[Federal Register Volume 87, Number 227 (Monday, November 28, 2022)]
[Notices]
[Pages 73198-73234]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-24981]
[[Page 73197]]
Vol. 87
Monday,
No. 227
November 28, 2022
Part IV
Central Intelligence Agency
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Privacy Act of 1974; System of Records; Notice
Federal Register / Vol. 87 , No. 227 / Monday, November 28, 2022 /
Notices
[[Page 73198]]
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CENTRAL INTELLIGENCE AGENCY
Privacy Act of 1974; System of Records
AGENCY: Central Intelligence Agency.
ACTION: Notice of Modified Systems of Records and Rescindment of
Systems of Records Notices.
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SUMMARY: Notice is hereby given that the Central Intelligence Agency
(``CIA'' or ``the Agency'') is submitting to the Federal Register a
total of forty two (42) System of Records Notices (SORNs), and nineteen
(19) General Routine Uses. Of the total package, CIA has significantly
modified seven (7) existing SORNs, rescinded five (5) SORNs, created
two (2) new SORNs. With respect to CIA's routine uses, the Agency
modified one (1) General Routine Use, and created five (5) new General
Routine Uses. (CIA-33) is not reissued and remains in effect as
published on July 22, 2005. The remaining SORNs and General Routine
Uses contain updates with respect to organizational changes at CIA, as
well as new requirements set by OMB.
DATES: This action is effective November 28, 2022, subject to a 30-day
period in which to comment on the routine uses. Please submit any
comments by December 28, 2022.
ADDRESSES: Comments may be submitted by the following methods: By mail
to Kristi L. Scott, Privacy and Civil Liberties Officer, Central
Intelligence Agency, Washington, DC 20505, by telephone at (571) 280-
2700, or by email to [email protected]. Please include ``NOTICE
OF ROUTINE USES AND NEW AND MODIFIED CIA SORNS'' in the subject line of
the message.
FOR FURTHER INFORMATION CONTACT: Kristi L. Scott, Privacy and Civil
Liberties Officer, Central Intelligence Agency, Washington, DC 20505,
(571) 280-2700.
SUPPLEMENTARY INFORMATION: CIA's Office of Privacy and Civil Liberties
(OPCL) conducted an omnibus review of all Agency SORNs. OPCL determined
that CIA's SORNs and General Routine Uses (RUs) could be enhanced in
accordance with OMB's updated guidance outlined in A-108. Rather than
issuing piecemeal revisions, OPCL is hereby republishing the updated
notices for all of its SORNs and corresponding RUs in a consolidated
publication. By issuing a consolidated publication of all of its SORNs,
OPCL intends to ease the administrative burden of the public having to
search through multiple Federal Register volumes.
As such, CIA is publishing a total of forty two (42) SORNs in this
volume. Of this total, CIA has modified seven (7) existing SORNs;
rescinded four (4) SORNs; and created two (2) new SORNs. CIA is also
republishing a total of nineteen (19) General RUs that are applicable
to all CIA SORNs. CIA also modified one (1) General RU and created five
(5) new General Routine Uses to conform to OMB guidance.
New SORNs
The new CIA SORNs are to account for the Agency's Environmental
Safety Records (CIA-42) and CIA's Insider Threat Program (CIA-43). As
part of operating its property, CIA maintains records that document
facility safety requirements, such as repairs to property, building,
and maintenance requests. With respect to CIA's Insider Threat Program,
CIA is publishing this new SORN to reflect changes to Executive Orders,
policies, and practices, to deter insider threat activities, and
educate the CIA workforce on insider threat matters.
Modified SORNs
The modified SORNs reflect the organizational changes of CIA's
directorates, including updates to authorities, purposes, categories of
records, categories of individuals, and record controls. CIA modified
(CIA-10), Parking Records, to include reasonable accommodations and
business analytics to improve parking lot availability. CIA updated
(CIA-13), Component Human Resource Records, to update new categories of
individuals in order to improve efficiencies for onboarding prospective
CIA employees. CIA updated (CIA-16), Employee Clinical and Psychiatric
Records, to more accurately describe modernization efforts at the
Agency. CIA updated (CIA-17), Applicant Clinical and Psychiatric
Records, to include additional categories of individuals covered and
records contained in the system of records to include individuals
eligible to participate in the CIA's medical program. CIA updated (CIA-
18), Psychological Testing Records, to more accurately describe the
categories of individuals and categories of records maintained in the
system of records. CIA updated (CIA-19), Agency Human Resource Records,
to more accurately describe official personnel files of former and
current CIA staff. CIA updated (CIA-26), Office of General Counsel
Records, to reflect business modernization efforts to work on legal
documents.
The modified SORNs have undergone non-substantive modifications to
reflect new Agency titles, to note different internal record locations,
and to cite to new authorities. CIA has not made any modifications to
(CIA-32) Community Management Records.
Rescinded SORNs
CIA has rescinded four (4) SORNs that are no longer necessary due
to changes in CIA's organizational structure or the decommission of
certain systems of records. More specifically, (CIA-11), Accountable
Property Records, was established to enable authorized personnel to
document accountability for CIA nonexpendable property and to track,
inventory, audit, and report on accountable property. The records are
now maintained and retrieved by a serial number of the accountable
property item or by location of such accountable property, instead of
by name or other personal identifier.
(CIA-20), Official Personnel Files, was established to enable
authorized human resources personnel to administer routine personnel
transactions including: personnel assignments, performance evaluations,
promotions, adverse actions, counseling, retirement determinations and
qualifications, separations, medical or insurance claims, employment
verification, and statistical reports. Although the records in this
system are still managed by the CIA's Office of Personnel Resources,
the records are now maintained in the Privacy Act system covered by
(CIA-19), Agency Human Resources Records. Due to the CIA's unique
personnel authorities, Official Personnel Files of current and former
agency employees are maintained and located on CIA premises. However,
duplicate copies are also maintained separately by the Office of
Personnel Management (OPM) for the administration of Federal employee
benefit programs and fall within the scope of OPM/GOVT-1, General
Personnel Records.
(CIA-23), Intelligence Community Security Clearance and Access
Approval Repository, was established to enable authorized personnel to
verify individual security clearances or security access approvals
throughout the Intelligence Community, in order to appropriately
authorize and control access to classified and compartmented
information. This database now operates under the authorities and
direction of the Office of the Director of National Intelligence (ODNI)
and is covered by (ODNI-12), Intelligence Community Security Clearance
and Access Approval Repository.
Finally, (CIA-33), National Intelligence Council Records, was
[[Page 73199]]
established to enable authorized personnel to provide classified and
unclassified information within the CIA and to appropriate Intelligence
Community elements and U.S. Government officials for the conduct of
authorized activities in support intelligence support of policymakers
and other senior intelligence consumers. This database now operates
under the authorities of the Office of the Director of National
Intelligence (ODNI) and is covered by ODNI-15, Mission Outreach and
Collaboration Records.
The SORN citations designated to the rescinded SORNs will be
reserved in the Agency's full republication, below, for ease of
reference.
Statement of General Routine Uses
The Agency significantly modified one (1) General Routine Use, and
added five (5) new General Routine Uses to its ``Statement of General
Routine Uses,'' in order to clarify and increase the public's knowledge
of the circumstances in which the Agency may disclose, as a routine
use, records from Privacy Act systems of records and to enhance the
Agency's ability to share information essential to the conduct of its
national security mission.
The Agency proposes renumbering General Routine Use 14 as General
Routine Use 19, and: (1) requiring the disclosure under this routine
use be approved by the Director of the CIA, or designee; (2) requiring
the concurrence of the Privacy and Civil Liberties Officer; and (3)
requiring a written assessment that the anticipated benefits outweigh
the potential risks resulting from dissemination and whether the
receiving entities will be subject to further restrictions on the use
and dissemination of the record.
Additionally, CIA proposes adding new General Routine Uses 14 and
15 to ensure that the Agency can lawfully disclose records when
reasonably necessary to identify, assess, and respond to breaches. The
Agency proposes adding General Routine Use 16 to authorize the CIA to
disclose records when required to elicit information or cooperation
from the recipient of the information when CIA performs its authorized
activities. The Agency proposes adding Routine Use 17 to authorize
responsible CIA personnel to disclosure records when necessary to
conduct or report the progress and/or results of an investigation or
inquiry into claims of discrimination or harassment brought pursuant to
either federal employment laws or internal Agency regulations. Finally,
the Agency proposes adding General Routine Use 18 to authorize CIA to
disclose ODNI or ODNI-related records to ODNI when necessary to perform
functions or services for which CIA has been engaged by ODNI.
The remaining General Routine Uses underwent minor updates to
reduce redundant language and better articulate the recipient(s) of the
records, as well as the purpose(s) for which the CIA discloses the
records. Additionally, many of the CIA SORNs retain their Privacy Act
system of records specific routine uses limited to the disclosures of
records maintained in the corresponding Privacy Act system of records,
as published in the SORNs below. The Agency is providing an opportunity
for interested persons to submit comments on the Agency's General
Routine Uses, as well as the Privacy Act system of records-specific
routine uses. Unless CIA determines that, based on the submitted
comments, substantial modifications are required, the routine uses will
take effect 30 days after publication.
