[United States Government Manual]
[May 30, 1997]
[Pages 588-596]
[From the U.S. Government Publishing Office, www.gpo.gov]
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
8601 Adelphi Road, College Park, Maryland 20740-6001
Phone, 301-713-6800
Archivist of the United States John W. Carlin
Deputy Archivist of the United States Lewis J. Bellardo
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Executive Director, National Historical Gerald W. George
Publications and Records Commission
Director of the Federal Register Raymond A. Mosley
Assistant Archivist for Regional Records Richard L. Claypoole
Services
Assistant Archivist for Presidential Libraries David F. Peterson
Assistant Archivist for Records Services-- Michael J. Kurtz
Washington, DC
Assistant Archivist for Human Resources and L. Reynolds Cahoon
Information Services
Assistant Archivist for Administrative Services Adrienne C. Thomas
General Counsel Elizabeth A. Pugh
Inspector General Kelly A. Sisario
Director, Information Security Oversight Office Steven Garfinkel
[For the National Archives and Records Administration statement of
organization, see the Federal Register of June 25, 1985, 50 FR
26278]
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The National Archives and Records Administration (NARA) ensures, for
citizens and Federal officials, ready access to essential evidence that
documents the rights of American citizens, the actions of Federal
officials, and the national experience. It establishes policies and
procedures for managing U.S. Government records and assists Federal
agencies in documenting their activities, administering records
management programs, scheduling records, and retiring noncurrent
records. NARA accessions, arranges, describes, preserves, and provides
access to the essential documentation of the three branches of
Government; manages the Presidential Libraries system; and publishes the
laws, regulations, and Presidential and other public documents. It also
assists the Information Security Oversight Office, which manages Federal
classification and declassification policies, and the National
Historical Publications and Records Commission, which makes grants
nationwide to help nonprofit organizations identify, preserve, and
provide access to materials that document American history.
The National Archives and Records Administration is the successor agency
to the National Archives Establishment, which was created in 1934 and
subsequently incorporated into the General Services Administration as
the National Archives and Records Service in 1949. NARA was established
as an independent agency in the executive branch of the Government by
act of October 19, 1984 (44 U.S.C. 2101 et seq.), effective April 1,
1985.
Activities
Archival Program The National Archives and Records Administration
maintains the historically valuable records of the U.S. Government
dating from the Revolutionary War era to the recent past; arranges and
preserves records and prepares finding aids to facilitate their use;
makes records available for use in research rooms in its facilities;
answers written and oral requests for information contained in its
holdings; and, for a fee, provides copies of records. In addition, many
important records are available on microfilm. Historically valuable
records created in the Washington, DC, area and in the custody of NARA
are maintained in NARA facilities in the Washington, DC, area.
Historically valuable records that are primarily of regional or local
interest and in the custody of NARA are maintained in the NARA regional
records services facilities (see ``Regional Records Services'' below).
For further information concerning records in the custody of NARA,
contact the User Services Branch. Phone, 202-501-5400.
Presidential Libraries Through the Presidential libraries, which are
located at sites selected by the Presidents and
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built with private funds, NARA preserves and makes available the records
and personal papers of a particular President's administration. In
addition to providing reference services on Presidential documents, each
library prepares documentary and descriptive publications and operates a
museum to exhibit documents, historic objects, and other memorabilia of
interest to the public.
The records of each President since Herbert Hoover are administered
by NARA. While such records were once considered personal papers, all
Presidential records created on or after January 20, 1981, are declared
by law to be owned and controlled by the United States and are required
to be transferred to NARA at the end of the administration, pursuant to
the Presidential Records Act of 1978 (44 U.S.C. 2201 et seq.).
Presidential Libraries--National Archives and Records Administration
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Library City/Address Director Telephone
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Herbert Hoover Library............ West Branch, IA 52358-0488.......... Timothy G. Walch...... 319-643-5301
Franklin D. Roosevelt Library..... Hyde Park, NY 12538-1999............ Verne W. Newton....... 914-229-8114
Harry S. Truman Library........... Independence, MO 64050-1798......... Larry J. Hackman...... 816-833-1400
Dwight D. Eisenhower Library...... Abilene, KS 67410-2900.............. Daniel D. Holt........ 913-263-4751
John F. Kennedy Library........... Boston, MA 02125-3398............... Bradley S. Gerratt.... 617-929-4500
Lyndon B. Johnson Library......... Austin, TX 78705-5702............... Harry J. Middleton.... 512-916-5137
Gerald R. Ford Library............ Ann Arbor, MI 48109-2114............ Richard Norton Smith.. 313-741-2218
Gerald R. Ford Museum............. Grand Rapids, MI 49504-5353......... Richard Norton Smith.. 616-451-9263
Nixon Presidential Materials Staff College Park, MD 20740-6001......... Karl Weissenbach, 301-713-6950
Acting.
