[Federal Register Volume 91, Number 36 (Tuesday, February 24, 2026)]
[Notices]
[Pages 8903-8910]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2026-03592]
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U.S. NUCLEAR REGULATORY COMMISSION
[NRC-2025-2128]
Privacy Act of 1974; System of Records
AGENCY: Nuclear Regulatory Commission.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management
and Budget (OMB) Circular A-108, the U.S. Nuclear Regulatory Commission
(NRC) is proposing revisions to three systems of records: NRC 5, Grants
Management System; NRC 32, Office of the Chief Financial Officer
Financial Transactions and Debt Collection Management Records; and NRC
41, Tort Claims and Personal Property Claims Records. The revisions add
a routine use permitting disclosure to the U.S. Department of the
Treasury for purposes of reviewing payment and award eligibility
through the Do Not Pay Working System to identify, prevent, or recover
improper payments, consistent with OMB Memorandum M-25-32 and Executive
Order 14249. These system notices are subject to a 30-day public
comment period.
DATES: Submit comments on revisions and changes by March 26, 2026.
Comments received after this date will be considered if it is practical
to do so, but the Commission is able to ensure consideration only for
comments received before this date.
ADDRESSES: You may submit comments by any of the following methods;
however, the NRC encourages electronic comment submission through the
Federal rulemaking website:
Federal rulemaking website: Go to https://www.regulations.gov and search for Docket ID NRC-2025-2128. Address
questions about Docket IDs in Regulations.gov to Bridget Curran;
telephone: 301-415-1003; email: [email protected]. For technical
questions, contact the individual listed in the FOR FURTHER INFORMATION
CONTACT section of this document.
Mail comments to: Office of Administration, Mail Stop:
TWFN-5-A85, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, ATTN: Program Management, Announcements and Editing Staff.
Obtaining Information and Submitting Comments: Please
refer to Docket ID NRC-2025-2128 when contacting the NRC about the
availability of information for this action. The NRC encourages
electronic comment submission through the Federal rulemaking website
(https://www.regulations.gov). Please include Docket ID NRC-2025-2128
in your comment submission.
The NRC cautions you not to include identifying or contact
information that you do not want to be publicly disclosed in your
comment submission. The NRC will post all comment submissions at
https://www.regulations.gov as well as enter the comment submissions
into ADAMS. The NRC does not routinely edit comment submissions to
remove identifying or contact information.
If you are requesting or aggregating comments from others for
submission to the NRC, then you should inform them not to include
identifying or contact information that they do not want to be publicly
disclosed in their comment submission. Your request should state that
the NRC does not routinely edit comment submissions to remove such
information before making the comment submissions available to the
public or entering the comment into ADAMS. You may obtain publicly
available information related to this action by any of the following
methods:
Federal Rulemaking wWebsite: Go to https://www.regulations.gov and search for Docket ID NRC-2025-2128.
NRC's Agencywide Documents Access and Management System
(ADAMS): You may obtain publicly available documents online in the
ADAMS Public Documents collection at https://www.nrc.gov/reading-rm/adams.html. To begin the search, select ``Begin ADAMS Public Search.''
For problems with ADAMS, please contact the NRC's Public Document Room
(PDR) reference staff at 1-800-397-4209, at 301-415-4737, or by email
to [email protected].
NRC's PDR: The PDR, where you may examine and order copies
of publicly available documents, is open by appointment. To make an
appointment to visit the PDR, please send an email to
[email protected] or call 1-800-397-4209 or 301-415-4737, between 8
a.m. and 4 p.m. eastern standard time, Monday through Friday, except
Federal holidays.
FOR FURTHER INFORMATION CONTACT: Sally Hardy, Office of the Chief
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001, telephone: 301-415-5607; email: [email protected].
SUPPLEMENTARY INFORMATION: The NRC is proposing to revise the following
systems of records: NRC 5, ``Grants Management System''; NRC 32,
``Office of the Chief Financial Officer Financial Transactions and Debt
Collection Management Records''; and NRC 41, ``Tort Claims and Personal
Property Claims Records.'' The revisions add a new routine use
authorizing disclosure of information to the U.S. Department of the
Treasury for the purpose of reviewing payment and award eligibility
through the Do Not Pay Working System, in order to identify, prevent,
or recover improper payments.
