Executive Office of the President: Major Procurements for Calendar Years
1990 to 1993 (Fact Sheet, 09/16/94, GAO/GGD-94-138FS).
This fact sheet provides information on procurements made by the White
House since January 1, 1990. GAO focused on contracts that were awarded
under procedures using other than full and open competition and the
reasons for restricting competition. For each major competition made
during calendar years 1990 to 1993, GAO provides the date of the
procurement; the goods or services acquired; whether the contract had
sole or limited sources; and, if so, the reasons for restricting the
competition.
--------------------------- Indexing Terms -----------------------------
REPORTNUM: GGD-94-138FS
TITLE: Executive Office of the President: Major Procurements for
Calendar Years 1990 to 1993
DATE: 09/16/94
SUBJECT: Government procurement
Procurement procedures
Sole source procurement
Competitive procurement
Competition limitation
Federal procurement policies
Procurement evaluation
Procurement records
Contractor selection
Selected source contracts
IDENTIFIER: SBA 8(a) Program
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Cover
================================================================ COVER
Fact Sheet for the Ranking Minority Member, Committee on Government
Operations, House of Representatives
September 1994
EXECUTIVE OFFICE OF THE PRESIDENT
- MAJOR PROCUREMENTS FOR CALENDAR
YEARS 1990 TO 1993
GAO/GGD-94-138FS
EOP Procurements
Abbreviations
=============================================================== ABBREV
CEQ - Council on Environmental Quality
CICA - Competition in Contracting Act
EC - European Community
EOP - Executive Office of the President
FAR - Federal Acquisition Regulation
FMD - Financial Management Division
GSA - General Services Administration
IRMD - Information Resources Management Division
JMMFF - James Madison Memorial Fellowship Foundation
NAFTA - North American Free Trade Agreement
NSA - National Security Agency
NSPC - National Space Council
OA - Office of Administration
OMB - Office of Management and Budget
ONDCP - Office of National Drug Control Policy
OPD - Office of Policy Development
OSTP - Office of Science and Technology Policy
PC - personal computer
PFIAB - President's Foreign Intelligence Advisory Board
SBA - Small Business Administration
SCIF - sensitive compartmentalized information facility
UNCED - United Nations Conference on Environment and Development
USIP - United States Institute of Peace
USTR - United States Trade Representative
VPR - Vice President's Residence
WHO - White House Office
Letter
=============================================================== LETTER
B-257117
September 16, 1994
The Honorable William F. Clinger, Jr.
Ranking Minority Member
Committee on Government Operations
House of Representatives
Dear Mr. Clinger:
This fact sheet is in response to your request that we obtain certain
information on procurements made by the Executive Office of the
President (EOP) since January 1, 1990. You were interested in
identifying the extent to which EOP contracts have been awarded under
procedures using other than full and open competition and the reasons
for restricting competition. Specifically, for each major
procurement made during calendar years 1990 to 1993, you asked for
the date of the procurement, the goods or services acquired, whether
the contract was sole or limited sourced, and, if so, the reasons for
restricting competition.
SCOPE AND METHODOLOGY
------------------------------------------------------------ Letter :1
As agreed with your office, we obtained information on contracts over
$25,000 awarded by the EOP Office of Administration between January
1, 1990, and December 31, 1993. EOP officials told us that the
Procurement Branch in the EOP Office of Administration generally
contracts for EOP procurements over $25,000, but other EOP units make
smaller procurements through purchase orders. We did not include
such purchase orders in our review.
We reviewed all Office of Administration (OA) procurement files
within our scope and extracted the following information for each
contract: (1) the date the contract was awarded, (2) the contract
number, (3) the name of the contractor, (4) the end-user agency
within the EOP, (5) the goods or services purchased, (6) the contract
value, (7) the type of competition used, and (8) the reasons noted in
the contract file for restricting competition where other than full
and open competition procedures were used. With respect to contract
value, we used the highest of the estimated award value for the
projected life of the contract, amended estimated value, or total
obligations.
A significant portion (37 percent) of the contracts we reviewed
involved multiyear obligations. Because the total estimated value of
these contracts generally was higher than the initial contract award
value, we obtained information on contract value by (1) dollar
obligations in the year the contract was awarded and (2) the total
estimated value for the expected life of the contract. The total
estimated contract values do not necessarily correspond to actual
expenditures or funds appropriated for those purposes for any year or
in total.
As agreed with your office, we did not evaluate the legitimacy of the
reasons given for restricting competition or determine if the EOP
adhered to federal procurement laws and regulations in awarding these
contracts. We categorized contracts by the type of competition, the
reasons for restricting competition, and the types of goods and
services procured.
We interviewed officials of OA and the White House Counsel's Office
to determine the organizational responsibility for major EOP
procurements and to establish the universe of documents to be
reviewed. To verify that we reviewed all contracts over $25,000
awarded by the OA Procurement Branch during the period covered by our
review, we obtained a list from the OA Financial Management Division
(FMD) showing all disbursements over $25,000 for OA contracts and
purchase orders from January 1, 1990, to December 31, 1993. On the
basis of the information provided by FMD, we determined that all
contracts within the scope of our work had been made available for
our review.\1
The FMD data also showed that OA used General Services Administration
(GSA) schedules contracts to make 168 purchases over $25,000 during
the time period covered by our review, at a total cost of $11.3
million. When agencies purchase from GSA schedules, they are
procuring goods and services from vendors selected by GSA under
competitive procedures for direct ordering by individual agencies.
In addition, the FMD list included seven open market purchase orders
issued between January 1, 1990, and December 31, 1993, and ranged in
value from $25,000 to $48,606. However, we determined that only one
had an initial purchase value of $25,000 or more and that it was paid
with donated rather than appropriated funds. The remaining six
purchase orders were issued initially for amounts less than $25,000
and subsequently amended to increase the purchase total.
Consequently, none of the open market purchase orders fell within the
scope of our review.
In addition, EOP officials provided partial documentation on three
other contracts for telephone equipment and services. One contract
was awarded in 1990 and two in 1992. Although these contracts
involved obligations of OA funds, they were not awarded by the OA
procurement staff. Since the contracts were not awarded by the OA
procurement staff, the available documentation was incomplete and we
did not include these contracts in our review. (This issue is
discussed further in the agency comments section.)
We did our work between January and August 1994 at the EOP in
Washington, D.C., in accordance with generally accepted government
auditing standards. We discussed the information presented in this
fact sheet with EOP officials and included their comments and
clarifications where appropriate.
--------------------
\1 The FMD listing reflected one contract with an initial award value
of $8,317 for which subsequent modifications in excess of $25,000
each were issued, resulting in a cumulative value of $76,517. Since
the purpose of our work was to determine the level of competition for
procurements with an initial award value of $25,000 or more, we
determined that this contract did not fall within our scope.
BACKGROUND
------------------------------------------------------------ Letter :2
According to the Federal Acquisition Regulation (FAR), by which the
Competition in Contracting Act (CICA) of 1984 (P.L. 98-369, July 18,
1984) is implemented, there are three levels of competition:
full and open competition, under which all responsible sources are
permitted to compete for government contracts;
full and open competition after exclusion of sources, under which
agencies are required to use competitive contracting procedures
but may restrict competition to (1) small businesses; (2) firms
located in labor surplus areas; or (3) small; disadvantaged
businesses under the Small Business Administration 8(a) Program.