Jimmy Carter Library.............. Atlanta, GA 30307-1406.............. Donald B. Schewe...... 404-331-3942
Ronald Reagan Library............. Simi Valley, CA 93065-0666.......... Mark A. Hunt.......... 805-522-8444
Bush Presidential Materials College Station, TX 77840-1897...... David Alsobrook, 409-260-9554
Project. Acting.
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For further information, contact the Office of Presidential Libraries.
Phone, 301-713-6050.
Regional Records Services Outside the Washington, DC, area, NARA
operates a system of 10 regions comprised of individual regional records
services facilities. Each of the 10 regional directors administers a
program encompassing the full life cycle of records, including records
management activities with records creators, disposal, archival
accessioning, records processing, and access to records by the public.
Historically valuable records that are primarily of regional or local
interest are maintained in most of these facilities, which arrange and
preserve the records and prepare finding aids to facilitate their use;
make the records available for use in research rooms; answer written and
oral requests for information contained in the holdings; and, for a fee,
provide copies of the records. In addition, many important original
records held in NARA facilities in the Washington, DC, area, are
available in microform in most of these regional facilities.
In addition to the archival holdings, most of these regional records
services facilities maintain low-cost storage to which Federal agencies
retire certain noncurrent records for specified periods. For such
records, the regional records services facilities provide reference
services, including loan or return of records to the agency of origin;
prepare authenticated reproductions of documents; and furnish
information from records. The facilities also dispose of records of
transitory value and transfer into archival custody those that have
enduring value. In addition, the facilities offer to Federal agencies in
the region technical assistance workshops and advice on records
creation, maintenance, storage, disposition, and vital records.
Reimbursable microfilming services are available from some of the
facilities.
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Regional Records Services Facilities--National Archives and Records Administration
(A: Facility holding archival records)
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City Address Director Telephone
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NORTHEAST REGION
Headquarters...................... Waltham, MA..................... Diane LeBlanc 617-647-8745
Boston (A)........................ 380 Trapelo Rd., Waltham, MA .......................... 617-647-8104
02154.
Pittsfield........................ 100 Dan Fox Dr., Pittsfield, MA .......................... 413-445-6885
01201-8230.
New York City (A)................. 201 Varick St., New York, NY .......................... 212-337-1301
10014-4811.
Bayonne........................... Bldg. 22, Military Ocean .......................... 201-823-7161
Terminal, Bayonne, NJ 07002-
5388.
MID ATLANTIC REGION
Headquarters...................... Philadelphia, PA................ James W. Mouat 215-671-9027
Center City Philadelphia (A)...... 900 Market St., Philadelphia, PA .......................... 215-597-3000
19107.
Northeast Philadelphia............ 14700 Townsend Rd., .......................... 215-671-9027
Philadelphia, PA 19154.
SOUTHEAST REGION
Headquarters (A).................. 1557 St. Joseph Ave., East Gayle P. Peters 404-763-7474
Point, GA 30344.
GREAT LAKES REGION................
Headquarters...................... Chicago, IL..................... David E. Kuehl 773-581-7816
Chicago (A)....................... 7358 S. Pulaski Rd., Chicago, IL .......................... 773-581-9688
60629.
Dayton............................ 3150 Springboro Rd., Dayton, OH .......................... 513-225-2852
45439.
CENTRAL PLAINS REGION
Headquarters (A).................. 2312 E. Bannister Rd., Kansas R. Reed Whitaker 816-926-7271
City, MO 64131.
SOUTHWEST REGION
Headquarters (A).................. 501 W. Felix St., Ft. Worth, TX Kent C. Carter 817-334-5515
76115.
ROCKY MOUNTAIN REGION
Headquarters...................... Bldg. 48, Denver Federal Ctr., Robert Svenningsen 303-236-0804
Denver, CO 80225.
PACIFIC REGION
Headquarters...................... San Bruno, CA................... Sharon L. Roadway 415-876-9001
Laguna Niguel (A)................. 1st Fl. E., 24000 Avila Rd., .......................... 714-360-2626
Laguna Niguel, CA 92607.
San Francisco (A)................. 1000 Commodore Dr., San Bruno, .......................... 415-876-9001
CA 94066.
PACIFIC ALASKA REGION
Headquarters...................... Seattle, WA..................... Steven M. Edwards 206-526-6503
Seattle (A)....................... 6125 Sand Point Way NE., .......................... 206-526-6501
Seattle, WA 98115.
