[United States Government Manual]
[May 31, 1996]
[Pages 589-596]
[From the U.S. Government Publishing Office, www.gpo.gov]


[[Page 589]]



NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

700 Pennsylvania Avenue, NW, Washington, DC 20408
Phone, 202-501-5400
Archivist of the United States                   John W. Carlin
Deputy Archivist of the United States            Lewis J. Bellardo
Executive Director, National Historical          Gerald W. George
    Publications and Records Commission
Assistant Archivist for Federal Records Centers  David F. Peterson
Assistant Archivist for Public Programs          Charles W. Bender, 
                                                     Acting
Director of the Federal Register                 Richard L. Claypoole
Assistant Archivist for Special and Regional      Raymond A. Mosley
    Archives
Assistant Archivist for Presidential Libraries   Lewis J. Bellardo, 
                                                     Acting
Assistant Archivist for Records Administration   James W. Moore
Assistant Archivist for the National Archives    Michael J. Kurtz
Assistant Archivist for Policy and Information   L. Reynolds Cahoon
    Resources Management Services
Assistant Archivist for Administrative Services  Adrienne C. Thomas
General Counsel                                  Elizabeth A. Pugh
Inspector General                                Kelly A. Sisario
Director, Information Security Oversight Office  Steven Garfinkel

[For the National Archives and Records Administration statement of 
organization, see the Federal Register of June 25, 1985, 50 FR 26278]

________________________________________________________________________
The National Archives and Records Administration (NARA) ensures, for 
citizens and Federal officials, ready access to essential evidence that 
documents the rights of American citizens, the actions of Federal 
officials, and the national experience. It establishes policies and 
procedures for managing U.S. Government records and assists Federal 
agencies in documenting their activities, administering records 
management programs, scheduling records, and retiring noncurrent records 
to Federal records centers. The National Archives and Records 
Administration accessions, arranges, describes, preserves, and provides 
access to the essential documentation of the three branches of 
Government; manages the Presidential Libraries system; and publishes the 
laws, regulations, and Presidential and other public documents. It also 
assists the Information Security Oversight Office in its management of 
Federal classification and declassification policies, and the National 
Historical Publications and Records Commission in its grant program for 
State and local records and edited publications of the papers of 
prominent Americans.

The National Archives and Records Administration was established by act 
of October 19, 1984 (44 U.S.C. 2101 et seq.), effective April 1, 1985, 
as an independent agency in the executive branch of the Government. It 
is the successor agency to the National Archives Establishment, which 
was created by act of June 19, 1934 (48 Stat. 1122) and subsequently 
incorporated into the General Services Administration as the National 
Archives and Records Service by section 104 of the Federal Property and 
Administrative Services Act of 1949 (63 Stat. 381).

Activities

Archival Program  The National Archives and Records Administration 
maintains the historically valuable records of the U.S. Government 
dating

[[Page 590]]

  
  
  
  
  
  
  


  
  
  
  
  
  
  

[[Page 591]]

from the Revolutionary War era to the recent past; arranges and 
preserves records and prepares finding aids to facilitate their use; 
makes records available for use in research rooms in all of its 
facilities; answers written and oral requests for information contained 
in its holdings; and, for a fee, provides copies of records. In 
addition, many important records are available on microfilm. Most of the 
historically valuable records in the custody of NARA are maintained in 
the Washington, DC, area. Records that are primarily of regional or 
local interest are, however, maintained in 13 regional archives, the 
locations of which are listed below.