Agencies also may exclude particular sources in order to ensure
alternate sources of supply; and
other than full and open competition, under which agencies may
contract without providing for full and open competition. For
purposes of our review, we have categorized such contracts as
either limited or sole source depending on whether offers were
solicited from two or more sources or just one source,
respectively. Under the FAR, agencies are expected to solicit
offers from as many potential sources as is practical but may,
if justified, solicit from and negotiate with only one source.
Generally, agencies are required to obtain full and open competition
when procuring property or services, and must justify using other
than full and open competition by certifying that one or more of the
following conditions authorized under CICA and FAR apply: (1) the
goods or services needed are available from only one responsible
source and no other supplies or services will satisfy agency
requirements; (2) the agency's need is of an unusual and compelling
urgency; (3) the agency considers it necessary to contract with a
particular source or sources to achieve industrial mobilization, or
to promote certain essential engineering, development, or research
capability; (4) other than competitive procedures are required under
the terms of an international agreement; (5) procurement through
another executive agency or from a specified source is authorized
expressly by statute or the agency's need is for a brand name
commercial item for authorized resale; (6) disclosure of the agency's
needs would compromise national security unless the agency is
permitted to limit the number of sources; or (7) the head of the
agency determines that using full and open competition is not in the
public interest.
RESULTS
------------------------------------------------------------ Letter :3
EOP awarded a total of 77 contracts over $25,000 during calendar
years 1990 to 1993. In the summary information that follows, we
excluded from the 77 contracts two 1993 telephone contracts shown in
appendix I, table I.4, with a combined value of $25.1 million. The
1993 telephone contracts replaced the 1990 and 1992 telephone
contracts that were not awarded by OA, which were not included in our
review. We reasoned that the comparison of 1993 OA contracts to
other years within our scope would be more balanced if the 1993
telephone contracts were excluded from the summary information. The
remaining 75 contracts that are summarized in the next section had a
total estimated value of $60.7 million. All of the detailed
information you requested for each procurement is shown in appendix I
and includes (1) the total estimated dollar value of contracts
awarded by type of competition, (2) the number of contracts by type
of competition, (3) the reasons given for restricting competition,
and (4) the types of goods and services procured.
DOLLAR VALUE OF CONTRACTS BY
TYPE OF COMPETITION
---------------------------------------------------------- Letter :3.1
We categorized the 75 contracts on the basis of their total estimated
dollar value according to 4 categories of competition. About 49
percent of the $60.7 million total was awarded using full and open
competition, 37 percent under full and open competition after
exclusion of sources, 4 percent under limited source competition, and
11 percent on a sole source basis, as displayed in figure 1. The
percentages in each competition category varied by year, as shown in
figure 2.
Figure 1: Dollar Value of EOP
Contracts Over $25,000 by Type
of Competition for Calendar
Years 1990 to 1993
(See figure in printed
edition.)
Source: EOP procurement files.
Figure 2: Dollar Value of EOP
Contracts Over $25,000 by Type
of Competition and by Calendar
Year
(See figure in printed
edition.)
Source: EOP procurement files.
The percentage distribution for each procurement category and year
and the applicable dollar values are summarized in table 1.
Table 1
Dollar Value of EOP Contracts Over
$25,000 by Type of Competition for
Calendar Years 1990 to 1993
(Dollars in thousands)
Ca
le
nd Percen Percen Percen Percen
ar Total t t t t
ye value\ Dollar of Dollar of Dollar of Dollar of
ar a value total value total value total value total
-- ------ -------- ------ -------- ------ -------- ------ -------- ------
19 $5,100 $143 3% $0 0% $1,169 23% $3,788 74%
90
19 18,551 3,588 19 14,040 76 75 0 849 5
91
19 34,679 25,248 73 8,186 24 114 0 1,131 3
92
19 2,328 459 20 0 0 857 37 1,012 43
93
==================================================================================
To $60,65 $29,438 49% $22,226 37% $2,215 4% $6,780 11%
t 8
a
l
\
b
----------------------------------------------------------------------------------
\a In establishing the total dollar value of each contract, we used
the highest of the estimated award value for the projected life of
the contract, the amended estimated value, or total obligations.
Since we were requested to obtain information on the basis of actual
contract values, current dollars were used.
\b Totals may not add due to rounding.
Source: EOP procurement files.
Of the 75 contracts, 28 (37 percent) involved multiyear obligations,
including several multiyear contracts where costs are expected to be
spread out over several years. Actual first year costs, i.e., funds
obligated during the year contracts were awarded, were $18.1 million
for the 75 contracts, as shown in table 2.
Table 2
Funds Obligated During Years Contracts
Were Awarded
(Dollars in thousands)
Total Number of Total
Calendar number of multiyear estimated First year
year contracts contracts value costs\a
------------ ---------- ---------- ---------- ----------
1990 19 7 $5,100 $2,693
1991 20 11 18,551 6,605
1992 21 9 34,679 6,723
1993 15 1 2,329 2,060
============================================================
Totals\b 75 28 $60,659 $18,081
------------------------------------------------------------
\a First-year costs are based on obligations made in the year the
contract was awarded. Multiyear contracts are subject to
cancellation prior to expiration of the projected life of the
contract.
\b Totals may not add due to rounding.
Source: EOP procurement files.
NUMBER OF CONTRACTS AWARDED
BY TYPE OF COMPETITION
---------------------------------------------------------- Letter :3.2
We also categorized the procurement data on the basis of the numbers
of contracts awarded. The percentages in each category of
competition changed considerably, particularly with respect to the
sole source category. As shown in figure 3, 12 percent of all 75 EOP
contracts from 1990 to 1993 were awarded under full and open
competition, another 12 percent under full and open competition after
exclusion of sources, about 19 percent under limited competition, and
57 percent on a sole source basis. Again, the percentages in each
category varied by year as shown in figure 4.
Figure 3: Number of EOP
Contracts Over $25,000 by Type
of Competition for Calendar
Years 1990 to 1993
(See figure in printed
edition.)
Note: Totals may not add due to rounding.
Source: EOP procurement files.
Figure 4: Number of EOP
Contracts Over $25,000 by Type
of Competition and by Calendar
Year
(See figure in printed
edition.)
Note: Totals may not add due to rounding.
Source: EOP procurement files.
The percentage distribution of total contracts for each procurement
category and year and the numbers of contracts are summarized in
table 3.
Table 3
Number of EOP Contracts Over $25,000 by
Type of Competition for Calendar Years
1990 to 1993
Ca
le
nd Number Percen Number Percen Number Percen Number Percen
ar Total of t of t of t of t
ye number of contrac of contrac of contrac of contrac of
ar contracts ts total ts total ts total ts total
-- ----------- ------- ------ ------- ------ ------- ------ ------- ------
19 19 1 5% 0 0% 7 37% 11 58%
90
19 20 3 15 6 30 2 10 9 45
91
19 21 3 14 3 14 2 10 13 62
92
19 15 2 13 0 0 3 20 10 67
93
===================================================================================
To 75 9 12% 9 12% 14 19% 43 57%
t
a
l
-----------------------------------------------------------------------------------
Note: Percentages may not add due to rounding.