Nothing in the new or modified SORNs, or new or modified General
Routine Uses, changes the Central Intelligence Agency's authorities
regarding the collection and maintenance of information about citizens
and lawful permanent residents of the United States, nor do the changes
impact any individual's rights to access or to amend their records
pursuant to the Privacy Act.
In accordance with 5 U.S.C. 552a(r), the Agency has provided a
report to OMB and Congress on the new, modified, and rescinded system
of records.
Dated: November 10, 2022.
Kristi L. Scott,
Privacy and Civil Liberties Officer, Central Intelligence Agency.
Statement of General Routine Uses for the Central Intelligence Agency
The following routine uses apply to, and are incorporated by
reference into, each system of records maintained by the CIA:
1. Disclosure of a record indicating or relating to a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program
pursuant thereto, to the appropriate agency whether federal, state,
local or foreign, charged with the responsibility of investigating or
prosecuting such violation, charged with the responsibility to take
appropriate administrative action, or charged with enforcing or
implementing the law related to the violation or potential violation.
2. Disclosure to a federal, state or local agency maintaining
civil, criminal, relevant enforcement information, or other pertinent
information, such as current licenses, to the extent necessary to
obtain information relevant to a Central Intelligence Agency decision
concerning hiring or retention of an employee, issuance of a security
clearance or special access, or performance of the CIA's acquisition
functions.
3. Disclosure to a federal, state, or local agency, or other
appropriate entities or individuals, in connection with the hiring or
retention of an employee, the issuance of a security clearance or
special access, the reporting or an investigation of an employee, the
letting of a contract, or the issuance of a license, grant or other
benefit, to the extent that the information is relevant and necessary
to the entity's decision on the matter.
4. Disclosure in the course of presenting information or evidence
to a court, magistrate, special master, administrative law judge, or
administrative board or panel, including disclosures made pursuant to
statutes or regulations governing the conduct of such proceedings.
5. Disclosure to the Office of Management and Budget (OMB) in
connection with the review of private relief legislation, as set forth
in OMB Circular No. A-19, or its successor, at any stage of the
legislative coordination and clearance process.
6. Disclosure to the National Archives and Records Administration
(NARA) in records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
7. Disclosure to a federal, state, or local agency, other
appropriate entities or individuals, or, through established liaison
channels, to select foreign governments, provided such disclosure is
compatible with the purpose for which the record was collected and is
undertaken to enable the Central Intelligence Agency to carry out its
intelligence mission in support of U.S. national security objectives
under authorizing laws, statutes, policies, and regulations or any
successor order, national security directives applicable to the Agency
and implementing procedures approved by the Attorney General
promulgated pursuant to such Orders and directives, as well as
statutes, Executive orders and directives of general applicability.
This routine is not intended to supplant the other routine uses
published by the Central Intelligence Agency.
8. Disclosure to a Member of Congress or Congressional staffer
acting upon the
[[Page 73200]]
Member's behalf in response to an inquiry from that Member or staffer
made at the written request of the constituent who is the subject of
the record.
9. Disclosure to the public or to the media for release to the
public, to enable the CIA to respond to charges of illegal or improper
activity, professional misconduct, or incompetence when such
allegations have become publicly known, and the General Counsel in
consultation with the Privacy and Civil Liberties Officer, determines
that such disclosures are necessary to preserve public confidence in
the Agency and the integrity of its processes, or to demonstrate the
accountability of the Agency and its employees, and such disclosures do
not clearly constitute an unwarranted invasion of personal privacy.
10. Disclosure to any Federal agency when information obtained from
that agency is used in compiling the record, and the record is relevant
to the official responsibilities of that agency.
11. Disclosure to representatives of the Department of Justice or
of any other entity responsible for representing the interests of the
Central Intelligence Agency in connection with judicial,
administrative, or other proceedings. Records may also be disclosed to
representatives of the Department of Justice and other U.S. Government
entities designated by the CIA to represent CIA interests, to the
extent necessary to obtain advice on any matter.
12. Disclosure to individual Members or staff of the Senate Select
Committee on Intelligence and the House Permanent Select Committee on
Intelligence in connection with the exercise of the Committees'
intelligence oversight and legislative functions, when such limited
disclosures are necessary to a lawful activity of the United States,
and the CIA General Counsel has determined that such disclosures are
otherwise lawful.
13. Disclosure to the President's Intelligence Advisory Board, the
Intelligence Oversight Board, any successor organizations, and other
intelligence or independent oversight entities established by the
President or Congress, when the Director of the Central Intelligence
Agency determines that such disclosures will assist these entities in
the performance of their oversight functions.
14. Disclosure to appropriate Federal agencies, entities, and
individuals when the CIA: (1) suspects or has confirmed that there has
been a breach of a Privacy Act system of records; (2) has determined
that as a result of the suspected or confirmed breach there is a risk
of harm to individuals, the CIA (including its information systems,
programs and operations), the Federal Government, or national security;
and (3) the disclosure made to such agencies, entities, and individuals
is reasonably necessary to assist in connection with the CIA's efforts
to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
15. Disclosure to appropriate Federal agencies, entities, and
individuals when the CIA determines that information from a Privacy Act
system of records is reasonably necessary to assist the recipient
agency, entity or individual in: (1) responding to a suspected or
confirmed breach; or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
16. Disclosure to any individual or entity that the CIA has reason
to believe possesses information regarding a matter within the
jurisdiction of the CIA, to the extent deemed to be necessary in order
to elicit such information or cooperation from the recipient for use in
the performance of an authorized activity.
17. Disclosure to complainants, Responsible Management Officials
(RMOs), witnesses, and other individuals to the extent necessary to
conduct or report the progress and/or results of an investigation or
inquiry into claims of discrimination or harassment brought pursuant to
either federal employment laws or internal Agency regulations.
18. Disclosure to the Office of the Director of National
Intelligence (ODNI) to the extent that CIA maintains ODNI or ODNI-
related records pursuant to a service level agreement, when access to
such records is necessary to perform the function or service for which
the CIA has been engaged by ODNI.
19. In accordance with the CIA's approved Attorney General
Guidelines, disclosure to other appropriate recipients, if such
dissemination is necessary to a lawful activity of the United States,
including for a foreign intelligence, counterintelligence, and
counterterrorism purpose, with approval from the Director of the CIA or
designee, concurrence by the Privacy and Civil Liberties Officer, and
concurrence by the General Counsel after consultation with the National
Security Division of the Department of Justice. Any such disclosure
will require a written assessment that the anticipated benefits
outweigh the potential risks resulting from dissemination and whether
the receiving entities will be subject to further restrictions on the
use and dissemination of the record.
Privacy Act Systems of Records Notices
CIA-1
SYSTEM NAME AND NUMBER:
Financial Records (CIA-1).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief Financial Officer, Central Intelligence Agency, Washington,
DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Central Intelligence Agency Retirement Act, 50
U.S.C. 2001 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide accounting
data to track items such as budget and expenses to allow the CIA to
acquire goods and services and provide an accounting infrastructure;
provide travel services; and develop financial management expertise for
fiscal resource utilization and control; and determine whether the
commitment and expenditure of CIA funds is authorized, approved, and
certified by officials to whom such authority has been delegated.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees, and military
and civilian personnel detailed to CIA; and personal services
independent contractors, industrial contractors, commercial vendors,
and consultants to the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains financial accounts and records concerning CIA
expenditures. This includes: records
[[Page 73201]]
relating to financial transactions associated with commercial vendors
and contracts; official travel orders, records of funds advanced and
transportation furnished, copies of travel claims and accountings,
visas, and passports; records concerning claims submitted for financial
review, including all financial documentation accumulated in the
collection and settlement of amounts due the agency from employees and
former employees; records tracking general accounting data, including
the status of funds advanced to individuals for official purposes and
the procurement of materials and services; records on certifying
officers, contracting officers, approving officers, cash custodians and
credit card holders, including authorizing letters and signature cards;
and records for the processing of personal property claims and related
activity.
RECORD SOURCE CATEGORIES:
CIA employees and other individuals requiring parking permits at
CIA-controlled facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-2
SYSTEM NAME AND NUMBER:
Training Records (CIA-2).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, Training and Development Office, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; manage training
activities for individuals assigned to the CIA; process requests for
internal and external training for CIA staff and contract employees,
personal services independent contractors, industrial contractors, and
military and civilian personnel detailed to CIA; update and provide
reference for CIA employee training records; and facilitate the process
for selecting instructors for the CIA off-campus education program.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA staff and contract employees, other federal employees, CIA
personal services independent contractors, and industrial contractors
to CIA who have completed internal and CIA-sponsored external training
courses or programs; and instructors and potential instructors for the
CIA off-campus education program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Transcripts of CIA-sponsored training; student and instructor
biographic data; course information; and names of CIA employees
responsible for approving CIA-sponsored training.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; students and instructors in CIA
internal and CIA-sponsored external training; and training facilities
and other educational institutions.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
[[Page 73202]]
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-3
SYSTEM NAME AND NUMBER:
Language Program Records (CIA-3).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, Training and Development Office, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide information
concerning language proficiency of CIA and non-CIA personnel who have
taken internal or CIA-sponsored external language training or testing;
monitor student performance; and conduct research and compile
statistics on a variety of matters related to language learning and
testing.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA staff and contract employees, and other individuals who have
participated in CIA-managed or CIA-sponsored language training and
testing.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data; test scores; training reports from instructors;
training requests from sponsoring office(s); and attendance reports.
