[Federal Register Volume 89, Number 128 (Wednesday, July 3, 2024)]
[Notices]
[Pages 55277-55279]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-14641]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-7092-N-31]


Privacy Act of 1974; System of Records

AGENCY: Office of Policy Development and Research, HUD.

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of Housing Urban and Development (HUD), Office 
of Policy Development and Research (PD&R) is issuing a public notice of 
its intent to create a new Privacy Act System of Records titled, 
``Policy and Research Information System.'' The Policy and Research 
Information System (PARIS) contains information related to public 
housing agencies (PHAs), HUD-assisted families, HUD-assisted 
properties, and other HUD programs which are used for research, 
evaluation, monitoring, and budget formulation.

DATES: Comments will be accepted on or before August 2, 2024. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number or by 
one of the following methods:
    Federal e-Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions provided on that site to submit comments electronically.
    Fax: 202-619-8365.
    Email: [email protected].
    Mail: Attention: Privacy Office; Mr. Ladonne White, Chief Privacy 
Officer; Office of the Executive Secretariat, 451 Seventh Street SW, 
Room 10139; Washington, DC 20410-0001.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to http://www.regulations.gov. including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received go to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: LaDonne White, The Privacy Office; 451 
Seventh Street SW, Room 10139; Washington, DC 20410-0001; telephone 
number (202) 708-3054 (this is not a toll-free number). HUD welcomes 
and is prepared to receive calls from individuals who are deaf or hard 
of hearing, as well as individuals with speech or communication 
disabilities. To learn more about how to make an accessible telephone 
call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.

SUPPLEMENTARY INFORMATION: HUD's Office of Policy Development and 
Research (PD&R) maintains the Policy and Research Information System 
(PARIS) system of records. PARIS serves as a repository of information 
related to public housing agencies (PHAs), HUD-assisted families, HUD-
assisted properties, and other HUD programs for the purposes of 
research, evaluation, monitoring, and budget formulation. PARIS gives 
PD&R the ability to extract data from multiple data systems, both 
internal and external to HUD, and to transform the data into a format 
that can be easily analyzed and reported on. The records in PARIS are 
not collected directly from individuals. Records are sent to PARIS from 
other data systems. Data in PARIS are shared through data exchange 
within HUD with the following offices: PD&R's Office of Research 
Evaluation and Monitoring (OREM), Office of Economic Affairs (OEA), the 
Office of Housing (Single Family and Multifamily), the Office of Public 
and Indian Housing (PIH), and the Office of Inspector General (OIG). 
Data in PARIS are exchanged external to HUD with the following 
agencies: the U.S. Census Bureau (Census), the Centers for Medicare and 
Medicaid Services (CMS), the National Center for Health Statistics 
(NCHS), the National Institutes of Health (NIH), the Bureau of Labor 
Statistics (BLS), the Federal Emergency Management Agency (FEMA), the 
Department of Justice (DOJ), and the Department of Treasury (DOT). The 
compilation and processing of data from various HUD program offices as 
well as external sources into the PARIS system provides researchers and 
policymakers with easy access to data coming from disparate systems. In 
addition, the data exchange and data sharing through PARIS provides a 
secure environment for HUD analysts to make data useful for improving 
HUD programs. The records that come into PARIS from various sources, 
internal and external to HUD, are kept separate. The databases are 
constructed in such manner that sources of the data are identified.

SYSTEM NAME AND NUMBER:
    Policy and Research Information System (PARIS), HUD/PD&R-07.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at the U.S. Department of Housing and Urban 
Development Headquarters, 451 Seventh Street SW, Washington, DC 20410-
0001. Servers are in Stennis Data Center, 9300 Building Complex Stennis 
Space Center, MS 39529-0001.

SYSTEM MANAGER(S):
    Lydia Taghavi, Deputy Assistant Secretary, Office of the Chief Data 
Officer, Office of Policy Development and Research, U.S. Department of 
Housing and Urban Development, 451 Seventh Street SW, Room 8210, 
Washington, DC 20410-0001; Phone: (202) 402-5741.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 501 and 502(g) of the Housing and Urban Development Act of 
1970 (Pub. L. 91-609); 84 Stat. 1784; 12 U.S.C. 1701z-1 and 1701z-2(g).