Source: EOP procurement files.
REASONS GIVEN FOR
RESTRICTING COMPETITION
---------------------------------------------------------- Letter :3.3
For calendar years 1990 to 1993, competition was restricted for 57
contracts, or 76 percent of the total number of EOP procurements we
reviewed. As shown in figure 5, the most frequently cited reason for
restricting competition was unusual or compelling urgency, which was
used for 56 percent of all contracts awarded under other than full
and open competition procedures. The second most frequently cited
reason was that there was only one responsible source for a
particular commodity or service, which was cited for 16 percent of
the contracts. For five contracts, more than one reason was given
for restricting competition, and for four contracts, the procurement
file did not contain a reason. The scope of our work did not include
evaluating the justifications given for restricting competition.
However, we discuss in the following paragraph those instances where
the reasons given did not conform to FAR or where no reasons were
given. The percentages of reasons given for restricting competition
for each calendar year are shown in figures 5, 6, and 7.
Figure 5: Reasons Given for
Restricting Competition to One
or a Limited Number of Sources
for Calendar Years 1990 to 1993
(See figure in printed
edition.)
Note: Totals may not add due to rounding.
Source: EOP procurement files.
Figure 6: Reasons Given for
Restricting Competition,
Calendar Years 1990 and 1991
(See figure in printed
edition.)
Note: Totals may not add due to rounding.
Source: EOP procurement files.
Figure 7: Reasons Given for
Restricting Competition,
Calendar Years 1992 and 1993
(See figure in printed
edition.)
Note: Totals may not add due to rounding.
Source: EOP procurement files.
Although our objectives did not include determining whether the EOP
complied with FAR in these procurements, we noted that in six
contracts that were awarded between 1990 and 1992, the only reasons
cited for restricting competition were ones not prescribed under
federal procurement regulations: (1) a contractor's past work and
experience, (2) a belief that delaying the contemplated work to carry
out a competitive procurement would be disruptive to EOP staff and
would be more costly, (3) a limited number of products meeting
technical accreditation standards, (4) the lack of required products
on GSA schedules as a basis for making open market purchases under
other than full and open competition, or (5) an assertion that a
person selected for a program planning contract had the essential
skills and experience needed. For another four contracts that were
awarded in 1990 and 1991, the EOP provided no reason for restricting
competition.
TYPES OF GOODS AND SERVICES
PROCURED
---------------------------------------------------------- Letter :3.4
As shown in table 4, the 75 contracts were used most frequently to
procure computer equipment and supplies, including hardware,
software, peripheral equipment, and related maintenance.
Specifically, 25 of the 75 contracts (33 percent) were for these
goods and services. The next most frequently procured contracts were
for management and consulting services, accounting for 12 of the 75
contracts (16 percent).
Table 4
Types of Goods and Services Procured by
Number of EOP Contracts From 1990 to
1993
Goods and services procured Number Percent Number Percent Number Percent Number Percent Number Percent
-------------------------------- ---------- -------- -- ---------- ---------- --------- --------- --------- --------- --------- ----------
Computer equipment and supplies: 5 26% 9 45% 4 19% 7 47% 25 33%
hardware, software, peripheral
equipment, and maintenance
(lease/purchase)
Management/program consulting 1 5 1 5 7 33 3 20 12 16
services:
studies, analyses, and graphic/
written products
Computer program application 2 11 3 15 4 19 0 0 9 12
services:
design, development, and
implementation
Conference and meeting services 4 21 1 5 0 0 2 13 7 9
Telecommunications services: 2 11 1 5 0 0 1 7 4 5
systems design and equipment
installation/maintenance
Published/electronic information 0 0 0 0 3 14 1 7 4 5
services:
subscriptions and on-line
network access
Specialized support services: 1 5 0 0 2 10 1 6 4 5
employee counseling, mail
handling, disaster
preparedness, and program
planning
Office space leases 1 5 1 5 0 0 0 0 2 3
Office furniture 1 5 1 5 0 0 0 0 2 3
Motor vehicle leases 0 0 1 5 1 5 0 0 2 3
Building security services and 1 5 1 5 0 0 0 0 2 3
equipment
Building alterations 1 5 1 5 0 0 0 0 2 3
=====================================================================================================================================================
Total 19 20 21 15 75
-----------------------------------------------------------------------------------------------------------------------------------------------------
Source: EOP procurement files.
When categorized on the basis of total estimated dollar value rather
than number of contracts, more was spent on computer program
application services, including design, development, and
implementation of software systems. As shown in table 5, nearly $29
million of the $60.7 million total expenditures for calendar years
1990 to 1993 (48 percent) were for these goods and services.
Computer equipment and supplies was the next largest category,
accounting for nearly $14 million (23 percent).
Table 5
Types of Goods and Services Procured by
Total Dollar Value of EOP Contracts From
1990 to 1993
(Dollars in thousands)
Goods and services procured Value\a Percent Value Percent Value Percent Value Percent Value Percent
-------------------------------- ---------- -------- -- ---------- ---------- --------- --------- --------- --------- --------- ----------
Computer program application $84 1.6% $6,775 36.5% $21,980 63.4% 0 0% $28,840 47.5%
services:
design, development, and
implementation
Computer equipment and 1,559 30.6 8,801 47.4 2,215 6.4 1,110 47.7 13,683 22.6
supplies:
hardware, software, peripheral
equipment, and maintenance
(purchase/lease)
Management and program 1,750 34.3 311 1.7 9,865 28.4 590 25.3 12,517 20.6
consulting services: studies,
analyses, and graphic/written
products
Building security services and 125 2.4 1,443 7.8 0 0 0 0 1,567 2.6
equipment
Conference and meeting services 289 5.7 950 5.1 0 0 88 3.8 1,326 2.2
Telecommunications services: 716 14.0 90 0.5 0 0 118 5.1 924 1.5
system design and equipment
installation/maintenance
Specialized support services: 143 2.8 0 0 344 1.0 326 14.0 813 1.3
employee counseling, mail
handling, disaster
preparedness, and program
planning
Building alterations 330 6.5 34 0.2 0 0 0 0 364 0.6
Published and electronic 0 0 0 0 124 0.4 98 4.2 222 0.4
information services
Motor vehicle leases 0 0 62 0.3 152 0.4 0 0 214 0.4
Office furniture 79 1.5 33 0.2 0 0 0 0 112 0.2
Office space leases 26 0.5 52 0.3 0 0 0 0 78 0.1
=====================================================================================================================================================
Total\b $5,100 $18,551 $34,679 $2,329 $60,659
-----------------------------------------------------------------------------------------------------------------------------------------------------
\a In establishing the total dollar value of each contract, we used
the highest of the estimated award value for the projected life of
the contract, the amended estimated value, or total obligations.
\b Totals may not add due to rounding.
Source: EOP procurement files.
