[Federal Register Volume 87, Number 206 (Wednesday, October 26, 2022)]
[Notices]
[Pages 64798-64801]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-23342]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Proposed Information Collection Activity; Monitoring and 
Compliance for Office of Refugee Resettlement Care Provider Facilities 
(Office of Management and Budget #: 0970-0564)

AGENCY: Office of Refugee Resettlement, Administration for Children and 
Families, U.S. Department of Health and Human Services.

ACTION: Request for public comments.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for 
Children and Families (ACF), U.S. Department of Health and Human 
Services, is inviting public comments on the proposed collection. The 
request consists of several forms that allow the ORR Unaccompanied 
Children (UC) Program to enhance monitoring efforts at care provider 
facilities that are not licensed by the state, as well as continue 
standard monitoring activities that ensure care provider facilities are 
in compliance with federal and state laws and regulations, licensing 
and accreditation standards, ORR policies and procedures, and child 
welfare standards. This notice invites comments on forms that were 
recently submitted for emergency review and approval, and additional 
proposed forms.

DATES: In compliance with the requirements of the Paperwork Reduction 
Act of 1995, ACF is soliciting public comment on the specific aspects 
of the information collection described above.

ADDRESSES: You can obtain copies of the proposed collection of 
information and submit comments by emailing [email protected]. 
Identify all requests by the title of the information collection.

[[Page 64799]]


SUPPLEMENTARY INFORMATION:

