Financial Audit: The Department of State's Fiscal Year 2004	 
Management Representation Letter on Its Financial Statements	 
(23-JUN-05, GAO-05-592R).					 
                                                                 
The Secretary of the Treasury, in coordination with the Director 
of the Office of Management and Budget (OMB), is required to	 
annually prepare and submit audited financial statements of the  
U.S. government to the President and the Congress. We are	 
required to audit these consolidated financial statements (CFS)  
and report on the results of our work. In connection with	 
fulfilling our requirement to audit the fiscal year 2004 CFS, we 
evaluated the Department of the Treasury's (Treasury) financial  
reporting procedures and related internal control over the	 
process for compiling the CFS, including the management 	 
representation letter provided us by Treasury and OMB. Written	 
representation letters from management, required by U.S.	 
generally accepted government auditing standards, ordinarily	 
confirm oral representations given to the auditor, indicate and  
document the continuing appropriateness of those representations,
and reduce the possibility of a misunderstanding between	 
management and the auditor. The purpose of this report is to	 
communicate our observations on the Department of State's (DOS)  
fiscal year 2004 management representation letter. Our objective 
is to help ensure that future management representation letters  
submitted by DOS are sufficient to help support Treasury and	 
OMB's preparation of the CFS management representation letter and
our ability to rely on the representations in that letter in	 
combination with individual federal agency representation	 
letters. We reviewed five key areas in each management		 
representation letter: (1) signatures, (2) materiality		 
thresholds, (3) representations, (4) summary of unadjusted	 
misstatements, and (5) reliability of representations. In	 
reviewing the management representation letters, we applied the  
American Institute of Certified Public Accountants' (AICPA)	 
Codification of Auditing Standards, AU Section 333, Management	 
Representations; OMB Bulletin 01-02, Audit Requirements for	 
Federal Financial Statements; and the GAO/President's Council on 
Integrity and Efficiency (PCIE) Financial Audit Manual (FAM)	 
section 1001, entitled "Management Representations."		 
-------------------------Indexing Terms------------------------- 
REPORTNUM:   GAO-05-592R					        
    ACCNO:   A27797						        
  TITLE:     Financial Audit: The Department of State's Fiscal Year   
2004 Management Representation Letter on Its Financial Statements
     DATE:   06/23/2005 
  SUBJECT:   Audit reports					 
	     Auditing procedures				 
	     Auditing standards 				 
	     Financial management				 
	     Financial records					 
	     Financial statement audits 			 
	     Financial statements				 
	     Internal controls					 
	     Reporting requirements				 

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GAO-05-592R

A

United States Government Accountability Office Washington, D.C. 20548

June 23, 2005

Mr. Sid L. Kaplan Acting Assistant Secretary and Chief Financial Officer
Department of State

The Honorable Howard J. Krongard Inspector General Department of State

Subject: Financial Audit: The Department of State's Fiscal Year 2004
Management Representation Letter on Its Financial Statements

As you know, the Secretary of the Treasury, in coordination with the
Director of the Office of Management and Budget (OMB), is required to
annually prepare and submit audited financial statements of the U.S.
government to the President and the Congress. We are required to audit
these consolidated financial statements (CFS) and report on the results of
our work.1 In connection with fulfilling our requirement to audit the
fiscal year 2004 CFS, we evaluated the Department of the Treasury's
(Treasury) financial reporting procedures and related internal control
over the process for compiling the CFS, including the management
representation letter provided us by Treasury and OMB. Written
representation letters from management, required by U.S. generally
accepted government auditing standards, ordinarily confirm oral
representations given to the auditor, indicate and document the continuing
appropriateness of those representations, and reduce the possibility of a
misunderstanding between management and the auditor.