As with the other categorizations of the data, percentage
distributions by category varied by year. This was the case for
numbers of contracts by category of purchases as well as for the
dollar values of goods and services purchased.
AGENCY COMMENTS
------------------------------------------------------------ Letter :4
We discussed a draft of this fact sheet with EOP officials, including
the Director and Assistant Director of the Office of Administration,
an Assistant Counsel to the President, the General Counsel and
Assistant General Counsel, OA, the Chief, Procurement Branch, OA, and
a representative of the Office of Management and Administration,
White House Office. These officials made several comments about the
information contained in the draft report and the manner in which
some of the information was reported.
As explained in the draft report, we had shown the total estimated
value of each contract in the year of award, even for multiyear
contracts. Our rationale was that the total value of the contract
would be an important factor in choosing the procurement method.
However, EOP officials were concerned that displaying the total
estimated dollar values for the projected life of each contract in
the year of award could (1) distort the distribution of contracts by
types of competition for years when unusually large, multiyear
contracts were awarded and (2) give the appearance that obligations
in certain years exceeded budget authority. Therefore, for clarity
purposes, we added to our presentation information on first-year
obligations for each contract and in the aggregate.
EOP officials also provided partial documentation on three additional
telephone contracts awarded in 1990 and 1992. While those contracts
involved obligations of OA funds, they were not awarded by the OA
Procurement Branch and EOP officials said they could not locate the
contract files. Therefore, we excluded the 1990 and 1992 telephone
contracts from our review. Since the 1993 telephone contracts
replaced the 1990 and 1992 telephone contracts, we deleted the 1993
contracts from our yearly comparisons, but included detailed
information on the 1993 contracts in appendix I. We reasoned that
because of the high dollar value of the 1993 telephone contracts and
the exclusion from our review of the contracts they replaced, a
comparison of yearly purchases would be distorted if the 1993
contracts were included.
---------------------------------------------------------- Letter :4.1
Copies of this fact sheet are being provided to interested
congressional committees; the Deputy Assistant to the President for
Management and Administration; and the Director, Office of Management
and Budget. We also will make copies available to others upon
request.
The major contributors to this fact sheet are listed in appendix II.
If you have any questions concerning this fact sheet, please contact
me at (202) 512-8387.
Sincerely yours,
J. William Gadsby
Director, Government Business
Operations Issues
EXECUTIVE OFFICE OF THE PRESIDENT
PROCUREMENT DATA FOR CALENDAR
YEARS 1990 TO 1993
=========================================================== Appendix I
Detailed information concerning EOP contracts over $25,000 awarded
between January 1, 1990, and December 31, 1993, is presented by
calendar year in tables I.1 through I.4. For each of the 77
contracts we reviewed, the following data elements are shown: (1)
date of contract award; (2) contract number; (3) name of contractor;
(4) EOP end-user agency; (5) goods or services purchased; (6) dollar
value\1 of the contract; (7) type of competition used and the reasons
given for limiting competition, where applicable.
Table I.1
EOP Contracts Over $25,000 for Calendar
Year 1990
(Dollars in thousands)
Contra EOP end- Goods or First Full Full and Limite Reasons given for restricting
Award ct user services year Total and open after d Sole competition (limited or sole
date number Contractor agency purchased cost\a value\b open exclusion\c source source source)
------ ------ -------------- -------- ---------------- ------ ------- ------ ------------ ------ ------ ----------------------------------
1/17/ DCOC03 American ONDCP Computer $46.0 $46.0 x None.
90 Management application
Systems, Inc. systems design
services for
ONDCP
correspondence
control system
2/27/ WOC003 Grid Systems WHO 50 computers, $225.0 $225.0 x Only one responsible source and
90 Corporation software, and unusual and compelling urgency.
related "The White House ... depends upon
equipment for a standardized portable work
portable work station...." "the Grid system ...
stations was the most advantageous.... This
system is completely compatible
with existing ... laptop computer
systems."
3/19/ MB0C01 Bell OMB On-site field $134.8 $462.0 x Unusual urgency. Predecessor
90 Atlanticom engineering contract with Bell Atlanticom,
Systems, Inc. support for which supplied OMB "Eagle"
maintenance of telephone system, had expired.
OMB telephone "After technical discussions with
system other sources, ... it was
determined that ... approaches
offered ... were not acceptable."
3/28/ MF0C02 J.W. Marriott CEQ Labor, $152.0 $152.0 x Unusual and compelling urgency. On
90 Hotel materials, and February 23, 1990, President Bush
facilities for invited all countries to the
Conference on Global Change conference on April
Global Change 16-18, 1990. "After much
searching, it was determined that
the [J.W.] Marriott was the only
firm which had competitive pricing
with availability."
4/17/ MF0C03 Design Cuisine CEQ Catering for $38.1 $38.1 x Unusual and compelling urgency.
90 Conference on Requirement established on March
Global Change 16, 1990, for April 16 conference.
5/3/ JM0C01 Canadair JMMFF Sublease office $26.0 $26.0 x None.
90 Challenger, space for
Inc. foundation for 5
months
6/25/ IP0C01 Close Up USIP Event management $38.5 $38.5 x "Sole Source contract based on
90 Foundation services for past work and
"Weekend in experience...."
Washington" for "...services required are unique
National Peace and not ordinary..." "Close Up
Essay Contest last year contributed
winners substantially to ... the Awards
Program."
6/25/ MF0C04 University of CEQ Support for $60.0 $60.0 x Unusual and compelling urgency.
90 Alaska conference on "Because many of the participants
shared living in ... are from ... academia, CEQ
the Bering Sea desires to host the conference in
an academic setting. ...the
University of Alaska ... provides
ready access to experts in joint
U.S.-Soviet environmental issues."
6/28/ DC0C04 American ONDCP Develop and $38.4 $38.4 x "...the tracking system must be in
90 Management implement place by August 1990. ... This
Systems, Inc. customized time-frame truly makes this
software procurement Compelling and
application for Urgent."
a drug strategy
tracking system
7/26/ DC0C05 Monitor ONDCP Integrated $100.7 $124.5 x "...security equipment (including
90 Security and access control wiring) must be installed prior to
Control and alarm walls being built." "Installation
Systems monitoring for after moving ... would create ...
ONDCP offices disruption and inconvenience..."
and add "...at least $20,000 ..."
8/9/ DC0C06 Charles G. ONDCP Conference room $78.6 $78.6 x "We believe this procurement to be
90 Stott & Co., furniture: 112 Compelling and Urgent because the
Inc. chairs and 7 ... furniture will be required
tables immediately after our relocation
[late September 1990]. Furniture
could not have been ordered prior
to this time due to ... structural
changes made in conference room
configuration."
8/15/ DC0C07 Bell Atlantic ONDCP Labor, $254.2 $254.2 x "We believe this procurement to be
90 Network management, and Compelling and Urgent because the
Services, Inc. material for telephone system must be installed
telephone system while the new [ONDCP] space is
installation under construction. Delaying ...
until after the interior walls are
constructed (early August) will
add at least $10,000 to the
installation cost of the system."
9/19/ MB0C02 Xerox OMB Purchase 16 $94.4 $94.4 x Only one responsible source.
