[United States Government Manual]
[July 01, 1995]
[Pages 612-619]
[From the U.S. Government Publishing Office, www.gpo.gov]
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Seventh Street and Pennsylvania Avenue NW., Washington, DC 20408
Phone, 202-501-5400
Archivist of the United States John W. Carlin
Deputy Archivist of the United States Ralph C. Bledsoe,
Acting
Executive Director, National Historical Gerald W. George
Publications and Records Commission
Assistant Archivist for Federal Records Centers David F. Peterson
Assistant Archivist for Public Programs Linda N. Brown
Director of the Federal Register Richard L. Claypoole
Assistant Archivist for Special and Regional Raymond A. Mosley
Archives
Assistant Archivist for Presidential Libraries Richard A. Jacobs,
Acting
Assistant Archivist for Records Administration James W. Moore
Assistant Archivist for the National Archives Michael J. Kurtz
Assistant Archivist for Policy and Information Ralph C. Bledsoe
Resources Management Services
Assistant Archivist for Administrative Services Adrienne C. Thomas
Inspector General Robert C. Taylor,
Acting
[For the National Archives and Records Administration statement of
organization, see the Federal Register of June 25, 1985, 50 FR 26278]
________________________________________________________________________
The National Archives and Records Administration establishes policies
and procedures for managing U.S. Government records. The National
Archives assists Federal agencies in documenting their activities,
administering records management programs, scheduling records, and
retiring noncurrent records to Federal Records Centers. The agency
accessions, arranges, describes, preserves, and makes available to the
public the historically valuable records of the three branches of
Government; manages the Presidential Libraries system; assists the
National Historical Publications and Records Commission in its grant
program for State and local records and edited publications of the
papers of prominent Americans; and publishes the laws, regulations, and
Presidential and other public documents.
[[Page 613]]
[[Page 614]]
The National Archives and Records Administration was established by act
of October 19, 1984 (44 U.S.C. 2101 et seq.), effective April 1, 1985,
as an independent agency in the executive branch of the Government. It
is the successor agency to the National Archives Establishment, which
was created by act of June 19, 1934 (48 Stat. 1122), and subsequently
incorporated into the General Services Administration as the National
Archives and Records Service by section 104 of the Federal Property and
Administrative Services Act of 1949 (63 Stat. 381), approved June 30,
1949.
Activities
Archival Program The National Archives maintains the historically
valuable records of the U.S. Government dating from the Revolutionary
War era to the recent past; arranges and preserves records and prepares
finding aids to facilitate their use; makes records available for use in
research rooms in all of its facilities; answers written and oral
requests for information contained in its holdings; and, for a fee,
provides copies of records. In addition, many important records are
available on microfilm. Most of the historically valuable records in the
agency's custody are maintained in the Washington, DC, area. Records
that are primarily of regional or local interest are, however,
maintained in 13 regional archives, the locations of which are listed
below.
Regional Archives--National Archives and Records Administration
----------------------------------------------------------------------------------------------------------------
City/Address Director Telephone
----------------------------------------------------------------------------------------------------------------
Anchorage, AK (654 W. 3d Ave., 99501)............. Thomas C. Wiltsey........................... 907-271-2441
New York, NY (201 Varick St., 10014).............. Robert Morris............................... 212-337-1300
Chicago, IL (7358 S. Pulaski Rd., 60629).......... Peter W. Bunce.............................. 312-581-7816
Denver, CO (Denver Federal Ctr., 80225)........... Joel Barker................................. 303-236-0817
East Point, GA (1557 St. Joseph Ave., 30344)...... Gayle P. Peters............................. 404-763-7477
Fort Worth, TX (501 W. Felix St., 76115).......... Kent Carter................................. 817-334-5525
Kansas City, MO (2312 E. Bannister Rd., 64131).... R. Reed Whitaker............................ 816-926-6272
Laguna Niguel, CA (24000 Avila Rd., 92677)........ Diane Nixon................................. 714-643-4241
Philadelphia, PA (9th and Market Sts., 19107)..... Robert J. Plowman........................... 215-597-3000
Pittsfield, MA (100 Dan Fox Dr., 01201)........... Jean Nudd.................................. 413-445-6885
San Bruno, CA (1000 Commodore Dr., 94066)......... Waverly Lowell.............................. 415-876-9018
Seattle, WA (6125 Sand Point Way NE., 98115)...... Phillip E. Lothyan.......................... 206-526-6507
Waltham, MA (380 Trapelo Rd., 02154).............. James K. Owens.............................. 617-647-8100
----------------------------------------------------------------------------------------------------------------
For further information concerning records in the National Archives,
contact the Reference Services Branch. Phone, 202-501-5400.
