that date. If the officer concerned desires to travel by private conveyance, and the time to make the journey from his home to his first duty station would require more than the normal travel time by common carrier, he should request a leave of absence, or specific authority for delay en route from the commanding officer to whom he is directed to report. In traveling to his first duty station, however, he may travel by private conveyance without specific authority, provided he leaves early enough to arrive at the time normally prescribed by the order. Such travel, in advance of the effective order date, is at the officer’s risk and personal expense.
378. a. Reserve officers at the time of being ordered to active duty are entitled to leave credit on a pro rata basis, figured on the remaining part of the fiscal year. Leave accrues at the rate of 30 days for each fiscal year.
b. Leave is a privilege, not a right. Leave credit may be carried over from one fiscal year to the next, provided the active duty is continuous over the period for which leave credit is claimed.
379. a. Reserve officers on active duty are entitled to pay and allowances, including longevity pay, as prescribed in current Army Regulations and directives.
b. Allowances include the right to occupy Government quarters if they are available at the permanent duty station of the officer concerned; or the payment of rental allowance in lieu of quarters.
380. When a Reserve officer enters on active duty, his date of rank is determined by the amount of active duty he has previously had in
268
TM 12-250
ADMINISTRATION 380-383
grade. This is time actually on active duty and does not include total time, as does the computation for pay. Date of rank is important in determining the right to command. The date of rank is usually stated in the orders by which a Reserve officer is placed on active duty. If not so stated, the officer should apply to the commanding general of the service command issuing the active duty order for a determination of his date of rank.
381. A Reserve officer will wear the insignia of the arm or service in which he is commissioned, or in which he is detailed, or in which he has been ordered to duty. In signing his name to official communications not directly concerned with his own active duty status, the officer will use as a part of his official signature the name of, or authorized abbreviation for, the arm or service in which he has been detailed for duty, even though this differs from the arm or service in which he is commissioned. For example, an officer commissioned in Infantry Reserve, if ordered to duty with the Cavalry, would sign his name as “Captain, Cavalry” or “1st Lt., Cavalry.”
382. When a Reserve officer first reports for active duty, the adjutant of the post, camp, station, or unit is required to execute and forward directly to The Adjutant General the active duty report form illustrated in figure 36. This form will be made locally by mimeograph. An extract of the special order should be attached.
383. Promotion of Reserve officers during the present emergency will be governed by policies to be announced by the War Department from time to time. As of May 26, 1942, the requirements for promotion of a Reserve officer are as follows:
a. The sole criterion for promotion must be demonstrated fitness and capacity for the duties and responsibilities of the next higher grade for which a position vacancy exists.
b. Except in units engaged in combat in an active theater, normally no officer will be promoted more than one grade at a time and no officer once promoted will be again promoted until he will have served at least 6 months in the grade to which last promoted.
c. Normally, no officer except a second lieutenant will be recommended for promotion until he has, by actual outstanding performance of duty for a period of at least 6 months, demonstrated his fitness for promotion to the next higher grade and his capacity for its responsibilities. When, in the opinion of a general officer who has personal knowledge of the circumstances, an officer other than a second lieutenant has clearly demonstrated his fitness for promotion in a lesser period of time, the War Department will give consideration to waiving this requirement, provided the recommendation clearly sets forth the
269
TM 12-250
383 ADJUTANT GENERAL^ DEPARTMENT
REPORT OF ENTRY ON* (TERMINATION OF) ACTIVE DUTY (Par. 119 b, AR 140-5, and pars. 13 b and 34, AR 130-10).
(Place) To: The Adjutant General,
Washington, D. C.
(Date) ATTENTION: RESERVE DIVISION
NAME: .......................................................
(First) (Middle) (Last) (Serial No.)
GRADE AND BRANCH: ...............................................
(Grade) (Branch) (ORC, NGUS, OR AUS)
AUTHORITY: Par........S.O.:....... HQ:..............
(Date of Order)
DATE OF ENTRY UPON ACTIVE DUTY: .................................
*(0R) DATE ACTIVE DUTY TERMINATED:
(Date of entry is ordinarily date officer left home if such date is on or subsequent to the effective date shown in the order. )
(Date of termination of active duty is ordinarily the effective date of termination shown in the order.)
REPORTED FOR ACTIVE DUTY: .....................................
- (Date reported at station)
For the Commanding officer:
Adjutant.
1 Incl.
Copy of extract of special order.
1. Report to be mailed direct to The Adjutant General by the adjutant or personnel adjutant of the post, station or unit within 24 hours after officer reports for duty.
2. A separate report will be rendered for each Reserve , National Guard of the United States or Army of the United States officer.
* Line out words not applicable.
Figure 36.
270
TM 12-250
383-387
ADMINISTRATION
circumstances which prompt the recommendation and justify the promotion. No recommendation which fails to set forth clearly the circumstances and the finalities inherent in the individual which warrant his promotion will be given favorable consideration by the War Department.
d. A second lieutenant may be recommended for promotion to fill an existing position vacancy at any time after he has satisfactorily demonstrated his fitness for the next higher grade and his capacity for its responsibilities.
e. Recommendations for promotion and approval of recommendations from subordinate commanders are functions of command which cannot be delegated to a stafT officer. In the application of paragraph 7, appendix B, MR 1-3, position vacancies existing in divisions, regiments, and similar or smaller separate commands will be filled by unit promotion only to the extent which will promote the best interest of the service and efficiency of the Army. When, in the opinion of a higher commander, efficiency of the Army will be served best by promotion of the best fitted officer in one unit and his transfer to another to fill an existing position vacancy therein, this procedure will be followed. The primary purpose of temporary promotion is to enhance the efficiency of the Army by promotion of the best fitted to fill existing position vacancies. This end will be achieved only by a careful study by each echelon of command of each recommendation for promotion passing through its headquarters.
384. Before a Reserve officer is relieved from active duty, either at the termination of his period of active duty or for any other reason, he is given a terminal physical examination, which is similar to the final type physical examination given when beginning active duty. He is given a W. D., A. G. O. Form No. 280 (Certificate of Service).
385. For further and general information relative to Reserve officers see all Army Regulations in the 140-series; AR 605-10; section V, Circular No. 19, W. D., 1942; Circulars Nos. 95, 161, and 180, W. D., 1942; and current War Department directives.
Section V
PAY AND MILEAGE VOUCHERS
386. Reference.—AR 35-1360.
387. a. Commissioned officers are paid monthly by the accountable disbursing officer of the station at which they are serving; or if no accountable disbursing officer is on duty at the station, by a disbursing officer to be designated by the commanding general of the service command. Officers’ pay accounts are paid on War Department Form No.
271
TM 12-250
387 ADJUTANT GENERAl/s DEPARTMENT
D. O.
WAR DEPARTMENT
Form. No. 836—Revised ■ r—
Form approved by Comptroller General, U. 8. WAR DEPARTMENT
September 23, IMO
PAY AND ALLOWANCE ACCOUNT
(Commissioned Officers, Army Nurses, Warrant Officers, Contract Burgeons)
Pay of the Army, 19...................,.._................
APPROPRIATIONS:
Vom No.
PAID BY
(1) THE UNITED STATES, Dr,,
To: ...¥^5i5..y.A..”O2^81g>.....CaptJ
(Name of payee)
(2) Station ....FQrfc...Qix,..JSleM.. JSTJSSy. ................ _______________
On duty at present station per' Par. 21. 8. O. No. ..102...., Hdqrs. 2aH.C..k. gOV.Ia. N.Y.
Departed from.19.42, Reported for duty atFX^ -DiXy- N^J^-28--______________________________191/2-
DEPENDENTS: i?y r t m . , _
(3) Lawful wife ...~"®®..?9.?.^^£x.-^..?ashipgtonr.Squftre.North Kew York
„ (State her Chdstlaq or glvaq name In full and busband’s surname and her address each month)
Unmarried children under 21 years of age .“M'.tyi C . .”9.Odr ABgy JVr,_ySOn. ..lU.JT.ai..Elizabeth X. Wood-rihg,. daughter.,..7.yx.a^..axid.,DaYid.J(....WaQdr.ingr..aany..J.^r.8^87JWashi;iat©n -SquAra -North-(State names, ages and addreesss each month. Evidence of dependency attached hereto or filed with voucher No...........NaAa....... *, 19------, accounts of -__________.....__
(4) Dependent mother.........................................................
(State her Christian or given name in full and busband’s surname and her address each month)
During the current period for which allowances are claimed on account of my dependent mother I have contributed to her support the sum of $............., in cash or its equivalent, without any consideration in return, which contribution
is her chief support, and each and every statement set forth in her affidavit dated........ 19___
(attached hereto), filed with voucher for the month of.............., 19..., is true and correct, and so
remains at this time, except............................................
......Inf^Raaerya_____________0^88165.4..
(Rank and organization) (Baria! No.)
...... Station No.___________....................
(For um of paying office)
.or
(State fully changes occurring between date of last affidavit and signing of this voucher)'. . ...
. (5) For over-----9..... years* service; . ..3.---payjeriod;............years completed on................................ 19
CREDITS:
(6)
(7)
For base and longevity pay from..
For additional pay for............
W..2.8.
from
1942.., to.........June..30.
----------, 19....... to...
., 19.
AMOUNT
$-........
(8)
0)
(10)
For pay for......mount,..................... from............... 19..., to ................, 19___
of which I was the actual and exclusive owner, which (was or were) suitable for the military service, and maintained at.
For subsistence allowance from..... ■.Kay/23;
For rental allowance from..........fey. .28...............f w ls, .t<
during w;hich period I was not assigned adequate quarters at my permanent station; if without dependents, I was not on field or sea duty; if with dependents, I did not occupy with them any public quarters assigned to me without charge at any station, nor did any of them occupy public quarters assigned to them or to any other officer or hjs dependents, except for bona fide social visits......................
19.42., to - ..J.uns .30.
19.42
DEBITS: (11) ~ (12) (13) (14)
Total Credits.
Class “D” Government Insurance Premium.
Class “E" Allotment........................
Class “N” National Service Life Insurance..
Due United States for ............ .......
AMOUNT $___.
-2.
29.
-53-
Total Debits.
Net Balance.
18.82
(15) On---------(ordinary or sick) leave or absence; Departed........................, 19.
Hdqrs.......................,................., 19-----; extended by Par.........., 8. O. No.
................................ 19-----; Returned ............................... , 19.....
under Par......., S. O. No.
Hdqrs.____
(16) I certify that the foregoing statement and account are true and correct; that payment therefor has not been received: and that payment to mo as stated on the within pay voucher is not prohibited by any provisions of law limiting-the availability of the
appropriation(s) involved.,- ... .
Place to my credit with KsJl.Jgajre®L.ChftCk to;
.......Capt.-lterxin C..Woodring
____ Fort New\ jersey
.Jima.jd.......1942..
Date
(SIGN
ORIGINAL ONLY)
Rank ■■■■■C,apt»An—
$ C/fiA
--fa?
$_____:____
$__________:_________
By order of Colonel ATWATER:
THOMAS A. DUBOIS, Capt., 100th Inf. Adjutant.
Note: Initiated by unit personnel officer or adjutant; one copy retained by unit personnel officer, after completion.
Figure 40.
280
TM 12-250
396-397
ADMINISTRATION
officer’s office. Such a chart is shown in figure 21. It will show at a glance the status of every officer of the regiment, and by the use of different cardboard disks will show where every officer is at any time.
Section VIII
CLEARANCE
397. When an officer is relieved from active duty, is transferred, goes on leave of absence for more than 10 days, or detached service for more than 10 days, he should be required to execute clearances. The clearance sheet is nothing more than a statement in writing from the several Government agencies and instrumentalities with which the officer concerned may have accounts, including the unit supply officer from whom he may have drawn Government property on memorandum receipt. (See fig. 40.)
281
TM 12-250
398-402 ADJUTANT GENERAL ?S DEPARTMENT
Chapter 7
REPORTS AND RETURNS SUBSECTION
Paragraphs
Section I. Morning reports_______________________________ 398-403
II. Reports of change___________________________ 404-407
III. Ration returns________________________________ 408-415
IV. Monthly rosters_________________________________416-420
V. Postal subsection_____________________________ 421-423
Section I
MORNING REPORTS
398. Reference.—AR 345-400.
399. Each morning, at a time specified, the company morning report is brought to the unit personnel section by the company clerk of each company or detachment of the regiment. The morning report goes directly to the reports and returns subsection. There it is carefully checked for accuracy in the remarks section and the strength section.
400. Every individual working in the reports and returns subsection should be thoroughly familiar with all the provisions of AR 345-400. The clerks checking morning reports, and the unit personnel officer, before initialing company morning reports, should check to see that only authorized abbrevations are used. Improper use of abbreviations, or use of unauthorized abbreviations, will seriously impede the work of the clerks making records which are based on morning report data. Authorized abbreviations are prescribed in AR 345-400 and in AR 850-150. The forms used in making remarks are shown in AR 345-400.
401. After the morning report is carefully checked for accuracy, several abstract copies are made. These are for use of the pay roll group, the service record group, the report of change group, etc., as described in chapter 4, part two.
402. a. The morning report then goes to the clerk charged with compilation of the consolidated daily strength report. This clerk should be furnished a form, mimeographed or printed locally. This form should be a reproduction of the company morning report, with the following exceptions: Make all squares large enough to contain five digits; strike out column headed “Day of month”; change title of first column from Captains and Field Off. to read Captains; insert
282
TM 12-250
402-406
ADM1NISTR ATION
at top of form the title Consolidated Daily Strength Report, lOOtli Infantry (day) (month) (year). Then at left add columns with the following headings, reading from top to bottom: Colonels, Lt. Colonels, Majors. Extend the horizontal lines to the right, so that a square is provided for each entry and at the extreme right on the horizontal lines, write in the designations of the several companies and detachments, beginning with Hq and Band, then Hq Co, Serv Co, etc. After all entries have been made, draw a double horizontal line below the bottom entry and write “ Totals” at the extreme left. At the foot of each column enter the total of that column. Thus, when the form is completed, it shows the strength of the regiment in each grade and each category (see fig. 41).
b. These sheets should be mimeographed or printed on 8- by 14-inch paper. At least three copies should be made, one original and two carbon copies. After the report has been compiled by the clerk, it should be checked by the personnel sergeant major, and by the unit personnel officer, and should be initialed by the unit personnel officer. One copy should be placed on the regimental adjutant’s desk not later than 1000, and another copy should accompany the report of change cards for the day when they are sent to division headquarters. The original should be kept on file, and the reports for each month consolidated at the end of the month for comparison with the strength report furnished by the machine records unit.
403. After the data for the consolidated daily strength report have been extracted, the company morning report goes to the clerk who is assigned the task of checking and consolidating ration figures. This process is described in detail in section HI. After they are checked, the morning reports of all elements will be initialed by the unit personnel officer, under the date, and in the same column.
Section II
REPORTS OF CHANGE
404. Reference.—AR 345-800.
405. Every individual working in the reports and returns subsection should be thoroughly familiar with all the provisions of AR 345-800. This is essential if the reports of change are to be rendered accurately and on time. It is a basic record, and upon its accuracy and completeness depend to a large extent the usefulness and value of the entire machine record keeping system.
406. In making reports of change cards on the typewriter, clerks should be cautioned not to use punctuation marks. These typed
283
TM 12-250
406
ADJUTANT GENERAL’S DEPARTMENT
1 Hqs Hqs i Serv A-T Gannon Atchdftst ?r ’nd Br 3rd Bn
.ORGANIZATIONS_.Sand* Co. Co, Co. Co. Mad. Hqs & Co- Co* c°- Co. Iqs 4 Co. Co. Co. Co. Iqs 4 Co. Co. Co. Co.
Colonels__________________________Hqs Co A B C D Iqs Co E F G H Iqs Co. I K L M
ox1 Lt. ColoneEU --- --------------------------------------------------------------------------------„
£ g Majors__________________
® Captains_____________________________________ZZZZZZZZZZZZZZZZZ .
a » gist. Lts,________________________________________________ ___________________________________________________
g£ 12nd Lts.__________________;____________________________________________________________ 2ZZZZZ ZZZZZ----------
----Spec, fluty _______________________________________________ _________________________________________ £ — Absent ==. ___ _____ __ ^JZZ^Z __ ____ _ZZZZ[ZZZZ_______________________
i 2 Present , _______________________ZZZZFZZZZ__________ ZZZZZZ -- ---------- = ■ == =.
[Absent ____- _____ ——- =—= ■ ---------------------------- ------------------------------------‘
o Present ' [ ----==== ■— ■ ■. ■ ============== , -
y Absent ZZZZZZ ZZZZZZ ZZZZZZ ZZZZZZ ZZZZZZ
Mr. Sergeants"___________ T ' ==== = == - -... ====== — ■ f-
Tech. Sgts. —ZT— ———————, -------------p.
a TstSgts. -----------------—L
g Ttirrsgts.------------------------------------------------------------------------------------------Z_-------------
« Tech., 3rd Gr. L
S Sergeants_____ _
g HiTech., bth dr. --- -------------------------------------------------------------------------------------
£ S Corporals ________-----------------------------------------------------------------------------------------------
R t. Tech., gth Gr.________________________________
g z 2 Pvts., 1st Cl.------------ ------------------------------------------------------------------------------------
o £ Privates --------------■
2 2 TOTAL --------------------------------------------------
« | FOR FTI ,_________ _______________________________________________________ | _ ______________
o R —Spec. Duty___________________________________________________________
g P Sk. in Hospital________ ———j——— ------------------
o g —.sk, in Quarters________________ZZZZZ ZZZZZZZZZZZZZZZ ZZZZZZ zzzzz I ———---------------------
g g —In Arrest___________________________ZZZZZJZZZZ_______________________________ ' j-------------------------------
§ e _ In Confinement________________________________________ I-------------------------------------------------------
g t- TOTAL PRESENT ~ ~----------- == --- === I = -■ | = = -
a H |Det'd Service == ==== ==== ===== " ====" ” — ■ — = ■ =
g S 5Uk---------------------------------------------- ■ I ----------------------------------------f------------------
S K With Leave________________________________ —————————————— —_j----------------------------------------------------
2 v: c without Leave_________________2ZZZ ZZZZZ ZZZZZZ ZZZZZZ ------ । ~—r-----------------------
2 £ ® In Arr or Conf. |-----------------■-
o E Missing in Act'n_____________________ ,--------------------------------------------------------------------------
° TOTAL ABSENT " ~ ===.... ===... ' ' | ' i 11 '== ===========
TOTAL PteS & ABS'T---------------------- ~ =------ = = ----- ! I . i —:----------------------
==========-------------------——----------------------__—_______________1—__ I
. ti > Present I I ---F--- I------------=
I *O O 4^ , ____ ___ ______ _____ _ ______ __ __________'______________ f r •
7 Absent !---------j-----------------J---------k—--
o For ratios onl / ---------;------------------*----1---!----
F1'1- f I I I I I I I I I I I I i L... 1. I . L i J L
284
TM 12-250
406-409
ADMINISTRATION
fl symbols make a deep impression in the card, often resulting in the fl introduction of errors in the machine operation.
407. W. D., A. G. O. Form No. 303 (see fig. 42) is normally made in I three copies or an original and two carbon copies. The original is I sent to the machine records unit through the division or next higher I administrative headquarters: the duplicate may be sent to the chief of arm or service to which the individual reported upon belongs as I required by current regulations, and the triplicate is retained in the J unit personnel section for use and file. The triplicate is made available | throughout the unit personnel section as the personnel officer may
STATION । TYRE ORC । SUS UNIT । TAPER! UM, CRAPE I DUTY । A, OB S । BATE । SERIAL HUMBER । NAME
REPORT OF CHANGE (FOR INDIVIDUAL OR UNITI --------------------------—------------------------------------------------------------------------------------- O
BASIC STATUS
30357749 Pvt Inf 0 lXU«°|DSa|F J>frtCHE°' f"°M _______________________________________________|Q casual 0 o
SERIAL KUMBfR grade SPECt arm OR SERVICE , DUTY OR OTHER STATUS AT TIME OF THIS CHANGE I °
Sims Archie A LxJoun| L J0THER (specif¥>-._________________________________________•______________________ ?
IASI NAME EIRSI NAMi MIDDLE INITIAL 2 DESCRIPTION Of CHANCE " 2
_________Co L 100th Infantry____________________ Pvt Sima duty to AWOL 4 PM_________________________________ ?
ORGANIZATION WITH WHICH SERVING J ------------------------------------“----»
Hq 100th Infantry 2
ORGANIZATION OR HEAD DARTERS FROM WHICH RENDERED ~ -------------------.
Ft Dix K J t
_________________________________________________5 5 -
REPORT FOR THE TWENTY-FOUR HOURS ENOINC AT 11:59 P.M. 3
pay 2 month June th 2 * 6 (,
— 7 ““ 7 z
_________________________________________________8________________________Capt Inf Aast Adj______________________. *
chah« station orcaken 5us ohit parent unit L splst crape duty service CR4DE 4’° mLE ° £
I ciS," I I SERIAL NUMBER U’’/ I STATION I I I IsUB UNIT I PARENT UNIT I Irf I CRAPE I DUTY I °
t T 3 < s s : a s io ii itIit it is is mis is io ii win a k m n n a win aria Mils w it wlw «Ail.? at «las «.atI« « so si st si sdss ss st w so oolsi si silwlss ssIst w so to tiI n it h tsIts ii is is w UCBTSSU MR USE UNDER PATENT I.TTI.HI IBM 712883
Note.—Initialed by unit personnel officer, in triplicate. Original to next higher echelon; white copy dispatched direct to appropriate office; buff copy retained by unit personnel officer.
Figure 42.
direct, so that pertinent data taken from it may be used where needed. When the card has served its purpose, it should be filed.
Section III
RATION RETURNS
408. References.—AR 345-400, and AR 30-2210; and Circular No. 195, W. D., 1941 as amended and Circular No. 88, W. D., 1942.
409. A ration is defined as the food necessary for one man for 1 day. A ration is divided into a number of different articles of food which are called components. All the components needed in the preparation of three meals, according to a predetermined menu constitute the complete ration. There are four kinds of ration: garrison ration, Filipino ration, field ration, and travel ration. The number of rations to which an organization operating a mess is entitled is based on the number of men who consume three meals a day in the company. In computing the number of rations to which a company or detachment is entitled, the number of men eating breakfast, dinner, or supper in
285
TM 12-250
409-413 ADJUTANT GENERAL/S DEPARTMENT
the company mess is added together and the total divided by three. The resulting figure is the number of rations to which the company or detachment is entitled for that day. If the resulting figure includes a one-third fraction, the one-third is disregarded, and the resulting whole number is used. If the fraction is two-thirds, it is counted as one, and the next whole number is used. (See also sec. II, ch. 6, part one.)
410. a. The garrison ration, when authorized by the commanding general of the service command, is based on the money value of the components deemed necessary and suitable to provide an adequate and balanced diet for the troops. The money value is arrived at by the method prescribed in AR 30-2210.
b. The garrison ration is no longer authorized, except by special authority granted by the commanding general of the service command, and the ration savings are thereby eliminated. Only the field ration is discussed here, and the method of computing rations for the regiment or similar unit. For the method of computing rations for the company, see section II, chapter 3, part one.
411. Under the directive contained in War Department Circular No. 195, 1941, a ration return form is described which differs from W. D., Q. M. C. Form No. 460 (Ration Return). The ration return is made for whatever period may be prescribed by the local commander. It is usually made on a 3-day basis. This system is adopted for the field ration, which is the kind of ration now being issued to most units of the Army. Under the system prescribed in Circular 195, the company submits a daily ration strength return, which includes an estimate of the number of rations to be required on the day of drawing rations; that is, usually 3 days after the return is submitted. Any overages or shortages are taken up at the next succeeding issue date.
412. The unit personnel section is required to consolidate the daily ration strength returns of the companies, and to submit such consolidated report, together with the returns of the individual companies to the issuing quartermaster or unit supply officer. The unit supply officer draws the required rations for the whole regiment and makes issue to the several companies on the basis of the estimate made by each, as approved or modified by the regimental commander.
413. Both the companies and the unit personnel officer are required to make a monthly ration strength return, which is based on the daily ration strength return and which carries the accumulated figures of the daily returns. No attempt is made here to discuss further the directions given in the circular. Company commanders and unit personnel
286
TM 12—250
413-417
ADMINISTRATION
officers will be guided by its provisions in preparing and submitting ration returns.
414. Company commanders and unit personnel officers should make every_effort to anticipate changes in strength of companies during the period which must elapse between the date of submission of ration returns and the date of issue. For the first month of operation this figure will be based, of necessity, upon guess work; but after some experience has been gained, the estimates of gains and losses can be based on figures for previous months, modified of course by whatever advance information is available concerning additions to strength, and concerning transfers or discharges to be made. A reasonably accurate percentage table of expected gains and losses can be set up as a basis for the estimates which are a necessary part of the advance return.
415. a. A major responsibility of the unit personnel section in connection with ration returns is a careful and accurate checking of company morning reports. Unless the known factors of the computation are correctly arrived at, estimates based upon incorrect figures are likely to cause a material difference in the accuracy of the estimates of gains and losses. An error in computation will result in the company drawing more or fewer rations than it is entitled to, thus creating an overdraft or a shortage, either of which must be compensated for in the periodic settlements.
b. In making estimates of strength as of a future date, company commanders should consider any planned transfers, any furlough applications which are likely to be acted upon favorably before the date of drawing, as well as any known accessions to strength. The unit personnel section in checking this estimate should also take into consideration available information bearing upon transfers, furloughs, and accessions to strength. After the organization becomes fairly stable, these estimates can be made with a satisfactory degree of accuracy. The imponderable factors, of course, are unauthorized absences, sickness, and emergency furloughs.
c. The successful operation of this system depends in a large measure upon close liaison and cooperation between the unit personnel officer and company commanders.
Section IV
. MONTHLY ROSTERS
416. Reference.—AR 345-900.
417. The machine records unit furnishes a monthly roster, W. D., A. G. O. Form No. 305A, for enlisted personnel and officers. These rosters are furnished to all organizations and are prepared by the
287
TM 12-250
417-420 ADJUTANT GENERAL *S DEPARTMENT
machine records unit serving the particular organization. The basis of the preparation of these rosters is W. D., A. G. O. Form No. 301 which at all times reflects the current status of the individual. This card is kept current through the medium of W. D., A. G. O. Form No. 303. Correct preparation and prompt submission of reports of change is essential to maintaining a correct status card. Since rosters and strength returns are prepared from the status cards which are kept up-to-date and accurate through the report of change, care must be exercised in the preparation of Form No. 303 to insure accurate rosters and to eliminate the necessity for changing and correcting rosters.
418. Changes which occur to an individual are posted on his W. D., A. G. O. Form No. 304A so that a man’s present status is reflected by the remarks on his locator card.
419. a. When the roster for each organization is received in the unit personnel section, it is checked against the locator card remarks to insure agreement. Errors are checked and necessary additions, deletions, and corrections are made and initialed. For procedure relative to the correction of rosters, see AR 345-900.
b. Upon completion of certification and correction, each sheet will be appropriately numbered and certified for correctness and for the number of sheets included.
c. One carbon copy of the roster will be retained by the unit personnel section. The remaining copies are forwarded to the originating machine records unit, where proper distribution is made.
420. Since the machine records unit maintains current statistical information relative to an individual in the form of status cards which makes this information readily accessible, it is possible to obtain various special reports and analyses from these cards. Requests for such information should be directed to the machine records unit through the same channels used for reports of change. Special reports are available in various forms and sequences, and include any or all of the following items:
Serial number.
Name.
Grade.
Arm or service.
Type of organization.
Organization—-subunit.
Organization—parent unit.
Component of the Army.
288
TM 12-250
420-422
ADMINISTRATION
Main civilian occupation.
Race.
Station.
Duty (primary).
Status.
Date of last change in status.
Military occupational specialty.
z Section V
POSTAL SUBSECTION
421. References.—FM 12-105; Circular No. 5, W. D., 1942 and Circular No. 96, W. D., 1942 as amended.
422. a. (1) The postal sergeant and his assistants work under the direct supervision of the adjutant. They handle all mail, official and personal. When the unit is in the theater of operations or combat zone, incoming mail is picked up by the mail clerks of regiments or similar organizations at the division APO. These pick-ups of mail may coincide with the picking up of class I supplies. The mail clerk of each unit goes to the division APO each day to pick up the mail. He then returns with the mail to the rear echelon of his regiment, or similar unit, where he distributes the mail to the company mail orderlies who come for it. The company mail orderlies then return with the mail to their respective organizations and there distribute it to the addressees. All mail clerks and orderlies are directed to deliver all mail to the addressees personally. Mail is not to be sorted into pigeonholes and left for the addressees to pick up; nor is it to be left on beds, or given to other individuals to deliver to the addressee. Any mail which the clerk or orderly cannot give to the addressee personally is brought back to the unit orderly room or headquarters where it is placed in a safe place, securely locked, until such time as it can be delivered properly.
(2) Outgoing mail is placed by the sender in a locked box which is, or should be, provided for this purpose. Unit and organization commanders are charged with the provision of such receptacle for outgoing mail. On their trip to the depot of the regiment or similar organization, all company mail orderlies carry with them the outgoing mail which has been placed in the organization mail boxes. Upon reaching the depot, they turn the mail over to the regimental mail clerk, and assist him in preparing the mail for dispatch. The regimental mail clerk then carries it to the division depot on his trip to pick up mail. At that point he turns it over to the personnel of the APO.
489313°—42---19
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(3) The morale effect that mail has on every individual soldier makes- the prompt collection and distribution of all mail of vital importance to every commander.
b. When the unit is within the continental United States the procedure is practically the same as to distribution. However, the postal messenger may collect the mail from the division APO at any convenient time that the mail is ready for distribution. He brings it to the regimental headquarters mail section where it is sorted into companies. Each company appoints a mail orderly—-who should be a responsible noncommissioned officer—-who collects the company’s mail at the regimental postal distributing point, usually regimental headquarters, at designated hours. The company mail orderly does not receipt for registered or insured mail, but obtains a notice that such mail is there; he in turn gives this written notice to the addressee who calls for the registered or insured mail in person at the regimental APO. However, in the combat zone this procedure is not practicable, and the regimental or company mail orderly may receipt for it, and thus effect its delivery to the addressee. How mail is to be distributed within the company is an administrative matter to be determined by the company commander. One of the most important matters for company commanders and regimental adjutants is the selection of honest and reliable noncommissioned officers and men for the postal section.
423. Official mail coming in is sorted and passed to the mail and distribution clerk in regimental headquarters, where it is handled in the manner already described.
a. Company mail orderlies maintain a complete roster of the members of their organizations, showing the forwarding address of absent members and whether this absence is temporary or permanent. This roster should be kept up-to-date, and all changes within the company which might affect the postal service are entered in the roster book. This roster book should furnish the company mail orderly with the forwarding address of any person who had formerly been a member of, or was attached to, that organization.
b. It is the responsibility of company commanders to see that each new member of the company notifies his former immediate commander and his correspondents, particularly his relatives, of his new address. This shall be done even if the individual asserts that he has already done so.
c. Regimental mail clerks are responsible for the maintenance of a complete set of files of addresses of all past and present members of the organization. It is the duty of the organization mail clerk to
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furnish the regimental mail clerk with a temporary locator card, in duplicate, for each man who joins or leaves the organization, or who transfers from one unit to another within the organization. These cards are furnished within 24 hours after the change. The duplicate goes to the division APO for maintenance of the directory service. The original stays in the regimental locator card file. The responsibility for the provision of permanent locator cards rests with the unit personnel section. A complete directory service is maintained at the APO for all Army personnel served by it, and the permanent cards for the directory service are furnished by the unit personnel section, which receives such cards from the machine records unit.
d. When the forwarding address is not known, mail is indorsed by the company mail orderly with the words “Present Address Unknown,” followed by the company and regiment, the date, and the initials of the mail orderly. A line is also drawn through the original address. The mail is then returned to the regimental mail clerk. If the address cannot be determined, he places a similar indorsement beneath that of the company mail orderly, and sends the mail to the APO, where it receives directory service.
e. When the forwarding address is known, mail is readdressed and forwarded through the regimental post office in the same manner as outgoing mail. Care must be taken in indorsing mail that the name of the addressee is in no way marked or defaced.
j. Any mail addressed to a person who is listed as “dead,” “prisoner of war,” “missing in action,” or in a similar category, is not indorsed by the mail orderly, but is turned over by him to the company commander or some officer within the company who has knowledge of the facts. This officer indorses it by placing upon it the appropriate word or phrase, followed by his name, grade, and organization- The mail is then forwarded through regular channels to the APO. The final disposition of the mail will not be made by the APO, but by The Adjutant General.
g. Mail will not be forwarded to patients in a field or in an evacuation hospital unless specific request for such service is received from the patient. Mail for a man AWOL will be retained by the company mail orderly until the records show the man to be a deserter. It will then be stamped “Moved No Address” and returned to the United States post office for disposition.
h. There are no C. O. D. deliveries of mail by Army personnel, no special delivery service, and no general delivery service in the Army postal set-up.
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Chapter 8
CORRESPONDENCE AND ORDERS SUBSECTION
Paragraphs
Section I. Personnel correspondence____________________________ 424-433
II. General orders and special orders________________ 434-464
Section I
PERSONNEL CORRESPONDENCE
424. AR 340-15 explains in detail the forms to be used in military correspondence, including headings, paragraphing, authentication, signatures, and indorsements. Every person in the headquarters should become thoroughly familiar with all requirements of this regulation.
425. a. The composition of letters—and, indeed, all written communications—-is one of the adjutant’s most important responsibilities. Correctness of form, spacing, margins, and neatness in typing are all important. But these are of little moment if the body of the letter or indorsement does not clearly express the meaning which the writer wishes to convey. A knowledge of the rules of syntax and good usage is essential, together with a clear understanding in the mind of the writer of the message to be conveyed. Use good, clear, concise English. Avoid the use of stilted, ponderous, and unusual words and phrases. Make the sentences short and complete. Be sure that sentences and paragraphs are arranged in logical sequence. Do not use the personal pronoun, except in an official letter concerning yourself; and in that case, do not refer to yourself in the third person.
b. Always be courteous. Never, under any circumstances, resort to sarcasm; be considerate of the feelings of the person to whom the letter is addressed.
c. Deal with only one subject in each letter.
d. Answer all communications within 24 hours. If the data necessary for the reply are not at hand and cannot be obtained within 24 hours, the letter should be acknowledged, together with a statement of the reasons why an answer cannot be given and an estimate of the date when a reply may be expected. Remember to make the reply on or before that date.
426. Be sure that an “immediate action” letter receives immediate action. If it cannot be answered the same day as received, then an
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acknowledgment, also on “immediate action” paper, should be sent to the writer, giving the reason for the anticipated delay, and a definite date upon which reply will be made. In your own headquarters use “immediate action” paper sparingly. Be quite sure that the subject matter is of such importance as to demand immediate action. This applies with special force when writing to a higher headquarters. Until you have acquired experience, it is a good plan to show all “immediate action” letters, both received and to be sent, to the executive or commanding officer. When replying to an “immediate action” letter by indorsement, be sure that the first sheet of your indorsement is also “immediate action” paper.
427. Do not reveal the contents of an official communication to any persons other than those concerned. Also, be sure that persons on duty in your headquarters understand that they must not reveal the contents of any official communication, nor discuss outside of the office any knowledge which comes to them incident to their employment in the headquarters.
428. See that indorsements and inclosures are arranged in the proper sequence prescribed in the regulations. Insist that the exact, prescribed form be followed in the preparation of every letter and indorsement. Require that every correspondence clerk keep a copy of AR 340-15 on his desk for ready reference, and make frequent use of the dictionary. Require the sergeant major or his assistant to check every letter for correctness of form, spelling, and syntax; then check it yourself—at least until correct usage has been established.
429. Write only when necessary. Within your own organization, use correspondence as little as possible. Use the telephone, or make a personal call instead. Unless the matter is disciplinary in nature and a formal record is required, the informal method of communication is best. The same fundamental may be applied in communicating with the division headquarters. The division adjutant general would usually rather answer a question over the telephone or by an informal reference sheet or note. Records may be and often should be made of telephone conversations, and such informal memoranda may be filed.
430. What is written above about letters applies also to indorsements. There are a few other precautions concerning indorsements. One is against the use of the phrase: “You will explain by indorsement hereon why . . .” Such phraseology is almost sure to engender resentment in the person to whom the communication is addressed. You would not, under any circumstances, address such a communication to anyone not under the command of your own commander. When a matter becomes so aggravated as to warrant such phraseology, you will, if you are wise, obtain the necessary explanation verbally, always
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remembering to use tact, with firmness. If a reprimand is needed, remember that only the commanding officer himself may administer a reprimand. That authority may not be delegated to any member of the staff. An experienced adjutant may exert pressure—may convey to another officer that the commanding officer is displeased with an apparent failure or dereliction—but he should be very wary of putting-such expressions in a letter or indorsement.
431. A word of advice is appropriate about the authentication and signature of letters and indorsements. If a letter or indorsement is going down in the chain of command, it is authenticated by use of the phrase: “By order of Colonel DOE,” with the signature of the adjutant just below that line. If it is going up, that is to division, corps, service command, or the War Department, the authentication should be: “For the Commanding Officer,” with the adjutant’s signature following. Some commanding officers wish to sign all communications going up, but the general practice is for the adjutant to sign all communications except those concerning major policy or a highly confidential matter or those pertaining to disciplinary action or censure of an officer. In any case, when you sign a communication as adjutant, your typed name appears below your signature, your grade and arm on the line below that, and the word “Adjutant” below that. The assistant adjutant may sign for you; in which case, his name, grade, and arm are typed, with the words “Asst. Adjutant” on the bottom line.
432. Do not use the term “we” in official commune ations. In referring to the regimental commander’s wishes or desires, use the expression “the commanding officer” or “this headquarters,” if the letter is going up.
433. The following check list will be found useful. (See AR 340-15.) a. Paper.—Use only standard letter-size paper (8 by 10% inches). Use bond paper for first sheet and onion skin or tissue paper for carbon copies.
b. One side of sheet.—Use only one side of sheet in all communications, except for prescribed forms and mimeographs or other reproduced matter.
e. Copies.—Unless instructed otherwise, make two carbon copies of both letter and indorsements. More copies are required under special conditions.
d. Margins.—On the first page, always leave a margin of 1 inch at the top and bottom (exclusive of page number), 1% inches on the left of the page, and % inch at the right. The second and succeeding pages should have a 1%-inch margin at the top.
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e. Heading.—If the letterhead is not printed and it is necessary to type the heading, center it on page, top line 1 inch from upper edge, arranging the words on each line so that the same amount of space appears on each side.
/. Post office address and date.-—Type the post office address two spaces below the lower line of the headquarters designation and at the right side of the sheet so that it ends about % inch from the right edge of the paper. Type the date on the next line.
g. File number.—Type the file number beginning 1% inches from the left edge of the sheet and on a line with the date. The words “In reply refer to” usually appear on printed letterheads and may be placed above the file number on typed letterhead.
h. Identifying initials.—If identifying initials are used, they should be typed to the right of the first line of the heading and so spaced that they will end on the right margin.
i. Subject.—Type the word “Subject” followed by a colon, three spaces below the file number. The subject of the letter, very briefly stated, should follow on the same line. If there are several letters on the same general subject, the same subject designation should be used on all, for convenience in filing.
j. Address.—Type the word “To,” followed by a colon, three spaces below the word “Subject.” Then type the name, grade, and official designation of the addressee on the same line. On the next line, type the location of the addressee.
k. Body of letter.—Begin the first paragraph below the upper one-third of the sheet, so that the body of the letter will begin near the first crease when the letter is folded for mailing.
I. References.—When referring to Army Regulations, general orders, bulletins, circulars, and so forth, include the paragraph number, section number, title and number, and date. When referring to letters and indorsements, include as much of the following as is necessary to insure easy identification: symbol, file number, subject, and date of communication. These generally appear in the first paragraph where used to explain the purpose of or authority for the letter.
m. Numbering of paragraphs.—Number the paragraphs of a letter in single series, beginning with figure 1, indented five spaces. Letter subparagraphs with underscored lower-case letters, beginning with a. The letter designating the subparagraph is placed directly beneath the numerical designation of the paragraph, except where the first such division is likewise the first part of the paragraph. If subpara
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graphs are further divided, indicate the subdivisions with figures in parentheses, beginning with (1), indented an additional five spaces.
n. Spacing.—Single space within each paragraph and each subdivision thereof. Double space between paragraphs. A letter of less than eight lines may be double spaced.
o. Typewritten signature.—Type in capital letters the name of the writer. This should be placed to the right of the center of the page and five spaces below the last paragraph or authority for the letter, such as “By command of:” in the case of a staff officer signing for his commander. Type the grade, organization, and arm or service of the signing officer, on the line below the typewritten signature. If the writer is an enlisted man, type his first name, middle initial, last name, and serial number on one line, his grade, company, and unit on the line below.
p. Written signature.—Write signature plainly and legibly with pen, or when necessary, with indelible pencil; but never use facsimile.
q. Noting inclosures.—Make notations concerning inclosures on the face of the letter, opposite the signature, beginning with the left writing margin. Make notations concerning inclosures added or withdrawn in same place.
r. Indorsements.—Place the first written or stamped indorsement A inch below the lowest element of the preceding matter on the same page. Succeeding written indorsements follow, with a space of y2 inch between indorsements. Stamped indorsements are placed two in line parallel to the bottom of the page.
s. Arrangement.—Except for filing, arrange the several parts of the letter in the following order:
(1) Original with pages in numerical sequence, followed by original indorsements in numerical sequence, except that the last indorsement with its copy will be on top with pages in numerical sequence.
