[Federal Register Volume 88, Number 78 (Monday, April 24, 2023)]
[Notices]
[Pages 24831-24835]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-08599]
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DEPARTMENT OF THE INTERIOR
National Park Service
[DOI-2022-0014; PPWONRADD7/PPMRSNR1Y.NM0000]
Privacy Act of 1974; System of Records
AGENCY: National Park Service, Interior.
ACTION: Notice of a new system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Interior (DOI) is issuing a public
notice of its intent to create the National Park Service (NPS) system
of records, INTERIOR/NPS-26, Integrated Resource Management
[[Page 24832]]
Applications. This system consists of applications that manage and
deliver resource information to parks, partners, and the public. This
newly established system will be included in DOI's inventory of record
systems.
DATES: This new system will be effective upon publication. New routine
uses will be effective May 24, 2023. Submit comments on or before May
24, 2023.
ADDRESSES: You may send comments identified by docket number [DOI-2022-
0014] by any of the following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for sending comments.
Email: [email protected]. Include docket number
[DOI-2022-0014] in the subject line of the message.
U.S. mail or hand-delivery: Teri Barnett, Departmental
Privacy Officer, U.S. Department of the Interior, 1849 C Street NW,
Room 7112, Washington, DC 20240.
Instructions: All submissions received must include the agency name
and docket number [DOI-2022-0014]. All comments received will be posted
without change to https://www.regulations.gov, including any personal
information provided.
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Felix Uribe, Associate Privacy
Officer, National Park Service, 12201 Sunrise Valley Drive, Reston, VA
20192, [email protected] or (202) 354-6925.
SUPPLEMENTARY INFORMATION:
I. Background
NPS is establishing the INTERIOR/NPS-26, Integrated Resource
Management Applications, system of records. The Integrated Resource
Management Applications (IRMA) is a web-based ``one-stop'' solution
that provides park resource-related tools, data and information,
including reports and other documents, data sets, species lists, and
visitor use statistics, to help NPS Resource Managers make informed
resource management decisions and to share natural resource data and
research with members of the public. IRMA allows NPS to streamline and
simplify how park resource data are entered, managed, discovered, and
shared, and enables individuals to participate in natural resource
conservation and research activities of parks and protected areas
managed by the NPS.
IRMA subsystems allow users to find and download documents and
datasets about natural and cultural resources in the parks; report and
view invasive plant management data with the NPS system designed to
standardize the collection of infestation and treatment data; enter and
find Visual Resource Inventory records of scenic values and importance
to NPS visitor experience and interpretive goals; get species lists
with the occurrence and status of species in more than 300 NPS national
parks; find species' common and scientific names, synonyms, and their
associated taxonomic classification; retrieve comprehensive graphs,
reports, and statistics on historic, current, or forecast park visitor
use; search for names, codes, and affiliations of NPS units (parks,
monuments, historic sites, regions, offices, etc.); and obtain
interactive data driven reports for many NPS programs. Personally
identifiable information (PII) may be collected from users conducting
research or requesting information on park resources and preservation
activities, authors of finalized documents, datasets and scientific
products that are used to support natural resources research and
reporting and to ensure proper citation of the authors, and from
individuals reporting natural resources action(s) taken, such as an
invasive species treatment or sampling collection. The information is
used to support research and analysis of information to assess accuracy
or determine need for further study and to facilitate communication
between NPS and research partners and members of the public. To the
extent permitted by law, information may be shared with Federal, state,
local, and tribal agencies, and organizations as authorized and
compatible with the purpose of this system, or when proper and
necessary, consistent with the routine uses set forth in this system of
records notice.
This notice does not cover the Research Permit and Reporting System
(RPRS) that is also hosted within IRMA. RPRS provides information to
parks, partners, and the public on applications for scientific studies
and field work conducted in parks associated with the NPS Scientific
Research and Collecting Permit, which is covered under the INTERIOR/
NPS-25, Research Permit and Reporting System (RPRS), system of records
notice (87 FR 33203, June 1, 2022).