These revisions are consistent with OMB Memorandum M-25-32,
``Advancing Payments Accuracy and
[[Page 8904]]
Equity in Federal Programs,'' and Executive Order 14249, ``Improper
Payments Elimination and Recovery.'' The new routine use will
strengthen the NRC's ability to ensure program integrity and compliance
with government-wide payment accuracy requirements.
A report on these revisions has been sent to OMB, the Committee on
Homeland Security and Governmental Affairs of U.S. Senate, and the
Committee on Oversight and Accountability of the U.S. House of
Representatives, as required by the Privacy Act.
If changes are made based on the NRC's review of comments received,
the NRC will publish a subsequent notice.
The text of the report, in its entirety, is attached.
Dated: February 19, 2026.
For the Nuclear Regulatory Commission.
Jonathan Feibus,
Senior Agency Official for Privacy, Office of the Chief Information
Officer.
Attachment--Nuclear Regulatory Commission Privacy Act Systems of
Records NRC Systems of Records
5. Grants Management System--NRC.
32. Office of the Chief Financial Officer Financial Transactions
and Debt Collection Management Records--NRC.
41. Tort Claims and Personal Property Claims Records--NRC.
These systems of records are maintained by the NRC and contain
personal information about individuals that is retrieved by an
individual's name or identifier.
The notice for each system of records states the name and location
of the record system, the authority for and manner of its operation,
the categories of individuals that it covers, the types of records that
it contains, the sources of information in those records and the
routine uses of each system of records. Each notice also includes the
business address of the NRC official who will inform interested persons
of the procedures whereby they may gain access to and request amendment
of records pertaining to them.
The Privacy Act provides certain safeguards for an individual
against an invasion of personal privacy by requiring Federal agencies
to protect records contained in an agency system of records from
unauthorized disclosure and to ensure that information is current and
accurate for its intended use and that adequate safeguards are provided
to prevent misuse of such information.
SYSTEM NAME AND NUMBER:
Grants Management System--NRC 5.
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Primary system--NRC Headquarters, 11555 Rockville Pike, Rockville,
Maryland.
SYSTEM MANAGER(S):
Senior Grants Administrative Specialist, Office of Nuclear
Regulatory Research, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 16274a, ``University Nuclear Leadership Program.''
PURPOSE(S) OF THE SYSTEM:
To administer grant programs for scholarships, fellowships, faculty
development and research and development projects at institutions of
higher education, including scholarships to trade schools and community
colleges. This information is used to track students that receive
Federal grant funds under a scholarship or fellowship from academia
through employment after graduation to ensure that student's compliance
with the terms of his or her service agreement under the University
Nuclear Leadership Program (UNLP).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Student recipients who are selected by Grantee Institutions and are
supported by Federal grant funds for scholarships or fellowships under
UNLP grant awards.
CATEGORIES OF RECORDS IN THE SYSTEM:
Students name, grant award providing financial support, type of
grant award, performance dates of the grand award, address, phone,
email, students' educational major/degree, amount of funds received
under the grant award, graduation date, service agreement received,
work status (employed in nuclear, graduated, waiver approved,
repayment), tracking of waiver request/approved, invoice information if
applicable in the event of repayment of funds and amount of years that
a student is required to work in a nuclear-related position under the
service agreement.
RECORD SOURCE CATEGORIES:
The information is derived from approved student service agreements
that are required under the program pursuant to 42 U.S.C. 2015b. The
NRC establishes the agreement per the statutory and program
requirements. The grant recipient institutions require the students to
complete the forms for approval by the NRC and countersignature by the
institution.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the other types of disclosures permitted under
subsection (b) of the Privacy Act, the NRC may disclose information
contained in this system of records without the consent of the subject
individual if the disclosure is compatible with the purpose for which
the record was collected under the following routine uses:
a. A record from this system of records may be disclosed as a
routine use to that individual's educational institution in order to
monitor the progress of scholarship and fellowship recipients, to
ensure compliance with program requirements, to use the data to
demonstrate program effectiveness, and for the educational
institution's record-keeping purposes.
b. A record from this system of records which indicates a violation
of civil or criminal law, regulation or order may be referred as a
routine use to a Federal, State, local, or foreign agency that has
authority to investigate, enforce, implement or prosecute such laws.