(2) Carbon copies, if any, of the basic communication, followed by all copies of indorsements, except the last, in numerical sequence.
(3) Inclosures in numerical sequence.
(4) For filing purposes the several parts will be arranged in the same manner and fastened together, except that the last original indorsement will follow immediately the other original indorsements.
t. Numbering pages.—Number each page in the center, inch from the bottom of the sheet. A single page letter will be numbered.
u. Fastening.—Fasten securely against casual separation of parts, and to permit intentional separation without mutilation.
v. Inspection.—Inspect the finished communication, checking the following points:
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ADMINISTRATION
(1) Margins.
(2) Numbering and indentation of paragraphs.
(3) Page numbering.
(4) Correct spelling and punctuation.
(5) Correct names and serial numbers.
(6) Correct references.
(7) Inclosures noted and properly listed on letter.
(8) Inclosures properly marked as such.
(9) Original communications, indorsements, carbon copies, and inclosures arranged in proper sequence.
w. Folding.—Fold in three equal sections parallel with the bottom of the letter paper. The lower section is folded over the face of the letter. The top section is folded toward the back of the letter.
Section II
GENERAL ORDERS AND SPECIAL ORDERS
434. AR 310-50 is the basic regulation on the subject. It should be read, studied, and kept handy for constant reference.
435. The two classes of orders with which a regimental adjutant is most concerned, from the standpoint of their preparation, are general orders and special orders. One type of general orders and one type of special orders have already been shown in paragraph 178. General orders will contain matters of importance which are directive in nature, g< ceral in application, of permanent duration, and not readily susceptible of immediate incorporation in established forms of regulations. Note that phrase “general in application.” A general order concerns the entire command. Everybody must comply with it. Special orders are those orders which concern individuals or groups of individuals constituting parts of a command. The assignment, reassignment, transfer, promotion, and separation of individuals are accomplished by special orders. Special orders are also used to place officers and enlisted men on special duty and detached service; to appoint boards of officers, and courts martial. Letter orders may be directed to, and apply to, one or more individuals constituting part of a command. Courts martial are appointed in special orders, but their approved findings and sentences are promulgated by general court-martial orders and special court-martial orders, depending upon whether a general or special court martial is concerned. Findings of summary courts are not published.
436. a. Within the regiment, regimental special orders are used to effect the promotion of enlisted men to noncommissioned grades, and
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to announce the demotion of enlisted men; to appoint boards of officers; to grant leaves of absence to officers, within the time limits prescribed by higher authority; to place officers and enlisted men on special duty and detached service, where such detached service is for the officers’ own convenience and does not involve travel at Government expense. A regiment, serving with and as a part of a tactical division, or as a unit of a post or station, does not issue orders involving travel at Government expense for either officers or enlisted men, unless in special cases it is specifically directed to do so by higher authority.
b. Special orders are numbered serially begining with the number 1 for each calendar year or with the day of activation of the headquarters. General orders are numbered in the same manner, except that general orders are usually divided into sections indicated by Roman numerals. The paragraphs within each section are numbered serially beginning with 1, and Arabic numbers are used for paragraphs.
437. Military orders—including general and special orders, general court-martial orders, special court-martial orders, orders, memoranda, circulars, and bulletins—must contain four parts: the heading, the title or designation, the body, and the authentication. Each of these components may and usually does contain more than one element.
438. The heading consists of three parts: the headquarters from which the communication emanates, the location of the headquarters, and the date. In some headquarters it is the practice to include in the second line the name of the office of the commanding officer. However, as the headquarters of any organization is the office of the commanding general or the commanding officer, that subordinate designation is commonly used only for those communications which are signed by the commanding officer personally. Example:
HEADQUARTERS 100th INFANTRY FORT DIX, N. J.
October 24, 1942.
439. The title or designation shows the class of order, and the number in series. Example:
GENERAL ORDERS
NO. 9
440. The body of the order is its most important part. In either a general or a special order, the body of the order may contain any number of paragraphs, numbered serially from 1 in special orders, and numbered serially within each section in general orders.
441. There is one fundamental rule, evolved by time and experience, which governs the composition of orders—all orders must be clear,
298
concise, and subject only to that interpretation desired by the commander. The problem is how to attain that ideal of clarity and conciseness. Two processes are involved, the mental and the mechanical. The first involves a clear understanding of what is desired; the second, a choice of words and phrases, arranged in logical sequence and correctly punctuated, to convey the commander’s desire in the clearest and most forceful manner.
442. Pass now to the authentication, and then come back to the body. The authentication must invariably contain the name of the commander who issued the order. If it is a colonel, a lieutenant colonel, or a major commanding the regiment, the “by line” would be “By order of Colonel So-and-So” (or “By order of Lieutenant Colonel or Major So-and-So”) with the name of the officer written in capital letters. Just the last name—not Colonel John J. Doe, but Colonel DOE. Do not use such phrases as “By order of the regimental commander,” or the “post commander,” or “by command of the division commander.” If the commander is a general officer, the “by line” is “By command of Major General ROE,” with the general’s name in capital letters, and only the last name.
443. a. Consider now the body of the order. It is that one of the four components which tells what is to be done, who is to do it, when, where, how, and why. Remember Kipling’s Six Honest Serving Men:
“I keep six honest serving men
(They taught me all I knew);
Their names are What and Why and When And How and Where and Who ...”
b. All those six essential elements must be expressed or implied in the body of a special order. Under peacetime practice, orders were often verbose, heavy with qualifying phrases and with clauses which left nothing implied, nothing unsaid which could possibly leave a loophole for misunderstanding. Now, however, under the pressure of actual war and the urgent necessity for “streamlining” every administrative procedure, a shorter form has been adopted, using abbreviations and symbols in the place of stock phrases and words. While the shorter form of orders is to be used wherever possible, the fundamental factors which govern all military directives must not be violated. That fundamental, as already stated, is: all orders must be clear, concise, and subject only to that interpretation desired by the commander.
444. a. The new form for special orders is prescribed in AR 310-50.
b. It also provides for a system of block paragraphing to obviate the use of identical opening phrases in orders affecting more than one person.
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c. The new system docs not change the other three component parts of a special order, except that the authorized abbreviations in the heading and authentication may be used.
d. Every administrative officer should familiarize himself with AR 310-50.
e. Below are given two specimen orders. The first is written in the long form; the second in the abbreviated form, under the provisions of AR 310-50. In the long form, those words or phrases which constitute one of the six elements—the six honest serving men—are separated by a diagonal line (/) and above the phrase is written the element which that word or phrase represents. In the short form the same method is followed, with the element italic type where it is expressed, and inclosed in parentheses, roman type, where it is implied.
(1) Example No. 1, long form.
HEADQUARTERS 65TH MOTORIZED DIVISION
Fort Jackson, S. C.
1 September 1942 SPECIAL ORDERS
NO. 209
Why
1. In Compliance with letter, The Adjutant General’s Office, dated May 21, 1942, Subject: Student Officers, Adjutant General’s School, file AG 320.4 AG School
Who What
(O-MA-M) / Captain JAMES A. HARDY, 0—345678 A. G. D., / will proceed from Where When
this station / to Fort Washington, Md., / to arrive thereat not earlier than June 5 What (2d time)
and not later than June 7, 1942, / reporting upon arrival to the Commandant, Adju-/ Why (2d time)
tant General’s School, / for temporary duty for a period of approximately eight (8) weeks, as student, Administrative Course, / and, unless sooner relieved, will upon What (3d time)
completion of the course of study, return to his proper station. The travel directed How
is necessary in the military service. / FD 34 P 434-02 A 0425- 23.
By Command of Major General STOUT:
/t/ THOMAS J. HILL,
Colonel, General Staff Corps,
Chief of Staff. OFFICIAL:
/s/ Robert B. Kelly
/t/ ROBERT B. KELLY,
Lieutenant Colonel, Adjutant General’s Department,
Adjutant General.
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ADMINISTRATION
(2) Example No. 2, short form.
HQ 65th MTZ DIV
Ft Jackson S C 1 September 1942 SO 209
Why Who
1. In compliance Itr AG 320.4 (0-MA-M) 21 May / CAPT. JAMES A
What Where When Why {2d time)
HARDY 0345678 AGD / WP / Ft Washington Md / to rpt 7 June / temp dy stu When {2d time) What {2d time) What {3d time) AG Sch approx 8 weeks I upon completion / course (Administrative) / will return How
proper sta. TDN / FD 34 P434-02 A 0425-23.
By command of Maj Gen STOUT:
/t/ THOMAS J. HILL
Col GSC
CofS
Official
/s/ Robert B. Kelly
/t/ ROBERT B. KELLY
Lt Col AGD
Adj Gen i
f. This order is reduced from nine typewritten lines in the long form, to four lines in the short form, thus saving five lines of type, the time of the writer and the time of the reader.
g. The date in this special order is written: day, month, year—to conform to style used in War Department special orders. Throughout this pamphlet, this style is used for special orders; but the conventional style (month, day, year) is used in general orders, letter orders, and correspondence. Neither style is prescribed by Army Regulations.
44 5. If several changes in assignments and duties are to be directed in the same special order, the block system of paragraphing is used. The example below shows how the order given above would appear in a block paragraph. (The heading, designation, and authentication are not given, since they would be the same as in example No. 2).
1. The following changes in assignments and duties are directed. WP and return to proper sta as directed. TDN. FD 34 P434-02 A 0425-23.
Name Nature of change Assgd or atchd to Auth
CAPT. JAMES A. HARDY 0345678 AGD. DS approx. 8 weeks. AG Sch Ft Washington Md.; will return to proper sta upon completion course. Ltr AG 320.4 (0-MA-M) 7-21-42.
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446. Any number of officers or enlisted men, or both, might be included under the same paragraph number of this special order. The procurement authority numbers shown cover travel on temporary duty. If any of the officers or men are being ordered to make a permanent change of station, the procurement authority numbers for that change would be included with those already listed. In the example above the nature of the change is given as “DS approx 8 weeks.” DS means detached service, and is a commonly used abbreviation or symbol.
447. There is still another way in which the same directive might be expressed in orders. Take -example No. 2 above, and put the first part last. Start the order as follows: “CAPT. JAMES A. HARDY 0345678 AGD WP * * and after citing the procurement authority, put in the authority for issuing the order in this manner: “Auth: Ltr AG * * * etc.” Many adjutants and commanding officers prefer this method of indicating the authority under which the order is issued.
448. Present regulations require that orders issued in the field which direct travel, must cite the authority under which the order is issued, unless such authority is expressly delegated to the commander issuing the order. This authority has been extended by the War Department to commanders of service commands, departments, armies, defense commands, and certain other agencies of the War Department, but has not been extended to include commanders of tactical divisions. The regulations also specifically require that when an order is issued in compliance with a directive of The Adjutant General, The Adjutant General’s directive must be cited.
449. a. When the local commander has what might be termed “original jurisdiction” to direct a thing, he may issue an order directing that thing without citing authority. For example, the Army Regulations give a regimental commander authority to grant leave of absence for not more than 1 month to those officers under his command. It is therefore not necessary for him to cite any authority when he grants leave within the limits imposed on him by Army Regulations, unless higher authority, such as a division commander, has issued instructions curtailing the privilege of the regimental commander to grant leaves. The same rule applies to post and other commanders to whom Army Regulations grant blanket authority to direct certain things.
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b. Some examples of the application of these rules are:
(1) Order granting leave of absence.
(a) Old form: “Under the provisions of AR 605-115 leave of absence for ten days effective on or about June 10, 1942, is granted to Captain PAUL A BROWN 0-00000 Inf.”
(6) New form: “Lv of absence is granted:
“CAPT PAUL A BROWN 000000 INF 10 days eff on or about 10 June.”
(2) Order appointing line of duty board on enlisted man injured in automobile accident.
(a) Old form: “Under the provisions of paragraph lc(4)(6), AR 345-415, a board of officers is appointed at this station to meet at the call of the senior member thereof for the purpose of investigating, reporting upon and determining the line of duty status of Pvt * *, and so forth.”
(6) New form: “A bd O is aptd to determine LDS of Pvt * * injured in automobile accident 1 June, and so forth.”
(3) Order assigning newly arrived officer to unit.
(a) Old form: “Captain PAUL A. BROWN 0-00000 having reported for duty in compliance with paragraph 19, War Department Special Orders No. 147, dated May 27, 1942, is hereby assigned to the 100th Infantry and will report to the commanding officer thereof for duty.”
(6) New form: “CAPT PAUL A BROWN 000000 INF is asgd to 100th INF.”
450. Examples of orders given show the allotment when the order directs travel. What are allotments and why are they used in travel orders? The subject of allotments has given rise to much confusion and uncertainty in the field. Recognizing this fact, the War Department has greatly simplified the system of allotment numbers. Under the system of showing allotments adopted by section II of Circular No. 206, W. D., 1942, as amended, War Department appropriations for travel were designated as “Finance Service, Army, 1942 and 1943.” The allotment symbols “FD 31, 32, 33, 34, and 35,” were adopted as the basic symbols for travel of the Army. Only one symbol is used to indicate purpose and object of expenditure under the several allotment number symbols, and this one symbol is followed by the appropriation number as established by the Treasury. Here is how it is set forth in Circular No. 206, W. D., 1942, as amended:
II... Allotments.—Under the provisions of paragraph 5, AR 35-840, the following allotments for the fiscal year 1943 are announced for the information and guidance of all concerned, and in the preparation of vouchers for payment under any of the within published allotments, the statement required for supporting papers by paragraph 86, AR 35-840, will be omitted.
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1. Finance Service, Army, 1942-43 (F. S., A.).—a.
Appropriation Allotment Purpose
Finance Service, Army, 1942-43 FD 71 P 411-01 A 0425-23. Pay and allowances of officers.1
(F. S., A.) FD 72 P 412-01 A 0425-23. FD 73 P 413-01 A 0425-23. FD 74 P 414-01 A 0425-23. FD 75 P 415-01 A 0425-23. FD 76 P 416-01 A 0425-23. FD 77 P 416-01 A 0425-23. FD 78 P.416-01 A 0425-23. FD 79 P 416-01 A 0425-23. FD 80 P 416-01 A 0425-23. FD 81 P 417-01 A 0425-23. FD 82 P 418-14 A 0425-23. FD 83 P 418-07 A 0425-23. FD 84 P 418-01 A 0425-23. FD 85 P 418-13 A 0425-23. FD 86 P 419-01 A 0425-23. FD 87 P 419-01 A 0425-23. FD 92 P 422-01 A 0425-23. 1 Pay and allowances of warrant officers. Pay and allowances of Army nurses. Pay and allowances of enlisted men, other than Philippine Scouts.2 Pay and allowances of Philippine Scouts, enlisted. Pay of retired officers. Pay of retired warrant officers. Pay of retired Army nurses. Pay of retired enlisted men, other than Philippine Scouts. Pay of retired Philippine Scouts, enlisted. Pay and allowances of contract surgeons. Interest on soldiers’ deposits. Payment of exchange. Premiums of Government life insurance. Foreign claims under Public Law 393, 77th Congress. Pay and allowances of prisoners of war. Allowances of internees. Pay and allowances of Women’s Army Auxiliary Corps.
i Limited to specific authorizations by the Commanding General, Army Air Forces, as to the number (man-years) of nonflying officers of the arms and services with the Army Air Forces on flying pay, and by the Chief of Finance as to all other nonflying officers.
’ Limited to specific authorizations by the Commanding General, Army Air Forces, as to the number (man-years) of enlisted men rated as air mechanics or placed on flying duty.
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Appropriation
Allotment
Purpose
Finance Service, Army, 1942-43 (F. S., A.)
FD 31 P 431-99 3 A 0425-23.
FD 32 P 432-99 3 A 0425-23.
FD 33 P 433-99 3 A 0425-23.
FD 34 P 434-99 3 A 0425-23.
FD 35 P 435-02 A 0425-23.
FD 89 P 441-01 A 0425-23.
Permanent change of station
Travel of military and uniformed civilian personnel (including transportation of dependents, baggage, and private mounts, and packing and crating of baggage) not incident to troop movements.
Travel of civilian employees (including transportation of dependents and baggage, and packing and crating of baggage) not incident to troop movements.
Travel of military, uniformed civilian personnel, and civilian employees (including dependents, baggage, and private mounts, and packing and crating of baggage) incident to troop movements, and including other expenses -such as rental of camp sites and local procurement of communication service, fuel, and light and water services, tolls and ferriages, gas and oil, baggage car conversions, and packing and crating and transportation of organizational impedimenta, including animals and messing equipment.
Other than permanent change of station
Travel of military and uniformed civilian personnel, including troop movement expenses on temporary duty status.
Travel of civilian employees.
Expenses of courts-martial.
’ Specific purpose numbers will be substituted for P 99 as follows: 01 Personal services.
02 Travel.
03 Transportation of things.
04 Communication services.
05 Rents and utility services.
07 Other contractual services.
08 Supplies and material.
489313°—42---20
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Appropriation
Allotment
Purpose
Other than permanent change of station—Continued.
Finance Service, Army, 1942-43 (F. S., A.)
Foreign Service Pay Adjustment, Appreciation of Foreign Currencies (War) (F. S. P. A.).
Pay of the Army
Deposit Fund.
FD 90 P 451-07 A 0425-23.
FD 91 P 451-11 A 0425-23.
FD 800 P 424-07 A 1000-3.
FD 108 P 410-13 A 8910-N.
Rewards and expenses for apprehension of deserters, escaped military .prisoners, and those A. W. O. L.
Donations to dishonorably discharged enlisted men on release from confinement and to those discharged for fraudulent enlistment.
Payment of losses sustained by officers, enlisted men, and employees of the War Department while in service in foreign countries, due to the appreciation of foreign currencies in relation to the American dollar. (Act March 26, 1934 (48 Stat. 466), as amended by act August 14, 1937 (50 Stat. 641).)
Repayment of enlisted men’s deposits on discharge.
b. Travel of personnel not specifically covered will be charged to serial number as follows:
(1) Applicants for enlistment, rejected applicants, rejected registrants, discharged military personnel, and military personnel ordered
to, or relieved or released from active duty________________________________ FD 31
(2) General prisoners____________________________________________________ FD 31
(3) Prisoners of war and internees____________________________________'__FD 32
(4) Civilian witnesses and reporters_____________________________________ FD 35
(5) In all other cases, charge serial number most closely related.
c. No estimate of cost will be required by officers issuing travel orders or incurring obligations under allotments published in this circular and no report of obligations thereunder will be made to the War Department.
d. The procedure herein outlined is to reduce the administrative detail in the field incident to travel of the Army. However, field commanders will take proper measures to prevent abuses by subordinates of travel at Government expense. This control of travel will not be on a cost basis but will be accomplished as a command function to see that only travel necessary to the war effort is permitted.
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2. Supplies and Transportation, 1942-43, Army (S. & T., A.).—a.
Appropriation Allotment Purpose
Supplies and Transportation, Army, 1942-43 (S. & T., A.). QM 1 P 411-07 A 0502-23. QM 2 P 411-07 A 0502-23. QM 3 P 411-07 A 0502-23. QM 4 P 411-07 A 0502-23. QM 5 P 411-07 A 0502-23. QM 6 P 411-07 A 0502-23. QM 7 P 411-07 A 0502-23. QM 31 P 131-08 A 0502-23. QM 32 P 131-08 A 0502-23. Communication of rations or meals to enlisted men when not in travel status, other than those covered below. Commutation of rations to enlisted men on recruiting duty when not in travel status. Meals for enlisted men on recruiting duty, recruits, and applicants for enlistment when not in travel status. Commutation in lieu of subsistence (except for enlisted men on recruiting duty and detached duty, recruits, and applicants for enlistment), for sick in hospitals, and for enlisted men on duty at the Army and Navy General Hospital, Hot Springs, Ark. Commutation of rations at $1.00 per day for aviation cadets. Commutation in lieu of subsistence for enlisted men while on furlough. Commutation of rations or meals furnished enlisted men for which reimbursement will be made by the enlisted man. Citizens’ outer clothing to be issued to soldiers discharged otherwise than honorably. Commutation of clothing to warrant officers of the Army Mine Planter Service.
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Appropriation Allotment Purpose
Supplies and Transportation, Army, 1942-43 (S. & T., . A.).
QM 13 P 443-03 A 0502-23.
QM 13 P 443-02 A 0502-23.
QM 13 P 443-04 A 0502-23.
QM 13 P 443-05 A 0502-23.
QM 13 P 443-10 A 0502-23.
Burial expenses of officers and enlisted men and of civilian employees of the War Department who die abroad, on Army transports, or while accompanying troops in the field (act of May 17, 1938/
Transportation of remains and going transportation of escort.
Note.—1. An officer or warrant officer escort must use this transportation and may also claim 5 cents per mile chargeable to QM 13 P 443-02 A 0502-23.
2. When round trip transportation of escort is involved, one-half of the transportation, exclusive of pullman, is chargeable to this allotment and one-half to QM 13P 443-02 A 0502-23.
3. An officer or warrant officer is also entitled to 5 cents per mile both ways, chargeable to QM 13 P 443-02 A 0502-23.
Return transportation of officers, warrant officers, enlisted men, civilian employees, or relatives when acting as escorts.
Mileage of officers and warrant officers both ways when acting as escorts.
Travel allowances both ways for enlisted men and civilian employees when acting as escorts.
Pullman fares both ways for enlisted men, civilian employees, or relatives when acting as escorts. (Officers and warrant officers are not entitled to pullman accommodations.)
Cost of telegrams in connection with disposition of remains.
Temporary grave sites, rental of.
Grave sites, procurement of.
Note.—These authorizations cover the rental of temporary burial sites and procurement of grave sites in sections of commercial cemeteries set aside for Army burials. There is a distinction between the above items and QM 13 P 443-07 A 0502-23, covering the cost of grave sites which are included as a part of the $50.00 allowance for funeral expenses at destination of remains.
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Appropriation
Allotment
Purpose
Supplies and Transportation, Army, 1942-43 (S. & T., A.).
QM 13 P 443-07 A 0502-23.
QM 13 P 443-03 A 0502-23.
QM 13 P 443-02 A 0502-23.
See footnote at end of table.
Burial expenses of officers and enlisted men, etc.—Continued.
Contractual service for preparation of remains for shipment home or for interment in a post or national cemetery.
1 Interment expenses, not to exceed $50, such expenses to be limited to the following:
1. Hearse hire for remains from railroad station at destination to first place of delivery.
2. Hearse hire for remains and transportation for immediate relatives to cemetery.
3. Services of minister.
4. Cost of grave site in private cemetery.
5. Opening and closing grave.
1 Recovery of bodies.
Settlement of claims by the General Accounting Office for reimbursement of expenses in connection with disposition of remains.
Authorized expenses in connection with disposition of remains of deceased civilian officer or employee of War Department who dies while traveling on official business within continental limits of United States, on travel status outside continental limits of United States, or on assignment to a post outside the United States, pursuant to act of Congress, approved July 8, 19^0, and regulations prescribed in Executive Order No. 8657, September 30, 1940.
Transportation of remains of deceased employees, including transportation, packing and crating of personal and household effects of employees and dependents.
Transportation of dependents.
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Appropriation Allotment
Supplies and Trans- QM 13 P 443-04
portation, Army, A 0502-23.
1942-43 (S. & T., QM 13 P 443-07
A.). A 0502-23.
QM 13 P 443-07
A 0502-23.
QM 13 P 443-07
A 0502-23.
TS 500 P 481-03 A 0502-23.
TS 501 P 481-03 A 0502-23.
TS 502 P 481-03 A 0502-23.
TS 503 P 481-03 A 0502-23.
TS 504 P 481-03 A 0502-23.
TS 505 P 481-03 A 0502-23.
See footnote at end of table.
Purpose
Authorized expenses in connection with dispositon of remains, etc.— Continued.
Telephone, telegraph, radio, and cable service.
1 Preparation of remains.
Disposition of remains of prisoners of war, of interned alien enemies, and of other persons in Army custody whose status is determined by the Secretary of War to be similar to prisoners of war, who die while in Army custody.
For the preparation, under contract with undertakers, of remains in the various service commands in the United States for local burial.
1 Necessary interment expenses, not to exceed $50 (act May 17, 1938), such expenses to be limited to the following if and when necessary:
1. Hearse hire for remains and transportation for immediate relatives to cemetery.
2. Services of a minister.
3. Cost of grave site in private cemetery.
4. Opening and closing grave.
Transportation of things
Quartermaster Corps property.
Ordnance Department property.
Corps of Engineers property.
Signal Corps property.
Army Air Forces property.
Medical Department property.
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Appropriation Allotment Purpose
Transportation of things—Continued.
Supplies and Transportation, Army, 1942-43 (S. & T., A.). TS 506 P 481-03 A 0502-23. TS 507 P 481-03 A 0502-23. TS 508 P 481-03 A 0502-23. Chemical Warfare Service property. Finance Department. Mixed shipments of property not pertaining entirely to one supply service not incident to troop movements, and/or property not otherwise listed.
1 When these services are performed other than by contract, the applicable object classification shown in Finance Circular D-4 will be used instead of 07, such as 01 Personal services, 95 Rentals, 08 Supplies and materials.
b. Costs of shipments from point of origin to the first point of storage or consumption of supplies, equipment, and material in connection with the manufacturing and purchasing activities of the various supply arms and services may continue to be charged against the appropriation from which purchased, as is now done.
c. No estimate of cost will be required by officers issuing procuring instruments for these purposes and no report of obligations will be made to the War Department.
d. Expenses incurred for tolls, ferriages, drays, lighterage, and loading of things, not incident to troop movement, will be charged to the applicable allotments listed above.
3. Medical and Hospital Department, Army, 1942-43 (M. & H. D., A.)
Appropriation Allotment Purpose
Medical and Hospital Department, A r m y , 1942-43 (M. & H. D., A.). MD 4003 P 410-07 A 0805-23. MD 4005 P 410-07 A 0805-23. Payment of $10 to blood donors for each blood transfusion given patients in Army hospitals entitled thereto at public expense (F. Y. 1943). Local payment of medical care and treatment in foreign countries of military personnel attached to the American Embassies, Missions, Commissions, and other military bodies of similar nature as authorized under the provisions of paragraph 3, AR 40-505 and paragraphs 5 and 6, AR 40-510. (F. Y. 1943.)
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Appropriation Allotment Purpose
Medical and Hospital Department, Army, 1942-43 (M. & H. D., A.). MD 4004 P 410 A 0805-23. Expenses incident to the induction of Selective Service trainees into the service of the United States; physical examination of college students for enrollment in Enlisted Reserve; and operation of Medical Officers’ Recruiting Boards. (F. Y. 1943.)
451. The allotment numbers shown above cover the travel of persons. A break-down of the several symbols shows: FD 31 is the symbol for Finance Service, Army, and is the general symbol for Travel of the Army; P 431-02 is the purpose and object of expenditure symbol, combined into one symbol; A 0425-23 is the Treasury Department appropriation number symbol. The A stands for appropriation, the 0425 is the actual appropriation number, and the 23 following the dash indicates that the funds may be obligated in 2 fiscal years, 1942 and 1943. These symbols apply to all travel of the Army, whether such travel is initiated by War Department directive or order, or is initiated in the field. Any commander who has authority to initiate travel directives, or to issue travel orders on his own initiative, may obligate any of these allotments, or all of them, in any amount necessary. The funds represented by these allotment numbers and symbols are not suballoted, and the same allotment numbers and symbols would be used by the Commanding General, 1st Service Command, and the Commanding General, Western Defense Command, or by any other commander. When the War Department or any commander directs a subordinate commander to issue travel orders, the commander issuing the order will cite these allotments as shown in Circular No. 160, W. D., 1942. It is therefore not necessary for the commander directing the issuance of the order to cite the allotment numbers.
452. In those orders which involve both the travel of persons and the transportation of things, such as in cases of permanent change of station, where baggage and household goods are to be shipped, the “FD” number in the order covers both persons and goods.
453. Section I, Circular No. 135, W. D., 1942, establishes a Transportation Corps, in charge of a Chief of Transportation, under the Commanding General, Services of Supply. All functions previously performed by the Quartermaster Corps in connection with transportation of things, routing of troop movements, and issuing of trans
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ADMINISTRATION
portation requests to individuals and parties are now the functions of this service.
454. a. So far this discussion has dealt largely with the travel of officers. There are other types of travel orders which do not lend themselves so readily to the abbreviated form. This is particularly true of travel orders for enlisted men when commutation of rations and quarters is to be paid, both for travel and for detention on temporary duty where Government messing facilities are not available. It is true also in movements of troop units.
b. Enlisted men traveling on duty do not lose their right to Government rations and quarters. But in most cases, it is impracticable for the Government to furnish cooking facilities for rations en route and to furnish quarters, when the journey requires travel overnight. Therefore, regulations provide for this contingency. The President, by executive order, establishes the conditions and rates to be paid. These rates are published in Tables 1 and II, AR 35-4520. Table II is the one applicable to travel conditions, and is that most frequently referred to in travel orders. When practicable and when the journey is to require a comparatively short time, cooked meals in the form of lunches may be furnished. When the number of men traveling together and the length of the journey warrants the expense of a separate baggage car, such as when a company, battalion or larger unit is being moved—kitchens are set up in baggage cars and meals are cooked en route.
c. A a frequently encountered is that of an enlisted man being transferred from one station to another. Assume that the journey by rail requires 17 hours, and that the train leaves the old station at 4:00 PM and arrives at the railroad of the new station at 9:00 AM the following morning. The enlisted man would find it necessary to eat two meals, supper and breakfast, en route. Assuming further that the journey is continuous, he would have to get his meals in a railroad dining car. Table II referred to above provides that the monetary allowance in lieu of rations when meals are taken in a dining car, shall be paid at the rate of $1.00 per meal ($0.75 per meal when taken elsewhere than on a dining car).
d. The problem of the administrative officer is to state in the order what is to be paid, and to give the authority for this payment. Examine the two specimen orders shown below. The first is an order written under the old form; the second is written under the new form, using authorized abbreviations. In these examples the heading, designation, and authentication are not shown in the interest of economy of space.
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(1) Example No. 3, long form.
1. Pursuant to authority contained in letter, The Adjutant General, subject: “Transfer of Enlisted Man,” file 201-Doe, John A. 000000 (Enl), June 3, 1942, Pvt John A. Doe, 000000, Company D, 101st Inf, is transferred to the Infantry Replacement Training Center, Macon, Georgia, effective this date, and will proceed to that station without delay, reporting upon arrival thereat to the Commanding General, Infantry Replacement Training Center, for assignment to duty. The Transportation Corps will furnish the necessary transportation. It being impracticable for the Government to furnish cooking facilities for rations, the Finance Department will pay in advance the monetary travel allowances prescribed in Table II, paragraph 2a, AR 35-4520, April 30, 1942, at the rate of $3.00 per day for rations for one man for two-thirds (2/3) of one day. The travel directed is necessary in the military service and payment when made is chargeable to FD 31 P431-02 A 0425-23.
(2) Example No. short form.—Here is how the order would look
written in the abbreviated form:
1. Pursuant auth Itr AG 201-Doe, John A 000000 (Enl) 3 June 1942 subj: Transfer of Enlisted Man, Pvt John A Doe 000000 Co D 101st Inf is trfd to IRTC Macon Ga. WP. It being impracticable Govt furn cooking facilities for rations FD will pay in advance monetary travel alws as prescribed Table II par 2a AR 35-4520 at rate of $3.00 per man per day for one man for two-thirds (2/3) of one day. T Serv will furn T. TDN FD 31 P431-02 A 0425-23.
e. This represents a shortening of many lines of typewritten matter. Extraneous words, not necessary to establish clearly the meaning of the order, are left out. Authorized abbreviations only are used. The order might be still further shortened by adopting the plan suggested above of placing the authority at the end of the order. In t_: . case, it would be expressed this way: “Auth: Ltr AG 201-Doe John A (Enl) 6-3-42.” But this system has not yet been widely adopted, and is not a standard procedure. Other abbreviations might conceivably be used, since AR 850-150 authorizes the use of “commonly used abbreviations,” but the question arises as to what are commonly used abbreviations. What might be commonly used at one station or in one command may not be commonly used or easily understood at another station. It is a safe plan to adhere to abbreviations authorized in AR 850-150, with changes.
f. It is suggested that, until all officers and enlisted men in a given headquarters become thoroughly familiar with the new form of orders, all but the simplest orders be first drafted in the long form and then reduced to the short form, in order to be certain that all essential elements are included.
455. Extracts and true copies.—a. Most special orders issued by an active headquarters contain a number of paragraphs, each of special import to some individual or to several groups of individuals.
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ADMINISTRATION
If the order involves travel, the individual will need a number of copies. In most commands an officer or enlisted man involved in travel orders is furnished with extract copies of the particular paragraph concerning himself. An extract copy is made by simply writing the heading, the designation, followed by the word “extract,” written in capital letters, and the paragraph which you desire to extract, preceded by its proper number. Then, of course, comes the authentication. In most headquarters it is customary to prepare extract copies of every travel order and of every order appointing a board of officers. In addition to the typed signature of the adjutant or adjutant general oh the extract copies," the official seal is placed just over the place left for the adjutant’s signature. Such extract copies, bearing the imprint of the official seal of the headquarters, are all that is needed for the individual to collect his mileage or other travel allowance.
b. In case an officer or enlisted man wishes to make extra copies of his orders, or extract copies, he may make them himself. In the absence of the official seal, he may “true copy” the order or the extract, simply by writing the words: “Certified a True Copy,” or “True Copy,” and signing his name, grade, and organization, if he is an officer; or in the case of an enlisted man, by getting any commissioned officer to certify that it is a true copy.
456. Confirmatory orders.—a. AR 35-4890, reads: “When it is impracticable by reason of the exigencies of the service to issue orders in advance * * *, confirmatory orders may be issued. Where travel for performance of a military duty is performed in compliance with oral or other orders, such orders * * * will be confirmed by means of properly issued confirmatory orders in order that the officer who has been required to travel may receive the statutory mileage allowance provided therefor. “Confirmatory orders, when authorized, must meet the statutory provisions required of all mileage orders.” Those statutory requirements are that all orders requiring travel will state the necessity for such travel—that line “the travel directed is necessary in the military service”—and all orders involving mileage will state the special duty involved. “Where confirming oral orders * * * issued in advance, confirmatory orders will so recite, showing the date of such oral or other orders and source thereof. If issued for the purpose of confirming travel performed under exigencies which prevented the issuance of advanced travel orders, they must so state.”
b. In order to put that regulation into effect, an introductory sentence something like the following should be added to the usual order form:
“Verbal orders of the commanding general, issued on August 15, 1942 directing CART. ROBERT A. BRUCE 000000 Inf ADC, to 315
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proceed from this station to Atlanta, Georgia, for temporary duty in connection with so-and-so, and upon completion of such duty, to return to his proper station, are hereby confirmed as having been necessary in the military service, the exigencies of the service having been such as to prevent the issuance of travel orders in advance. FD______________”
c. This type of confirmatory order does not readily lend itself to shortening by use of abbreviations to a great extent. However, the following can be done with this one:
“VOCG 15 Aug directing CAPT. ROBERT A. BRUCE 000000 Inf ADC to proceed from this sta to Atlanta Ga for temp dy in connection with so-and-so, and upon completion of temp dy to return to his proper sta, are hereby confirmed as TDN, the exigencies of the serv having been such as to prevent the issuance of orders in advance.”
457. Confidential or secret orders.—a. A confidential order or secret order may be issued as a paragraph of the day’s special order, and should be designated both as an extract and as confidential or secret. Such paragraph will not be published in the consolidation of the order, but the paragraph number of the confidential paragraph should appear in the consolidation, followed by the word “confidential” or “secret.”
b. Secret orders are usually issued as letter orders, and are handled as are other secret documents in the manner prescribed in AR 380-5.
458. Special orders appointing boards of officers.—Great care must be used to make certain that the order states clearly and unequivocally the subject to be investigated, and includes all necessary instructions upon which the board can base its actions.
459. Special orders appointing general or special courts martial.—These orders should be written with extreme care if abbreviations are to be used, for upon the validity of the order appointing a court may depend the validity of all the actions of the court. The same caution applies to the writing of general or special courts-martial orders promulgating the sentence of a court. Bear in mind that a court is appointed in special orders, and that the findings and sentence of the court and the action of the reviewing authority are promulgated by general courts-martial orders, or special courts-martial orders.
460. General.—While it is highly desirable to reduce to a minimum the number of words, sentences, and lines of written or typed matter
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which make up an order, the urge for brevity must not be allowed to overshadow the necessity for clarity. In using abbreviations, be sure that the abbreviations do not permit the order to be interpreted two or three ways. If abbreviations cannot be used without laying the order open to two or more constructions, do not use the abbreviations.
461. Memoranda and bulletins are used to promulgate directives of a general character and of a more or less temporary nature. They are usually issued in a numbered series, authenticated just as are orders. They resemble orders except for the title, which is “MEMORANDUM NO.____________” Memoranda to the command are gener-
ally employed to convey directives, repeat instructions received from higher authority, and call for needed special reports. Informal memoranda addressed to individuals are usually signed as are letters.
462. Most commands issue a daily bulletin, which is both directive and informative in character. The directives are usually those of a temporary and transitory nature. The information section usually contains matter not directive in nature, but which it is desired to publish. For instance, the daily bulletin may direct that guard mount for tomorrow be formal, and will list the detail of officer of the day and officer of the guard; the information section may list the attractions to be shown at the post motion-picture theater, announce arrivals of officers, list rooms or apartments available for rent in the vicinity, and carry a notice of some lost article. In a word, it is an abbreviated daily news sheet for the command. It bears the same heading as orders, and is authenticated in the same manner.
463. Orders, memoranda, and bulletins may be authenticated without the actual autographed signature of the adjutant by the use of a metal die seal on extract copies which are written on bond or tissue, and by a rubber stamp facsimile of the seal on mimeographed copies. A rubber stamp facsimile of an officer’s signature is never authorized on official documents of any kind. The original must always bear the actual signature of the officer signing the order. This may be accomplished by use of a stylus on the mimeograph stencil.
464. Many commands have local customs regarding authentications and signatures on communications of various types. Here is a good rule to use as a guide in deciding when to use the complete authentication (that is, the typed signature of the adjutant in the lower right-hand section of the page under the order or command line; the word “Official,” followed by the adjutant’s signature over his typed name, grade, arm or service, and title): On a letter, the
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adjutant’s name and signature should appear only once, in the lower right-hand section under the order line. On informal memoranda addressed to individuals, the same as on letters. On more formal communications—orders, numbered memoranda, and training memoranda-—the same type of authentication as is used on orders. On daily bulletins, the general practice is to authenticate in the same manner as on orders. On informal buck slips the adjutant usually initials the buck slip.
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Chapter 9
STORY OF MICHAEL J. KELSEY
(As told by the records)
465. The fictitious Michael J. Kelsey—-a 26-year-old clerk, white, unmarried—was living with his parents at 1050 South Broadway, New York City, when he received an order from his local board to report for induction into the Army. How this soldier (who does not actually exist) was inducted, where he was sent, and what happened to him until he was honorably discharged, is indicated by the records described in this chapter. A primary purpose of records is just that— to show at any time, now or years hence, what has happened to a man while in military service, and what his relations with the War Department have been after leaving active duty. If the record is accurate, the soldier and the Government are protected. If the records are incorrect, both suffer.
466. Michael J. Kelsey passes from the induction station to the reception center, then directly to the division to which he is to be assigned. The division headquarters assigns him to the 100th Infantry, and Headquarters 100th Infantry assigns him to Company L. If Kelsey were in a draft increment destined to become loss replacements, he would go from the induction station to the recruit reception center, thence to a replacement training center, where he would receive a minimum of 13 weeks basic training, and then would be assigned to some unit as a loss replacement. In this case Kelsey goes to a newly activated division as a filler replacement, hence he “bypasses” the replacement training center.