Description

New Forms for Unlicensed Facility Monitoring Visits

    ORR is seeking expedited review from the Office of Management and 
Budget (OMB) (see notice titled Expedited Office of Management and 
Budget (OMB) Review and Public Comment: Monitoring and Compliance for 
Office of Refugee Resettlement Care Provider Facilities (OMB #: 0970-
0564) in this issue of the Federal Register) for the below-described 
revisions to this information collection for the purpose of 
establishing quarterly health and safety monitoring visits for 
facilities located in states that are unwilling to license programs 
provider care to UC. This notice invites comments on these proposed 
changes and is the first step to extend approval by OMB.
    1. Added Interpreter Questionnaire (Form M-11P), which is currently 
approved under OMB #0970-0558, to this information collection.
    2. Added the following forms that were previously approved by OMB 
but were removed from the information collection due to the number of 
respondents. Differences between the previously approved versions and 
the current versions that will be used by contractor monitors are as 
noted below.
     Monitoring Notes (Form M-6A-UF)
    [cir] Directions added to top of form.
     UC Case File Checklist (Form M-7A-UF)
    [cir] Added a Read Me tab with directions.
    [cir] Added a summary tab that auto-sums data from other tabs.
    [cir] Revised the formatting of the UC Services tab.
     On Site Monitoring Checklist (M-9A-UF)
    [cir] Removed section on mosquito control.
    [cir] Under Documents that Should be Posted--Removed reference to 
two discontinued items.
    [cir] Under Other--Removed reference to mosquito repellant.
    [cir] Under Logs/Schedules--Removed reference to the discontinued 
UC Temperature Tracker.
    3. Added the below-listed alternate versions of forms already 
approved under this information collection. Differences between the 
already approved versions and the alternate versions are as noted 
below. Unlicensed programs will continue to receive comprehensive 
biennial monitoring visits pursuant to UC Policy Guide Section 5.5.1 
during which the full original versions of these forms will be used. 
Quarterly monitoring visits will mainly focus on health and safety. To 
align with that purpose and help streamline forms that will be 
administered more often than their full version counterparts, 
adjustments made to the alternate versions removed some items related 
to program management. Other adjustments were made for clarity or to 
align with current ORR policy and procedures. Quarterly monitoring 
visits will continue to monitor the same areas related to child welfare 
practices and provision of services as biennial monitoring visits.
     Site Visit Guide (Form M-7A-UF)
    [cir] Under Child Protection--Added requirement for program to 
provide link to mandatory reporting laws/rules and specify who is 
classified as a mandatory reported in the state in which the program is 
located.
    [cir] Under Background Checks--Clarified that information on foster 
parents is also required.
    [cir] Removed reference to mosquito control inspections.
     Personnel File Checklist (Form M-10A-UF)
    [cir] Under General Documentation--Removed job description; 
employment application; personal and professional references; 
educational records; professional licensure; and I-9 documents.
     Program Director Questionnaire (Form M-11A-UF)
    [cir] Removed question on what changes the program director 
envisions for the program in the next year.
    [cir] Modified the question on how the program incorporates input 
from others to assess the program to only ask about how input from 
minors and staff is used. Previously, the question asked how input from 
minors, staff, program partners, legal services providers, and sponsor 
is used.
     Clinician Questionnaire (Form M-11C-UF)
    [cir] Removed question on what system the clinician uses to 
document clinical sessions.
    [cir] Removed question asking clinician to describe their 
relationship with their supervisor.
     Case Manager Questionnaire (Form M-11E-UF)
    [cir] Removed question asking case manager to describe their 
relationship with their supervisor.
     Education Staff Questionnaire (Form M-11G-UF)
    [cir] No modifications made.
     Medical Coordinator Questionnaire (Form M-11I-UF)
    [cir] Removed question asking medical coordinator to describe their 
relationship with their supervisor.
     Youth Care Worker Questionnaire (Form M-11J-UF)
    [cir] Removed question on access to UC Portal.
    [cir] Removed question on how often staff meetings are held.
    [cir] Removed question asking youth care worker to describe their 
relationship with their supervisor.
     Prevention of Sexual Abuse Compliance Manager Staff 
Questionnaire (Form M-11K-UF)
    [cir] No modifications made.
     Interpreter Questionnaire (Form M-11P-UF)
    [cir] No modifications made.
     UC Questionnaire--Ages 6-12 Years Old (Forms M-12A-UF and 
M-12As-UF)
    [cir] Under Communication with Family--Added question on how often 
and how long the child speaks with their family.
    [cir] Removed placeholder sections on meetings with case management 
and clinical staff, which are not asked of children ages 6-12.
     UC Questionnaire--Ages 13 and Older (Forms M-12B-UF and M-
12Bs-UF)
    [cir] Under Admission/Orientation--Removed question asking what the 
child remembers about documents signed/received during the first couple 
days.
    [cir] Under Communication with Family--Added question on how often 
and how long the child speaks with their family. Removed question on 
sending/receiving mail and email.
     UC Questionnaire--Ages 5 and Under (Form M-12E-UF and M-
12Es-UF)
    [cir] No modifications made.
     Legal Service Provider Questionnaire (Form M-13C-UF)
    [cir] Reworded questions on ability to perform Know Your Rights and 
legal screenings.
    [cir] Removed question on with which program staff members legal 
service providers regularly interact.
    [cir] Removed questions method used to inform legal service 
providers of incidents affecting the child's legal case.
     Case Coordinator Questionnaire (Form M-13E-UF)
    [cir] No modifications made.

New Forms for Interim Final Rule (IFR) Audits

    In addition to extending approval of the revisions described above, 
which were submitted for expedited review and approval, ORR is seeking 
approval to add eight new instruments that will allow ORR to audit its 
care provider programs for compliance with the IFR on Standards to 
Prevent, Detect, and Respond to Sexual Abuse and Sexual

[[Page 64800]]

Harassment Involving Unaccompanied Children (45 CFR Subpart L). These 
instruments are currently in use without OMB approval; this request 
will allow ORR to comply with the Paperwork Reduction Act requirements. 
The proposed new instruments are:
     Preaudit Questionnaire and Audit Documentation Requested 
Checklist (Form M-17A)
     Instructions for Site Visit and Facility Tour (Form M-17B)
     Interview Guide: Random Sample of Staff Interview (Form M-
17C)
     Interview Guide: Program Director (Form M-17D)
     Interview Guide: Prevention of Sexual Abuse (PSA) 
Compliance Manager (Form M-17E)
     Interview Guide: Specialized Staff (Form M-17F)
     Interview Guide: Unaccompanied Child (Form M-17G)
     PSA Audit Corrective Action Report (Form M-17H)