Anchorage (A)..................... 654 W. 3d Ave., Anchorage, AK .......................... 907-271-2443
99501.
NATIONAL PERSONNEL RECORDS CENTER..................
Headquarters...................... 9700 Page Ave., St. Louis, MO David L. Petree 314-538-4201
63132.
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For further information, contact the Office of Regional Records
Services. Phone, 301-713-7200.
Records Management To ensure proper documentation of the organization,
policies, and activities of the Government, NARA develops standards and
guidelines for the management and disposition of recorded information.
It appraises Federal records and approves records disposition schedules.
It also inspects agency records and records management practices,
develops records management training programs, provides guidance and
assistance on proper records management, and provides for storage of
inactive records. For agencies headquartered in the Washington, DC,
vicinity, these functions are assigned to the Office of Records
Services. The Washington National Records Center, part of the Office of
Records Services, also provides tailored workshops and reimbursable
micrographic services.
For further information, contact Records Management Programs. Phone,
301-713-7100. For records center services in the Washington, DC, area,
contact the Washington National Records Center. Phone, 301-457-7000.
Laws, Regulations, and Presidential Documents The agency prepares and
publishes a wide variety of public documents. Upon issuance, acts of
Congress are published immediately in slip law (pamphlet) form and then
cumulated and published for each session of Congress in the United
States Statutes at Large.
Each Federal workday, the Federal Register publishes (in both paper
and electronic format) current Presidential proclamations and Executive
orders, Federal agency regulations having general applicability and
legal effect,
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proposed agency rules, and documents required by statute to be
published. All Federal regulations in force are codified annually in the
Code of Federal Regulations.
Presidential speeches, news conferences, messages, and other
materials released by the White House Office of the Press Secretary are
published each week in the Weekly Compilation of Presidential Documents
and annually in the Public Papers of the Presidents.
The United States Government Manual, published annually in both
paper and electronic format, serves as the official handbook of the
Federal Government, providing extensive information on agencies of the
legislative, judicial, and executive branches.
For further information, contact Customer Service, Office of the Federal
Register. Phone, 202-523-5227. TDD, 202-523-5229. Fax, 202-523-6866. E-
mail, [email protected]
Public Programs The agency has extensive education, exhibits, and
publications programs that serve the general public, researchers,
scholars, educators and their students, and Government. The Declaration
of Independence, the Constitution, and the Bill of Rights are on
permanent display in the Rotunda of the National Archives building in
Washington, DC, and numerous other Federal documents on a wide variety
of historical themes are exhibited in its other facilities nationwide.
Educational programs vary from the elementary to the college and
professional teaching levels, stressing the use of primary sources. Free
and fee publications based on the holdings of the agency are available
in both print and electronic formats, and range from general information
leaflets to archival finding aids. Many of the high-interest subject
area records are published in microform.
For further information, contact the Educational and Museum Programs
Division. Phone, 202-501-5210. Fax, 202-219-1250.
Other Activities
National Archives Trust Fund Board The National Archives Trust Fund
Board receives funds from the sale of reproductions of historic
documents and publications about the records, as well as from gifts and
bequests. The Board invests these funds and uses income to support
archival functions such as the preparation of publications that make
information about historic records more widely available. Members of the
Board are the Archivist of the United States, the Secretary of the
Treasury, and the Chairman of the National Endowment for the Humanities.
For further information, contact the Secretary, National Archives Trust
Fund Board. Phone, 301-713-6405.
National Historical Publications and Records Commission The Commission
is the grant-making affiliate of the National Archives and Records
Administration. The Archivist of the United States chairs the Commission
and makes grants on its recommendation. The Commission's 14 other
members represent the President of the United States (2 appointees), the
Federal Judiciary, the U.S. Senate and House of Representatives, the
Departments of State and Defense, the Librarian of Congress, the
American Association for State and Local History, the American
Historical Association, the Association for Documentary Editing, the
National Association of Government Archives and Records Administrators,
the Organization of American Historians, and the Society of American
Archivists.
The Commission carries out a statutory mission to ensure
understanding of our Nation's past by promoting, nationwide, the
identification, preservation, and dissemination of essential historical
documentation. Its grants help State and local archives, universities,
historical societies, and other nonprofit organizations solve
preservation problems, improve training and techniques, strengthen
archival programs, preserve and process records collections, and provide
access to them through the publication of finding aids
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and edited texts. The Commission works in partnership with a national
network of State Historical Records Advisory Boards.
For further information, contact the National Historical Publications
and Records Commission. Phone, 202-501-5600.
