[Federal Register Volume 88, Number 157 (Wednesday, August 16, 2023)]
[Notices]
[Pages 55714-55717]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-17577]
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DEPARTMENT OF THE INTERIOR
Geological Survey
[DOI-2023-0006; 234G0804MD GGHDFA3540 GF0200000 GX23FA35SA40000]
Privacy Act of 1974; System of Records
AGENCY: United States Geological Survey, Interior.
ACTION: Notice of a new system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Interior (DOI) is issuing a public
notice of its intent to create the United States Geological Survey
(USGS) Privacy Act system of records, INTERIOR/USGS-28, USGS Store
Customer Records. This system of records is being established to manage
customer records for earth science and information products available
through the USGS Store. This newly established system will be included
in DOI's inventory of record systems.
DATES: This new system will be effective upon publication. New routine
uses will be effective September 15, 2023. Submit comments on or before
September 15, 2023.
ADDRESSES: You may send comments identified by docket number [DOI-2023-
0006] by any of the following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for sending comments.
[[Page 55715]]
Email: [email protected]. Include docket number
[DOI-2023-0006] in the subject line of the message.
U.S. Mail or Hand-Delivery: Teri Barnett, Departmental
Privacy Officer, U.S. Department of the Interior, 1849 C Street NW,
Room 7112, Washington, DC 20240.
Instructions: All submissions received must include the agency name
and docket number [DOI-2023-0006]. All comments received will be posted
without change to https://www.regulations.gov, including any personal
information provided.
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Cozenja Berry, Associate Privacy
Officer, Office of the Associate Chief Information Officer, U.S.
Geological Survey, 12201 Sunrise Valley Drive, Mail Stop 159, Reston,
VA 20192, [email protected] or (571) 455-2415.
SUPPLEMENTARY INFORMATION:
I. Background
The USGS maintains the INTERIOR/USGS-28, USGS Store Customer
Records, system of records. Through partnerships with the National
Parks Service, Bureau of Land Management, United States Fish and
Wildlife Service, United States Forest Service, and other federal
agencies, the USGS provides a centralized point of sales for
recreational land passes, earth science products, and forestry products
via the USGS Store. The USGS Store (referred to as store throughout
this notice) is a component of the USGS Science Information Delivery
Branch, Office of the Associate Chief Information Officer. Products
available for purchase or issuance to the general public through the
store include: America the Beautiful--the National Parks and Federal
Recreational lands passes; government produced maps; satellite imagery
prints; science publications; and a variety of educational materials.
The USGS Store utilizes the Integrated Business Solutions (IBiS)
system to process transactions and administer customer records. The
records in IBiS are currently covered by two system of records notices
(SORNs): INTERIOR/USGS-15, Earth Science Information Customer Records,
63 FR 60375 (November 9, 1998); modification published at 74 FR 23430
(May 19, 2009), and INTERIOR/DOI-06, America the Beautiful--The
National Parks and Federal Recreational Lands Pass System, 80 FR 63246
(October 19, 2015); modification published at 86 FR 50156 (September 7,
2021). Records pertaining to the sale of earth science and forestry
products (government produced maps, satellite imagery prints, science
publications, and educational materials) were previously managed by the
USGS Earth Science Information Office (ESIO), National Mapping
Division, and maintained under INTERIOR/USGS-15. With the establishment
of the USGS Store, the program responsibility and associated records
transferred from ESIO to the store to provide a single point of sales
within the bureau, thereby prompting the creation of this new system of
records. The USGS intends to rescind the SORN for INTERIOR/USGS-15
after the public comment period for this notice has expired and
comments received have been adjudicated. All records pertaining to the
sale of passes through the America the Beautiful--The National Parks
and Federal Recreational Lands Pass System, which are sold on behalf of
the National Parks Service, will continue to be maintained in
accordance with the INTERIOR/DOI-06 notice as published in the Federal
Register.
II. Privacy Act
The Privacy Act of 1974, as amended, embodies fair information
practice principles in a statutory framework governing the means by
which Federal agencies collect, maintain, use, and disseminate
individuals' records. The Privacy Act applies to records about
individuals that are maintained in a ``system of records.'' A ``system
of records'' is a group of any records under the control of an agency
from which information is retrieved by the name of an individual or by
some identifying number, symbol, or other identifying particular
assigned to the individual. The Privacy Act defines an individual as a
United States citizen or lawful permanent resident. Individuals may
request access to their own records that are maintained in a system of
records in the possession or under the control of DOI by complying with
DOI Privacy Act regulations at 43 CFR part 2, subpart K, and following
the procedures outlined in the Records Access, Contesting Record, and
Notification Procedures sections of this notice.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the existence and character of each
system of records that the agency maintains and the routine uses of
each system. The INTERIOR/USGS-28, USGS Store Customer Records, SORN is
published in its entirety below. In accordance with 5 U.S.C. 552a(r),
DOI has provided a report of this system of records to the Office of
Management and Budget and to Congress.