Revisions to Existing Forms in This Information Collection

    The below noted revisions were made to existing forms in this 
collection to better align with ORR policies and procedures and 
strengthen monitoring protocols.
     Site Visit Guide (Form M-7A)
    [cir] Under Child Protection--Added requirement for program to 
provide link to mandatory reporting laws/rules and specify who is 
classified as a mandatory reported in the state in which the program is 
located.
    [cir] Under Background Checks--Clarified that information on foster 
parents is also required.
    [cir] Removed reference to mosquito control inspections.
     Long Term Foster Care (LTFC) Site Visit Guide (Form M-7C)
    [cir] Under Program Management--Added requirement to describe 
internal policies and procedures related to referral and placement.
    [cir] Under Case Management--Clarified what programs must provide 
related to their procedures on post-18 planning.
    [cir] Under Problems Encountered--Removed requirement to provide 
list of commonly used partnerships and services.
    [cir] Added a note clarifying that ORR will request foster parent 
documentation for foster homes that are visited during the site visit.
     LTFC Foster Parent Checklist (Form M-10D)
    [cir] Under General Documentation--Added requirement for monitors 
to check for completed foster home study assessments/inspections.
    For information about all currently approved forms under this OMB 
number, see: https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202108-0970-016.
    Respondents: ORR grantee and contractor staff; foster parents; and 
UC.
    Annual Burden Estimates:
    Note: These burden estimates include burden related to the 
revisions described above and currently approved forms for which we are 
not proposing any changes.

                                     Estimated Burden Hours for Respondents
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                                                                   Annual number
                                                   Annual number   of responses   Average burden   Annual total
          Information collection title            of respondents        per          hours per     burden hours
                                                                    respondent       response
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Corrective Action Report (Form M-1).............             262             0.4            5.00          524.00
FFS Compliance and Safety Site Visit Report                  262            12.0            1.00        3,144.00
 (Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B)....              24             5.0            1.00          120.00
Checklist for a Child-Friendly Environment (Form             262            12.0            0.25          786.00
 M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)...........             262             0.3            1.50          117.90
Site Visit and Remote Monitoring Site Visit                  114             1.0           13.00        1,482.00
 Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site               18             1.0            6.00          108.00
 Visit Guides (Forms M-7C to M-7D)..............
Home Study and Post-Release Services Site Visit               30             1.0            6.00          180.00
 Guide (Form M-7E)..............................
Voluntary Agency Site Visit Guide (Form M-7F)...               5             1.0            8.00           40.00
Unlicensed Facility Site Visit Guide (Form M-7A-              56             4.0            1.00          224.00
 UF)............................................
Unlicensed Facility UC Case File Checklist (Form              56            20.0            1.00        1,120.00
 M-8A-UF).......................................
Program Staff Questionnaires (Forms M-11A to M-              917             1.0            1.00          917.00
 11K)...........................................
Secure Detention Officer Questionnaire (Form M-                1             1.0            1.00            1.00
 11L)...........................................
Long Term Foster Care Home Finder Questionnaire               18             1.0            1.00           18.00
 (Form M-11M)...................................
Long Term Foster Care Independent Living Life                 18             1.0            1.00           18.00
 Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent                           35             1.0            0.75           26.25
 Questionnaire (form M-11O).....................
Interpreter Questionnaire (Form M-11P)..........             115             2.0            0.50          115.00
Unlicensed Facility Program Staff Questionnaires              56            32.0            1.00        1,792.00
 (Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire                 56             4.0            0.50          112.00
 (Form M-11P-UF)................................
UC Questionnaires (Forms M-12A to M-12B & M-12E)             563             1.0            0.50          281.50
Long Term Foster Care Client Questionnaire (M-                88             1.0            0.50           44.00
 12C)...........................................
Secure Client Questionnaire (Form M-12D)........               5             1.0            0.50            2.50
Unlicensed Facility UC Questionnaires (Forms M-            1,120             1.0            0.50          560.00
 12A-UF to M-12B-UF & M-12E-UF).................
Home Study and Post-Release Services Director                 30             1.0            1.00           30.00
 Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker               90             1.0            1.00           90.00
 Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M-                114             1.0            1.00          114.00
 13C)...........................................
Long Term Foster Care Legal Service Provider                  18             1.0            0.75           13.50
 Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E).....             131             1.0            1.00          131.00
Unlicensed Facility Legal Service Provider                   224             1.0            0.75          168.00
 Questionnaire (Form M-13C-UF)..................