Sources of Information
Calendar of Events The National Archives Calendar of Events is
published monthly. To be added to the mailing list, call 301-713-7360.
For a recorded announcement of events at the National Archives building
and the National Archives at College Park, call 202-501-5000. The
hearing impaired should call 202-501-5404 for events at the National
Archives building and 301-713-7343 for events at the College Park
building.
Congressional Affairs The Congressional Affairs staff maintains contact
with and responds to inquiries from congressional offices. Phone, 301-
713-7340. Fax, 301-713-7344.
Contracts Individuals seeking to do business with NARA may obtain
detailed information from the Acquisitions Services Division, National
Archives at College Park, 8601 Adelphi Road, College Park, MD 20740-
6001. Phone, 301-713-6755.
Educational Opportunities The agency offers several courses on archival
and records management principles and on using NARA resources.
``Going to the Source: An Introduction to Research in Archives,'' is
an annual 4-day course on doing research in primary sources. The course
provides experience with documents, microfilm, finding aids, and
research methodology to researchers from such varied positions as public
policy analysts, museum curators, and historical novelists. For further
information, contact the Education Staff. Phone, 202-501-6303.
``Introduction to Genealogy'' is a half-day course offered several
times a year in the Washington, DC, area to introduce genealogists to
the records in NARA that can further their research in family history.
There are also several half-day workshops each month that focus on
specific aspects of genealogical research. For further information,
contact the Education Staff at 202-501-6694. Most regional records
services facilities also offer genealogy workshops. For more
information, contact the individual facility or contact the Office of
Regional Records Services at 301-713-7200.
The secondary school program annually offers an 8-day workshop in
the Washington, DC, area, ``Primarily Teaching,'' to introduce educators
to the holdings of NARA and provide strategies for teaching with primary
sources. For further information, contact the Education Staff. Phone,
202-501-6729.
The ``Modern Archives Institute'' is a 2-week course for archivists
that introduces students to the principles and techniques of archival
work. It is offered twice a year, in January and June, in the
Washington, DC, area, for a fee. Students are advised to register 3
months in advance. Inquiries should be sent to Staff Development
Services, Room 1510, National Archives and Records Administration, 8601
Adelphi Road, College Park, MD 20740-6001. Phone 301-713-7390.
NARA offers 11 records management workshops in the Washington, DC,
area, lasting from 1 day to 5 days. Most are designed for any Federal
employee who has records management responsibility. Topics range from
files maintenance to evaluating and promoting records management
programs, and separate workshops are offered on audiovisual and
electronic records. For further information, contact the Agency Services
Staff at 301-713-6677. Similar training is offered by most regional
records services facilities for Federal agency field employees. For
further information, contact any regional records services facility, or
contact the Office of Regional Records Services at 301-713-7200.
A half-day program is offered by the Office of the Federal Register
to provide public instruction on researching Federal regulations. The
program, ``The Federal Register: What It Is and How To Use It,'' is
conducted in Washington, DC, and in major regional cities. For further
information, call 202-523-4534.
The National Historical Publications and Records Commission
cosponsors an ``Institute for the Editing of Historical
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Documents,'' a one-week summer training program at the University of
Wisconsin, Madison. Admission is competitive.
The Commission also offers an annual fellowship in documentary
editing and an annual fellowship in archival administration. The
editorial fellow works with a document publication project supported by
or endorsed by the Commission. The archival fellow works at a historical
records repository in areas such as appraisal, collection development,
personnel administration, budget preparation, and external affairs.
Fellows receive stipends and fringe benefits for a period of 9-10
months. For application information, contact NHPRC, National Archives
and Records Administration, 700 Pennsylvania Avenue, NW, Washington, DC
20408-0001. Phone, 202-501-5610.
Electronic Access Inquiries concerning the holdings and services of
NARA can be made electronically. E-mail, [email protected].
Information about NARA and its holdings and publications is also
available through the Internet, at http://www.nara.gov/.
The National Archives and Records Administration maintains an
interactive fax retrieval system that allows users to select and receive
by fax a wide variety of agency-related information. To use the fax-on-
demand service, call 301-713-6905 from a fax machine handset and follow
the voice instructions. One of the options that can be selected is a
list of the available documents. There is no charge for using fax-on-
demand, other than for the long distance telephone charges users may
incur.
Employment For job opportunities nationwide, contact the nearest NARA
facility or the Human Resources Operations Branch, Room 2004, 9700 Page
Avenue, St. Louis, MO 63132. Phone, 800-827-4898 (toll free). TDD, 314-
538-4799.