467. Although Kelsey’s military history does not begin, strictly speaking, until he is inducted into the military service, the sequence of events that brings him to the induction station is of interest. It may be outlined as follows:
a. Having registered with his local board, he receives D. S. S. Form No. 40 (Questionnaire). This form must be returned to the local board within 10 days.
b. Upon return of the questionnaire the local board classifies him, giving him a tentative classification.
c. If he is not in a deferred classification, Kelsey is then sent a D. S. S. Form No. 201 (Notice to Appear for Physical Examination).
319
320
TM 12-250
467 ADJUTANT GENERAL/S DEPARTMENT
Prepare in Triplicate
Local Board No. 1 _____
New York, New York May 15, 1942
(Date of mailing)
(Stamp or Local Board)
ORDER TO REPORT FOR INDUCTION
The President of the United States,
To Michael James Kelsey
(First name) (Middle name) ' ....(Lart name)
Order No_______2800..
GREETING:
Having submitted yourself to a Local Board composed of your neighbors for the purpose of determining your availability for training and service in the armed forces of the United States, you are hereby
notified that you have now been selected for training and service in the
(Army. Navy, Marine Corps)
You will, therefore, report to the Local Board named above at .3.QO..P.«.A!x..Buildirig,..lJe.w..Y.oxk.J'J .Y.
(Place of reporting)
at ....8130...A m., on the ....First................ jay of___June.._....._....... 19..42
(Hbur of reporting) ....."......’ ...."
,, Local Board will furnish transportation to an induction station of the service for which you have been selected, louwill there be examined and if accepted for training and sendee, you will then be inducted into the stated branch of the service.
i ^er^Ps reporting to the induction station in some instances may be rejected for physical or other reasons. It is well to keep this in mind in arranging your affairs, to prevent any undue hardship if you are rejected at the induction station. If you are employed, you should advise your employer of this notice and of the possibility that you may not be accepted at the induction station. Your employer can then be prepared to replace you if you are accepted, or to continue your employment if you are rejected.
If you are not accepted, you will be furnished transportation to the place where you were living when ordered to report for induction by this Local Board.
Willful report promptly to this Local Board at the hour and on the day named in this notice is a violation of
Selective Training and Service Act of 1940 and subjects the violator to fine and imprisonment. Bring with you sufficient clothing for 3 days. .
You must keep this form and bring it with you when you report to the Local Board.
, ?Lyou jre so jar.removed from your own Local Board that reporting in compliance with this Order will be a serious hardship and you desire to report to a Local Board in the area of which you are now located, go immediately to that Local Board and make written request for transfer of your delivery for ind^ct^oiytakis ^r^€r wkh you.
DUliEl/ Member of Local Board.
D. S. S. Form 150 ■ M
(Revised 5/2/4J)
® Front.
Figure 43.
TM 12-250
467
ADMINISTRATION
The following will be completed by the officer in charge of the induction station examining the selected man, and one copy returned by mail to the Local Board named;
__________Jun.e.1,..19.42........
(Date)
Strike Inapplicable Section :
1. Accepted for service in
AW OF THE UNITED STATES ...............
(Army, Navy, Marine Corps)
2. Rejected for training and service and instructed to return to Local Board named in this order for
the following cause: ________________________________
Note.—If rejected for physical disqualification, the duplicate of physical examination made at induction station must be attached.
O fficer in Cljrje'of Induction Station.
WILLIAM 'J 1st Lt., ~ "antry,
The original of this form to be mailed to the selected man, and the other two copies to be attached to Form 151 and forwarded to the induction station with the men ordered to report.
0. S. GOVERNMENT PRINTING OFFICS 16—18271
@ Back.
Figure 43—Continued.
489313°—42---21
321
TM 12-250
467-468 ADJUTANT GENERAl/s DEPARTMENT
He has 5 days within which to appear for this physical examination, which is given him by the civilian physician employed by the local board. This is called a “screening examination,” and includes a serological examination. Kelsey is found to have no obvious physical defects, and is again classified, this time as Class 1-A, available for immediate call for active service. The local board mails Kelsey a notice of his classification, D. S. S. Form No. 57. If Kelsey so desires, he may request a personal hearing by the board relative to his classification. This appeal must be made within 10 days after having received his notice of classification, or after his personal appearance before his local board. If he does not appeal, or if the appeal is denied, the board then lists him as ready for call at any time.
d. Upon receiving a call for men, the board sends Kelsey a D. S. S. Form No. 150 (Order to Report for Induction), (fig. 43). This form is made in duplicate; one copy is sent to Kelsey and one is retained in the local board’s files.
e. On the date, and at the hour specified in the order to report for induction, Kelsey, together with such other registrants as are ordered to report at the same time, appears at the office of the local board.
f. A D. S. S. Form No. 151 (Delivery List), listing Kelsey and the other men, is prepared. One of the men is designated as group leader by the local board, which furnishes transportation to the Army induction station to which these men are to be sent. Upon arrival at the induction station, Kelsey’s military history begins, as revealed by his military records.
468. Kelsey at induction station.—Kelsey arrives at the induction station accompanied by his D. S. S. Form No. 221 (Report of Physical Examination and Induction), made in quadruplicate. Sections I and II of this form are filled in by the local board before Kelsey is sent to the induction station; sections III and IV are filled in at the induction station (see fig. 44). Kelsey passes the Army physical examination and is accepted. His fingerprints are made on F. B. I. Military Fingerprint Card (fig. 45), and the fingerprints of his right hand are made on the original copy of his Form No. 221. The original of Form No. 221 is sent to The Adjutant General, Washington, D. C.; the first copy is sent to National Headquarters, Selective Service System, Washington, D. C., through the local board and state director of selective service; the second copy is sent to the reception center, then to the machine records unit serving the service command, thence to The Surgeon General of the Army; and the third copy is returned to the local board from which Kelsey was sent to the induction station.
322
TM 12-250
ADMINISTRATION 469-470
469. After Kelsey has been examined and accepted, the commanding officer of the induction station initiates his service record, W. D., A. G. O. Form No. 24. This important record follows him throughout his military service, and is the permanent record of his career in the Army. (See sec. I, ch. 5, part two, and Kelsey’s service record in this chapter.)
470. Kelsey was inducted on June 1, 1942. The same day he was sent to the recruit reception center at Fort Dix, N. J., then directly to the 20th Infantry Division at Fort Dix. Had his induction taken place after June 15, 1942, he would have been permitted, had he requested it, to return to his home for a maximum of 14 days for the purpose of arranging his personal affairs. This would have been done under authority contained in letter, War Department, Services of Supply, dated May 15, 1942, subject “Release of enlisted men, procured through Selective Service, from active service immediately after induction and transfer to the Enlisted Reserve Corps, with subsequent recall to active service,” AG 324.71 (4-25-42) ES. The administrative process by which this would be accomplished is as follows:
a. Immediately after being accepted and inducted the commanding officer of the induction station, or his representative, explains to the men the provisions of the above letter and asks’that any man wishing to take advantage of this provision so indicate. Assuming that Kelsey had indicated his desire to return to his home for this 14-day period, the induction station commander does the following:
(1) Places Kelsey’s name on a special order for which the form below is a model (heading and authentication omitted):
Special Orders No______
_________ Each of the following enlisted men, inducted into the Army of the United States this date, is released from active duty this date, transferred to the Enlisted Reserve Corps, and will proceed to_________
________________________________.____________(location of the local board):
Pvt Michael J. Kelsey 0000000 (Army serial number)
Effective________(14 days later) each of the above-named enlisted men of the
Enlisted Reserve Corps is called to active duty and will proceed from------
(location of the local board) to_________(recruit reception center), reporting
to the commanding officer thereat for duty.
The transportation officer will furnish the necessary transportation and the quartermaster will furnish the meal tickets. Travel directed is necessary in the military service. FD_______________
323
TM 12-250
470
ADJUTANT GENERAL’S DEPARTMENT
Armed Forces’ Original
D. 8. 8. Form 221
January 30,1942—-
REPORT OF
PHYSICAL EXAMINATION AND INDUCTION
First examination S Second examination (_] Third examination □ Fourth examination □
(To be filled in by local board clerk. Check number of examination made by local board)
Section I.—GENERAL (To be filled in by the local board clerk from the Selective Service Questionnaire, D. S. S. Form 40. Write “none” opposite the questions where no information is given. Do not leave any question blank.) ——_____________________
1 ' (To be filled in by
Armed Forces)
1. Name (page 1) „.MLchaeL-Janies-Kelse.v-------------------------------------------- ----------------------
(First) (Miudle) (Last) (Armed Forces Serial No.)
Do Not Enter Anything in Thia Column
Residence
State
2. Address (page 1) .lQ.jQ-...S^Broadwax^..Neiv..yQadc,.Ci±y.....Ne3sr..Iflrk._________________________________NeiX-Iark.
(Street or rural route) (Town or city) (County) (State)
3. Social Security No. (Series I, line 6JL9L=CL7«7539-- 4. Registrant’s order number (page 1) _____
5. Physical or mental defects or diseases (Series II, line 1)_Nnr>Q.................... ...
County
Place inducted
6. Treatment at an institution, sanitarium, or asylum (Series II, line 2)..Nn______ ________
(Yes or no) Date Induc
(Number years Elementary High Vocational school, --------K---
7. Education completed) (Series III): school..............Q„„ school........college, or university Mon A ay
8. Occupation: (a) Title of present job (Series IV, line 2 (a), or Series V, line 1) Cl firk-TypI st. ,____________
------------------—------------—---------_----------------_—__________...______________ _____________________ Month
(6) Duties (Series IV, line 2 (6))
(c) Title of last job, if unemployed (SerieilV, line 3)_Clerk-
9. Years experience in this work (Series IV, line 2 (c), or Series V, line 2) ...Seven-_—
10. Income (Series IV, line 2 (d)): Average —-Weekly......earnings ........
(Weekly, monthly, annual)
Permanent Temporary Independent
11. Employment class (Series IV, line 2 (e)): employees; employee □; Apprentice □; worker O; Unpaid family worker Q; Employer □; Student (Series IV, line 4 (a)) Q
12. Business of present employer (Series IV, line 2 (0)) .General. ___________________
„ Married, not Married,
13. Mantal status (Series VII, line 1): Single S; Widower □; Divorced □; separated □; separated □
14. Number of dependents (Series VII, line 3 (a) fifth column except N. C.’s plus line 4 (a) fifth column) UnnA
15. Birthplace (Series IX, line 1)-llew-York-Ciiy..........New.. York........New York______________
(Town or city) (State) (Country)
Source
Nativity
Year of birth
Racc/citizenship
Education
16. Birth date (Series IX, line 2)....Jure........3-......1 91 .............
(Month) (Day) (Year) _--------—
Occupation
17. Race (Series IX, line 3): White Si Negro □; Other (specify) _________________________________________________________
18. Citizenship: United States citizen (Series IX, line 4).....Yea...; Declarant alien (Series IX, line 7)_____________ —_____________
(Yes or no) (Yes or no)’ Marital
~ ~ National Marine Coast
19. Previous U. S. military service (Series XII): NoneQ; ArmyQ; Guard □; NavyO; Corps □; Guard Q
20. Type of discharge (Series XII): Specify ............................................................................
21. Date of registrant’s affidavit (top of page 8).......AP.£i.?L..]k>..iJ.k?..............
, (Day) (Month) (Year)
INSTRUCTIONS
1. An originated three copies of this form will be prepared for each registrant called up for physical examination. The original fis designated as the Armed Forces* Original; the first carbon copy, the National Headquarters’ Copy; the second carbon copy, the burgeon Generals (Army)—Bureau of Medicine and Surgery (Navy)—Commandant Marine Corps (M. C.) Copy; and the third carbon copy, the Local Board’s Copy. Instructions are contained on each copy.
2- Forms of men rejected by the armed forces will be marked “Rejected by the Armed Forces” in large letters at the top of page 1.
3. If the registrant is not sent to the induction station of the armed forces, or is rejected by the induction station of the armed forces, this original will be filed, along with “Local Board’s Copy” (3d copy), in the registrant’s Cover Sheet (Form 53).
4. For registrants accepted by the induction station of the armed forces: If inducted by the Army, this original accompanied by u *• Military Fingerprint Card will be forwarded from induction station to The Adjutant General, Washington, D. C.; if inducted by the Navy or Coast Guard, this original will be forwarded through the Main Recruiting Station to the Bureau of Navigation, Washington, D. C.; if inducted by the Marine Corps, this original will be sent to the Commaifdant, Headquarters, U. S. Marine Corps, Washington, D. C.
„ 5- Fingerprints are required only on this original and only for registrants who are inducted. If inducted by Army, prepare F. B. 1. Military Fingerprint Card. • 7
ORIGINAL COPY (Paqb n
Figure 44.
324
TM 12-250
470
ADMINISTRATION
Section II.—REPORT OF LOCAL.BOARD EXAMINING PHYSICIAN AND LOCAL BOARD CLASSIFICATION.
22. If registrant’s answer to Item 6 above is “yes,” when and for what ailment(s)...................
23. Is registrant now or previously an enrollee in the Civilian Conservation Corps: No ®; Yes □
24. Serological test (syphilis): Date Result — -------------------------------------------------------------------
Second serological test (syphilis): Date......................... Result ............_________________________________________________________________
25. Examining physician’s remarks ...U.QIlft........................................................................ -....................................
26. (a) Do you find that the above-named registrant has any of the defects set forth in Part I of the List of Defects (Form 220)? (If in doubt, answer “no,” and give details.).....................U.Q...... If answer is “yes,” describe the defects, in order of significance
(Answer yes or no)
(5) Do you find that the above-named registrant has any of the defects set forth in Part II of the List of Defects (Form 220) (If in doubt, answer “no,” and give details.)________________Nq______If answer is “yes,” describe the defects, in order of significance
(Answer yes or no)
(c) I have examined the above-named registrant in accordance with Selective Service Regulations.
(d) Signature of examining physician ...................................................................................... —_______
(e) Place_________Ns.w..I.ork.Gity_________________Ke.w..Iork.......Hew..Xerk....................... (/) Date ....Mfly...2^..13.4.2._
(Town or city) (County) (State)
27. (a) This Local Board has classified the above-named registrant in Class..................
(6) Signature of Member of Local Board ............................................................................................
(c) Place_________Nfiw._York.City-_________________JJesi-Xork_______Nest...York_____________________ (d) Date....May..7.,..1942.-----
_________________________(Town or city)___________________(County)_____________(State)______________________________________________________ Section III.-NEAREST RELATIVE, PERSON TO BE NOTIFIED IN CASE OF EMERGENCY, AND DESIGNATION OF BENEFICIARY (To be filled out at the induction station of the armed forces for only those registrants accepted for military service.)
A. Nearest relative and person to be notified in case of emergency:
28. Nearest relative................................................................................................. ...............
(Other than wife or minor child. Name in lull)
29. Relationship_______Mother._________ 30. Address .......105.0.. South. .B.r.o.adway............. New. Yoxk..C.ity...... New .York
(Number and street or rural route; if none, so state) (City, town, or post office) (State'or country)
31. Person to be notified in case of emergency .__----------------------------------------------------------------------------------------
(Name in full)
32. Relationship_______________________ 33. Address________.Sa.Jpe._S.S__8.b_0y6_.........................................................
(If friend, so state) (Number and street or rural route; if none, so state) (City, town, or post office) (State or country)
B. Designation of beneficiary:
34. The persons eligible to be my beneficiary are designated below:
(1) None______________________________________________________.......____________.....--------...................................
(Full name of wife; if no wife, or if she is deceased or divorced, so state) (Wife's full address)
(2) ______________None________________________________________________________________________________________________________________
(Full name and address of each minor child and each dependent child over 21 years of age. If there are no children, so state. If the address is the same as the
wife’s, so state. Do not repeat address)
35. In the event of my leaving no widow or child, or their decease before payment is made, I then designate as my beneficiary the dependent relative whose name, relationship, and address are shown below:
(3) Mrs...Estelle.Kelsey________________________________________________________________________________,__________________
(If designation of beneficiary is declined, man must state.in own handwriting: “I decline to designate any person as my beneficiary”)
36. In the event of the death or disqualification of the last-named dependent relative before payment is made, I then designate as my beneficiary the dependent relative whose name, relationship, and address are shown below:
(4). .................................................................... A....................................................
(If beneficiary is named in line 35 but naming of alternate is declined, man must state ta-own handwriting: ‘‘I decline to designate an alternate beneficiary”)
37. Signature of registrant____________________
(First name)
38. Witnessed at .NE.Y/.....YOR.K...... N-1
idle name)
.. on
v(Last name)
.JLU.RE-._J......
ORIGINAL COP
ure of witness attesting)
___William.Jones.
(Page 2)
(Name of witness typed)
..l.3.t..Lt . Inf..
(Grade and organization)
©16—2C041-2
19.R?>
Figure 44—Continued.
325
TM 12-250
470
ADJUTANT GENERAL’S DEPARTMENT
Suction IV.—PHYSICAL EXAMINATION RESULTS: (All Items Must Be Filled In. Indicate Normal or None Where Applicable. To Be Filled Out by the Medical Beard at the Induction Station of the Armed Forces.)
39. Eye abnormalities 60. Vision, without correction: Do Not Write In Thte Column
(«) Right eye 20/20
40. Ear, nose, throat abnormalities Non© (b) l>.ft pyn 20/20
61. Vision, with correction:
41. Mouth and gum abnormalities N.OR©
(b) Left eye
42. Teeth: (a) Indicate restorable carious teeth by circling; nonrestorable carious teeth by /; missing natural teeth by X.
62. Color perception♦_ Normal
Right Examinee’s Left 8 7 (ft) / 4 3 2 1 1 2345678 16 15 14 13 12 11 10 9 9 10 11 12 13 14 15 16 (6) Remarks, including other defects Gla©B..l.V. ..... 63. Hearing: (a) Right ear ....?.OZ?P.....
(5) Left ear .....20/20
(c) Prosthetic dental appliances 65. Weight ...152. pounds. 66. (a) Girth, at nipples; inspiration ..3.8.. inches. (6) Girth, at nipples; expiration inches. (c) Girth, at umbilicus
( if "section j""’
x®s>awt£racsjsma .......AVS®. A............., 19.4?..,
at__________W- Yoric^ N.Y.
Effective July 1, 1939, this form will be forwarded to The Adjutant General of the Army in the following instances except as otherwise indicated:
Regular Army:
Officers, nurses, warrant officers, cadets,, and enlisted men at the time of original appointment or enlistment, respectively.
Original entry into service___________ ______.©HLl____________________194?..
Last prior service _______________.None _ ......................, 19. ~
Color or race-------*®^®.-------- Height....................inches.
Regular Army Reserve:
Enlisted men, same as Regular Army.
/
National Guard of United States:
Officers at the time of original appointment in National Guard, United States, and enlisted men when inducted into active Federal service unless previously made on this form and already forwarded or available for forwarding.
Weight____A?2_____________ Build______Medium
Reserve Corps:
Eyes Hair----Complexion
Scars and marks.......????.
Officers at the time of acceptance of original appointment and enlisted men when called to Federal service in time of national emergency expressly declared by Congress.
Date of birth_J#.A2i4
Place of birth N. Y.
Philippine Scouts:
Enlisted men, upon original enlistment, form to be retained in Philippine Islands. j«—ioms
Fingerprints taken___
19.42
at
New York, N.Y.
• Strike out words r.ot applicable.
® Front.
Figure 45.
328
ADMINISTRATION
TM 12-250
470
329
UNITED STATES ARMY
PERSONAL IDENTIFICATION
Name .....J®®®.?._
(Somanje, (5iron name) (Middle name)
{PleaM type or print plainly)
________t _Classification^._________________________________________________________________
Color___Wite__________Sex Reference__________________________________________________________
________________________________________RIGHT HAND__________________________________________
1. Thumb 2. Index finger 3. Middle finger___4. Ring finger 5. Little finger
- O*' ot III-
A t wAW • XAk 81-■
-—------------------------------------------------------------------------------------------
______ ■_____________LEFT HAND____________________________________
6. Thumb 7. Index finger 8. Middle finger 9. Ring finger 10. Little finger
fflA fit {;Q|
a f • **« .«* s’ * • ' ‘ i ’'gfBET■ >a. ''p
?m-z
............1---------------- ... ' -~ '.......-.I-.....—
Impressions taken by: Induction Station Nb. amputations Signature:
New York, N.Y. ' j
___ Iff/A . ) zffyL£-^p ~
(Signature of individual taking prints) --............tj....... ..y....—.
______Four fingers takem_simultaneously_ ______________________Four fingers taken simultaneously Left Hand ~_____________________________Left thumb Right thumb Right Hand
•HmK' '’’Wife -
I P I i.' -zii -G-'Ol ‘ ■■»
■‘ fi «* * W
M____________________________________________________ri_______________________________It
V. S. GOVERNMENT PRINTING OFFICE 16—10588
® Back.
Figure 45—Continued.
TM 12-250
470 ADJUTANT GENERAL’S DEPARTMENT
(2) Causes the following entry to be made under Remarks— Administrative in the service record:
Transferred to the Enlisted Reserve Corps
(date) pursuant to WD letter AG 324.7 (4-25-42) ES, May 15, 1942, and furnished transportation to local board. This reservist was ordered to active duty to report to the recruit reception center at__________on
---------(date) and was furnished transportation and subsistence for the journey.
(Use of rubber (Signature of recruiting and
, . induction officer)
stamp is
authorized.)
(3) Appoints one of the group from Kelsey’s local board as acting-corporal, places him in charge of the group, and delivers to him a Government transportation request and meal tickets covering travel of the entire group from the induction station to the place where the local board is located. (In this case, both points being in New York City, the transportation would probably be by chartered bus, and no meal tickets would be involved.)
(4) Mails to the local board a copy of the special order mentioned above, with Government transportation request and meal tickets for the return journey at the end of the 14-day period.
(5) Carefully instructs the group to contact the local board before the date they are ordered to active duty, in order to secure from the local board instructions as to the time and place at which the group is to assemble for dispatch to the reception center.
(6) Mails to the commanding officer of the recruit reception center the service records of the men in Kelsey’s group, together with copy of the special order mentioned.
b. When the group arrives at the recruit reception center 14 days later, the commanding officer of the reception center takes the following action:
(1) Causes the following entry to be made in the service record of Kelsey, under Remarks—Administrative:
Reported for active duty at____________on
(date). (Use of rubber stamp authorized.)
(Name, grade, and organization)
(2) Has the medical officer make a physical inspection of Kelsey, with Kelsey’s clothing removed. If he is found physically qualified
330
TM 12-250
ADMINISTRATION 470-471
for service and does not claim any physical disability between the time of induction and the time of reporting for active duty, the following statements will be placed in the service record under Remarks—-Administrative:
/
I certify that to the best of my knowledge I am in as good physical condition as at the time of induction.
(Signature of soldier)
A physical inspection indicates that this man is in the same physical condition as at the time of induction. _________ (date of inspection'). (Use of rubber stamp authorized.)
(Signature of medical officer)
c. Had Kelsey been allowed to return to his home for 14 days, he would have been entitled to pay for the 1 day he spent at the induction station, while he was on an active duty status. In order that the record might be complete, the commanding officer of the induction station would have entered in the service record, under Remarks—Financial, the following statement: “Soldier entitled to pay for date of induction.”
471. The procedures described in paragraph 470 do not apply to Kelsey in the illustrative case used here, because Kelsey was inducted before this procedure was put into effect.
a. Kelsey’s service record is opened by the commanding officer at the induction station.
b. The service record is the basic document in which the essential facts of Kelsey’s military career are recorded. Every entry in the service record has to be correct, because the record may be used at any time during a soldier’s service, or in after years, to establish his legal rights to any benefits provided by law. The service record, or authenticated extracts from it, are accepted as evidence in courts, military and civil. Millions of dollars of Government funds have been paid on claims which are based on the service record, and other millions of dollars claimed have been disallowed. The service record stays with Kelsey’s organization throughout his active duty, and is then deposited with The Adjutant General. If Kelsey reenlists, a new service record is opened for him. The service record is made in only one copy. Extracts are made from it when necessary, on certain designated and numbered forms, but the service record itself never leaves the organization with which Kelsey is serving.
331
TM 12-250
472-474 ADJUTANT GENERAL’S DEPARTMENT
472. The following entries are made in opening Kelsey’s service record:
a. On the cover page are entered his last name and the Army serial number assigned him at the induction station; his first name and middle initial; the arm or service for which inducted (in this case, Infantry); and his color or race. On the cover page, also, are several lines in front of which are blocks in which to enter the letter “X.” Under the heading “Army of the United States” in the block in front of the line “Selective Service and Training,” an X is placed on Kelsey’s service record.
Note.—Had Kelsey been inducted and released by transfer to the Enlisted Reserve Corps, as described in paragraph 470, an X would also be placed in the block preceding the line “Enlisted Reserve Corps—Active Duty” after Kelsey reported to the reception center.
b. On page 1, headed Induction Record, the several lines down to the double dividing line just above the heading Record of Immunization would be completed. (See fig. 46.)
473. Kelsey moves on.—Before he left the induction station, one other entry was made in his service record: The initials of the inducting officer were entered and identified on page 24. Whenever an officer initials the service record, he identifies his initials in this manner.
474. Kelsey is processed.—The following incidents occurred during Kelsey’s processing (normally at the reception center; but in Kelsey’s case, at the 100th Infantry) and each step was recorded:
a. Two identical metal tags were stamped with his name, serial number, and next of kin. These identification tags he wore on a tape hung around his neck. Later, code numbers were punched on the tags, telling whether he had been inoculated for tetanus, and what was the nature of his blood type. This step is normally taken at the recruit reception center. (See AR 600-40.)
b. He was interviewed, and the data obtained from that interview were entered on page 2, Enlistment Record, of the service record. This step is normally taken at the reception center. (See AR 345-125.)
c. His base pay of $50.00 was noted under Remarks—•Financial on page 13 of the service record. The right-hand column of this entry was left open, and was filled in after he received his first pay. This entry is normally made at the reception center. (See AR 35 series.)
d. His religion was noted as the first “Remark—’Administrative,” on page 15 of his service record.
332
TM 12-250
474
ADMINISTRATION
e. He and his group listened to a talk on insurance and allotment of pay. The benefits of National Service Life Insurance were explained to him, and in order that there should be no high-pressure salesmanship, he was told that he might have 120 days in which to decide. He wisely decided at once to take out a $5,000 policy. This called for a deduction of $3.45 from his monthly pay. These facts were recorded under Government Insurance on page 10 of the service record. (Bull. No. 27, W. D., 1940; Cir. No. 125, W. D., 1940, as amended; Cir. No. 149, W. D., 1940; Cir. No. 14, W. D., 1941.) He also filled out an authorization for deduction of pay, authorizing the finance officer to deduct $3.45 a month from his pay, as a class N deduction. This is made in duplicate, the original going to the finance officer, and the duplicate being held by the personnel officer of Kelsey’s regiment. (See W. D., A. G. O. Form No. 29, fig. 25.) Considering the fact that his father was working and providing support for his mother, he decided not to make an allotment of part of his pay at that time. He was told he could make such an allotment at any later date, and could increase it or decrease it from time to time. Had he made an allotment, the data would have been entered under class E allotments, page 9. (See AR 35-5520 and AR 345-125.) At this time, Kelsey also listened to a talk on the provisions of the Soldiers’ and Sailors’ Civil Relief Act, and learned how the Government protects his civil rights while he is in military service. The fact of this lecture was not recorded in the service record. All this normally takes place at the recruit reception center, but in this case was done at his organization, Co. L, 100th Infantry.
/. Kelsey and his companions heard a talk on sex morality, and each was given a little pamphlet on the subject. This fact was entered on page 4 of his service record. This is normally a recruit reception center procedure. (See AR 345-125.)
g. At this time a prepaid post card was filled out giving Kelsey’s full name, serial number, and his first permanent APO address. This card was addressed by Kelsey to his father or mother or to whomever he wished it sent, thus obviating any delay in receiving mail.
h. During his processing he received his first typhoid inoculation and was also vaccinated against smallpox. His second and third typhoid vaccinations came at intervals of 1 week, and appropriate entries were made on those dates in page 1 of the service record. When receiving his second typhoid vaccination, the surgeon examined his smallpox vaccination, found it positive, and caused the entry “Vaccinoid” to be made on page 1 of his service record. The smallpox and at least the first of the typhoid series are normally given at the recruit reception center. (See AR 345-125 and AR 40-235.)
333
TM 12-250
474 ADJUTANT GENERAL’S DEPARTMENT
________KELSEZ................. 30766766
(Last name) (Army serial No.)"
___________Michael _ J, (First name) " '(Mldrtte initial)
_________________..Infantiy_____ _____
(Arm or service for which enlisted or” inducted)" ~
Color or race____White____________________
(PLACE X IN BOX INDICATING COMPONENT) □ Regular Army. □ National Guard of the
United States.
Army of United States:
□ For Regular Army units.
□ For National Guard units.
U Selective Service and Training.
D Regular Army Reserve—Active duty.
O Enlisted Reserve Corps—Active duty.
SERVICE RECORD
covering period
From .June l__ f 19 J2, to 19.1)2.
Notes Initiated at induction station; one copy. Accompanies individual " throughout service, then forwarded to The Adjutant General. Maintained at unit personnel section.
For Instruction. wo AR 345-125
V.D., A. 0.0. Form No. 24 (March 1,1941)
a—68M
Figure 46.
334
ADMINISTRATION
TM 12-250
474
335
1 2
nroncTioit record ewmstmeht record
(This induction record will be filled out only in ease the nun enteM the eerrloe Kelpeya Michael J* ^0766766
D«l««lmT«l.tWuai»n .!.!»□ ------------ IUSfU..>7ft...aJ.in. Weitf. 15Z.-IK Eju-BllMUHurKtdLk.
D.Uand ,Ia« oi induaiooAj—k9-4.?.S-..W.9.^..X9-IlKp.NX* Rllddy. .Sho J ,M ^wk ..2------- oi tboo-TH...
B,»ho-»ind«i«d William Jones ........................ M^ud-.^i.-Single... option Jllsrk.£iyplatO_.
1st LieuUJlMarffifS........................... bducatioxai qvauhcatiom
............T „ .’ Tomba Caammaraotot u <<*? General- filnricA’l and •typing
(Boe par. 6, AR 40-215, for details relative to immunization records) SMALLPOX VACCINATION _____ --------------------------------------------------
— Two ...Z.---------------- M 3EEEZt iewowwJBiBC
----------7 ;----------————————■ Jut uk' did be de? .. DTDY£..a..ZfiXL________________ June 2/42 Vac emo id home address and nearest relative q
....................... H^^m.lQ®...5wth.^a*raff_______________________________________________________________________
UQW jT0I*k (‘lumber and street or rural route; if non^gpo stejs) ------------------—
™On> VACCINATIONS ~ -----------------------------------------------------
r . . - ....... ..............................-■- (RefaUoMMp) (Number and street or rural route; if ruse, soMtate)
----------------------------------------------------- .Mother...............................lD50„fi; i^frfag<|^o state) (Number and street or rural jyite; insane, so state)
.T1 IT! A 5 r>//. O (City, town, or poet office) (State or country)
............................-DESIGNATION OF BENEFICIARY
OTHER VACCINATIONS (To be entered only from appropriate enlistment or induction record or
, - . . . — ---^-=7= w. Da, A. G. o. Form No. 41)
Kind D“t« Mrs, Estelle Kelsey (Mother) _
■—“———————........................................... iQ^..soutS^Sto^^iE,.!^a^K.z^...
...y.-....« (Name and decree of relationship of alternate beneficiary)
Tetanus Toxoid Aug 5/42 ----------------------- -----------------------------
"Blood”Type~if0"’.......... " June 2’5/42 -----------------------------------------------;-----
_____.... -----------------............ ...—-—— ——----.. (Name and decree of relationship of alternate beneficiary)
DIPHTHERIA SUSCEPTIBILITY TEST—SCHICK •——-------------------—-------------------------------
n«itA Result t "* CURRENT ENLISTMEN T
_______________________* ________________ (Boe " Remarks—Financial” (par. 3a, AR 345-125)) Aj« at eeHstment _26„_. yean —n... .__________________________________________JAcceptod fsr service at —----------------------
fEuHstedat . , , , - -------co tha
CARRIER EXAMINATIONS -I_____day rf----------------------------------- W-—
(Seo AR 40-310) . --- ■■ ■.■■ ■■■■■ ■ ;□ grad*•( by....
Parasite examined Kind of Positive or .
DaM f»r__________specimen! negatlvo *«---------------------------------------------------
1' ' ' ” 1 r to eerre —------------—yean.
(Wordo cnAGgurw)
. —------------------——---------------------Caryl«Hd __________________________yut ..V.--------rnontha ..W™.^daya <« lensrrity f, ,, —----------------------—------— at eoGrtrnont. Has over ...Q.-yean'acrrfce. --... --
ZtljAxlala of officer)
r——..................-............... ■.........----- Fhyticd defects at enEsimeoi -NOHe---14.-------------
I Record as vaccinia, vacclnold, or immuno reaction.
• Record as positive, positive combined, negative-pseudo or negative. -------r~7..-r.—x.vr,~rv, ~~r.i
* Record as feces, urine* sputum, blood, etc, • strike oat words not applicable.. a—sass
3—8855 f No entry required for men secured through Selective Sendee.
Figure 46—Continued.
TM 12—250
474 ADJUTANT GENERAL’S DEPARTMENT
336
8 4
PRIOR SERVICE MILITARY QUALIFICATION’S
fm _k. te it. a™,. iu> te.«i hute<. te u°‘“d s'*‘“ b *• w"“ w"
** W u—(Grade) (Section)
Graduate 4 ___________..._____________^__________-—_-_—
(Co.. rest.. arm. or aerrjoe) J ARMY SPECIALTY
Dbcbarred as----------J--------________} By reason 4_.. ========================
(Grad^ (Character) Rnpc «a»™uo ARTICLES OF WAE
—————————————------------------------——__________________ (Read to soldier as required by the 110th Article of War)
(Data required by par. 8, AB 345-125) —- ■----- ■--■ ■ ■■ - ---~—■ ' ■ ' ■—-—■ ----
............._fre»n___________ It___ te___________1> Date-------Initials----Date Initials ;o>., rest., arm. or aerrioe)_"* ~ —7-1--------------~----
Discharged as-----—> — ---------------; By rocaen 4____ JUTIO 2/Zt2
(Grade) (Character) ........Xrt /1 ^ Z)--------------------------------------
________________________________________________________ Nov. 28/4 ................................
(Date required by per. 8, AB 845-124) ’ r
______________frees-----------; It--; te___________, !•____ ’ * ..... .....................” (Co., rest., arm, or aerrioe)
■*^“—<533—’ —-(Co., rest., arm. or aerrioe)------ponsation therefor)
Discharged as ___—_—_———_;___________; By reason tf __ QoaGSed as_______________________________________________________, 19—_
(Grade) (Character) (Grade deeisnation)
Compensation $------per month Aggregate or final score_—_
..... .................................................. OrJ„ pubBlhini ri ....................................................
—_ _ from - , , j 1* ■ te It (Numbor) (Source) (Date)
idoi,"XK?UX.’X:iervioe) ’ * * ’*** Qualified as---------------------------------------- 19.—
Dis-barged as _________________ j ____; By reason 4 —— ,, Compensation __per month. Aggregate or final score_—
(Grado) (Character) t
Order publishing fact of qualification_____
--------------------------------------------------------- __________________________ ________
(dXriestl?aiia.~or aerrioe) " * te _________ ___, Compensation $_____per month. Aggregate or final score
DiscLargod aa--—— —; —_____------—; By reason 4 - - -- Order publishing fact of qualification___________________
(Grade) (Character) (Number) (Source) (Date)
Qtelified as _______________________________________ 19__
„---------------------------------- (Grade deei^tion)
' Compensation ______per month. Aggregate or final score____
(Co., ro
PAY ROLL ------------------------------
« - ■ j — ---i t ■ ■■■ , .........---—----------------------and -../100 Dollars.
Month ------Amount___ Namo and grade Aooonnta
Dol CL No' of finance officer for ----------------—-------------------------——
------------------------------------------------------------------—----------------------------and..../100 DoPts, —»---------------------------------------------- I I I I I I
_______,19___________________________
—— ----------------------................ and./100 Dollars
—...--I—---------------------------------— . I I I 11 I
—-....—----------------------------and ./100 Dollars.
• Initials of orjanlxatlon oommander. io—
Figure 46—Continued.
ADMINISTRATION
TM 12-250
474
341
13 1*
REMARKS—Fxnanciai. REMARKS—FmANClAt^-Continued
Voder tbh beading wffl be shown all financial matters not entered else where soeb as ' UnlJen
stoppages for loss of or damage to Government property, amounts doo on accotrat _ . Description and amount due U. S. or
of partial payments, overpayments, etc. DatO soldier collected
Enlistment allowance of $ ,---------------------. ' —————
lor the grade of ........................ . —--------------------——-- — — ——-
paid by _______—------— ------------------------ ---------------------*-------* ...... ........ ....
on. .... ....................19. ———- ....-----------.......... ... -
Entitled to travel pey to------—-----—----------- ——.——— -— -------------------———————————- ———
(Place at which accepted for previous enlistment)
Raecsved no travel pay open discharge on———< 19 to reenlist. —---------————----------————•———— —————
Description and amount dno V. S. or uLrich*
BoUler collected ---------------------------------------------
6/1/42 Base pay..$21..00.
r..date pf_.induc-_
.... tipn_________________________________ _______________________________
6/26/42 Base pay {50,00x pay_____________________
to^justaBent.Agt_pf.
1942, approved June Pd
.....17/42"“ ’ " ’" ’ "...........s/30/42. ----------------------------
iZs/i’?/. AWOL fr..7/i/42 .to.___________________
.........7/lZ42..inpli..tp..fprf................. ~ " ___ ________________ {6,67 of. his pay..pe.r.......................... ’
...SCM #5, Hq. 100th Inf... ’_____________ ~ "" " ............./
..... 7/5/42jL..DHe..JIS..l.QSt________________ - ______________________________Z_ZZ_ZZ' Z".Z—
.....or..damaged..property.____________PA_______ ”________’'________________________ __ .......__ICL.tl.QQ______________________7/31/kZ “ '______ '
_________________:___________________p±______
________________________________________B/31/42 zzz_. ___________________________Z---------- 9^30/42 _________________________________________________
__ . x--------------------------------------------------------------
~ ‘ 16/31/42 -------------------------------------------------
'11/1/42 /^ptd Tech'5th Gr fr " " Pd -------------------------------------------------
”" Z'Z Prt RO '#96/Nov i/4'2 11/30/42 ------------------------------------------------/
12/15/42 Due^joj /or Dejposits __________________ _________________________
{25,o6;_Hon Disch on --------------- -----------------------------------
~ OSD Dec 15/42,~“3'rd~In 1 ~ -----------------------------------------------~
..' Hq" 20 th Inf "Div. Pd -------------- ----------------------------------------
in full on f/S Deo/42 ________________
accts of Capt J.B._________ Pd. . ....
' Broun, FD__________________...._.„Z.. 12715/42 -----------------------------Z~Z Z "Z
10—25259-’
Figure 46—Continued.
TM 12-250
474 ADJUTANT GENERAL’S DEPARTMENT
342
i« io
REMARKS— Adminxstrativb INDORSEMENTS
Uoder this beading wffl ba uhown all administrative mailer not ihown altawhm These Indorsements are filled out in all cases when a aoldkr deserts or Is transferred
and not w a character authorising pay. Show wounds, battles, engagements, ele., from one company er detachment to another company or detachment and in all
and such other entries not set forth aUewhera as may bo required to make soldier’s changes af station except, with an orgahrzalioo.
record complete. These indor a amenta will not be used when a soldier Is only attached to another organ,
cation lor either rations or quarters or both.
...Religious..prefjsrcnce..^-Ca±JMuLL2/?. lst
...FM..2I-LQ0 issyed_ Jyne„.?Z.4.?...-^43^-. Recruit Reception Center
.. Bayonet..^pert^ “fFm5ETS“J jSTT--------------------------------"42
T. CO, 20th Inf "Div. Ft Dix. M J~~* ...7ZJ.QZ.42.S«_S0_^Z3a_2RO #2, Hq 100th Inf, June 2/42_________________________________________________
hi ih, orruuww •June— 2----------- is A? u>a Mi ib>> -----June 2--------------_ i, .42
h.«.hM<«»a.d._Bay..due_fr. induction_w_. H.„pay due_f r. .induction_„_.
by _ „ „ - - ■ -__ by --- --------——
(Name and grade of finanry? ofEoer a.- agent officer, if any) Liams and grad* of firanca officer or agent officer, if any)
Du. UidledSutesi'dnolbios.M.Ul.-nothing--- Doo UoSod Sraloa; it m“ ”> lbwMacaement. P«™“^I “tr5‘ ? th“
A. GORDON JAMES M. PERKINS
kZapc'AGD, AsstT’Adj Gen Capt, IQOth In?, Asst Adj^
THa aaUbr reported.'JUn®..-.----------- 1»A? THa ealdler reported-25?-- 19
|Strike out words not applicable. 1 Strike out words not applicable. a—«sw
Figure 46—Continued.