In our report, which is included in the fiscal year 2004 Financial Report
of the United States Government,2 we reported a limitation on the scope of
our work due to identified concerns with the adequacy of certain federal
agencies' management representations on which Treasury and OMB

1The Government Management Reform Act of 1994 has required such reporting,
covering the executive branch of government, beginning with financial
statements prepared for fiscal year 1997. 31 U.S.C. S: 331 (e). The
federal government has elected to include certain financial information on
the legislative and judicial branches in the CFS as well.

2The fiscal year 2004 Financial Report of the United States Government was
completed by the Department of the Treasury on December 15, 2004, and is
available through both GAO's Web site at www.gao.gov and Treasury's Web
site at www.fms.treas.gov/fr/index.html.

depend to provide their representations to us regarding the CFS.
Specifically, Treasury and OMB stated that their representation letter to
us on the CFS was based primarily on the individual federal agency
representation letters. Consequently, our audit considered the content of
the individual federal agency letters, and the incompleteness of certain
of these letters impaired our ability to obtain sufficient evidence in
support of our audit of the CFS. This limitation contributed to our
disclaimer of opinion on the CFS. We performed sufficient audit work to
provide the disclaimer of opinion and issued our audit report, dated
December 6, 2004, in accordance with U.S. generally accepted government
auditing standards.

As part of our audit of the fiscal year 2004 CFS, we received and reviewed
selected federal agencies' management representation letters to assess
their adequacy in support of our audit of the CFS. As the federal
government gets closer to an opinion on its financial statements, it
becomes more important that the federal agencies' management
representation letters be complete and reliably prepared.

The purpose of this report is to communicate our observations on the
Department of State's (DOS) fiscal year 2004 management representation
letter. Our objective is to help ensure that future management
representation letters submitted by DOS are sufficient to help support
Treasury and OMB's preparation of the CFS management representation letter
and our ability to rely on the representations in that letter in
combination with individual federal agency representation letters. We
reviewed five key areas in each management representation letter: (1)
signatures, (2) materiality thresholds, (3) representations, (4) summary
of unadjusted misstatements, and (5) reliability of representations. In
reviewing the management representation letters, we applied the American
Institute of Certified Public Accountants' (AICPA) Codification of
Auditing Standards, AU Section 333, Management Representations; OMB
Bulletin 01-02, Audit Requirements for Federal Financial Statements; and
the GAO/President's Council on Integrity and Efficiency (PCIE) Financial
Audit Manual (FAM) section 1001, entitled "Management Representations."3

3GAO, GAO/PCIE: Financial Audit Manual: Update, GAO-04-1015G (Washington,
D.C.: July 30, 2004), an update to Financial Audit Manual: Volumes 1 and
2, GAO-01-765G (Washington, D.C.: Aug. 1, 2001).

Results in Brief	DOS's fiscal year 2004 management representation letter
did not provide all the information necessary to support Treasury and
OMB's preparation of the CFS management representation letter. This in
turn impacted our ability to rely on the representations in the CFS
management representation letter in combination with individual federal
agency representation letters.

We identified some needed improvements in three of the five key areas we
reviewed. First, DOS did not provide the materiality thresholds used to
determine, for representation purposes, any matters that were individually
or collectively material to its financial statements. Such individual
federal agency thresholds are considered by Treasury and OMB in providing
a materiality threshold for the CFS representation letter. Second, the
letter included 24 of the 29 representations4 from the FAM that were
applicable to DOS. For the other 5 representations, 3 were not fully
included and 2 were not provided at all. Finally, DOS did not include a
complete summary of unadjusted misstatements with its management
representation letter, and also did not provide a description of the
misstatements and distinguish between misstatements affecting
intragovernmental accounts and misstatements affecting accounts with the
public.

We believe that these matters can be easily addressed. We are making three
recommendations to DOS's Acting Chief Financial Officer targeted to
specific changes needed. Also, we are recommending that the DOS Inspector
General, with the contracted independent public accountant, work with the
department to help ensure that future management representation letters
meet the key conditions noted as needing improvements in this report.