RECORD SOURCE CATEGORIES:
Students and instructors in CIA internal or CIA-sponsored external
language training courses.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to protect against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
[[Page 73203]]
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-4
SYSTEM NAME AND NUMBER:
CIA Declassification Center (CDC) External Liaison Records (CIA-4).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, External Referral & Liaison Branch/CIA Declassification
Center, Central Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 13526, 75 FR 705, or its
successor.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and maintain a
current list of points of contact at U.S. government agencies on
declassification issues, in accordance with E.O. 13526, or its
successor.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals at U.S. government agencies who serve as points of
contact for dealings with the CDC External Referral & Liaison Branch.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including name, social security number,
position, title/rank, and expertise; locator information including
telephone numbers, fax numbers, and addresses (primary, email, and
pouch); and information related to security clearances and access
approvals, including clearances held, current status of clearances, and
period of certification.
RECORD SOURCE CATEGORIES:
Individuals covered by this system, and points of contact provided
by U.S. government agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-5
SYSTEM NAME AND NUMBER:
Center for the Study of Intelligence (CSI) Records (CIA-5).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
[[Page 73204]]
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Center for the Study of Intelligence, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333 as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and record
experiences of current and former CIA associates for use in CSI
projects.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees, personal
services independent contractors to CIA, and current and former
employees detailed to the CIA who have participated in an ``oral
history'' program, or worked with CSI.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, biographic data and the content of information provided by
individuals who have participated in CSI's ``oral history'' program, or
worked with CSI.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; and CIA records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-6
SYSTEM NAME AND NUMBER:
Manuscript Review Records (CIA-6).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chair, Publications Review Board, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325;
Executive Order 13526, 75 FR 705, or its successor; Executive Order
12968, 60 FR 40245, as amended by Executive Order 13467, 73 FR 38103;
Snepp v. United States, 444 U.S. 507 (1980).
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel: to ensure
process integrity; to enable the CIA and the Director of the CIA to
carry out their lawful and authorized responsibilities; as references
for manuscripts, meeting minutes, official memoranda, bibliographic
files, and related documents which have been submitted for review in
compliance with applicable regulations; and to facilitate review of new
manuscript submissions of proposed publications or speeches authored or
given by present or former employees and other authors obligated to
submit writings or oral presentations for pre-publication review.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA employees; other authors obligated to submit
writings or oral presentations for pre-publication review; and
individuals otherwise involved in pre-publication review matters with
CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Manuscripts and other writings submitted for pre-publication
review; Publication Review Board meeting
[[Page 73205]]
minutes, official memoranda, bibliographic files, and related
documents; and Publication Review Board Reference Center documentation.
RECORD SOURCE CATEGORIES:
Current and former CIA employees and other obligated authors;
Publication Review Board members and staff; and other CIA personnel
involved in the publications review process.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-7
SYSTEM NAME AND NUMBER:
Security Access Records (CIA-7).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Federal Information Security Modernization Act of
2014, 44 U.S.C. 3551 et seq.; Executive Order 12333, as amended, 73 FR
45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; verify individuals'
authorization to access CIA buildings and facilities, including, but
not limited to, Agency information systems and resources; create a
record of individuals' access to CIA-controlled buildings and
facilities; facilitate the issuance and retrieval of visitor and
temporary badges; and provide statistical data on building and facility
access patterns for resource planning purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA employees and other individuals submitted for authorization to
access CIA-controlled buildings and facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identification information; building and entrance
information; entry or exit data and codes; credential information; and
facility activity and access information.
RECORD SOURCE CATEGORIES:
CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
[[Page 73206]]
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-8
SYSTEM NAME AND NUMBER:
Security Operations Records (CIA-8).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; track events,
individuals, and groups of individuals that may pose a threat to the
CIA; assist CIA security officials in identifying present and future
threats to CIA-controlled property or facilities and CIA personnel;
track traffic violations, security incidents, and access control
issues; serve as a statistical and management reporting tool; and
facilitate court cases or other legal proceedings.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals, including CIA employees, who have contacted or been
referred to the CIA's Security Operations Center; individuals,
including CIA employees, who have been responsible for or suspected of
security incidents, or have witnessed, reported, or investigated
security incidents involving CIA information, and/or CIA-controlled
property or facilities; individuals who have had restrictions imposed
upon their entrance to CIA-controlled property or facilities; and
individuals involved in traffic violations on CIA-controlled property
or facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identification and event information that includes:
biographic information, including name, social security number, and CIA
identification information; information on security-related incidents
occurring on CIA-controlled property or facilities, including date and
place of incidents, subject matter or incident description, arrests and
violation information, including court disposition and vehicular
information where appropriate.
RECORD SOURCE CATEGORIES:
Individuals covered by this system of records; members of the
general public; CIA employees; and employees of other federal agencies
and state and local governments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual
[[Page 73207]]
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-9
SYSTEM NAME AND NUMBER:
Industrial Security Clearance Records (CIA-9).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Procurement Executive, Office of the Chief Financial Officer,
Central Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325
Executive Order 10450, 5 U.S.C. 7311 note; Executive Order 13526, 60 FR
40245, as amended by Executive Order 13467, 73 FR 38103; Executive
Order 13526, 75 FR 705; and Executive Order 13587, 76 FR 63811.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; document security
clearance(s) held by industrial contractors, commercial vendors, and
persons in the private sector associated with the CIA; and provide a
reference to answer inquiries on security clearances.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Industrial contractors and commercial vendors; and persons in the
private sector associated with the CIA who are submitted for industrial
security clearances.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data, including name, address, position, date of birth,
and social security number; and security clearance information.
RECORD SOURCE CATEGORIES:
Individuals who hold or have held security clearances and the
organizations with which they are employed or otherwise associated; and
certification of clearance from the Center for CIA Security.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
[[Page 73208]]
CIA-10
SYSTEM NAME AND NUMBER:
Parking Records (CIA-10).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Facilities, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325;
the Federal Management Regulation, 41 CFR parts 102-74.265-310 and 102-
76, Subpart B.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; provide a data source for statistical and pattern
analysis to support resource planning and business analytics; enable
the CIA and the Director of the CIA to carry out their lawful and
authorized responsibilities; document and improve the allocation and
utilization of parking at CIA-managed or controlled facilities; and
support parking enforcement.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA employees and any other individuals requiring parking permits
at CIA-managed or controlled facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names of individuals requesting parking permits, their office
location and phone number, grade, badge number, vehicle license number,
and any relevant medical information needed for individuals requiring
reasonable accommodation for parking or ADA accessible parking.
RECORD SOURCE CATEGORIES:
Information may be provided by CIA employees and other eligible
individuals requiring parking permits at CIA-managed or controlled
facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-11 [rescinded]
SORN CIA-11 is RESCINDED and the number held in reserve.
SYSTEM NAME AND NUMBER:
Accountable Property Records (CIA-11).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-12
SYSTEM NAME AND NUMBER:
Vehicle Operator Records (CIA-12).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, Transportation Support, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; document CIA staff
and contract employees who are qualified to drive buses, trucks, and
other specialty vehicles in the course of their CIA
[[Page 73209]]
employment duties; and issue official U.S. Government driver's licenses
and renewals.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA staff and contract employees, personal services independent
contractors, or industrial contractors who have licenses to drive
buses, trucks, and other specialty vehicles as part of their official
CIA employment duties.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data on employees; medical qualification forms; driver
test data; license numbers; registers of permits issued; and accident
report records.
RECORD SOURCE CATEGORIES:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; and federal, state, and local
law enforcement agencies as their records relate to competency testing
and accident reporting.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-13
SYSTEM NAME AND NUMBER:
Component Human Resource Records (CIA-13).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Office of Personnel Resources and affiliated component level
offices, Central Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Central Intelligence Agency Retirement Act, 50
U.S.C. 2001 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; provide a data source for statistical and pattern
analysis to support resource planning and business analytics; enable
the CIA and the Director of the CIA to carry out their lawful and
authorized responsibilities; facilitate and expedite processing or
procedural requirements related to personnel management, including
employee evaluations, assignments, and re-assignments, promotions and
within-grade increases, authorization of training, awards, and leave;
organizational, staffing and budgetary planning; and as a basis for
administrative, disciplinary or other adverse action.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees; and military
and civilian personnel detailed or assigned to the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Memoranda, correspondence, and other documents, including
supervisors' working files maintained by Agency offices and components,
concerning individuals covered by this system on matters involving:
performance appraisals; travel, financial, retirement; and claims
information; time and attendance, including leave information; official
evaluations of performance, conduct, and suitability; formal education,
certification, training, and testing; special qualifications or
restrictions; home address, phone number(s), and other emergency
contact information; limited medical information, including self-
disclosed disabilities and job-related injuries; skills assessment
data; workplace locator information; cables and dispatches of
administrative and operational significance; employee
[[Page 73210]]
evaluation panel files; employee awards; and background data
documenting reasons for personnel actions, decisions, or
recommendations made about an employee, including adverse or other
personnel action(s).