Presidential Libraries Through the Presidential libraries, which are
located at sites selected by the Presidents and built with private
funds, the agency preserves and makes available the records and personal
papers of a particular President's administration. In addition to
providing reference services on Presidential documents, each library
prepares documentary and descriptive publications and operates a museum
to exhibit documents, historic objects, and other memorabilia of
interest to the public.
The records of each President since Herbert Hoover are administered
by the agency. Once considered personal papers, all Presidential records
created on or after January 20, 1981, are declared by law to be owned
and controlled by the United States and are required to be transferred
to the National Archives at the end of the administration, pursuant to
the Presidential Records Act of 1978 (44 U.S.C. 2201 et seq.).
Presidential Libraries--National Archives and Records Administration
----------------------------------------------------------------------------------------------------------------
Library Address Director Telephone
----------------------------------------------------------------------------------------------------------------
Herbert Hoover Library............. West Branch, IA 52358...... Timothy G. Walch, Acting...... 319-643-5301
[[Page 615]]
Franklin D. Roosevelt Library...... Hyde Park, NY 12538........ Verne W. Newton............... 914-229-8114
Harry S. Truman Library............ Independence, MO 64050..... Larry J. Hackman.............. 816-833-1400
Dwight D. Eisenhower Library....... Abilene, KS 67410.......... Daniel D. Holt................ 913-263-4751
John F. Kennedy Library............ Boston, MA 02125........... Bradley Gerratt............... 617-929-4545
Lyndon B. Johnson Library.......... Austin, TX 78705........... Harry J. Middleton............ 512-482-5137
Gerald R. Ford Library............. Ann Arbor, MI 48109........ Frank H. Mackaman............. 313-741-2218
Gerald R. Ford Museum.............. Grand Rapids, MI 49504..... James R. Kratsas.............. 616-451-9263
Nixon Presidential Materials Staff. Washington, DC 20408....... William H. Cunliffe, Acting... 301-713-6950
Jimmy Carter Library............... Atlanta, GA 30307.......... Donald B. Schewe.............. 404-331-3942
Ronald Reagan Library.............. Simi Valley, CA 93065...... Richard N. Smith.............. 805-522-8444
Bush Presidential Materials Project College Station, TX 77840.. David Alsobrook, Acting....... 409-260-9554
----------------------------------------------------------------------------------------------------------------
For further information, contact the Office of Presidential Libraries.
Phone, 202-501-5700.
Federal Records Centers Federal agencies retire certain noncurrent
records to low-cost storage in Federal records centers in accordance
with established disposition schedules. The centers provide reference
services, including loan or return of records to the agency of origin;
prepare authenticated reproductions of documents; and furnish
information from records. The Federal records centers dispose of records
of transitory value and transfer to the Office of the National Archives
those that have enduring value. The centers also offer technical
assistance workshops and advice on file maintenance, storage, records
disposition practices, and vital records. Reimbursable microfilming
services are available from most centers.
Federal Records Centers--National Archives and Records Administration
------------------------------------------------------------------------
City/Address Director Telephone
------------------------------------------------------------------------
Bayonne, NJ (Bldg. 22, Military Karen L. Lucas, Acting. 201-823-7161
Ocean Terminal, 07002).
Chicago, IL (7358 S. Pulaski David E. Kuehl......... 312-353-0164
Rd., 60629).
Dayton, OH (3150 Springboro Denis Pauskauskas...... 513-225-2878
Rd., 45439).
Denver, CO (Bldg. 48, Denver Robert Svenningsen..... 303-236-0801
Federal Ctr., 80225).
East Point, GA (1557 St. Joseph William R. Craig, 404-763-7438
Ave., 30344). Acting.
Fort Worth, TX (Bldg. 1, Fort James W. Mouat......... 817-334-5515
Worth Federal Ctr., 76115).
Kansas City, MO (2312 E. John J. Allshouse...... 816-926-7271
Bannister Rd., 64131).
Laguna Niguel, CA (24000 Avila Sharon L. Roadway...... 714-643-4220
Rd., 92677).
Philadelphia, PA (14700 David S. Weber......... 215-951-5588
Townsend Rd., 19151).
Pittsfield, MA (100 Dan Fox Gregory L. Schildmeyer. 413-445-6885
Dr., 01201).