In commenting on a draft of this report, DOS's Acting Chief Financial
Officer stated that his office will work to address the issues related to
representations and the summary of unadjusted misstatements, but did not
commit to providing materiality thresholds in DOS's fiscal year 2005

4The FAM lists 27 representations that are ordinarily included, if
applicable, in the management representation letter that an agency
provides to the auditor. For 4 of the representations, the agency is
required to address three separate components. As such, each agency is
ordinarily expected to make a total of 35 representations. Six of the 35
representations are not applicable unless the agency received an opinion
on its internal control. Since DOS did not receive an opinion on its
internal control for fiscal year 2004, only 29 of the 35 representations
were applicable to DOS's fiscal year 2004 management representation
letter.

management representation letter because of the effort involved. We are
unclear as to how providing materiality thresholds would entail additional
work when these amounts are needed by the auditor for its opinion on DOS's
departmentwide financial statements. In addition, in order for Treasury
and OMB to represent that all matters material to the CFS were properly
considered and included in the overall management representation letter
for the CFS, Treasury and OMB need to receive materiality thresholds from
certain federal agencies, including DOS. The Acting Chief Financial
Officer's response also stated that the Office of the Inspector General
has agreed to work with the department to help ensure that future letters
include all applicable representations and provide a complete summary of
unadjusted misstatements.

Background	In conducting agency financial statement audits, U.S. generally
accepted government auditing standards incorporate financial auditing
fieldwork and reporting standards issued by the AICPA. Such auditing
standards (AU Section 333) require auditors to obtain certain
representations from agency management. These representations are part of
the evidential matter to be considered by the auditor in its audit of the
agency's financial statements. The representations obtained will depend on
the circumstances of the engagement and the nature and basis of
presentation of the financial statements. AU Section 333 discusses
specific representations that should be obtained from management,
including a requirement to attach a schedule of unadjusted financial
statement misstatements for entities with uncorrected misstatements.

In addition, OMB Bulletin 01-02 and FAM section 1001 contain guidance on
preparing federal agencies' management representation letters. According
to the FAM, in addition to the representations included in AU Section 333,
the auditor generally should consider the need to obtain representations
on other matters based on the circumstances of the audited entity. FAM
section 1001A lists 35 specific representations ordinarily included in the
management representation letter and also includes a requirement to attach
a schedule of unadjusted financial statement misstatements for entities
with uncorrected misstatements. (See enc. I for these representations.)
Representations listed in FAM section 1001A should be customized to the
situation of the entity being audited or excluded if inapplicable. We
perform our audit of the CFS in accordance with the FAM and related
auditing standards.

Treasury and OMB are to receive management representation letters from
certain federal agencies. This is important because U.S. generally
accepted government auditing standards require that Treasury and OMB
provide us, as principal auditor of the CFS, a management representation
letter, and their letter depends on the information in such agencies'
management representation letters. In their representation letter to us
for the audit of the fiscal year 2004 CFS, Treasury and OMB stated that
their representations are based primarily on the representations of those
agencies covered by the Chief Financial Officers (CFO) Act and other
selected agencies that were made in connection with the preparation of
these entities' respective financial statements and provided to OMB and
Treasury. For this reason, it is important that all federal agency
representation letters be complete and reliable.

                       Objectives, Scope, and Methodology

In connection with our audit of the fiscal year 2004 CFS, we evaluated
Treasury's financial reporting procedures and related internal control,
including the CFS management representation letter. For the fiscal year
2004 CFS, 33 of the 35 "verifying agencies" submitted audited financial
statements along with their management representation letters to
Treasury.5 In our review of these 33 management representation letters,
our overall objective was to assess their adequacy as it relates to our
audit of the CFS. Specifically, we reviewed each agency management
representation letter to determine whether the following five key
conditions were met:

o 	the management representation letter was signed by appropriate agency
officials;

o 	the management representation letter included designation as to the
amounts above which matters were considered material (materiality
thresholds);