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by the system;
educational institutions and private organizations; CIA employees; and
other federal agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-14
SYSTEM NAME AND NUMBER:
Information Release Records (CIA-14).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief of Information Management Services, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Freedom of Information Act, 5 U.S.C. 552; the
Privacy Act, 5 U.S.C. 552a; the President John F. Kennedy Assassination
Records Collection Act of 1992, 44 U.S.C. 2107 note; the Nazi War
Crimes Disclosure Act, 5 U.S.C. 552 note; the Japanese Imperial
Government Records Disclosure Act, 5 U.S.C. 552 note; Executive Order
12333, as amended, 73 FR 45325; Executive Order 13526, 75 FR 705, or
its successor.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; support the review,
redaction, and release of CIA records pursuant to federal statutes and
Executive Orders; formulate responses to Freedom of Information Act
(FOIA), Privacy Act (PA), Executive Order 13526 (E.O.), or its
successor, and special search requests; provide reference in processing
cases under administrative appeal and civil litigation; provide
documentation for referral to other federal agencies for their review
pursuant to E.O. 13526, or its successor, and the third agency rule;
and generate external reports as required by federal statutes and
internal reports for use by CIA officials.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who make information release requests to CIA under
provisions of the Freedom of Information Act (FOIA), Privacy Act (PA),
and Executive Order 13526 (E.O.); individuals who make special search
requests and other related individuals; and individuals who are the
subject of FOIA/PA/E.O. and special search requests and other related
individuals.
CATEGORIES OF RECORDS IN THE SYSTEM:
FOIA/PA/E.O. requests and processing files including correspondence
and supporting documents; documents responsive to FOIA/PA/E.O. and
special search requests; duplicate files maintained by Directorate
Information Review Officers (IROs) and component focal points; weekly
reports of FOIA/PA/E.O. case activity and status; and indices related
to special searches.
RECORD SOURCE CATEGORIES:
Individuals who make FOIA/PA/E.O. and special search requests, and
related individuals; and CIA components that provide information in
response to FOIA/PA/E.O. and special search requests.
[[Page 73211]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-15
SYSTEM NAME AND NUMBER:
Guest Speaker Records (CIA-15).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief Information Officer, Central Intelligence Agency, Washington,
DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel: to ensure
process integrity; to enable the CIA and the Director of the CIA to
carry out their lawful and authorized responsibilities; and for
curriculum development and selection of speakers for training courses
and special presentations. Biographic data may be used as part of the
official file for personal services contracts.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals under consideration for guest speaker engagements,
training courses, and other presentations; such individuals may include
members of the academic and business world as well as present and
former senior CIA and other government officials.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including academic credentials; publicly available
information, including publications authored by the potential speaker;
correspondence; and administrative records.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; CIA employees; academic
institutions and private organizations; libraries and commercial
databases; and federal agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by
[[Page 73212]]
personnel who have a need for the records in the performance of their
official duties and have been authorized for such access. Electronic
authorization and authentication access controls are required to
prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-16
SYSTEM NAME AND NUMBER:
Employee Clinical and Psychiatric Records (CIA-16).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Medical Services, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Genetic Information Nondiscrimination Act of
2008, as amended, 42 U.S.C. 2000ff et seq.; the Rehabilitation Act of
1973, as amended, 29 U.SC. 791 et seq.; Executive Order 12333, as
amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide a data source
for statistical and pattern analysis to support resource planning and
business analytics; maintain complete and accurate clinical and
psychiatric records on all CIA employees and other eligible
individuals, their dependents, military and civilian employees detailed
to CIA and select Intelligence Community elements, and retired or
separated employees; respond to requirements relating to occupational
health and medical surveillance; evaluate the medical suitability of
personnel for assignment, travel, fitness-for-duty, health maintenance
and in reviewing applications for medical disability retirement; track
the safety and health status of CIA employees and other eligible
individuals, components, sites, and operations; and refer individuals
for specialty medical assistance, as appropriate.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff, contract employees, and other
eligible individuals and their dependents; contractors; military and
civilian personnel detailed to the CIA and their dependents; retired or
separated CIA personnel; and physicians who provide services to any of
the categories of individuals listed above.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of medical examinations and related documents; personal
medical histories; laboratory data; X-rays; private physician reports;
reports of on-the-job injuries and illnesses; results of psychiatric
screening and testing; reports of psychiatric interviews; records of
immunizations; records on individuals covered by this system receiving
psychiatric counseling; other medical materials relating to
occupational health, medical surveillance, safety training, and
preventative medicine; and/or any other types of individually
identifiable health information generated or used in the course of
medical or psychiatric treatment. The system may also include
biographic and professional credential information on physicians
providing evaluations and/or treatments.
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by this system.
Additional record sources may include routine medical processing and
reports from private physicians or medical facilities, when written
permission is granted by the individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference. In addition to the
General Routine Uses incorporated by references, the following
additional routine uses also apply to this SORN:
20. Disclosure to a public health authority (domestic or foreign)
that is authorized by law to collect or receive such information for
the purpose of preventing or controlling disease, injury, or
disability, including but not limited to the conduct of public health
investigations or interventions.
21. Disclosure to the Office of Personnel Management in the case of
an employee who applies for medical disability, and to the Department
of Labor in the case of an employee who applies for Worker's
Compensation benefits.
22. Disclosure to another health care provider, a group health
plan, a health insurance issuer, or a health maintenance organization
for purposes of carrying out treatment, payment, or health care
operations.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
[[Page 73213]]
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-17
SYSTEM NAME AND NUMBER:
Applicant Clinical and Psychiatric Records (CIA-17).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Medical Services, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Genetic Information Nondiscrimination Act of
2008, as amended, 42 U.S.C. 2000ff et seq.; the Rehabilitation Act of
1973, as amended, 29 U.SC. 791 et seq.; Executive Order 12333, as
amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide a data source
for statistical and pattern analysis to support resource planning and
business analytics; maintain complete and accurate clinical and
psychiatric records on all individuals applying for CIA and/or other
federal employment; evaluate the medical suitability of applicants; and
serve as a basis for the Employee Clinical and Psychiatric Record once
an applicant is hired by the CIA or other select Intelligence Community
element.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former applicants for employment with the CIA, and any
other individuals eligible to participate in the CIA's medical program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of medical examinations and related documents; personal
medical histories; laboratory data; results of psychiatric screening
and testing; reports of psychiatric interviews; and/or any other types
of individually identifiable health information generated or used in
the course of applicant medical or psychiatric evaluations.
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by this system.
Additional record sources may include routine medical processing and
reports from private physicians or medical facilities, when written
permission is granted by the applicant.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference. In addition to the
General Routine Uses incorporated by reference, the following
additional routine use also applies to this SORN:
20. Disclosure to a public health authority (domestic or foreign)
that is authorized by law to collect or receive such information for
the purpose of preventing or controlling disease, injury, or
disability, including but not limited to the conduct of public health
investigations or interventions.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
[[Page 73214]]
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-18
SYSTEM NAME AND NUMBER:
Psychological Testing Data Records (CIA-18).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Medical Services, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Genetic Information Nondiscrimination Act of
2008, as amended, 42 U.S.C. 2000ff et seq.; the Rehabilitation Act of
1973, as amended, 29 U.SC. 791 et seq.; Executive Order 12333, as
amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide a data source
for statistical and pattern analysis to support resource planning and
business analytics; maintain psychological testing records; track
individual test results which aid CIA management and advisory
personnel, who have a need-to-know, in decision making; produce
research reports of aggregate data for appropriate CIA officials and
components; and examine the relationship between test scores and other
variables of interest such as job performance.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants for employment with the CIA and/or other select
Intelligence Community elements; current and former CIA staff, contract
employees, and other eligible individuals and their dependents;
contractors, military and civilian personnel detailed to the CIA and
their dependents; and retired or separated CIA personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Psychological testing records, to include raw test data, testing
scores, reports, and writing samples.
RECORD SOURCE CATEGORIES:
Individuals to whom records in this system pertain and who have
completed a variety of psychological tests and interview sessions with
CIA medical officers, as well as individuals involved in the assessment
of test data.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference. In addition to the
General Routine Uses incorporated by reference, the following
additional routine uses also apply to this SORN:
20. Disclosure to a public health authority (domestic or foreign)
that is authorized by law to collect or receive such information for
the purpose of preventing or controlling disease, injury, or
disability, including but not limited to the conduct of public health
investigations or interventions.
21. Disclosure to the Office of Personnel Management in the case of
an employee who applies for medical disability, and to the Department
of Labor in the case of an employee who applies for Worker's
Compensation benefits.
