[United States Government Manual]
[May 30, 1997]
[Pages 588-596]
[From the U.S. Government Publishing Office, www.gpo.gov]




NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

8601 Adelphi Road, College Park, Maryland 20740-6001
Phone, 301-713-6800

Archivist of the United States                    John W. Carlin
Deputy Archivist of the United States             Lewis J. Bellardo

[[Page 589]]

Executive Director, National Historical           Gerald W. George
        Publications and Records Commission
Director of the Federal Register                  Raymond A. Mosley
Assistant Archivist for Regional Records          Richard L. Claypoole
        Services
Assistant Archivist for Presidential Libraries    David F. Peterson
Assistant Archivist for Records Services--        Michael J. Kurtz
        Washington, DC
Assistant Archivist for Human Resources and       L. Reynolds Cahoon
        Information Services
Assistant Archivist for Administrative Services   Adrienne C. Thomas
General Counsel                                   Elizabeth A. Pugh
Inspector General                                 Kelly A. Sisario
Director, Information Security Oversight Office   Steven Garfinkel

[For the National Archives and Records Administration statement of 
        organization, see the Federal Register of June 25, 1985, 50 FR 
        26278]

------------------------------------------------------------------------

The National Archives and Records Administration (NARA) ensures, for 
citizens and Federal officials, ready access to essential evidence that 
documents the rights of American citizens, the actions of Federal 
officials, and the national experience. It establishes policies and 
procedures for managing U.S. Government records and assists Federal 
agencies in documenting their activities, administering records 
management programs, scheduling records, and retiring noncurrent 
records. NARA accessions, arranges, describes, preserves, and provides 
access to the essential documentation of the three branches of 
Government; manages the Presidential Libraries system; and publishes the 
laws, regulations, and Presidential and other public documents. It also 
assists the Information Security Oversight Office, which manages Federal 
classification and declassification policies, and the National 
Historical Publications and Records Commission, which makes grants 
nationwide to help nonprofit organizations identify, preserve, and 
provide access to materials that document American history.


The National Archives and Records Administration is the successor agency 
to the National Archives Establishment, which was created in 1934 and 
subsequently incorporated into the General Services Administration as 
the National Archives and Records Service in 1949. NARA was established 
as an independent agency in the executive branch of the Government by 
act of October 19, 1984 (44 U.S.C. 2101 et seq.), effective April 1, 
1985.

Activities

Archival Program  The National Archives and Records Administration 
maintains the historically valuable records of the U.S. Government 
dating from the Revolutionary War era to the recent past; arranges and 
preserves records and prepares finding aids to facilitate their use; 
makes records available for use in research rooms in its facilities; 
answers written and oral requests for information contained in its 
holdings; and, for a fee, provides copies of records. In addition, many 
important records are available on microfilm. Historically valuable 
records created in the Washington, DC, area and in the custody of NARA 
are maintained in NARA facilities in the Washington, DC, area. 
Historically valuable records that are primarily of regional or local 
interest and in the custody of NARA are maintained in the NARA regional 
records services facilities (see ``Regional Records Services'' below).

For further information concerning records in the custody of NARA, 
contact the User Services Branch. Phone, 202-501-5400.

Presidential Libraries  Through the Presidential libraries, which are 
located at sites selected by the Presidents and

[[Page 590]]



[[Page 591]]

built with private funds, NARA preserves and makes available the records 
and personal papers of a particular President's administration. In 
addition to providing reference services on Presidential documents, each 
library prepares documentary and descriptive publications and operates a 
museum to exhibit documents, historic objects, and other memorabilia of 
interest to the public.
    The records of each President since Herbert Hoover are administered 
by NARA. While such records were once considered personal papers, all 
Presidential records created on or after January 20, 1981, are declared 
by law to be owned and controlled by the United States and are required 
to be transferred to NARA at the end of the administration, pursuant to 
the Presidential Records Act of 1978 (44 U.S.C. 2201 et seq.).