5See Treasury Financial Manual, vol. I, part 2, ch. 4700, for a list of
the 35 agencies. These agencies, for fiscal year 2004, consisted of 23 CFO
Act agencies and 12 material other agencies. The 33 agencies we reviewed
did not include the U.S. Securities and Exchange Commission and the
Smithsonian Institution because these audits were not complete before the
fiscal year 2004 Financial Report of the United States Government was
issued. The Department of Homeland Security (DHS) Financial Accountability
Act, Pub. L. No. 108-330, 118 Stat. 1275 (Oct. 16, 2004), added DHS to the
list of CFO Act agencies, increasing the number of CFO Act agencies again
to 24 for fiscal year 2005.

o 	the management representation letter included applicable
representations from the FAM;

o 	the management representation letter included a properly prepared
summary of unadjusted misstatements for agencies with uncorrected
misstatements; and

o 	the representations in the management representation letter were
reliable based on a review of findings in the auditor's report.

This report is based on the audit work we performed for the audit of the
fiscal year 2004 CFS, which was performed in accordance with U.S.
generally accepted government auditing standards.

We requested comments on a draft of this report from DOS's Chief Financial
Officer and Inspector General or their designees. Written comments from
DOS's Acting Chief Financial Officer are reprinted in enclosure II and are
also discussed in the Agency Comments and Our Evaluation section. The
Acting Chief Financial Officer's response referred to cooperative efforts
with DOS's Office of Inspector General.

Identified Issues with With respect to DOS's fiscal year 2004 management
representation letter,

we identified the following three areas that need some improvement:DOS's
Fiscal Year 2004 (1) providing the materiality thresholds used, (2)
providing or fullyManagement including applicable representations from the
FAM, and (3) including a Representation Letter complete summary of
unadjusted misstatements. Details regarding these

issues are as follows.

Providing the Materiality Thresholds Used

Management representations may be limited to matters that are considered
individually or collectively material to the entity's financial
statements, provided that management and the auditor have reached an
understanding on the materiality thresholds to be used. Likewise, in
preparing the overall management representation letter for the CFS, which
is provided to us, Treasury and OMB limit the letter's representations to
matters that are considered to be material. While an understanding between
management and the auditor of materiality thresholds used is not
explicitly required by auditing standards to be included in the management
representation letter, Treasury and OMB use agency thresholds in providing
a materiality threshold for the governmentwide management representation
letter.

For fiscal year 2004, because the materiality thresholds used were not
included in DOS's and a number of other federal agencies' management
representation letters, or otherwise provided to Treasury and OMB,
Treasury and OMB's ability to represent that all matters material to the
CFS were properly considered and included in the overall management
representation letter for the CFS was impaired.

Providing or Fully Including Applicable Representations from the FAM

Written representations from management ordinarily confirm oral
representations made to the auditor during the audit, document the
continuing appropriateness of those representations, and reduce the
possibility of a misunderstanding. To meet auditing standards and OMB
requirements, federal agencies' management and auditors need to ensure
that management representation letters are complete and accurate.

We found that DOS's fiscal year 2004 management representation letter
included 24 of the 29 representations from the FAM that were applicable to
DOS. Of the 5 other representations, 3 were not fully included and 2 were
not provided at all. For the 3 incomplete representations, the DOS
management representation letter included the following representation
intended to cover the fraud and suspected fraud representations called for
by FAM 16a, 16b, and 16c. (See enc. I for these representations.)

"There has been no material fraud (intentional misstatements or omissions
of amounts or disclosures in financial statements and misappropriation of
assets that could have a material affect on the Principal Statements or
Required Supplementary Stewardship Information) or any fraud involving
management or employees who have significant roles in internal control."

While this representation addresses fraud, it should also address
suspected fraud as called for by FAM 16a, 16b, and 16c.

