TITLE:  REMSA, Inc.--Costs, B-293771.2, September 3, 2004
BNUMBER:  B-293771.2
DATE:  September 3, 2004
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   Decision

   A 

   A 

   Matter of:   REMSA, Inc.--Costs

   A 

   File:            B-293771.2

   A 

   Date:              September 3, 2004

   A 

   Robert E. Korroch, Esq., Williams Mullen, for the protester.

   Terry Hart Lee, Esq., Department of Commerce, for the agency.

   Henry J. Gorczycki, Esq., and David A. Ashen, Esq., Office of the General
Counsel, GAO, participated in the preparation of the decision.

   DIGEST

   A 

   GAO will not recommend reimbursement of the costs of protest against
alleged improper modification of contracts where the protest was rendered
academic by the expiration of the contracts as a result of administrative
lapse (rather than agency corrective action).

   DECISION

   A 

   REMSA, Inc. requests that our Office recommend that the agency reimburse
REMSA's reasonable costs of filing and pursuing its protest of an alleged
improper modification of contracts, Nos. EA1330-02-CQ-0002 and
EA133F-03-CQ-0001, awarded to Atlantic Inspection Services, Inc. (AIS) by
the Department of Commerce, National Oceanic and Atmospheric
Administration (NOAA), for fishery observer services.

   A 

   We deny the request.

   A 

   The agency awarded the first contract to AIS in 2002 for a base period and
4 option years.  The agency awarded the second contract in 2003 for a base
period and 3A option years.  The contracts were essentially identical; the
purpose of the second contract was to use supplemental funding not
previously available.  Each contract provided for NOAA to pay AIS for
observer services provided on fishing vessels operating out of ports from
North Carolina to Maine.  Both contracts had the same annual expiration
date of April 30 unless the agency exercised options.

   A 

   In early 2004, during the first option year of the first contract and the
base period of the second contract, the agency issued regulations and
procedures that would permit a fishing vessel to operate in exempted
fisheries if the owner or operator of the vessel retained and paid for an
AIS fishery observer.  On March 4, REMSA protested to our Office, alleging
that, among other things, the agency's actions amounted to an improper
modification beyond the scope of AIS's contracts, and contemplated the
improper payment for the observer services from private funds.

   A 

   On April 5, the agency submitted a report on the protest.  REMSA submitted
comments on April 15.  On May 20, our Office requested additional
information from the agency.  On May 26, the agency submitted a response
to our request.  On May 27, our Office conducted a conference call to
discuss issues and request additional information.  On May 28, counsel for
the agency notified our Office that both contracts had expired on April
30.  According to the agency, no services had been performed by AIS at the
request and expense of owners or operators of fishing vessels and, absent
a current contract, AIS was not authorized to perform the services
contemplated by the protested terms of the agency's regulations and
procedures.  On June 3, our Office dismissed REMSA's protest as academic.

   A 

   REMSA thereupon requested that our Office recommend that the agency
reimburse REMSA the reasonable costs of filing and pursuing its protest. 
REMSA alleges that the agency delayed taking corrective action in response
to its clearly meritorious protest.

   A 

   Our Office may recommend that an agency reimburse a protester its protest
costs where, based on the circumstances of the case, we determine that the
agency unduly delayed taking corrective action in the face of a clearly
meritorious protest, thereby causing the protester to expend unnecessary
time and resources to make further use of the protest process in order to
obtain relief.  4 C.F.R. SA 21.8(e) (2004); Shindong-A Express Tour Co.,
Ltd.*Costs, B-292459.3, Mar. 25, 2004, 2004 CPDPA 75 at 5.  However, where
the agency action that rendered a protest academic does not constitute
corrective action in response to the protest, our Office will not
recommend reimbursement of protest costs.  Bionetics Corp.--Entitlement to
Costs, B-270323.3, Aug. 16, 1996, 96-2 CPD PA 70 at 5; H. Watt & Scott
Gen. Contractors, Inc.--Request for Declaration of Entitlement to Costs,
B-257776.3, Apr. 6, 1995, 95-1A CPD PA 183 at 2-3; Loral Fairchild
Corp.--Entitlement to Costs, B-251209.2, MayA 12, 1993, 93-1 CPD PA 378 at
2.

   A 

   Here, the agency continued to defend against the protest after the
contracts had expired.  The administrative contracting officer states that
as a result of an administrative lapse by the procuring activity, a
request to exercise options under either contract was not submitted to him
until April 30, the day on which the contracts expired.  The contracting
officer explains that he did not have sufficient time to obtain the
necessary contractor consent and legal review prior to the time the
contracts expired and, therefore, he allowed the contracts to expire.  The
contracting officer further states that he did not consider the pending
protests when he allowed the contracts to expire, and that he did not
notify agency legal counsel at the time that the contracts had expired. 
There is nothing in the record that calls into question the contracting
officer's statement that the expiration of the contracts was the result of
an administrative lapse rather than corrective action in response to
REMSA's protest.  Indeed, the fact that the agency continued to defend
against the protest after the expiration of the contracts supports the
agency's position that it did not take corrective action in response to
the protest.

   A 

   Since the agency did not take corrective action in response to REMSA's
protest, and REMSA's protest was not sustained, there is no basis for
recommending that the agency reimburse REMSA its protest costs.

   A 

   The request is denied.

   A 

   Anthony H. Gamboa

   General Counsel

   A 

   A