22. Disclosure to another health care provider, a group health
plan, a health insurance issuer, or a health maintenance organization
for purposes of carrying out treatment, payment, or health care
operations.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secured, restricted areas and are
accessed only by personnel who have a need for the records in the
performance of their official duties and have been authorized for such
access. Electronic authorization
[[Page 73215]]
and authentication access controls are required to prevent against
unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-19
SYSTEM NAME AND NUMBER:
Agency Human Resource Records (CIA-19).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Personnel Resources, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Central Intelligence Agency Retirement Act, 50
U.S.C. 2001 et seq.; Executive Order 9397, as amended, 73 FR 70239;
Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; provide a data source for statistical and pattern
analysis to support resource planning and business analytics; enable
the CIA and the Director of the CIA to carry out their lawful and
authorized responsibilities; serve as the primary human resources
management system for the CIA; maintain a comprehensive and continuing
record of an individual's service, status, skills, and personnel
history; perform centralized personnel functions such as employment,
separation of employment, payroll, position and personnel staffing, and
general employee transactions; administer systems dependent on
personnel data such as insurance, medical and health care, and
authorized retirement and retirement savings; compute salary,
attendance, leave, benefits and entitlements for payroll and its
dependent systems including insurance, medical and health care, and
authorized retirement and retirement savings systems; maintain
applicant and employee biographic and demographic data; compile
statistical reports for CIA management on workforce strength,
distribution and utilization of staffing, average grades and salaries,
diversity and inclusion demographics, projected retirements, profiles
of CIA skills and qualifications, comparative rates on promotions,
separations, new employees, and reasons for separations; provide
information and statistics for heads of Career Services to assist in
administering career development and evaluation programs, including
promotion rates and headroom, performance appraisal report ratings,
qualifications, changes in their Career Services; assess staffing
patterns, grade and salary data for office heads required for staffing
and budget projections; provide information and statistics for
components responsible for administering recruitment, hospitalization,
insurance, and authorized retirement and retirement savings programs;
report statistical data calls regarding workforce questions, and
provide records of employee transactions to responsible CIA officials
and to the employees themselves.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees; military and
civilian personnel detailed to the CIA; applicants in process for CIA
employment; candidates for CIA awards; dependents and beneficiaries
designated by CIA employees who were participants in authorized
retirement systems, retirement savings programs, and other federal
benefit programs; and certain OSS veterans.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data including records on education, military service
data, insurance, medical and retirement status and locator information
on individuals covered by this system; employment information including
records on applicant tracking, job matching, seasonal and cooperative
employment programs, and information on those separating from CIA
employment; personnel information including records on employment
history, leave, time and attendance, fitness-for-duty and performance
appraisal reports, awards, travel, training, job injury, worker's
compensation records and security clearance information; CIA personnel
information including records on position and job title information,
qualifications and skills assessments, authorized personnel staffing
data, levels, and patterns; financial information relating to payroll
and authorized retirement and retirement savings accounts, including
authorized or required payroll deductions or contributions for federal,
state and local taxes, other tax documentation, and retirement,
insurance and leave entitlements; banking instructions for
dissemination of salary paychecks; contracts relating to contract
employees and independent contractors; and financial disclosure forms
submitted pursuant to the Ethics in Government Act. Due to CIA's unique
personnel authorities, this system also contains the Official Personnel
Files of current and former CIA staff used by the Office of Personnel
Management for the administration of Federal employee benefit programs,
to include insurance, savings and retirement programs. Duplicate copies
that fall within the scope of OPM GOVT-1 ``General Personnel Records''
are also maintained separately by OPM.
[[Page 73216]]
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by this system;
educational institutions and private organizations; physicians and
medical practitioners; and other U.S. government departments and
agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
552a(b), this information is set forth in the ``Statement of General
Routine Uses for the Central Intelligence Agency,'' set out above,
which is incorporated herein by reference. In addition to the General
Routine Uses incorporated by reference, the following additional
routine uses also apply to this SORN:
20. Disclosure to the Office of Personnel Management for the
administration of Federal benefit programs and other services under
relevant laws and regulations governing federal employment, to include
authorized insurance, savings and retirement programs.
21. Disclosure to the Department of Labor, Social Security
Administration, or other Federal, state or municipal agencies when
necessary to adjudicate a claim or provide benefits under programs
managed by such entities.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-20 [rescinded]
SORN CIA-20 is RESCINDED and the number held in reserve.
SYSTEM NAME AND NUMBER:
Official Personnel Files (CIA-20).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-21
SYSTEM NAME AND NUMBER:
Applicant Records (CIA-21).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, Recruitment Center, Central Intelligence Agency, Washington,
DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records are used by CIA human resources management officials and
other authorized personnel: to ensure process integrity; to enable the
CIA and the Director of the CIA to carry out their lawful and
authorized responsibilities; to review an applicant's or prospective
applicant's qualifications; for security background investigations; for
suitability determinations; for medical screening; and to determine
whether employment with the CIA will be offered.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants or prospective applicants for employment with the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records concerning the applicant or prospective applicant,
including: biographic data, medical and employment history statements,
educational transcripts, and personal references; and records relating
to employment processing, including: interview reports, test results,
correspondence, review comments, and general processing records.
RECORD SOURCE CATEGORIES:
CIA applicants or prospective applicants; applicant or prospective
applicant references; educational institutions and private
organizations; physicians and medical practitioners; CIA employees; and
other federal agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General
[[Page 73217]]
Routine Uses for the Central Intelligence Agency,'' set out above,
which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section above below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
87 FR 67669, November 09, 2022.
70 FR 42417, July 22, 2005.
CIA-22
SYSTEM NAME AND NUMBER:
Personnel Security Records (CIA-22).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325;
Executive Order 10450, 5 U.S.C. 7311 note; Executive Order 13526, 60 FR
40245, as amended by Executive Order 13467, 73 FR 38103; Executive
Order 13526, 75 FR 705, or its successor; Executive Order 13587, 76 FR
63811.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; to document personnel
security and suitability decisions; assist with security eligibility
determinations and employment or assignment suitability decisions in
accordance with applicable statutes, Executive Orders, Director of
Central Intelligence Directives, CIA regulations, and other applicable
law; record information regarding security eligibility determinations
and employment or assignment suitability decisions concerning
individuals who are under consideration for affiliation or continued
affiliation with the CIA, or access or continued access to classified
or otherwise protected CIA information, projects, or facilities; verify
individual security clearances or access approvals; and record
information relevant to investigations into possible violations of CIA
rules and regulations, including the possible loss or compromise of
classified or protected CIA information.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former applicants for CIA employment; CIA staff and
contract employees; personal services independent contractors and
industrial contractors; military and civilian personnel detailed to the
CIA; individuals of security interest to CIA; persons of, or
contemplated for, substantive affiliation with, or service to, the CIA;
persons on whom the CIA has conducted or is conducting an
investigation; and federal, civilian, and military personnel with whom
the CIA conducts liaison.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, sex, date and place of birth,
social security number, and completed security questionnaires);
authorizations for the release of financial, travel, employment,
housing, educational, and other information; summaries or reports of
information obtained from other CIA records such as personnel, medical,
or counterintelligence records; financial disclosure forms submitted by
CIA personnel; travel data on individuals covered by this system;
correspondence pertaining to an individual's suitability for CIA
assignment or affiliation, and the individual's security eligibility
for access to classified information, projects, or facilities;
investigative reports, investigative information, and data pertaining
to actual or purported compromises of classified or otherwise protected
information; appraisals that summarize investigative results and
provide the decision or rationale for determining whether an individual
should receive access to classified information, projects, or
facilities, or is suitable for CIA affiliation or assignment;
documentation of, or relating to, interim or final actions relating to
issues of security, discipline, or the grant, denial, suspension, or
revocation of a CIA security clearance, access approval, or security
approval;
[[Page 73218]]
and secrecy agreements executed by individuals covered by this system.
RECORD SOURCE CATEGORIES: INDIVIDUALS COVERED BY THIS SYSTEM OF
RECORDS:
Personal and business references provided by the individual or
developed during the course of an investigation; educational
institutions and private organizations; federal, state, and local
government entities; public sources such as newspapers and periodicals,
consumer reporting agencies, financial, travel, educational,
employment-related, and other commercial sources; and classified and
unclassified reporting on investigations and investigative materials.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), information on additional routine uses is set forth in
the ``Statement of General Routine Uses for the Central Intelligence
Agency,'' set out above, which is incorporated herein by reference. In
addition to the General Routine Uses incorporated by reference, the
following additional routine use also applies to this SORN:
20. Records in this system are used to provide information,
including biographic information and records of security breaches, to
other federal agencies involved in national security matters in the
following circumstances: to respond to national agency checks; to
certify security clearances and access approvals; and to provide
information relevant to espionage investigations.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-23 [rescinded]
SORN CIA-23 is RESCINDED and the number held in reserve.
SYSTEM NAME AND NUMBER:
Intelligence Community Security Clearance and Access Approval
Repository (CIA-23).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-24
SYSTEM NAME AND NUMBER:
Polygraph Records (CIA-24).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325;
Executive Order 10450, 5 U.S.C. 7311 note; Executive Order 13526, 75 FR
705, or its successor; Executive Order 12968, 60 FR 40245, as amended
by Executive Order 13467, 73 FR 38103.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; document polygraph
results; assist with security eligibility determinations and employment
or assignment suitability decisions in accordance with applicable
statutes, Executive Orders, Director of Central Intelligence
Directives, CIA regulations, and other applicable law; and to assist
with investigations into possible violations of CIA rules and
regulations, including the possible loss or compromise of classified or
protected CIA information.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former applicants for CIA employment; CIA staff and
contract employees; personal services independent contractors and
industrial contractors; military and civilian personnel detailed to the
CIA; individuals of security interest to CIA; persons of, or
contemplated for, substantive affiliation with, or service to, the CIA;
and persons on whom the CIA has conducted or is conducting an
investigation.
CATEGORIES OF RECORDS IN THE SYSTEM:
Polygraph reports; polygraph charts; polygraph tapes; and notes
from
[[Page 73219]]
polygraph interviews or activities related to polygraph interviews.
