[Federal Register Volume 87, Number 242 (Monday, December 19, 2022)]
[Notices]
[Pages 77676-77678]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-27386]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; System of Records

AGENCY: Departmental Offices, Department of the Treasury.

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
the Treasury (``Treasury'' or ``the Department''), Departmental Offices 
(DO) proposes to establish a new system of records within its inventory 
of records systems, subject to the Privacy Act of 1974, as amended 
titled ``Departmental Offices .412 Integrated Library System (ILS) 
Records.'' This action is necessary to meet the requirements of the 
Privacy Act to publish in the Federal Register notice of the existence 
and character of records maintained by DO. The Treasury Library 
(``Library'') in the Office of Privacy, Transparency, & Records uses 
the records in the ILS to keep track of items borrowed by DO employees 
from the Library's collection and to ensure that all items are returned 
to the Library in a timely manner and/or upon a DO employee's 
resignation from the Department.

DATES: Written comments must be received by January 18, 2023. The 
system and the routine uses in this action will be effective on January 
18,

[[Page 77677]]

2023 unless Treasury receives comments and determines that changes to 
the system of records notice are necessary.

ADDRESSES: Comments may be submitted to the Federal eRulemaking Portal 
electronically at https://www.regulations.gov. Electronic submission of 
comments allows the commenter maximum time to prepare and submit a 
comment, ensures timely receipt, and enables the Treasury to Make the 
comments available to the public. Please note that public comments are 
submitted through https://www.regulations.gov, a public website. All 
comments will be public and capable of viewing by other members of the 
public. Due to COVID-19-related restrictions, Treasury has temporarily 
suspended the public's ability to provide comments by mail. In general, 
Treasury will post all comments to https://www.regulations.gov without 
change, including any business or personal information provided, such 
as names, addresses, email addresses, or telephone numbers. All 
comments received, including attachments and other supporting material, 
will be part of the public disclosure. You should only submit 
information that you wish to make publicly available.

FOR FURTHER INFORMATION CONTACT: For questions about this notice and 
privacy issues, contact: Ryan Law, Deputy Assistant Secretary for 
Privacy, Transparency, & Records, (202-622-5710), U.S. Department of 
the Treasury, 1500 Pennsylvania Avenue NW, Washington, DC 20220; email: 
[email protected].

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act, the 
Department has conducted a review and determined that the ILS is a 
system or record. This is a result of various changes and updates, 
including more advanced electronic information technologies such as 
cloud technology. The Library uses the records in the ILS to keep track 
of items borrowed by registered users from the Library's collection and 
to ensure that all items are returned to the Library in a timely manner 
and/or upon a Treasury employee's resignation from the Department. In 
accordance with 5 U.S.C. 552a(r), Treasury has provided a report of 
this new system to the Office of Management and Budget (OMB) and to the 
U.S. Congress.

    Dated: December 13, 2022.
Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Departmental Offices .412 Integrated 
Library System (ILS) Records.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of the Treasury, Departmental Offices, 1500 Pennsylvania 
Avenue NW, Washington, DC 20220.
    Hosted on Workplace.gov Community Cloud--Moderate, and accredited 
FedRAMP Moderate platform built on Amazon Web Services Commercial Cloud 
us-east 1.

SYSTEM MANAGER(S):
    Treasury Library, Office of Privacy, Transparency, & Records, 1500 
Pennsylvania Avenue NW, Washington, DC 20220.

Authority for Maintenance of the System:
    5 U.S.C. 301; 44 U.S.C. 1907; and 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    The information is maintained and used to keep track of items 
borrowed by registered users from the Library's collection and to 
ensure that all items are returned to the Library in a timely manner 
and/or upon an employee's resignation from the Department.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information on current DO employees who have registered as library 
patrons/users.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in this system includes, but is not limited to, records 
on checked-out and/or checked-in items contained in the Library's 
collection. The records may include, but are not limited to, 
information such as the individual's name, Department email address, 
and Library patron barcode number.