90 Corporation Xerox encryption "...the only encryption unit
units for approved by NSA [National Security
handling of Agency] for Ethernet networks is
classified the Xerox Encryption Unit system."
information
9/28/ DC0C08 Gescan ONDCP Purchase & $146.7 $146.7 x "We believe this procurement to be
90 International installation of Compelling and Urgent because the
secure message handling and distribution of
handling system, secure messages is essential to
including ONDCP's development and
computer implementation of the national
hardware, drug strategies and to the overall
software, & drug policy ... required by law."
implementation
workshop
9/28/ DC0C09 ABT ONDCP Identify, $200.0 $1,750. x None.
90 Associates, collect, 0
Inc. evaluate,
validate, and
manage research
data on drugs
9/28/ OA1C01 Institute for EOP Implement $33.1 $143.1 x Not applicable.
90 Human employee
Resources assistance
program for
approximately
1,700 EOP
employees, to
include
counseling, case
management, &
employee
briefings
9/28/ OA0C02 Digital EOP- Purchase 3 DEC $475.8 $639.8 x "In order to continue present
90 Equipment IRMD computers operation, ... [EOP] proposes to
Corporation currently leased acquire the existing installed
(DEC) for OMB and equipment... No manufacturer makes
lease additional equipment that is plug compatible
computer with the DEC disc controllers
hardware and necessary to continue operations."
peripheral
equipment
9/28/ VR0C01 NICO VPR Construct $329.6 x National security. Contractor
90 Construction handicap access $139.6 required to have access "...to the
facilities at most sensitive details of the VP
VPR schedule and to classified
documents relating to security
devices at the Residence." "...
only vendor with [appropriate
security] clearances will be
allowed to review blueprints and
inspect ... job site."
9/30/ DC0C10 American ONDCP Tempest computer $411.4 $452.7 x "To meet CIA's accreditation
90 Computer system\d standards, tempest computers must
Technology be utilized or the [SCIF] must be
altered..." "...it was cost
prohibitive to alter the SCIF..."
=====================================================================================================================================================
Totals 19 $2,693.3 $5,099 1 0 7 11
.6
-----------------------------------------------------------------------------------------------------------------------------------------------------
Legend: x = competition used
\a First-year costs are based on obligations made in the year the
contract was awarded.
\b Contract values are based on the highest of estimated award value
for the projected life of the contract, amended estimated value, or
total obligations.
\c Contracts shown as "full and open after exclusion" consist of
those set aside for small businesses, or for small, disadvantaged
businesses (SBA 8(a) Program), and are so defined under provisions of
FAR, Subpart 6.2.
\d "Tempest" is the term used for National Security Agency-approved
computer equipment for handling of classified information.
Table I.2
EOP Contracts Over $25,000 for Calendar
Year 1991
(Dollars in thousands)
Contra EOP end- Goods or First Full Full and Limite Reasons given for restricting
Award ct user services year Total and open after d Sole competition (limited or sole
date number Contractor agency purchased cost\a value\b open exclusion\c source source source)
------ ------ -------------- -------- ---------------- ------ ------- ------ ------------ ------ ------ ----------------------------------
2/7/ OA1C03 SBA EOP Level of effort $418.2 $1,250. x Not applicable.
91 Subcontractor, contract to 8
Information evaluate,
Management select, acquire,
Consultants and install a
Relational
Database
Management
System for the
EOP Data Center.
4/23/ VR1C01 Baker Electric VPR Electrical $33.9 $33.9 x None.
91 services:
underground
wiring from
addition to
other portions
of residence
5/24/ OA1C06 IBM EOP Purchase $1,977 $2,082. x Not applicable.
91 mainframe .5 9
computer,
extended
processor, and
related
equipment for
EOP Data Center,
and renewable
maintenance
services for
life of system
(84 mos.)
6/26/ OA1C05 SBA EOP Computer $689.8 $775.1 x Not applicable.
91 Subcontractor, software
Data Computer application
Corporation of support
America services, such
as systems
analysis,
programming, and
technical
documentation to
assist OMB
6/27/ DP1C01 W.D. Campbell OPD Acquired 13 $33.4 $33.4 x "...urgency of the project."
91 Co. pieces of "...current situation is
furniture for 6 dysfunctional and is impacting ...
computer work- productivity." Must "...commence
stations in the and be completed during last two
White House, weeks of August while President
some of which and many senior staff are on
was custom- travel." Contractor "appears
built to fit uniquely able to meet
available space requirements."
8/7/ DC1C02 Progressive ONDCP Calera Model $57.4 $57.4 x "A market survey revealed a lack
91 Technologies 9000 compound of tempest-approved scanners under
document GSA [General Services
processor with Administration] Schedules
"Top Scan Contracts, therefore it was
Professional determined that open market
software to procedures under other than full
include added and open competition would be
Tempest used."
Value."\d
8/8/ W1C005 SBA WHO Provide $477.8 $1,514. x Not applicable.
91 Subcontractor, equipment, 2
MASTECH System cables,
Corporation software, and
maintenance to
implement a mail
correspondence
tracking and
control
capability for
presidential
mail
8/23/ DP1C02 Manulife Real OPD Lease 3,649 $51.5 $51.5 x Unusual and compelling urgency.
91 Estate square feet of "Because of its critical need for
office space at a close, daily working
1850 M Street relationship, the ... [National
through 1/92 Council on Education Standards and
Testing] must be located in or
very near the same building with
the ... [National Educational
Goals] Panel... GSA was contacted-
-they did not have any space
available under existing leases
which met the stated need..." "the
[GSA] has delegated authority to
[OPD] to acquire office space for
an emergency situation."
9/9/ DC1C03 Science ONDCP Development of $53.0 $90.1 x Only one responsible source and
91 Application telecom. system unusual and compelling urgency.
International documentation, Contractor was "instrumental in
Corporation such as detailed design and layout of all ONDCP
survey of telecommunications systems under a
equipment, floor prior contract... To make an award
plans, and to any other ... would result in
wiring diagrams unacceptable delay."
9/10/ MB1C02 Government OMB Computer $40.9 $40.9 x "The required equipment was not
91 Technology hardware: 10 found on a current GSA Schedule,
Services external therefore it was determined that
enclosures with open market procedures other than
320MB hard full and open competition would be
drives, 10 used. Prices and availability were
adapters with solicited from four ... dealers."
cache, and 10
card-to-option
cables
9/20/ OA1C07 SBA EOP Custom $1,971 $4,800. x Not applicable.
91 Subcontractor, configured .9 0
Pulsar Data computer work-
Systems stations,
including
peripheral
equipment,
direct access
storage devices,
and other
computer
equipment, and
maintenance,
trouble
shooting,
hardware &
software
installation,
and training
9/23/ OA1C08 COMPUTECH, OMB Computer $14.0 $4,749. x Not applicable.
91 Inc. software 4
application
support for the
OMB, such as
computer system
analysis,
programming,
technical
documentation,
and system
development and
modernization
9/24/ DC1C05 SIGMA Data ONDCP Purchase 270 2MB $ 99.7 $99.7 x ONCDP has an "urgent and
91 RAM upgrade compelling requirement to upgrade"
chips for IBM existing IBM personal computers.