                      Presidential Libraries--National Archives and Records Administration                      
----------------------------------------------------------------------------------------------------------------
              Library                           City/Address                     Director            Telephone  
----------------------------------------------------------------------------------------------------------------
Herbert Hoover Library............  West Branch, IA 52358-0488..........  Timothy G. Walch......    319-643-5301
Franklin D. Roosevelt Library.....  Hyde Park, NY 12538-1999............  Verne W. Newton.......    914-229-8114
Harry S. Truman Library...........  Independence, MO 64050-1798.........  Larry J. Hackman......    816-833-1400
Dwight D. Eisenhower Library......  Abilene, KS 67410-2900..............  Daniel D. Holt........    913-263-4751
John F. Kennedy Library...........  Boston, MA 02125-3398...............  Bradley S. Gerratt....    617-929-4500
Lyndon B. Johnson Library.........  Austin, TX 78705-5702...............  Harry J. Middleton....    512-916-5137
Gerald R. Ford Library............  Ann Arbor, MI 48109-2114............  Richard Norton Smith..    313-741-2218
Gerald R. Ford Museum.............  Grand Rapids, MI 49504-5353.........  Richard Norton Smith..    616-451-9263
Nixon Presidential Materials Staff  College Park, MD 20740-6001.........  Karl Weissenbach,         301-713-6950
                                                                           Acting.                              
Jimmy Carter Library..............  Atlanta, GA 30307-1406..............  Donald B. Schewe......    404-331-3942
Ronald Reagan Library.............  Simi Valley, CA 93065-0666..........  Mark A. Hunt..........    805-522-8444
Bush Presidential Materials         College Station, TX 77840-1897......  David Alsobrook,          409-260-9554
 Project.                                                                  Acting.                              
----------------------------------------------------------------------------------------------------------------

For further information, contact the Office of Presidential Libraries. 
Phone, 301-713-6050.

Regional Records Services  Outside the Washington, DC, area, NARA 
operates a system of 10 regions comprised of individual regional records 
services facilities. Each of the 10 regional directors administers a 
program encompassing the full life cycle of records, including records 
management activities with records creators, disposal, archival 
accessioning, records processing, and access to records by the public. 
Historically valuable records that are primarily of regional or local 
interest are maintained in most of these facilities, which arrange and 
preserve the records and prepare finding aids to facilitate their use; 
make the records available for use in research rooms; answer written and 
oral requests for information contained in the holdings; and, for a fee, 
provide copies of the records. In addition, many important original 
records held in NARA facilities in the Washington, DC, area, are 
available in microform in most of these regional facilities.
    In addition to the archival holdings, most of these regional records 
services facilities maintain low-cost storage to which Federal agencies 
retire certain noncurrent records for specified periods. For such 
records, the regional records services facilities provide reference 
services, including loan or return of records to the agency of origin; 
prepare authenticated reproductions of documents; and furnish 
information from records. The facilities also dispose of records of 
transitory value and transfer into archival custody those that have 
enduring value. In addition, the facilities offer to Federal agencies in 
the region technical assistance workshops and advice on records 
creation, maintenance, storage, disposition, and vital records. 
Reimbursable microfilming services are available from some of the 
facilities.

[[Page 592]]



               Regional Records Services Facilities--National Archives and Records Administration               
                                     (A: Facility holding archival records)                                     
----------------------------------------------------------------------------------------------------------------
               City                              Address                       Director              Telephone  
----------------------------------------------------------------------------------------------------------------
NORTHEAST REGION                                                                                                
Headquarters......................  Waltham, MA.....................  Diane LeBlanc                 617-647-8745
Boston (A)........................  380 Trapelo Rd., Waltham, MA      ..........................    617-647-8104
                                     02154.                                                                     
Pittsfield........................  100 Dan Fox Dr., Pittsfield, MA   ..........................    413-445-6885
                                     01201-8230.                                                                
New York City (A).................  201 Varick St., New York, NY      ..........................    212-337-1301
                                     10014-4811.                                                                
Bayonne...........................  Bldg. 22, Military Ocean          ..........................    201-823-7161
                                     Terminal, Bayonne, NJ 07002-                                               
                                     5388.                                                                      
                                                                                                                
MID ATLANTIC REGION                                                                                             
Headquarters......................  Philadelphia, PA................  James W. Mouat                215-671-9027
Center City Philadelphia (A)......  900 Market St., Philadelphia, PA  ..........................    215-597-3000
                                     19107.                                                                     
Northeast Philadelphia............  14700 Townsend Rd.,               ..........................    215-671-9027
                                     Philadelphia, PA 19154.                                                    
                                                                                                                
