[Federal Register Volume 88, Number 125 (Friday, June 30, 2023)]
[Notices]
[Pages 42344-42346]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-13970]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2023-OS-0045]


Privacy Act of 1974; System of Records

AGENCY: Department of Defense (DoD).

ACTION: Notice of rescindment of multiple System of Records Notices 
(SORNs).

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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is 
providing notice to rescind 26 Privacy Act SORNs. A description of 
these systems can be found in the table in the SUPPLEMENTARY 
INFORMATION section. Additionally, the DoD is issuing a direct final 
rule, published elsewhere in this issue of the Federal Register, to 
amend its regulation and remove the Privacy Act exemption rules for 14 
SORNs (items (a) through (m), and (s) in the aforementioned table) 
rescinded in this notice.

DATES: The rescindment of these SORNs is effective June 30, 2023.

FOR FURTHER INFORMATION CONTACT: Ms. Rahwa Keleta, Privacy and Civil 
Liberties Division, Directorate for Privacy, Civil Liberties and 
Freedom of Information, Office of the Assistant to the Secretary of 
Defense for Privacy, Civil Liberties, and Transparency, Department of 
Defense, 4800 Mark Center Drive, Mailbox #24, Suite 08D09, Alexandria, 
VA 22350-1700, [email protected], (703) 571-0070.

SUPPLEMENTARY INFORMATION: 

I. Background

    Pursuant to the provisions of the Privacy Act of 1974, 5 U.S.C. 
552a, and as part of its ongoing integration and management efforts, 
the DoD is removing 26 Privacy Act SORNs from its inventory. Upon 
review of its inventory, DoD determined it no longer needs or uses 
these system of records because the records are covered by other SORNs; 
therefore, DoD is retiring these SORNs (items (a) through (z) in the 
table) for reasons listed as follows.
    Items (a) through (r) in the table are rescinded because the 
records are now maintained as part of the DoD-wide system of records 
titled DoD-0008, Freedom of Information Act and Privacy Act Records 
(FOIA/PA Records), published in the Federal Register on December 22, 
2021 (86 FR 72586).
    Items (s) through (w) in the table are rescinded because the 
records are now maintained as a part of the DoD-wide system of records 
titled DoD 0006, Military Justice and Civilian Criminal Case Records, 
published in the Federal Register on May 25, 2021 (86 FR 28086).
    Items (x) through (z) in the table are rescinded because the 
records are now maintained as a part of the DoD-wide system of records 
titled DoD-0009, Defense Mass Transportation Benefits Records (DMTBR), 
published in the Federal Register on January 7, 2022 (87 FR 943).
    DoD SORNs have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Privacy, Civil Liberties, and Freedom of Information Directorate 
website at https://dpcld.defense.gov.

II. Privacy Act

    Under the Privacy Act, a ``system of records'' is a group of 
records under the control of an agency from which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying particular assigned to the individual. In 
the Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident.
    In accordance with 5 U.S.C. 552a(r) and Office of Management and 
Budget (OMB) Circular No. A-108, DoD has provided a report of this SORN 
bulk rescindment to OMB and Congress.

[[Page 42345]]