Further, a record from this system of records may be disclosed for
civil or criminal law or regulatory enforcement purposes to another
agency in response to a written request from that agency's head or an
official who has been delegated such authority;
c. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency to obtain
information relevant to an NRC decision concerning hiring or retaining
an employee, letting a contract, or issuing a security clearance,
license, grant or other benefit;
d. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency requesting a
record that is relevant and necessary to its decision on a matter of
hiring or retaining an employee, issuing a security clearance,
reporting an investigation of an employee, letting a contract, or
issuing a license, grant, or other benefit;
e. A record from this system of records may be disclosed as a
routine use in the course of discovery; in presenting evidence to a
court, magistrate, administrative tribunal, or grand jury, or pursuant
to a qualifying order from any of those; in alternative dispute
resolution proceedings, such as arbitration or mediation; or in the
course of settlement negotiations;
[[Page 8905]]
f. A record from this system of records may be disclosed as a
routine use to a Congressional office from the record of an individual
in response to an inquiry from the Congressional office made at the
request of that individual;
g. A record from this system of records may be disclosed as a
routine use to NRC-paid experts or consultants, and those under
contract with the NRC on a ``need-to-know'' basis for a purpose within
the scope of the pertinent NRC task. This access will be granted to an
NRC contractor or employee of such contractor by a system manager only
after satisfactory justification has been provided to the system
manager.
h. A record from this system of records may be disclosed as a
routine use to appropriate agencies, entities, and persons when (1) NRC
suspects or has confirmed that there has been a breach of the system of
records, (2) NRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NRC (including
its information systems, programs, and operations), the Federal
Government, or national security, and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with NRC efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm; and
i. A record from this system of records may be disclosed as a
routine use to another Federal agency or Federal entity, when the NRC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
j. To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally-recognized
Indian tribe) in a state administered, federally-funded program.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained electronically on a protected shared
drive, restricted access to only those approved by grant staff and the
Office of the Chief Human Capital Office.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information retrieved by names, grant award numbers or job status.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of in accordance with National
Archives and Records Administration record retention schedules
appropriate to the retention. See the General Records Schedule (GRS) as
follows:
GRS 1.2 item 010--Grant and cooperative agreement program
management records. Temporary. Destroy 3 years after final action is
taken on the file, but longer retention is authorized if required for
business use.
GRS 1.2 item 020--Grant and cooperative agreement case files.
Successful applications. Temporary. Destroy 10 years after final action
is taken on file, but longer retention is authorized if required for
business use.
GRS 1.2 item 021--Grant and cooperative agreement case files.
Unsuccessful application. Temporary. Destroy 3 years after final action
is taken on file, but longer retention is authorized if required for
business use.
GRS 1.1 item 010--Financial transaction records related to
procuring goods and services, paying bills, collecting debts and
accounting. Official record held in the office of record. Temporary.
Destroy 6 years after final payment or cancellation, but longer
retention is authorized if required for business use.
GRS 1.1 item 011--Financial transaction records related to
procuring goods and services, paying bills, collecting debts and
accounting. All other copies (used for administrative or reference
purposes). Temporary. Destroy when business use ceases.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained electronically; access is restricted to only
authorized personnel.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedures.''
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act or Privacy Act Officer, Office of the Chief Information
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,
and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
90 FR 12805 (March 19, 2025).
SYSTEM NAME AND NUMBER:
Office of the Chief Financial Officer Financial Transactions and
Debt Collection Management Records--NRC 32.
SECURITY CLASSIFICATION:
Unclassified
SYSTEM LOCATION:
Office of the Chief Financial Officer, NRC, Two White Flint North,
11545 Rockville Pike, Rockville, Maryland. NRC has an interagency
agreement with the U.S. Treasury, Administrative Resource Center (ARC),
Parkersburg, West Virginia, as a Federal service provider for
transactional services in the NRC core financial system since March
2018.
SYSTEM MANAGER(S):
Comptroller, Division of the Comptroller, Office of the Chief
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC
20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 1681; 26 U.S.C. 6103; 31 U.S.C. chapter 37; 31 U.S.C.
6501-6508; 31 U.S.C. 7701; 42 U.S.C. 2201; 42 U.S.C. 5841; 31 CFR 900-
904; 10 CFR parts 15, 16, 170, 171; and Executive Order (E.O.) 12731.