SOUTHEAST REGION                                                                                                
Headquarters (A)..................  1557 St. Joseph Ave., East        Gayle P. Peters               404-763-7474
                                     Point, GA 30344.                                                           
                                                                                                                
GREAT LAKES REGION................                                                                              
Headquarters......................  Chicago, IL.....................  David E. Kuehl                773-581-7816
Chicago (A).......................  7358 S. Pulaski Rd., Chicago, IL  ..........................    773-581-9688
                                     60629.                                                                     
Dayton............................  3150 Springboro Rd., Dayton, OH   ..........................    513-225-2852
                                     45439.                                                                     
                                                                                                                
CENTRAL PLAINS REGION                                                                                           
Headquarters (A)..................  2312 E. Bannister Rd., Kansas     R. Reed Whitaker              816-926-7271
                                     City, MO 64131.                                                            
                                                                                                                
SOUTHWEST REGION                                                                                                
Headquarters (A)..................  501 W. Felix St., Ft. Worth, TX   Kent C. Carter                817-334-5515
                                     76115.                                                                     
                                                                                                                
ROCKY MOUNTAIN REGION                                                                                           
Headquarters......................  Bldg. 48, Denver Federal Ctr.,    Robert Svenningsen            303-236-0804
                                     Denver, CO 80225.                                                          
                                                                                                                
PACIFIC REGION                                                                                                  
Headquarters......................  San Bruno, CA...................  Sharon L. Roadway             415-876-9001
Laguna Niguel (A).................  1st Fl. E., 24000 Avila Rd.,      ..........................    714-360-2626
                                     Laguna Niguel, CA 92607.                                                   
San Francisco (A).................  1000 Commodore Dr., San Bruno,    ..........................    415-876-9001
                                     CA 94066.                                                                  
                                                                                                                
PACIFIC ALASKA REGION                                                                                           
Headquarters......................  Seattle, WA.....................  Steven M. Edwards             206-526-6503
Seattle (A).......................  6125 Sand Point Way NE.,          ..........................    206-526-6501
                                     Seattle, WA 98115.                                                         
Anchorage (A).....................  654 W. 3d Ave., Anchorage, AK     ..........................    907-271-2443
                                     99501.                                                                     
                                                                                                                
NATIONAL PERSONNEL                  RECORDS CENTER..................                                            
Headquarters......................  9700 Page Ave., St. Louis, MO     David L. Petree               314-538-4201
                                     63132.                                                                     
----------------------------------------------------------------------------------------------------------------

For further information, contact the Office of Regional Records 
Services. Phone, 301-713-7200.

Records Management  To ensure proper documentation of the organization, 
policies, and activities of the Government, NARA develops standards and 
guidelines for the management and disposition of recorded information. 
It appraises Federal records and approves records disposition schedules. 
It also inspects agency records and records management practices, 
develops records management training programs, provides guidance and 
assistance on proper records management, and provides for storage of 
inactive records. For agencies headquartered in the Washington, DC, 
vicinity, these functions are assigned to the Office of Records 
Services. The Washington National Records Center, part of the Office of 
Records Services, also provides tailored workshops and reimbursable 
micrographic services.

For further information, contact Records Management Programs. Phone, 
301-713-7100. For records center services in the Washington, DC, area, 
contact the Washington National Records Center. Phone, 301-457-7000.

Laws, Regulations, and Presidential Documents  The agency prepares and 
publishes a wide variety of public documents. Upon issuance, acts of 
Congress are published immediately in slip law (pamphlet) form and then 
cumulated and published for each session of Congress in the United 
States Statutes at Large.
    Each Federal workday, the Federal Register publishes (in both paper 
and electronic format) current Presidential proclamations and Executive 
orders, Federal agency regulations having general applicability and 
legal effect,

[[Page 593]]

proposed agency rules, and documents required by statute to be 
published. All Federal regulations in force are codified annually in the 
Code of Federal Regulations.
    Presidential speeches, news conferences, messages, and other 
materials released by the White House Office of the Press Secretary are 
published each week in the Weekly Compilation of Presidential Documents 
and annually in the Public Papers of the Presidents.
    The United States Government Manual, published annually in both 
paper and electronic format, serves as the official handbook of the 
Federal Government, providing extensive information on agencies of the 
legislative, judicial, and executive branches.