                         Regional Archives--National Archives and Records Administration                        
----------------------------------------------------------------------------------------------------------------
                   City/Address                                       Director                       Telephone  
----------------------------------------------------------------------------------------------------------------
Anchorage, AK (654 W. 3d Ave., 99501).............  Thomas C. Wiltsey...........................    907-271-2441
New York, NY (201 Varick St., 10014)..............  Robert Morris...............................    212-337-1300
Chicago, IL (7358 S. Pulaski Rd., 60629)..........  Peter W. Bunce..............................    312-353-0162
Denver, CO (Denver Federal Ctr., 80225)...........  Joel Barker.................................    303-236-0817
East Point, GA (1557 St. Joseph Ave., 30344)......  Gayle P. Peters.............................    404-763-7477
Fort Worth, TX (501 W. Felix St., 76115)..........  Kent Carter.................................    817-334-5525
Kansas City, MO (2312 E. Bannister Rd., 64131)....  R. Reed Whitaker............................    816-926-6272
Laguna Niguel, CA (24000 Avila Rd., 92677)........  Diane Nixon.................................    714-360-2641
Philadelphia, PA (Rm. 1350, 900 Market St., 19107)  Robert J. Plowman...........................    215-597-3000
Pittsfield, MA (100 Dan Fox Dr., 01201)...........  Jean Nudd...................................    413-445-6885
San Bruno, CA (1000 Commodore Dr., 94066).........  Waverly Lowell..............................    415-876-9009
Seattle, WA (6125 Sand Point Way NE., 98115)......  Phillip E. Lothyan..........................    206-526-6507
Waltham, MA (380 Trapelo Rd., 02154)..............  James K. Owens..............................    617-647-8100
----------------------------------------------------------------------------------------------------------------

For further information concerning records in the custody of NARA, 
contact the User Services Branch. Phone, 202-501-5400.

Presidential Libraries  Through the Presidential libraries, which are 
located at sites selected by the Presidents and built with private 
funds, NARA preserves and makes available the records and personal 
papers of a particular President's administration. In addition to 
providing reference services on Presidential documents, each library 
prepares documentary and descriptive publications and operates a museum 
to exhibit documents, historic objects, and other memorabilia of 
interest to the public.
    The records of each President since Herbert Hoover are administered 
by NARA. While such records were once considered personal papers, all 
Presidential records created on or after January 20, 1981, are declared 
by law to be owned and controlled by the United States and are required 
to be transferred to NARA at the end of the administration, pursuant to 
the Presidential Records Act of 1978 (44 U.S.C. 2201 et seq.).

                      Presidential Libraries--National Archives and Records Administration                      
----------------------------------------------------------------------------------------------------------------
              Library                          Address                       Director                Telephone  
----------------------------------------------------------------------------------------------------------------
Herbert Hoover Library.............  West Branch, IA 52358......  Timothy G. Walch..............    319-643-5301
Franklin D. Roosevelt Library......  Hyde Park, NY 12538........  Verne W. Newton...............    914-229-8114
Harry S. Truman Library............  Independence, MO 64050.....  Larry J. Hackman..............    816-833-1400
Dwight D. Eisenhower Library.......  Abilene, KS 67410..........  Daniel D. Holt................    913-263-4751
John F. Kennedy Library............  Boston, MA 02125...........  Bradley S. Gerratt............    617-929-4545
Lyndon B. Johnson Library..........  Austin, TX 78705...........  Harry J. Middleton............    512-916-5137
Gerald R. Ford Library.............  Ann Arbor, MI 48109........  Richard Norton Smith..........    313-741-2218
Gerald R. Ford Museum..............  Grand Rapids, MI 49504.....  Richard Norton Smith..........    616-451-9263
Nixon Presidential Materials Staff.  College Park, MD 20740-6001  Karl Weissenbach, Acting......    301-713-6950
Jimmy Carter Library...............  Atlanta, GA 30307..........  Donald B. Schewe..............    404-331-3942
Ronald Reagan Library..............  Simi Valley, CA 93065......  Mark A. Hunt..................    805-522-8444
Bush Presidential Materials Project  College Station, TX 77840..  David Alsobrook, Acting.......    409-260-9554
----------------------------------------------------------------------------------------------------------------

For further information, contact the Office of Presidential Libraries. 
Phone, 202-501-5700.