In addition, the two representations not provided were as follows.

o 	FAM #15: We acknowledge our responsibility for the design and
implementation of programs and controls to prevent and detect fraud
(intentional misstatements or omissions of amounts or disclosures in the
financial statements and misappropriation of assets that could have a
material effect on the financial statements).

o 	FAM #17: We have no knowledge of any allegations of fraud or suspected
fraud affecting the agency received in communications from employees,
former employees, or others.

When agencies do not provide all representations or include incomplete
representations in their management representation letters, it impairs our
ability to audit the CFS and Treasury and OMB's ability to make these
types of representations in the CFS management representation letter.

Including a Complete Summary of Unadjusted Misstatements

U.S. generally accepted government auditing standards require that for
each federal agency with uncorrected misstatements, a summary of
unadjusted misstatements be attached to the agency's management
representation letter. Treasury and OMB use the summaries of unadjusted
misstatements to assess the impact of federal agencies' unadjusted
misstatements on the CFS and make appropriate management representations
to us at the governmentwide level. The summaries are also used by us, as
principal auditor of the CFS, to develop an overall governmentwide summary
of unadjusted misstatements, which is then attached to the CFS management
representation letter prepared by Treasury and OMB.

Also, in a matter related to the compilation process for the CFS, in
fiscal year 2004, Treasury required agencies to submit a summary of
unadjusted misstatements as part of the closing package using the
standardized format provided for in the Treasury Financial Manual (TFM).
The TFM, however, required additional details to be added to this summary
of unadjusted misstatements than those called for by the FAM.
Specifically, agencies were to also (1) include a description of the
misstatements and (2) distinguish between misstatements affecting
intragovernmental accounts and misstatements affecting accounts with the
public. We need this additional information to develop the overall
governmentwide summary of unadjusted misstatements. In order to avoid
duplication of effort by the agencies in preparing two summaries of
unadjusted misstatements, the additional information should also be
included in the summary of unadjusted misstatements attached to the
management representation letter. As such, we plan to work with PCIE to
modify the FAM to call for these two additional disclosures to be included
in the summary of unadjusted misstatements attached to the management
representation letter.

DOS included a summary of unadjusted misstatements with its management
representation letter, but the summary as called for by the FAM was
incomplete. Specifically, DOS did not (1) identify the financial
statements affected by the misstatements, (2) separately identify the
carryforward effect of the prior year's unadjusted misstatements, and

(3) separate "known" and "likely" misstatements. In addition, DOS did not
submit a summary of unadjusted misstatements as part of its closing
package to Treasury as required by the TFM. As such, DOS also did not (1)
include a description of the misstatements and (2) distinguish between
misstatements affecting intragovernmental accounts and misstatements
affecting accounts with the public.

Without a complete summary of unadjusted misstatements from each of the
verifying agencies with uncorrected misstatements, it is not possible for
us, as principal auditor of the CFS, to reasonably determine the audit
risk exposure for each of the line items in the CFS or to prepare an
adequate summary of unadjusted misstatements at the governmentwide level.

Conclusions	In three of the five key areas we reviewed, DOS's fiscal year
2004 management representation letter did not provide all the information
necessary to support Treasury and OMB's preparation of the CFS management
representation letter and our ability to rely on the representations in
that letter in combination with individual federal agency representation
letters, including that of DOS. The additional information needed from DOS
is straightforward and should be easy to address.

                      Recommendations for Executive Action

We recommend to DOS's Acting Chief Financial Officer that in the future
the management representation letter

o 	include materiality thresholds or such thresholds be provided
separately to Treasury and OMB;

o 	fully include all representations from the FAM that are applicable to
DOS; and

o 	include a complete summary of unadjusted misstatements if there are any
uncorrected misstatements, that also (1) provides a description of the
misstatements and (2) distinguishes between misstatements affecting
intragovernmental accounts and misstatements affecting accounts with the
public.

We recommend that the DOS Inspector General, with the contracted
independent public accountant, work with the department to help ensure

that future management representation letters meet the key conditions
noted as needing improvements in this report.