III. Public Participation
You should be aware your entire comment including your personally
identifiable information, such as your address, phone number, email
address, or any other personal information in your comment, may be made
publicly available at any time. While you may request to withhold your
personally identifiable information from public review, we cannot
guarantee we will be able to do so.
SYSTEM NAME AND NUMBER:
INTERIOR/USGS-28, USGS Store Customer Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained by the Science Information Delivery Branch,
Office of the Associate Chief Information Officer, U.S. Geological
Survey, Denver Federal Center, Denver, CO 80225.
SYSTEM MANAGER(S):
Chief, Science Information Delivery Branch, Office of the Associate
Chief Information Officer, U.S. Geological Survey, Mail Stop 306,
Denver Federal Center, P.O. Box 25286, Denver, CO 80225.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 7 U.S.C 1387, Photographic
reproductions and maps; 16 U.S.C. 6804, Recreation passes; 31 U.S.C.
9701, Fees and charges for Government services and things of value; 43
U.S.C. 1457, Duties of Secretary; 43 U.S.C. 31, Director of United
States Geological Survey; 43 U.S.C 31c, Geologic mapping program; 43
U.S.C. 41, Publications and reports; preparation and sale; 43 U.S.C.
42, Distribution of maps and atlases, etc.; 43 U.S.C. 44, Sale of
transfers or copies of data; 43 U.S.C. 45, Production and sale of
copies of photographs and records; disposition of receipts; and 7 CFR
2.60, Chief, Forest Service.
PURPOSE(S) OF THE SYSTEM:
The purpose of this records system is to process orders and respond
to customer inquiries from individuals who have requested earth science
and forestry products (government produced maps, satellite imagery
prints, science publications, and other educational materials) through
the USGS Store. In addition, feedback provided by individuals may be
used by the USGS to propose process improvements.
[[Page 55716]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system includes individuals who have ordered products from, or
sent an inquiry or comment to, the USGS Store by telephone, mail,
email, or the online storefront.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains records related to individual inquiries,
customer order history, and payment information, and customer feedback.
Individuals may use their personally identifiable information or
business information for transactions and communications with the USGS
Store. Information collected on individuals includes: first and last
name, email address, telephone number, mailing address, billing
address, debit or credit card information (card number, expiration date
and security code), and purchase order number. Although not required,
some customers may provide their company name or other organizational
affiliation.
RECORD SOURCE CATEGORIES:
The individual provides the personal information collected to
process orders and respond to inquiries they initiate through the USGS
Store. USGS personnel and contractors may contribute information to
customer records as it pertains to order status and fulfilment,
purchase issues, product shipping, and responding to general inquiries.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOI as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including Offices of the
U.S. Attorneys, or other Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
(1) DOI or any component of DOI;
(2) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(3) Any DOI employee or former employee acting in his or her
official capacity;
(4) Any DOI employee or former employee acting in his or her
individual capacity when DOI or DOJ has agreed to represent that
employee or pay for private representation of the employee; or
(5) The United States Government or any agency thereof, when DOJ
determines that DOI is likely to be affected by the proceeding.
B. To a congressional office when requesting information on behalf
of, and at the request of, the individual who is the subject of the
record.
C. To the Executive Office of the President in response to an
inquiry from that office made at the request of the subject of a record
or a third party on that person's behalf, or for a purpose compatible
with the reason for which the records are collected or maintained.
D. To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, territorial, local, tribal or foreign) when a
record, either alone or in conjunction with other information,
indicates a violation or potential violation of law--criminal, civil,
or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
E. To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
F. To Federal, state, territorial, local, tribal, or foreign
agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
G. To representatives of the National Archives and Records
Administration (NARA) to conduct records management inspections under
the authority of 44 U.S.C. 2904 and 2906.
H. To state, territorial and local governments and tribal
organizations to provide information needed in response to court order
and/or discovery purposes related to litigation, when the disclosure is
compatible with the purpose for which the records were compiled.
I. To an expert, consultant, grantee, shared service provider, or
contractor (including employees of the contractor) of DOI that performs
services requiring access to these records on DOI's behalf to carry out
the purposes of the system.
J. To appropriate agencies, entities, and persons when:
(1) DOI suspects or has confirmed that there has been a breach of
the system of records;
(2) DOI has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DOI (including
its information systems, programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DOI's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
K. To another Federal agency or Federal entity, when DOI determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in:
(1) responding to a suspected or confirmed breach; or
(2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
L. To the Office of Management and Budget (OMB) during the
coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
M. To the Department of the Treasury to process credit card
payments and recover debts owed to the United States.
N. To the news media and the public, with the approval of the
Public Affairs Officer in consultation with counsel and the Senior
Agency Official for Privacy, where there exists a legitimate public
interest in the disclosure of the information, except to the extent it
is determined that release of the specific information in the context
of a particular case would constitute an unwarranted invasion of
personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Customer records are maintained with appropriate administrative,
physical and technical controls to protect individual privacy.
Electronic records are stored in secure facilities. Paper records are
contained in file folders stored in file cabinets in secure office
locations.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by the system generated customer number,
last name/first name, email address, or phone number. Records may also
be retrieved by a search of the individual's address, purchase order
number, and by company or organizational affiliation.