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          System name                    Number                     Descriptions                    History
----------------------------------------------------------------------------------------------------------------
(a) Information Requests--       F033 AF A............  Was established to process FOIA       May 19, 2011, 76
 Freedom of Information Act.                             requests and to assist the            FR 28963.
                                                         Department of the Air Force in
                                                         carrying out responsibilities under
                                                         the FOIA.
(b) Privacy Act Request Files..  F033 AF B............  Was established to record, process    April 07, 2003, 68
                                                         and coordinate individual requests    FR 16788.
                                                         for access to, or amendment of,
                                                         personal records, and appeals on
                                                         denials of requests for access or
                                                         amendments to personal records; and
                                                         to compile information for reports,
                                                         and to ensure timely response to
                                                         requesters under the Privacy Act.
(c) Privacy Case Files.........  A0340-21 OAA.........  Was established to process and        July 11, 2014, 79
                                                         coordinate requests for access to     FR 40080;
                                                         and amendment of individuals'         December 08,
                                                         records; to process appeals on        2005, 70 FR
                                                         denials of requests for access to     72997.
                                                         or amendment of individuals'
                                                         records by the data subject against
                                                         agency rulings; and to ensure
                                                         timely response to requesters under
                                                         the Privacy Act.
(d) FOIA Request/Appeal Files    NM05720-1............  Was established to track, process,    June 13, 2013, 78
 and Tracking System.                                    and coordinate requests/appeals/      FR 35610; April
                                                         litigation made under the             2, 2008, 73 FR
                                                         provisions of the FOIA; to provide    17961.
                                                         responses to requests, including
                                                         requests for access to information
                                                         regarding FOIA requests and/or what
                                                         is being requested under the
                                                         provisions of the FOIA; and to
                                                         compile data for FOIA reporting
                                                         requirements.
(e) Privacy Act Request/         NM05211-1............  Was established to track, process,    June 13, 2013, 78
 Amendment Files and Tracking                            and coordinate individual requests    FR 35607; April
 System.                                                 for access and amendment of           2, 2008, 73 FR
                                                         personal records; to process          17959.
                                                         appeals on denials of requests for
                                                         access or amendment to personal
                                                         records; to compile information for
                                                         reports; and to ensure timely
                                                         response to requesters under the
                                                         Privacy Act.
(f) Information Requests--       LDIA 0010............  Was established to meet regulatory    May 03, 2012; 77
 Freedom of Information Act                              requirements of the FOIA and          FR 26258; July
 (FOIA) and Privacy Act.                                 Privacy Act and to provide            19, 2006, 71 FR
                                                         documentation in response to          41003.
                                                         requests from the public sector for
                                                         information, which is originated by
                                                         or contained in the files of the
                                                         Defense Intelligence Agency; and to
                                                         provide information for compiling
                                                         reports required by public
                                                         disclosure statutes and to assist
                                                         the Department of Justice in
                                                         preparation of the Agency's defense
                                                         in any lawsuit arising under these
                                                         statutes.
(g) Freedom of Information Act/  S510.30..............  Was established to process access     April 18, 2011, 76
 Privacy Act Requests and                                requests and administrative appeals   FR 21706.
 Administrative Appeal Records.                          under the FOIA, access and
                                                         amendment requests and
                                                         administrative appeals under the
                                                         Privacy Act; for the purpose of
                                                         participating in litigation
                                                         regarding agency action on such
                                                         requests and appeals; and for the
                                                         purpose of assisting the Defense
                                                         Logistics Agency in carrying out
                                                         any other responsibilities under
                                                         the FOIA and the Privacy Act.
(h) Privacy and Freedom of       V1-01................  Was established to facilitate         January 28, 2013,
 Information Request Records.                            responses to individual requests      78 FR 5788; July
                                                         for information under the FOIA and    14, 1999, 64 FR
                                                         Privacy Act; to document actions      37935.