[[Page 592]]

Federal Records Centers  Federal agencies retire certain noncurrent 
records to low-cost storage in Federal Records Centers in accordance 
with established disposition schedules. The centers provide reference 
services, including loan or return of records to the agency of origin; 
prepare authenticated reproductions of documents; and furnish 
information from records. The centers dispose of records of transitory 
value and transfer to the Office of the National Archives those that 
have enduring value. The centers also offer technical assistance 
workshops and advice on file maintenance, storage, records disposition 
practices, and vital records. Reimbursable microfilming services are 
available from most centers.

  Federal Records Centers--National Archives and Records Administration 
------------------------------------------------------------------------
          City/Address                   Director            Telephone  
------------------------------------------------------------------------
Bayonne, NJ (Bldg. 22, Military  Karen L. Lucas, Acting.    201-823-7161
 Ocean Terminal, 07002).                                                
Chicago, IL (7358 S. Pulaski     David E. Kuehl.........    312-353-0164
 Rd., 60629).                                                           
Dayton, OH (3150 Springboro      Denis Pauskauskas......    513-225-2878
 Rd., 45439).                                                           
Denver, CO (Bldg. 48, Denver     Robert Svenningsen.....    303-236-0801
 Federal Ctr., 80225).                                                  
East Point, GA (1557 St. Joseph  James J. McSweeney.....    404-763-7438
 Ave., 30344).                                                          
Fort Worth, TX (Bldg. 1, Fort    James W. Mouat.........    817-334-5515
 Worth Federal Ctr., 76115).                                            
Kansas City, MO (2312 E.         John J. Allshouse......    816-926-7271
 Bannister Rd., 64131).                                                 
Laguna Niguel, CA (24000 Avila   Sharon L. Roadway......    714-360-2626
 Rd., 92677).                                                           
Philadelphia, PA (14700          David S. Weber.........    215-951-5588
 Townsend Rd., 19151).                                                  
Pittsfield, MA (100 Dan Fox      Gregory L. Schildmeyer.    413-445-6885
 Dr., 01201).                                                           
San Bruno, CA (1000 Commodore    David D. Drake.........    415-876-9015
 Dr., 94066).                                                           
Seattle, WA (6125 Sand Point     Steven M. Edwards......    206-526-6503
 Way NE., 98115).                                                       
St. Louis, MO (National          David L. Petree........    314-538-4201
 Personnel Records Ctr., 9700                                           
 Page Ave., 63132).                                                     
Suitland, MD (Washington         Ferris Stovel..........    301-457-7000
 National Records Ctr., 4205                                            
 Suitland Rd., 20409).                                                  
Waltham, MA (380 Trapelo Rd.,    Diane LeBlanc..........    617-647-8745
 02154).                                                                
------------------------------------------------------------------------

For further information, contact the Office of Federal Records Centers. 
Phone, 301-713-7200.

Records Administration  To ensure proper documentation of the 
organization, policies, and activities of the Government, NARA develops 
standards and guidelines for the management and disposition of recorded 
information. It appraises Federal records and approves records 
disposition schedules. It also monitors archival records not in NARA 
custody, inspects agency records and records management practices, 
develops records management training programs, and provides guidance and 
assistance on proper records management.

For further information, contact the Office of Records Administration. 
Phone, 301-713-7100.

Laws, Regulations, and Presidential Documents  The agency prepares and 
publishes a wide variety of public documents. Upon issuance, acts of 
Congress are published immediately in slip law (pamphlet) form and then 
cumulated and published for each session of Congress in the United 
States Statutes at Large.
    Each Federal workday, the Federal Register publishes (in both paper 
and electronic format) current Presidential proclamations and Executive 
orders, Federal agency regulations having general applicability and 
legal effect, proposed agency rules, and documents required by statute 
to be published. All Federal regulations in force are codified annually 
in the Code of Federal Regulations.
    Presidential speeches, news conferences, messages, and other 
materials released by the White House Office of the Press Secretary are 
published each week in the Weekly Compilation of Presidential Documents 
and annually in the Public Papers of the Presidents.
    The United States Government Manual, published annually, serves as 
the official handbook of the Federal Government, providing extensive 
information on agencies of the legislative, judicial, and executive 
branches.