                       Agency Comments and Our Evaluation

In commenting on a draft of this report, DOS's Acting Chief Financial
Officer stated that his office will work to address the issues related to
representations and the summary of unadjusted misstatements. He also
stated that DOS will consider including materiality thresholds in future
periods but does not plan to do so in its 2005 management representation
letter because sufficient resources would need to be devoted to developing
such disclosures given that materiality has many quantitative and
qualitative aspects and his office questions the relative impact that
DOS's representations have on the CFS. The Acting Chief Financial
Officer's response, which was coordinated with the Office of the Inspector
General, also stated that the Office of the Inspector General has agreed
to work with the department to help ensure that future letters include all
applicable representations and provide a complete summary of unadjusted
misstatements.

With respect to materiality, U.S. generally accepted government auditing
standards state that management representations may be limited to matters
that are considered individually or collectively material to the entity's
financial statements, provided that management and the auditor have
reached an understanding on the materiality thresholds to be used. As a
result, the materiality thresholds used for the representations should be
known by management and the auditor when the management representation
letter is prepared. Further, materiality thresholds are needed by the
auditor for its opinion on DOS's departmentwide financial statements.
Therefore, DOS should be able to provide the materiality thresholds to
Treasury and OMB with no additional work. In addition, as stated in our
report, Treasury and OMB use agency materiality thresholds in providing a
materiality threshold for the governmentwide management representation
letter. In their representation letter to us for the audit of the fiscal
year 2004 CFS, Treasury and OMB stated that their representations are
based primarily on the representations of those agencies covered by the
Chief Financial Officers (CFO) Act, which include DOS, and other selected
agencies that were made in connection with the preparation of these
entities' respective financial statements and provided to OMB and
Treasury. Treasury has defined these agencies as "verifying agencies".
Therefore, in order for Treasury and OMB to represent that all matters
material to the CFS were properly considered and included in the overall
management

representation letter for the CFS, Treasury and OMB need to receive
materiality thresholds from all of the verifying agencies.

Within 60 days of the date of this report, we would appreciate receiving a
written statement on actions taken to address these recommendations.

We are sending copies of this report to the Chairmen and Ranking Minority
Members of the Senate Committee on Homeland Security and
Governmental Affairs; the Subcommittee on Federal Financial
Management, Government Information, and International Security, Senate
Committee on Homeland Security and Governmental Affairs; the House
Committee on Government Reform; and the Subcommittee on Government
Management, Finance, and Accountability, House Committee on
Government Reform. In addition, we are sending copies to the Fiscal
Assistant Secretary of the Treasury and the Controller of OMB. Copies will
be made available to others upon request. This report is also available at
no
charge on GAO's Web site at www.gao.gov.

We appreciate the courtesy and cooperation extended to us by your staff
throughout our work. We look forward to continuing to work with your
offices to help improve financial management in the federal government. If
you have any questions about the contents of this report, please contact
me
at (202) 512-3406.

Gary T. Engel
Director
Financial Management and Assurance

Enclosures - 2

                   Enclosure I: Representations in FAM 1001A

Guidance contained in FAM 1001 and FAM 1001A deals with the management
representations that the auditor should obtain from current management as
part of the audit. This guidance also acknowledges that judgment needs to
be exercised to obtain representations that depend on the circumstances of
the engagement and the nature and basis of presentation of the financial
statements. Representations given in FAM section 1001A should be
customized to the situation of the entity being audited, and additional
representations may need to be obtained.

FAM 1001A lists 27 representations that are ordinarily included, if
applicable, in the management representation letter that an agency
provides to the auditor. For representations 3, 11, 16, and 18, the agency
should address three separate components. As such, each agency is
ordinarily expected to make a total of 35 representations. Representations
18, 19, 20, and 21 are not applicable unless the agency received an
opinion on its internal control. In addition, representations 22, 23, and
24 address the three requirements of the Federal Financial Management
Improvement Act of 1996 and are only applicable to the 24 CFO Act
agencies. The 35 representations in FAM 1001A are as follows.