                                                         taken in subsequent requests
                                                         (including correction and amendment
                                                         actions), appeals, or litigation;
                                                         and to provide a basis for reports
                                                         and implementing directives.
(i) Freedom of Information Act   HDTRA 021............  Was established to process access     September 18,
 and Privacy Act Case Files.                             requests under the FOIA and access    2012; 77 FR
                                                         and amendment requests under the      57561; August 7,
                                                         Privacy Act; to administer appeals    2006, 71 FR
                                                         and litigation arising from such      44668.
                                                         requests; and to assist DTRA in
                                                         discharging any other
                                                         responsibilities under the FOIA and
                                                         the Privacy Act.
(j) Freedom of Information Act   INGB 001.............  Was established to maintain FOIA and  July 17, 2014; 79
 (FOIA) and Privacy Act (PA)                             Privacy Act requests and              FR 41678.
 Case Files.                                             administrative appeals; for
                                                         participating in litigation
                                                         regarding agency action on such
                                                         requests and appeals; and for
                                                         assisting the National Guard Bureau
                                                         in carrying out any other
                                                         responsibilities under the FOIA and
                                                         Privacy Act.
(k) Privacy Act and Freedom of   CIG-01...............  Was established to process FOIA and   May 31, 2006; 71
 Information Act Case Files.                             Privacy Act requests and              FR 30883.
                                                         administrative appeals; for
                                                         participating in litigation
                                                         regarding agency action on such
                                                         requests and appeals; for amendment
                                                         to records made under the Privacy
                                                         Act and to document DoD Office of
                                                         Inspector General (DoD OIG) actions
                                                         in response to these requests; and
                                                         for assisting the DoD OIG in
                                                         carrying out any other
                                                         responsibilities under the FOIA.
(l) Freedom of Information Act   DWHS E02.............  Was established to process FOIA       May 21, 2015, 80
 (FOIA) Case Files.                                      requests and administrative           FR 29312; January
                                                         appeals; for participating in         28, 2013, 78 FR
                                                         litigation regarding agency action    5783; December 8,
                                                         on such requests and appeals; and     2010, 75 FR
                                                         for assisting the DoD in carrying     76432.
                                                         out any other responsibilities
                                                         under the FOIA.
(m) Privacy Act Case Files.....  DWHS E04.............  Was established to process Privacy    April 10, 2015, 80
                                                         Act requests and administrative       FR 19293; October
                                                         appeals; for participating in         29, 2012, 77 FR
                                                         litigation regarding agency action    65539; December
                                                         on such requests and appeals; and     8, 2010, 75 FR
                                                         for assisting the Department of       76423.
                                                         Defense in carrying out any other
                                                         responsibilities under the Privacy
                                                         Act.
(n) Freedom of Information Act   T5020................  Was established to control            July 12, 2013, 78
 Requests.                                               administrative processing of          FR 41916;
                                                         requests for information made under   December 15,
                                                         the provisions of the FOIA, and to    2008, 73 FR
                                                         record statistics for the annual      76005.
                                                         FOIA report.
(o) Privacy Act Request........  T5020a...............  Was established to record, process,   June 24, 2013; 78
                                                         and coordinate individual requests    FR 37799;
                                                         for access to, or amendment of        February 23,
                                                         personal records, and appeals of      2009, 74 FR 8064.
                                                         denials of request for access or
                                                         amendment to personal records, made
                                                         under the Privacy Act.
(p) Freedom of Information Act/  EDHA 01..............  Was established to process access     August 22, 2014,
 Privacy Act Requests and                                requests and administrative appeals   79 FR 49761.
 Administrative Appeal Records.                          under FOIA; to process access and
                                                         amendment requests and
                                                         administrative appeals under the
                                                         Privacy Act; for litigation
                                                         regarding agency action on such
                                                         requests and administrative
                                                         appeals; and to assist the Defense
                                                         Health Agency in carrying out any
                                                         other responsibility under FOIA or
                                                         the Privacy Act.