PS/2 personal The Agency [ONDCP] evaluated
computers and available solutions and determined
160 386SX20 mhz that the upgrade items offered by
central ... SIGMA DATA was the best
processing units technical solution offered."
to upgrade the
PS/2 computers
9/25/ DC1C04 BOTEC Analysis ONDCP Study to assess $61.4 $311.4 x "Compelling and urgent... In order
91 Corporation heroin to make correct policy and budget
availability, decisions, ONDCP must have a
usage, prices, complete and supportable heroin
trends, and threat analysis, based on the most
related issues current data available."
9/26/ DC1C06 SBA ONDCP Conference $298.0 $950.0 x Not applicable.
91 Subcontractor, planning
Bright services for the
Associates ONDCP
9/27/ DC1C07 American ONDCP Purchase of $154.3 $154.3 x Only one responsible source and
91 Computer seven custom- unusual and compelling urgency.
Technology configured ONDCP needs to "expand their
Tempest computer Secure Communications Center" to
work-stations, "comply with ... regulations
including regarding processing of classified
peripheral information." Contractor provided
equipment original tempest equipment. "...it
is essential that the same type of
equipment be procured."
9/27/ SC1C01 Grid Federal NSPC Purchase two $26.3 $26.3 x "The National Space Council has an
91 Systems Gridcase urgent requirement to procure
portable Tempest Tempested computers." "The
computers, proposed contractor ... is the
including only firm that has a portable
related tempest computer endorsed by the
equipment and National Security Agency."
software
9/30/ DC1C01 AM-PRO ONDCP Armed security $65.6 $1,442. x Not applicable.
91 Protective guard services 7
Services, Inc. for ONDCP
offices at 750
17th Street and
800 Connecticut
Avenue
10/7/ OA2C01 Chrysler EOP 1 year term $54.9 $62.1 x Not applicable.
91 Corporation contract for
vehicle leases
11/ OA2C02 Landmark EOP Renewal of $25.1 $25.1 x Landmark's products "are currently
27/91 Systems software installed on the EOP mainframe
Corporation licenses and computer... vendor's copyright/
products used on patent precludes competition in
EOP mainframe satisfying this requirement."
computer, and
product
maintenance
=====================================================================================================================================================
Totals 20 $6,604 $18,551 3 6 2 9
.6 .2
-----------------------------------------------------------------------------------------------------------------------------------------------------
Legend: x = competition used
\a First-year costs are based on obligations made in the year the
contract was awarded.
\b Contract values are based on the highest of estimated award value
for the projected life of the contract, amended estimated value, or
total obligations.
\c Contracts shown as "full and open after exclusion" consist of
those set aside for small businesses, or for small, disadvantaged
businesses (SBA 8(a) Program), and are so defined under provisions of
FAR, Subpart 6.2.
\d "Tempest" is the term used for National Security Agency-approved
computer equipment for handling classified information.
Table I.3
EOP Contracts Over $25,000 for Calendar
Year 1992
(Dollars in thousands)
First
Contra EOP end- Goods or year Full Full and Limite Reasons given for restricting
Award ct user services costs\ Total and open after d Sole competition (limited or sole
date number Contractor agency purchased a value\b open exclusion\c source source source)
------ ------ -------------- -------- ---------------- ------ ------- ------ ------------ ------ ------ ----------------------------------
1/13/ SC2C01 ANSER NSPC Technical $133.6 $202.5 x Unusual and compelling urgency.
92 research and "Board needs objective studies and
administrative technical assessments supporting
support for time-urgent high priority space
study plan, policy assessments... Due to the
studies, short time frame between filing
meetings and the charter of the Board ... and
report selection of the Board ... there
production for was insufficient time to
Vice President's competitively procure the services
Space Policy required."
Advisory Board
1/13/ OA2C04 Phoenix OMB Provide computer $44.8 $44.8 x Only one responsible source.
92 Systems, Inc. applications "Phoenix Systems, Inc. helped
support services develop the original Central
to the OMB for Budget System [used by OMB] and
the Decision has been involved in the
Support continuing evolution of the
Reengineering system. Additional costs and
Project to unacceptable delays would occur if
modernize the awarded to others."
system used by
OMB for central
budget analysis
work
1/14/ OA2C03 SAS Institute, EOP Renewal of $61.9 $124.8 x "The software products renewed and
92 Inc. annual license upgraded are currently installed
for copyright/ on the EOP mainframe computer and
patented are an intricate part of the EOP
software used on computer environment. ...the
EOP mainframe proposed vendor's copyright/
computer patent precludes competition ...
Thus, the software products ...
acquired under this requirement
are available from only one
responsible source and no other
type of software will satisfy this
requirement."
3/16/ DC0C02 American ONDCP Upgrade the $ 77.1 $77.1 x Only one responsible source. This
92 Management ONDCP is a "follow on contract for the
Systems Correspondence continued development of a major
Control System system... To award to another firm
and Strategy would result in substantial
Tracking System duplication of cost ... or
unacceptable delays in fulfilling
the agency's requirements."
5/28/ OA2C05 BT North EOP Dial-up $40.0 $40.0 x Unusual and compelling urgency.
92 America, Inc. computer-based "The primary source of information
information used in OASIS [EOP local area
services for the network services] ... is via BT
EOP computer Tymnet... Funds under our existing
information purchase order have been exhausted
system, with and additional funding is
approximately necessary to permit the services
1,000 users to be used ... during the balance
of this fiscal year."
6/5/ MF2C01 Grabhorn CEQ Production of $50.3 $50.3 x Unusual and compelling urgency,
92 Studio book for UNCED book to be released in first week
of June. "The brochure will serve
as the [U.S.] communication
strategy for UNCED. Without the
brochure the Government will be
unable to effectively communicate
its position or seriously pursue
national objectives... The task is
of special urgency because of the
evolving character of these
negotiations."
7/15/ OA2C06 Sungard EOP Disaster $153.6 $315.9 x Unusual and compelling urgency.
92 Recovery recovery "The possibility exists as a
Services, Inc. services for the result of the current facilities
EOP. contract competition that the EOP
... would not have disaster
recovery services... It is
therefore vitally compelling and
urgent that the Office of
Administration insure ... Disaster
Recovery Services..."
7/31/ SC2C02 Bohdan NSPC Acquisition of $67.8 $67.8 x Unusual and compelling urgency.
92 Associates, 16 IBM 1728 PCs, "The effective support of the Vice
Inc. related President's Space Policy Advisory
equipment and Board during the conduct of their
software, and initial two studies, currently in
hardware/ progress, makes it essential that
software the National Space Council
installation and computer systems be upgraded
integration immediately."
services
8/10/ TN2C03 Jauregui, USTR Opinions on $30.0 $30.0 x Unusual and compelling urgency.
92 Naverrete y Mexican law "The U.S. ... negotiating team
Nader concerning anti- needs immediate expert advice ...
dumping and in order to continue to negotiate
countervailing toward the U.S. Government's
duty objectives, particularly in light
determinations of the priority of this
to support U.S. negotiation on the President's
negotiations for agenda and the pace with which
NAFTA negotiations are proceeding."