[[Page 593]]

For further information, contact Customer Service, Office of the Federal 
Register. Phone, 202-523-5227. TDD, 202-523-5229. Fax, 202-523-6866.

Public Programs  The agency has extensive education, exhibits, and 
publications programs that serve the general public, researchers, 
scholars, educators and their students, and Government. The Declaration 
of Independence, the Constitution, and the Bill of Rights are on 
permanent display in the Rotunda of the National Archives building in 
Washington, DC, and numerous other Federal documents on a wide variety 
of historical themes are exhibited in its other facilities nationwide. 
Educational programs vary from the elementary to the college and 
professional teaching levels, stressing the use of primary sources. Free 
and fee publications based on the holdings of the agency are available 
in both print and electronic formats, and range from general information 
leaflets to archival finding aids. Many of the high-interest subject 
area records are published in microform.

For further information, contact the Office of Public Programs. Phone, 
202-501-5200. Fax, 202-219-1250.

Other Activities

National Archives Trust Fund Board  The National Archives Trust Fund 
Board receives funds from the sale of reproductions of historic 
documents and publications about the records, as well as from gifts and 
bequests. The Board invests these funds and uses income to support 
archival functions such as the preparation of publications that make 
information about historic records more widely available. Members of the 
Board are the Archivist of the United States, the Secretary of the 
Treasury, and the Chairman of the National Endowment for the Humanities.

For further information, contact the Secretary, National Archives Trust 
Fund Board. Phone, 301-713-6405.

National Historical Publications and Records Commission  The agency 
supports the initiatives of this statutory commission in making plans, 
estimates, and recommendations for historical works and in cooperating 
with and encouraging various non-Federal agencies and institutions in 
gathering and publishing papers and other documents important for the 
study of American history. The Commission awards grants to promote a 
variety of historically oriented projects, such as archival programs, 
documentary publications projects, and archival and editorial education.
    The Commission provides grant money for printed and microfilm 
publications of the papers of important American diplomats, politicians, 
reformers, scientists, and labor figures, as well as corporate and 
organizational records. A subsidy program provides grants to nonprofit 
presses to help support publication costs of sponsored editions.
    The Commission makes grants to State and local governments, 
historical societies, archives, libraries, and associations for the 
preservation, arrangement, and description of historical records.
    Educational programs sponsored by the Commission include an 
institute to train scholars in documentary editing and fellowships in 
the fields of documentary editing and archival administration.

For further information, contact the National Historical Publications 
and Records Commission. Phone, 202-501-5600.

Sources of Information

Calendar of Events  The National Archives Calendar of Events is 
published monthly. To be added to the mailing list, call 202-501-5525. 
For a recorded announcement of events at the National Archives building 
and the National Archives at College Park, call 202-501-5000. For the 
hearing impaired, call 202-501-5450 for the announcement of events at 
the National Archives building and 301-713-7343 for events at the 
College Park building.
Congressional Affairs  The Congressional Affairs staff maintains contact 
with and responds to inquiries

[[Page 594]]