Freedom of Information Act/Privacy Act Requests Requests should be
directed as follows:
For administrative records of the National Archives and Records
Administration, contact the NARA Freedom of Information Act/Privacy Act
Officer, General Counsel Staff, National Archives at College Park, 8601
Adelphi Road, College Park, MD 20740-6001. Phone, 301-713-6035. Fax,
301-713-6040.
For historically valuable records in the custody of the Office of
Records Services, contact the Access and FOIA Staff, National Archives
and Records Administration, 8601 Adelphi Road, College Park, MD 20740-
6001. Phone, 301-713-6620.
For historically valuable records in the custody of a regional
records services facility, contact the facility serving the appropriate
region (see listing in the preceding text), or contact the Office of
Regional Records Services at 301-713-7200.
For historical records in the custody of a Presidential library,
contact the library that has custody of the records (see listing in the
preceding text).
For records in the physical custody of the Washington National
Records Center or the agency services activity of a regional records
services facility, contact the Federal agency that transferred the
records to the facility.
Museum Shops Publications, document facsimiles, and souvenirs are
available for sale at the National Archives building, at each
Presidential library, and at some regional records services facilities.
Public Affairs The Public Affairs staff maintains contact with and
responds to inquiries from the media, issues press releases and other
literature, and maintains contact with organizations representing the
archival profession, scholarly organizations, and other groups served by
NARA. Phone, 301-713-6000.
Publications Agency publications, including facsimiles of certain
documents, finding aids to records, and Prologue, a scholarly journal
published quarterly, are available from the Product Sales Section
(NWPS), NARA, Room G-9, 700 Pennsylvania Avenue, NW, Washington, DC
20408-0001. Phone, 1-800-234-8861 (toll free) or 202-501-5235. Fax, 202-
501-7170.
Records management publications are available from the Product Sales
Section. Phone, 202-501-5235.
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Publication information concerning laws, regulations, and
Presidential documents is available from the Office of the Federal
Register. Phone, 202-523-5227. Information is also available through the
Federal Register Electronic News Delivery bulletin board. Phone (modem),
202-523-1538. Internet (telnet), fedworld.gov.
Reference Services Records are available for research purposes in
reading rooms at the National Archives building, 700 Pennsylvania Avenue
NW., Washington, DC (phone, 202-501-5400); at the National Archives at
College Park, 8601 Adelphi Road, College Park, MD (phone, 301-713-6800);
and at each Presidential library and regional records services facility
that holds archival records (see listings in the preceding text).
Written requests for information may be sent to any of these units. All
requests for information and records may be addressed to NARA, Archives
II, User Services Branch, Room 2400, 8601 Adelphi Rd, College Park, MD
20470-6001. Phone, 301-713-6800. E-mail, [email protected].
The Nixon Presidential Materials Staff is located at the National
Archives at College Park, Room 1320. Some Nixon materials are available
for public inspection, but researchers are advised to contact the staff
in advance to ascertain the availability of materials before visiting
the facility. Phone, 301-713-6950.
Speakers and Presentations Community and school outreach programs are
presented upon request. Interested groups in the Washington, DC, area
should call 202-501-5205. Groups outside the Washington, DC, area should
contact the regional records services facility or Presidential library
in their areas (see listings in the preceding text).
Education specialists present workshops at regional and national
conferences of humanities professionals and as in-service training for
teachers. For further information, contact the Education Staff. Phone,
202-501-6729.
Teaching Materials Education specialists have developed low-cost
documentary teaching materials for classroom use. Each kit deals with an
historical event or theme and includes document facsimiles and teaching
aids. For further information, contact the Education Staff. Phone, 202-
501-6729.
Tours Individuals or groups may request general or specialty tours
behind the scenes at the National Archives building. Tours are given by
reservation only, and individuals are requested to make reservations at
least 3 weeks in advance. Tours are given at 10:15 a.m. or 1:15 p.m.,
Monday through Friday. Tours of the National Archives at College Park,
MD, may also be arranged. Contact the Volunteer Office between 9 a.m.
and 4 p.m., Monday through Friday. Phone, 202-501-5205.
Volunteer Service Opportunities A wide variety of opportunities is
available for volunteers. At the National Archives building and the
National Archives at College Park, MD, volunteers conduct tours, provide
information in the Exhibition Hall, work with staff archivists in
processing historic documents, and serve as genealogical aides in the
genealogical orientation room. For further information, call 202-501-
5205. Similar opportunities exist in the Presidential libraries and at
the regional records services facilities that house archival records.
For further information, write or visit the National Archives and
Records Administration, 700 Pennsylvania Avenue NW., Washington, DC
20408-0001. Phone, 202-501-5400. E-mail, [email protected].
Internet, http://www.nara.gov/.