RECORD SOURCE CATEGORIES:
Individuals covered by this system of records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to protect against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-25
SYSTEM NAME AND NUMBER:
Office of the Director Action Center (DAC) Records (CIA-25).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, DAC, Central Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; document the
activities and policy decisions of the Director of the CIA; and serve
as reference material for business areas within the purview of the
Office of the Director.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who send correspondence to, or receive correspondence
from, the Office of the Director; and individuals who are the subject
of correspondence to or from the Office of the Director.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and documents addressed to, received by, or
originated in the Office of the Director concerning: matters of policy,
operations, and security within the purview of the Director of the CIA;
Congressional inquiries; and inquiries from the members of the general
public.
RECORD SOURCE CATEGORIES:
U.S. Government records; publicly available information from the
media, libraries, and commercial databases; and Executive branch and
Congressional officials and staff members, and members of the general
public who send correspondence to, or receive correspondence from, the
Office of the Director of Central Intelligence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), information on additional routine uses is set forth in
the ``Statement of General Routine Uses for the Central Intelligence
Agency,'' set out above, which is incorporated herein by reference. In
addition to the General Routine Uses incorporated by reference, the
following additional routine use also applies to this SORN:
20. Correspondence contained in this system of records may be
provided to U.S. Government agencies, other than the CIA, when it is
determined that such other agencies can more appropriately handle the
matters addressed in the correspondence.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by
[[Page 73220]]
automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-26
SYSTEM NAME AND NUMBER:
Office of General Counsel Records (CIA-26).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
General Counsel, Office of General Counsel, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide a data source
for statistical and pattern analysis to support resource planning and
business analytics; provide legal advice and representation to the CIA
and to the Director of the CIA; provide factual information necessary
for the preparation of legal documents, including pleadings, subpoenas,
motions, affidavits, declarations, testimonies, briefs, legal opinions,
litigation reports prepared for the Department of Justice,
reports(including to law enforcement agencies), and other general
attorney work product; provide a historical record of all private
attorneys who have received security clearances and/or access approvals
to receive and discuss U.S. Government information necessary to their
representation of CIA-affiliated clients, and record the nature, scope
and duration of private attorneys' legal representations of CIA-
affiliated clients; and maintain a record of federal, state, local,
international, or foreign litigation, administrative claims, and other
legal matters in which CIA is a party or has an interest.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees, personal
services independent contractors, employees of industrial contractors,
military and civilian personnel detailed or assigned to the CIA;
applicants for employment with the CIA; current and former employees
and contractors of U.S. Government agencies; individuals in contact
with the CIA, including individuals whose inquiries concerning the CIA
or the Intelligence Community (IC) are forwarded to the Office of
General Counsel for response; attorneys, court staff, or support staff
in private practice who hold CIA security clearances or access
approvals; individuals in government, academia, the business community,
or other elements of the private sector with expertise on matters of
interest to the Office of General Counsel or relating to financial
transactions associated with commercial vendors and contracts; and
individuals who may be involved in matters which implicate the CIA's
and/or the IC's legal authorities, responsibilities, and obligations,
including but not limited to administrative claimants, grievants,
parties in litigation, witnesses, staff, targets or potential targets
of investigations or intelligence collection; and individuals who are
interviewed by, or provide information to the CIA or the IC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Legal documents, including but not limited to pleadings, subpoenas,
motions, research opinions, affidavits, declarations, briefs,
memoranda, reports, including litigation reports, and legal opinions;
biographic information for private attorneys, including Social Security
Number, date and place of birth, education, law firm (if any), office
addresses, fax and telephone numbers, bar memberships, legal
specialties and/or areas of practice, names of CIA-affiliated clients,
and date and type of security clearance and/or access approval pending
or granted; crimes reports filed with or obtained from the U.S.
Department of Justice or other appropriate law enforcement agencies
concerning individuals covered by this system of records; internal CIA
documents and cables concerning individuals covered by this system of
records; and correspondence with members of the public, members of the
U.S. Congress, Congressional staff, oversight entities, and federal,
state, local, international and foreign agencies, courts, private
sector entities, and administrative tribunals.
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by this system;
CIA
[[Page 73221]]
internally derived information; other U.S. Government entities; state,
local, and private agencies and courts, and publicly available
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-27
SYSTEM NAME AND NUMBER:
Office of Equal Employment Opportunity (OEEO) Records (CIA-27).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Equal Employment Opportunity, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Equal Employment Opportunity Act of 1972, 42
U.S.C. 2000e et seq.; Age Discrimination in Employment Act, 29 U.S.C.
633a; the Rehabilitation Act of 1973, as amended, 29 U.S.C. 701 et
seq.; Executive Order 12333, as amended, 73 FR 45325; Executive Order
11478, as amended by Executive Order 13097, 63 FR 30097 and Executive
Order 13152, 65 FR 26115.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; process EEO
complaints; harassment complaints, provide information for review by
the Equal Employment Opportunity Commission, including statistics;
provide information for federal court review; track requests and
provide reasonable accommodations through the provision of products and
services to individuals who make requests for such accommodations; and
track applications for retirement on the basis of medical disabilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff and contract employees, personal
services independent contractors, industrial contractors, and military
and civilian personnel detailed to the CIA; and applicants for
employment with the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Documents and materials relating to EEO counselings or complaints,
including: data collected by an EEO Counselor or Investigator which
bears on charges of discrimination or harassment brought by a
complainant; sworn affidavits from the complainant, the alleged
discriminating officer(s), and other individuals as appropriate; other
documents or statistical evidence considered pertinent to the case
which assists the CIA or an authorized adjudicator in making a
decision; requests made by individuals or offices for reasonable
accommodations, records related to an OEEO or harassment complaint, and
the products or services provided in response to such requests; and
information regarding individuals who apply for retirement on the basis
of medical disabilities, and other individuals with medical
disabilities.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; applicants for employment with
the CIA; individuals who provide information during the investigation
of EEO complaints; and medical and psychiatric personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence
[[Page 73222]]
Agency,'' set out above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-28
SYSTEM NAME AND NUMBER:
Congressional Liaison Records (CIA-28).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Congressional Affairs, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; document constituent
or other inquiries forwarded by members of Congress and staff to the
CIA and CIA's responses to those inquiries; coordinate and prepare
memoranda and position papers reflecting CIA's views on proposed
legislation; facilitate Congressional briefings by maintaining a record
of CIA's positions on issues of interest to particular members of
Congress and staff; and provide guidance to employees on Congressional
matters.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former members of the U.S. Congress and Congressional
staff; individuals whose inquiries relating to CIA matters are
forwarded by members of the U.S. Congress or Congressional staff to CIA
for response, and CIA employees wishing to contact members of Congress
or Congressional staff on official matters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and other documents between CIA's Office of
Congressional Affairs, members of Congress, Congressional staff,
constituents, and other CIA offices and/or U.S. Government entities
regarding inquiries made by constituents or others and sent to the CIA
for response; and memoranda, correspondence, position papers, and other
documents used to support CIA's liaison with members of Congress,
staff, and their offices and committees, including memoranda
documenting substantive briefings and debriefings, as well as reports
provided to the CIA by Congressional personnel.
RECORD SOURCE CATEGORIES:
Current and former members of the U.S. Congress and their staffs;
CIA employees; individuals whose inquiries relating to CIA matters are
forwarded by members or staff of the U.S. Congress to the CIA for
response.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
552a(b), this information is set forth in the ``Statement of General
Routine Uses for the Central Intelligence Agency,'' set out above,
which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
[[Page 73223]]
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-29
SYSTEM NAME AND NUMBER:
Public Affairs Records (CIA-29).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Public Affairs, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide a record of
significant media coverage of the CIA; provide a record of contact with
media representatives by the Office of Public Affairs; maintain a
record of correspondence between members of the general public who
raise questions about CIA activities; and maintain a record of CIA
personnel media contacts.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the general public who have written to the CIA to
inquire about CIA activities; CIA personnel who have reported media
contacts; and media representatives.
CATEGORIES OF RECORDS IN THE SYSTEM:
Media coverage, including newspaper and magazine articles, which
mentions the CIA; correspondence between media representatives and the
Office of Public Affairs; memoranda of conversations between the Office
of Public Affairs and media representatives; correspondence from the
general public regarding CIA, and CIA responses; internal CIA memoranda
concerning the subject matter of this records system; and names of CIA
personnel who have reported media contacts.
RECORD SOURCE CATEGORIES:
Publicly available information from the media, libraries, and
commercial databases; CIA records concerning CIA activities and the
subject matter of media contacts; and individuals covered by this
system of records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's
[[Page 73224]]
regulations regarding requests for amendments to, or disputing the
contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-30
SYSTEM NAME AND NUMBER:
Inspector General Research Records (CIA-30).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Inspector General, Central Intelligence Agency, Washington, DC
20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; The Inspector General Act of 1978, as amended,
Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and for reference use
in connection with Executive branch and Congressional committee reviews
of CIA activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA personnel; and other individuals whose names appear in
documents assembled primarily from other CIA records systems by the
Inspector General in relation to Executive branch commission and
Congressional committee reviews conducted between 1972 and 1976
concerning Agency activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
CIA documents that are pertinent to Executive branch commission and
Congressional committee reviews of CIA activities.