TM 12-250
474 ADJUTANT GENERAL’S DEPARTMENT
344
19 20
4th fch Ind.
Hq IQOth.InfantKN ___________________________________________
___Et.t..Dix4..KjUJa„.D.eQ.,..l.Q.______».43 _________ .
To 2J33d„Seryice..Jtoit,„Bi..IUx,JUL.________ t..................... ..._...................'____
Thio .oldier wot Inmterrod to yOUX* COIHmand____ This soldier was transferred to__________
p« so#165. Hq 20th Inf Div.De from hhto rnetedo------------■ B„„
hu .Lracttr u __V.^:..ftatd.?.f.a£toryA^?*r-_ Hi* «•---------------------------------------------
Efeimc, ratio, „ .oldiu NXC.e.llent .....SZZZK.............. to tob&r----------------------------
S terr.er.onJl, rerihed all toteito mthi. indor.mjnt. 1 »“»«»“» ««ted Jf artriu m Ute aatewmorf.
4Ar^^.^i<^:jAifiis..M...EmiNS... --------—..............------------
Capt., 100th"int, Asat Adj
....................<6.U*XU’
tary allowance in lieu of quarters and cubaistenw; U nothin®, so stete. tJwireOTtwordS^atSuSbl?^ 8ubsl3Uno«« u nothin®, bo state.
tstriko out words not applicable. pane cut words not applicable, b—e8M
Figure 46—Continued.
ADMINISTRATION’
TM 12-250
474
345
21 22
6th Ind. 7th Ind.
________________________________________________________ 13.— ______________________________________________________________
This soldier was transferred to-------------------------------‘ THa tsltfisr was toawsforred to-------------------------------
per.--------------------------------------------------------- per.. ■■ ----------------------------------------------
and left this organixaGon---------———---------------—, 19—— left (Lie esgankatiess--—----!•—
He was last paid to include-—---------------------------• ----- fi* ni last paid to icriade-------—..............————> !•—
? ' (Name and grade of fiakuco officer or agent officer. If any) and gnufa ct Ananoc offiowr or agent offioer.If any)■'
Due United States; if nothing, so state----------------------- Dee United State*; K DOthin^ aestate—----------------------—
• Duo soldier at dale of • Duo svW^v at dale et----------------------------------------
This soldier a Class E aDotment running which baa been deducted rrcm Lb Th» solder a Chao E oBotosct ranmng which Em been deducted from bb
pay to include-_———————————————————: 19—- pay toiaehsda —■-■■.■■■■—- 1®—
This soldier Las authorized a Gass D deduction for Government insurance which Las This soldiar has avtharkad a Cl-sa D dsAveffac for Government snsurance which has
been deducted from Lis pay to inciodo___________________ 19-- been deducted from his pay to bxteds------------------------------------ »-—
His cbar-ctex is________—------------—------——-------------— His character is ,, ...... -------------------------- ——
Efficiency rating as soldier________________________________— ESocney rating M soHsr-----------------------------------------
I bare personally verified all entries in this Indorsement. ! hero personally verified all entries in thia indorsement
----------------------iN^n.)-"--------------------- ’ ”7N^)'........... ----------1’issfajass’
Hi. ..Uto ------------------------------------------------ 13-—- TtoU&MWtol -------------------------------------------
•Here enter any amounts due soldier and not paid to date, such It mono- JS&" rtS.?'""’
tary allowance in lieu ot fluarters and subsistence; ii nothing, so ,Ute. suoslatenoo, u notmng, ao rcuo.
tStrike out words not applicable. iStrike out words not applicable. r-eew
Figure 46—Continued.
TM 12-250
474
ADJUTANT GENERAL’S DEPARTMENT
346
23 24
SINAI WP0BSXM3M ■ •"
JiS^w_,2J33d..S.er&.c?...UaLk„„___________ Initials Nam(Tj^^itun or°JSuid?tl0n
(Company or detachment)
---------- ----— William Jones, 1st Lt,_Inf.
December 15__________________ „ 42 ___..A&SitcJldi______________
“"«sas“" "HonoraBirOTsciwrRe ku-SAV MArtin„C ,_WoodifinE>„Capt__________________________________________________
was sepefeiad from the serncft by reason of -------C> TnP
OU COO (State specific cause. Bee par. 37a, -I— ——_
“ixmTks------------------■■■■'j)ecJT5/‘T9'42— ’^2^....WilliaaJrm..PQW5rs^..Japt...,..Inf..
Ft.~~D-STnj7'~~' -3rd~jnff;?letter. ......-2333d..SerYu..Fnit.,..Asst..Adj.«-
Hqa^'^Sth Inf Div./Dec 10. 1942’.’ --------
Retained in service Cl— days to make good time lost )•© marital status_-5_number of dependents O CLERICAL WORK, FtLLlN.6- |N OFFICE FORMS • » @
• - (Or.rthp.acf op father Sr LoUIS, Mo. AMP HANDLING CORRESPONDENCE. TRQROUO-H
I j() R CEO father—t? U., e» — ttww>>— EXPERIENCE (H HANDHN& CoRRES PoNPENCE ®
| (7) BIRTHPLACE OF MOTHER_ Hew York, NY._ files I °©|
I®’ J ft.®education ..... " ' " -I 29, |O>4Z,__________________________ L®K
|® = i YEAR LtFT SCHOOL 19 32 NON-F I L ’ I III ITFRATF I LI1 I FMPIOYFR IM ONTfrOfAE R^ WARD Cq, >_ «| ? • “
SCHOOL JIATEO_ H,Jf |HSTITuflOHs"S A“CJ“E «?fo? rof IFto KiNfr-STDN Ave., (Yew York. NY. * M ®"®1
-_____ ™" VIS HO ATTENDED_SPECIALIZATION RECEIVED EMPLOYER-’ -^75-1 1 --ate! J--- -
My a.Z_lte*_Y5^^" g^°uNp^T Chauffeur I 3 1*20^1 _ee
®. 8-------------------------------------------Drove Yellow Car “TT-T! *
p«-i,P0ST«.0u»Tt IttREC years. Downtown N-Y. frlAKgj 344 8-- *
- wot NNNTO.--------------------------------MINOR REPAIRS |(14) cm... ®|—° |> ? ®? C
Di S <*‘2) BUSINESS SCHOOL (15)ADDITIONAL OCCUPATIONS. ___ _____ * 1
---- I-1-1- -----L- -.... HOBB.ES. ETC RADIO PHOTOGRAPHY | 0^ >1 (9)-® LANGUAGES (CHECK APPROPRIATE SPACES) S—SPEAKS R-READS W-WR.TES r? 1- — 1---’ /****
CZ ----------rZo.K..?J J- rrCMCM II II OTHER-LANGUAGESl^ir OTHER—P^VF A** OPC WAFfiD Q-TO gE S STS 5 W
~ --1, |« |w I ." |'.““|w , " |7”’|w 'fw 'L ■ |w (1S)'® .... (17)-® APTITUDE TESTS (18)-® OTHER TESTS_ " “ •“ ®
n *■ FAIRLY WELL form a pati grace • score test no. grade ■ score test grade ■ score | a a
* FLUENTLY j® I* * j» * ~ ~ » * W Ts K w |-fr ff tZ6 MA' ([, & ,{£ /Og~_________I ’
2 (10) I. ________________ -____________________1 • •
J ■ ' -I I ■ . . I'' ---------------------------------. ' --------------j
! (23)-® CLASS A | | (24) SD IT(25)_______________________________.________• ®J
■ LIMITED SERVICE (TYRE) CLASS B ] | PREFERRED _________________________________________(■
’ CLASS C | | _ _
s ________-------- 1 ' ' ' -->--------------------------------:-------® •
’ (26) . _____________________________________________
. BY^RECEFTIOR ^c'eHTER riFl-5!, Sfe_C No. 2.4 7_
I (27)-® CLASSIFICATION IN MILITARY SPECIALTIES _ (30)-® r„t___ A _ I _ 4-P I
* DESIGNATION SPEC. St*. Ro. I P0UMI4I I ^^fiplSAIlltO I O.K ot Clwllk.ilon (CROSS OUT OHt) INDUCTION_O ~~ I * _J A A
I Rifleman________________Z±5______U_____7- Z-44 DATE OF ✓“ O Z1 P I -> ->to « r- .1 -t-i
J TV P KT 7 Al A R 4? '"TERY'EIY. 6_Z_________STATION N.C. . Ct-Bl*, N X 9 •
p I j r I Q I_____________Cil_________r._<5_J —’ ' A> signatures /Lzf
|-----------------------------------------------INTERVIEWER_$^>i«a2AAZ>»jOi=Lu._-^4^z_
! ----------------------======= 1
1 (26) REMARKS____________________________ (A _
} BAYONET and &f?ENAPE~ — Tnstroction_Ojmlv__________________________________________________
’ RIFLE-&3 -Caurte B- Mm_____________________________________________________________________•
R, All?. AMP M-G.CAL.3o- Fire-0 For Tnstrmction__________________7_______________________ 9
MCMC RtTSORT #.». PAT. HO. 1.544.122-2.21 >.W»
” IMPORTANT — UNDER NO CIRCUMSTANCES WILL THIS CARD BE FOLDED. ROLLED. OR CREASED
>•••»•• •••••••»• e/\/\9 9F\9 • * * X
ghvo Nouvoidnvno s.aaianos
® Back.
Figure 47—Continued.
349
TM 12-250
474-477 ADJUTANT GENERAL’S DEPARTMENT
uniform. An individual clothing and equipment record (W. D., A. G. 0. Form No. 32) was made out for Kelsey, which specified his various sizes and called for the issue of specified quantities of each item. This is a combination of the old Form No. 32 and W. D., A. G. O. Form No. 33 (Individual Equipment Record), and was initialed by Kelsey at the foot of each column which lists clothing and equipment issued to him. If Kelsey had received his clothing at a recruit reception center, this form would have been made out by his temporary company commander, and he would have received only one complete set of uniform and clothing, pending his shipment to the replacement training center. In this hypothetical situation, however, the commander of Company L made out the individual clothing and equipment record, and Kelsey received at one time the full issue of clothing called for. The original of this record is retained by the company commander, and the duplicate is delivered to the quartermaster. If Kelsey were processed at a recruit reception center, a third copy of Form No. 32 would be made and forwarded with his service record. (See fig. 2.)
I. On the day when Kelsey was assigned to Company L, or the following day, certain of the Articles of War were read to him and other trainees, and this fact was noted on page 4 of his service record. These Articles of War, which must be read to every soldier within 6 days of his enlistment, and thereafter every 6 months, are numbers 1, 2, 29, 54 to 96, inclusive, and 104 to 109, inclusive. (See AR 345-125.)
475. That completed Kelsey’s processing. The sequence of the steps of processing varies according to circumstances. While one group of men is being clothed, a second group may be interviewed, and a third group may be listening to the talk about insurance. The sequence is controlled by the officer in charge of processing, whether that be the recruit reception center commander, as is normal, or the regimental commander in the abnormal situation where a soldier comes direct to the regiment from an induction station. The processing may be accomplished in 1 day, or several. In the case of Kelsey, it was completed on June 2.
476. Kelsey might have proceeded from the recruit reception center to a replacement training center. There, for 13 weeks, he would have received basic training in the arm or service to which he had been assigned. However, this hypothetical situation takes him from the induction station to his organization—Company L, 100th Infantry.
477. Kelsey with his company.—From this point, the story of Michael J. Kelsey is told by a variety of records such as morning
350
TM 12-250
477-483
ADMINISTRATION1
report, pay roll, company collection sheet, and medical and property records. Of these, the company morning report supplies most of the information, inasmuch as it is the basic record of everything of importance which transpires within the company.
478. Kelsey, along with 176 other selectees, was assigned to and actually joined Company L on June 2. Had there been less than 20 men assigned to the company on that day, the name, grade, and serial number of each man would have been written in the remarks section of the morning report; but in order to reduce the labor involved in listing more than 20 men, a roster was made in duplicate, on plain white paper for the original and on tissue for the duplicate. The duplicate was folded and pasted in the morning report, remarks section, and the original was sent up with the morning report to the unit personnel section. The unit personnel section made one report of change card for all of the 177 men (W. D., A. G. O. Form No. 303), attaching a certified true copy of the regimental special order assigning the men to Company L. This report of change, with the order attached, was sent to the machine records unit through channels. If the men assigned to Company L on June 2 had numbered less than 20, the unit personnel section would have made a report of change card for each man.
479. Upon receipt of the report of change and order, the machine records unit (1 or more service each service command and certain elements of the field forces) made out a status card for Michael J. Kelsey. Thus Kelsey was incorporated in the personnel accounting system of the Army. From that day, each change which affected Kelsey was recorded by means of a report of change card.
480. The morning report provides data for the report of change cards, and for service records and other records of the individual. How these various records are maintained is explained in chapter 4, part two.
481. Company L has now been officially activated; its initial records have been started and it has settled down to its normal training program. During the months, here are the incidents which affected Michael J. Kelsey, or which might have happened to any soldier.
482. June 4.—Kelsey received his first fatigue detail. The figure 4 was entered against his name in the fatigue column of the duty roster to indicate that he had fatigue duty on June 4. No entry was made on the morning report or service record. The duty roster is a record of the interior affairs of the company. (See fig. 12.)
483. June 5.—Kelsey was issued a rifle, a flashlight, and a compass, which was recorded on his W. D., A. G. O. Form No. 32. (See sec. II, ch. 4 and fig. 6.)
351
TM 12-250
484-489 ADJUTANT GENERAL’S DEPARTMENT
484. June 9.—Kelsey took his second vaccination for typhoid. The fact was recorded in page 1 of the service record. At that time, his smallpox vaccination was found by the surgeon to be positive, and “Vaccinoid” was therefore entered on page 1 of his service record.
485. June 16.—He took his third and final typhoid vaccination, which was noted on page 1 of the service record.
486. June 21.—Kelsey, with others in the company, signed the pay roll. That was for payment which would be made on June 30. Kelsey’s amount was $50.00 less $3.45 for insurance deduction, or net $46.55. (See fig. 27.)
487. June 25.—Kelsey received his first vaccination against tetanus. There was a series of three such vaccinations. The date of the last vaccination was entered on page 1 of the service record, under Other Vaccinations. At the same time, his blood was typed, and a notation also made under Other Vaccinations on page 1 of the service record. Also, the blood type and the fact that vaccination for tetanus had been accomplished was stamped in on his identification tags. All these vaccinations—smallpox, typhoid, tetanus, and the taking of blood type are customarily done by groups, the company commander sending a roster of the men to-be processed and the surgeon furnishing a record of the accomplishment of the vaccination on W. D., M. D. Form No. 81 (Immunization Register). From the Form No. 81, entries are made in the service records by the unit personnel section.
488. June 30.—The regimental personnel section entered on page 13 of Kelsey’s service record the fact that he was paid on that date.
489. June 30 to July 5.—Kelsey and other men in the company were paid. It is customary to pay men in the morning, then to permit them, except for those required for guard and details, to go on pass for the rest of the day. Kelsey went to town—and promptly got into trouble. When he came to his senses, he discovered that it was well along in the afternoon of July 2. He hurried back to the post, but no talking or planning on his part could turn the clock back. He had been absent without leave—for 2 days, July 1 and July 2. Even though he was present with the company during part of July 2, the fact that he was absent at al] after the preceding midnight meant that he was officially absent for the day. The morning report, it was true, showed that he actually returned at 1800 on July 2. Nevertheless, as he was absent during even 1 minute of that day, he was, in the eyes of the court, absent for the entire day and charged as such. (Par. 104c, Manual for Courts Martial, 1928.) However, he did not forfeit pay and allowances for that day. When
352
TM 12-250
ADMINISTRATION 489-493
he was missed on July 1, his platoon commander had a search made of his property in an attempt to find a clue. It was discovered here that Kelsey was short one canteen and canteen cup. When he returned and could not produce this property it was charged against him on a statement of charges, which he signed (see fig. 28). This same served as a receipt for replacements, which were issued to him at once. The morning report recorded him as AWOL on July 1, and on July 2 showed him as “AWOL to dy 1800.” Charges were preferred against him and he was tried by summary court on July 3; the court adjudged him guilty and ordered that $6.67 of his pay be forfeited (see app. II). The verdict of the court was approved on July 5, and on that date entries were made in the following places in Kelsey’s service record: Record of trial by courts martial, page 8; remarks—financial, page 13. That second entry not only showed his pay forfeiture, with authority for it, but also showed that Kelsey owed $1.00 for lost property. It was an expensive vacation for Kelsey; he lost a total of $9.34 computed as follows: 1 day’s pay at $1.67 per day; court-martial forfeiture, $6.67; GPLD $1.00. Had he been ordered into confinement by the summary court, that fact would have appeared on the morning report, which would explain his absence from the company during the period of confinement.
490. July 10.—Kelsey qualified as an expert on the bayonet course. Entry as bayonet expert was made on page 15 of his service record. This entry was made on information given by the company commander, and was initialed by the regimental personnel officer.
491. July 15.—Kelsey was placed on duty as clerk in the regimental personnel section. This called for two entries in the records: an entry in the company morning report—“Pvt. Kelsey dy to SD Hq. 100th Inf.”—and an entry under Special Duty, page 4 of the service record—“Clerk Hq 100th Inf (From 7/15/42 RO 39, 7/15/42).” The date when he was relieved from this special duty could not be entered until later. During his special duty at regimental headquarters, he was still carried on Company L morning report inasmuch as he was still a member of that company and lived and messed with the company.
492. July 21.—Kelsey signed the pay roll. He saw that deductions had been made for insurance, court-martial sentence of forfeiture of pay, 1 day’s pay for AWOL, and lost property.
493. July 25.—Kelsey fired the rifle for record and qualified as expert rifleman. Regimental Order No. 49 published the list of those who qualified in the rifle. This special order was based on the scores in the individual score books which the company commander sent to
489313°—42---23
353
TM 12-250
493-495 ADJUTANT GENERAL’S DEPARTMENT
the unit personnel officer for this purpose. No entry was made on the morning report, because Kelsey’s duty status was not affected. Because of his qualifying as expert rifleman, Kelsey would normally receive $5.00 a month additional pay; however, additional pay for qualification in arms is suspended for the duration of the war. These facts are normally noted in the service record under Qualification in Arms, page 4, but due to the facts explained above, the entry as to qualification in arms is now made on page 15 of the service record under Remarks—Administrative. The entry of his qualification in his service record would normally be made at the time the August pay roll is made up, on or about August 15.
494. July 31.—Kelsey was paid. This time he received only $37.21. His AWOL cost him $8.34, lost equipment was $1.00, and insurance the regular $3.45. Ever since his AWOL he has been worried about finances. He has decided to turn over a new leaf and start saving $10.00 a month. He so informed his company commander, who included him in a list of depositors which was presented to the disbursing officer. Kelsey was given a soldier’s deposit book by the disbursing officer with his $10.00 deposit entered in it. This deposit he cannot withdraw until he leaves the service; but he knows it is out of temptation’s way. A record of his deposit was made in the service record, page 11 Deposits and was initialed by the regimental personnel officer.
495. August 15.—The regimental personnel section started making up the pay roll for August.
a. August 15.—Kelsey was relieved of special duty as clerk in regimental headquarters and returned to his company. The entry of July 15 under special duty in his service record was therefore completed by the unit personnel section.
b. August 15.—.Except for his AWOL in early July, for which he paid the price, Kelsey’s record has been unblemished. So he was granted a 15-day furlough, from August 15 to August 29. The furlough was made out, on the recommendation of his company commander, by the unit personnel section and was signed by the regimental commander. It was in duplicate; Kelsey received the original, and the unit personnel officer retained the duplicate. (See fig. 48.) On page 6 of Kelsey’s service record—Furloughs—the unit personnel section entered the dates 8/15 to 8/29 and gives AR 615-275 as the authority. The entry also showed that Kelsey returned on August 30. Two entries had been made on the company morning report: under August 15 “Pvt Kelsey dy to fur 15 days,” and under August 30 “Pvt Kelsey fur 15 days to dy.” Entries were made by the unit
354
TM 12-250
495-503
ADMINISTRATION
personnel section on the locator cards. Kelsey was entitled to commutation of rations for the period of his absence on furlough, under authority of AR 35-4520, and at the rate prescribed in Circular No. 236, W. D., 1942. He drew this on September 5. It was paid separate from the pay roll.
496. August 31.—Kelsey was paid. He received his base pay, less $3.45 for insurance. Kelsey deposited $15.00 this month, and another entry was made by the disbursing officer in his soldier’s deposit book.
497. September 21.—Kelsey signed August pay roll. Deductions: $3.45 for insurance.
498. September 30.—Kelsey was paid. His furlough had reduced his personal finances considerably, so he decided not to make a deposit this time. One entry was made in the service record, under Remarks—Financial, to the effect that he received his pay on September 30.
499. October 2.—Kelsey, with the rest of his company, was issued woolen uniforms. Two more blankets were issued per man. The proper entries were made in the individual clothing record and equipment record, which were initialed by both Kelsey and the officer issuing the new clothing and equipment. No entries were made in the morning report, or in the service record. (See fig. 46.)
500. October 20.—Kelsey signed the pay roll.
501. October 30.—Kelsey was reclassified. He had been doing good work as clerk, and Captain Woodring believed that he was entitled to a technician rating. Before making such a recommendation, he conferred with the unit personnel officer and arranged for the classification officer to give Kelsey another clerical test, to prove his increased aptitude. Kelsey passed this test with a mark of “excellent.”
502. October 31.—He was paid, but made no deposits.
503. November 1.—Kelsey profited by his good score in the reclassification test. His company commander recommended him for appointment as technician fifth grade and a regimental order effected his promotion. As such, his base pay was increased to $66.00 per month. The regimental personnel section entered the facts under Military Record on page 5 of the service record and the unit personnel officer initialed that entry. This entry should also be made under Remarks—Financial. The morning report of November 1 included the remark “Pvt Kelsey aptd Techn 5th gr per RO 96, 11/1.” A report of change card of this date would show the same change in Kelsey’s status.
355
TM 12-250
503
ADJUTANT GENERAL’S DEPARTMENT
ORIGINAL
TO WHOM IT MAY CONCERN:
FURLOUGH
(Bee AB 615-276)
Pursuant to authority given in___________Pfcfr 2t AR 615—275___________________________ |
(Give hill reference to orders or other authority) *
a FUBLOUGH is hereby granted to
----Kelsey^.______________J&chael_______J..........__3Q766Z66............ Pvt Co. L, 100th Infantry
(Last name) (First name) (Middle Initial) (Army serial number) (Grade) (Company, regimnnt, and arm nr service)'
for--?—days ♦from. -----------, 19./*?.,♦ from day after date of arrival in the United States, to Aug 29 ig42
(First day of absence) (Last day'rf furio^hj
De is authorized to visit...L........................... He will report for duty on or before __?.9_., io/*?..
(Day due to return)
Company L, 100th Infantry, Fort Dix, N.J.
(Organization and station, or military station nearest point of departure from' the Uiiited8"tatea)"’
---------------- For the Commanding Officer:
n.te August 14
19„
/ JAMES M.< PERKINS .
:ap.tx*..In£x>.jiaat.Adj., aaaaBsx>na^
MEMORANDA FROM COMPANY COMMANDER
This soldier was last paid in full to include. ..JulK.Jl__ 19.42 ,
He will be included in the ration account of his organization to include _.Aug..lA__ 19^2..
Previous furloughs in current enlistment:..N.QD.Q_.......
Soldier’s age 22-2/1 Jears; height ...5— feet —8... inches; build ..mediUJU..—; eyes_.hlUft_; hair bl ack....;
Soldiers & Sailors Club
complexion---Giddy.......; signature------------------------; address on furlough 11 t.h and Mass , Ave
WaS.hingtQD..D^C............ He has been informed that the Government will not pay hospital or medical expenses incurred
by a soldier while on furlough. (Act of Congress of March 2, 1923.)
MARTIN C. WOOliWer’ >
Capt^- 100th.-Inf............. Commanding .. Co.*—'JL_1
(Grode, etc.)
Tins SPACE WILL BE USED FOR REFERENCE TO HIGHER AUTHORITY, WHEN NECESSARY, AND FOR THE ACTION OF SUCH AUTHORITY THEREON (When so referred the certificate above will not be completed until approval below is returned)
NOTE: Initiated by the unit personnel officer, in duplicate, upon memorandum from the company commander. Original to individual; duplicate retained by unit personnel officer.
,W. D., A. <1. O. Form No. 81 March 1,1936
•Strike out words not applicable,
® Front.
Figure 48.
356
TM 12-250
503
ADMINISTRATION
CERTIFICATE AS TO DATE OF ARRIVAL WITHIN CONTINENTAL LIMITS OF U. S. AND SUBSISTENCE FURNISHED EN ROUTE.
Tho quartermaster or agent of an Army transport or other military transportation, tho paymaster of a naval vessel, or purser of a commercia 1 vessel, upon which a soldier is on route to tho United States for furlough, will certify below as to date of arrival within tho continental limits of the United States, and as to subsistence furnished en route.
I certify that subsistence was furnished the soldier named in this certificate of furlough from---------------------
19_____, to______________________, 19_____, both dates inclusive, on............................................——
(Date of arrival in U. S.)
_________________________________________ which arrived at---------------------------------------------------------------
(Signature.)
(Grade and other official designation.)
CERTIFICATE AS TO DATE OF ARRIVAL AT AND DEPARTURE FROM MILITARY STATIONS, EN ROUTE FROM FURLOUGH.
In returning from furlough to a station beyond the continental limits of the United States tho soldier will report to the military station nearest tho point of departure from tho United States. Tho date of his arrival at and departure from such station will be noted below, with a statement of subsistence furnished. When transportation or commutation of rations is furnished the soldier returning from furlough, notation will be made below.
I certify that the soldier named herein reported for duty at this station on
•was subsisted from______
19----; *was furnished •com-
mutation of rations *trausportation to_________________ ... ------—
He left this station pursuant to...-_____
Station___________________________________
(Signature.)
(Grade, etc.)
CERTIFICATE OF SOLDIER’S IMMEDIATE COMMANDING OFFICER AS TO HIS RETURN FROM FURLOUGH.
Commutation ot rations win bo paid the soldier lor tho Inclusive dates ot tho beginning and end ol his furlough. The soldier’s organisation fa not entitled to draw rations for him within such inclusive dates.
soldier reported for duty *as required by thia furlough certificate, on--------AUS..—32---------------- l^k2_,
a,nd will be included in the ration account of his organization beginning with the day following the end of the period for which he has received rations in kind or commutation therefor.
(Signature.)
MARTIN C. WOODRING Captain., 100th- ^nfantgy-
Ft, Dix, N.J.
Station---------------—-------
Commanding.
Co. L
• Strike out words not applicable.
@ Back.
Figure 48—Continued.
§
I
Subvoucher No.________to Voucher No_____•Commutation of rations hereon paid by check No-•Commutation of rations hereon amounting to ».
Accounts of_____________________________ dated________________, 19___ for $_____________ received by me in cash on-------
357
TM 12-250
504-507 ADJUTANT GENERAL’S DEPARTMENT
504. November 15.—Kelsey was ill and went on sick report. His name was entered by the first sergeant on the daily sick report “in line of duty” and the entry was signed by his company commander. The medical officer at the infirmary confirmed the line of duty, sent Kelsey to the hospital for a few days, and signed the sick report accordingly.
505. November 22.—Kelsey signed the pay roll for November. He was earning good pay now. His only deduction was $3.45 for insurance.
506. November 30.—He was paid, and that fact was noted under Remarks—Financial on page 13 of the service record. Kelsey decided
2
<3
___JCel say.
NOTIFICATION OF DISCONTINUANCE OF ALLOTMENT
June 1
8
IL
. entered on payrolls of Company L, 100th Infantry (Company or detachment)
o because of Soldier1 s request .............................................
5 5 Address for future reference ....lQ5Q.Squth.Broadway
per month commencing
New York
is hereby discontinued, effective__
Date of separation_JOt_Separated
.Hichael__________M,_________3Q76.67.66....Techn 5th Gr Co. L, 100th Inf.
(Fir»t name) (Middle initial) (Army aerial number) (Grade) (Com pan;
The Claw ...Nat _ l__SerVlCe-------allotment of the man |1 named above in the amount of $
to Veterans Administration, Washington D. C,
g^Pkce.........
.3 S
B 2 Tl* I Tdbred man ) 1 ["i to include ..NOVe^er30_._. 19.4?.. and allotment deducted to include ...N?.Y.embeK 30_,\4A,
8 £ Deductions for allotment will be continued on pay { j 1 until acknowledgment
of this notification, as required by AR 35-5520.
19.4?
November 30 ...........
&
PERKINS, Capt., 100th Inf, (Signature of company commander, with grade end organization) ASS t Adj
WHERE APPLICABLE TO CLASS D OR CLASS N INSURANCE, THE ORIGINAL COPY OF THIS FORM WILL BE SENT TO THE AT J OTMFNT DIVISION, BUILDING X, 19TH AND EAST CAPITO/D^f^fs^TJ^ ASHINGTON *D % ”° COPtES W^BE SENT TO THE VETERANS
July 1, 1042 10—'30200-1 u. a. covkhmikt hunting orrice
Figure 49.
to discontinue his insurance and the deduction for premium. He gave no reason; merely decided to exercise his prerogative. He therefore signed a W. D., A. G. 0. Form No. 30 (see fig. 49); and this was also signed by the regimental personnel officer. The unit personnel section entered in the Government insurance section of the service record, page 10, the fact that deduction was discontinued on November 30 at soldier’s request.
507. November 30.—Kelsey’s illness—chronic arthritis of the left knee—prompted the company commander to confer with the medical officer about his condition. On the advice of the medical officer the company commander initiated steps for Kelsey’s discharge for disability. He made out and signed a W. D., A. G. O. Form No. 40 (see fig. 50). This he gave to the surgeon, who referred it to a “CDD Board.” This was a board of officers appointed under AR 615-360.
358
TM 12-250
ADMINISTRATION 507-510
The board of three medical officers made its report and recommendation on page 2 of Form No. 40. The recommendation was that Kelsey be discharged. This report was indorsed to the regimental commander, who indorsed it to the division commander with his concurrence in the findings. The adjutant general, acting for the division commander, and in compliance with section III, Circular No. 272, W. D., 1942, transferred Kelsey to the service command at Fort Dix, by indorsing his service record to the commanding officer of the 2333d Service Unit at that station. The medical board proceedings recommending Kelsey’s discharge were forwarded to the commanding officer of the service unit by 3d indorsement “For discharge” from division headquarters. The commanding officer of the service unit to which Kelsey was transferred actually accomplished the discharge.
508. When Kelsey was actually discharged, that fact was recorded on page 23 of the service record—Final Indorsement. It was signed by Kelsey and by the personnel officer. Kelsey’s company commander initialed Kelsey’s character and efficiency as “Excellent.” Entry was made on page 13 of the service record, Remarks—Financial, stating when he was discharged, by what authority, the fact that he was paid in full by the disbursing officer, and that his deposits of $25.00 were returned to him. Before the service record was closed, the personnel officer made sure that the name of each officer who had initialed any entry in it, together with a specimen of his initials, was inserted on the final page. This was done so that any reference to initials in the service record may be readily identified. This closed the service record, which was then forwarded to The Adjutant General where it became a permanent record. There are many pages in the service record of Kelsey which were not used in recording his history. Mostly, they are self-explanatory. The detailed regulations covering service records are found in AR 345-125.
509. The detailed process by which Kelsey was discharged is described in section VII, chapter 11, part two. It is told in detail because the unit personnel officer, in order to handle the affairs of the men of the regiment efficiently, should know intimately every step in their induction, active duty, and separation. Most of the records concerning the individual soldier are maintained at the unit personnel section. Only those records are maintained in the company which cannot efficiently be handled by the unit personnel section. For a list of the records maintained in company and in unit personnel section, see AR 345-5.
510. So ends the story of Michael J. Kelsey.
359
TM 12-250
510
ADJUTANT GENERAL’S DEPARTMENT
360
Army' of U.S. ================================
?StK®}(X)QSGC iSOMBSfiLKiOBCC REPORT OF BOARD OF MEDICAL OTFicrn*:
rasasacsGcxissfife. xwE0a’
(See AR 600-600 and Sec. n, AR 615-360) WP mrn- Z
W£ fin D. That he is unfit for service as a soldier because of
of Arthritis^ traumatic, chronic, non-
...................307.66.766.....
(tut name) CFiret name) (Middle initial) (Army eerial number) erear.''AttriDurea tb’ Tnjai7: ’feceive'a''t'o
TechJ>-..5.tk.ljtead.e—. 2333d. S.erv.lc.e...itait.... tlie-knee-in-a.-basebal-l-game-=at--New--¥c>Fk,
..... N.!I!J..in.fe.1938,...^Ulon.lncaRaci-
by_WilMam Jones, 1st Lt., Infantry bates, because.of .pain..^d..swelling.of...
Age..26„a liL.;eKnp«i.£i®rk..iTypi.st) ' knee.which .prevent.s. spl.dier...f.r.ojn..drill.ing
Prior service (total) .... yrs. and .... mos. Last discharged., 19.... ^d ..otherwise..performingthe..duties..of a
Recommended tor discharge on account oLAr.thritA^-^—tr.auJiiatici soldier • Further hospitalization is not
chronic, non-superative, severe, left nnncia.^ —..... • 7......
---------1--...-(suu oiVu;. oTdiiim;;;-A....~ con.s.i.4.®.r«.d.necessary-3,3degree.
BP.ee........................................ of improvement has been attained. Dis-
Bocamenndt tor duty trom present disease or injury tame) .11/15/42 ability is considered permanent and has
Disease contacted or injury received (date and place)Ul^S(lOWn . v ... _ —a J a. • . ■ . .
Existed prior to induction. ^t. been..aggravat.d.by mlit3ry..5eryic.e.
„7.................. ........................ That..the..dis.qualifyjng...di.sability...diut'uridef''existing’ New York o( N.Y.
r^guJAtione-Mvisien-now-authopiBes-dis- 'iff"
Charges., This .should, be. lef tblank,.... -------
WILLIAM G. POWERS ------------------------------- -------------- Capt”.’J”’Xnfantzy,”‘Asst"A’d'j'........................
—roiBo-i *”*____________
v. corra.MMT FRiHrin. orricc 10—10180-1
<0
Figure 50—Continued.
TM 12-250
510 ADJUTANT GENERAL’S DEPARTMENT
362
EXTRACT FROiM SERVICE RECORD _________________________________________ clothing settlements
(See see. Ill, AR 345-125) ~~ ~ ....... -
Qp Dote Due eoldisr Due U. 0. entered on Initials
Kelsey, Michael J. 30766766_______________________________________________________________________________________________ _j-j-—-
(Last name) (First name) (Middle initial) (Army aerial number) ——--------————-I---- ________________
Home address - 105.0.. South-Broadway.................
.. (Number and sumi or rusal route-if none, eo state) ' /100 Dollars
New York New York | | | | j |
Nam. and addr.aa.1 naareat ..LlireWrS __ES telle. .KelSey ---------------------------------------------------------------—---Mid /100 Dollars
....Mother........1Q5Q. South.. Broadway______________ *----------1-----------------------'------
_____.„...kew..Xork.'.’\TliwlXork"°“..”.'.U..________ I..|~”I T ”i l°d /1 of tye Wntteb States
TO ALL WHOM IT MAY CONCERN:
tO (tfatitp, That* Michael J. Kelsey
•]• 30766756 _ Technician, 5th Grade, 2333e Service Unit
THE ARMY OF THE UNITED STATES, as a TESTIMONIAL OF HONEST and Faithful Service, is hereby Honorably Discharged from the military service of the UNITED STATES by reason of t.—c_*_______
3rd Ind., Hq., 20th Inf. Div., July 30, 1942
Said ___________was bom
in......._New York____________________, in the State of___N®F...X°rL________________
When enlisted he was years of age and by occupation a AL®rk...______________________
He had eyes, ______________________________hair . Jljjddy________complexion, and
was Five___________feet ...JiElA.______inches in height.
Given under my hand at.......L°rkA4*»A®*..4®r.?.®y_________________________jduS
31s* day of July ____________- one thousand nine hundred and tqrty two
OSCAR C. KUBACH /
__C _o 1 one 19 Inf entry / ' Commanding.
Seo’AR 345-470.
•Insert name; as, “John J. Doe.” t Insert Army serial number, grade, company, regiment, or arm or service; as "1620302”; “Corporal, Company A, 1st Infantry”; "Sergeant, Quartermaster Corps.” jlf discharged prior to expiration of service, give number, date, and source of order or full description of authority therefor. 16—10605
w. D., A. G. O. Form No. 55
April 30, 1041
® Front.
364
TM 12-250
510 ADJUTANT GENERAL’S DEPARTMENT
ENLISTED RECORD
OF
Kelsey Michael J.________( 307G6766 ( TechL_,_5th Grade
(Last name) (First name) (Middle initial) (Army Serial No.) (Grade)
Exltitisior inducted, ...slune..l____________, 79.42.... at_New York, New York_______________________________
Completed------_Q-----------years,_______Q___________months,_________.Q.________days service for longevity pay.
Prior senice: * __N°S®.______________________;_____________________________________________________________
Noncommissioned officer: ..Np.Y.e^er__l,_.1.942.__............................................................
Qualification in arms:]..^2f 12951}..25/42
Horsemanship: ..Not...ine.U.nt.g.d_____ Army specialty:.. Clerk.______________________________________________
Attendance at:_____.None...................................................................................
(Name ot noncommissioned officers’ or.special service school) Battles, engagements, skirmishes, expeditions:..........None____________________________________________ ____
Decorations, service medals, citations: .....None___________________________________
Wounds received in service:_____________Ndne.________________________________________________________________
Date and result of smallpox vaccination: J jI14ne..2 .,...1.942_____.________________________________________
Date of completion of all typhoid-paratyphoid vaccinations: $ ...9y?e...l.?.»...19.4?._______________________
Dale and result of diphtheria immunity test (SchiclQ:]___________
Dale of other Vaccinations (specify vaccine used):]._____________.?.®2.e______________________________________
Physical condition when discharged:__________?°°I.__________________ Married or single: Single
Character:__________________________________________________________________________________________
Remarks: .....T.i®.®...L9.?4...}^^.®r...l9Zil}..A«..?.t.L..,l}i.l:X...lZA?..4P...JlAl'y. 2/42_Incl., 2 days
Soldier entitled to travel pay.,
PnntofR^t Twa. Signature of __________________
SjjHfc ______....................................................
WILLIAM G. POWERS
■W|hE £aE±*J.Jja£.?uit.ry.^.As.st.. Adjutant___________
..............._.....
•For each enlistment jive company, regiment, or arm or service, with Inclusive dates of service, grade, cause of discharge, number of days lost under A W 107 (if none, 80 a?d number of days retained and cause of retention in service for convenience of the Government, if any.
f Give date of qualification, and number, date, and source of order announcing same.
iSes par. 0, AR 4O-31J. w_rows
® Back.
Figure 52—Continued.
TM 12-250
511-513
ADMINISTRATION
Chapter 10
REGIMENTAL ADMINISTRATION IN THE FIELD
Paragraphs
Section I. Forward echelon______________________________________511-526
II. Rear echelon_______________________________________ 527—539
Section I
FORWARD ECHELON
511. When a regiment engages in maneuvers or enters a combat zone, there is a wide physical separation of the two parts of the adjutant’s office. The functions of the adjutant are streamlined, and much of his garrison routine is suspended or is carried on by the unit personnel officer. The adjutant, with the regimental sergeant major and one or more clerks, accompanies the forward echelon. The unit personnel officer, with all administrative personnel except the sergeant major and the one or two clerks mentioned above, is in the rear echelon. Distances between the two echelons vary according to the tactical situation. While the forward echelon may be continually on the move, accommodating itself to the exigencies of combat, the rear echelon may remain relatively stable. It is here, in the rear echelon, that the detailed administration of the regiment is carried on. As assistant adjutant, the personnel officer assumes many of the normal functions of the adjutant, such as signing reports and making assignment of officers joining the regiment.
512. In the forward echelon, the adjutant is a member of a small, closely knit, hard-hitting staff team. Here, more than ever, he is an executive, having to make quick decisions; keeping himself posted on the up-to-the-minute tactical situation; ready to act at a moment’s notice.
513. The major responsibility of the adjutant is for personnel; for maintaining the effective strength of the regiment at its peak at all times, making provision for immediate replacement of battle casualties. He is also vitally concerned with measures dealing with morale of the troops, both officers and men. While others are concerned with intelligence, operations, and supply, it is the function of the adjutant to make sure that the one indispensable ingredient of successful combat is always present—manpower, effective manpower
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with a will to fight and so distributed according to capabilities that it will count for most when the test comes.