For further information, contact Customer Service, Office of the Federal 
Register. Phone, 202-523-5227. TDD, 202-523-5229. Fax, 202-523-6866. E-
mail, [email protected]

Public Programs  The agency has extensive education, exhibits, and 
publications programs that serve the general public, researchers, 
scholars, educators and their students, and Government. The Declaration 
of Independence, the Constitution, and the Bill of Rights are on 
permanent display in the Rotunda of the National Archives building in 
Washington, DC, and numerous other Federal documents on a wide variety 
of historical themes are exhibited in its other facilities nationwide. 
Educational programs vary from the elementary to the college and 
professional teaching levels, stressing the use of primary sources. Free 
and fee publications based on the holdings of the agency are available 
in both print and electronic formats, and range from general information 
leaflets to archival finding aids. Many of the high-interest subject 
area records are published in microform.

For further information, contact the Educational and Museum Programs 
Division. Phone, 202-501-5210. Fax, 202-219-1250.

Other Activities

National Archives Trust Fund Board  The National Archives Trust Fund 
Board receives funds from the sale of reproductions of historic 
documents and publications about the records, as well as from gifts and 
bequests. The Board invests these funds and uses income to support 
archival functions such as the preparation of publications that make 
information about historic records more widely available. Members of the 
Board are the Archivist of the United States, the Secretary of the 
Treasury, and the Chairman of the National Endowment for the Humanities.

For further information, contact the Secretary, National Archives Trust 
Fund Board. Phone, 301-713-6405.

National Historical Publications and Records Commission  The Commission 
is the grant-making affiliate of the National Archives and Records 
Administration. The Archivist of the United States chairs the Commission 
and makes grants on its recommendation. The Commission's 14 other 
members represent the President of the United States (2 appointees), the 
Federal Judiciary, the U.S. Senate and House of Representatives, the 
Departments of State and Defense, the Librarian of Congress, the 
American Association for State and Local History, the American 
Historical Association, the Association for Documentary Editing, the 
National Association of Government Archives and Records Administrators, 
the Organization of American Historians, and the Society of American 
Archivists.
    The Commission carries out a statutory mission to ensure 
understanding of our Nation's past by promoting, nationwide, the 
identification, preservation, and dissemination of essential historical 
documentation. Its grants help State and local archives, universities, 
historical societies, and other nonprofit organizations solve 
preservation problems, improve training and techniques, strengthen 
archival programs, preserve and process records collections, and provide 
access to them through the publication of finding aids

[[Page 594]]

and edited texts. The Commission works in partnership with a national 
network of State Historical Records Advisory Boards.

For further information, contact the National Historical Publications 
and Records Commission. Phone, 202-501-5600.

Sources of Information

Calendar of Events  The National Archives Calendar of Events is 
published monthly. To be added to the mailing list, call 301-713-7360. 
For a recorded announcement of events at the National Archives building 
and the National Archives at College Park, call 202-501-5000. The 
hearing impaired should call 202-501-5404 for events at the National 
Archives building and 301-713-7343 for events at the College Park 
building.

Congressional Affairs  The Congressional Affairs staff maintains contact 
with and responds to inquiries from congressional offices. Phone, 301-
713-7340. Fax, 301-713-7344.

Contracts  Individuals seeking to do business with NARA may obtain 
detailed information from the Acquisitions Services Division, National 
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001. Phone, 301-713-6755.