RECORD SOURCE CATEGORIES:
    DO employees who provide contact information to the library to 
check-out library materials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy of 1974, 5 U.S.C. 552a(b) records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    (1) To the United States Department of Justice (``DOJ''), for the 
purpose of representing or providing legal advice to the Department in 
a proceeding before a court, adjudicative body, or other administrative 
body before which the Department is authorized to appear, when such 
proceeding involves:
    (a) The Department or any component thereof;
    (b) Any employee of the Department in his or her official capacity;
    (c) Any employee of the Department in his or her individual 
capacity where the DOJ or the Department has agreed to represent the 
employee; or
    (d) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its components; 
and the use of such records by the DOJ is deemed by the DOJ or the 
Department to be relevant and necessary to the litigation.
    (2) To a Federal, State, local, or other public authority 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's, bureau's, or 
authority's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit;
    (3) To a Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906;
    (5) To appropriate agencies, entities, and persons when (1) the 
Department of the Treasury and/or one of its bureaus suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or bureau has determined that as a 
result of the suspected or confirmed breach there is a risk of harm to 
individuals, the Department of the Treasury and/or bureau (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department of the Treasury's and/or bureau's 
efforts to respond to the suspected or confirmed

[[Page 77678]]

breach or to prevent, minimize, or remedy such harm;
    (6) To another Federal agency or Federal entity, when the 
Department of the Treasury and/or bureau determines that information 
from this system of records is reasonably necessary to assist the 
recipient agency or entity in (1) responding to a suspected or 
confirmed breach or (2) preventing, minimizing, or remedying the risk 
of harm to individuals, the recipient agency or entity (including its 
information systems, programs, and operations), the Federal Government, 
or national security, resulting from a suspected or confirmed breach;
    (7) To disclose information to DO managers or supervisors to 
facilitate the recovery of books or other lent library materials that 
are overdue.
    (8) To disclose information to contractors performing or working on 
a contract to provide library and/or IT services for the Federal 
Government who may require access to this system of records.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained electronically in the ILS database. The 
database is password protected and is hosted in a secure cloud 
environment.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information in this system may be retrieved by the patron's name, 
Treasury-issued email address, and barcode number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Information in this system is maintained and disposed of in 
accordance with the disposition authority of the (NARA General Records 
Schedule (GRS) 4.4 as follows:
    DAA-GRS-2015-0003-0002: Library operations records--Destroy when 
business use ceases. The electronic records, files, and data are 
destroyed by erasure of the electronic data.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The electronic data are stored within the Treasury accredited 
cloud, Workplace.gov Community Cloud--Moderate. Access to the 
electronic data is restricted to Library staff, IT staff and 
contractors, and ILS who maintain the networks and services. Other 
Treasury employees, contractors, vendors, and users may be granted on a 
``need-to-know'' basis. The Treasury's data are protected by the DO and 
third-party privacy safeguards, a comprehensive and dynamic set of IT 
safety and security protocols and features that are designed to meet 
all Federal IT privacy standards, including those required by the 
Federal Information Security Modernization Act of 2014, the OMB, the 
Department of Defense Security Technical Implementation Guides, and the 
National Institute of Standards and Technology.
    The Library may print paper copies of the electronic records for 
various short-term uses, as necessary. These paper copies are stored in 
a secure location in the Library when not in use. These paper copies 
are destroyed when no longer needed.

RECORDS ACCESS PROCEDURES:
    See ``Notification Procedure'' below.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedure'' below.

NOTIFICATION PROCEDURES:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing, in accordance with Treasury's Privacy 
Act regulations (located at 31 CFR 1.26), to the Freedom of Information 
Act (FOIA) and Transparency Liaison, whose contact information can be 
found at https://home.treasury.gov/footer/freedom-of-information-act/foia-requester-service-centers-foia-public-liaisons If an individual 
believes more than one bureau maintains Privacy Act records concerning 
him or her, the individual may submit the request to the Office of 
Privacy, Transparency, & Records, FOIA and Transparency, Department of 
the Treasury, 1500 Pennsylvania Ave. NW, Washington, DC 20220.
    No specific form is required, but a request must be written and:
     Be signed and either notarized or submitted under 28 
U.S.C. 1746, a law that permits statements to be made under penalty of 
perjury as a substitute for notarization;
     State that the request is made pursuant to the FOIA and/or 
Privacy Act disclosure regulations;
     Include information that will enable the processing office 
to determine the fee category of the user;
     Be addressed to the bureau that maintains the record (in 
order for a request to be properly received by the Department, the 
request must be received in the appropriate bureau's disclosure 
office);
     Reasonably describe the records;
     Give the address where the determination letter is to be 
sent;
     State whether the requester wishes to inspect the records 
or have a copy made without first inspecting them; and
     Include a firm agreement from the requester to pay fees 
for search, duplication, or review, as appropriate. In the absence of a 
firm agreement to pay, the requester may submit a request for a waiver 
or reduction of fees, along with justification of how such a waiver 
request meets the criteria for a waiver or reduction of fees found in 
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
    You may also submit your request online at https://home.treasury.gov/footer/freedom-of-information-act/submit-a-request.

EXEMPTION PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2022-27386 Filed 12-16-22; 8:45 am]
BILLING CODE 4810-AK-P