514. Except when he visits battalions and companies to check on personnel matters, such as casualties, the adjutant is in the forward CP at all hours. When the regiment moves forward and a new CP is established, the adjutant is usually designated to remain in the abandoned CP until the new one is established and contact is assured. When he is informed by telephone, radio, or in some other way that the new CP is in operation, he then reports both to the new CP and to the rear echelon that he is closing station, cutting his communications, and moving to the new CP, the location of which he gives to the rear echelon. Before leaving a CP, the adjutant should inspect the premises to make sure that policing has been done and that no equipment or records have been left behind.
515. In combat, the primary function of the adjutant is to keep an accurate strength report of the regiment, and to take immediate steps to furnish replacements. The strength report is maintained by the regimental sergeant major and is based on abstracts of morning reports sent to the forward CP by the several companies. These abstracts, together with an abstract of the headquarters morning report, are then sent to the rear echelon. They may be sent to the rear by any means of communication available. One dependable means is the ration trucks of headquarters company.
516. When casualties are reported by the companies, they should be reported by grade; so many sergeants, corporals, mechanics, machine gunners, and so forth. The adjutant notifies the personnel officer, who makes immediate requisition through division headquarters for replacements. This requisition is made on W. D., A. G. O. Form No. 211 (Unit Personnel Replacement Requisition). It should state the number of replacements needed by grade and job classification. It should be sent by the quickest means to the adjutant general of the division, with a copy to the regimental adjutant. The adjutant and the personnel officer should maintain a running record of replacements requested and replacements received. This is in informal form. The personnel officer should plan for the receipt and assignment of replacements. He insures that they are checked and sorted according to organization and according to classification. Temporary quarters and mess are usually available in the rear echelon; and guides lead the company groups forward from there to join the respective organizations under cover of darkness. Or they may be sorted and checked at the railhead, if this is advisable. In any case, the personnel officer is responsible for their proper receipt, assignment, processing (if
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ADMINISTRATION
necessary), and forwarding to appropriate organizations. Normally replacements are not forwarded to units and organizations which are actually engaged in combat.
517. The handling of replacements requires the fullest cooperation by the regimental adjutant, the division adjutant general, and the unit personnel officer. No means must be spared to make casualty reports rapid and accurate, to place battle replacement requisitions immediately, and to plan for the reception of replacements.
518. Replacements other than battle replacements should be made through the unit personnel officer, who should forward these men to the companies to which they are assigned; or assign them to companies. Such replacements include men returning from hospital, from AWOL, detached service, and so forth.
519. The adjutant must be prepared to take action regarding prisoners of war. When prisoners are captured, they are turned over to the military police at the regimental collecting point. Thence, after being examined by G-2, they are sent by the provost marshal to the division prisoner of war enclosure. The adjutant’s responsibility is to insure that a report is made immediately to higher headquarters, giving the number of prisoners and all pertinent facts obtainable. He should also report in as much detail as possible capture of materiel and enemy civilians. Whether these reports, and other reports for higher headquarters, are sent direct, or through the unit personnel officer, depends upon the geographic location of higher headquarters and the communication net available. In any case, the unit personnel officer should be kept closely advised of all personnel matters handled by the adjutant.
520. While morale is the primary responsibility of the special service officer, the adjutant is concerned with planning recreation in the absence of a regimental special service officer. On maneuvers, frequent opportunities arise for rest and recreation. Careful plans must be made to insure that all men have an equal opportunity to relax and to go on pass, when such policy is feasible. The adjutant should maintain close liaison with the chaplain and with the regimental representative of the Red Cross. In combat, where recreation and leave are out of the question, the adjutant should advise the regimental commander on the needs and methods of providing rest for the men, giving them opportunity for bathing, providing them, when feasible, with athletics or entertainment, and with fresh clothing, especially socks.
521. The adjutant must see that appropriate recommendations are made for citations and awards. This is not a responsibility that
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can be left for return to garrison. Morale is highest when citations and awards are made as soon as possible after the acts on which they are based.
522. Maintenance of the unit journal is a responsibility of the adjutant.
523. Just as the adjutant recommends assignment of quarters in garrison, so he is charged in the field with the interior assignment of space within the headquarters. He must see to it that the regimental commander and executive have tables and chairs and that S-2 and S-3 are allotted space close to each other; and that there is no unnecessary movement around the headquarters. His own table and chair should be near the entrance, where he can readily control movement in and out of headquarters and make sure that the commander and the various staff officers are not needlessly disturbed.
524. When the regiment proceeds into a maneuver or camp area, the adjutant is responsible for billeting the headquarters personnel, and for assigning billeting or camp areas to the companies and detachments of the regiment. The headquarters commandant is responsible for the actual movement of personnel and impedimenta of the headquarters.
525. A problem which frequently confronts an adjutant is how to care for officers and enlisted men attached temporarily to regimental headquarters, such as liaison groups and special messengers. He should see that space is provided for them under cover and adjacent to headquarters, and should make arrangements for their mess, and for transportation when necessary. Care must be taken to insure that such individuals and groups do not clutter the swiftmoving staff functions, and at the same time insure that these special groups have an opportunity to perform their missions unhampered.
526. The greatest care must be exercised to make sure that all elements in the headquarters are fully concealed from observation, and that movement into and out of the headquarters is by concealed or devious routes. It is good practice to change the approach to the headquarters bivouac frequently, so that paths will not be worn which will disclose the location to enemy air forces.
Section II
REAR ECHELON
527. While the work of the adjutant becomes more closely integrated with that of other officers of the staff, the work of the personnel officer becomes more detached. To a considerable degree, he is on his own.
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ADMINISTRATION 527-530
He must not only carry on his normal personnel procedures, considerably streamlined, but must also make many decisions which are made by the adjutant while in garrison or training camp.
528. The miscellaneous section of the headquarters is transferred to the unit personnel section, and the personnel officer maintains its activities. Many of the details which, in garrison, consumed the time of his clerks, are either suspended during operations in the field, or are greatly curtailed. Transfers of men are usually suspended, except for isolated cases. Discharges are normally held in abeyance, except where convenience of the Government is concerned, or where higher authority prescribes discharges for specific reasons. Reports of survey, inventory and inspection reports, investigations, and boards are kept to a minimum. Special orders are few. Courts martial are less frequent, partly because opportunity for infractions of regulations is not so readily available. There will be, however, many occasions when courts martial are held in the field, especially summary courts, so that discipline can be maintained through the swift administration of justice. In the case of an expeditionary force, both courts and boards will normally function in rear areas. Correspondence is streamlined, and only cases of urgency justify the requests for information from the companies and detachments which are scattered over wide areas of terrain.
529. In short, all emphasis is placed upon the tactical situation and engaging the enemy successfully. Those personnel procedures are emphasized which are concerned with effective strength of the regiment, its casualties and combat replacements, its equipment, supply, and morale. Strength reports, service records, soldiers’ qualification cards, locator files, pay rolls, pay vouchers, and reports of change are of primary importance. No matter how swift becomes the movement of troops, the growth of a casualty list or the requisition for replacements, the personnel officer must insure that the contract between the individual and the Government remains unblemished. If data for entry in the morning report, service record, and soldier’s qualification card are not immediately available, they must be collected as soon as combat conditions permit. This requires tact and perseverance on the part of the personnel officer. He must always keep in mind the difficulties under which the forward echelon operates, yet never forsake his search for missing data with which to complete the essential records of the individual.
530. The personnel section is in the rear echelon, usually near the service company, which provides messing facilities. It may be part of an administration center; that is, in a close grouping of all personnel
489313°—42-----24
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sections at the division rear echelon. (See AR 345-5.) Usually a division administration center is not maintained, and the unit personnel sections are located within contact range of the divisional rear echelon. It is a fairly stable installation, moving only infrequently, and only when advances against the enemy are so great as to make contact with the forward echelon impractical without a forward movement.
531. A major responsibility of the unit personnel officer is to be prepared at all times to give necessary information regarding classification of men in the regiment, so that replacements can be filled quickly and with the best possible assignment of jobs. He will normally be responsible for receiving and assorting replacements, and forwarding them to their organizations, whether that operation is conducted at the rear echelon, at the railhead, or elsewhere in the rear area.
532. Another responsibility of the unit personnel officer is to report each day the daily ration strength return, as explained in section II, chapter 3, part one, and in section HI, chapter 7, part two. This information is gained from the company morning reports, or from the abstracts which are submitted in lieu of the morning report itself. If morning report abstracts are not received promptly, due to the tactical situation, the daily ration strength return should be estimated on the basis of the latest available figures, and so designated.
533. The delivery and collection of mail must be worked out, so that there is a normal flow each way. Mail is usually delivered to companies on the company ration trucks, and therefore frequently from divisional railhead.
534. The unit personnel officer is responsible for the proper organization of the administrative rear echelon and for the concealment of all vehicles and tentage from air observation. He should take the same precautions as are advised for the adjutant, and exercise the same control over movement into and out of his headquarters.
535. The unit personnel section should be so organized that it can break camp and move on a few minutes notice. The exigencies of modern combat make that imperative. No matter how seemingly immune from attack the echelon may be, there is no assurance that it may not be attacked at any moment. Frequent “dry runs” should be held, so that each enlisted man knows what equipment and records he is responsible for and where and how they will be packed. Organic transportation for the unit personnel section is not authorized, and transportation is normally furnished by the service company.
536. The unit personnel officer is faced with the problem of what records, blank forms, and office supplies to take into the field, and
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TM 12-250
ADMINISTRATION1 536-539
what kind of containers to use. This is a problem which can be successfully solved only by the exercise of careful thought and common sense. To begin with, the service records of the command must be taken. The issue regimental field desk is not a suitable container, even if these field desks could be obtained. The answer is to make wooden boxes in which the various records will fit, and which, when opened, will also serve as file cases for the records.
537. What permanent or current files to take into the field is a matter to be decided by each adjutant, in accordance with the known factors as to time away from permanent station, extent of territory to be covered during the operation or maneuver, and arrangements for communication with the permanent station. To take all of the 201 files and the decimal files would be to violate the fundamentals of streamlining during field operations. However, files may be made up of essential correspondence, which will probably be needed for reference during the time away from garrison or training camp. Correspondence which accumulates for the 201 files and the decimal files can be filed therein upon return from the field.
538. While it is highly desirable that all but the most necessary and urgent correspondence, and routine administration be suspended during a field operation, experience indicates that a considerable amount of mail will nevertheless come through and will require answer and action. Hence it is a mistake to assume that because the command is on maneuver, the amount of work to be done by the unit personnel section is negligible.
539. In addition to containers for service records, qualification cards, and files, there should be a chest reserved for blank forms, stationery, and office supplies. How many blank forms to take, how much stationery, and what office supplies, is a matter to be determined by each adjutant and personnel officer, in the light of known factors as to length of absence, character of the field operation planned, distance from home station, and communication facilities. All of the commonly used blank forms should be carried, including report of survey forms, inventory and inspection forms, pay rolls, officers’ pay vouchers, and other commonly used forms; also all forms needed to effect the discharge of enlisted men, sick report books, morning reports for companies and headquarters, reports of change forms, rosters, requisitions, receipts, ration forms, and so forth. While many of these forms will not be used, a limited supply of each should be available.
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540-543 ADJUTANT GENERAL’S DEPARTMENT
PART THREE
SPECIAL COMPONENT—WOMEN’S ARMY AUXILIARY CORPS (WAAC)
Paragraphs
Section I. Organization__________________________________ 540-546
II. Appointment and enrollment___________________ 547-558
HI. Promotion, demotion, rating, and disrating____ 559-563
IV. Discharge------------------------------------- 564-566
V. Discipline------------------------------------ 567-575
VI. Uniforms and equipment________________________ 576-578
VII. Benefits-------------------------------------- 579-581
VIII. Pay and allowances___________________._______ 582-584
IX. Miscellaneous_________________________________ 585-588
Section I
ORGANIZATION
540. The WAAC is organized for noncombatant service with the Army of the United States for the purpose of securing the needed knowledge, skill, and special training of the women of the nation in time of war, and for the purpose of freeing Army personnel capable of active military service from certain noncombatant functions that can be filled by WAAC personnel. The total number of women authorized for the WAAC under present laws is 150,000.
541. The WAAC is not a part of the Army but is the only women’s organization authorized to serve with the Army except the Army Nurse Corps, and is subject to military law, when practicable, under A. W. 2.
542. The WAAC is headed by a director and such assistant directors as are deemed necessary, appointed by the Secretary of War, and under the direction of the Chief of Staff of the Army. The director establishes, operates, and administers the WAAC according to normal military procedure of command and administration, and with regulations prescribed by the Secretary of War. The establishment of plans and policies, employment, training, supply, welfare, and discipline of the WAAC is administered by the Commanding General, Services of Supply, upon the recommendations of the director.
543. a. Officers of the WAAC are in the grades of first officer, second officer, and third officer, and are charged with the responsibility
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ADMINISTRATION 543-548
of administration and command of the units to which they are assigned and have the requisite authority for the proper government of their units, and the execution of the duties assigned to those units. Members in the grades of leaders and auxiliaries are responsible for disciplinary and other functions assigned them by their superior officers.
b. First leaders, leaders, and junior leaders are the noncommissioned officers of the WAAC who hold corresponding grade within the Corps to noncommissioned officers of the Army. “Auxiliary” and “private” are comparable grades.
544. Officers and noncommissioned officers of the Army under whom individuals or groups or units of the WAAC are assigned to work have superivsory authority as they would with civilian employees generally, but have no disciplinary authority. Derelictions of duty are to be reported to the WAAC officer commanding.
545. Unless specified to the contrary, WAAC personnel is administered in accordance with Army Regulations, substituting the term “enrolled members” for “enlisted men” and “enrollment” for “enlistment.” “Officers” includes the director, assistant directors, and first, second, and third officers of the WAAC.
546. All assignments, transfers, or changes in status of WAAC units or personnel are issued by The Adjutant General, and no change in duty, transfer, or change in status can be effected until the orders have been published.
Section II
APPOINTMENT AND ENROLLMENT
547. Directors and assistant directors and first, second and third officers are appointed by the Secretary of War from women citizens of the United States. Officers up to, and including, assistant directors are appointed from enrolled members who graduate from a WAAC officer candidate school. Appointments from the officer candidate school are made in the grade of third officer. Enrollment in the WAAC is voluntary, and in the grade of auxiliary (corresponding to the grade of private in the Army) for women citizens of the United States between the ages of 21 and 45 years, of good health, and excellent character.
548. The term of service is for 1 year subject to extension by the Secretary of War for the duration of the war and 6 months, unless sooner discharged for cause by proper authority. Members are immediately placed on an active duty status unless the present quota allotted to the WAAC is filled, in which case members are placed on an inactive duty status until such time as there may be vacancies. Members may be relieved or recalled to active duty at any time during their period of service.
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549-551 ADJUTANT GENERAL’S DEPARTMENT
549. While on an inactive duty status, members are not entitled to pay or allowances in lieu of quarters or subsistence, or to any other benefit or allowance by reason of being a member of the WAAC.
550. Enrollments are conducted at Army recruiting stations, and WAAC officers may be assigned to recruiting stations to advise and assist recruiting officers in WAAC enrollment.
551. Enrollment procedure is similar to enlistment in the Army. The enrollee—
a. Is physically examined in a manner corresponding to the examination given to the personnel of the Army.
b. Must submit satisfactory proof as to date of birth and citizenship. c. .Must qualify in the aptitude test prescribed by the director.
d. Must qualify in such manner as will from time to time be prescribed.
e. Must execute the enrollment record of the WAAC.
f. Is fingerprinted.
g. Is assigned a serial number by the recruiting officer upon enrollment. (Auxiliaries’ serial numbers are prefixed by “A.” Upon appointment to a commission the number remains the same but the prefix letter is changed to “L.”)
h. Must swear or affirm to the following oath prescribed by the Secretary of War:
“I,---------------------------------------------------f & citizen of the
(First name) (Middle name) (Last name)
United States, on this--day of_________, 19___, do hereby voluntarily enroll
as a member of the Women’s Army Auxiliary Corps under the following conditions: That I will serve in said Corps for the period of (word and figure)_year
prescribed by law which in time of war, or of national emergency declared by the Congress or the President, the Secretary of War may, by order, extend to include the period of the war or national emergency plus not to exceed 6 months, unless I am sooner discharged by proper authority; and I do also agree to accept from the United States such bounty, pay, rations, and clothing as are, or may be, established by law. And I do solemnly swear (or affirm) that I will bear true faith and allegiance to the United States of America; that I will serve them honestly and faithfully against all their enemies whomsoever; and that I will obey the orders of the President of the United States, and the orders of the officers appointed over me, according to the regulations of the Women’s Army Auxiliary Corps and the Rules and Articles of War, when applicable.
"I further solemnly swear (or affirm) that I have read and understand the provisions of the law 1 printed in Instruction “B”; that I am not a member of any political party or organization that advocates the overthrow of the Government of the United States by force or violence; and that, during such time as I am a member of the Women’s Army Auxiliary Corps, I will not advocate nor become a member of any political party or organization that advocates the overthrow of the Government of the United States by force or violence.”
1 The Hatch Act (Bull. No. 26, W. D. 1940).
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ADMINISTRATION
552. Members are vaccinated and inoculated against smallpox, typhoid, and tetanus upon enrollment. Other vaccinations and inoculations are given upon direction by The Surgeon General.
553. Members of the WAAC are subject to orders to duty at any place where their services are required, and they may be assigned to any noncombatant duty for which qualified. To this end the physical examination which an enrollee must pass is rigid. The physical fitness of an applicant is decided by one or more medical officers. Applicants are questioned extensively on their medical histories and present health. Special inquiry is made and recorded in each case in connection with diseases peculiar to women, and only those who are physically and mentally able to perform the duties required are recommended for acceptance.
554. X-ray of the chest and serological test for syphilis are routine procedure as a part of the examination. If examinations are made by civilian physicians, charges as authorized by Army Regulations for enlistment of Army personnel are authorized.
555. The physical standards prescribed in MR 1-9 for general military service in all noncombatant services are applicable to WAAC personnel, due consideration being given to differences in sex.
556. The following table is the average weight for age and height for applicants for the WAAC:
Height (inches) Weight according to age period
21 to 25 26 to 30 31 to 35 36 to 40 41 to 45
60 _ __ 114 117 120 123 126
61 _ _ 117 120 123 126 129
62 120 123 126 129 132
63 _ _ _ _ - 123 126 129 132 135
64 127 130 133 136 139
65 __ 131 134 137 140 143
66 135 138 141 144 147
67 139 142 145 148 151
68 _ 143 146 149 152 155
69 147 150 153 156 159
70 151 154 157 160 163
71 _ _ - 155 158 161 164 167
72 159 162 165 168 171
557. A variation of 15 pounds below the normal weight is allowed, but applicants are not disqualified on underweight alone. Overweight to the maximum of 16% percent above the average (above table) is
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allowed. However, no applicant is acceptable who weighs less than 100 pounds or is less than 60 inches in height. In addition to conditions common to both men and women which are disqualifying for general military service, there are additional causes (pregnancy and others) for rejection of WAAC applicants.
558. a. Members honorably discharged are eligible for reenrollment provided they meet all requirements previously stated for initial enrollment. If a member reenrolls within 60 days after honorable discharge, she may enroll in the same grade she held when discharged.
b. Reenrollment of a married member discharged without prejudice because of pregnancy is authorized provided she can meet all enrollment requirements, and may be reappointed in the same grade or rank held on discharge provided a vacancy exists.
Section III
PROMOTION, DEMOTION, RATING, AND DISRATING
559. Prospective officers are required to be of good moral character with definite qualifications for leadership, and promotions are based on general education, personality, appearance and bearing, experience in handling personnel, reliability, and general adaptability for the service. Candidates for promotion to officer grades must appear before a board of officers who determine their eligibility, upon the recommendation of the enrolled member’s superior officer. The board is composed of three WAAC officers appointed by the director. Appeal from the decision of the board of officers may be filed with the director, and her decision is final If the candidate for officer passes the board she is given a course of training prescribed for officers, and upon completion of the training is appointed in the rank of third officer. If the candidate fails the course of instruction she is not eligible for reconsideration for officers’ training for at least 6 months.
560. First leaders, leaders, and junior leaders are appointed, promoted, and reduced by company commanders until regional commanders are appointed from WAAC personnel. At that time, all appointments, promotions, and reductions will be made by the regional commanders upon the recommendation of the company commander and in accordance with WAAC Tables of Organization, and Allotment. Enrolled auxiliaries may be given specialist ratings within authorized allotments, provided that at a station where definite allotment for specialists has not been made, ratings be given only on the authority of the officer who has control of the allotments and upon recommendations of the commanding officer.
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ADMINISTRATION
561. Ratings become effective upon the date on which the specialist enters upon the corresponding duty for which the rating was given, or the date upon which notice was received at the station that the rating was made. A rating may be terminated by—
a. Discharge or relief from active duty, except when member reenrolls on the day following discharge in the unit with which she was serving before discharge.
b. Court martial. A court martial may terminate a rating in accordance with the Articles of War within the maximum limits of punishments prescribed.
c. Commanding officers who have the authority to rate and those superior to them may disrate because of—
(1) Reduction in allotment of ratings (mandatory in this case).
(2) Misconduct.
(3) In the interest of efficiency. It is an established policy to disrate any specialist who can be replaced to the advantage of the Government.
(4) Absence with authority, or sickness. Specialists absent with authority or sick in line of duty will nevertheless be disrated when such action is necessary in the interest of the Government.
(5) Transfer. A specialist is disrated by her immediate commanding officer upon transfer out of the unit to which the rating is allotted, except when the authority for transfer specifically provides otherwise.
562. Ratings are terminated: upon sentence by courts martial; on day of discharge, except as mentioned in paragraph 561a; on day of transfer except as stated in paragraph 561c(5), and in other cases on day on which the notice of disrating is received at the station of the auxiliary.
563. Efficiency reports are rendered on WAAC officers in the same manner that they are rendered on Army personnel. Since AR 605—155 has been largely suspended in its present form for the duration of the war, it would be well to check section III, chapter 6, part two on efficiency reports. Officers of the Army who have WAAC personnel serving under their command are given an opportunity to comment.
Section IV
DISCHARGE
564. Members are not permitted to withdraw from the WAAC prior to the expiration of their term of enrollment. A member of the WAAC may be discharged for the convenience of the Government at any time for the following reasons:
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a. Upon her request, in case of utmost emergency.
b. When awaiting trial or result of trial.
c. When awaiting discharge on CDD.
d. For inaptness. The facts are reported through channels to the director for necessary action.
565. A member of the WAAC must be discharged for the following reasons:
a. Pregnancy. When a married member is certified by the medical authorities to be pregnant she will be immediately given a discharge without prejudice. An unmarried member who is certified by the medical authorities to be pregnant will be given a summary discharge without delay.
b. Disability. CDD proceedings are instituted for discharge in the same manner as for Army personnel.
c. Fraudulent enrollment.
d. Violation of the code of conduct, when found guilty, and discharge ordered by appropriate authority.
566. Prior to discharge (except on disability discharge) WAAC members are given a complete physical examination as prescribed for Army personnel.
Section V
DISCIPLINE
567. a. Since the WAAC is an organization serving with the armed forces of the United States, its personnel is subject to the same discipline as prescribed for Army personnel and defined in AR 600-10. Every company commander is responsible for the discipline and conduct of her command, and it is recommended that the above-cited Army Regulation be read to every member of her command, and its importance stressed. If a breach or a suspected violation of the code of conduct of the WAAC comes to her attention, she is to conduct hearings as provided for in paragraph 46, WAAC Regulations (Tent.) 1942, and if the member is found guilty of violating the code of conduct as set forth in paragraph 45 of these regulations, she may impose punishment as set forth in paragraph 47 of the same regulations.
b. If the offense occurs in a detached platoon serving separate from the company of which it is a part, the platoon commander has all the authority conferred on the company commander to hear and investigate violations and suspected violations of the code of conduct. However, if a case remains undisposed of at the termination of the detached service, the authority of the platoon commander to dispose of the case terminates, and reverts to the company commander.
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ADMINISTRATION
c. Regional commanders are responsible for the conduct and discipline of commanders of units, officers, leaders (of all grades), and auxiliaries who are quartered or are on duty within their regional districts. Regional commanders conduct investigations and hearings for alleged violations as provided in paragraphs 47 and 48c, WAAC Regulations (Tent.) 1942.
d. At WAAC training centers officers of the Corps and Army who are detailed for duty there are responsible for the conduct and discipline of the trainees. Instructors and commanders of provisional training companies have the same authority over trainees under their supervision as company commanders have over members of their command.
568. a. A company or detached platoon commander may hold a hearing on any breach of the code of conduct (par. 45, WAAC Reg. (Tent.) 1942) except in cases of desertion and final conviction by civil court of a felony or other serious offense, in which instances she may refer the case to higher authority for disposition. The same discretionary privilege applies to regional commanders. Punishments which may be imposed are enumerated in paragraph 47, WAAC Regulations (Tent.) 1942.
b. It is mandatory, in cases of refusal to perform duties, to gain discharge from the WAAC and in cases arising out of the final conviction by civil court of a felony, that punishment shall include discharge (other than honorable) or dismissal. Punishment of an officer must not tend to demean or degrade the office which she holds.
569. a. When it is determined that a hearing should be held, the commanding officer may appoint a board. The accused has the right to counsel of her choice from available WAAC personnel. The board will determine all relevant and pertinent facts of the case in an impartial and just manner. The accused must be informed of the allegations against her, and afforded the opportunity of—
(1) Questioning any witness.
(2) Testifying in her own behalf, personally or through counsel.
(3) Presenting any reasonably available witness.
(4) Presenting any available documentary or physical evidence which is deemed material.
b. All reasonable doubt is resolved in favor of the accused, and, if she remains silent, her silence is not to be taken as evidence of guilt.
c. Appeal from decisions of company or detachment commanders may be made and punishment imposed. The notice of appeal must be in writing, contain complete data of the grounds relied upon, and must be submitted to the officer or recorder of the board before which
379
TM 12-250
569-574 ADJUTANT GENERAL’S DEPARTMENT
the accused was tried within 30 days from the date of receipt by the accused of notification of the decision of the officer or board. The notice of appeal, accompanied by the record of the case, is forwarded through command channels to the proper authority. This authority will have the case investigated thoroughly by a disinterested officer not belonging to the same company as the accused. Pending decision on appeal, the decision of the original officer or board remains in full force and effect. The appellant may be required to undergo the punishment adjudged while awaiting the appeal decision.
570. The reviewer on appeal has the authority to—
a. Approve the decision reached and punishment adjudged.
b. Disapprove the decision and exonerate the accused.
c. Approve the decision but mitigate such part of the adjudged punishment as is not mandatory.
d. Qualify the decision in such manner as will from time to time be prescribed.
571. The officer or board keeps a record of the date of the proceedings, the date, place, and nature of the alleged offense, and a resume of the evidence considered, the decision adjudged, and the punishment imposed. Where punishment imposes dismissal or discharge, the record will be made in duplicate and include a summary of the testimony of each witness.
572. The record is kept on file at the headquarters of the unit of the senior officer of the board. In cases where a duplicate is required, the original is retained. On appeal, the record is transmitted to the reviewing authority within 24 hours of the filing of the notice of appeal and is accompanied by such notice.
573. When a member of the WAAC not subject to the Articles of War is charged with a civil offense, such member is delivered to the proper civil authorities upon request. When subject to the Articles of War, offenders are delivered to civil authorities pursuant to A. W. 7 and War Department policy as prescribed in AR 600-355.
574. All personnel of the WAAC are subject to the Articles of War when serving with the Armies of the United:States outside the territorial limits of the United States, and in time of war are subject to them when serving with or accompanying armed forces of the United States in the field both within and without the territorial jurisdiction of the United States. A member of the WAAC subject to the Articles of War who commits a violation of the code of conduct or of the Articles of War is subject to punishment under WAAC Regulations unless appropriate military authorities indicate that trial by court martial is desired, in which event the accused is delivered to the proper authorities.
380
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ADMINISTRATION 575-581
575. A court martial may impose similar punishment upon WAAC personnel subject to its jurisdiction as it imposes upon officers and personnel of the Army of substantially equivalent grade upon conviction of a like offense.
Section VI
UNIFORMS AND EQUIPMENT
576. The Secretary of War prescribes uniforms, insignia, accessories, and equipment for the WAAC. Any type of uniform different from that issued is prohibited. At present, WAAC personnel may wear civilian apparel when off duty and off the post, station, camp, or school.
577. All members of the WAAC are furnished with all articles of clothing and equipment upon enrollment. This applies to officers as well as auxiliaries. At present, all articles of clothing and equipment are furnished WAAC personnel at Fort Des Moines before they are sent out into the field to units. It is contemplated that in the future, quartermaster depots will be established throughout the country which will directly supply WAAC detachments serving with Army units.
578. Upon separation from the Corps, disposition of uniforms and clothing is governed by AR 615-40 with necessary changes caused by the differences in issued items. Identification tags are to be worn at all times and contain the same information as tags of Army personnel.
Section VII
BENEFITS
579. WAAC personnel on active duty receive medical and dental services free through the Medical Department of the Army, except medical care resulting from pregnancy. Necessary care prior to discharge for pregnancy is furnished. Medical reports and records are those prescribed in Army Regulations.
580. Leave and furlough privileges accrue to officers and enrolled members of the WAAC in the same manner as they do Army personnel under AR 605-115 and AR 615-275. WAAC officers who hold positions in the chain of command substantially similar to the positions of officers in the chain of command of the Army may grant passes, delays, furloughs, and leaves in appropriate cases.
581. During periods of war or national emergency, leave and furlough privileges may be curtailed, suspended, or canceled at the discretion of the director or the Secretary of War.
381
TM 12-250
582-585 ADJUTANT GENERAL’S DEPARTMENT
Section VIII
PAY AND ALLOWANCES
582. The following tables give the pay and allowances for personnel of the WAAC while on active duty:
Rank Salary In lieu of quarters In lieu of subsistence Travel allowance
Director Assistant director First officer Second officer Third officer. First leader Leader Junior leader T___ Auxiliary $3,000 per yr $2,400 per yr $2,000 per yr $1,575 per yr $1,500 per yr $864.00 per yr $720.00 per yr $648.00 per yr $21.00 for 4 mo.; $30.00 thereafter. $100.00 per mo $80.00 per mo $40.00 per mo $40.00 per mo $40.00 per mo $1.15 per day $1.15 per day $1.15 per day $1.15 per day, when authorized. $0.60 per day $0.60 per day.._ .. $0.60 per day $0.60 per day $0.60 per day Provisions of AR 35-4520 apply. Same as Reserve > officer on active duty. Same as for members of Enlisted Reserve Corps on active duty.
583. a. In addition to their base pay, enrolled members of the WAAC may draw pay for specialist ratings in the following, amounts:
(1) Specialist, first class, $15.00 per month.
(2) Specialist, second class, $10.00 per month.
(3) Specialist, third class, $5.00 per month.
b. So far as practicable and when not otherwise prohibited, the allowances of an officer of the WAAC on active duty, including travel allowances, are the same as those of a Reserve officer on active duty. The same fundamental applies to enrolled members of the WAAC and members of the Enlisted Reserve Corps on active duty.
584. The provisions of AR 35-4520 with respect to monetary allowances in lieu of subsistence apply to enrolled members of the WAAC where not in conflict with public law (Bull. No. 25, W. D., 1942.) Pay accounts of officers are submitted, certified, and paid on War Department Form No. 336, as provided in AR 35-1360 for commissioned officers of the Army. Payments to enrolled members are prepared on War Department Form No. 366, as provided in AR 35-2320. Vouchers will be certified by an officer of the WAAC or by a commissioned officer or a warrant officer of the Army who may properly make such certificate. All payments are made by the Finance Department of the Army.
Section IX
MISCELLANEOUS
585. Salutes between officers and enrolled members and between officers are as prescribed in Army Regulations and War Department
382
ADMINISTRATION
TM 12-250
585-588
circulars. All members of the WAAC will salute officers of the Army. The use of motor and air transportation for official business by WAAC personnel is authorized.
586. Companies and separate units of WAAC are authorized to set up and administer unit funds in the manner prescribed for the Army by AR 210—50 and AR 210-65.
587. Official correspondence is to be in the form prescribed for military correspondence. Communications are addressed to an office and not to an individual.
588. All forms used in WAAC administration which are peculiar to the Corps because of differences of sex correspond with Army forms except that WAAC forms are prefixed by the digit “7”; for example, W. D., A. G. O. Form No. 32 becomes W. D., A. G. O. Form No. 732 for the WAAC; and W. D., A. G. O. Form No. 24 becomes W. D., A. G. O. Form No. 724 for the WAAC.
TABLE OF ORGANIZATION! WAR DEPARTMENT,
No. 35-12 | Washington, August 26, 1942.
WOMEN’S ARMY AUXILIARY CORPS POST HEADQUARTERS COMPANY
WAAC Post Headquarters Company
Designation: f
383
1 1 2 3 4 5 6 7 8 9 10 11
Unit j Specialist class | Company headquar-i ters platoon | Clerical platoon | Communication pla-| toon | Service platoon Miscellaneous platoon j Total Remarks
1 Theater sec- i tion | Service club I section I Library sec- | tion
2 First officer al bl ■> 1 3 1 3 1 tlnsert number of com- 1 pany. 1 * Company commander. b Executive and police 3 officer. = 0 Supply and mess offi- 1 cer. 11 This table is flexible so (1) that any unit or combina-(1) tion of units may be (1) activated as needed by reference to this T/O. (1) The serial number sym-(1) bol shown in parentheses is (1) an inseparable part of the (1) specialist designation. A
3 Second officer
4 Third officer
5 Total commissioned —
6 First leader (585) = = = = = =
7 Leader, including 8 Cashier, theater (269) 1 1 1 1 (1) 2 2
9 Chief clerk (052) (1)
10 Chief dispatcher (410) (1)
11 Chief switchboard operator (540) (1) W
12 Dietitian, cafeteria (450) 13 Duty (566) (1) -- (1)
14 Hostess aide (055) (1) —
TM 12-250
588 ADJUTANT GENERAL’S DEPARTMENT
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
1 2 3 4 5 6 7 8 9 10 11
Unit | Specialist class | Company headquarters platoon | Clerical platoon | Communication platoon | Service platoon Miscellaneous platoon Total \ Remarks
Theater section Service club section Library sec- | tion
Librarian aide (391) _ (2) (2) (1) (1) 21 (2) (1) (2) (1) (1) (1) (2) (1) (1) (2) (1) (1) (2) (3) 11 30 46 69 (D (1) (2) (1) (2) (2) (6) (8) (4) (7) (8) (2) (4) (4) (1) (2) (2) (2) (1) number below 500 refers to an occupational specialist whose qualification analysis is found in A R 615-26. A number above 500 refers to a military occupational specialist listed in Circular No. 14, War Department 1942.
Mess (824) (1) (1) 3
Supply (821)
Junior leader, including 5 3 2 2 (2) 5 1
Assistant cashier, theater (269)
Assistant chief clerk (052) . . (1)
Cashier, cafeteria (269) (2) (1)
Chaplain’s clerk (534) _
Clerk, company (501) (1)
Clerk, personnel (368) (1) (2) (1)
Clerk, postal (056)
Clerk, record (055).
Clerk, recreation and amusement (055) __ . (1)
Dispatcher (410) (2)
Duty (566) (1)
Housekeeper, supervisor (566) (1) (2) —
Receptionist (309)
Switchboard supervisor (309). Auxiliary, specialist class 1 Auxiliary, specialist, class 2 'including. Auxiliary, specialist class 3 Auxiliary, unrated. Assistant, clerk, company (501).. (3) 24
.... 14 (1) (1) 67 24 8 11 8
Baker (017) Bookkeeper (350) .. _ 2 2 3 1 2 3
(1) (1) (1) ....
Bookkeeper (350) .
Chauffeur (344) (2) (2) (6) (8) (1) (1) (2)
Chauffeur (344)
Chauffeur (344)
Chauffeur (344) .... .... ....
Clerk, general (055). . . ... 2 3 ---- (3) (6) (6) (2) (4) (4) —
Clerk, general (055).
Clerk, general (055)
Clerk, postal (056).__ 2 3 ....
Clerk, postal (056) ...
Clerk, postal (056) .
Clerk, sales (373) . 3 3 (1)
Clerk and usher (055) _ (2) (2)
Clerk and usher (055).
Cook (060) , Cook (060) 1 2 (2) (1)
384
TM 12-250
588
ADMINISTRATION
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
Cook (060)___________________ 3
Cook’s helper (060)______________
Housekeeper (695)____________ 3
Housekeeper (695)________________
Library clerk (391)__________ 2
Library clerk (391)__________ 3
Orderly (695)____________________
Stenographer (213)___________ 1
Stenographer (213)___________ 2
Telephone switchboard operator (309)____________________ 1
Telephone switchboard operator (309)____________________ 2
Telephone switchboard operator (309)-------------------- 3
Telephone switchboard operator (309)_______________________
Typist (247)_________________ 2
Typist (247)----------------- 3
Typist (247)---------------------
Basic (521)______________________
Total enlisted_______________
Aggregate.....................
(1)
(2)
(3)
(3)
(2)
(2)
(1)
(5)
(7)
(2)
(2)
(4)
(8)
(7)
(15)
(15)
(17)
189
192
489313°—42---25
385
TM 12-250
588 ADJUTANT GENERAL’S DEPARTMENT
(Last name) (Serial No.)
(First name) (Middle Initial)
Color or race.....................„...............................................
WOMEN’S ARMY AUXILIARY CORPS
SERVICE RECORD
Covering period »
From_______________________________19_____, to______________________________ 19..__
Instructions.—AR 345-125 applies to members of the WAAC, as noted herein, to the same extent as to enlisted men of the Army. The following terms are interchangeable for this purpose:
Enlistment—Enrollment or appointment.
Soldier or enlisted man—Member.
Figure 53.
386
TM 12-250
588
ADMINISTRATION
RECORDS OF IMMUNIZATION
(See par. 6, AR 40-215, for details relative to immunization records)
SMALLPOX VACCINATION
Date Result* 1
TYPHOID VACCINATIONS
ENROLLMENT RECORD
(Last name) (First name) (Middle initial) (Serial No.)
Born..................................................
(Month, day, and year) (City or town) (State or country)
Height....... ft...in. Weight_______lb. Eyes__________
Hair.................... Complexion...................
Size of gas mask ............ Size of shoe____________
Married or single .—......... Occupation .............
EDUCATIONAL QUALIFICATIONS
Years in: Grammer school..... High school.............
College or university ....... Graduate work...........
Specialized in .......................................
Speaks: □ English □ French □ Spanish □ German.
OCCUPATIONAL QUALIFICATIONS
OTHER VACCINATIONS
DIPHTHERIA SUSCEPTIBILITY TEST—SCHICK
Result >
Positive nr Negative*
CARRIER EXAMINATIONS
Date
Parasite Examined for—
Kind of Specimen»
DESIGNATION OF BENEFICIARY
(To be entered only from appropriate enrollment or induction record or W. D., A. G. 0. Form No. 41)
(Name and degree of relationship of beneficiary)
(Address)
(Name and degree of relationship of alternate beneficiary)
(Address)
(Name and degree of relationship of alternate beneficiary)
------------------ (Address)
1 Record as vaccinia, veccinold, or immune reaction.
’ Record as positive, positive combined, negative-pseudo or negative, » Record as feces, urine, sputum, blood, eto.
1
(Main occupation) (Weekly wages)
Years................as ..........*............................
Just what did she do?................................... ...
........................................................... $... (Next best occupation)........................................(Weekly wages)
Years________________as ........................................
Just what did she do?...........................................
HOME ADDRESS AND NEAREST RELATIVE
Home address ...................................................
(Number and street or rural route; if none so state)
(City, town, or post office) (State or country)
Legal address...................................................
Name and address of nearest relative............................._
(Name)
(Relationship) (Number and street or rural route; if none so state)
(City, town, or post office) (State or country)
Person to be notified in case of emergency........................
(Name)
(Relationship; If friend, so state)
(Number and street or rural route; if none so state)
(City, town, or post office) (State or country)
CURRENT ENROLLMENT
Age at enrollment ..................years.months.
Accepted for service at-----------.........................-------
Enrolled at......................... on the .........__________
day of ..............................., 19.__, for Women’s
Army Auxiliary Corps to serve.....................................
(Words and figures)
Physical defects at enrollment....................................
PRIOR SERVICE
.................................... from ..............., 19----- (Co., regt., arm, or service) to.................................................................., 19-
Discharged as........................ ; ----.............------
(Grade) (Character)
By reason of_____1____________________________________-...........
(Data req th red by par. 8, AB 845-125) ________________________________from_________________1........., 19_______ to _______________________________________________________________________, 19.
Discharged as______________________.......:......................---------
(Grade) (Character)
By reason of______________________________—...............................
(Data required by par. 8, AR 345-126)
Figure 53—Continued.