PURPOSE(S) OF THE SYSTEM:
Financial Transactions and Debt Collection
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered are those to whom the NRC owes/owed money,
those who receive/received a payment from NRC, and those who owe/owed
money to the United States. Individuals receiving payments include, but
are not limited to, current and former employees, contractors,
consultants, vendors, and others who travel or perform certain services
for NRC. Individuals owing money include, but are not limited to, those
who have received goods or services from NRC for which there is a
charge or fee (NRC
[[Page 8906]]
licensees, applicants for NRC licenses, Freedom of Information Act
requesters, etc.) and those who have been overpaid and owe NRC a refund
(current and former employees, contractors, consultants, vendors,
etc.).
CATEGORIES OF RECORDS IN THE SYSTEM:
Information in the system includes, but is not limited to, names,
addresses, telephone numbers, Social Security Numbers (SSN), employee
identification number (EIN), Taxpayer Identification Numbers (TIN),
Individual Taxpayer Identification Numbers (ITIN), Data Universal
Numbering System (DUNS) number, fee categories, application and license
numbers, contract numbers, vendor numbers, amounts owed, background and
supporting documentation, correspondence concerning claims and debts,
credit reports, and billing and payment histories. The overall agency
accounting system contains data and information integrating accounting
functions such as general ledger, funds control, travel, accounts
receivable, accounts payable, property, and appropriation of funds.
Although this system of records contains information on corporations
and other business entities, only those records that contain
information about individuals that is retrieved by the individual's
name or other personal identifier are subject to the Privacy Act.
RECORD SOURCE CATEGORIES:
Record source categories include, but are not limited to,
individuals covered by the system, their attorneys, or other
representatives; NRC; collection agencies or contractors; employing
agencies of debtors; and Federal, State, and local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Pursuant to an interagency agreement, the NRC may disclose records
to Treasury ARC, acting as a federal shared service provider, to
perform authorized transactional services in support of the NRC's core
financial system, the Financial Accounting and Integrated Management
Information System (FAIMIS).
In addition to the other types of disclosures permitted under
subsection (b) of the Privacy Act, the NRC may disclose information
contained in this system of records without the consent of the subject
individual if the disclosure is compatible with the purpose for which
the record was collected under the following routine uses or, where
determined to be appropriate and necessary, the NRC may authorize
Treasury ARC to make the disclosure:
a. To debt collection contractors (31 U.S.C. 3718) or to other
Federal agencies such as the U.S. Department of the Treasury (Treasury)
and the U.S. Department of Interior (DOI) for the purpose of collecting
and reporting on delinquent debts as authorized by the Debt Collection
Act of 1982 or the Debt Collection Improvement Act (DCIA) of 1996 and
the Digital Accountability and Transparency Act (DATA) of 2014;
b. To Treasury; the Defense Manpower Data Center, Department of
Defense; the United States Postal Service; government corporations; or
any other Federal, State, or local agency to conduct an authorized
computer matching program in compliance with the Privacy Act of 1974,
as amended, to identify and locate individuals, including Federal
employees, who are delinquent in their repayment of certain debts owed
to the U.S. Government, including those incurred under certain programs
or services administered by the NRC, in order to collect debts under
common law or under the provisions of the Debt Collection Act of 1982
or the Debt Collection Improvement Act of 1996 and DATA of 2014 which
include by voluntary repayment, administrative or salary offset, and
referral to debt collection contractors;
c. To the U.S. Department of Justice, United States Attorney
Treasury ARC, or other Federal agencies for further collection action
on any delinquent account when circumstances warrant;
d. To credit reporting agencies/credit bureaus for the purpose of
either adding to a credit history file or obtaining a credit history
file or comparable credit information for use in the administration of
debt collection. As authorized by the DCIA, NRC may report current (not
delinquent) as well as delinquent consumer and commercial debt to these
entities in order to aid in the collection of debts, typically by
providing an incentive to the person to repay the debt timely;
e. To any Federal agency where the debtor is employed or receiving
some form of remuneration for the purpose of enabling that agency to
collect a debt owed the Federal Government on NRC's behalf by
counseling the debtor for voluntary repayment or by initiating
administrative or salary offset procedures, or other authorized debt
collection methods under the provisions of the Debt Collection Act of
1982 or the DCIA of 1996. Under the DCIA, NRC may garnish non-Federal
wages of certain delinquent debtors so long as required due process
procedures are followed. In these instances, NRC's notice to the
employer will disclose only the information that may be necessary for
the employer to comply with the withholding order;
f. To the Internal Revenue Service (IRS) by computer matching to
obtain the mailing address of a taxpayer for the purpose of locating
such taxpayer to collect or to compromise a Federal claim by NRC
against the taxpayer under 26 U.S.C. 6103(m)(2) and under 31 U.S.C.