1.	We are responsible for the fair presentation of the financial
statements and stewardship information in conformity with U.S. generally
accepted accounting principles.

2. The financial statements are fairly presented in conformity with U.S.
generally accepted accounting principles.

3. We have made available to you all

a. financial records and related data;

b. 	where applicable, minutes of meetings of the Board of Directors [or
other similar bodies, such as congressional oversight committees] or
summaries of actions of recent meetings for which minutes have not been
prepared; and

c.	 communications from the Office of Management and Budget (OMB)
concerning noncompliance with or deficiencies in financial reporting
practices.

                   Enclosure I: Representations in FAM 1001A

4.	There are no material transactions that have not been properly recorded
in the accounting records underlying the financial statements or disclosed
in the notes to the financial statements.

5.	We believe that the effects of the uncorrected financial statement
misstatements summarized in the accompanying schedule are immaterial, both
individually and in the aggregate, to the financial statements taken as a
whole. [If management believes that certain of the identified items are
not misstatements, management's belief may be acknowledged by adding to
the representation, for example, "We believe that items XX and XX do not
constitute misstatements because [description of reason]."]

6.	The [entity] has satisfactory title to all owned assets, including
stewardship property, plant, and equipment; such assets have no liens or
encumbrances; and no assets have been pledged.

7.	We have no plans or intentions that may materially affect the carrying
value or classification of assets and liabilities.

8.	Guarantees under which the [entity] is contingently liable have been
properly reported or disclosed.

9.	Related party transactions and related accounts receivable or payable,
including assessments, loans, and guarantees, have been properly recorded
and disclosed.

10. All intraentity transactions and balances have been appropriately
identified and eliminated for financial reporting purposes, unless
otherwise noted. All intragovernmental transactions and balances have been
appropriately recorded, reported, and disclosed. We have reconciled
intragovernmental transactions and balances with the appropriate trading
partners for the four fiduciary transactions identified in Treasury's
Intra-governmental Fiduciary Transactions Accounting Guide, and other
intragovernmental asset, liability, and revenue amounts as required by the
applicable OMB Bulletin.

Enclosure I: Representations in FAM 1001A

11. There are no

a.	 possible violations of laws or regulations whose effects should be
considered for disclosure in the financial statements or as a basis for
recording a loss contingency,

b. 	material liabilities or gain or loss contingencies that are required
to be accrued or disclosed that have not been accrued or disclosed, or

c.	 unasserted claims or assessments that are probable of assertion and
must be disclosed that have not been disclosed.

12. We have complied with all aspects of contractual agreements that would
have a material effect on the financial statements in the event of
noncompliance.

13. No material events or transactions have occurred subsequent to
September 30, 20X2 [or date of latest audited financial statements], that
have not been properly recorded in the financial statements and
stewardship information or disclosed in the notes.

14. We are responsible for establishing and maintaining internal control.

15. We acknowledge our responsibility for the design and implementation of
programs and controls to prevent and detect fraud (intentional
misstatements or omissions of amounts or disclosures in financial
statements and misappropriation of assets that could have a material
effect on the financial statements).

16. We have no knowledge of any fraud or suspected fraud affecting the
[entity] involving:

a. management,

b. employees who have significant roles in internal control, or

c.	 others where the fraud could have a material effect on the financial
statements.

[If there is knowledge of any such instances, they should be described.]

Enclosure I: Representations in FAM 1001A

17. We have no knowledge of any allegations of fraud or suspected fraud
affecting the [entity] received in communications from employees, former
employees, or others. [If there is knowledge of any such allegations, they
should be described.]