II. Privacy Act
The Privacy Act of 1974, as amended, embodies fair information
practice principles in a statutory framework governing the means by
which Federal agencies collect, maintain, use, and disseminate
individuals' records. The Privacy Act applies to records about
individuals that are maintained in a ``system of records.'' A ``system
of records'' is a group of any records under the control of an agency
from which information is retrieved by the name of an individual or by
some identifying number, symbol, or other identifying particular
assigned to the individual. The Privacy Act defines an individual as a
United States citizen or lawful permanent resident. Individuals may
request access to their own records that are maintained in a system of
records in the possession or under the control of DOI by complying with
DOI Privacy Act regulations at 43 CFR part 2, subpart K, and following
the procedures outlined in the Records Access, Contesting Record, and
Notification Procedures sections of this notice.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the existence and character of each
system of records that the agency maintains and the routine uses of
each system. The INTERIOR/NPS-26, Integrated Resource Management
Applications, system of records notice is published in its entirety
below. In accordance with 5 U.S.C. 552a(r), DOI has provided a report
of this system of records to the Office of Management and Budget and to
Congress.
III. Public Participation
You should be aware your entire comment including your PII, such as
your address, phone number, email address, or any other personal
information in your comment, may be made publicly available at any
time. While you may request to withhold your PII from public review, we
cannot guarantee we will be able to do so.
SYSTEM NAME AND NUMBER:
INTERIOR/NPS-26, Integrated Resource Management Applications.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Information Service Center, National Park Service, 12795
West Alameda Parkway, Lakewood, CO 80228.
SYSTEM MANAGER(S):
Data and Systems Officer, Natural Resource Stewardship and Science
Directorate, Immediate Office of the Associate Director, National Park
Service, 1201 Oakridge Drive, Suite 200, Fort Collins, CO 80525.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
54 U.S.C. 100101, Promotion and regulation; 54 U.S.C. 100701,
Protection,
[[Page 24833]]
Interpretation, and Research in System; 54 U.S.C. 100704, Inventory and
Monitoring Program; 54 U.S.C. 100705, Availability of System Units for
Scientific Study; 54 U.S.C. 100707, Confidentiality of Information; 54
U.S.C. 100751, Regulations; 36 CFR 1.6, Permits; 36 CFR 2.1,
Preservation of Natural, Cultural and Archeological Resources; and 36
CFR 2.5, Research Specimens.
PURPOSE(S) OF THE SYSTEM:
The primary purpose of the system is to streamline and simplify how
park resource data are entered, managed, discovered, and shared. This
data is representative of resource conditions and status of parks and
protected areas managed by NPS. Project management and data workflows
are also facilitated through the IRMA subsystems to ensure data and
associated materials are available for resource management decisions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include DOI employees,
contractors, and volunteers; other Federal, state, or local government
agency employees; partners of NPS that are involved in projects;
universities, tribal communities and members of the public providing
resource information or involved in projects related to conservation
planning and NPS resource management. This system contains records
concerning corporations and other business entities, which are not
subject to the Privacy Act. However, records pertaining to individuals
acting on behalf of corporations and other business entities may
reflect personal information.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains records describing or summarizing resource
conditions in parks and protected areas managed by the NPS. Workflows
established for decision-making or compliance with Federal rules and
their associated documentation requirements are also moderated through
IRMA applications. This data may include name, personal cell phone
number and email address, mailing and home address, business email
address, group or organizational affiliation, employment information,
location information may be included with the first name and last name
as incidental information regarding the geographic location of a
specific action taken, such as the location of a study, invasive
species treatment or sampling collection; and username, password, and
answers to security questions for the creation and management of user
accounts and to allow registered users to interact with NPS.
RECORD SOURCE CATEGORIES:
Records in IRMA are obtained from DOI employees, contractors and
volunteers, other Federal, state, tribal, local government agency
employees, contractors and volunteers, partners of NPS that are
involved in projects, members of the public, and other individuals
involved with projects related to conservation planning NPS resource
management.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOI as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including Offices of the
U.S. Attorneys, or other Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
(1) DOI or any component of DOI;
(2) Any other Federal agency appearing before the Office of
Hearings and
Appeals;
(3) Any DOI employee or former employee acting in his or her
official capacity;
(4) Any DOI employee or former employee acting in his or her
individual capacity when DOI or DOJ has agreed to represent that
employee or pay for private representation of the employee; or
(5) The United States Government or any agency thereof, when DOJ
determines that DOI is likely to be affected by the proceeding.