3711, 3717, and 3718 or common law. Re-disclosure of a mailing address
obtained from the IRS may be made only for debt collection purposes,
including to a debt collection agent to facilitate the collection or
compromise of a Federal claim under the Debt Collection Act of 1982 or
the DCIA of 1996, except that re-disclosure of a mailing address to a
reporting agency is for the limited purpose of obtaining a credit
report on the particular taxpayer. Any mailing address information
obtained from the IRS will not be used or shared for any other NRC
purpose or disclosed by NRC to another Federal, State, or local agency
which seeks to locate the same taxpayer for its own debt collection
purposes;
g. To refer legally enforceable debts to the IRS or to Treasury's
Debt Management Services to be offset against the debtor's tax refunds
under the Federal Tax Refund Offset Program;
h. To prepare W-2, 1099, or other forms or electronic submittals,
to forward to the IRS and applicable State and local governments for
tax reporting purposes. Under the provisions of the DCIA, NRC is
permitted to provide Treasury with Form 1099-C information on
discharged debts so that Treasury may file the form on NRC's behalf
with the IRS. W-2 and 1099 Forms contain information on items to be
considered as income to an individual, including certain travel-related
payments to employees, payments made to persons not treated as
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part;
i. To banks enrolled in the Treasury Credit Card Network to collect
a payment or debt when the individual has given his or her credit card
number for this purpose;
j. To another Federal agency that has asked the NRC to effect an
administrative offset under common law or under 31 U.S.C. 3716 to help
collect a debt owed the United States. Disclosure under this routine
use is limited to name, address, SSN, EIN, TIN, ITIN, and other
information necessary to identify the individual; information about the
money payable to or held for the individual; and other information
concerning the administrative offset;
[[Page 8907]]
k. To Treasury or other Federal agencies with whom NRC has entered
into an agreement establishing the terms and conditions for debt
collection cross servicing operations on behalf of the NRC to satisfy,
in whole or in part, debts owed to the U.S. Government. Cross servicing
includes the possible use of all debt collection tools such as
administrative offset, tax refund offset, referral to debt collection
contractors, salary offset, administrative wage garnishment, and
referral to the U.S. Department of Justice. The DCIA of 2014 requires
agencies to transfer to Treasury or Treasury-designated Debt Collection
Centers for cross servicing certain nontax debt over 120 days
delinquent. Treasury has the authority to act in the Federal
Government's best interest to service, collect, compromise, suspend, or
terminate collection action under existing laws under which the debts
arise;
l. Information on past due, legally enforceable nontax debts more
than 120 days delinquent will be referred to Treasury for the purpose
of locating the debtor and/or effecting administrative offset against
monies payable by the Government to the debtor or held by the
Government for the debtor under the DCIA's mandatory, Government-wide
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database
of all qualified delinquent nontax debts and works with agencies to
match by computer their payments against the delinquent debtor database
in order to divert payments to pay the delinquent debt. Treasury has
the authority to waive the computer matching requirement for NRC and
other agencies upon written certification that administrative due
process notice requirements have been complied with;
m. For debt collection purposes, NRC may publish or otherwise
publicly disseminate information regarding the identity of delinquent
nontax debtors and the existence of the nontax debts under the
provisions of the DCIA of 1996;
n. To the U.S. Department of Labor (DOL) and the U.S. Department of
Health and Human Services (HHS) to conduct an authorized computer
matching program in compliance with the Privacy Act of 1974, as
amended, to match NRC's debtor records with records of DOL and HHS to
obtain names, name controls, names of employers, addresses, dates of
birth, and TINs. The DCIA requires all Federal agencies to obtain TINs
from each individual or entity doing business with the agency,
including applicants and recipients of licenses, grants, or benefit
payments; contractors; and entities and individuals owing fines, fees,
or penalties to the agency. NRC will use TINs in collecting and
reporting any delinquent amounts resulting from the activity and in
making payments;
o. To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally-recognized
Indian tribe) in a state administered, federally funded program.