RECORD SOURCE CATEGORIES:
CIA employees; CIA records; and records of Executive branch
commissions and Congressional committees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to protect against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-31
SYSTEM NAME AND NUMBER:
Inspector General Investigation and Interview Records (CIA-31)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Inspector General, Central Intelligence Agency, Washington, DC
20505.
[[Page 73225]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and maintain a
detailed record of the investigative activities of the CIA Office of
Inspector General, including investigations of grievances and
allegations of misconduct by CIA personnel; to provide information to
CIA management regarding personnel matters; and to assist in the
evaluation of current and proposed programs, policies, and activities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA staff and contract employees, personal services independent
contractors, industrial contractors, persons with other contractual
relationships, or other relationships with the CIA, persons who are
interviewed by or provide information to the Office of the Inspector
General, persons involved with or knowledgeable about matters being
investigated or inspected by the Office of Inspector General, and
persons who have filed grievances with the Office of Inspector General
or CIA components.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of interviews, signed statements, correspondence, reports
of investigations, forms, cables, internal CIA memoranda, prior
criminal records of individuals covered by the system, and other
materials relating to employee grievances and other matters of interest
to or inspected by the Office of Inspector General.
RECORD SOURCE CATEGORIES:
CIA records; CIA staff and contract employees, personal services
independent contractors, industrial contractors, and military and
civilian detailees to CIA; federal, state, and local officials; foreign
governments; private citizens, including U.S. citizens and foreign
nationals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), information on additional routine uses is set forth in
the ``Statement of General Routine Uses for the Central Intelligence
Agency,'' set out above, which is incorporated herein by reference. In
addition to the General Routine Uses incorporated by reference, the
following additional routine uses also apply to this SORN:
20. Records in this system are used and disclosed as necessary by
members of the Office of Inspector General in the investigation or
inspection of matters of interest or concern to the Director of the
CIA, Inspector General, and senior Agency officials, including
grievances and allegations of misconduct by Agency employees, and to
provide information to Agency management regarding personnel matters,
and for evaluating current and proposed programs, policies and
activities, selected assignments, and requests for awards or
promotions.
21. Records in this system that indicate a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program, or by rule,
regulation, or order pursuant thereto, or that indicate a violation or
potential violation of a contractual obligation, may be disclosed to
the appropriate agency, whether federal, state, local, foreign, or
international, charged with the responsibility for investigating or
prosecuting such violation, enforcing or implementing such statute,
rule, regulation, or order, or with enforcing such contract.
22. Records in the system may be disclosed to a federal, state,
local, foreign, or international agency, or to an individual or
organization, when necessary to elicit information relevant to an
Office of Inspector General investigation, inspection, inquiry,
decision, or recommendation.
23. Records in the system may be disclosed to a federal, state,
local, foreign, or international agency when requested in connection
with the assignment, hiring, or retention of an individual, the
issuance or revocation of a security clearance, letting of a contract,
or any authorized inquiry or investigation to the extent that the
information is relevant to the requesting agency's decision on the
matter.
24. Records in the system may be disclosed to any federal agency
when documents, witness statements, or other information obtained from
that agency are used in compiling the system record, or when the record
is relevant to the official responsibilities of that agency.
25. Unclassified records in the system, or unclassified portions
thereof, including information identifying individuals covered by the
system, may be disclosed to the public when the matter under
investigation has become public knowledge or the Inspector General
determines that such disclosure is necessary to preserve confidence in
the integrity of the Inspector General process, or is necessary to
demonstrate the accountability of CIA employees, officers, or
individuals covered by the system, unless it is determined that release
of the specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
26. Records in the system pertaining to an employee grievance may
be disclosed to any party to that grievance except for records that
disclose the identity of a non-party who requested confidentiality and
provided a statement during the grievance process.
27. Records in the system may be disclosed in the course of
presenting evidence to a court, magistrate, or administrative tribunal,
including disclosures in the course of settlement negotiations, or
pursuant to statutes or regulations governing the conduct of such
proceedings.
28. Records in the system may be disclosed to representatives of
the Department of Justice or of any other agency that is responsible
for representing Agency interests in connection with judicial,
administrative, or other proceedings. Records may also be disclosed to
the Department of Justice to the extent necessary to obtain its advice
on any matter relevant to an Office of Inspector General investigation.
29. Records in the system may be disclosed to the Senate Select
Committee on Intelligence and the House Permanent Select Committee on
Intelligence, or other congressional committees, or the staffs thereof,
in connection with their oversight and legislative functions.
30. Records in the system may be disclosed to the President's
Foreign Intelligence Advisory Board, and the Intelligence Oversight
Board, and any successor organizations, when requested by those
entities, or when the Inspector General determines that disclosure will
assist in the performance of their oversight functions.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
[[Page 73226]]
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secured, restricted areas and are
accessed only by personnel who have a need for the records in the
performance of their official duties and have been authorized for such
access. Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-33 [rescinded]
SORN CIA-33 is RESCINDED and the number held in reserve.
SYSTEM NAME AND NUMBER:
National Intelligence Council Records (CIA-33).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-34
SYSTEM NAME AND NUMBER:
Arms Control Records (CIA-34).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Weapons and Counter-proliferation Mission Center, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325;
Executive Order 13526, 75 FR 705, or its successor.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity, enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and provide
classified and unclassified information to appropriate CIA and
Intelligence Community officials for the conduct of authorized
activities, including support to the negotiation and assessment of arms
control agreements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have employment, detailee, liaison, or contractual
relationships with the Weapons and Counter-proliferation mission Center
(WCPMC), including personal services independent contractors and
industrial contractors; individuals who visit, contact, or otherwise
participate in the activities of WCPMC.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include administrative, biographic, and
contact information; publicly available information on events of
interest to the arms control community; classified reporting on events
of interest to the arms control community; and documents identifying
classified source documents and their recipients.
RECORD SOURCE CATEGORIES:
Individuals who are the subject of records in this system; U.S.
Government employees, agencies, and organizations; publicly available
information obtained from the media, libraries, and commercial
databases; unclassified and classified reporting and intelligence
source documents; and correspondence.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records from this system of records may be disclosed to other U.S.
Government organizations in order to facilitate any security,
employment, or contractual decisions by those organizations. Records
also may be disclosed to other U.S. Government organizations as
necessary for the protection of intelligence sources and methods and in
support of intelligence operations, analysis, and reporting. In
addition to the disclosures generally permitted under 5 U.S.C. Section
552a(b), information on additional routine uses is set forth in the
``Statement of General Routine Uses for the Central Intelligence
Agency,'' set out above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
[[Page 73227]]
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-35
SYSTEM NAME AND NUMBER:
Directorate of Science & Technology (DS&T) Private Sector Contact
Information (CIA-35).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, DS&T Administrative Resources Center, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide reference
information; and facilitate communication by CIA with private sector
experts.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals in the private sector who work or have worked on CIA
personal services or industrial contracts; individuals about whom there
is publicly-available information identifying a scientific, technical
or related expertise of interest to CIA; and CIA staff and contract
employees, and other individuals affiliated with CIA who work on CIA
projects with private sector experts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information, including areas of expertise.
RECORD SOURCE CATEGORIES:
Individuals who are the subject of records in the system; and
publicly available information obtained from the media, libraries, and
commercial databases.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
[[Page 73228]]
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-36
SYSTEM NAME AND NUMBER:
Alumni Communications Records (CIA-36).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, DS&T Investment Program Office, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; verify the identities
of individuals contacting the Port; continue communications with
individuals who contact the Port; and record a summary of the
conversations and any resulting actions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Former CIA employees who voluntarily contact the Alumni
Communications Port to offer comments, insights or suggestions.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data (including name, contact information such as
address or phone number, and Social Security Number or CIA identifier);
and correspondence and memoranda regarding the content of conversations
with former employees and any resulting actions.
RECORD SOURCE CATEGORIES:
Individuals who voluntarily contact the Alumni Communications Port;
and CIA employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to protect against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-37
SYSTEM NAME AND NUMBER:
Directorate of Operations Records (CIA-37).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, DO Information Management Staff, Central Intelligence
Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.;
[[Page 73229]]
Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity, enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities, and maintain a record
of the operational activities of the Directorate of Operations of the
Central Intelligence Agency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are of foreign intelligence or foreign
counterintelligence interest to the CIA, either because of their
actual, apparent, or potential association with foreign intelligence or
foreign counterintelligence activities, or because they are of actual
or potential use to the CIA.
CATEGORIES OF RECORDS IN THE SYSTEM:
Documents recording the operational activities of the Directorate
of Operations (DO) of the Central Intelligence Agency.
RECORD SOURCE CATEGORIES:
Foreign intelligence and counterintelligence sources; U.S.
Government agencies; CIA predecessor organizations; publicly available
information; and state and local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records from this system of records may be provided to selected
federal agencies, including the Federal Bureau of Investigation,
military departments and, through established liaison channels, to
selected foreign government agencies, as necessary for the conduct of
foreign intelligence and counterintelligence operations by the CIA and
other U.S. Government entities authorized to conduct such operations.
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), information on additional routine uses is set forth in
the ``Statement of General Routine Uses for the Central Intelligence
Agency,'' set out above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-39
SYSTEM NAME AND NUMBER:
Customer Relations Records (CIA-39).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Directorate of Analysis Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; maintain
dissemination lists for CIA finished intelligence products, in order to
ensure proper dissemination of classified and unclassified products;
maintain a record of disseminations; maintain a list of topics of
interest to particular intelligence customers; and document customer
feedback on particular products.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former intelligence customers including U.S.
policymakers, U.S. Government personnel, and other authorized
recipients of CIA intelligence products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including names, addresses, contact
information, security clearances and access approvals, and subjects of
intelligence interest to individuals covered by this system of records;
documents containing comments and feedback from individuals covered by
this system of records.