9/1/ AB2C01 Hetra Computer PFIAB Tempest optical $94.2 $94.2 x Only one responsible source and
92 & scanning archive unusual and compelling urgency.
Communications system, Hetra is "the only manufacturer of
Industries, including six a tempest certified scanner..."
Inc. workstation System needs to be "installed and
computers and in operation prior to the national
related elections in order to be utilized
equipment\d during any possible transition."
9/11/ DC2C03 CSR, Inc. ONDCP To conduct $380.5 $4,195. x Not applicable.
92 short-term 8
research
projects and
issue related
work products to
assist ONDCP in
developing the
National Drug
Control Strategy
and measuring
its effects
9/11/ DC2C04 BOTEC Analysis ONDCP To conduct $661.9 $5,300. x Not applicable.
92 Corporation short-term 0
research
projects and
issued related
work products to
assist ONDCP in
developing the
National Drug
Control Strategy
and measuring
its effects.
9/24/ DC2C05 SBA ONDCP Telecom. and $573.1 $958.1 x Not applicable.
92 Subcontractor, data processing
TWD & support services
Associates for ONDCP,
including
management and
administration
for final
development of
Correspondence
and Strategy
Tracking System,
and telecom. and
data processing
facility
operations
support
9/25/ OA3C01 PRC, Inc. EOP Contractor $3,743 $20,900 x Not applicable.
92 support for .3 .0
facilities
management of
the EOP Data
Center, and ad
hoc software
applications and
telecom. support
services
9/29/ ST2C01 Grabhorn and OSTP Graphic and art $46.5 $46.5 x Unusual and compelling urgency.
92 Associates work services to "Distribution of the Report on
produce two, Research Intensive Universities
stand alone, 20- and their Relationship with
page brochures Government and the associated
brochures ... are required by mid-
December 1992. Delay in award ...
would result in serious injury ...
to the Government in that it would
not be able to strengthen its
scientific efforts through
coordination with Congress,
federal agencies and the public."
9/30/ MF2C02 Science CEQ Contractor $40.0 $40.0 x Unusual and compelling urgency.
92 Applications assistance with "Meeting the current schedule
International preparation of requires delivery ... with no
Corporation reports and contractor orientation period.
other documents, Failure to keep the current
meeting support, schedule would risk loss of the
and other tasks opportunity to develop an
related to important Coastal America
purpose of CEQ educational product."
Coastal America
project
10/ MF3C01 April Maupin CEQ Office $27.7 $27.7 x "We feel April has the skills
26/92 management essential for operating an
support to plan efficient, effective office and
CEQ workshops her experience is exactly what is
and meetings needed to pull together and
complete these time sensitive
projects." Skills cited included
office management, knowledge of
dBase, and course work in English
and government.
11/3/ OA3C03 Desktop Data, EOP Computer-based $37.3 $37.3 x Only one responsible source.
92 Inc. information "Without these services, the OASIS
systems for [EOP local area network services]
commercial user community would experience a
broadcast wire disruption of daily operations
services because of an inability to respond
to inquiries" from the press,
public, and Congress. No other
sources "... have been found which
can provide immediately useable
and compatible connections with
the OASIS computer system."
11/6/ OA3C02 Press EOP Provide $46.7 $46.7 x "Only a single responsible source
92 Association, computer-based can provide the immediate access
Inc. information to the information services
services from required... We have investigated
news wire alternative established service
services sources... None of these can
provide timely access to the
broadly-based information sources
required..."
12/ OA3C05 Chrysler EOP Motor vehicle $53.4 $152.0 x Not applicable.
16/92 Corporation leases
12/ OA3C06 SBA EOP Purchases of $359.3 $1,927. x Not applicable.
21/ Subcontractor, computer 7
92\e Pulsar Data hardware,
Systems software,
installation,
maintenance,
trouble
shooting, and
training
=====================================================================================================================================================
Totals 21 $6,722 $34,679 3 3 2 13
.6 .2
-----------------------------------------------------------------------------------------------------------------------------------------------------
Legend: x = competition used
\a First-year costs are based on obligations made in the year the
contract was awarded.
\b Contract values are based on the highest of estimated award value
for the projected life of the contract, amended estimated value, or
total obligations.
\c Contracts shown as "full and open after exclusion" consist of
those set aside for small businesses, or for small, disadvantaged
businesses (SBA 8(a) Program), and are so defined under provisions of
FAR, Subpart 6.2.
\d "Tempest" is the term used for National Security Agency-approved
computer equipment for handling classified information.
\e EOP awarded contract to SBA in December 1992; SBA did not
subcontract with Pulsar Data Systems until February 1993.
Table I.4
EOP Contracts Over $25,000 for Calendar
Year 1993
(Dollars in thousands)
Contra EOP end- Goods or First Full Full and Limite Reasons given for restricting
Award ct user services year Total and open after d Sole competition (limited or sole
date number Contractor agency purchased cost\a value\b open exclusion\c source source source)
------ ------ -------------- -------- ---------------- ------ ------- ------ ------------ ------ ------ ----------------------------------
1/7/ OA3C04 Praxis EOP Maintenance for $153.5 $153.5 x Only one responsible source and
93 International, CCA proprietary unusual and compelling urgency.
Inc./Computer software used on "This is [proprietary] software
Corporation of EOP mainframe acquired directly from CCA..."
America (CCA) computer Contractor was determined to be
only source who could maintain and
enhance the products.
1/19/ OA3C07 IBM EOP- Purchase 100 $45.0 $45.0 x\e Unusual and compelling urgency.
93 IRMD 60MB computer "Pursuant to a Jan. 14, 1993,
hard drives for Federal District Court Order...,
IBM PS/2 PCs IRMD was required to remove ...
the hard drives from all PCs
assigned to certain key officials
in the Bush Administration. In
order to make the affected PCs
operable on Jan. 20 for the
Clinton Administration, it was
necessary to buy and install new
hard drives identical to those
removed from each machine."
1/19/ OA3C08 IBM EOP Purchase 310 $139.5 $139.5 x\e Unusual and compelling urgency to
93 80MB and 60 replace hard drives seized by
120MB hard Court for Clinton passport
drives for IBM investigation. "Failure to replace
PS/2 PCs ... hard drives would have meant
that incoming Clinton
Administration senior officials
would have been unable to use
their computers... Only able to
obtain the needed supplies from
the original equipment
manufacturer, IBM."
2/2/ W3C001 RESUMIX EOP RESUMIX $319.4 $319.4 x Urgent and compelling. "The level
93 automated system \f of interest in serving in this
to process President's Administration,
employment measured in the volume of incoming
application data paper, is overwhelmingly well
beyond the meager capacity of the
old computer system..."
4/23/ MF3C03 All West CEQ Labor, $58.9 $58.9 x Unusual and compelling urgency.
93 Display materials, and "Since the final agenda and
design details of the conference could
engineering for not be established until a few
backdrop, days before the conference, it was
murals, meeting impossible to delay this
table, etc., for procurement sufficiently to comply
the Northwest with the schedule necessary to
Forestry support full-and-open competition
Conference ...it was determined that All West
Display was the only local firm
... with the resources necessary
to complete a project of this size
in the time allowed."