[[Page 55717]]
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are maintained under the USGS General
Records Disposition Schedule (GRDS), Item 305-06--IBiS System. GRDS
Item 305-06 is a USGS-wide records schedule that supports the Natural
Science Network program in the distribution of all USGS published
materials such as maps, books, and scientific reports. Files consist of
the scanned original customer correspondence for orders, copies of
checks, and deposit slips. Records are destroyed six years and three
months after the end of the fiscal year in which they were collected.
Approved destruction methods for temporary records that have met
their retention period include shredding or pulping paper records and
erasing or degaussing electronic records in accordance with NARA
guidelines and Departmental policy.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records contained in this system are safeguarded in accordance with
43 CFR 2.226 and other applicable security and privacy rules and
policies. During normal hours of operation, paper records are
maintained in locked file cabinets under the control of authorized
personnel. Electronic records are stored on encrypted servers located
in secured Federal agency and contractor facilities with physical,
technical and administrative levels of security to prevent unauthorized
access to information. Access is only granted to authorized personnel
and each person granted access to the system must be individually
authorized to use the system. A Privacy Act Warning Notice appears on
computer monitor screens when records containing information on
individuals are first displayed. Data exchanged between the servers and
the system is encrypted in accordance with DOI security policy. Backup
tapes are encrypted and stored in a locked and controlled room in a
secure, off-site location.
Electronic records are maintained in information systems that are
regulated by National Institute of Standards and Technology privacy and
security standards as developed to comply with the Privacy Act of 1974,
as amended, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 U.S.C.
3501 et seq.; Federal Information Security Modernization Act of 2014,
44 U.S.C. 3551 et seq.; and the Federal Information Processing
Standards 199: Standards for Security Categorization of Federal
Information and Information Systems. A Privacy Impact Assessment was
conducted on IBiS, the host information system, to ensure that Privacy
Act requirements are met and appropriate privacy controls were
implemented to safeguard the personally identifiable information
contained in the system. Security controls include user identification,
multi-factor authentication, database permissions, encryption,
firewalls, audit logs, network system security monitoring, and software
controls. Customer data is stored separately from order data. All
credit card data is encrypted when entered and only the accounting team
has access to unencrypt this data. This database is on an internal
server behind numerous firewalls and other security measures.
Access to records in the system is limited to authorized personnel
who have a need to access the records in the performance of their
official duties, and each user's access is restricted to only the
functions and data necessary to perform that person's job
responsibilities. System administrators and authorized users are
trained and required to follow established internal security protocols
and must complete all security, privacy, and records management
training and sign the DOI Rules of Behavior.
RECORD ACCESS PROCEDURES:
An individual requesting access to their records should send a
written inquiry to the System Manager identified in this notice. DOI
forms and instructions for submitting a Privacy Act request may be
obtained from the DOI Privacy Act Requests website at https://www.doi.gov/privacy/privacy-act-requests. The request must include a
general description of the records sought and the requester's full
name, current address, and sufficient identifying information such as
date of birth or other information required for verification of the
requester's identity. The request must be signed and dated and be
either notarized or submitted under penalty of perjury in accordance
with 28 U.S.C. 1746. Requests submitted by mail must be clearly marked
``PRIVACY ACT REQUEST FOR ACCESS'' on both the envelope and letter. A
request for access must meet the requirements of 43 CFR 2.238.
CONTESTING RECORD PROCEDURES:
An individual requesting amendment of their records should send a
written request to the System Manager as identified in this notice. DOI
instructions for submitting a request for amendment of records are
available on the DOI Privacy Act Requests website at https://www.doi.gov/privacy/privacy-act-requests. The request must clearly
identify the records for which amendment is being sought, the reasons
for requesting the amendment, and the proposed amendment to the record.
The request must include the requester's full name, current address,
and sufficient identifying information such as date of birth or other
information required for verification of the requester's identity. The
request must be signed and dated and be either notarized or submitted
under penalty of perjury in accordance with 28 U.S.C. 1746. Requests
submitted by mail must be clearly marked ``PRIVACY ACT REQUEST FOR
AMENDMENT'' on both the envelope and letter. A request for amendment
must meet the requirements of 43 CFR 2.246.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
about them should send a written inquiry to the System Manager as
identified in this notice. DOI instructions for submitting a request
for notification are available on the DOI Privacy Act Requests website
at https://www.doi.gov/privacy/privacy-act-requests. The request must
include a general description of the records and the requester's full
name, current address, and sufficient identifying information such as
date of birth or other information required for verification of the
requester's identity. The request must be signed and dated and be
either notarized or submitted under penalty of perjury in accordance
with 28 U.S.C. 1746. Requests submitted by mail must be clearly marked
``PRIVACY ACT INQUIRY'' on both the envelope and letter. A request for
notification must meet the requirements of 43 CFR 2.235.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Teri Barnett,
Departmental Privacy Officer, Department of the Interior.
[FR Doc. 2023-17577 Filed 8-15-23; 8:45 am]
BILLING CODE 4338-11-P