[Federal Register Volume 89, Number 159 (Friday, August 16, 2024)]
[Notices]
[Pages 66743-66744]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-18393]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2024-049]


Records Management; General Records Schedule (GRS); GRS 
Transmittal 36

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of new General Records Schedule (GRS) Transmittal 36.

-----------------------------------------------------------------------

SUMMARY: NARA is issuing revisions to the General Records Schedule 
(GRS). The GRS provides mandatory disposition instructions for records 
common to several or all Federal agencies. Transmittal 36 includes only 
changes we have made to the GRS since we published Transmittal 35 in 
June 2024. All other GRS remain in effect.

[[Page 66744]]


DATES: This transmittal is effective August 16, 2024.

ADDRESSES: You can find all GRS schedules and FAQs at http://www.archives.gov/records-mgmt/grs.html (in Word, PDF, and CSV formats). 
You can download the complete current GRS, in PDF format, from the same 
location.

FOR FURTHER INFORMATION CONTACT: For more information about this notice 
or to obtain paper copies of the GRS, contact Eddie Germino, Regulatory 
and External Policy Program Manager, by email at 
[email protected] or by telephone at 301.837.3758.
    Writing and maintaining the GRS is the GRS Team's responsibility. 
This team is part of Records Management Operations in the Office of the 
Chief Records Officer, at NARA. You may contact NARA's GRS Team with 
general questions about the GRS at [email protected].
    Your agency's records officer may contact the NARA appraiser with 
whom your agency normally works for support in carrying out this 
transmittal and the revised portions of the GRS. You may access a list 
of appraisal and scheduling contacts on our website at https://www.archives.gov/records-mgmt/appraisal/work-group-all.html.

SUPPLEMENTARY INFORMATION: GRS Transmittal 36 announces changes to the 
General Records Schedules (GRS) made since NARA published GRS 
Transmittal 35 in June 2024. The GRS provide mandatory disposition 
instructions for records common to several or all Federal agencies.
    As with the past few transmittals, this transmittal publishes only 
those schedules that are new or have changed since they were last 
published in a transmittal. Other schedules not published in this 
transmittal remain current and authoritative. You can find all 
schedules (in Word and PDF formats), general GRS FAQs, and schedule 
specific FAQs at http://www.archives.gov/records-mgmt/grs.html.

1. What changes does this transmittal make to the GRS?

    GRS Transmittal 36 adds one new schedule: GRS 6.7: Special 
Collections Required by Statute. This schedule provides disposition 
authority necessary to allow agencies to transfer records to NARA in 
the Electronic Records Archive (ERA) as required by specific statutes. 
Examples of these statutes include the Civil Rights Cold Case Records 
Collection Act of 2018 (Pub. L. 115-426) and the 2024 National Defense 
Authorization Act: Unidentified Anomalous Phenomena Collection (Pub. L. 
118-31, sections 1841-1843). The schedule only covers these special 
collections of records and not the original records that the agency 
continues to maintain.

2. How do agencies cite GRS items when communicating with NARA?

    Cite the ``DAA'' number in the ``Disposition Authority'' column of 
the GRS table when transferring records to Federal Records Centers or 
to NARA for accessioning, or when requesting GRS deviations on record 
schedules. For example, use ``DAA-GRS-2017-0007-0008'' rather than 
``GRS 2.2, item 070.'' A GRS Disposition Authority Look-Up Table is 
available on our website at https://www.archives.gov/records-mgmt/grs.html.

3. Do agencies have to take any action to implement these GRS changes?

    This new schedule is not something that agencies will use on a 
regular basis and it is unlikely that an agency would need to 
incorporate it into agency file plans or records management systems. 
This schedule is for use by agency records management programs to 
fulfill statutory requirements when they exist.

4. How can an agency get copies of the new GRS?

    You can download the complete current GRS, in PDF format, from 
NARA's website at http://www.archives.gov/records-mgmt/grs.html.

5. Whom should an agency contact for further information?

    Please contact [email protected] with any questions related to this 
transmittal.

Colleen J. Shogan,
Archivist of the United States.
[FR Doc. 2024-18393 Filed 8-15-24; 8:45 am]
BILLING CODE 7515-01-P