San Bruno, CA (1000 Commodore David D. Drake......... 415-876-9015
Dr., 94066).
Seattle, WA (6125 Sand Point Steven M. Edwards...... 206-526-6503
Way NE., 98115).
St. Louis, MO (National David L. Petree........ 314-538-4201
Personnel Records Ctr., 9700
Page Ave., 63132).
Suitland, MD (Washington Ferris Stovel.......... 301-457-7000
National Records Ctr., 4205
Suitland Rd., 20409).
Waltham, MA (380 Trapelo Rd., Diane Leblanc.......... 617-457-7000
02154).
------------------------------------------------------------------------
For further information, contact the Office of Federal Records Centers.
Phone, 301-713-7200.
Records Administration The agency develops standards and guidelines for
the management and disposition of recorded information to ensure proper
documentation of the organization, policies, and activities of the
Government. It appraises Federal records and approves records
disposition schedules. It also monitors archival records not in the
agency's custody, inspects agency records and records management
practices, develops records management training programs, and provides
guidance and assistance with respect to proper records management.
For further information, contact the Office of Records Administration.
Phone, 301-713-7100.
Laws, Regulations, and Presidential Documents The agency prepares and
publishes a wide variety of public documents. Upon issuance, acts of
Congress are published immediately in slip law (pamphlet) form and then
cumulated and published for each session of Congress in the United
States Statutes at Large.
[[Page 616]]
Each Federal workday, the Federal Register publishes current
Presidential proclamations and Executive orders, Federal agency
regulations having general applicability and legal effect, proposed
agency rules, and documents that are required by statute to be
published. All Federal regulations in force are published annually in
codified form in the Code of Federal Regulations.
Presidential speeches, news conferences, messages, and other
materials made public by the White House are published each week in the
Weekly Compilation of Presidential Documents and annually in the Public
Papers of the Presidents.
The Codification of Presidential Proclamations and Executive Orders
furnishes, in one comprehensive source, proclamations and Executive
orders having general applicability and continuing legal effect, with
effective amendments incorporated into their texts. The most current
volume covers the period from April 13, 1945, to January 20, 1989.
The United States Government Manual, published annually, serves as
the official handbook of the Federal Government, providing extensive
information on agencies of the legislative, judicial, and executive
branches.
For further information, contact the Office of the Federal Register.
Phone, 202-523-4534; TDD, 202-523-5229; Fax, 202-523-6866.
Public Programs The agency has an extensive exhibits program. The
Declaration of Independence, Constitution, and Bill of Rights are on
permanent display in the National Archives Building. The 1297 Magna
Carta, on indefinite loan, is also on display. The agency exhibits
numerous other documents on a variety of historical themes in its other
facilities.
For further information, contact the Office of Public Programs. Phone,
202-501-5200.
Other Activities
National Archives Trust Fund Board The National Archives Trust Fund
Board receives monies from the sale of reproductions of historic
documents, audiovisual materials, and publications about the records, as
well as gifts. The Board invests these funds and uses income to support
archival functions such as the preparation of publications that make
information about historic records more widely available. Members of the
Board are the Archivist of the United States, the Secretary of the
Treasury, and the Chairman of the National Endowment for the Humanities.
For further information, contact the Secretary, National Archives Trust
Fund Board. Phone, 301-713-6405.
National Historical Publications and Records Commission The agency
supports the initiatives of this statutory commission in making plans,
estimates, and recommendations for historical works and in cooperating
with and encouraging various non-Federal agencies and institutions in
gathering and publishing papers and other documents important for the
study of American history. The Commission awards grants to promote a
variety of historically oriented projects, such as archival programs,
documentary publications projects, and archival and editorial education.
The Commission provides grant money for printed and microfilm
publications of the papers of important American diplomats, politicians,
reformers, scientists, and labor figures, as well as corporate and
organizational records. A subsidy program provides grants to nonprofit
presses to help support publication costs of sponsored editions.
The Commission makes grants to State and local governments,
historical societies, archives, libraries, and associations for the
preservation, arrangement, and description of historical records.
Educational programs sponsored by the Commission include an
institute to train scholars in documentary editing, and fellowships in
the fields of documentary editing and archival administration.
[[Page 617]]
For further information, contact the National Historical Publications
and Records Commission. Phone, 202-501-5600.
Sources of Information
Calendar of Events The National Archives Calendar of Events is
published monthly. To be added to the mailing list, call 202-501-5525.