[[Page 42346]]

 
(q) Freedom of Information Act   K890.01..............  Was established to make available to  June 11, 2012, 77
 File (FOIA).                                            the public the maximum amount of      FR 34357; March
                                                         information concerning the            10, 2008, 73 FR
                                                         operations and activities of the      12711.
                                                         Defense Information Systems Agency
                                                         (DISA); to receive, process, and
                                                         respond to requests for information
                                                         under FOIA; to review and deny
                                                         requests for information under
                                                         provisions of FOIA and to forward
                                                         applicable correspondence to the
                                                         Director, DISA when the denial may
                                                         be contested or appealed; and
                                                        for review in the event of judicial
                                                         action.
(r) Privacy Act Records........  K890.20..............  Was established for the purposes of   September 13,
                                                         processing access and amendment       2012, 77 FR
                                                         requests and administrative appeals   56630; February
                                                         under the Privacy Act;                22, 1993, 58 FR
                                                         participating in litigation           10562.
                                                         regarding agency action on such
                                                         requests and appeals; and assisting
                                                         the Defense Information Systems
                                                         Agency in carrying out any other
                                                         responsibilities under the Privacy
                                                         Act.
(s) Military Justice and         F051 AFJA I..........  Was established to investigate,       July 22, 2010, 75
 Magistrate Court Records.                               adjudicate and prosecute adverse      FR 42720.
                                                         action cases, Article 138
                                                         complaints, and other
                                                         administrative and criminal actions
                                                         related to violation of federal law
                                                         and regulations and state law
                                                         occurring on and off a military
                                                         installation; for use by appellate
                                                         authorities and federal and state
                                                         licensing authorities; for
                                                         statistical purposes and to manage
                                                         case processing; and to provide
                                                         victims and witnesses information
                                                         consistent with the requirements of
                                                         the Victim and Witness Assistance
                                                         Program, the Victims' Rights and
                                                         Restitution Act of 1990, and other
                                                         laws and regulations governing the
                                                         providing of information to victims
                                                         and witnesses related to military
                                                         justice actions and criminal cases
                                                         and their administrative
                                                         disposition.
(t) Military Justice             N05810-2.............  Was established to provide a record   January 08, 2001;
 Correspondence and Information                          of individual inquiries and           66 FR 1321.
 File.                                                   Department of the Navy Judge
                                                         Advocate General responses
                                                         concerning military justice related
                                                         matters, to maintain background
                                                         information on military justice
                                                         matters to assist in responding to
                                                         inquiries, and to provide
                                                         information and support to victims
                                                         and witnesses in compliance with
                                                         the Victim and Witness Assistance
                                                         Program, the Sexual Assault
                                                         Prevention and Response Program,
                                                         and the Victims' Rights and
                                                         Restitution Act of 1990.
(u) Magistrate Court Case Files  MJA00003.............  Was established to provide a record   August 17, 1999,
                                                         of summons, warrants, investigative   64 FR 44698,
                                                         reports and complaints for use by     44702.
                                                         military prosecutors in the
                                                         preparation of cases of trial.
(v) Marine Corps Command Legal   MJA00009.............  Was established to provide a record   May 18, 1995, 60
 Files.                                                  of actions for use by commanding      FR 26723;
                                                         officers or officers in charge who    February 8, 1995,
                                                         have authority to convene a special   at 60 FR 7523.
                                                         court-martial. The records are used
                                                         as required to initiate, refer or
                                                         complete appropriate disciplinary
                                                         proceedings.
(w) JA Division, HQMC            MJA00017.............  Was established to provide a record   August 03, 1993,
 Correspondence Control Files.                           of action taken on all                58 FR 41254,
                                                         correspondence received by the        41257.
                                                         Judge Advocate Division,
                                                         Headquarters, Marine Corps on
                                                         individual inquiries.
(x) Transportation Incentive     T4500c...............  Was established to manage the mass    October 27, 2015,
 Program System (TIPS).                                  transportation program for Defense    80 FR 65717.
                                                         Finance Accounting Service (DFAS)
                                                         civilian and DFAS non-appropriated
                                                         fund employees who applied for and
                                                         were in receipt of mass transit
                                                         subsidies.
(y) Transportation Incentive     T4165................  Was established to support the        February 10, 2009,
 Program Records.                                        Transportation Incentive Program      74 FR 6583.
                                                         for receipt and processing of
                                                         employee applications; distribution
                                                         of fare media; to reimburse
                                                         participants; to track the use of
                                                         funds used to support the program;
                                                         to evaluate employee participation
                                                         in the program; and to prevent
                                                         misuse of the funds involved for
                                                         participants outside the National
                                                         Capitol Region. Participant records
                                                         were used by the DFAS site parking
                                                         authorities for the purpose of
                                                         identifying those individuals who
                                                         receive a fare subsidy and also
                                                         make use of a DFAS site parking
                                                         sticker.
(z) Mass Transportation Benefit  S400.30..............  Was established to manage the         May 03, 2012, 77
 Program--Outside the National                           Defense Logistics Agency Mass         FR 26261;
 Capital Region (ONCR).                                  Transportation Benefit Program for    September 22,
                                                         participants Outside the National     2009, 74 FR
                                                         Capitol Region, including receipt     48233.
                                                         and processing of employee
                                                         applications and distribution of
                                                         the fare media to employees; to
                                                         reimburse participants; to track
                                                         the use of funds used to support
                                                         the program; to evaluate employee
                                                         participation in the program; to
                                                         prevent misuse of the funds
                                                         involved; and to identify
                                                         individuals who receive a fare
                                                         subsidy and also make use of a DLA
                                                         Primary Level Field Activity
                                                         parking sticker.
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    Dated: June 27, 2023.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2023-13970 Filed 6-29-23; 8:45 am]
BILLING CODE 5001-06-P