from congressional offices. Phone, 202-501-5506. Fax, 202-273-3139.
Contracts  Individuals seeking to do business with NARA may obtain 
detailed information from the Acquisitions Staff, National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone, 
301-713-6755.
Educational Opportunities  Several courses are offered on archival and 
records management principles and on using the resources of the 
institution.
    ``Going to the Source: An Introduction to Research in Archives,'' is 
an annual 4-day course on doing research in primary sources. The course 
provides experience with documents, microfilm, finding aids, and 
research methodology to researchers from such varied positions as public 
policy analysts, museum curators, and historical novelists. For further 
information, contact the Education Branch by calling 202-501-6729.
    ``Introduction to Genealogy'' is a half-day course offered several 
times a year to introduce genealogists to the records in NARA that can 
further their research in family history. There are also several half-
day workshops each month that focus on specific aspects of genealogical 
research. For further information, contact the Education Branch by 
calling 202-501-6172.
    The secondary school program annually offers an 8-day workshop, 
``Primarily Teaching,'' to introduce educators to the holdings of NARA 
and provide strategies for teaching with primary sources. For further 
information, contact the Education Branch by calling 202-501-6729.
    The ``Modern Archives Institute'' is a 2-week course for archivists 
that introduces students to the principles and techniques of archival 
work. It is offered twice a year, in January and June, for a fee. 
Students are advised to register 3 months in advance. Inquiries should 
be sent to the Professional Development and Training Staff, National 
Archives and Records Administration, 8601 Adelphi Road, Room 3110, 
College Park, MD 20740-6001. Phone 301-713-7390.
    A 2-day files improvement workshop and a 3-day records disposition 
workshop are designed for any Federal Government employee with 
responsibility for the records creation, filing, and disposition 
process. For further information, contact the Agency Services Division. 
Phone, 301-713-7100. Similar training is offered by the Federal records 
centers for agency field employees. For further information, contact any 
Federal records center (see listing in the preceding text).
    A half-day program is offered by the Office of the Federal Register 
to provide public instruction on researching Federal regulations. The 
program, ``The Federal Register: What It Is and How To Use It,'' is 
conducted in Washington, DC, and in major regional cities. For further 
information, call 202-523-4534.
    The National Historical Publications and Records Commission 
``Institute for the Editing of Historical Documents'' is held for 2 
weeks each summer at the University of Wisconsin, Madison. Admission is 
competitive, and applicants should hold a master's degree in American 
history or American studies or have equivalent training. The cost of 
tuition is $350.
    The Commission also offers three fellowships annually in advanced 
documentary editing and two fellowships in mid-level archival 
administration. The editorial fellows work with document publication 
projects supported or endorsed by the Commission. The archival fellows 
work at a historical records repository in such areas as appraisal, 
collection development, personnel administration, budget preparation, 
and external affairs. The fellows receive stipends and fringe benefits 
for a 9- to 10-month period. The fellowships are jointly funded by the 
Commission and the Andrew W. Mellon Foundation. Contact the National 
Historical Publications and Records Commission, National Archives and 
Records Administration, Washington, DC 20408. Phone, 202-501-5600.
Electronic Access to Information  Inquiries concerning the holdings and 
services of NARA can be made electronically. E-mail, 
[email protected]. Information about NARA and its holdings is also 
available through the NARA gopher and

[[Page 595]]