p. If NRC decides or is required to sell a delinquent nontax debt
under 31 U.S.C. 3711(I), information in this system of records may be
disclosed to purchasers, potential purchasers, and contractors engaged
to assist in the sale or to obtain information necessary for potential
purchasers to formulate bids and information necessary for purchasers
to pursue collection remedies;
q. If NRC has current and delinquent collateralized nontax debts
under 31 U.S.C. 3711(i)(4)(A), certain information in this system of
records on its portfolio of loans, notes and guarantees, and other
collateralized debts will be reported to Congress based on standards
developed by the Office of Management and Budget, in consultation with
Treasury;
r. To Treasury, in order to request a payment to individuals owed
money by the NRC;
s. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906;
t. A record from this system of records which indicates a violation
of civil or criminal law, regulation or order may be referred as a
routine use to a Federal, State, local, or foreign agency that has
authority to investigate, enforce, implement or prosecute such laws.
Further, a record from this system of records may be disclosed for
civil or criminal law or regulatory enforcement purposes to another
agency in response to a written request from that agency's head or an
official who has been delegated such authority;
u. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency to obtain
information relevant to an NRC decision concerning hiring or retaining
an employee, letting a contract, or issuing a security clearance,
license, grant or other benefit;
v. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency requesting a
record that is relevant and necessary to its decision on a matter of
hiring or retaining an employee, issuing a security clearance,
reporting an investigation of an employee, letting a contract, or
issuing a license, grant, or other benefit;
w. A record from this system of records may be disclosed as a
routine use in the course of discovery; in presenting evidence to a
court, magistrate, administrative tribunal, or grand jury or pursuant
to a qualifying order from any of those; in alternative dispute
resolution proceedings, such as arbitration or mediation; or in the
course of settlement negotiations;
x. A record from this system of records may be disclosed as a
routine use to a Congressional office from the record of an individual
in response to an inquiry from the Congressional office made at the
request of that individual;
y. A record from this system of records may be disclosed as a
routine use to NRC-paid experts or consultants, and those under
contract with the NRC on a ``need-to-know'' basis for a purpose within
the scope of the pertinent NRC task. This access will be granted to an
NRC contractor or employee of such contractor by a system manager only
after satisfactory justification has been provided to the system
manager;
z. A record from this system of records may be disclosed as a
routine use to appropriate agencies, entities, and persons when (1) NRC
suspects or has confirmed that there has been a breach of the system of
records, (2) NRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NRC (including
its information systems, programs, and operations), the Federal
Government, or national security, and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with NRC efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm; and
aa. A record from this system of records may be disclosed as a
routine use to another Federal agency or Federal entity, when the NRC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to
[[Page 8908]]
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information in this system is stored on paper, microfiche, and
electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Automated information can be retrieved by name, SSN, TIN, DUNS
number, license or application number, contract or purchase order
number, invoice number, voucher number, and/or vendor code. Paper
records are retrieved by invoice number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained under the National Archives and Records
Administration's General Records Schedule as noted below.
GRS 1.1 item 010--Financial Management and Reporting Records.
Financial transaction records related to procuring goods and services,
paying bills, collecting debts, and accounting as the Official record
held in the office of record. Destroy 6 years after final payment or
cancellation, but longer retention is authorized if needed for business
use. Records related to administrative claims by or against the United
States are retained under GRS 1.1 item 080--Financial Management and
Reporting Records. Destroy 7 years after final action, but longer
retention is authorized if required for business use. Records used to
calculate payroll, arrange paycheck deposit, and change previously
issued paychecks are scheduled under GRS 2.4 item 010--Employee
Compensation and Benefits Records. Destroy 3 years after paying agency
or payroll processor validates data, but longer retention is authorized
if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in the primary system are maintained in a building where
access is controlled by a security guard force. Records are kept in
lockable file rooms or at user's workstations in an area where access
is controlled by keycard and is limited to NRC and contractor personnel
who need the records to perform their official duties. The records are
under visual control during duty hours. Access to automated data
requires use of proper password and user identification codes by NRC or
contractor personnel.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedures.''
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act or Privacy Act Officer, Office of the Chief Information
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,
and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12): Disclosures of
information to a consumer reporting agency are not considered a routine
use of records. Disclosures may be made from this system to ``consumer
reporting agencies'' as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966, as
amended (31 U.S.C. 3701(a)(3)).