4/27/ MF3C02 Oregon CEQ Rental of $28.9 $28.9 x Unusual and compelling urgency.
93 Convention conference rooms "Since the final agenda and
Center and related details for the conference could
services for the not be established until a few
Northwest days before the conference, it was
Forestry impossible to delay this action
Conference sufficiently to comply with the
schedule necessary to support
full-and-open competition. Based
upon a review of sites by CEQ the
Oregon Convention Center ... was
determined to be the only local
facility with the resources
necessary to complete a project of
this size in the time allowed."
5/24/ OA3C09 Graybar EOP Fiber optic $48.0 $48.0 x Unusual and compelling urgency.
93 Electric Co. supplies for the "Due to the urgency for the
Old Executive supplies, the procurement process
Office Building must be accelerated. Failure to
data network install the fiber optic cable
system could delay mission
critical work which is dependent
upon use of network systems and
waste a substantial investment in
cable, equipment, and man hours
... already ... made."
6/17/ OA3C10 Anderson Group EOP Consulting $117.6 $117.6 x Unusual and compelling urgency.
93 services to "The EOP requires independent,
develop highly objective studies and
specifications, technical assessments supporting
evaluation plan, this urgent, high priority
and system acquisition. Due to the urgency of
implementation this requirement there was
plans for a new insufficient time to competitively
digital procure the services required..."
telephone system
for the EOP
6/21/ OA3C11 American EOP Telephone $830.7 $14,509 x Unusual and compelling urgency and
93 \g Telephone & equipment for .3 national security. "Operational
Telegraph Co. the EOP complex, security concerns and time
to include constraints dictate that only a
switches, limited number of vendors be
digital operator contacted to prevent disclosure of
consoles, and the procurement."
speaker phones
6/25/ OA3C12 Chesapeake and EOP Telecom. network $1,446 $10,600 x Unusual and compelling urgency and
93 \g Potomac equipment .6 .0 national security. "The current
Telephone Co. installation and system has proven unable to handle
support services the ... calls received. ...in
for EOP complex light of the new Administration's
policy and commitment for
accessibility to Congress, public,
and private sectors, it is
imperative that the necessary
technologies be acquired to
facilitate the removal of existing
communications barriers... The
design and network architecture
... needs to be treated as
classified because of the inter-
connectivity to the White House
Telecommunications Network...."
8/12/ W3C003 ABR Associates EOP Mail handling $326.0 $326.0 x Unusual and compelling urgency.
93 services for the "The White House Correspondence
White House to Unit has been unable to keep up
eliminate mail with the large volume of mail...
backlog It is urgent that the backlog of
mail be eliminated as soon as
possible... There is every
indication that the volume ...
will continue at a high level and
that the staff will not be able to
process ... this mail without
contractor assistance."
8/31/ W3C002 KPMG Peat WHO Financial audit $40.0 $40.0 x Unusual and compelling urgency.
93 Marwick of the White "The required audit must be
House Travel undertaken at once in order to
Office identify specific problems and
recommend corrective action so
that potential financial
mismanagement in Executive Office
of the President can be
minimized."
9/9/ TN3C01 Deloitte & USTR Study of dollar $483.1 $483.1 x Unusual and compelling urgency.
93 Touche amounts of "The USTR requires immediately
procurement available contractor ... to
spending by all conduct a study of public
central, state, procurement ... at the federal,
regional, and state and municipal levels of the
local U.S. and at the Central, member
governments in states, regional and municipal
the United levels of the EC (European
States Community)... Proposals will be
accepted from five of the six
largest international accounting
firms with operations in the US
and the EC... The U.S. and the EC
... specifically set the date to
conclude this study by 2/28/94."
9/22/ MB3C01 Data Retrieval EOP Acquire software $42.6 $42.6 x "Only one responsible source and
93 Corporation licenses for the no other supplies or services will
installation and satisfy the agency requirements.
maintenance of ...it has been determined that the
software software product, TextDBMS, must
products for the be used to fulfill this
EOP Data Center requirement, and Data Retrieval
Corporation is the only source
from which the product may be
acquired."
9/30/ OA3C14 Innovative EOP Purchase an $92.9 $361.5 x Not applicable
93 Interfaces, automated
Inc. library system
for the Library
and Information
Division, EOP.
The procurement
includes
hardware,
software,
installation,
conversion of
existing
records,
training, and
maintenance
9/30/ OA4C01 National News EOP Newspaper and $97.9 $97.9 x Not applicable
93 Agency, Inc. magazine
subscriptions
and delivery to
the EOP
11/ TN4C01 Luce, Forward, USTR Legal services $67.0 $67.0 x Unusual and compelling urgency.
30/93 Hamilton & concerning "The U.S. Government needs
Scripps Mexico's immediate expert advice ... in
implementation order to draw conclusions and
of NAFTA advise the Congress concerning the
adequacy of measures the Mexican
Government has taken, or must
take, to implement the NAFTA...
The proposed contractor provided
services to USTR and the
Department of Commerce in 1992 in
the negotiations of the NAFTA and
in areas directly related to ...
the subject of the procurement."
=====================================================================================================================================================
Totals 17 $4,337 $27,438 2 0 5 10
.6 .2
-----------------------------------------------------------------------------------------------------------------------------------------------------
Legend: x = competition used
\a First-year costs are based on obligations made in the year the
contract was awarded.
\b Contract values are based on the highest of estimated award value
for the projected life of the contract, amended estimated value, or
total obligations.
\c Contracts shown as "full and open after exclusion" consist of
those set aside for small businesses, or for small, disadvantaged
businesses (SBA 8(a) Program), and are so defined under provisions of
FAR, Subpart 6.2.
\d "Tempest" is the term used for National Security Agency-approved
computer equipment for handling classified information.
\e According to EOP officials, informal price quotes were obtained
from more than one source, but the contract was documented in the
official file as sole source. Further, it was not clear if the price
quotes obtained were for the same size hard drives as those
purchased.
\f Includes $135,480 for the lease from February 1993 to August 1993,
$117,416 for the system buyout, $17,900 to purchase additional disk
drives, and $48,579 for maintenance from May 1993 to September 1994.
\g The 1993 telephone contracts were excluded from summary
information contained in the fact sheet because they replaced 1990
and 1992 telephone contracts that were not awarded by the OA
procurement branch and not included in our review.APPENDIX IIAPPENDIX
II
--------------------
\1 Contract values are shown according to (a) obligations made in the
year the contract was awarded and (b) total estimated value of the
contract.
MAJOR CONTRIBUTORS TO THIS FACT
SHEET
========================================================== Appendix II
GENERAL GOVERNMENT DIVISION,
WASHINGTON, D.C.
John S. Baldwin, Sr., Assistant Director
Charles T. Angelo, Evaluator-in-Charge
Robert G. Homan, Senior Evaluator
Thomas G. Keightley, Senior Evaluator
John A. Parulis, Senior Evaluator
OFFICE OF THE GENERAL COUNSEL,
WASHINGTON, D.C.
V. Bruce Goddard, Senior Attorney