For a recorded announcement of events at the National Archives Building
and the National Archives at College Park, call 202-501-5000. For the
hearing impaired, call 202-501-5450 for the announcement of events at
the Archives Building and 301-713-7343 for events at the College Park
building.
Speakers and Presentations Community and school outreach programs are
presented upon request. Interested groups in the Washington, DC, area
should call 202-501-5205. Groups outside the Washington, DC, area should
contact the regional archive or Presidential library in their areas (See
listings on pages 614 and 615, respectively).
Education specialists present workshops at regional and national
conferences of humanities professionals and as in-service training for
teachers. For further information, contact the Education Branch by
calling 202-501-6729.
Publications Agency publications, including facsimiles of certain
documents, finding aids to the records, microfilm copies of many
important records, and Prologue, a scholarly journal published
quarterly, are available from the Publications Distribution Staff
(NECD), National Archives, Room G-9, Washington, DC 20408. Phone, 1-800-
234-8861 (toll free) or 202-501-5235. Fax, 202-501-7170. Records
management publications are available from the Office of Records
Administration by calling 301-713-7100.
Teaching Materials Education specialists have developed low-cost
documentary teaching materials for classroom use. Each kit deals with an
historical event or theme and includes document facsimiles and teaching
aids. For further information, contact the Education Branch by calling
202-501-6729.
Tours Individuals or groups may request general or specialty tours
behind the scenes at the National Archives Building. The tours are given
by reservation only, and individuals are requested to make reservations
at least 3 weeks in advance. The tours are given at 10:15 a.m. or 1:15
p.m., Monday through Friday. Call 202-501-5205 between 9 a.m. and 4
p.m., Monday through Friday, to make reservations. Tours of the National
Archives at College Park, MD, may be arranged by calling the number
above between 9 a.m. and 4 p.m., Monday through Friday.
Audiovisual Sales and Rentals The National Audiovisual Center, which
distributes federally produced motion pictures, filmstrips, slide sets,
and video and audio tapes, was transferred from the National Archives
and Records Administration to the National Technical Information
Service, Department of Commerce. For information about available
products and services, call 1-800-553-NTIS (toll free).
Museum Shops Publications, document facsimiles, and souvenirs are
available for sale in the National Archives Building, at each
Presidential library, and at some regional archives.
Educational Opportunities Several courses are offered on archival and
records management principles and on using the resources of the
institution.
``Going to the Source: An Introduction to Research in Archives,'' is
a 4-day, annual course on doing research in primary sources. The course
provides experience with documents, microfilm, finding aids, and
research methodology to researchers from such varied positions as public
policy analysts, museum curators, and historical novelists. For further
information, contact the Education Branch by calling 202-501-6729.
``Introduction to Genealogy'' is a half-day course offered several
times a year to introduce genealogists to the records in the National
Archives that can further their research in family history. There are
[[Page 618]]
also several half-day workshops each month that focus on specific
aspects of genealogical research. For further information, contact the
Education Branch by calling 202-501-6172.
The secondary school program annually offers an 8-day workshop,
``Primarily Teaching,'' to introduce educators to the holdings of the
National Archives and provide strategies for teaching with primary
sources. For further information, contact the Education Branch by
calling 202-501-6729.
The ``Modern Archives Institute'' is a 2-week course for archivists
that introduces students to the principles and techniques of archival
work. It is offered twice a year, in February and June, for a fee.
Students are advised to register 3 months in advance. Inquiries should
be sent to the Professional Development and Training Staff, National
Archives and Records Administration, 8601 Adelphi Road, Room 3110,
College Park, MD 20740-6001. Phone 301-713-7390.
A 2-day files improvement workshop and a 3-day records disposition
workshop are designed for any Federal Government employee with
responsibility for the records creation, filing, and disposition
process. For further information, contact the Agency Services Division.
Phone, 301-713-7100. Similar training is offered by the Federal records
centers for agency field employees. For further information, contact any
Federal records center listed on page 615.
A half-day program is offered by the Office of the Federal Register
to provide public instruction on how to research Federal regulations
that directly affect them. The program, ``The Federal Register: What It
Is And How To Use It,'' is conducted in Washington, DC, and in major
regional cities. For further information, call 202-523-4534.