Educational Opportunities  The agency offers several courses on archival 
and records management principles and on using NARA resources.
    ``Going to the Source: An Introduction to Research in Archives,'' is 
an annual 4-day course on doing research in primary sources. The course 
provides experience with documents, microfilm, finding aids, and 
research methodology to researchers from such varied positions as public 
policy analysts, museum curators, and historical novelists. For further 
information, contact the Education Staff. Phone, 202-501-6303.
    ``Introduction to Genealogy'' is a half-day course offered several 
times a year in the Washington, DC, area to introduce genealogists to 
the records in NARA that can further their research in family history. 
There are also several half-day workshops each month that focus on 
specific aspects of genealogical research. For further information, 
contact the Education Staff at 202-501-6694. Most regional records 
services facilities also offer genealogy workshops. For more 
information, contact the individual facility or contact the Office of 
Regional Records Services at 301-713-7200.
    The secondary school program annually offers an 8-day workshop in 
the Washington, DC, area, ``Primarily Teaching,'' to introduce educators 
to the holdings of NARA and provide strategies for teaching with primary 
sources. For further information, contact the Education Staff. Phone, 
202-501-6729.
    The ``Modern Archives Institute'' is a 2-week course for archivists 
that introduces students to the principles and techniques of archival 
work. It is offered twice a year, in January and June, in the 
Washington, DC, area, for a fee. Students are advised to register 3 
months in advance. Inquiries should be sent to Staff Development 
Services, Room 1510, National Archives and Records Administration, 8601 
Adelphi Road, College Park, MD 20740-6001. Phone 301-713-7390.
    NARA offers 11 records management workshops in the Washington, DC, 
area, lasting from 1 day to 5 days. Most are designed for any Federal 
employee who has records management responsibility. Topics range from 
files maintenance to evaluating and promoting records management 
programs, and separate workshops are offered on audiovisual and 
electronic records. For further information, contact the Agency Services 
Staff at 301-713-6677. Similar training is offered by most regional 
records services facilities for Federal agency field employees. For 
further information, contact any regional records services facility, or 
contact the Office of Regional Records Services at 301-713-7200.
    A half-day program is offered by the Office of the Federal Register 
to provide public instruction on researching Federal regulations. The 
program, ``The Federal Register: What It Is and How To Use It,'' is 
conducted in Washington, DC, and in major regional cities. For further 
information, call 202-523-4534.
    The National Historical Publications and Records Commission 
cosponsors an ``Institute for the Editing of Historical

[[Page 595]]

Documents,'' a one-week summer training program at the University of 
Wisconsin, Madison. Admission is competitive.
    The Commission also offers an annual fellowship in documentary 
editing and an annual fellowship in archival administration. The 
editorial fellow works with a document publication project supported by 
or endorsed by the Commission. The archival fellow works at a historical 
records repository in areas such as appraisal, collection development, 
personnel administration, budget preparation, and external affairs. 
Fellows receive stipends and fringe benefits for a period of 9-10 
months. For application information, contact NHPRC, National Archives 
and Records Administration, 700 Pennsylvania Avenue, NW, Washington, DC 
20408-0001. Phone, 202-501-5610.

Electronic Access  Inquiries concerning the holdings and services of 
NARA can be made electronically. E-mail, [email protected]. 
Information about NARA and its holdings and publications is also 
available through the Internet, at http://www.nara.gov/.
    The National Archives and Records Administration maintains an 
interactive fax retrieval system that allows users to select and receive 
by fax a wide variety of agency-related information. To use the fax-on-
demand service, call 301-713-6905 from a fax machine handset and follow 
the voice instructions. One of the options that can be selected is a 
list of the available documents. There is no charge for using fax-on-
demand, other than for the long distance telephone charges users may 
incur.

Employment  For job opportunities nationwide, contact the nearest NARA 
facility or the Human Resources Operations Branch, Room 2004, 9700 Page 
Avenue, St. Louis, MO 63132. Phone, 800-827-4898 (toll free). TDD, 314-
538-4799.

Freedom of Information Act/Privacy Act Requests  Requests should be 
directed as follows:
    For administrative records of the National Archives and Records 
Administration, contact the NARA Freedom of Information Act/Privacy Act 
Officer, General Counsel Staff, National Archives at College Park, 8601 
Adelphi Road, College Park, MD 20740-6001. Phone, 301-713-6035. Fax, 
301-713-6040.
    For historically valuable records in the custody of the Office of 
Records Services, contact the Access and FOIA Staff, National Archives 
and Records Administration, 8601 Adelphi Road, College Park, MD 20740-
6001. Phone, 301-713-6620.
    For historically valuable records in the custody of a regional 
records services facility, contact the facility serving the appropriate 
region (see listing in the preceding text), or contact the Office of 
Regional Records Services at 301-713-7200.
    For historical records in the custody of a Presidential library, 
contact the library that has custody of the records (see listing in the 
preceding text).
    For records in the physical custody of the Washington National 
Records Center or the agency services activity of a regional records 
services facility, contact the Federal agency that transferred the 
records to the facility.