18. Pursuant to 31 U.S.C. 3512(c), (d) (commonly known as the Federal
Managers' Financial Integrity Act), we have assessed the effectiveness of
the [entity's] internal control in achieving the following objectives:

a.	 reliability of financial reporting-transactions are properly recorded,
processed, and summarized to permit the preparation of financial
statements and stewardship information in accordance with U.S. generally
accepted accounting principles, and assets are safeguarded against loss
from unauthorized acquisition, use or disposition;

b. 	compliance with applicable laws and regulations-transactions are
executed in accordance with (i) laws governing the use of budget authority
and with other laws and regulations that could have a direct and material
effect on the financial statements and (ii) any other laws, regulations,
and governmentwide policies identified by OMB in its audit guidance; and

c. reliability of performance reporting-transactions and other data that
support reported performance measures are properly recorded, processed,
and summarized to permit the preparation of performance information in
accordance with criteria stated by management.

[If the entity bases its internal control assessment on suitable criteria
other than 31 U.S.C. 3512(c), (d), this item should cite the criteria used
(for example, Internal Control-Integrated Framework issued by the
Committee of Sponsoring Organizations (COSO) of the Treadway Commission).]

19. Those controls in place on September 30, 20X2 [or date of latest
audited financial statements], and during the years ended 20X2 and 20X1,
provided reasonable assurance that the foregoing objectives are met. [If
there are material weaknesses, the foregoing representation should be
modified to read:

Those controls in place on September 30, 20X2, and during the years ended
20X2 and 20X1, provided reasonable assurance that the

Enclosure I: Representations in FAM 1001A

foregoing objectives are met except for the effects of the material
weaknesses discussed below or in the attachment.

or: Internal controls are not effective.

or: Internal controls do not meet the foregoing objectives.]

20. We have disclosed to you all significant deficiencies in the design or
operation of internal control that could adversely affect the entity's
ability to meet the internal control objectives and identified those we
believe to be material weaknesses.

21. There have been no changes to internal control subsequent to September
30, 20X2 [or date of latest audited financial statements], or other
factors that might significantly affect it. [If there were changes,
describe them, including any corrective actions taken with regard to any
significant deficiencies or material weaknesses.]

22. We are responsible for implementing and maintaining financial
management systems that substantially comply with federal financial
management systems requirements, federal accounting standards (U.S.
generally accepted accounting principles), and the U.S. Government
Standard General Ledger at the transaction level.

23. We have assessed the financial management systems to determine whether
they substantially comply with these federal financial management systems
requirements. Our assessment was based on guidance issued by OMB.

24. The financial management systems substantially complied with federal
financial management systems requirements, federal accounting standards,
and the U.S. Government Standard General Ledger at the transaction level
as of [date of the latest financial statements].

[If the financial management systems substantially comply with only one or
two of the above elements, this representation should be modified as
follows:

As of [date of financial statements], the [entity's] financial management
systems substantially comply with [specify which of the three elements for
which there is substantial compliance (e.g., federal accounting standards
and the SGL at the transaction level)],

Enclosure I: Representations in FAM 1001A

but did not substantially comply with [specify which of the elements for
which there was a lack of substantial compliance (e.g., federal financial
management systems requirements)], as described below (or in an
attachment).]

[If the financial management systems do not substantially comply with any
of the three elements, the following paragraph should be used instead:

As of [date of financial statements], the [entity's] financial management
systems do not substantially comply with the federal financial management
systems requirements.]

[If there is a lack of substantial compliance with one or more of the
three requirements, identify herein or in an attachment all the facts
pertaining to the noncompliance, including the nature and extent of the
noncompliance and the primary reason or cause of the noncompliance.]

25. We are responsible for the [entity's] compliance with applicable laws
and regulations.

26. We have identified and disclosed to you all laws and regulations that
have a direct and material effect on the determination of financial
statement amounts.

27. We have disclosed to you all known instances of noncompliance with
laws and regulations.

              Enclosure II: Comments From the Department of State

Enclosure II: Comments From the Department of State

Enclosure II: Comments From the Department of State

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