PURPOSE(S) OF THE SYSTEM:
    HUD PD&R maintains the Policy and Research Information System 
(PARIS) system of records to serve as a repository of information 
related to public housing agencies (PHAs), HUD-assisted families, HUD-
assisted properties, and other HUD programs for research, evaluation, 
monitoring, and budget formulation. PARIS gives PD&R the ability to 
extract data from multiple data systems, both internal and external to 
HUD, and transform the data into a format that can be easily analyzed 
and reported on. The reporting functions allow HUD to respond to 
Congressional requests for data on assisted housing programs. The data 
collected from the multiple systems and surveys is used and stored 
solely for statistical purposes and will not be used to identify 
individuals or make decisions that affect

[[Page 55278]]

the rights, benefits, or privileges of specific individuals unless it 
meets one routine uses identified in the next section. The data in this 
system will include location data used to analyze the neighborhoods in 
which people participating in HUD programs live.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public, heads of households, spouses, children and 
other household members residing in a HUD-assisted property and/or 
receiving rental housing assistance through programs administered by 
HUD; children and other household members residing in Low-Income 
Housing Tax Credit (LIHTC) properties; individuals who are hired 
management agents by PHAs and Tribally Designated Housing Entities 
(TDHE); individuals who are designated as property owners and/or 
managing agents of privately-owned but HUD-assisted properties; 
individuals who are designated as agents of State Housing Finance 
agencies; individuals whose records are found in the National Center 
for Health Statistics (NCHS)-HUD data linkage which involves data from 
the National Health Interview Survey and the National Health and 
Nutrition Survey matched with HUD's data; individuals who have received 
or applied for housing-related disaster assistance from the Federal 
Emergency Management Agency (FEMA); families/individuals who are 
participants in:
     HUD-sponsored research and evaluation projects,
     HUD homeownership programs, and
     HUD Eviction Protection Grant Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Full Name, Social Security Number, Date of Birth, Age, Disability 
Status, Race/Ethnicity, Alien Registration Number, Citizenship(s), Home 
Address, Email Address(es), Phone Number(s), Place of Birth, Salary, 
Sex, Gender, Eligibility to HUD program, Protected Health Information, 
Household Member Relationship to Head of Household.