387
TM 12-250
588 ADJUTANT GENERAL’S DEPARTMENT
388
SPECIAL QUALIFICATIONS SPECIALISTS RATINGS
Holds commission as .....----- (SStoJ) Olass From- To- Authority Initials
Graduate of...........................................
(Officers candidate.or special service school) ................................................
SPECIALITY .......................................................
Specialty ’Rating With Date ’Iterating With Date .—.................................................
................................................................ ORGANIZATIONS TO WHICH ATTACHED
Organization From— To—
• Ex=Excellent; VG-Very good; G=»Good; F-Fair.
SPECIAL DUTY .....................
As— At— From— To— Authority
“........ ........................................ ORIGINAL ASSIGNMENT AND ORGANIZATIONS
............................................. TO WHICH SUBSEQUENTLY ASSIGNED DURING
; ..................THIS ENROLLMENT PERIOD
ARTICLES OF WAR --------
.(Read to member as required by the 110th Article of War) ^inen? Arm^^^rvio?51’ Station Date
Date Initials Date Initials
MILITARY RECORD -—.............................-......-........1.”
Appointment, promotion, or reduction, with authority therefor ____________________________
Orade Dste Auth°rity FOREIGN SERVICE
__________......................................................... Left United States for duty in_____ __________------------------------------ From------------------------------on_________________________, 19_______ ____________________-------------------________-- Arrived at-------------------------on_______________, 19_______ '-_______________________________________-------------- Left---------------for the United States on___, 19________
.....______:___________________________________________ Arrived at___________________on____________________ 19_ ..... Left United States for duty in_____________________________________________________________________________ ............___________________________________________ From_________________________on___________________, 19......
Arrived at________________on__________________ 19___
SEX MORALITY Left----------for the United Sutes on________119
Course completed (see AR 40-235)______________________ Arrived at......................on_________________, 19___
2
Figure 53—Continued.
389
TM 12-250
ADMINISTRATION 588
FURLOUGHS TIME LOST PRIOR TO THE NORMAL DATE OF
, EXPIRATION OF TERM OF ENROLLMENT TO BE
. ...................................... " MADE GOOD UNDER 107th ARTICLE OF WAR
Authority................................ — . . , , ,
(a) Absence without proper authority or in desertion:
Extended _______________per ...................................................... ■
(Number of days) „ „ _ _ '
, From— To— Days
Rejoined ............................................. ’
From....................to..................... ———————————— ..................................
Authority ...................................
Extended ............— per.................
(N um ber of d ays) - ...-.....---.... .......—.... .........
Rejoined..................................... (fc) Time actually in confinement under sentence or while
awaiting trial and disposition of case, if trial resulted in
From.....................to.................... conviction:
Authority...-......-................-........ From— To— Days
Extended......... •_...per................-
(Number of days)
Rejoined..........-..........................
From to............,—— ----------------------———————————————- ———
Authority............................-................................ 1——"'............. "
Extended ner (c) ^nal)le perform duty through the intemperate use
..’(Ntunbe’r'of days).[ ............. of drugs or alcoholic liquor, or through disease or injury the
Rejoined result of her own misconduct:
_ , From— To— Days
From................... to .—.................. .................................................
Authority....-.................................................................................
Extended..........__....per.................. ..........................................-......
(Number of days)
Rejoined..................................... .........................———" —
From.................... to........-........... ABSENCE SUBSEQUENT TO THE NORMAL DATE
Authority.................................... OF EXPIRATION OF TERM OF ENROLLMENT
Extended_______________per................... (a) Absence without proper authority or in desertion:
(Number of days) ,-------
Rejoined....-.....—.......................... From— To— Days
From.....................to....................
Authority.......-...-........................ .................................................
Extended................per.................— ................................................
(Number of days) '
Rejoined........................ -.......... (d) Time actually in confinement under sentence or while
awaiting trial and disposition of case, if trial resulted in conviction:
MEDALS, DECORATIONS, AND CITATIONS ■ ---------,-----------------
............... — ■ ■ 1 ------ From— To— Days
Name of decoration Authority and date '
...................... (c) Unable to perform duty through the intemperate use
....................—.......................... of drugs or alcoholic liquor, or through disease or injury the result of her own misconducts
—..... *..........-............................ From— To— Days
3
53—Continued.
TM 12-250
588 ADJUTANT GENERAL’S DEPARTAIENT
RECORD OF TRIALS BY COURTS MARTIAL
......... C. M., A. W . 19_ (No.)......................................................(Date of offense)
(Synopsis of specifications)
Sentence announced and adjudged ___________________, 19_________
Sentence as approved____________________________________________
Approved..........................................., 19_________
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per.....................................................
Released from confinement.........................._____________
(Name, grade, and organization) _________ C. M.» ............ A. W................., 19_________
(No.) (Date of offense)
(Synopsis of specifications)
Sentence announced and adjudged.___________________, 19
Sentence approved...............................................
Approved..........................................., 19
I certify the above is correct.
(Name, grade, and organization)
Unexecuted portion of confinement and forfeiture remitted per.....................................................
Released from confinement.......................................
(Name, grade, and organization)
CLASS E ALLOTMENTS
Class E allotments of pay authorized as follows:
$........ per month for _________ months, commencing
........................................................, 19. and expiring .......................................................................................................................... 19_, in favor of .............................................-_ for the purpose of ............................................T._
Discontinued ........................._............... 19.......T
Reason..........................................................
W. D., A. G. O. Form No. 30, mailed to Finance Officer, U. 8. Army, Washington, D. C.,..................................
19...., by......................................................
(Name and grade of forwarding officer)
Acknowledgment of discontinuance received_______________________
----------------------- 19.........................., $............ per month for_ months, commencing _______________________________________________________________ 19.,
and expiring ........................... 19...in favor of
for the purpose of .............................................
Discontinued ....................................., 19..........
Reason..........................................................
W. D., A. G. O. Form No. 30, mailed to Finance Officer, U. S. Army, Washington, D. C.,.........................
19...., by......................................................
(Name and grade of forwarding officer)
Acknowledgment of discontinuance received_______________________
.................. 19_____
GOVERNMENT INSURANCE
Deduction of pay for Government insurance authorized as follows:
Class D insurance deduction of $__per month for
-------- months, commencing _______________ 19 , and expiring ___________________________ 19
for payment of monthly premium on $_______________
Discontinued__________________________________ 19
Reason..............................
W. D., A. G. O. Form No. 30, mailed to Veterans’ Administration, Washington, D. C., on________, 19___, by
(Name and grade of forwarding officer)
DEPOSITS
Date Amount Total Amount Name and Grade of Disbursing Officer Accepting Deposit , Initials
Doi. Ct. Doi. Ct.
-----p----।.1.....।...1----..and..।./100 dollars. -------------------------------------------------।------------------------------------------------1-----------------------------------------------1----------------------------------------------।------------------------------------------------------------------------------------------and------------------------------------------------------------------------------------/100 dollars. --------------------------------------------------------------------------------------------------1------------------------------------------------।-----------------------------------------------p----------------------------------------------1---------------------------------------------।--------------------------------------------and-----------------------------------------1----------------------------------------./100-----------------------------------dollars. -------------------------------------------------1------------------------------------------------1-----------------------------------------------1----------------------------------------------1---------------------------------------------1--------------------------------------------and-----------------------------------------1----------------------------------------/100------------------------------------dollars. --------------------------------------------------------------------------------------------------। 1 1 । । and. । /100 dollars. 1 । । । and 1 /100 dollars. ..................................................................................................।......................।.....................।....................p...................।................and...............1./100 dollars. ........................................................................................................................—।...............................................................................................................................................................................................................................................।......................................................................................................................1.................................................................................................................. and..............1........../100.dollars. .....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................1....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................।......1.....।. and....../100-dollars. ................................................।...............................................।..............................................।...................।..................।...............and..............1........../100.dollars. ...................................................................................................................................................................।..................................................................................................................................................................1.। 1 1 and 1 /100 dollars. ------------------------------------------------1---------------------------------------------------।--।-1-and--1-/100 dollars. ——-----------------------------------------------—.----and-/100 dollars.
PAY RETAINED BY COURTS MARTIAL ENTERED
ON PAY ROLL
Month Amount Vou. No. Name and Grade of Disbursing Officer Accounts'for—
Doi. Ct.
, 19
, 19
, 19
, 19......
4
Figure 53—Continued.
390
TM 12-250
588
ADMINISTRATION
REMARKS—FINANCIAL
Under this heading will be shown all financial matters not entered elsewhere, such as stoppages for loss of or damage to Government property, amounts due on account of partial payments, overpayments, etc.
Received no travel pay upon discharge on
----------------------, 19-- to reenroll.
REMARKS—ADMINISTRATIVE
Under thia heading will be shown all administrative matters not shown elsewhere and not of a character authorizing pay. Show entries not set forth elsewhere as may be required to make member’s record complete.
D*“ Roll on Which Collected
5
Figure 53—Continued.
391
TM 12-250
588 ADJUTANT GENERAL’S DEPARTMENT
INDORSEMENTS
These endorsements are filled out in all cases when a member deserts or is transferred from one company or detachment to another company or detachment and in all changes of station except with an organization.
These endorsements will not be used when a member is only attached to another organization for either rations or quarters or both.
1st INDORSEMENT
2d INDORSEMENT
-.................................................................. 19_____
To.........................................................................
This member was transferred to________________________________.-.................
............................................... 19......
To.........................................................
This member was transferred to.............................
per........................................................
and left this organization........................ , 19.
She was last paid to include..........................., 19.
by .......—.............................................
(Name and grade of disbursing officer or agent officer, if any)
Due United States; if nothing, so state____________________
per ........................................................
and left this organization_________________________________ 19.
She was last paid to include......................... 19.
by............................................. ........
(Name and grade of disbursing officer or agent officer, if any)
Due United States; if nothing, so state.......................
♦Due member at date of........................
♦Due member at date of..........................................
This member (has—has not * *) a Class E allotment running which has been deducted from her pay to include.................
..................., 19.......
This member has authorized a Class D deduction for Government insurance which has been deducted from her pay to include.........................., 19______
Her character is................................................
Efficiency rating as member ....................................
I have personally verified all entries in this indorsement.
(Name)
(Grade and organisation)
This member reported ................................. , 19......
’Here enter any amounts due member and not paid to date, such as monetary allowance in lieu of quarters and subsistence; if nothing, so state.
1 Strike out words not applicable.
This member (has—has not *) a Class E allotment running which has been deducted from her pay to include .................
....................... 19..
This member has authorized a Class D deduction for Government insurance which has been deducted from her pay to include............................ 19.....
Her character is.................................................
Efficiency rating as member .....................................
I have personally verified all entries in this indorsement.
(Name)
(Grade and organisation)
This member reported........................................ 19._
’Here enter any amounts due member and not paid to date, such as monetary allowance in lieu of quarters and subsistence; if nothing, so state.
• Strike out words not applicable.
6
Figure 53—Continued.
392
TM 12-250
588
ADMINISTRATION
3<1 INDORSEMENT
4th INDORSEMENT
....................................................19.....
To .......................................,................
This member was transferred to.............................
This member was transferred to__________________
per.....................................................
and left this organization..........................., 19..
She was last paid to include..............'.........., 19..
by------------------------------------------------------
(Name and grade of disbursing officer or agent officer, if any)
Due United States; if nothing, so state ...................
per..........................................................
and left this organization........................... 19____
She was last paid to include......................... 19....
by...... ....................................................
(Name and grade of disbursing officer or agent officer, if any)
Due United States; if nothing, so state .....................
♦Due member at date of_______________________
*Due member at date of........................
This member (has—has not ’) a Class E allotment running which has been deducted from her pay to include_____________________
____________________, 19______
This member has authorized a Class D deduction for Government insurance which has been deducted from her pay- to include______________________________, 19_____
Her character is____________________________________________________
Efficiency rating as member.........................................
I have personally verifier s.l entries in this indorsement.
(Name)
(Grade and organization)
This member reported.............................................., 19......
•Rees enter any amounts due member and not paid to date, such as monetary aBowance In lieu ot quarters and subsistence; if nothing, so state.
1 Strike cut vocda not applicable.
7
Figure 53—
This member (has—has notl) a Class E allotment running which has been deducted from her pay to include ..................
....................., 19____
This member has authorized a Class D deduction for Government insurance which has been deducted from her pay to include______________________________, 19..._
Her character is..................................................
Efficiency rating as member.......................................
I have personally verified all entries in this indorsement.
(Name)
(Grade and organization)
This member reported______________________________________, 19____
"Here enter any amounts due member and not paid to date, such as monetary allowance in lieu of quarters and subeislenoo; if nothing, so state.
• Strike out words not applicable.
■Continued.
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394
FINAL INDORSEMENT INITIALS
(Company or detachment) Initials Name, Grade, and Organization
(Typewritten or printed)
(Place)................. ...........................................................................
..............................,19..................................................................... -....
To The Adjutant General: ................' ...........................................—-
(Last name) (First name) (Middle’ initia'l)’’’’(Serial No’.). ’ ............................................................
(Grade) (Organization) .................................................................
was separated from the service by reason of............................................................... -.........................
(State specific cause;
see par. 37c, AR 345^125) ................................... ...................................................-.................
-----—.........................on — (Date) ......................................................... ......
fit ........................ Authority.................................................................... -.........................
(Place)
Retained in service ................. days to make good time
lost (AW 107). .....................................................•...........
Absent from duty .................. days subsequent to normal
date of expiration of term of enrollment.
Retained in service -................ days for convenience of
the Government on account of ................................. ....................................................................
Her character is..............................................
Efficiency rating as member..................................... -.................... -..............................................
♦Final statement furnished. *Paid on final pay roll. ..........................................................-....................—
♦Discharge certificate furnished, W. D., A. G. O. Form No. ...................................................................'.......
755, 756 .................,fc..........................
Due United States; if nothing, so state................................................................... -................. ....
1 Due member at date of ................. -..............................................
Address furnished for future references: ....................... .....................................................................
(Number and street or rural route)
........................ REPORT OF ANNUAL EFFICIENCY RATINGS
(City, town, or post office) ............ ....................................................................
Signature of member: o ,
Peb?wSrI Organimtlon ttn°d&
-......-......——................................. f f Qi Rates
I have verified the foregoing entries. Name signed: ..........................................-............-.........
Name typed or printed ....................................
(Grade and organization)
'’Strik*. cut words and figures rxot applicable. -—--------------------------------------------.........__________
1 Hera enter any amounts due member and not paid to dale, such as mone-
tary FUowsuee in lieu of quarters and subaistence; U nothing, so alate. ..............................................t ...............
a. a. «ovERNkinT miutihb orrica
s
Figure 53—Continued.
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Appendix I
ARMY REGULATIONS BASE NUMBERS
A list showing the base number of Army Regulations for use as a guide in finding the proper regulations when a detail index is not available.
Base No.
1________Army Regulations.
6________Assistant Secretary of War for Air.
10________General Staff.
15________Adjutant General’s Department.
20________Inspector General’s Department.
25________Judge Advocate General’s Department.
30________Quartermaster Corps.
35________Finance Department.
40________ Medical Department.
45________Ordnance Department.
50________Chemical Warfare Service.
55________Transportation Corps.
60________ Chaplains.
75________Infantry.
80________Calvary.
85________Field Artillery.
90________ Coast Artillery Corps.
95________Army Air Forces.
100_________ Corps of Engineers.
105_________Signal Corps.
130_________National Guard.
140_________Officers’ Reserve Corps.
145_________Reserve Officers’ Training Corps.
150_________Enlisted Reserve Corps.
155_________Regular Army Reserve.
160_________Armies.
170_________Service Commands, Departments, etc.
190_________ Military Police Board.
210_________Posts, Camps, and Stations.
220_________Organizations.
235_________Regiments.
240_________Battalions.
245_________Companies.
250_________Bands.
260_________Flags.
265_________Tactical and Training Inspections.
270_________Ports of Embarkation and Debarkation; Control, Administra-
tion, Operation.
300_________ Maps and Mapping.
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Base No.
310--------- Military Publications.
330--------- Machine Records Codes.
340---------Correspondence.
345--------- Military Records.
350--------- Military Education.
380---------Safeguarding Military Information.
410_________Litigation.
420---------Boards of Officers for Conducting Investigations.
490--------- Petty Offenses Committed by Civilians on Federal Reserva-
tions.
500---------Employment of Troops.
600_________Personnel.
605---------Commissioned Officers.
610---------Warrant Officers.
615---------Enlisted Men.
620---------Civilian Employees.
700_________Supplies.
750---------Range Regulations for Firing Ammunition for Training and
Target Practice.
760---------Targets and Target Equipment.
775---------Qualification in Arms and Ammunition Training Allowances.
850--------- Miscellaneous.
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Appendix II
MILITARY PUBLICATIONS
1. Reference—AR 310-200.
2. Distribution of military publications is normally made through The Adjutant General.
a. Except as provided in FM 21-6 personal files of publications are not authorized.
(1) Units or offices failing to receive copies of publications to which they are entitled, or desiring replacement copies, must place requests with the proper distributing agency, stating reasons for such requests.
(2) Commanding officers should have all official files inspected semiannually and see that they are complete and properly posted.
b. Under normal procedure, supply and distribution of all publications, binders, and blank forms issued by The Adjutant General will be made direct to the distributing agency as shown in the table in AR 310-200.
c. Requisitions should be submitted quarterly on the first day of each quarter except those for blank forms. In case of emergency a special requisition may be submitted, giving reasons for such special requisition.
(1 ) Requisitions are submitted in duplicate on W. D., A. G. O. Form No. 17 (Requisition for Blank Forms and Publications) for publications or binders covered by AR 310-200.
(2 ) On or about October 1, and at such other times as changes occur, each distributing agency must forward to The Adjutant General an accomplished copy of W. D., A. G. O. Form No. 18 (Report of Distributing Agency for Publications). The entries will refer only to personnel, organizations, and offices as indicated on the form.
3. The Superintendent of Documents, Government Printing Office, is not an official of the War Department. His office is not connected therewith, and he is not authorized to furnish publications free to personnel or organizations of the military service.
4. For procedure to be followed in obtaining blank forms and for list of blank forms, see AR 310-100 and AR 310-105.
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TO BE FORWARDED IN DUPLICATE
REQUISITION FOR BLANK FORMS AND PUBLICATIONS (See AR 310-200)
...September..!............... , i04.2.
Fkoh....0»G. '-th Infantry Division, Fort , California......................
To...®ke..SuBpljr..Qfficerx..AdJutant..Generali( Section,..Utah QM Depot, Ogden, Utah.
Requisition is hereby made for the blank forms and publications specified .below and required for use at UeadguartgrS. ..PJ,th . Cal i fornia.
• I certify that the entries under “Number used during last six months” and 1 Number on hand” are correct.
For the Commanding Generals .....................................................jWdob’,‘
.„.?‘t.,..C.ol.s.r...A.G,D,, Adjutant-General*.....
AR, FM, TR, TM, or Form No. Title of blank form or publication Number used during last six months Number on Number desired Number issued
WD, AGO Font
1 ..Co.nrp.any.Mprnlng.Report 750 300 500
2 .g6adquart.e.r.B..Mo.r.nlng-RepQrt.. 120 30 100
»*>■■**
Ki 21-6 ..i'ist..9.f..F.ubl.l.cat4.o.ns..fQr..Sralnlng.. 54 16 50
26-5 .Interior. .Guard. .Duty .. 210 140 80
101-5 ..IChe.St.aff ..and. Qanbat..Orders . 24 4 25
» e * *
IM 6-220 . Field Artillery ..Fire Control. Instrument b 240 50 ......200'......
9-710 Half-Track .Vphicles . .. 50.. 0 50
1Q-51Q .55tkft.Mat.ar.-V.ehlc.le 300... 120 75
♦ 0 ♦ *
/
AH 345-900 Personnel Rosters 310 200 150
615-25 Classification .60 25 35
• * « ♦
W.B., A.G.O. Form No. 17 January J,'IMO
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x>.» A. G. O. Form No. 18
April 1,1M1
REPORT OF DISTRIBUTING AGENCY FOR PUBLICATIONS
(AR 310-200 and FM 21-6)
______________ 19.42.
(Date)
C.G, th Infantry Division, Fort , California............................
(Name and address of distributing agency)
For the Commanding Generali (Sgd.) JOHN DOE
Lt C0l .. CTX. Mi. G en.
1 3 4 6 6 7 8 9 10 11 13 13 14 15
Orr •5 “t ® g- “O 1 a Captains and Lieuten- g Enlisted men i 3 II s § 6 o I 1 I 1 ' Headquarters of divisions or similar organizations 3 3 r n 3 s §3 II li f & 3 il II fl f H h 85 3 S l|g M 11 p p H 1 111 la8 SsS .2'2 “O I 0 D z 1 J
1 Air Corps
2 Cavalry 7 194 1
8 Chemical Warfare Service... 1 1 4 1
4 Coast Artillery Corps
5 Corps of Engineers 2 23 745 1 1 4
6 Field Artillery................... 2Q .127. 2348 .....1. 4 ...20
7 Infantry — 75 366 9945 1 1 3 12 60
8 Medical Department 2 32 470 1 12
9 Ordnance Department 1 2 22 1
10 Quartermaster Corps 3 15 325 1 1 2
11 Signal Corps.. 1 9 311 1 1
12 Finance Department 1 1 17 1
13 Adjutant General’s Department 2 3 1
14 Inspector General’s Department 1 1 1
15 Judge Advocate General’s Department.................. 1 1
16 Chaplains. .... 5 6 1
19 Military Police 1 2 77 1
■•8 General Depots.
19 Arm or Service Depots
20 General Hospitals
21 Arsenals and Armories.
22 Recruiting Stations
23 24 Cn«Kt Artillerv Districts
Harbor Defence Commands.
25 Offices (par. 18a, AR 310-200). 15
Total 115 587 14,585 28 1 ~12 ~6~ "103
Note.—Philippine Scouts will be classed as of the arm or service to which accredited; noncommissioned officers of the D. E. M. L. as of the arm or service to which they are assigned.
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5. The allowance of binders is the number necessary to accommodate the authorized official files, each binder to be utilized to its maximum capacity. Requisitions should state the publications for which the binders are to be used (that is, for Army Regulations, War Department circulars, Form No._________, etc.). The allowance for
changes in publications is the same as the allowance of the publication to which they pertain.
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Appendix III
ORGANIZATION OF OFFICERS’ MESS
1. One of the first duties which falls to the lot of the regimental adjutant is the organization of an officers’ mess. Nothing in Army Regulations will tell him how to do this important job. AR 210-60, however, covers requirements as to membership, accounting, inspections, audits, and so forth. The adjutant of a new unit, faced with the task of organizing an officers’ mess, should take the following steps:
a. Prepare an official memorandum, addressed to “all concerned,” directing the organization of an officers’ mess, and detailing at least five officers as a mess council, preferably, at least two of whom are field officers.
b. The council thus appointed should hold an organization meeting, at which a secretary, or recorder, should be elected from among the members. The senior officer will be mess president.
c. The council should appoint a mess officer.
d. The mess officer should be instructed by the council to organize the mess and start operations upon a given date. He should be authorized to incur indebtedness in the name of the mess up to a specified amount. If the council is unable to determine a limiting amount at its first meeting, it should direct the mess officer to make an estimate and submit to the president, or to the full council, at some future date not more than 1 week in the future, an estimate of the cost of organizing, equipping, and operating the mess for 1 month. This figure should constitute the outside limit of indebtedness to be incurred during the first month.
2. If a building has not already been assigned for the officers’ mess, one should be selected without delay, and its definite assignment secured. The regimental commander, or the post commander, will control such assignment.
3. Having secured a suitable building, the next consideration is equipment. Assuming that a mess is being organized for all officers of the regiment, it will be necessary to have tables and chairs, or benches, to seat not less than 125 people.
a. Initial equipment needed will probably be as follows:
(1) Tables and chairs, or benches.
(2) Dishes and silverware.
(3) Kitchen utensils.
489313°—42---26
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ADJUTANT GENERAL’S DEPARTMENT
(4) Stoves (two number 5 ranges, or equivalent).
(5) Refrigerator.
(6) Serving tables.
(7) White uniforms for cooks and waiters.
(8) Fuel.
b. In most cases, all these items can be drawn from the post or camp quartermaster. Later, when the mess has become self-supporting and has a surplus, it may be desirable to purchase other items of equipment which cannot be obtained from the quartermaster, such as coffee urns and electric mixers
4. The next problem is that of labor. Civilians will be employed, except in those cases where the post or station commander determines that the employment of civilians in officers’ messes is impracticable, and in certain other cases as authorized in Circular No. 214, W. D., 1942. Soldier cooks, kitchen police, and waiters may be used, to the number permitted by the commanding officer. It must be borne in mind, however, that any soldier employed in the officers’ mess should be paid a reasonable wage by the mess in addition to his Army pay. This is a matter to be determined by the mess council, with the approval of the commanding officer. If it is decided to start with soldier personnel, the unit personnel officer should be asked to help in the selection of suitable personnel by examining the qualification cards of the enlisted men. To start with, one mess sergeant, at least two cooks, two cooks’ helpers, and at least one waiter to each two tables will be needed. This figure for waiters is based on the assumption that each table seats not more than eight persons.
5. Up to this point the mess has not incurred any obligations. But from now on the mess must go into debt for at least 1 month. The regulations permit, and the council may, by proper resolution, require that officers joining the mess pay an initiation fee. If such a fee is decided upon, the amount should be kept to the minimum needed to provide the mess with a small operating capital. For example, a mess starting with 125 members could do nicely with a capital of $375; which would require an initiation fee of only $3 per member.
6. Before the mess actually starts operations, the council should decide upon and adopt a set of mess rules and regulations. These should be submitted in draft form to the regimental commander for approval befoie adoption and publication. A few questions to be decided upon and adopted as rules of the mess are:
a. What shall be the meal hours?
b. Will members be charged for all meals, or only for those actually eaten in the mess?
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c. Will credit be allowed for week-end absence?
d. Will members be allowed credit for fractions of a day? That is, will the rules provide that a member may take two meals a day in the mess and be charged for only two meals a day, or will credits be allowed only for full day’s absences?
e. Will visiting officers be charged for a single meal, or will the mess absorb the cost of single meals furnished visiting officers, who are not guests of an individual but who are present on official business?
/. What formalities will be observed at meals with regard to uniform, and so forth?
7. Subsistence supplies may be purchased by the officers’ mess from the quartermaster sales officers, from exchanges, and from commercial dealers. It will be found advantageous in most cases to purchase meats and staples from the quartermaster. Monthly credit accounts may be carried with the quartermaster sales office and the exchange, as well as with commercial firms.
8. Members should be required to settle their mess bills not later than the tenth of the following month. Charges should be based on a pro rata cost of mess operation, plus a predetermined percentage to provide a small balance for operating capital.
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Appendix IV
TYPES OF BOARDS
Type of board Who appoints Applicable Army Regulations AR Number of copies Distribution
Classification and reclassification of officers. Motor vehicle accidents. Retiring board Aircraft accidents Buildings damaged or destroyed. Death (including suicide) . Discharge of enlisted men for disability. Discharge of enlisted men (board of review). Line of duty status in case of injury. War Department commanders of— Army Ground Forces. Army Air Forces. Services of Supply. Army. Combat Command. Armored Force. Service commands. Department. Regimental post, camp, or station. Division commander or commanding general of service command. War Department Local commander Post commander Post or division commander. Post, division, or regimental commander. Post, division, or regimental commander. Post, division, or regimental commander. 605-230 850-15 35-7020 35-7030 35-7220 605-250 95-120 210-10 600-550 615-360 40-100 345-415 As prescribed in order appointing board. 1 3 ' 3 3 1 3 As prescribed in order appointing board. As prescribed in pertinent regulations. To A. G. O. As required for report of survey. 1—Chief of Engineers. 1—Service command. 1—File. 2—A. G. O. 1—File. (Thru channels.) 1—Goes forward with service record. 1—A. G. O. 1—A. G. O. 1—File.
Claims against the United States. Post or division commander. 35-7020 35-7030 35-7040 35-7050 5 1—Surgeon. (Thru channels.) 3—Chief of Finance. 1—Service command. 1—File. (Thru channels.)
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Appendix V
CHECK LIST FOR BOARDS
The following check list applies to the majority of boards and should be used as a final check of the report of proceedings:
1. Is copy of orders which appointed the board attached as an exhibit?
2. Are dates, hours, and places of all meetings shown?
3. Are members of board accounted for as present or absent?
4. Were the members of the board sworn? (Regulations do not require that members of all boards be sworn but do not enjoin against swearing in any case; and accordingly, it appears good practice to have members of all boards sworn.)
5. Was at least one member of the board a medical officer? (Necessary in cases of injury, illness, or death.)
6. Was the individual concerned present at open meeting, and at the hearing of the evidence? If he was not present, does the record clearly state the reasons for his absence?
7. Did he have counsel; and if so, was counsel present?
8. Was the order appointing the board and the substance of the regulations under which the board convened read to him?
9. Did the individual concerned object to any member of the board? (If he did object, the record should indicate both the fact of objection and the final action taken in reference to the objection. If he made no objection, that fact, too, should be in the record.)
10. Was he permitted to examine and cross-examine witnesses, submit evidence, testify, make a statement, or submit a brief? Does the record so indicate?
11. Were all witnesses who gave evidence before the board properly sworn?
12. Are all copies of each document, etc., properly authenticated?
13. Does the record indicate whether or not premises, places, or property were visited and inspected by the board?
14. Does it appear from records that all witnesses concerned as having knowledge of the matter under investigation have been called?
15. Does the record contain full statement from the commanding officer of the individual concerned as to duty status at time of injury or death, including time, dates, etc., in full as bearing on same, or a properly authenticated extract of the morning report appended as an exhibit?
16. Does the record, in the case of death or injury boards, clearly indicate dates and times of all examinations by civilian physicians, and medical officers, statements as to sobriety, and as to diagnosis of injuries as made by each medical man, including statement concerning time and dates of all admissions to hospitals, if any, both civilian and military?
17. If the evidence indicates a condition of intoxication, do proceedings find such condition to have been approximate or remote cause of injury or death?
18. Do the findings cover each essential fact required by the order appointing the board or the regulation under which the board was appointed?
19. Does the evidence support each finding; and are the findings in proper form and specific as to places, dates, persons, and events?
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20. Are the recommendations consistent with the findings, and do the recommendations cover each requirement of the order on regulations?
21. If there is a dissenting minority opinion, are the reasons for the same set forth?
22. Are proceedings signed by all members present; and if there were adjournments, is each such signed by the recorder?
23. If the board was appointed by a subordinate commander, is the action of such appointing authority shown?
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Appendix VI
ACCIDENT INVESTIGATIONS
1. The investigations of motor vehicle accidents involving both Government owned and privately owned motor vehicles, the determination of pecuniary responsibility for damages, and action upon claims resulting from damages caused by such actions, are important administrative duties with which every officer should be familiar. The adjutant particularly should know the procedure to be followed in such cases, for to him will fall the duty of collecting reports and checking them to see that all pertinent regulations have been complied with, and of making recommendations to the commander relative to the action to be taken on such reports of investigation.
2. Here is a hypothetical case, followed through to its conclusion. Sergeant John L. Martin, Company L, 100th Infantry, was directed by the company commander to take a truck assigned to the company, proceed from Fort Dix, New Jersey to Camden, New Jersey, pick up some supplies purchased by the company fund for the company day room, and deliver these supplies to the company. Sergeant Martin left the company in the truck at 3:15 PM en route to Camden. He was accompanied by Private Killen of his company, the authorized driver of the truck. When about 5 miles north of Camden, on U. S. Highway No. 130, a civilian car suddenly swerved over on their side of the road and collided with the Government truck. Sergeant Martin suffered painful but not serious injuries, as a result of being thrown against the windshield when the truck went into the ditch in an effort to avoid being struck by the civilian car. A few minutes after the accident, a passing civilian car picked up Sergeant Martin and carried him to the station hospital at Fort Dix, New Jersey. Here follows a “play-by-play” account of the administrative action taken after the accident, recounted in chronological sequence.
a. Private Killen, the driver of the truck, made out one copy of Standard Form No. 26 (Drivers Report—Accident, Motor Transportation) which all drivers of Government motor vehicles are required to carry with them at all times while operating such vehicles. (See Exhibit “A” to Report of Investigation.) He then went to the nearest telephone, called up his company commander, and reported the accident. The company commander in turn called the regimental adjutant, who in his turn called the division automotive officer,
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requesting that a towing truck be sent to the scene of the accident to bring the Government truck back to the post. Upon his return to Fort Dix, Private Killen delivered the completed Form No. 26 to his company commander.
b. The company commander immediately carried the report to the regimental adjutant, who, under the provisions of AR 850-15, referred the Standard Form No. 26 by first indorsement (see Exhibit “A” to Report of Investigation) to a permanent investigating board which had already been appointed for the regiment. The board, which consisted of Major Edward J. Day and Captain John A. Phillips, upon receiving the Form No. 26 with the first indorsement, took the following steps, in the order listed:
(1) Went to the scene of the accident, taking Private Killen; there drew a sketch of the accident, as described by Private Killen, and as shown by the marks on the tires of the truck and the civilian car; then returned to the post and secured an affidavit from Private Killen (See Exhibit “B” to the Report of Investigation.)
(2) Interviewed Mr. Willis R. Macy, the owner and driver of the civilian car, and secured an affidavit from him. (See Exhibit “C.”)
(3) Went to the station hospital, interviewed Sergeant Martin, and secured an affidavit from him. (See Exhibit “D.”)
(4) While at the station hospital, interviewed and secured a sworn statement from Lieutenant Kilpatrick, the medical officer who examined Sergeant Martin upon the sergeant’s admission to the hospital. (See Exhibit “E.”)
(5) Visited Company L and interviewed and secured a sworn statement from the company commander regarding the nature of the mission upon which the soldiers were engaged at the time of the accident. (See Exhibit “F.”) Secured, also, three W. D., A. G. O. Forms No. 15 (Report of Survey) signed in blank by the company commander.
(6) Visited the motor pool of the division, and ascertained from the division automotive officer the cost of repairing the damage to the Government truck. This was made in the form of an estimate, sworn to by the division automotive officer, and attached to the report as Exhibit “G.” The figures obtained were entered on the report of survey at that time.
(7) The board, which was then ready, compiled and submitted to the adjutant the report, in triplicate, with one original signed copy and two certified true copies of all exhibits. (See the 4 pages of the completed report, War Department Form No. 39.)
c. (1) When the report was submitted to the adjutant, he took it to the commanding officer, who told him to approve both the report
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and the report of survey. The report of survey, being for an amount less than $25, could be approved by the commanding officer without the appointment of a surveying officer; but in this case, while the damage to Government property was not in excess of $25, and the owner of the civilian car stated that he would make no claim against the Government for damage to his own car, the factor of personal injury made it necessary for the board to submit its report on War Department Form No. 39 (Investigating Officer’s Report—Accident, Motor Transportation) or Standard Form No. 27 (Investigating Officer’s Report—Accident, Motor Transportation). (See AR 850-15.) When the adjutant indicated the commanding officer’s action on the board’s report, and on the report of survey, he divided the report and the supporting documents (exhibits) into three sets, as follows:
(a) Set A.—Copy of Standard Form No. 26, copy of War Department Form No. 39, and the original signed copies of all affidavits and exhibits.
(&) Set B.—Original of Standard Form No. 26, original of War Department Form No. 39, and certified true copies of all affidavits and exhibits.
(c) Set C.—Same as set A.
(2) The following distribution was made of these sets:
(a) Set A.—Retained by post, camp, or station, in case a delayed claim is filed.
(6) Set B.—Forwarded through post, camp, or station commander to the commanding general of the service command, thence to Quartermaster General for notation and forwarding to Chief of Finance.
(c) Set C.—Forwarded (through post, camp, or station commander) to the commanding general of the service command and retained by him.
(3) The report of survey, although submitted by the board with the report of investigation, was thereafter handled by the regimental headquarters and disposed of as required by AR 35-6640 or AR 35-7220 or by both.
d. With the action described above, the accident investigating board had completed its function. All action regarding the damaged Government property had been properly accomplished.
e. Had the owner of the private car chosen to make a claim against the Government for damages to his vehicle, the proceedings of the board on the claim would have been rendered on War Department Form No. 30 (Proceedings, Board of Officers—Damage Claims). For details of the handling of such cases, see AR 35-7020, AR 35-7030, AR 35-7220, and AR 850-15.
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/. Now for a step-by-step analysis of the investigation. The board must determine the answer to certain vital questions:
(1) Was the truck on an official mission? If so, by what authority?
(2) Was the truck operated by a regularly assigned driver who held a permit as an operator of Government motor vehicles?
(3) Was the truck proceeding at a legal and reasonable rate of speed?
(4) Was it proceeding on the proper side of the road?
(5) What were the conditions as to weather and road which might have had a bearing on the accident?
(6) Was the driver of the Government vehicle under the influence of alcohol or narcotics at the time of the accident?
(7) Was the accident due directly or indirectly to the fault or negligence of the driver of the Government motor vehicle?
(8) Was the car which collided with the Government truck proceeding at a legal and reasonable speed ?
(9) Was the civilian car on the proper side of the road?
(10) Was the driver of the civilian car under the influence of alcohol or narcotics at the time of the accident?
(11) Was the accident the result, in whole or in part, of the fault or negligence of the driver of the civilian motorcar, or of the mechanical failure of the civilian, car?
(12) Were the brakes and lights of both vehicles in good condition and operating properly at the time of the accident?
g. The investigation must be formal in character, and must follow a certain established mode of procedure, as laid down in AR 850-15. Every person concerned should be called upon to testify. The testimony of each should be in the form of a written statement, and this written statement must be sworn to before a person competent legally to administer oaths in such cases. (See A. W. 114.) Every such statement must show that the person making the statement understands his constitutional right to decline to testify if such testimony will tend to incriminate or degrade him. This can best be made clear by reading A. W. 24 to each witness, before he offers his testimony.
h. The board should in all cases secure from a competent person an estimate of the cost of repairs to the Government motor vehicle. In this case, the most logical person to make this estimate is the automotive officer who operates the division motor repair shop.
i. Having examined the testimony of all pertinent witnesses, the board must independently reach its findings of fact. These must be set forth clearly and concisely, and must be supported by the preponderance of the evidence. It must then make its recommendations.
410
TM 12-250
ADMINISTRATION
Such recommendations should, in all cases, be consistent with the findings of fact, which in turn are based on the evidence. . In any case in which the recommendations are not consistent with the facts, such discrepancy should be fully explained in the report of the board.
j. The recommendations should be definite as to whether the driver of the Government vehicle should be charged with the cost of repairs; also as to whether the driver of the civilian motorcar should be called upon to pay for repairs to the Government vehicle. The board should also recommend what action, if any, should be taken by the responsible officer on whose accounts the Government motor vehicle is charged; also, whether the Government vehicle should be repaired and returned to service.
411
TM 12-250
ADJUTANT GENERAL’S DEPARTMENT
wak'dbtSrtment INVESTIGATING OFFICER’S REPORT—ACCIDENT Approved May 29, 1941 MOTOR TRANSPORTATION This report, together with the driver’s report (Form No. 26), must be submitted promptly in accordance with department regulations.
ACCIDENT Date August .9^.1942 j9 Hour 1610 M
Place: City or town 5..ml.<..N.,...pU.Camden State ...NftW. Jersey. street 1.30 Weather .C.l.e.WJ..W«..rm,..«nld.bright Condition of roadway smooth..and dry
GOVERNMENT VEHICLE AND DRIVER Make and type of vehicletruck u. S. No. ...94487 Name of driver D. Killsn gia geriKj j^o ...?.44?.7.?4 His title, organization, and post Cq. LjlOO’thlrif&n'try^ Ft. Dix, N.J.
PRIVATE VEHICLE OWNER AND DRIVER Make and type of vehicle Qldsmobile.^sedan,i..l?40 License No. Y .17445 Owner: Name —M?*...iyi-llis..R.*..Ma.^y. Address 462..Elwin..Styj,. Camden, N. J. Driver: Name H Address 462__Elwili _St_^jk.__QaJnd0iIlj| J.t “ License No. ...4Q?6?3. New Jersey
PERSONS INJURED Names and addresses and extent of injuries ...St... Jphn.__L.._M^tin..(.7790114) . Co. L, 100th ..I^“1”5y.z..^.«...pixJl N,J,J sprained.ri^it wrist,...out on temporal region of head, severe pains in back.
If medical aid was rendered, state by whom ..18t._Lt.__J_^68._A.«...Kllp.®triX«.Q.»^.Ft*pix, N. J
DAMAGE TO GOVERNMENT VEHICLE ..Smashed right.headlight* broken radiator grill, dented left rear fender.
DAMAGE TO PRIVATELY OWNED VEHICLE OR OTHER PROPERTY Bent front bumper, dented left front fender.