Museum Shops  Publications, document facsimiles, and souvenirs are 
available for sale at the National Archives building, at each 
Presidential library, and at some regional records services facilities.

Public Affairs  The Public Affairs staff maintains contact with and 
responds to inquiries from the media, issues press releases and other 
literature, and maintains contact with organizations representing the 
archival profession, scholarly organizations, and other groups served by 
NARA. Phone, 301-713-6000.

Publications  Agency publications, including facsimiles of certain 
documents, finding aids to records, and Prologue, a scholarly journal 
published quarterly, are available from the Product Sales Section 
(NWPS), NARA, Room G-9, 700 Pennsylvania Avenue, NW, Washington, DC 
20408-0001. Phone, 1-800-234-8861 (toll free) or 202-501-5235. Fax, 202-
501-7170.
    Records management publications are available from the Product Sales 
Section. Phone, 202-501-5235.

[[Page 596]]

    Publication information concerning laws, regulations, and 
Presidential documents is available from the Office of the Federal 
Register. Phone, 202-523-5227. Information is also available through the 
Federal Register Electronic News Delivery bulletin board. Phone (modem), 
202-523-1538. Internet (telnet), fedworld.gov.

Reference Services  Records are available for research purposes in 
reading rooms at the National Archives building, 700 Pennsylvania Avenue 
NW., Washington, DC (phone, 202-501-5400); at the National Archives at 
College Park, 8601 Adelphi Road, College Park, MD (phone, 301-713-6800); 
and at each Presidential library and regional records services facility 
that holds archival records (see listings in the preceding text). 
Written requests for information may be sent to any of these units. All 
requests for information and records may be addressed to NARA, Archives 
II, User Services Branch, Room 2400, 8601 Adelphi Rd, College Park, MD 
20470-6001. Phone, 301-713-6800. E-mail, [email protected].
    The Nixon Presidential Materials Staff is located at the National 
Archives at College Park, Room 1320. Some Nixon materials are available 
for public inspection, but researchers are advised to contact the staff 
in advance to ascertain the availability of materials before visiting 
the facility. Phone, 301-713-6950.

Speakers and Presentations  Community and school outreach programs are 
presented upon request. Interested groups in the Washington, DC, area 
should call 202-501-5205. Groups outside the Washington, DC, area should 
contact the regional records services facility or Presidential library 
in their areas (see listings in the preceding text).
    Education specialists present workshops at regional and national 
conferences of humanities professionals and as in-service training for 
teachers. For further information, contact the Education Staff. Phone, 
202-501-6729.

Teaching Materials  Education specialists have developed low-cost 
documentary teaching materials for classroom use. Each kit deals with an 
historical event or theme and includes document facsimiles and teaching 
aids. For further information, contact the Education Staff. Phone, 202-
501-6729.
Tours  Individuals or groups may request general or specialty tours 
behind the scenes at the National Archives building. Tours are given by 
reservation only, and individuals are requested to make reservations at 
least 3 weeks in advance. Tours are given at 10:15 a.m. or 1:15 p.m., 
Monday through Friday. Tours of the National Archives at College Park, 
MD, may also be arranged. Contact the Volunteer Office between 9 a.m. 
and 4 p.m., Monday through Friday. Phone, 202-501-5205.

Volunteer Service Opportunities  A wide variety of opportunities is 
available for volunteers. At the National Archives building and the 
National Archives at College Park, MD, volunteers conduct tours, provide 
information in the Exhibition Hall, work with staff archivists in 
processing historic documents, and serve as genealogical aides in the 
genealogical orientation room. For further information, call 202-501-
5205. Similar opportunities exist in the Presidential libraries and at 
the regional records services facilities that house archival records.

For further information, write or visit the National Archives and 
Records Administration, 700 Pennsylvania Avenue NW., Washington, DC 
20408-0001. Phone, 202-501-5400. E-mail, [email protected]. 
Internet, http://www.nara.gov/.