[Federal Register Volume 88, Number 129 (Friday, July 7, 2023)]
[Notices]
[Pages 43409-43410]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-14351]


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DEPARTMENT OF STATE

[Public Notice: 12108]


Privacy Act of 1974; System of Records

AGENCY: Department of State.

ACTION: Rescindment of a system of records notice.

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SUMMARY: The Email Archive Management Records, State-01, which is being 
rescinded, captures all emails and attachments that interact with a 
Department of State email account and stores them in a secure 
repository that allows for search, retrieval, and view when necessary. 
Additionally, the Department of State, by separate Federal Register 
notice, will also be rescinding the Final Rule associated with State-
01.

DATES: On December 12, 2017, the Department of State published a notice 
in the Federal Register (82 FR 58477) creating Email Archive Management 
Records, State-01.

ADDRESSES: Questions can be submitted by mail, email, or by calling 
Eric F. Stein, the Senior Agency Official for Privacy on (202) 485-
2051. If mail,

[[Page 43410]]

please write to: U.S Department of State; Office of Global Information 
Systems, A/GIS; Room 4534, 2201 C St. NW, Washington, DC 20520. If 
email, please address the email to the Senior Agency Official for 
Privacy, Eric F. Stein, at [email protected]. Please write ``Email 
Archive Management Records, State-01'' on the envelope or the subject 
line of your email.

FOR FURTHER INFORMATION CONTACT: Eric F. Stein, Senior Agency Official 
for Privacy; U.S. Department of State; Office of Global Information 
Services, A/GIS; Room 4534, 2201 C St. NW, Washington, DC 20520 or by 
calling on (202) 485-2051.

SUPPLEMENTARY INFORMATION: Email Archive Management Records, State-01 
must be rescinded because the characteristics of the system as it 
exists do not render the eRecords Archive a system of records within 
the meaning of 5 U.S.C. 552a. The millions of emails, diplomatic 
cables, and other files that the system ingests are not ``records'' as 
defined by section 552a(a)(4), as they are not grouped by personal 
identifier and are not records ``about'' the individuals incidentally 
mentioned in the files. eRecords is not a ``system of records'' as 
defined by section 552a(a)(5) because it (1) does not index files by 
personal identifier and (2) is not used to retrieve data by using a 
personal identifier. Information collected incidentally through 
eRecords is included in other ``systems of records.''

SYSTEM NAME AND NUMBER:
    Email Archive Management Records, State-01.

HISTORY:
    Email Archive Management Records, State-01, was previously 
published at 85 FR 13482.

Eric F. Stein,
Deputy Assistant Secretary, Global Information Services (A/GIS), U.S. 
Department of State.
[FR Doc. 2023-14351 Filed 7-6-23; 8:45 am]
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