WITNESSES (Important) ALWAYS SECURE NAMES AND ADDRESSES OF WITNESSES Names Addresses ..Sgt,. John L. Martin* 7790114, Co. L, 100th Inf. Ft. Dix. N.J.
.Willie..D.,.Killen*...844272.4*..... ..C.P,.L* ..lQOth.Inf.,..Ft.....iaxJ..K..J., Mr. Willis R. Macy, 462 Elwin St. Camden, N.J.
LICE REPORT city or police report .the accident? -..MO................................................._
If report was made, attach copy.
Government car was proceeding from ..F^* ..Pi.??>...N,_ JA.........to ............
FiCiAL duty driver performing official duty?...............................................................
Indicate the duty: to fii emxro..supplies...^4. ®.q.v4P®®nt
for cczapany day room, and return such supplies and equipment to post.
10-22401————————- - - [OVEE]
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TM 12-250
ADMINISTRATION
FINDINGS
A. Accident, details of: The Government truck was proceeding at about 30 miles per hour toward Camden, N.J,, on U.S, Highway 130, when, at a point about 5 miles north of Camden, a civilian car, later determined to be owned by Mr. willis R. Macy, approached the Government truck proceeding in tte direction of Ft. Dix. Suddenly the civilian car swerved across the road directly in the path of the Government vehicle, and despite efforts of the driver of the Government vehicle, the civilian car struck the Government vehicle on the left rear fender. The Government vehicle had been turned sharply to the right, and the front wheels of the Government vehicle were in fact in the roadside ditch at the time of the impact. The Government vehicle received damage to the right headlight and the radiator grill as a result of being run into the roadside ditch and bank in an effort to avoid a head-on collision. Ths civilian car received a bent front bumper and dented left front fender as a result of striking the Government vehicle. Both vehicles were being driven at moderate speed.
B. Visibility: Excellent.
C. Traffic conditions and right of way: The Government vehicle had the right-of-way on the side of the road on which it was being driven. There was no other traffic in the immediate vicinity at the time of the accident.
D. Mechanical condition of both vehicles: The Government vehicle was in excellent mechanical condition; brakes, headlights, windshield wipers, and steering gear functioned perfectly. The privately owned vehicle became unmanageable because of a broken steering gear, thus causing the accident.
E. Responsibility: The responsibility for the collision rests with Hr. Willis R. Macy as owner and driver of the civilian car.
F. Property damage:
Government vehicle Total damage: parts $11.79; labor $6.60
$...18.39..........
Private vehicle or property Straighten bumper and fender, estimated:
s 10.00
G. Remarks: The accident was caused by a mechanical failure of the steering gear of the private car. Examination revealed that tte left tie-rod ball joint broke while the car was in motion, thus allowing the tie-rod to drop to the ground, and thereby causing a failure of the steering apparatus. Mr. Macy is a well-known citizen of Camden, bears an excellent character, and there was no evidence indi-^a? “nd®*; influence of alcohol or narcotics at the time of the accident. The driver of the Government vehicle was not under the influence of alcohol or narcotics at the time of the accident.
Noth. Under (A) the investigating officer will give a word picture of the accident; (B) the weather conditions, whether 6n$w*n5> etc.; (C) traffic is light, heavy, congested, etc., and vehicle having right of way under traffic regulations;
(D ) condition of lights, brakes, windshield wipers, etc., on both vehicles; (E) responsibility for accident, taking into consideration the traffic regulations and traffic conditions at time of accident, which vehicle was nearest intersection, etc.; (F) list the damages to each vehicle and the estimated cost of repairs to same; and (G) any explanation for the accident not given under the above.
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ADJUTANT GENERAL’S DEPARTMENT
RECOMMENDATIONS
I hereby CERTIFY that the foregoing is a true and correct report of the accident, according to the best of my knowledge and belief, based upon the testimony received-by me.personally and attached hereto. The following papers, which are a part hereof, are attached hereto and listed below:
of Accident, Standard Form No. 26 w/lst Ind.
Exhibit B---Statement of Pvt. Willie D. Killen, 8842724, Co. L, 100th Inf..
Exhibit C—Statement of Mr. Willis. R. Macy, 472 Elwin St., Camden, N.J.
Exhibit D-—Statement of Sgt. John L. Martin, 7790114, Co. L, 100th Inf.
. Exhibit E—Statement of 1st Lt. James A, Kilpatrick, M.C., Ft, Dix* N*J.
Exhibit F—Statement of Martin C. Woodring, Capt., 100th Inf., Ft. Dix, N.J. ...
....ExMbiy.^.--Statement ofMajor .Nichp.las. F.. Carter*. .QMC
Headquarters:
/s/ Edward J. Day
....ZtZ. EDWARD. J*. DAY,.. Ma jor. lOO.th. J nf...
Pres. Permanent Board of Investigation.
. ZivT.John. A...Phillips________________
/t/ JOHN A. PHILLIPS, Captain, 100th Inf., Recorder.
...IPP.^A.I^ntry, Ft. Dix,, N,.J. .August 12, 1942
1.....Approved.
Date .August.12,..1942............... By order of Colonel ATWATER
—ZsZ.Thomas..A,..Du.Bpls.............„
/t/ THOMAS A. DU BOIS, Capt., 100th Inf Adjutant.
JG— 2?«H
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ADMINISTRATION
INVESTIGATING OFFICER’S SKETCH
Show in black the relative positions of the colliding vehicles, or of the vehicle and pedestrian, just before the collision, and at the time of the collision.
Show in red their relative positions just after the collision.
Label the streets and every object depicted, and indicate measurements; show by dotted lines the course followed by each vehicle, and add any explanatory statement that would aid in an understanding of the occurrence.
\ \ \ \ Private
\ \ \ au't:o
ghway 130
\ KH I \
\ GovtX I \
\truck\ N
\ W
\ Indicate points (^compass
N,E.,S.,W
I
If the above diagram is not applicable, attach substitute diagram. j
INSTRUCTIONS TO INVESTIGATING OFFICER
1. Attach driver’s accident report, with supplemental signed statement from driver. .Among other things, the driver’s statement should describe the course of the Government car, and the course of the vehicle or person collided with, just before and at the time of the collision; the rates of speed and how estimated; the signals of warning; condition of brakes, of lights, of streets as to being slippery; efforts made by driver to avoid collision; facts showing whether or not other driver, or person was in fault, etc.
2. Attach signed statement from each witness.
3. Attach copy of traffic regulation violated, if any.
4. Attach photographs of scene of accident and of damaged cars, if any taken.
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ADJUTANT GENERAL’S DEPARTMENT
537.5—Accident 1st Ind. TAD/omk
Hq. 100th Inf., Ft. Dix, N. J., Aug. 10, 1942. To: Major Edward J. Day, 0-204585, 100th Inf., Pres. Permanent Board of Investigation.
1. For investigation and report under the provisions of AR 850-15.
2. The board will obtain from Mr. Willis R. Macy, 462 Elwin St., Camden, N. J., a statement as to whether or not he intends to make a claim against the Government. In the event that Mr. Macy indicates his intention to make a claim against the Government, the investigating board will request him to execute five copies of Standard Form No. 28 (Claim for Damages—Accident, Motor Transportation) and will submit the five copies of Form No. 28, together with five true copies of all exhibits to the report of investigation, in addition to those copies attached to the report of investigation.
By order of Colonel ATWATER:
/s/ Thomas A. Du Bois
/t/ THOMAS A. DU BOIS,
Captain, 100th Infantry,
Adjutant.
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TM 12-250
ADMINISTRATION
17. Was an investigation made by a policeman (civil or military)? ..N.Qm..................................... If so. state
Name .............................. No...........
Standard Form No. 26 Approved by the President Juno 10, 1927
Exhibit "A"
Precinct or station
18. Names and addresses of persons other than driver in Government car: .... .Sgt -John.. L...Martin.,. Co*.. .L,...lQQth ..Inf ... Dix,. N,J..............
DRIVER’S REPORT—ACCIDENT
MOTOR TRANSPORTATION
19. Names and addresses of other witnesses:
INSTRUCTIONS TO DRIVERS
In case of injury to person or damage to property:
A. Stop car and render such assistance as may be needed.
B. Fill out this form, ON THE SPOT, so far as possible.,
C. Deliver this report promptly to your immediate superior. Failure to observe these instructions will result in disciplinary action.
....
(Signature nr'driyer)
I certify that the above report was delivered to mq on the ............. day of ........................—, 19 ,
at.................o’clock..............
........kvuxJjuo.A? (Signature of officer in charge) MARTIN C. WOODRING J Capt. iQQt.h. inf. .Comdg....Cs*..Il.
(Official title)
..........Eort..Dix,...N..J......................
(Government department or establishment»
NOTE.—This report should be attached to report of Investigating Officer.
10—1810 u » o.>»M.MxrNT ritmrnro omci
1. Name of Government driver:
P.Yt.....Wiili.e,.D.^.Killen............................
2. Stationed at ...Et,....Dix.,..N.*J.».................
3. Make and type of Government vehIcleQb®yX01et.. Iji....
ton truck..........................................
4. Service number.. .9.4487.........._................
5. Name and address of owner of other vehicle (or owfaer of property damaged)..M?.f....W-^TXi.?...5.*...^l^.9y.>.....
.4.6.2... M»dp...S.t,.,....CaMen.,...N.«.J.«.......
6. Name and address of driver of other vehicle
R. «...Ma.cy,...4.6.2.,£Lwin..St......Camden,...N.J.
7. License of other vehicle: State -Nqw Jei'.C.Cy.......
no. ..X. 17445..................
8. Place of accident: City Five ,jailfi.S...n.0rth...0f..
street G.amde.n......................
10—1810
9. Date of accident_Hottf^ApM.
10. Names and addresses of persons injured; nature of Injuries: Ggt •AL9J3IL A.-..J^Cartiri,... Co ._LX l.QQth_ Inf., Ft. Dix, N.J.
11. Describe damage to Government vehicle headlight; broken radiator grille dented, left ...rear ..fender.___________________________
12. Describe damage to privately owned vehicle, or other, property : ................ ...........................—
18. What signal was given by each driver prior to accident?
_____Both..blew .horns......................
14. State condition of light, weather, and roadway:
15. Explain how accident happened: Jlll?...P.Ti.YAt:A_._
vehicle swerved over to the left side of the road and struck the Gov't vehicle.
16. Label streets and indicate measurements: show the position of each vehicle at the time of the accident and show by dotted lines the course of each vehicle just before ana just after the collision.
Note.—The Standard Form No. 26 constitutes the basic document to which this indorsement is made. The Form No. 26 is carried by all drivers, and they are required to fill it in and submit it to their immediate commanding officers immediately after an accident. The organization commander then delivers it to the regimental adjutant informally, but immediately. This indorsement is the authority of the investigating board to make the investigation required by AR 850-15.
489313°—42----27
417
TM 12-250
ADJUTANT GENERAL’S DEPARTMENT
Testimony of Private Willie D. Killen, 8442724, Company L, 100th Infantry.
Having been read A. W. 24 and had his rights thereunder explained to him, Private Willie D. Killen, 8442724, Company L, 100th Infantry, deposed as follows:
My name is Private Willie D. Killen, 8442724, Company L, 100th Infantry, and I am assigned duty as regular driver of truck No. 94487. On the afternoon of Aug. 9, 1942, Sergeant John L. Martin came to me and told me that the captain had directed him to take the truck, that is truck No. 94487, with me as driver, go to Camden, pick up some supplies, and bring them back to the company here at Ft. Dix. We left here, the company, at about 3:15 PM and started for Camden. We drove on southeast on Highway No. 130 until we were at a point about 5 miles north of Camden, N. J., without anything unusual happening; but then I noticed a car coming north and when it was nearly to us, it looked like it was coming over on our side of the road; and it did come over. I hollered to Sergeant Martin to look out and pulled over toward the ditch, and the other car just managed to hit my back fender. The other car was not going fast and neither was I. I had just looked at my speedometer and was making around 30 miles an hour, and I suppose the other car was making about the same; that is what I estimated his speed to have been. He hit my left rear fender with a part of his bumper and my right headlight was smashed and the radiator grill broken. I was over on my side of the road all the time, and the other car was over on his side until he was a little way from me, and then the other car started over toward me and kept on coming. I pulled over on the shoulder of the road and put on my brakes and was about stopped when the other car hit my back fender and pushed me against the bank; the other car had about stopped too. I had blown my horn when I saw he was coming over toward me, and I guess he blew his too. My brakes were in good order; my lights were all right but were not burning; the sun was shining; the road was dry and smooth. The driver of the other car, Mr. Macy, told us after we had stopped that his steering gear must have locked on his car, and that it was all his fault and he was surely glad no more damage was done. I had not been drinking, and to the best of my knowledge neither had Sergeant Martin.*
Further deponent sayeth not:
/s/ Willie D. Killen
/t/ Willie D. Killen, 8442724,
Pvt. Co. L, 100th Infantry.
Sworn to and subscribed before me this 10th day of August, 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS,
Captain, 100th Infantry,
Recorder.
*Note.—The italicized portions of testimony pertain to matters which should be brought out, and are italicized here for the purpose of illustration only.
Exhibit “B”
418
TM 12-250
ADMINISTRATION
Testimony of Mr. Willis R. Macy, 462 Elwin Street, Camden, N. J.
Having been read A. W. 24 and had his rights thereunder explained to him, Mr. Willis R. Macy deposed as follows:
My name is Willis R. Macy. I am a contractor, and I live at 462 Elwin St., Camden, N. J. On the afternoon of Aug. 9, 1942, at about 4:10 PM while I was driving my Oldsmobile automobile north on Highway No. 130 and proceeding at a moderate rate of speed—I was making about 30 miles an hour at the time—all of a sudden my steering gear seemed to lock and I found myself turning left over into the path of the truck. The driver of the truck pulled over and went into the ditch just as my bumper touched his left rear fender. I had about stopped my car when I hit the truck and could not have been running faster than 10 miles per hour. I got out of my car and went back to the truck and helped remove from the cab of the truck a soldier who was knocked out, and whose name I learned was Sergeant John L. Martin. I did not see any evidence of intoxication or smell any odor of liquor on either of the soldiers. The Army truck was in no way responsible for this accident and I believe the quick thinking of Private Killen, the driver, prevented a serious accident. I was not under the influence of any intoxicants or narcotics. The brakes and lights on my car were in good order. I am thankful Sergeant Martin’s injuries are no more serious that they are; and further, I do not intend to make a claim against the Government.
Further deponent sayeth not:
/s/ Willis R. Macy
/t/ Willis R. Macy,
462 Elwin Street, Camden, N. J.
Sworn to and subscribed before me this 10th day of August, 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS,
Captain, 100th Infantry,
Recorder.
Exhibit “C”
419
TM 12-250
ADJUTANT GENERAL’S DEPARTMENT
Testimony of John L. Martin, 7790114, Sergeant, 100th Infantry.
Having been read A. W. 24 and had his rights thereunder explained to him, Sergeant John L. Martin, 7790114, 100th Infantry, deposed as follows:
My name is Sergeant John L. Martin, Co. L, 100th Infantry, and I am now in Station Hospital, Ft. Dix, N. J., where I am being treated for injuries which I received when truck No. 94487 and an automobile owned and operated by Mr. Willis R. Macy, a civilian, collided on Highway No. 130, about 5 miles north of Camden, N. J., on Aug. 9, 1942, at about 4:00 PM.
I had been directed by my captain, Captain Martin C. Woodring, to take truck No. 94487 and go to Camden, pick up some supplies, and bring them back to the company. I got the driver, Private Willie D. Killen, and we left about 3:15 PM. We got up the road to about 5 miles north of Camden, when Private Killen hollered to look out, and he started to pull over toward the ditch. I saw a car which was going north on the road coming over toward us. About that time we stopped, and I hit my head and hurt my back and wrist, although I did not realize it at that time, for I was knocked out.
After I came to, I heard the party who was driving the other car, Mr. Macy, say it was not our fault but that his steering gear seemed to have locked and that Private Killen had done some good driving. I wasn’t under the influence of liquor, and I know Private Killen wasn’t.
Further deponent sayeth not:
/s/ John L. Martin
/t/ John L. Martin, 7790114,
Sgt., Co. L, 100th Infantry.
Sworn to and subscribed before me this 10th day of August, 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS,
Captain, 100th Infantry,
Recorder.
Exhibit “D”
Testimony of James A. Kilpatrick 0-4768522, 1st Lieutenant, MC.
Having been read A. W. 24 and had his right thereunder explained to him, 1st Lieutenant James A. Kilpatrick 0-4768522, MC, deposed as follows:
My name is James A. Kilpatrick, 1st Lieutenant, Medical Corps, stationed at the Post Hospital, Ft. Dix, N. J. On the 9th day of August, 1942, at about 5:00 PM I.was called upon in my official capacity to examine and treat a soldier who was admitted for treatment of injuries said to have been occasioned by a motor vehicle accident. The soldier’s name, I learned, was Sergeant John L. Martin, 7790114, Co. L, 100th Infantry. During my examination and treatment I saw no evidence of intoxication or use of narcotics.
Further deponent sayeth not:
/s/ James A. Kilpatrick
/t/ JAMES A. KILPATRICK,
1st Lieutenant, MC. Sworn to and subscribed before me this 10th day of August, 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS,
Captain, 100th Infantry,
Recorder.
Exhibit “E”
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ADMINISTRATION
Testimony of Martin C. Woodring, 0-4672423, Captain, 100th Infantry.
Having been read A. W. 24 and had his rights thereunder explained to him, Captain Martin C. Woodring, 0-4672423, 100th Infantry, deposed as follows:
My name is Martin C. Woodring, Captain, 100th Infantry, commanding Company L, stationed at Ft. Dix, N. J. On the afternoon of Aug. 9, 1942 I directed Sergeant John L. Martin, 7790114, to take truck No. 94487, with driver, proceed to Camden, N. J., pick up certain supplies, and return to the company. Later on that same afternoon I was informed that the truck in which Sergeant Martin was riding had been involved in an accident and that Sergeant Martin had been injured. Sergeant Martin was engaged in carrying out an official order at the time of his injury.
Further deponent sayeth not:
/s/ Martin C. Woodring
/t/ MARTIN C. WOODRING,
Captain, 100th Infantry, Commanding Company L.
Sworn to and subscribed before me this 10th day of August, 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS,
Captain, 100th Infantry,
Recorder.
Exhibit “F”
421
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ADJUTANT GENERAL’S DEPARTMENT
Testimony of Nicholas F. Carter 0-425712, Major QMC, Division Automotive Officer, 20th Infantry Division, Ft. Dix, N. J.
Having been read A. W. 24 and had his rights thereunder explained to him, Major Nicholas F. Carter 0-425712, QMC, Division Automotive Officer, 20th Infantry Division, deposed as follows:
My name is Nicholas F. Carter, Major, QMC, Division Automotive Officer, 20th Infantry Division, stationed at Ft. Dix, N. J. I have examined Chevrolet 1^-ton truck No. 94487 and find the cost of repairing the damages suffered as a result of a collision said to have occurred on Aug. 9, 1942, to be as follows:
Materials Labor
1 headlight assembly, right______________________________ $6. 84 $1. 10
1 radiator grill (repairs)________________________________ 3. 80 2. 60
1 left rear fender (repairs to same)______________________ 1. 15 2. 90
11. 79 6. 60
Total material______________________________________________79
Total labor_________________________________________________ 6 69
Total------------------------------------------------ 18 39
The above figures arrived at by listing all parts and materials at cost of same and labor charges at rate of $1.00 per hour, the commercial rate for same.
Further deponent sayeth not:
/s/ Nicholas F. Carter
/t/ NICHOLAS F. CARTER, Major, QMC, Division Automotive Officer.
Sworn to and subscribed before me this 10th day of August 1942.
/s/ John A. Phillips
/t/ JOHN A. PHILLIPS, Captain, 100th Infantry, Recorder.
Exhibit “G”
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ADMINISTRATION
Appendix VII
REPORT OF INVESTIGATION AND BOARD PROCEEDINGS
1. The purely hypothetical accident which is the subject of the investigation illustrated herewith, and of the board proceedings, is typical of many incidents which will confront administrative officers of almost every echelon. In the illustrative case, the decision to investigate rests with the regimental commander; the action is actually taken by the adjutant.
2. The question might naturally arise: Why are both an investigation by a single investigating officer and an investigation by a board of officers necessary in this case? The answer is that two distinct factors are involved; namely, damage to property and injury to personnel.
3. In the case of Sergeant Martin, it is necessary that his status with regard to line of duty be clearly and judicially established as soon after the accident as is possible. The injury is not serious; but if it were, or if it terminated fatally, then the rights of the soldier, or his surviving heirs, might be seriously affected unless his line of duty status had been clearly established by a quasi-judicial investigation. AR 345-415 sets forth the circumstances under which the surgeon’s recommendation be made formally. As a matter of usual practice, a line of duty board almost invariably follows an accident in which a person in the military service is injured.
4. The damage to Government property concerns the officer who is accountable for this property, and the officer who is responsible. Three separate military agencies or activities are concerned: the Transportation Corps, which procures and is accountable for the property; the Finance Department, which paid for it, and who may have to pay the repair bills; and the company commander, both as the officer responsible for the property and as the immediate commanding officer of the soldier in whose custody the vehicle had been placed at the time of the accident.
5. Consider the sequence of events which transpire after the accident has occurred and has been reported to the commanding officer of Company L, 100th Infantry.
a. The driver of the truck filled out and delivered to the company commander Standard Form No. 26.
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TM 12—250
ADJUTANT GENERAL’S DEPARTMENT
b. The commanding officer of Company L, Captain Woodring, immediately took the report of accident to the regimental adjutant.
c. The adjutant dictated the first indorsement, shown in the illustrative case, directing 1st Lt. Edward J. Day to investigate the case “under the provisions of AR 850-15.”
d. The adjutant then telephoned the station hospital and talked with the surgeon about Sergeant Martin. The surgeon agreed that there should be a line of duty board to determine Sergeant Martin’s line of duty status.
e. The adjutant then called the adjutant general of the division and told him the story, requesting that the division commander appoint a line of duty board in the case. (It is assumed here that the division commander has issued a general order in which he reserves to himself the authority to appoint such boards.)
6. a. Having done the things described in paragraph 5b above, the company commander is through with the accident for the time being. Later he will have something else to do about it.
b. The regimental adjutant, having requested the appointment of a line of duty board, now awaits the receipt of the report of investigation from Lieutenant Day.
c. The division adjutant general has nothing else to do in the case until he receives the proceedings of the line of duty board.
7. Now for a step-by-step analysis of the investigation. The investigating officer must determine the answers to certain vital questions:
a. Was the truck on an official mission? If so, by what authority?
b. Was the truck operated by a regularly assigned driver who held a permit as an operator of Government motor vehicles?
c. Was the truck proceeding at a legal and reasonable rate of speed?
d. Was it proceeding on the proper side of the road?
e. What were the conditions as to weather and road which might have had a bearing on the accident?
/. Was the driver of the Government vehicle under the influence of alcohol or narcotics at the time of the accident?
g. Was the accident due directly or indirectly to the fault or negligence of the driver of the Government motor vehicle?
h. Was the car which collided with the Government truck proceeding at a legal and reasonable speed?
i. Was the civilian car on the proper side of the road?
j. Was the driver of the civilian car under the influence of alcohol or narcotics at the time of the accident?
k. Was the accident the result, in whole or in part, of the fault or negligence of the driver of the civilian motorcar, or of the mechanical failure of the civilian car?
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ADMINISTRATION
I. Were the brakes and lights of both vehicles in good condition and operating properly at the time of the accident?
8. The investigation must be formal in character, and must follow a certain established mode of procedure, as laid down in AR 850-15. Every person concerned should be called upon to testify. Such testimony should be in the form of a written statement, and this written statement must be sworn to before a person competent legally to administer oaths in such cases (see A. W. 114). Every such statement must show that the person making the statement understands his constitutional right to decline to testify if such testimony will tend to incriminate or degrade him. This can best be made clear by reading A. W. 24 to each witness, before he offers his testimony.
9. The investigating officer should in all cases secure from a competent person an estimate of the cost of repairs to the Government motor vehicle. In this case, the most logical person to make this estimate is the motor transport officer, who operates the division motor repair shop.
10. Having examined the testimony of all pertinent witnesses, the investigating officer must then reach, independently, his findings of fact. These must be set forth clearly and concisely, and must be supported by the preponderance of the evidence. He must then make his recommendations, and such recommendations should, in all cases, be consistent with the findings of fact, which in turn are based on the evidence. In any case in which the recommendations are not consistent with the facts, such discrepancy should be fully explained in the report of the investigating officer.
11. The recommendations should be definite as to whether the driver of the Government vehicle should be charged with the cost of repairs; also, as to whether the driver of the civilian motorcar should be called upon to pay for repairs to the Government vehicle. The investigating officer should also recommend what action if any should be taken by the responsible officer on whose accounts the Government motor vehicle is charged; also, as to whether the Government vehicle should be repaired and returned to service.
12. The line of duty board has to determine only one vital point; namely, was or was not Sergeant Martin in line of duty at the time of the accident. What questions must govern such determination? First, was the sergeant on duty assigned military duty? (In this connection, it is not necessary that he be on a regularly assigned military mission at the time of the accident. A soldier on duly authorized leave of absence is in line of duty if he is not at the time of an accident engaged in willful misconduct which is a prime or contributing factor to such accident or to the resultant injury.) Was he or was he not
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under the influence of alcohol or narcotics at the time of the accident? If he were drunk, or had he been drinking, the board would be called upon to determine whether or not such drinking was or was not a contributing cause of the injury, or the accident which brought about the injury. In this case, since Sergeant Martin was not driving the vehicle, this question is not of immediate concern to the board. Next, did Sergeant Martin, through carelessness or neglect, either willful or accidental, contribute to or cause the accident which brought about the injury? An examination of the board proceedings herewith will answer all of these questions.
13. The example which is given here, concerning the determination of the line of duty status of an injured soldier, has been given in exaggerated detail for the purpose of illustration only. Ordinarily, where there is no question of the status of the individual at the time of injury or death, the question of line of duty status is determined by the organization commander and the surgeon.
FORT DIX, NEW JERSEY
July 12, 1942.
Proceedings of a board of officers which convened at Fort Dix, New Jersey, pursuant to paragraph 1, Special Orders No. 38, Hq. 20th Infantry Division, a copy of which is attached as Exhibit “A.”
The board met pursuant to the foregoing order at Fort Dix, N. J., at 1300 on July 11, 1942.
Members present at meeting:
Major John H. Ranger, 0-445642, 100th Infantry.
Captain Ralph C. Chester, 0-4653421, MC.
1st Lt. Robert A. Jackson, 0-4765432, 100th Infantry.
Members absent at each meeting:
NONE.
Each member of the board was sworn.
PURPOSE: To investigate the facts and circumstances leading up to and surrounding the injury received by Sergeant John L. Martin, 7790114, Company L, 100th Infantry, on‘or about July 9, 1942, and to determine the line of duty status of the soldier at the time of the accident.
Sergeant John L. Martin appeared before the board without counsel.
The order appointing the board and the substance of the regulations under which it was convened were read aloud by the recorder. Sergeant John L. Martin was asked if he desired to challenge any member of the board for cause and replied that he did not.
(In this case it was not considered either desirable or necessary to give advance written notification to Sergeant John L. Martin of the fact of the convening of the board.)
Sergeant John L. Martin was questioned in the Station Hospital, Fort Dix, where he was receiving medical treatment for his injuries and in his presence, Captain Martin C. Woodring, 100th Infantry, Sergeant John L. Martin’s organiza
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tion commander, was questioned relative to the purpose of the duty Sergeant John L. Martin was engaged in at the time he received his injuries. Sergeant John L. Martin was not present at the taking of the testimony of Mr. Willis R. Macy, the owner and operator of the automobile involved in the accident, such testimony of necessity being secured at Mr. Macy’s place of business. This testimony was read to Sergeant John L. Martin and no exception was taken to the same. Otherwise, Sergeant John L. Martin was afforded full opportunity to cross-examine adverse witnesses, to present evidence in his own behalf, to testify in person or submit a written statement, and to submit a brief.
The board met at the call of the president, Major John H. Ranger, 100th Infantry, went to the Station Hospital, and took the testimony of Sergeant John L. Martin, 7790114; and in the presence of Sergeant John L. Martin, Captain Martin C. Woodring, 1st Lieutenant James A. Kilpatrick, and Private Willie D. Killen who had been called as witnesses, were sworn and testified. Sergeant Martin stated that he did not desire to cross-examine either Captain Martin C. Woodring, Lieutenant Kilpatrick, or Private Killen on their testimony. The board then proceeded to 462 Elwin Street, Camden, New Jersey, where the testimony of Mr. Willis R. Macy was taken. Although there was nothing in Mr. Macy’s testimony adversely affecting Sergeant Martin, such testimony was subsequently read to Sergeant Martin who stated that he did not desire to reply .to same.
The circumstances of this matter not requiring the inspection of premises, place, or property, the board dispensed with such.
FINDINGS:
The board having carefully considered the evidence before it finds—
1. That Sergeant John L. Martin, 7790114, was injured in an accident involving car owned and operated by Mr. Willis R. Macy and Government vehicle, truck No. 94487, at about 1600 on the afternoon of 9 July, 1942, at a point on Highway No. 130, about 5 miles north of Camden, New Jersey.
2. That Sergeant John L. Martin, 7790114, was absent from his company area and in the cab of Government vehicle, truck No. 94487, as the result of a direct order given him by his organization commander at about 1510 on the afternoon of 9 July, 1942 and was engaged in carrying out such order at the time he received injuries; that Sergeant Martin would not have been away from his company area longer than 3 hours except for the occurrence of this accident.
3. That at the time of the accident Sergeant John L. Martin, 7790114, was not under the influence of alcohol or narcotic drugs.
4. That it is the opinion of the board that the injury suffered by Sergeant John L. Martin, 7790114, was incurred in line of duty, and not as a result of his own misconduct.
RECOMMENDATIONS:
In view of the above findings the board recommends—
1. That the determination of the status of Sergeant John L. Martin, 7790114, as concerns his injury, be that same was incurred in line of duty and not as a result of his own misconduct.
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The board adjourned at 1715 on July 11, 1942.
/s/ John H. Ranger
John H. Ranger,
Major, 100th Infantry, (President).
/s/ Ralph C. Chester
Ralph C. Chester,
Capt., MC,
(Member). /s/ Robert A. Jackson
Robert A. Jackson,
1st Lt., 100th Infantry, (Recorder).
Exhibit A—Order appointing Board.
Exhibit B—Testimony of Sergeant John L. Martin, 100th Infantry.
Exhibit C—Testimony of Captain Martin C. Woodring, 100th Infantry.
Exhibit D—Testimony of 1st Lt. James A. Kilpatrick, MC.
Exhibit E—Testimony of Mr. Willis R. Macy.
Exhibit F—Testimony of Private Willie D. Killen, 100th Infantry.
ACTION BY CONVENING AUTHORITY:
HEADQUARTERS 100th INFANTRY DIVISION
Fort Dix, New Jersey
July 10, 1942.
EXTRACT
SPECIAL ORDERS
No. 38
1. Under the provisions of AR 345-415, a board of officers is appointed to meet at this station at the call of the senior member thereof, for the purpose of investigating the facts and circumstances leading up to and surrounding the injury received by Sergeant John L. Martin, 7790114, 100th Infantry, on or about July 9, 1942, and to determine the line of duty status of the soldier at the time of the accident. The proceedings of the board, and its report, together with all exhibits, will be in accordance with the provisions of AR 420-5.
Detail for the board
Major JOHN H. RANGER, 0-445652, 100th Infantry.
Captain RALPH C. CHESTER, 0-4653421, MC.
1st Lieut. ROBERT A. JACKSON, 0-4765432, 100th Infantry.
The junior member of the board, other than the medical officer, will act as recorder.
*****
By command of Major General DOE:
RICHARD ROE, Colonel, General Staff Corps, Chief of Staff.
Official:
HENRY A. ADAMS,
Lieutenant Colonel, Adjutant General’s Department, Adjutant General.
Exhibit “A”
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Testimony of Sergeant John L. Martin, 7790114, 100th Infantry.
Having read A. W. 24 and had his rights thereunder explained to him, Sergeant John L. Martin, 7790114, 100th Infantry, deposed as follows:
My name is Sergeant John L. Martin, 7790114, Company L, 100th Infantry, and I am now in the Station Hospital, Fort Dix, where I am receiving medical treatment for injuries which I received as the result of a collision between Government vehicle, truck No. 94487, and an automobile owned and operated by a civilian named Mr. Willis R. Macy, which occurred at about 1600, July 9, 1942, on Highway No. 130, at a point about 5 miles north of Camden, New Jersey.
I had left my company area about 1515, July 9, 1942, as directed by my commanding officer, Captain Martin C. Woodring, in truck No. 94487, driven by Pvt. Willie Killen, the regular driver of the truck, who is a qualified driver. I had been directed to proceed to Camden and secure some supplies there and return them to the company. While proceeding south on Highway No. 130 at a speed of about 30 miles per hour, I first noticed a car coming north on the highway, as it approached our truck. The car appeared to be moving at a moderate rate of speed. As it came closer, it seemed suddenly to swerve over on our side of the road. I heard Pvt. Killen say “Look out” and he turned the truck toward the ditch in order to keep us from getting hit. We were over on our side of the road, and the truck went into the ditch, and the car hit our rear left fender. I got my head cut on the side where I hit the side of the cab and strained my back.
It wasn’t our fault; and after I had come to, I heard the driver of the civilian car, whose name I learned was Mr. Macy, tell me and the driver, Pvt. Killen, that his steering gear had locked on him and that if Pvt. Killen hadn’t been a good driver, both vehicles might have been torn up. As it was, nobody was hurt but me and the left fender of the truck dented and the grill and headlight smashed. Mr. Macy’s car didn’t seem to be hurt. I was not under the influence of any intoxicant, nor had I had a drink.
Further deponent sayeth not:
/s/ John L. Martin
John L. Martin, 7790114.
Sgt., Co. L, 100th Infantry.
Sworn to and subscribed before me this 11th day of July, 1942.
/s/ Robert A. Jackson Robert A. Jackson, 1st Lieutenant, 100th Infantry, Recorder.
Exhibit “B”
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Testimony of Captain Martin C. Woodring, 0-4672423, 100th Infantry.
Having been read A. W. 24 and had his rights thereunder explained to him, Captain Martin C. Woodring, 0-4672423, 100th Infantry, deposed as follows:
My name is Martin C. Woodring, Captain 100th Infantry, commanding Company L, stationed at Fort Dix, N. J. On the afternoon of July 9, 1942, I directed Sergeant John L. Martin, 7790114, to take truck No. 94487, with driver, proceed to Camden, pick up certain supplies, and return the supplies to the company. Later on that same afternoon I was informed that the truck in which Sergeant Martin was riding had been involved in an accident and that Sergeant Martin had been injured. Sergeant Martin was engaged in carrying out an official order at the time of his injury.
Further deponent sayeth not:
/s/ Martin C. Woodring
Martin C. Woodring,
Captain, 100th Infantry, Commanding Company L.
Sworn to and subscribed before me this 11th day of July, 1942.
/s/ Robert A. Jackson
Robert A. Jackson,
1st Lieutenant, 100th Infantry,
Recorder.
Exhibit “C”
Testimony of 1st Lieutenant James A. Kilpatrick, 0-4768522, MC.
Having been read A. W. 24 and had his rights thereunder explained to him, 1st Lieutenant James A. Kilpatrick, 0-4768522, MC, deposed as follows:
My name is James A. Kilpatrick, 1st Lieutenant, Medical Corps, stationed at Post Hospital, Fort Dix, N. J. On the 9th day of July, 1942, I was on duty in the Post Hospital. At about 1700 on that day I was called to see a soldier who had been admitted for treatment of injuries said to have been occasioned by a motor vehicle accident. The soldier’s name, I learned, wras Sergeant John L. Martin, 7790114, Company L, 100th Infantry. I examined Shim and found him to be suffering from shock and to have a sprained right wrist and a lacerated cut on templar region of head about 20 mm in length, and he complained of severe pains in his back. There was no evidence of any intoxication.
Further deponent sayeth not:
/s/ James A. Kilpatrick
James A. Kilpatrick,
1st Lieutenant, MC.
Sworn to and subscribed before me this 11th day of July, 1942.
/s/ Robert A. Jackson Robert A. Jackson, 1st Lieutenant, 100th Infantry, Recorder.
Exhibit “D”
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Testimony of Mr. Willis R. Macy.
Having been read A. W. 24 and had his rights thereunder explained to him, Mr. Willis R. Macy deposed as follows:
My name is Willis R. Macy, a contractor, and I reside at 462 Elwin Street, Camden, New Jersey. On the afternoon of July 9, 1942, at about 1610 while driving north on Highway No. 130, and at a point about 5 miles north of Camden, the steering gear on the automobile I was driving apparently locked and caused my car to swerve over toward an approaching Army truck. The driver of this truck, by quick thinking, averted.what could have been a serious accident. I am sorry Sergeant Martin, who was riding in the truck, got hurt. The accident was not the fault of the driver of the Army truck. I was not hurt nor was my car damaged by the accident. I was not under the influence of intoxicants nor did either one of the soldiers appear to be. I helped take Sergeant Martin out of the truck and had he been drinking I could have detected the odor. I do not hold the Army to have been responsible for the accident and am thankful that Sergeant Martin is not seriously injured. I do not intend to make a claim against the Government.
Further deponent sayeth not:
/s/ Willis R. Macy
Willis R. Macy,
462 Elwin Street, Camden, N. J.
Sworn to and subscribed before me this 11th day of July, 1942.
/s/ Robert A. Jackson
Robert A. Jackson,
1st Lieutenant, 100th Infantry,
Recorder.
Exhibit “E”
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Testimony of Private Willie D. Killen, 8442724, 100th Infantry.
Having been read A. W. 24 and had his rights thereunder explained to him, Private Willie D. Killen, 8442724, 100th Infantry, deposed as follows:
My name is Private Willie D. Killen, 8442724, Company L, 100th Infantry, and I am the regular driver of Government vehicle, truck No. 94487. On the afternoon of July 9, 1942, at about 1515, Sergeant John L. Martin told me that the captain had directed him and me to go to Camden and pick up some supplies. We left the company area and started out. When we got up the road on Highway No. 130, about 5 miles north of Camden, I saw a car approaching us from the south. We were making about 30 miles an hour, and the civilian car didn’t seem to be going very fast. When the car got close to us, it looked like it pulled over and tried to hit us. I hollered to Sergeant Martin to look out and pulled over toward the ditch. We got out of the way, and the car just scraped our left rear fender. Sergeant Martin got his head cut and back hurt. The driver of the civilian car, Mr. Macy, he said his name was, told us it wasn’t our fault, and that his steering gear must have locked. He said I did some good driving. We got a smashed headlight and cracked radiator grill and bent-out back rear fender. Sergeant Martin told me to go on to Camden and get the supplies before I took him to the hospital, and I did.
I hadn’t been drinking; and so far as I know, neither had Sergeant Martin. The accident happened about 1600, July 9, 1942.
Further deponent sayeth not:
/s/ Willie D. Killen
Willie D. Killen, 8442724,
Pvt., Co. L, 100th Infantry. Sworn to and subscribed before me this 11th day of July, 1942.
/s/ Robert A. Jackson
Robert A. Jackson, 1st Lieutenant, 100th Infantry, Recorder.
Exhibit “F”
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Appendix VIII
COURTS MARTIAL
1. The regimental adjutant and organization commander usually will be concerned with only two of the three kinds of courts martial provided under the United States system of military jurisdiction, that is, summary courts martial and special courts martial.
2. a. One of the first appointments to be made in a newly activated or organized regiment or separate battalion is that of a summary court martial. A summary court martial is one officer, preferably of field grade. The appointment is made under authority of A. W. 10 and is usually made by special order or by a paragraph in a day’s special order. The jurisdiction of a summary court is prescribed, in A. W. 14. This Article of War covers the purely judicial functions of the court. In addition to purely judicial duties, he has also certain notarial duties, such as administering oaths in connection with military administration, and as temporary custodian and inventory officer of the effects of deceased persons in the military service. In his judicial capacity, a summary court martial may not adjudge confinement in excess of 1 month, restriction to limits for more than 3 months, or forfeiture or detention of pay of more than two-thirds of 1 month’s pay.
b. In the execution of his office as summary court martial, the officer so detailed is empowered to summon witnesses and to cause accused persons to be brought before him, when the charges in such cases have been properly referred to him. A regimental summary court should designate a definite time each day when he will hear cases referred to him; he should conduct such hearings in a judicial and dignified manner, without bias or prejudice. Every case referred to him should receive prompt attention, and the accused should be brought to trial at the earliest possible date after the charges have been referred to the summary court. The record should be completed as soon as possible after the trial and submitted to the appointing authority for review and approval or disapproval. The approved findings and sentences of summary courts martial are not announced in orders, but are placed on the charge sheet itself.