B. To a congressional office when requesting information on behalf
of, and at the request of, the individual who is the subject of the
record.
C. To the Executive Office of the President in response to an
inquiry from that office made at the request of the subject of a record
or a third party on that person's behalf, or for a purpose compatible
with the reason for which the records are collected or maintained.
D. To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, territorial, local, tribal or foreign) when a
record, either alone or in conjunction with other information,
indicates a violation or potential violation of law--criminal, civil,
or regulatory in nature, and the disclosure is compatible with the
purpose for which the records were compiled.
E. To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
F. To Federal, state, territorial, local, tribal, or foreign
agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
G. To representatives of the National Archives and Records
Administration (NARA) to conduct records management inspections under
the authority of 44 U.S.C. 2904 and 2906.
H. To state, territorial and local governments and tribal
organizations to provide information needed in response to court order
and/or discovery purposes related to litigation, when the disclosure is
compatible with the purpose for which the records were compiled.
I. To an expert, consultant, grantee, shared service provider, or
contractor (including employees of the contractor) of DOI that performs
services requiring access to these records on DOI's behalf to carry out
the purposes of the system.
J. To appropriate agencies, entities, and persons when:
(1) DOI suspects or has confirmed that there has been a breach of
the system of records;
(2) DOI has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DOI (including
its information systems, programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DOI's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
K. To another Federal agency or Federal entity, when DOI determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in:
(1) responding to a suspected or confirmed breach; or
[[Page 24834]]
(2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
L. To the Office of Management and Budget (OMB) during the
coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
M. To the Department of the Treasury to recover debts owed to the
United States.
N. To the news media and the public, with the approval of the
Public Affairs Officer in consultation with counsel and the Senior
Agency Official for Privacy, where there exists a legitimate public
interest in the disclosure of the information, except to the extent it
is determined that release of the specific information in the context
of a particular case would constitute an unwarranted invasion of
personal privacy.
O. To authorized members of Federal, State, Local and Tribal
agencies to share information on natural, cultural, and socioeconomic
data such as species observations, research reports, environmental
impact statements, mineral lands inventories and environmental and
cultural compliance data for the purpose of supporting resource
management decisions.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records are contained in computers, magnetic disks,
computer tapes, removable drives, email, and electronic databases.
Paper records are contained in file folders stored in file cabinets.
Access is restricted through physical controls and system security
practices.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system can be retrieved by either querying within
the application or generating a report. The information may be
retrieved by various fields including name, personal email address,
business contact information, and group or organizational affiliation.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained in accordance with the NPS Records Schedule,
Resource Management and Lands (Item 1), which has been approved by NARA
(Job No. N1-79-08-1). The disposition of Cultural and Natural Resource
Management Program and Planning records, including applications for
permits, permits and investigator annual reports, is permanent.
Periodic transfer of special media and electronic records along with
any finding aids or descriptive information (including linkage to the
original file) and related documentation by calendar year are
transmitted to NARA when 3 years old. Final transfer of all permanent
records to NARA occurs 15 years after closure. Digital records will be
transferred according to standards applicable at the time.
The disposition of records with short-term operational value and
not considered essential for ongoing management of land, cultural and
natural resources is temporary, including account management records.
These operational records are destroyed/deleted 15 years after closure.
The disposition for routine housekeeping and supporting documentation
is temporary and records are destroyed/deleted 3 years after closure.
Detailed disposition procedures and processes are defined and published
to internal system administration staff within the IRMA technical
reference manuals.
Workflows are in place to manage the disposition of permanent
records in conformance with requisite retention schedules. Periodic
transfer is accomplished through delivery of permanent special media
and electronic records along with any finding aids or descriptive
information (including linkage to the original file) and related
documentation by calendar year to the NARA when 3 years old.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The records contained in this system are safeguarded in accordance
with 43 CFR 2.226 and other applicable security and privacy rules and
policies. Computer servers on which electronic records are stored are
in secured DOI controlled facilities with physical, technical, and
administrative levels of security to prevent unauthorized access to the
DOI network and information assets. Access to the NPS data on the
internal IRMA website address is limited to authorized NPS users.