HISTORY:
89 FR 58779 (July 19, 2024).
SYSTEM NAME AND NUMBER:
Tort Claims and Personal Property Claims Records--NRC 41.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the General Counsel, NRC, One White Flint North, 11555
Rockville Pike, Rockville, Maryland.
SYSTEM MANAGER(S):
Assistant General Counsel for Labor, Employment and Contract Law,
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Tort Claims Act, 28 U.S.C. 2671 et seq.; Military Personnel
and Civilian Employees' Claims Act, 31 U.S.C. 3721; 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
To facilitate adjudication and processing of claims with the NRC
under the Federal Tort Claims Act or the Military Personnel and
Civilian Employees' Claims Act.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have filed claims with NRC under the Federal Tort
Claims Act or the Military Personnel and Civilian Employees' Claims Act
and individuals who have matters pending before the NRC that may result
in a claim being filed.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information relating to loss or damage to
property and/or personal injury or death in which the U.S. Government
may be liable. This information includes, but is not limited to, the
individual's name, home address and phone number, work address and
phone number, driver's license number, claim forms and supporting
documentation, police reports, witness statements, medical records,
insurance information, investigative reports, repair/replacement
receipts and estimates, litigation documents, court decisions, and
other information necessary for the evaluation and settlement of
claims.
RECORD SOURCE CATEGORIES:
Information is obtained from a number of sources, including but not
limited to, claimants, NRC employees involved in the incident,
witnesses or others having knowledge of the matter, police reports,
medical reports, investigative reports, insurance companies, and
attorneys.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the other types of disclosures permitted under
subsection (b) of the Privacy Act, NRC may disclose information
contained in a record in this system of records without the consent of
the subject individual if the disclosure is compatible with the purpose
for which the record was collected under the following routine uses:
a. To third parties, including claimants' attorneys, insurance
companies, witnesses, potential witnesses, local police authorities
where an accident occurs, and others who may have knowledge of the
matter to the extent necessary to obtain information that will be used
to evaluate, settle, refer, pay, and/or adjudicate claims;
b. To the DOJ when the matter comes within their jurisdiction, such
as to coordinate litigation or when NRC's authority is limited, and DOJ
advice or approval is required before NRC can award, adjust,
compromise, or settle certain claims;
c. To the appropriate Federal agency or agencies when a claim has
been
[[Page 8909]]
incorrectly filed with NRC or when more than one agency is involved,
and NRC makes agreements with the other agencies as to which one will
investigate the claim;
d. To the Department of the Treasury to request payment of an
award, compromise, or settlement of a claim;
e. Information contained in litigation records is public to the
extent that the documents have been filed in a court or public
administrative proceeding, unless the court or other adjudicative body
has ordered otherwise. This public information, including information
concerning the nature, status, and disposition of the proceeding, may
be disclosed to any person, unless it is determined that release of
specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy;
f. To the National Archives and Records Administration or to the
General Services Administration for records management inspections
conducted under 44 U.S.C. 2904 and 2906;
g. A record from this system of records which indicates a violation
of civil or criminal law, regulation or order may be referred as a
routine use to a Federal, State, local, or foreign agency that has
authority to investigate, enforce, implement or prosecute such laws.
Further, a record from this system of records may be disclosed for
civil or criminal law or regulatory enforcement purposes to another
agency in response to a written request from that agency's head or an
official who has been delegated such authority;
h. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency to obtain
information relevant to an NRC decision concerning hiring or retaining
an employee, letting a contract, or issuing a security clearance,
license, grant or other benefit;
i. A record from this system of records may be disclosed as a
routine use to a Federal, State, local, or foreign agency requesting a
record that is relevant and necessary to its decision on a matter of
hiring or retaining an employee, issuing a security clearance,
reporting an investigation of an employee, letting a contract, or
issuing a license, grant, or other benefit;
j. A record from this system of records may be disclosed as a
routine use in the course of discovery; in presenting evidence to a
court, magistrate, administrative tribunal, or grand jury or pursuant
to a qualifying order from any of those; in alternative dispute
resolution proceedings, such as arbitration or mediation; or in the
course of settlement negotiations;
k. A record from this system of records may be disclosed as a
routine use to a Congressional office from the record of an individual
in response to an inquiry from the Congressional office made at the
request of that individual;
l. A record from this system of records may be disclosed as a
routine use to NRC-paid experts or consultants, and those under
contract with the NRC on a ``need-to-know'' basis for a purpose within
the scope of the pertinent NRC task. This access will be granted to an
NRC contractor or employee of such contractor by a system manager only
after satisfactory justification has been provided to the system
manager;
m. A record from this system of records may be disclosed as a
routine use to appropriate agencies, entities, and persons when (1) NRC
suspects or has confirmed that there has been a breach of the system of
records, (2) NRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NRC (including
its information systems, programs, and operations), the Federal
Government, or national security, and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with NRC efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm; and
n. A record from this system of records may be disclosed as a
routine use to another Federal agency or Federal entity, when the NRC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
o. To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally-recognized
Indian tribe) in a state administered, federally funded program.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information in this system of records is maintained in both paper
and electronic formats. Paper records are stored in restricted areas
within access-controlled facilities and maintained in locked file
cabinets. Access to paper records is limited to those agency personnel
whose official duties and responsibilities require access.