3. Special courts may be appointed by the regimental commander under the provisions of A. W. 9. A special court martial may consist of any number of officers, not less than three. The usual practice is to appoint five officers on a special court martial. In addition to
489313°—42----28
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ADJUTANT GENERAL’S DEPARTMENT
the five members of the court, a trial judge advocate and a defense counsel will be appointed for each special court martial. An assistant trial judge advocate and an assistant defense counsel may also be appointed, in the discretion of the appointing authority. Special courts martial are appointed in special orders. Their approved findings and sentences are announced in special courts martial orders, which are numbered serially in each calendar year. Special courts martial shall have power to try any person subject to military law for any offense or crime not capital, and which is made punishable under the Articles of War. The President, by regulation, may exempt from trial by special courts martial any class or classes of persons subject to military law. .Under this provision, commissioned officers may not be tried by special court martial. Special courts martial will not have power to adjudge punishment for more than 6 months nor to adjudge forfeiture of more than two-thirds pay per month for a period exceeding 6 months.
4. Before preparing an order appointing either a summary court martial or a special court martial, the adjutant should carefully study the Articles of War governing such appointments, and the jurisdiction and procedures of the several courts, as set forth in the Manual for Courts Martial, U. S. Army, 1928. Every summary court martial and the trial judge advocate and defense counsel of each special courts martial should be furnished with a copy of the Manual for Courts Martial, U. S. Army, 1928, and the latest edition of the Digest of Opinions of the Judge Advocate General.
5. In a regiment which does not have a staff judge advocate, the adjutant should act in that capacity for his commanding officer. He should examine all charges preferred against any member of the command, first for the accuracy of the administrative detail as evidenced by the manner in which the form is executed; second, for the technical correctness of the charges; that is, whether or not the prescribed forms are followed in stating the charges and specifications; whether or not the offense alleged does or does not constitute an offense under the Article of War the violation of which is alleged. Before submitting any set of charges to his commanding officer with a recommendation as to the action to be taken, the adjutant should make a careful study of the Article, or Articles, of War alleged to have been violated. He should study the specification to assure himself that every essential element constituting the offense charged has been set forth in the allegations. He should study the Table of Maximum Punishments as shown in paragraph 104 of the Manual for Courts Martial, U. S. Army, 1928, and should be prepared to recommend
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what kind of court martial should try the case, whether a summary court martial or a special court martial. Before charges are referred to a special court martial for trial they should be investigated by a disinterested officer, as provided in paragraph 35, Manual for Courts Martial, U. S. Army, 1928.
6. a. When the record of a trial by summary court martial or special court martial is received for submission to the regimental commander as the convening authority, the adjutant should study the record carefully, with a copy of the Manual for Courts Martial, U. S. Army, 1928, at hand, checking each point against the pertinent paragraphs of the manual, in order that he may be able to inform his commander with accuracy as to whether or not the record is in order, whether all requirements of the manual covering procedure, records, and actions by the court have been complied with. He should also be prepared to recommend to the convening authority approval, disapproval, or modification of the findings and sentence. Such recommendations should be supported by the proper references to the Manual for Courts Martial, U. S. Army, 1928, or other War Department directives.
b. The Manual for Courts Martial, U. S. Army, 1928, is both a text and a reference book; it should be carefully studied by all officers as a matter of course, but particularly by an adjutant who must act as a staff judge advocate for his commander. Not only is knowledge of the Manual for Courts Martial, U. S. Army, 1928, essential in handling the administrative phases of courts-martial procedure and records; it is also of great value in handling the many general administrative problems which come before any adjutant.
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(WRITE NOTHING ABOVE THIS LINE)
charge: sheet
...Fort..Dix,..New..Jersey____________________, ...July.______3^______, 19.1(2
(Place) (Date)
Name, etc., of accused .... Jfelsey.,..Michael. JA^...3Q7.6.6766,_. Private,..Comp.any.L,..lC>0.th.________________
(Give last name, first name, and middle initial in that order followed by serial number, grade, company, regiment, branch or by
InfMtryj..EQr.t..Dix,..New. Jersey*.__________________________________________________________________________
other appropriate description of accused. Alias names, etc., to follow in same manner)
Age____21______ Pay, S„.50.«QQ________ per month. Allotments to dependents, $____None_______per month.
(Base pay plus pay for length of service)
Government Insurance deduction, ...... per month.
Data as to service: .Ha-priQr..service.....Curxent..sex^icet.Jjiducted..June..l>.12U2..in..ihe.________
(As to each terminated enlistment, give including dates of service and organization in which serving at termination. As to current
AJ^..pT.UniteA.StAtes.lQr.-duxation..plus..six.(.6)..mQnthsj..Jassigjaed..io..CQinpany.L,.__________
enlistment, give the initial date and the term thereof. Give similar data as to service not under an enlistment)
100th..Infantry..June..2*..12k2..«..................................................................
Data as to witnesses, etc.:____________________________________________________________________________
(Give names, addresses, and note if for accused. List documentary evidence and note where each item thereof may be found)
Eos..ProaefiutiQn{_________________________________________________________________________________
....................First..Sergeant .Emil..PrpJackj..C.o,.L,..10qth.Infantry,..J’Qrt_.Pix4..l<...J
____________________Corppral_Tho»^..H...Harrison,..Co_L,..100.th...Infantry4...Fprt.Dix,..N.,..J
Documentsr_________________________________________________________________________________________
Morning .Report*_ Co _L,._100 th. Infantry*.Fort .Dix*.N.. _J..
Data as to restraint of accused: Arrest..withiricQnflnes..o.f..regiJnentaL.area,..July..3*.19k2.,_....
(Give date, place, and initial date of any restraint of accused)
100th_Jrifaritry..area,FQrt..D.ix,.N,..J*
W. D.» A. G. O. Form No. 115
April 2,1928
(1)
436
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Charge : Violation of the________61st
Article of War.
—7983
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438
(WRITE NOTHING ABOVE THIS LINE)
(Signature of accuser)_______L*—__. C. i—rx ,
MARTIN C. WOODRING, J
...Capt«jlOpth .Infantry^ .Cpndg .Co..L, j_
(Grade, organization, or branch) AFFIDAVIT
Before me, the undersigned, authorized by law to administer oaths in cases of this character, personally appeared the above-named accuser this________3rd____________day of____________July._________________, 19.1(2., and
made oath that he is a person subject to military law and that he personally signed the foregoing charges and specifications, and further that he * ------------------------------------------------------------------------; ssci *has investigated the matters set (Indicate by specification and charge numbers)
forth in specification .of ..the..charge_____________________________________________________, and that the same
(Indicate by specification and charge numbers)
are true in fact, to the best of his knowledge and belief . . /) . «
(Signature)---------T^JM..A«..JlAMWhT^.)fejpx,..10.0.tk.Infantay^_____________
(Grade and organization)
.........Summary ..Court .________________________________________
(Official character, as summary court, notary public, etc.)
Notes.—At (*) strike out words not applicable.
If the accuser has personal knowledge of the facts stated in one or more specifications or parts thereof, and his knowledge as to other specifications or parts thereof is derived from investigation of the facts, the form of the oath will be varied accordingly. In no case will he be permitted to state alternatively, as to any particular charge or specification, that he either has personal knowledge or has investigated.
If the oath is administered by a civil officer having a seal, his official seal should be affixed.
1st IND.
Headquarters ..l.QQth. .Inf antry-__________________t Sort New..Jersey...... ..July.______J.______, 19.42.
(Place) (Date)
Referred for trial to ...MaJqr..John.A.. .Hammpndj..l00th..lnfantiy.........................................
(Grade, name, and organization of summary court, or trial judge advocate)
______________________________._____court-martial appointed by paragraph ....1._____, Special Orders No. ...U.__, (Summary) (Trial judge advocate of special or general)
Headquarters .iPQIh..lil£antry.............. ..............June.........S......................., 19.42.
* By................order__________of ...Colonal.ATWATER;._____________________________________
(Command or order) (Grade and name of commanding officer)
.a—..............................................................................................., Adjutant.
THOMAS A. DUBOIS,
Captain, 100th Infantry.
TM 12-250
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I have served a copy hereof on (each of) the above-named accused, this
day
of........................................, 19.
(Signature)
Trial Judge Advocate.
(Grade and organization)
(SPACE FOR USE WHERE TRIAL IS BY SUMMARY COURT) CASE No. ...XL..............................
SPECIFICATIONS AND CHARGES
FINDINGS
SENTENCE OR ACQUITTAL AND REMARKS
All sp. and ch...........
Guilty Guilty
To forfeit six dollars and sixty seven cents ($6.67) of his pay.
Place Jersey.., Date_____July......
---------------Court. / (Signature, grade, and organization)
Headquarters ...lQ0.th..Infantryi ..Fcrt.I).ixx.N... J... July...5.., 19. Jj2
(Place and date)
.Jj)..the..fpre£ping.case.pf..Pri.vate .Kelseythe. .seutence„is ..approved. .and.willbe:.duly
of reviewing authority)
executed.
________ ___________________T; Commanding.
(Signature, grade, and organization)
JOHN 0. ATWATER, Colonel; 100th Infantry.
Entered on service record in cases of conviction ________________________________
(Initials of personnel adjutant)
(4)
(WRITE NOTHING BELOW THIS LINE)
c3—79S2
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Appendix IX
LIST OF FORMS
Figure No.
1. Memorandum Receipt (debit and credit)__
2. Individual Clothingand Equipment Record-
3. Report of Survey________________________
4. Inventory and Inspection Report_________
5. Daily Ration Strength Return____________
6. Voucher No. 3 to Company Fund (paid)__
7. Voucher to Company Fund (received)______
8. T/O 7-17 Infantry Rifle Co.
9. Noncommissioned Officer’s Warrant_______
10. Company Morning Report_________________
11. Daily Sick Report______________________
12. Duty Roster____________________________
13. Organization of an Adjutant’s Office___
14. T/O 7-11 Infantry Regiment
15. T/O 7-13 Infantry Company, Service, Regiment, Rifle
16. Floor plan of regimental headquarters in “type” building
17. Report of Change_______________________
18. Initial Roster_________________________
19. Receiving Record Sheet
20. Informal Action Sheet
21. Officer’s Assignment Chart
22. Abstract of Morning Report
23. Monthly Personnel Roster_______________
24. Application for Family Allowances______
25. Authorization for Allotment of Pay_____
26. Notification of Discontinuance of Allotment________________________________________
27. Pay Roll_______________________________
28. Statement of Charges___________________
29. Certificate of Service_________________
30. Final Statement________________________
31. Replacement Card_______________________
32. Locator Card___________________________
33. Officer Status Card____________________
34. Officer’s and Warrant Officer’s Qualification Card________________________________________
35. Efficiency Report______________________
36. Report of entry on active duty_________
37. Pay and Allowance Account______________
38. Officer’s Pay Data Card________________
39. Mileage Voucher________________________
40. Clearance sheet________________________
Q. M. C. Form No. 487.
W. D., A. G. O. Form No. 32.
W. D., A. G. O. Form No. 15.
W. D., I. G. D. Form No. 1.
(Not a standardized form.) (Not a standardized form.) (Not a standardized form.)
W. D., A. G. O. Form No. 58.
W. D., A. G. O. Form No. 1.
W. D., A. G. O. Form No. 5.
W. D., A. G. O. Form No. 6. (Not a standardized form.)
W. D., A. G. O. Form No. 303.
W. D., A. G. O. Form No. 309.
W. D., A. G. O. Form No. 305A.
W. D., A. G. O. Form No. 625.
W. D., A. G. O. Form No. 29.
W. D., A. G. O. Form No. 30.
War Department Forms Nos. 366, 366a, and 366b.
W. D., A. G. O. Form No. 36.
W. D., A. G. O. Form No. 280.
War Department Form No. 370.
W. D., A. G. O. Form No. 20-1.
W. D., A. G. O. Form No. 304A.
W. D., A. G. O. Form No. 66-1.
W. D., A. G. O. Form No. 67.
War Department Form No. 336.
W. D., A. G. O. Form No. 77. Standard Form No. 1071.
440
TM 12-250
ADMINISTRATION
Figure No.
41. Consolidated morning report____________
42. Report of Change_______________________
43. Order to Report for Induction__________
44. Report of Physical Examination and Induction_____________________._____________
45. F. B. I. fingerprint card______________
46. Service Record_________________________
47. Soldier’s Qualification Card___________
48. Furlough_______._______________________
49. Notification of Discontinuance of Allot-
ment___________________________________
50. Certificate of Disability for Discharge_
51. Extract from Service Record_____________
52. Honorable Discharge_____________________
53. WAAC Service Record_____________________
W. D., A. G. O. Form No. 303.
D. S. S. Form No. 150.
D. S. S. Form No. 221.
W. D., A. G. O. Form No. 24.
W. D., A. G. O. Form No. 20.
W. D., A. G. O. Form No. 31.
W. D., A. G. O. Form No. 30.
W. D., A. G. O. Form No. 40.
W. D., A. G. O. Form No. 25.
W. D., A. G. O. Form No. 55.
W. D., A. G. O. Form No. 724,
441
TM 12-250
INDEX
Abbreviations: Paragraph Page
Duty roster____________________________________________ 106 79
General and special orders___________________________ 435- 465 297
Absence without leave:
Definition________________________________________________ 306 231
In service record_________________________________________ 234 171
Pay roll entry_______________________________________ 276, 304 214, 230
Property of enlisted man---------------------------------- 304 230
Accident investigations__________________________________ App. VI 407
Accountability, Table of Basic Allowances clothing or equip-
ment, after issue________________________________________ 12 9
Action sheet, informal_____________________________________ 190 125
Activation:
Initial roster____________________________________________ 180 119
Of regiment_______________________________________________ 178 117
Order announcing__________________________________________ 178 117
Report of change__________________________________________ 180 119
Typical days during_______________________________________ 182 122
Active duty, Reserve officers:
Date of rank, when ordered to_____________________________ 380 268
Leave_____________________________________________________ 378 268
Orders to, travel_________________________________________ 377 268
Pay_______________________________________________________ 379 268
Physical defects affecting-------------------------------- 376 267
Promotion______________________________________________ 383 269
Report of entry on________________________________________ 384 271
Requirements______________________________________________ 376 267
Adjutant:
Attitudes_____________________________________________ 118-130 83
Assistant_________________________________________________ 130 87
Duties_______________________________________________ 139, 196 92
Organization____________________________________________ 143 93
Responsibilities______________________________________ 132-138 88
Administration:
Functions of adjutant____________________________ 511, 512, 515 365, 366
Infield_______________________________________________ 511-539 365
Small unit________________________________________________ 207 156
Administrative operation:
Activation________________________________________________ 178 117
Communications________________________________________ 185-192 122
Initial roster____________________________________________ 180 119
Office equipment__________________________________________ 177 113
Orders____________________________________________________ 178 117
Phases____________________________________________________ 185 122
Policies__________________________________________________ 186 123
Preactivation_____________________________________________ 186 123
Report of change__________________________________________ 180 119
Typical days_________________________________________ 192, 193 127, 129
443
TM 12-250
INDEX
Paragraph Page
Administrative, remarks, in service record______________________ 243 179
Allowances:
Application for dependents’ allowance_______________________ 261 189
Servicemen’s Dependents’ Allowance Act of 1942______________ 261 189
Allotment:
Authorization for, of pay___________________________________ 263 192
Discontinuance__________________________________________ 263, 506 192, 358
General_____________________________________________________ 474 332
How made____________________________________________________ 263 192
In service record___________________________________________ 237 173
On pay roll_________________________________________________ 280 215
Appointment, in service record__________________________________ 227 167
Arms, qualification in, records_____________________________ 114, 226 81, 166
Army Regulations. (See Regulations.)
Articles of War, notations in service record________________ 224 166
Assignment:
Chart___________________________________________________ 194 141
In relation to—
Classification_____________________________________ 340 253
Machine records unit_______________________________ 349, 350 255
Officers and enlisted men_______________________________ 181, 194 120, 141
On morning report_______________________________________ 478 • 351
Original, of enlisted men_______________________________ 230, 478 168, 351
Awards. (See Citations and awards.)
Billeting_________________________________________________ 524, 525 368
Boards:
Appointment___________________________________________ 196 143
Check list____________________________________________ App. V 405
Proceedings___________________________________________ App. VII 423
Types_________________________________________________ App. IV 404
Bulletins:
Daily___________________________________________________ 190 125
General_________________________________________________ 461, 462 317
Casualties_______________________________________________________ 516 366
Citations and awards_____________________________________________ 521 367
Classification:
Basic record________________________________________________ 334 248
Objectives__________________________________________________ 333 248
Officer____________________________________________ 335, 355, 356 248, 258
Report of change____________________________________________ 336 249
Clearance, officer’s_____________________________________________ 397 281
Clothing:
Expeditious issue_________________________________________ 17,18 13,14
Individual clothing and equipment record_____________________ 10 8
Individual clothing slip_____________________________________ 20 14
Table of Basic Allowances, accountability for, after issue_ 12 9
Company (rifle):
Business management________________________________;____ 8-59 7
Classification_______________________________________________ 68 47
Clothing record______________________________________________ 62 44
Daily sick report____________________________________________ 62 44
444
TM 12-250
INDEX
Company (rifle)—Continued. Paragraph Page
Equipment_________________________________________________ 59 42
Forms required upon activation____________________________ 57 39
Individual equipment______________________________________ 65 45
Morning report_______________________________________ 62, 78 44, 57
Noncommissioned officers_________________________________ 69 49
Organization_________________________________________ 8, 51, 55 7, 36, 39
Personnel management______________________________________ 53 37
Personnel records_________________________________________ 66 46
Promotion and reduction within____________________________ 54 38
Property—-
Classifications_______________________________________ 9 7
Management, function of company commander______ 9 7
Punishment, record_______________________________________ 108 80
Records___________________________________________________ 61 44
Structure_________________________________________________ 52 37
Supplies__________________________________________________ 58 42
Tables of Organization____________________________________ 51 36
T/O 7-17__________________________________________________ 57 39
Confinement. (See Service record.)
Convenience of the Government, discharge_____________________ 321 241
Correspondence file, company (see also Files and Mail)_______ 117 82
Correspondence, personnel:
Authentication___________________________________________ 431 294
Check list_______________________________________________ 433 294
General__________________________________________________ 424 292
Immediate action_________________________________________ 426 292
Inspection_______________________________________________ 433 294
Courts martial________________________________________ App. VIII 433
Custodial officer______________________________________________ 9 7
Customs of the service_______________________________________ 195 141
Deduction, notification of discontinuance____________________ 506 358
Deposits, soldier’s__________________________________________ 498 355
Desertion":
Action by—
Company commander___________________________________ 307 231
Unit personnel officer______________________________ 308 232
Allotments_______________________________________________ 308 232
Definition_______________________________________________ 306 231
Entry in service record__________________________________ 234 171
Investigation____________________________________________ 305 231
Morning report entry_____________________________________ 307 231
Statement of charges_____________________________________ 307 231
Supplemental pay roll____________________________________ 308 232
Disability discharge_____________________________________ 317, 507 230, 238
Discharge:
Administrative procedure_____________________________ 324, 325 241, 244
Disability___________________________________________ 317, 507 236, 358
Equipment retained by enlisted man_______________________ 324 241
For convenience of the Government________________________ 321 241
Honorable________________________________________________ 324 241
445
TM 12—250
INDEX
Discharge—Continued. Paragraph Page
Inaptness__________________________________________________ 318 237
Initiation of CDD__________________________________________ 507 358
Minority___________________________________________________ 320 239
Moral turpitude____________________________________________ 319 239
Reasons____________________________________________________ 311 234
Entry in service record____________________________________ 324 241
Transfer_________________________2______________________ 315 236
Transfer for_______________________________________________ 507 358
Types______________________________________________________ 312 235
WAAC___________________________________________________ 564-566 377
Who authorized to order____________________________________ 314 235
Discipline (see also WAAC)_________________________________ 119-124 83
Discontinuance of allotment of pay_____________________________ 263 192
Discontinuance of deduction, notification of___________________ 506 358
Drugs or alcoholic liquor, intemperate use_____________________ 234 171
Duty roster___________________________________________________ 98 72
Efficiency reports:
Abbreviated________________________________________________ 360 262
General, officers’______________________________________ ■ 360 262
Purpose____________________________________________________ 362 262
When rendered__________________________________________ 360-364 262
Enlisted 201 files_________________________________________ 341-346 253
Enlistment:
Allowance________________________________________________ 255 187
Record___________________________________________________ 220 163
Equipment:
Acknowledgment of receipt of issue________________________ 10 - 8
Additional issue__________________________________________ 10 8
Expeditious issue______________________________________ 17, 18 13, 14
Individual enlisted men on transfer_______________________ 11 8
Initial issue_____________________________________________ 10 8
Listing of, on transfer of enlisted men___________________ 11 8
Procurement of, post, camp, or station____________________ 10 8
Responsibility of company commander_______________________ 10 8
Tables of Basic Allowances, accountability of, after issue. 11 8
Executive officer____________________________________________ 122 84
Expendable property___________________________________________ 14 10
FBI card_____________________________________________________ 468 322
Field administration__________________________________________ 511-539 365
Files:
Enlisted 201_____________________________________________ 341-346 253
Locator card_____________________________________________ 347-350 255
Officers’ 201____________________________________________ 351-353 257
Final statements______________________________________________ 326-331 245
Financial remarks, pay reservation________________________________ 242 177
Fingerprint, FBI card_____________________________________________ 468 322
Foreign service___________________________________________________ 231 169
Fraudulent enlistment, affecting pay and allowances________________266 196
446
TM 12-250
INDEX
Funds (company): Paragraph Page
Accounting procedures_______________________________________ 49 33
Agent officer______________________________________________ 39 26
Classes_____________________________________________________ 39 26
Composition_________________________________________________ 44 29
Control_____________________________________________________ 45 29
Custodian _________________________,____________________ 40 26
Designation_________________________________________________ 43 29
Disbursements_______________________________________________ 42 28
Inspection__________________________________________________ 50 33
Other_______________________________________________________ 42 28
Payrolls___________________:_______________,r___________ 41 26
Ration savings_____________________.______________l_____ 42 28
Responsibility__________________________________________ 46 30
V ouchers _ ____________________________________________ 49 33
Furlough:
Application_____________________________________________ 231 169
Computing time of absence__________-____________________ 231 169
Granted_________________________________________________ 495 354
General orders. (See Orders, general and special.) Government insurance________________________________________ 238, 243 175, 179
Gratuities____________________________________________________ 260 188
Headquarters, regimental: Classification subsection______________________________________ 144 93
Clerks____________________________________________________ 154 96
Correspondence subsection__________________________________ 144 93
Miscellaneous subsection___________________________________ 144 93
Officers subsection________________________________________ 144 93
Organization___________________________________________ 139-142 92
Postal subsection________________________________________ 144 93
Reports and returns subsection___________________________ 144 93
Tables of Organization_____________________________________ 143 93
Unit personnel section_____________________________________ 144 93
Honors and awards, additional pay (see also Service record)_ 252 185
Illness. (See Injury, away from post; Sick report, daily.)
Immunization, records__________________________________________ 219 162
Inaptness, discharge___________________________________________ 318 237
Individual clothing and equipment record________________________ 10 8
Indorsements:
In service record__________________________________________ 244 179
Final_____________________________________________’_____ 508 359
Induction:
Address, mail, at_________________________________:_____ 474 332
Articles of War____________________________________________ 474 332
Assignment_________________________________.____________ 474 332
Classification_____________________________________________ 474 332
FBI cards__________________________________________________ 468 322
Inoculation________________________________________________ 474 332
Insurance__________________________________________________ 474 332
Order to report____________________________________________ 467 319
447
TM 12-250
INDEX
Induction—Continued.
Paragraph Page
Pay for date of_____________________________________________ 470 323
Physical examination-___________________________________ 467-470 319
Processing__________________________________________________ 474 332
Questionnaire before________________________________________ 467 319
Record------------------------------------------------------ 218 161
Registering for--------------------------------------------- 467 319
Release from active duty after____________________________ 470 323
Report for__________________________________________________ 467 319
Service record_____________________________________________ 469 322
Sex morality lecture________________________________________ 474 332
Vaccination_________________________________________________ 474 332
Informal action sheet--_________________________________________ 189 125
Initials________________________________________________________ 246 182
Injury, away from post___________________________________________ 96 71
Inoculation________________________________________________ 484, 485 352
Insurance, at time of induction_________________________________ 474 332
Inventory and inspection report____________________________ 16, 26 11, 20
Inventory, physical property_____________________________________ 22 14
Investigations:
Accident_______________________________________________App. VI 407
Report of, and board proceedings_______________________App. VII 423
Letters, personnel. (See Correspondence, personnel.)
Liability, relief from pecuniary___________________________ 22 14
List of forms______________________________________________App. IX 440
Locator cards_________________________________________ 347, 205, 418 255,
153, 288
Files__________________________________________________ 347-350 255
Officers’
394
279
Machine records unit:
General________________________________________________ 419, 420 288
Special reports from___________________________________ 420 288
Mail (regimental):
Action sheet_______________________________________________ 190 125
Absentees without leave and deserters____________________ 423 290
Classified_____________________________________________ 187, 198 125, 146
Clerks_____________________________________________________ 423 290
Confidential_____________________________________1_____ 198 146
Distribution, method_______________________________________ 422 289
Forwarding_________________________________________________ 423 290
Locator cards___l__________________________________________ 423 290
Method of handling classified______________________________ 190 125
Method of obtaining________________________________________ 422 289
Receiving record sheet_____________________________________ 187 125
Roster___________________________________________________ 423 290
Secret____________________________________________________ 198 146
Sending____________________________________________________ 422 289
Maneuvers, administration on_______________________________ 511-539 365
Memorandum receipt:
General________________________________________________ 9, 10 7, 8
Signatures_____________________________________________ 10 8
448
TM 12-250
INDEX
Paragraph Page
Memoranda________._______________________._____ 461 317
Mess—
Management:
Equipment__________________________________________ 30 21
Objectives_________________________________________ 28 21
Personnel__________________________________________ 29 21
Men authorized to, separately_________________________ 258 188
Organization of officers. (See Officers: Mess, organiza-
tion.)
Military publications. (See Publications, military.)
Military records—service record___________________________ 210-245 158
Minority, discharge because of____________________________ 320 239
Monthly rosters. (See Rosters: Monthly.)
Moral turpitude, discharge because of...______________________ 319 239
Morale:
Administrative group______________________________________ 209 157
General___________________________________________________ 520 367
Morality, sex_____________________________________________ _ 225 166
Morning report:
Abstract______________________________________________ 203 151
Consolidated__________________________________________ 402 282
General_________________________________. 77-82,203,398-403 57,
151, 282
Remarks_________________________________________________ 83-87 58
Strength section________________________________________ 82-87 58
Noncitizens___________________________________________________ 243 179
Noncommissioned officers:
Appointment________________________________________________ 227 167
Duties___________...________________'----------------- 69-73 49
Promotion__________________________________________________ 227 167
Reduction__________________________________________________ 227 167
Nonexpendable property, definition______________________________ 14 10
Office equipment______________________________________________ 177 113
Officers:
Clearance_______________________________=------------- 397 281
Locator cards_____________________________________________ 394 279
Mess, organization__________________________________ App. Ill 401
Mileage voucher________________________________________ 386-392 271
Pay data card______________________________________________ 391 276
Pay voucher___________________________________'------- 386-391 271
Qualification card____________________________________ 355, 356 258
Roster________________________________________________ 395 262
Signature card. J_____________________________________ 391 276
Statement of account, transcript______________________ 391 276
Status card___________________________________________ 357, 358 258, 262
Supplv. (See Supply officer.)
201 files______________________________________________ 351-353 257
Officers, staff:
Attitudes___________________________________________________
Responsibilities____________________________________________
489313°—42---29
449
118-122 83
118-122 83
TM 12-250
INDEX
Orders, general and special: Paragraph Page
Assignment------------------------------------------------- 449 302
Authentication_________________________________________ 442, 464 299, 317
Boards of officers_________________________________________ 436 297
Confidential or secret_____________________________________ 457 316
Confirmatory_____________________________________________ 456 315
Courts martial____________________________________________ 459 316
Definition_________________________________________________ 435 297
Enlisted men_______________________________________________ 454 313
Examples.'--------------------------------------------- 444, 445 299, 301
Extracts, true copies______________________________________ 455 314
Original jurisdiction______________________________________ 449 302
Parts of___________________________________________________ 437 298
Procurement authorities____________________________________ 450 303
Special, new form__________________________________________ 444 299
Transportation of household goods__________________________ 452 312
Travel_____________________________________________________ 448 302
Organizations to which attached________________________________ 229 168
Parachute and flying duty, additional pay______________________ 252 185
Partial payment, when made_____________________________________ 267 201
Pay:
Data card, officers________________________________________ 391 276
Pay and allowance account__________________________________ 387 271
Reservation_______________________________________________ 242 177
Record, individual___________________________________________ 41 26
Stoppages---------------------------------------------- 266, 494 196, 354
WAAC___________________________________________________ 582-584 382
Pay and allowances (enlisted men):
Additional pay and allowance___________________________ 252 185
Allotments__________________________________________.__ 263 192
Allowances_________________________________________________ 261 189
Authorization for allotment of pay_________________________ 263 192
Authorized to mess separately______________________________ 258 188
Commutation of quarters____________________________________ 257 188
Commutation of rations_____________________________________ 259 188
Deposits___________________________________________________ 265 196
Enlistment allowance_______________________________________ 255 187
Forfeitures________________________________________________ 266 196
Fraudulent enlistment, affecting___________________________ 266 196
Gratuities_________________________________________________ 260 188
How paid_____________1_________________________________ 250 184
Individual payment_________________________________________ 250 184
In lieu of rations and quarters____________________________ 256 187
Partial payment________________________________________ 250, 267 184, 201
Pay Readjustment Act of 1942___________________________ 251 184
Rates of pay_______________________________________________ 251 184
Statutory deductiohs_______________________________________ 264 195
Stoppages____________________________________._________ 266 196
Travel-_■__________________________________________________ 254 187
Unauthorized absences affecting____________________________ 266 196
When paid_________________________________,____________ 249 183
450
TM 12-250
INDEX
Paragraph Page
Pay Readjustment Act of 1942---------------------------------- 251 184
Pay rolls_____________________________________________________ 271 205
Agent officers____________________________________________ 286 220
Allotments________________________________________________ 280 215
Army Regulations concerning_______________________________ 270 204
Absent without leave______________________________________ 276 214
Changes____________._______________________________________ 41 26
Check list________________________________________________ 282 217
Components________________________________________________ 274 213
Description_______________________________________________ 272 212
Deserters’________________________________________________ 275 213
How accomplished_____________________________ 41, 272, 273-287
Payment__________________________________________ 41, 287, 288
Remarks__________________________________________________ 281
Signatures_______________________________________________ 284
Witnessing officer_________________________________________ 41
Vouchers. (See Vouchers.)
Personnel officer, unit:
Efficiency reports_______________________________ 366, 369-371
General__________________________________________________ 200
Service record responsibility____________________________ 213
Personnel section:
General______________________________________________ 200-209
In combat.
26, 212
26, 221
217
220
26
263, 266
150
159
150
369
528-539
Purpose_____________________________________________________ 201 150
Rations_____________-___________________________________ 532 370
Responsibility______________________________________________ 531 370
Physical examination and induction______________________________ 468 322
Policy file_____________________________________________________ 197 145
Postal subsection___________________________________________ 421-423 289
Preactivation, administrative operation_________________________ 186 123
Prisoners of war________________________________________________ 519 367
Processing procedure:
Activation, company_____________________________________ 64, 65 45
Induction_______________________________________________ 466, 468 319, 322
Promotion:
Service record entry
Reserve officers____
227 167
373-384 267
Property:
Acknowledgment of receipt of issue________________________ 10 8
Classes of, general_______________________________________ 13 9
Disposition of W. D., A. G. O. Form No. 35 for------------ 12 9
Expendable________________________________________________ 14 10
Form required for issuance to organization---------------- 15 10
Inventory of physical_____________________________________ 22 14
Issue of Table of Basic Allowances------------------------ 10 8
Listing of, on transfer of enlisted man------------------- 11 8
Nonexpendable, definition_________________________________ 13 9
On transfer of enlisted man----------------------------- 302 229
Preparation of report of survey___________________________ 23 15
451
TM 12-250
INDEX
Property—-.Continued. Paragraph Page
Preparation of W. D., A. G. 0. Form No. 35_________________ 12 9
Procedure in assuming responsibility for___________________ 22 14
Procurement of, post, camp, or station_____________________ 10 8
Responsibility of company commander for____________________ 10 8
Safekeeping of, not issued_________________________________ 21 14
Signatures of W. D., A. G. O. Form No. 35__________________ 12 9
Table of Basic Allowances, classifications_________________ 9 7
When officer or enlisted man not pecuniarily liable for_ 13 9
Property book, company, contents________________________________ 11 8
Publications, military_______________________________________ App. II 397
Punishment, company, record____________________________________ 108 80
Qualification in arms, record___________________*.___________ 114,226 81,166
Qualification card (see also Classification):
Custody___________________________________________________ 203 151
General_______________________________________________ 332-340 248
Officers’_________________________________________________ 204 153
On transfer_______________________________________________ 337 249
On detached service_______________________________________ 338 249
Soldier’s_______________________J_______________________ 203,334 151,248
Quarters:
Billeting_______________________________________________ 524, 525 368
Commutation of____________________________________________ 257 188
Ration(s):
Commutation of____________________________________________ 259 188
Computation of__________________________________________ 85-87 64
Daily ration strength return_______________________________ 38 23
Daily stock record report__________________________________ 38 23
Definition_________________________________________________ 31 21
Duplicate sales slip_______________________________________ 38 23
Estimates_________________________________________________ 415 287
Figuring________________________________________________ 83-87 58
General___________________________________________________ 532 370
Kinds______________________'____________________________ 32 22
Method of issue____________________________________________ 35 23
Monthly statement of mess accounts_________________________ 38 23
Pay in lieu of____________________________________________ 256 187
Returns_______________________________________________ 408-415 285
Receiving record sheet_______________________________________ . 187 125
Reclassification_______________________________________________ 501 355
Reduction of enlisted men______________________________________ 227 167
Regimental headquarters, floor plan____________________________ 177 113
Regulations, directives, Army:
Use_____________________________________________________ 161-172 105
Base numbers____________________________________________ App. I 395
Replacements:
Card----------------------------„_______________________ 338 249
Requisition for_________________________________________ 516 366
Report of change______________________________________ 203, 404-407 151, 283
Reports and returns__________________i_______________________ 398-423 282
452
TM 12-250
INDEX
Reports of survey: Paragraph Page
Check list in preparation----------------------------------- 23 15
Distribution______-_______________________________•—- 24 17
General____________________________________________________ 199 148
Preparation_________________________________________________ 23 15
When appropriate____________________________________________ 13 9
Reserve officer, active duty. (See Active duty, Reserve officers.)
Responsibility:
Of enlisted man—
For property issued to him------------------------------ 11 8
Method of enforcing______________________________________ 13 9
Report of survey to determine-------------------------------- 13 9
Statement of charges to determine____________________________ 13 9
Returns. (See Reports and returns.)
Roster, duty:
Abbreviations used--------------------------------------- 106 79
Description_____________________________________________ 98-102 72
Procedure__________________.---•----------------------- 103, 104 73
Rules, general__________________________________________ 105 79
Rosters:
Initial------------------------------------------------- 180 119
Monthly__________________________________________ 206, 416—420 154, 287
Officers______________________________________________ 395, 396 279
Savings, enlisted men__________________________________________ 265 196
Service record:
Additional data___________________________________________ 213 159
Allotments________________________________________________ 237 173
Appointment, promotion, and reduction--------------------- 227 167
Articles of War_________________________________________ 224 166
AWOL entry________________________________________________ 203 151
Blood type________________________________________________ 219 162
Deposits__________________________________________________ 239 175
Enlistment record_________________________________________ 220 163
Entries, how made_________________________________________ 213 159
Erroneous entry----------------------------------------- 213 159
Extract from______________________________________________ 324 241
Foreign service-__:--------------------------------------- 232 170
Furloughs_______________________________________________ 231 169
General______________________________________________ 469, 471 322, 331
Government insurance__________•------------------------ 238 175
Indorsements_________________________________________ 244, 245 179, 182
Induction record__________________________________________ 218 161
Initials__________________________________________________ 246 182
Medals, citations, and decorations________________________ 233 170
Miscellaneous_____________________________________________ 247 182
Military qualifications___________________________________ 222 165
Original assignment_______________________________________ 230 168
Pay detained by courts martial___________________________ 240 177
Prior service entry_______________________________________ 221 165
Qualification in arms_____________________________________ 226 166
453
TM 12-250
INDEX
Service record—Continued.
Record of—• Paragraph Page
Immunization__________________________________________ 219 162
Trial by court martial________________________________ 236 173
Remarks—
Administrative________________________________________ 243 179
Financial_____________________________________________ 242 177
Service record_____________________________________________ 469 322
Sex morality entry_________________________________________ 225 166
Special duty entry_________________________________________ 223 165
Specialist rating__________________________________________ 228 168
Temporary-------------------------------------------------- 213 159
Time lost______________________________________________ 234, 235 171, 172
When opened-------------------------------------------- 214. 216 160, 161
Servicemen’s Dependents’ Allowance Act of 1942_________________ 261 189
Sick report, daily:
General------------------------------------------------ 504, 507 358
Misconduct, sickness result of_________________________ 91 70
Procedure in making_______________________i____________ 90, 91 68, 70
Venereal disease_______________________________________ 90, 91 68, 70
Soldiers’ Home deduction___________________________________ 264 195
Special duty:
General________________________________________________ 223 165
Relief from____________________________________________ 491, 495 353, 354
Special reports________________________________________________ 420 288
Specialist ratings_____________________________________________ 228 168
Statement of charges:
Desertion__________________________________________________ 307 231
Discharge._________________________________________________ 325 244
Disposition________________________________________________ 291 222
General__________________________________________ 289-295, 489 222, 352
Liability of enlisted man_______i______________________ 11 8
Loss, damage, or destruction of nonexpendable property. _ 13 9
Preparation_________________________________________________ 25 17
Requisition for replacement of property_____________________ 25 17
When used___________________________________________________ 25 17
Status card, officers’
204, 357, 358 153,258,262
Status punch cards_____________________________________________ 417 287
Stoppages, precedence___________________________________________266 196
Supply officer (regimental):
Functions______________________________________________ 155-159 102
Responsibilities___________________________________________ 155 102
Tables of Allowance________________________________________ 158 103
Transportation platoon__________________________________ 159 . 103
Survey, report of_______________________________________________ 22 14
Tables of Basic Allowances, classification_______________________ 9 7
Tables of Organization (regiment and service company)_______ 142, 143 93
Time lost______________________________________________________ 234 171
Transfer (of enlisted men):
Action by—
Company commander__________________________________ 299 228
Unit personnel officer_____________________________ 299 228
454
TM 12-250
INDEX
Transfer (of enlisted men) —Continued. Paragraph Page
Equipment of enlisted man_______________________________ 11 8
Pay roll entry_________________________________________ 299 228
Property on____________________________________________ 302 229
Travel:
Enlisted men___________________________________________ 454 313
Officers___________________________________________ 386—392 271
Orders_________________________________________________ 448 302
Pay_____________________________________________________254 187
Trial by courts martial------------------------------------ 236 173
201 files:
Enlisted___________________________________________ 341-346 253
Officers___________________________________________ 351-353 257
Unauthorized absences, affecting pay and allowances-------- 266 196
Undesirable habits or traits of character, discharge for- 318 237
Unit journal----------------------------------------------- 522 368
Vaccination________________________________________________ 487 352
Vouchers:
Accomplishment of pay-------------------------------- 388 273
Company funds------------------------------------------- 49 33
Data for pay___________________________________________ 387 271
Mileage, for officers on transfer----------------- 392, 393 277, 279
Pay data card__________________________________________ 391 276
Quarters allowance_____________________________________ 389 275
WAAC:
Appointment________________________________________ 547-558 373
Benefits___________________________________________ 579-581 381
Change of status___________________________________ 559-563 376
Discharge----------------------------------------- 564-566 377
Discipline. ______________________________________ 567-575 378
Organization------------------------------------- 540-646 372
Pay and allowances_________________________________ 562-584 382
Uniforms and equipment----------------------------- 576-578 381
Warrant, noncommissioned officers--------------------------- 68 47
[A.G. 062.11 (9-21-42).]
By order of the Secretary of War:
G. C. MARSHALL, Chief of Staff.
Official:
J. A. ULIO,
Major General, The Adjutant General.
Distribution:
B (2); R (5); Bn and L (2).
(For explanation of symbols see FM 21-6.)
U. S. GOVERNMENT PRINTING OFFICE: 1942
455
1001896186