Access granted to authorized personnel is password-protected, and each
person granted access to the system must be individually authorized to
use the system. A Privacy Act Warning Notice appears on computer
monitor screens when records containing information on individuals are
first displayed. Data exchanged between the servers and the system is
encrypted. Backup tapes are encrypted and stored in a locked and
controlled room in a secure, off-site location.
Computerized records systems follow the National Institute of
Standards and Technology privacy and security standards as developed to
comply with the Privacy Act of 1974, as amended, 5 U.S.C. 552a;
Paperwork Reduction Act of 1995, 44 U.S.C. 3501 et seq.: Federal
Information Security Modernization Act of 2014, 44 U.S.C. 3551 et seq.:
and the Federal Information Processing Standards 199: Standards for
Security Categorization of Federal Information and Information Systems.
Database tables are kept on separate file servers away from general
file storage and other local area network usage. The data itself is
stored in a password-protected, client-server database. Electronic
transmissions of records are encrypted, and password protected.
Security measures establish access levels for different types of users.
Security controls include user identification, passwords, database
permissions, encryption, firewalls, audit logs, and network system
security monitoring, and software controls.
Access to records in the system is limited to authorized personnel
who have a need to access the records in the performance of their
official duties, and each user's access is restricted to only the
functions and data necessary to perform that person's job
responsibilities. System administrators and authorized users are
trained and required to follow established internal security protocols
and must complete all security, privacy, and records management
training and sign the DOI Rules of Behavior. A Privacy Impact
Assessment was conducted to ensure that Privacy Act requirements are
met and appropriate privacy controls were implemented to safeguard the
personally identifiable information contained in the system.
RECORD ACCESS PROCEDURES:
An individual requesting access to their records should send a
written inquiry to the applicable System Manager identified above. DOI
forms and instructions for submitting a Privacy Act request may be
obtained from the DOI Privacy Act Requests website at https://www.doi.gov/privacy/privacy-act-requests. The request must include a
general description of the records sought and the requester's full
name, current address, and sufficient identifying information such as
date of birth or other information required for verification of the
requestor's identity. The request must be signed and dated and be
either notarized or submitted under penalty of perjury in accordance
[[Page 24835]]
with 28 U.S.C. 1746. Requests submitted by mail must be clearly marked
``PRIVACY ACT REQUEST FOR ACCESS'' on both the envelope and letter. A
request for access must meet the requirements of 43 CFR 2.238.
CONTESTING RECORD PROCEDURES:
An individual requesting amendment of their records should send a
written request to the applicable System Manager as identified above.
DOI instructions for submitting a request for amendment of records are
available on the DOI Privacy Act Requests website at https://www.doi.gov/privacy/privacy-act-requests. The request must clearly
identify the records for which amendment is being sought, the reasons
for requesting the amendment, and the proposed amendment to the record.
The request must include the requester's full name, current address,
and sufficient identifying information such as date of birth or other
information required for verification of the requestor's identity. The
request must be signed and dated and be either notarized or submitted
under penalty of perjury in accordance with 28 U.S.C. 1746. Requests
submitted by mail must be clearly marked ``PRIVACY ACT REQUEST FOR
AMENDMENT'' on both the envelope and letter. A request for amendment
must meet the requirements of 43 CFR 2.246.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
about them should send a written inquiry to the applicable System
Manager as identified above. DOI instructions for submitting a request
for notification are available on the DOI Privacy Act Requests website
at https://www.doi.gov/privacy/privacy-act-requests. The request must
include a general description of the records and the requester's full
name, current address, and sufficient identifying information such as
date of birth or other information required for verification of the
requestor's identity. The request must be signed and dated and be
either notarized or submitted under penalty of perjury in accordance
with 28 U.S.C. 1746. Requests submitted by mail must be clearly marked
``PRIVACY ACT INQUIRY'' on both the envelope and letter. A request for
notification must meet the requirements of 43 CFR 2.235.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Teri Barnett,
Departmental Privacy Officer, Department of the Interior.
[FR Doc. 2023-08599 Filed 4-21-23; 8:45 am]
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