[[Page 64801]]

 
Unlicensed Facility Case Coordinator                         224             1.0            1.00          224.00
 Questionnaire (Form M-13E-UF)..................
Preaudit Questionnaire and Audit Documentation                78             1.0            4.00          312.00
 Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour                 78             1.0            2.00          156.00
 (Form M-17B)...................................
Interview Guide: Random Sample of Staff                      312             1.0            1.00          312.00
 Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D)..              78             1.0            1.00           78.00
Interview Guide: PSA Compliance Manager (Form M-              78             1.0            1.00           78.00
 17E)...........................................
Interview Guide: Specialized Staff (Form M-17F).             156             1.0            1.00          156.00
Interview Guide: Unaccompanied Child (Form M-                780             1.0            0.50          390.00
 17G)...........................................
PSA Audit Corrective Action Report (Form M-17H).              78             1.0            1.00           78.00
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total:........  ..............  ..............  ..............       14,063.65
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                     Estimated Burden Hours for Contractor Monitors and Contractor Auditors
----------------------------------------------------------------------------------------------------------------
                                                                   Annual number
                                                   Annual number   of responses   Average burden   Annual total
          Information collection title            of respondents        per          hours per     burden hours
                                                                    respondent       response
----------------------------------------------------------------------------------------------------------------
Unlicensed Facility Monitoring Notes (Form M-6A-              18            12.0           12.00        2,592.00
 UF)............................................
Unlicensed Facility Site Visit Guide (Form M-7A-              18            12.0           29.00        6,264.00
 UF)............................................
Unlicensed Facility UC Case File Checklist (Form              18            62.0            6.00        6,696.00
 M-8A-UF).......................................
Unlicensed Facility On-Site Monitoring Checklist              18            12.0            4.00          864.00
 (Form M-9A-UF).................................
Unlicensed Facility Personnel File Checklist                  18            50.0            1.00          900.00
 (Form M-10A-UF)................................
Unlicensed Facility Program Staff Questionnaires              18           100.0            1.00        1,800.00
 (Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire                 18            12.0            0.50          108.00
 (Form M-11P-UF)................................
Unlicensed Facility UC Questionnaires (Forms M-               18            62.0            0.50          558.00
 12A-UF to M-12B-UF & M-12E-UF).................
Unlicensed Facility Legal Service Provider                    18            12.0            0.75          162.00
 Questionnaire (Form M-13C-UF)..................
Unlicensed Facility Case Coordinator                          18            12.0            1.00          216.00
 Questionnaire (Form M-13E-UF)..................
Preaudit Questionnaire and Audit Documentation                 8            48.0            3.00        1,152.00
 Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour                  8            48.0            1.00          384.00
 (Form M-17B)...................................
Interview Guide: Random Sample of Staff                        8            48.0            1.00          384.00
 Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D)..               8            48.0            1.00          384.00
Interview Guide: PSA Compliance Manager (Form M-               8            48.0            1.00          384.00
 17E)...........................................
Interview Guide: Specialized Staff (Form M-17F).               8            48.0            1.00          384.00
Interview Guide: Unaccompanied Child (Form M-                  8            48.0            0.50          192.00
 17G)...........................................
PSA Audit Corrective Action Report (Form M-17H).               8            48.0            2.00          768.00
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total:........  ..............  ..............  ..............       24,192.00
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    Comments: The Department specifically requests comments on (a) 
whether the proposed collection of information is necessary for the 
proper performance of the functions of the agency, including whether 
the information shall have practical utility; (b) the accuracy of the 
agency's estimate of the burden of the proposed collection of 
information; (c) the quality, utility, and clarity of the information 
to be collected; and (d) ways to minimize the burden of the collection 
of information on respondents, including through the use of automated 
collection techniques or other forms of information technology. 
Consideration will be given to comments and suggestions submitted 
within 60 days of this publication.
    Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement 
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996); 45 CFR part 411

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2022-23342 Filed 10-25-22; 8:45 am]
BILLING CODE 4184-45-P