[Federal Register Volume 88, Number 177 (Thursday, September 14, 2023)]
[Notices]
[Pages 63106-63108]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-19823]


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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records, entitled 
BGFRS-24, ``FRB--EEO General Files.'' BGFRS-24 presently includes self-
identification reports of current and former employees regarding race, 
national origin, sex, and disability and identification by Board staff 
regarding the race, national origin, and sex for those current and 
former employees who decline to voluntarily provide the information.

DATES: Comments must be received on or before October 16, 2023. This 
new system of records will become effective October 16, 2023, without 
further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-24 ``FRB--EEO 
General Files,'' by any of the following methods:
     Agency Website: https://www.federalreserve.gov. Follow the 
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
     Email: [email protected]. Include SORN name 
and number in the subject line of the message.
     Fax: (202) 452-3819 or (202) 452-3102.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and

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Constitution Avenue NW, Washington, DC 20551.
    In general, all public comments will be made available on the 
Board's website at https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, and will not be modified to remove 
confidential, contact or any identifiable information. Public comments 
may also be viewed electronically or in paper in Room M-4365A, 2001 C 
St. NW, Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during 
federal business weekdays.

FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel, 
(202) 530-6270, or [email protected]; Legal Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551. For users of telephone systems via 
text telephone (TTY) or any TTY-based Telecommunications Relay 
Services, please call 711 from any telephone anywhere in the United 
States.

SUPPLEMENTARY INFORMATION: The Board is in the process of replacing its 
current enterprise resource planning (ERP) system which will result in 
changes to the information collected and retained for Board employees. 
Accordingly, the Board is making minor modifications to the EEO General 
Files system to reflect such changes. Principally, to better reflect 
the many dimensions within its workforce, beyond the customary 
demographics of race/ethnicity, disability, and gender, the Board is 
broadening its demographic data collection to encompass voluntary 
disclosure of gender identity and preferred personal pronouns. These 
new fields will help Board employees personalize their self-
identification. The Board is therefore amending the category of records 
to reflect the inclusion of this information. The Board is removing 
from the category of records the reference to EEO-related training 
records which are no longer retained as part of the system of records 
and the reference to identification by Board staff of disability status 
for employees who decline to voluntarily provide such information, as 
disability status would not be inferred via visual observation. The 
Board will also collect information from applicants, such as self-
identification reports, and therefore the Board is amending the 
category of individuals to include applicants and the category of 
records to refer to applicants in addition to current and former 
employees.
    The Board is also taking the opportunity to update the system 
manager, the system location, the authority for the system, the record 
source categories, and the practices for retention and disposal of 
records. The Board is also taking the opportunity to update the 
``Routine Uses'' section to incorporate a link to the Board's general 
routine uses and is amending the system-specific routine use to refer 
to ``workforce'' instead of the more archaic term ``manpower.'' The 
Board otherwise is not amending or establishing any new routine uses.
    The Board is also making technical changes to BGFRS-24 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board has made technical corrections and non-substantive language 
revisions to the following categories: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures,'' and 
``Notification Procedures.'' The Board has also created the following 
new fields: ``Security Classification'' and ``History.''

SYSTEM NAME AND NUMBER:
    BGFRS-24 ``FRB--EEO General Files''.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW, Washington, DC 20551. Records are also stored 
by the Federal Reserve Bank of Minneapolis, located at 90 Hennepin 
Ave., Minneapolis, MN 55401 and by the Board's contractor, Workday, 
Inc., located at 6110 Stoneridge Mall Road, Pleasanton, CA 94588.

SYSTEM MANAGER(S):
    Sheila Clark, Chief Diversity Officer--Office of Diversity, Equity, 
and Inclusion (ODE&I), Office of the Chief Operating Officer, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551, (202) 452-2883, or 
[email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Rehabilitation Act of 1973 (29 U.S.C. 791); Title VII of the Civil 
Rights Act (42 U.S.C. 2000e et seq.); Equal Pay Act of 1963 (29 U.S.C. 
206); Age Discrimination in Employment Act of 1967 (29 U.S.C. 621); 
Genetic Information Nondiscrimination Act of 2008 (Pub. L. 110-233); 
sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 248); 
and the Notification and Federal Employee Antidiscrimination and 
Retaliation Act of 2002 as amended (5 U.S.C. 2301, note).

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained to assist the Board in 
carrying out its responsibilities consistent with the Rehabilitation 
Act of 1973, Title VII of the Civil Rights Act, and other 
nondiscrimination statutes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for Board employment and current and former Board 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Self-identification reports of applicants and current and former 
employees regarding demographics including race, national origin, sex, 
personal pronouns, gender identity, and disability; per EEOC guidance 
identification by Board staff regarding the race, national origin, and 
sex for those current and former employees who decline to voluntarily 
provide such information.

RECORD SOURCE CATEGORIES:
    The information is provided by the individual to whom the record 
pertains and employees responsible for administering the Board's EEO 
program or human resource function.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, F, G, I, and J apply to this 
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83 
FR 43872 at 43873-74 (August 28, 2018). Records may also be used to 
disclose information to management as a data source for production of 
summary descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or workforce studies and may 
also be utilized to respond to investigative or legal requests for 
statistical information (without personal identification of 
individuals).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records in this system are stored in locked file cabinets 
with access limited to staff with a need to know. Electronic records 
are stored on

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a secure server with access limited to staff with a need to know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records can be retrieved by the individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All records are retained for three years.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are secured by lock and key and electronic files are 
stored on secure servers. The system has the ability to track 
individual user actions within the system. The audit and accountability 
controls are based on NIST and Board standards which, in turn, are 
based on applicable laws and regulations. The controls assist in 
detecting security violations and performance or other issues in the 
system. Access to the system is restricted to authorized users within 
the Board who require access for official business purposes. Users are 
classified into different roles and common access and usage rights are 
established for each role. User roles are used to delineate between the 
different types of access requirements such that users are restricted 
to data that is required in the performance of their duties. Periodic 
assessments and reviews are conducted to determine whether users still 
require access, have the appropriate role, and whether there have been 
any unauthorized changes.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    You may submit your Privacy Act request to the--Secretary of the 
Board, Board of Governors of the Federal Reserve System, 20th Street 
and Constitution Avenue NW, Washington, DC 20551.
    You may also submit your Privacy Act request electronically by 
filling out the required information at: https://foia.federalreserve.gov/.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or complete; and (5) unless you have already done so 
in a related Privacy Act request for access or amendment, provide the 
necessary information to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This SORN was previously published in the Federal Register at 73 FR 
24984 at 25003 (May 6, 2008). The SORN was also amended to incorporate 
two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

    Board of Governors of the Federal Reserve System.
Ann E. Misback,
Secretary of the Board.
[FR Doc. 2023-19823 Filed 9-13-23; 8:45 am]
BILLING CODE 6210-01-P