The National Historical Publications and Records Commission
Institute for the Editing of Historical Documents is held for 2 weeks
each summer at the University of Wisconsin, Madison. Admission is
competitive and applicants should hold a masters degree in American
history or American studies or have equivalent training. Tuition is
$350. The Commission also offers three fellowships annually in advanced
documentary editing and two fellowships in mid-level archival
administration. The editorial fellows work with document publication
projects supported or endorsed by the Commission. The archival fellows
work at a historical records repository in such areas as appraisal,
collection development, personnel administration, budget preparation,
and external affairs. The fellows receive stipends and fringe benefits
for a 9- to 10-month period. The fellowships are jointly funded by the
Commission and the Andrew W. Mellon Foundation. For further information,
contact the National Historical Publications and Records Commission,
National Archives and Records Administration, Washington, DC 20408.
Phone, 202-501-5600.
Volunteer Service Opportunities A wide variety of opportunities are
available for volunteers. At the National Archives Building and the
National Archives at College Park, MD, volunteers conduct tours, provide
information in the Exhibition Hall, work with staff archivists in
processing historic documents, and serve as genealogical aides in the
genealogical orientation room. For further information, call 202-501-
5205. Similar opportunities exist in the Presidential libraries and at
some of the regional archives.
Congressional and Public Affairs Congressional Affairs maintains
contact with, and responds to, inquiries from congressional offices. For
congressional inquiries, call 202-501-5506. Fax, 202-273-3139.
Public Affairs maintains contact with and responds to media
inquiries and issues press releases and other literature. For media
inquiries call 202-501-5525. Public Affairs also maintains contact with
organizations representing the archival profession, scholarly
organizations, and other groups served by the National Archives.
Reference Services Records are available for research purposes in
reading rooms at the National Archives Building, Seventh Street and
[[Page 619]]
Pennsylvania Avenue NW., Washington, DC; at the National Archives at
College Park, 8601 Adelphi Road, College Park, MD; at the Washington
National Records Center in Suitland, MD; and at each Presidential
library, Federal records center, and regional archives. Written requests
for information may be sent to any of these units; however, if
uncertainty exists as to which unit in Washington, DC, and Maryland to
address, send reference requests to the National Archives, User Services
Division, Room 3360, 8601 Adelphi Rd, College Park, MD 20470-6001.
The Nixon Presidential Materials Staff also has a reading room at
the National Archives at College Park, located in room 1320 (phone, 301-
713-6950). Some Nixon materials are available for public inspection, but
researchers are advised to contact the staff in advance to ascertain the
availability of materials before visiting the facility. Requests for
additional information should be directed to the Reference Services
Branch, National Archives and Records Administration, Washington, DC
20408. Phone, 202-501-5400.
Inquiries concerning the holdings and services of the National
Archives can be made electronically. The e-mail address is
inquire@arch2.nara.gov. In addition, information about the National
Archives and its holdings is available on the Internet via the NARA
gopher, CLIO. To access CLIO via the Internet, point your gopher client
at gopher.nara.gov, port 70 (the default). To access the National
Archives gopher CLIO via the World Wide Web point your gopher client at
www.nara.gov. A third service, fax-on-demand, is an interactive fax
retrieval system that allows users to select and receive by fax a wide
variety of agency-related information. To use the fax-on-demand service,
call 301-713-6905 from the fax machine handset and follow the voice
instructions. One of the options that can be selected is a list of the
available documents. There is no charge for using fax-on-demand, other
than for telephone service.
Freedom of Information Act/Privacy Act Requests Requests should be
directed as follows:
Administrative records of the National Archives and Records
Administration: Administrative Service, National Archives at College
Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone, 301-713-
6750. Fax, 301-713-7389.
Historical records in the custody of the Office of the National
Archives: Office of the National Archives, National Archives at College
Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone, 301-713-
7000.
Historical records in the custody of a Presidential library: the
library that has custody of the records (See pages 614 and 615 for
addresses.).
Records in the custody of the Federal records centers: the Federal
agency that transferred the records to the Federal records center.
Contracts Individuals seeking to do business with the agency may obtain
detailed information from the Acquisitions Staff, National Archives at
College Park, 8601 Adelphi Road, College Park, MD 20740-6001. Phone,
301-713-6755.
Employment For job opportunities nationwide, contact the nearest agency
facility or the Personnel Operations Branch, Room 2002, 9700 Page
Boulevard, St. Louis, MO 63132. Phone, 800-634-4898 (toll free); TDD,
314-538-4799.
Records Administration Information Center Upon request, the Records
Administration Information Center provides individualized assistance in
answering records management questions. For further information, call
301-713-6677.
For further information, write or visit the National Archives and
Records Administration, Seventh Street and Pennsylvania Avenue NW.,
Washington, DC 20408. Phone, 202-501-5400.