[[Page 73230]]
RECORD SOURCE CATEGORIES:
Individuals who are the subjects of records in this system; CIA
personnel; and other U.S. Government personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, position title,
chart number, social security number, CIA employee number, or other
unique personal identifier by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-40
SYSTEM NAME AND NUMBER:
Research System Records (CIA-40).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Directorate of Analysis Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; provide a repository
of classified and unclassified information on topics of foreign
intelligence and counterintelligence interest to the CIA; assist the
CIA's Directorate of Analysis to fulfill its mission of providing
timely, accurate, and objective intelligence analysis on the full range
of national security threats and foreign policy issues facing the
United States; and provide a reference file for publicly available
publications pertaining to intelligence.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals of foreign intelligence or counterintelligence interest
to the CIA, including individuals associated with international
terrorism, international organized crime, or international narcotics
trafficking activities; and individuals who have written on the general
topic of intelligence.
CATEGORIES OF RECORDS IN THE SYSTEM:
Classified intelligence reporting, including reports from other
U.S. Government agencies and foreign government information; and
publicly available information from the media, libraries, and
commercial databases.
RECORD SOURCE CATEGORIES:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; U.S. Government agencies;
publicly available information from the media, libraries, and
commercial databases; and foreign intelligence and counterintelligence
sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated
[[Page 73231]]
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-41
SYSTEM NAME AND NUMBER:
Intelligence Analysis Records (CIA-41).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Directorate of Analysis Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; Executive Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity, enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities; and assist the CIA's
Directorate of Analysis to fulfill its mission of providing timely,
accurate, and objective intelligence analysis on the full range of
national security threats and foreign policy issues facing the United
States, including key foreign countries, regional conflicts, and issues
that transcend national boundaries such as terrorism, weapons
proliferation, and narcotics trafficking.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals of foreign intelligence or counterintelligence interest
to the CIA, including individuals associated with international
terrorism, international organized crime, or international narcotics
trafficking activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Intelligence reports and other information that supports the
analytic mission of the CIA's Directorate of Analysis.
RECORD SOURCE CATEGORIES:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; U.S. Government agencies;
publicly available information from the media, libraries, and
commercial databases; and foreign intelligence and counterintelligence
sources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access, use, and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
[[Page 73232]]
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
70 FR 42417, July 22, 2005.
CIA-42
SYSTEM NAME AND NUMBER:
Insider Threat Program Records (CIA-42).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Chief, Insider Threat Program, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3036 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 3501 et seq.; the Counterintelligence Enhancement Act of 2002,
Title IX of the Intelligence Authorization Act, FY03, Public Law 107-
306, sec. 901 et seq.; Executive Order 12333, as amended, 73 FR 45325;
Executive Order 10450, 18 FR 2489; Executive Order 12968, 60 FR 40245,
as amended by Executive Order 13467, 73 FR 38103; Executive Order
13526, 75 FR 705, or its successor; Executive Order 13587, 76 FR 63811;
Presidential Memorandum, National Insider Threat Policy and Minimum
Standards for Executive Branch Insider Threat Programs (Nov. 21, 2012).
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; enable the CIA and the Director of the CIA to carry
out their lawful and authorized responsibilities to detect and deter
insider threats who may cause damage to national security; provide a
data source for statistical and pattern analysis to support resource
planning and business analytics; monitor, detect, deter, and/or
mitigate insider threats to include accessing, gathering, integrating,
assessing, and sharing information and data derived from offices across
the organization for centralized analysis, reporting, and response;
monitor user activity on classified and other computer networks
controlled by the CIA; evaluate personnel security information;
establish procedures for insider threat response actions, such as
inquiries clarifying or resolving insider threat matters; and educate
personnel on the subject of insider threat in order to identify and
prevent vulnerabilities that may do harm to the national security of
the United States through espionage, terrorism, unauthorized disclosure
of national security information, and loss or degradation of Agency
resources or capabilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former CIA staff, including individuals who may have
access to CIA systems; contract employees; military and civilian
personnel detailed to the CIA; witnesses who provide statements or
information related to insider threat investigations; and other
individuals who hold a security clearance, who have or had authorized
access to CIA buildings, facilities, and infrastructures who may have
exhibited actual, probable or conceivable indications of insider threat
behavior or activities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information or data derived from such information that is necessary
to identify, analyze, or resolve insider threat matters, including but
not limited to:
All relevant foreign intelligence, counterintelligence, and
security databases and files, including personnel security files,
polygraph examination reports, facility access records, security
violation files, travel records, foreign contact reports, and financial
disclosure filings;
All relevant unclassified and classified network information
generated by information assurance elements, including, but not limited
to: personnel usernames and aliases, levels of network access, audit
data, unauthorized use of removable media, print logs, and other data
needed for clarification or resolution of an insider threat concern;
and
All relevant human resources databases and files including
personnel files, payroll and voucher files, outside work and activities
requests, disciplinary files, personal contact records, as may be
necessary for resolving or clarifying insider threat matters, and
analysis pertaining to matters, behaviors or conduct indicating that a
particular individual credibly poses an insider threat to the CIA.
RECORD SOURCE CATEGORIES:
Information may be provided by individuals covered by this system;
CIA internally derived information, foreign intelligence and
counterintelligence sources; other U.S. Government and foreign
government entities; state, local, and private entities; and publicly
available information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference. In addition to the
General Routine Uses incorporated by reference, the following
additional routine use also applies to this SORN:
20. Disclosure to the ODNI and other elements of the Intelligence
Community (IC) as necessary to conduct audit or oversight operations,
meet applicable reporting requirements and anticipate, prevent or
detect insider threat within the IC.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, social security
number, or other unique personal identifier by automated or hand search
based on extant indices and automated
[[Page 73233]]
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by Agency personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration (NARA).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized for such access.
Electronic authorization and authentication access controls are
required to prevent against unauthorized access and disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
Notification Procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the Notification Procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
None.
CIA-43
SYSTEM NAME AND NUMBER:
Environmental Safety Records (CIA-43).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
SYSTEM MANAGER(S):
Director, Office of Facilities, Central Intelligence Agency,
Washington, DC 20505.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 403 et
seq.; the Central Intelligence Agency Act of 1949, as amended, 50
U.S.C. 403a et seq.; the Occupational Safety and Health Act, as
amended, 29 U.S.C. 668; Executive Order 12196, 45 FR 12769; Executive
Order 12333, as amended, 73 FR 45325.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by authorized personnel to: ensure
process integrity; provide a data source for statistical and pattern
analysis to support resource planning and business analytics; enable
the CIA and the Director of the CIA to carry out their lawful and
authorized responsibilities; document and track incident, injury, and
illness on CIA-owned or managed property and facilities; track the
environmental safety and health status of CIA employees, components,
sites, and operations to identify causal trends and develop policies
and standards; and address safety issues or concerns.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CIA staff and contract employees; military and civilian employees
detailed to CIA; and other non-Agency employees including vendors,
visitors and other affected individuals, as applicable, involved in
safety incidents resulting in injuries and illness.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of incidents, injuries, and illnesses; materials relating
to environmental health and safety issues; records of training
provided; biographic and limited medical information on individuals
involved in or affected by reported incidents, including information on
supervisors, witnesses, and medical personnel who provided services to
the categories of individuals listed above.
RECORD SOURCE CATEGORIES:
Information may be provided by CIA employees and other individuals
involved in incident, injury, and illness reporting.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C.
Section 552a(b), this information is set forth in the ``Statement of
General Routine Uses for the Central Intelligence Agency,'' set out
above, which is incorporated herein by reference. In addition to the
General Routine Uses incorporated by reference, the following
additional routine use also applies to this SORN:
20. Disclosure to the Office of Personnel Management in the case of
an employee who applies for medical disability, and to the Department
of Labor in the case of an employee who applies for Worker's
Compensation benefits.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and other hard-copy records are stored in secured areas
within the CIA or in CIA-controlled facilities. Electronic records are
stored in secure file-servers located within CIA-controlled facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved by name, chart number,
social security number, CIA employee number, or other unique personal
identifier by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by Agency personnel.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are maintained and disposed of in accordance with
applicable Records Control Schedules issued or approved by the National
Archives and Records Administration (NARA).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in secure, restricted areas and are accessed
only by personnel who have a need for the records in the performance of
their official duties and have been authorized
[[Page 73234]]
for such access. Electronic authorization and authentication access
controls are required to prevent against unauthorized access, use, and
disclosure.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section below. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-.45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification procedures section below.
CIA's regulations regarding requests for amendments to, or disputing
the contents of, individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-.32, 32 CFR 1901.42).
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.12-.14). Individuals
must comply with these rules in order for their request to be
processed.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act, 5 U.S.C. 552a,
pursuant to 5 U.S.C. 552a(d)(5), (j)(1), and (k).
HISTORY:
None.
[FR Doc. 2022-24981 Filed 11-25-22; 8:45 am]
BILLING CODE 6310-02-P