RECORD SOURCE CATEGORIES:
    HUD record sources: Low-Income Housing Tax Credit (LIHTC) Tenant 
Data Collection, Inventory Management System-PIH Information Center 
(IMS-PIC), the Housing Information Portal (HIP), Tenant Rental 
Assistance Certification System (TRACS), Single Family Housing 
Enterprise Data Warehouse (SFHEDW), Rental Assistance Demonstration 
(RAD) program data, Disaster Recovery Grant Reporting Systems (DRGR) 
Eviction Protection Grant Program (EPGP) data, National Standards for 
the Physical Inspection of Real Estate (NSPIRE), and HUD Enforcement 
Management System (HEMS).
    Non-HUD record sources: Federal Emergency Management Agency (FEMA), 
National Center for Health Statistics (NCHS), Department of Justice 
(DOJ), Department of Treasury (Treasury), Federal Housing Finance 
Agency (FHFA), United States Postal Service (USPS), and Consumer 
Financial Protection Bureau (CFPB).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    (1) To appropriate agencies, entities, and persons when (1) HUD 
suspects or has confirmed that there has been a breach of the system of 
records, (2) HUD has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, [the agency] 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with HUD'S efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    (2) To another Federal agency or Federal entity, when HUD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach
    (3) To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    (4) To appropriate Federal, State, local, tribal, or governmental 
agencies or multilateral governmental organizations responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where HUD 
determines that the information would assist in the enforcement of 
civil or criminal laws when such records, either alone or in 
conjunction with other information, indicate a violation or potential 
violation of law.
    (5) To a court, magistrate, administrative tribunal, or arbitrator 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, 
mediation, or settlement negotiations, or in connection with criminal 
law proceedings; when HUD determines that use of such records is 
relevant and necessary to the litigation and when any of the following 
is a party to the litigation or have an interest in such litigation: 
(1) HUD, or any component thereof; or (2) any HUD employee in his or 
her official capacity; or (3) any HUD employee in his or her individual 
capacity where HUD has agreed to represent the employee; or (4) the 
United States, or any agency thereof, where HUD determines that 
litigation is likely to affect HUD or any of its components.
    (6) To contractors, grantees, experts, consultants, Federal 
agencies, and non-Federal entities, including, but not limited to, 
State and local governments and other research institutions or their 
parties, and entities and their agents with whom HUD has a contract, 
service agreement, grant, cooperative agreement, or other agreement for 
the purposes of statistical analysis and research in support of program 
operations, management, performance monitoring, evaluation, risk 
management, and policy development, or to otherwise support the 
Department's mission. Records under this routine use may not be used in 
whole or in part to make decisions that affect the rights, benefits, or 
privileges of specific individuals. The results of the matched 
information may not be disclosed in identifiable form.
    To contractors, grantees, experts, consultants and their agents, 
students or others performing or working under a contract, service, 
grant, cooperative agreement, or other assignment with HUD, when 
necessary to accomplish an agency function related to a system of 
records. Since the records maintained in this system are also found in 
other HUD systems and used for other purposes, their routine use also 
applies.
    (7) To any component of the Department of Justice or other Federal 
agency conducting litigation or in proceedings before any court, 
adjudicative, or administrative body, when HUD determines that the use 
of such records is relevant and necessary to the litigation and when 
any of the following is a party to the litigation or have an interest 
in such litigation: (1) HUD, or any component thereof; or (2) any HUD 
employee in his or her official capacity; or (3) any HUD employee in 
his or her individual capacity where the Department of Justice or 
agency

[[Page 55279]]

conducting the litigation has agreed to represent the employee; or (4) 
the United States, or any agency thereof, where HUD determines that 
litigation is likely to affect HUD or any of its components.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic Records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Name, Social Security Number, and Date of Birth.

POLICIES AND PRACTICES FOR RENTENTION AND DISPOSAL OF RECORDS:
    Records files are maintained in accordance with Records Disposition 
Schedule 67.9.b and 67.9.f. The records will be retained as necessary. 
As such, when projects are satisfactorily closed, and records are no 
longer needed for administrative purposes, the records will be 
destroyed when the destruction date is reached. Electronic records are 
destroyed according to authorization number DAA-GRS-2017-0003-0002.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access to any server, security, storage, backup, and infrastructure 
equipment is monitored, and is restricted to only those with a need-to-
have system access, including being secured by administrative password 
and User ID, PIV Card, and authentication methods. All system users are 
required to sign a confidentiality pledge to abide by corporate 
policies and by HUD policies. Access to PARIS databases is controlled 
and monitored by HUD System Administrators and abides by policies set 
by HUD's Chief Information Officer. Servers and other storage equipment 
are within HUD's firewall.

RECORD ACCESS PROCEDURES:
    Individuals requesting records of themselves should address written 
inquiries to the Department of Housing Urban and Development, 451 7th 
Street SW, Washington, DC 20410-0001. For verification, individuals 
should provide their full name, current address, and telephone number. 
In addition, the requester must provide either a notarized statement or 
an unsworn declaration made under 24 CFR 16.4.

CONTESTING RECORD PROCEDURES:
    The HUD rule for contesting the content of any record pertaining to 
the individual by the individual concerned is published in 24 CFR 16.8 
or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals requesting notification of records of themselves should 
address written inquiries to the Department of Housing Urban 
Development, 451 7th Street SW, Washington, DC 20410-0001. For 
verification purposes, individuals should provide their full name, 
office or organization where assigned, if applicable, and current 
address and telephone number. In addition, the requester must provide 
either a notarized statement or an unsworn declaration made under 24 
CFR 16.4.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    N/A.

HISTORY:
    N/A.

LaDonne L. White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-14641 Filed 7-2-24; 8:45 am]
BILLING CODE 4210-67-P