Electronic records are stored on agency-approved information
systems with restricted access and permissions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information is indexed and accessed by the claimant's name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records will be retained under the National Archives and Records
Administration's General Records Schedules and the NRC NUREG-0910,
Revision 4.
Financial transaction records related to procuring goods and
services, paying bills, collecting debts, and accounting, are retained
according to General Records Schedule 1.1: Financial Management and
Reporting Records, item 010 (``Official record held in the office of
record''). Financial transaction records are destroyed 6 years after
final payment or cancellation, but longer retention is authorized if
required for business use. Since the General Records Schedule (GRS)
allows for longer retention, NRC chooses to retain records for 7 years
as required for its business use, before destruction. Administrative
claims by or against the United States are retained according to
General Records Schedule 1.1, item 080. Administrative claims records
are destroyed 7 years after final action, but longer retention is
authorized if required for business use. Litigation Case Files, are
retained according to NRC's NUREG 0910, Revision 4, Part 2.12.7.
Records are permanent. Transfer to the National Archives 20 years after
cases are closed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The paper records are stored in locked file cabinets and access is
restricted to those agency personnel whose official duties and
responsibilities require access. Automated records are protected by a
combination of technical and administrative safeguards. Technical
safeguards include user authentication mechanisms via PIV card, PIN
protection, role-based access controls, and system monitoring
consistent with agency security policies. Administrative
[[Page 8910]]
safeguards include limiting access to authorized personnel with a
demonstrated need to know, and periodic reviews of user access.
RECORD ACCESS PROCEDURES:
Same as ``Notification procedures.''
CONTESTING RECORD PROCEDURES:
Same as ``Notification procedures.''
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act or Privacy Act Officer, Office of the Chief Information
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001,
and comply with the procedures contained in NRC's Privacy Act
regulations, 10 CFR part 9.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
DISCLOSURES TO CONSUMER REPORTING AGENCIES:
Disclosures Pursuant to 5 U.S.C. 552a(b)(12): Disclosures of
information to a consumer reporting agency are not considered a routine
use of records. Disclosures may be made from this system to ``consumer
reporting agencies'' as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966, as
amended (31 U.S.C. 3701(a)(3)).
HISTORY:
89 FR 58779 (July 19, 2024).
Addendum I--List of U.S. Nuclear Regulatory Commission Locations
Part 1--NRC Headquarters Offices
1. One White Flint North, 11555 Rockville Pike, Rockville,
Maryland.
2. Two White Flint North, 11545 Rockville Pike, Rockville,
Maryland.
3. Three White Flint North, 11601 Landsdown Street, North Bethesda,
Maryland.
Part 2--NRC Regional Offices
1. NRC Region I, 475 Allendale Road, Suite 102, King of Prussia,
Pennsylvania.
2. NRC Region II, Marquis One Tower, 245 Peachtree Center Avenue
NE, Suite 1200, Atlanta, Georgia.
3. NRC Region III, 2056 Westings Ave., Suite 400, Naperville,
Illinois.
4. NRC Region IV, 1600 East Lamar Boulevard, Arlington, Texas.
5. NRC Technical Training Center, Osborne Office Center, 5746
Marlin Road, Suite 200, Chattanooga, Tennessee.
[FR Doc. 2026-03592 Filed 2-23-26; 8:45 am]
BILLING CODE 7590-01-P