web server, CLIO. Gopher, gopher.nara.gov:70. Internet, http://
www.nara.gov/.
    The National Archives and Records Administration maintains an 
interactive fax retrieval system that allows users to select and receive 
by fax a wide variety of agency-related information. To use the fax-on-
demand service, call 301-713-6905 from a fax machine handset and follow 
the voice instructions. One of the options that can be selected is a 
list of the available documents. There is no charge for using fax-on-
demand, other than for telephone service.
Employment  For job opportunities nationwide, contact the nearest NARA 
facility or the Human Resources Services Division, Room 2002, 9700 Page 
Avenue, St. Louis, MO 63132. Phone, 800-634-4898 (toll free). TDD, 314-
538-4799.
Freedom of Information Act/Privacy Act Requests  Requests should be 
directed as follows:
    For administrative records of the National Archives and Records 
Administration, contact Administrative Service, National Archives at 
College Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone, 
301-713-6750. Fax, 301-713-7389.
    For historical records in the custody of the Office of the National 
Archives, contact the Office of the National Archives, National Archives 
at College Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone, 
301-713-7000.
    For historical records in the custody of a Presidential library, 
contact the library that has custody of the records (see listing in the 
preceding text).
    For records in the custody of the Federal records centers, contact 
the Federal agency that transferred the records to the Federal records 
center.
Museum Shops  Publications, document facsimiles, and souvenirs are 
available for sale at the National Archives building, at each 
Presidential library, and at some regional archives.
Public Affairs  The Public Affairs staff maintains contact with and 
responds to inquiries from the media, issues press releases and other 
literature, and maintains contact with organizations representing the 
archival profession, scholarly organizations, and other groups served by 
NARA. Phone, 202-501-5525.
Publications  Agency publications, including facsimiles of certain 
documents, finding aids to records, microfilm copies of many important 
records, and Prologue, a scholarly journal published quarterly, are 
available from the Publications Distribution Staff (NECD), NARA, Room G-
9, Washington, DC 20408. Phone, 1-800-234-8861 (toll free) or 202-501-
5235. Fax, 202-501-7170.
    Records management publications are available from the Office of 
Records Administration. Phone, 301-713-7100.
    Publication information concerning laws, regulations, and 
Presidential documents is available from the Office of the Federal 
Register. Phone, 202-523-5227. Information is also available through the 
Federal Register Electronic News Delivery bulletin board. Phone (modem), 
202-523-1538. Internet (telnet), fedworld.gov.
Records Administration Information Center  For information regarding 
records management, contact the Center. Phone, 301-713-6677.
Reference Services  Records are available for research purposes in 
reading rooms at the National Archives building, 700 Pennsylvania Avenue 
NW., Washington, DC (phone, 202-501-5400); at the National Archives at 
College Park, 8601 Adelphi Road, College Park, MD (phone, 301-713-6800); 
and at each Presidential library, Federal records center, and regional 
archives (see listings in the preceding text). Written requests for 
information may be sent to any of these units. All requests for 
information and records may be addressed to NARA, User Services 
Division, Room 3360, 8601 Adelphi Rd, College Park, MD 20470-6001. 
Phone, 301-713-6800. E-mail, [email protected].
    The Nixon Presidential Materials Staff is located at the National 
Archives at College Park, Room 1320. Some Nixon materials are available 
for public inspection, but researchers are advised to contact the staff 
in advance to

[[Page 596]]

ascertain the availability of materials before visiting the facility. 
Phone, 301-713-6950.
Speakers and Presentations  Community and school outreach programs are 
presented upon request. Interested groups in the Washington, DC, area 
should call 202-501-5205. Groups outside the Washington, DC, area should 
contact the regional archives or Presidential library in their areas 
(see listings in the preceding text).
    Education specialists present workshops at regional and national 
conferences of humanities professionals and as in-service training for 
teachers. For further information, contact the Education Branch by 
calling 202-501-6729.
Teaching Materials  Education specialists have developed low-cost 
documentary teaching materials for classroom use. Each kit deals with an 
historical event or theme and includes document facsimiles and teaching 
aids. For further information, contact the Education Branch by calling 
202-501-6729.
Tours  Individuals or groups may request general or specialty tours 
behind the scenes at the National Archives building. Tours are given by 
reservation only, and individuals are requested to make reservations at 
least 3 weeks in advance. Tours are given at 10:15 a.m. or 1:15 p.m., 
Monday through Friday. Tours of the National Archives at College Park, 
MD, may also be arranged. Contact the Volunteer Office between 9 a.m. 
and 4 p.m., Monday through Friday. Phone, 202-501-5205.
Volunteer Service Opportunities  A wide variety of opportunities is 
available for volunteers. At the National Archives building and the 
National Archives at College Park, MD, volunteers conduct tours, provide 
information in the Exhibition Hall, work with staff archivists in 
processing historic documents, and serve as genealogical aides in the 
genealogical orientation room. For further information, call 202-501-
5205. Similar opportunities exist in the Presidential libraries and at 
some of the regional archives.

For further information, write or visit the National Archives and 
Records Administration, 700 Pennsylvania Avenue NW., Washington, DC 
20408. Phone, 202-501-5400. E-mail, [email protected]. Internet, 
http://www.nara.gov/.

________________________________________________________________________