[Federal Register Volume 87, Number 204 (Monday, October 24, 2022)]
[Notices]
[Pages 64258-64277]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-23075]


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NUCLEAR REGULATORY COMMISSION

[NRC-2022-0140]


Privacy Act of 1974; Systems of Records

AGENCY: Nuclear Regulatory Commission.

ACTION: Notice of modified systems of records; request for comment.

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[[Page 64259]]

SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management 
and Budget (OMB) Circular No. A-108, to ensure the system of records 
notices remain accurate, the U.S. Nuclear Regulatory Commission (NRC) 
staff reviews each notice on a periodic basis. As a result of this 
systematic review, the NRC is republishing 13 of its system of records 
notices and has made various revisions to ensure that the NRC's notices 
remain clear, accurate, and up to date. Four of the system notices--NRC 
5, Grants Management System, NRC 8, Employee Disciplinary Actions, 
Appeals, Grievances, and Complaints Records, NRC 11, Reasonable 
Accommodations Records, and NRC 23, Case Management System--Indices, 
Files, and Associated Records are subject to a 30-day comment period. 
The revisions to these systems, with the exception of the modifications 
to routines uses for the NRC 5 and NRC 8 systems, are in effect upon 
this publication. The NRC 5 and NRC 8 routine use modifications will go 
into effect 30 days after this publication. The remaining systems 
revisions are minor corrective and administrative changes that do not 
meet the threshold criteria established by OMB for either a new or 
altered system of records. The minor modifications include updating 
authorities, narrowing the scope of one system notice, renaming two 
systems for clarity, and various other minor updates, in accordance 
with OMB Circular A-108. Additional details are provided in the 
SUPPLEMENTARY INFORMATION section of this document.

DATES: Submit comments by November 23, 2022. Comments received after 
this date will be considered if it is practical to do so, but the 
Commission is able to ensure consideration only for comments received 
before this date.

ADDRESSES: You may submit comments by any of the following methods; 
however, the NRC encourages electronic comment submission through the 
Federal rulemaking website:
     Federal rulemaking website: Go to https://www.regulations.gov and search for Docket ID NRC-2022-0140. Address 
questions about Docket IDs in Regulations.gov to Stacy Schumann; 
telephone: 301-415-0624; email: [email protected]. For technical 
questions, contact the individual listed in the For Further Information 
Contact section of this document.
     Mail comments to: Office of Administration, Mail Stop: 
TWFN-7-A60M, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001, ATTN: Program Management, Announcements and Editing Staff.
    For additional direction on obtaining information and submitting 
comments, see ``Obtaining Information and Submitting Comments'' in the 
SUPPLEMENTARY INFORMATION section of this document.

FOR FURTHER INFORMATION CONTACT: Sally Hardy, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001, telephone: 301-415-5607; email: [email protected].

SUPPLEMENTARY INFORMATION:

I. Obtaining Information and Submitting Comments

A. Obtaining Information

    Please refer to Docket ID NRC-2022-0140 when contacting the NRC 
about the availability of information for this action. You may obtain 
publicly available information related to this action by any of the 
following methods:
     Federal Rulemaking Website: Go to https://www.regulations.gov and search for Docket ID NRC-2022-0140.
     NRC's Agencywide Documents Access and Management System 
(ADAMS): You may obtain publicly available documents online in the 
ADAMS Public Documents collection at https://www.nrc.gov/reading-rm/adams.html. To begin the search, select ``Begin Web-based ADAMS 
Search.'' For problems with ADAMS, please contact the NRC's Public 
Document Room (PDR) reference staff at 1-800-397-4209, 301-415-4737, or 
by email to [email protected].
     NRC's PDR: You may examine and purchase copies of public 
documents, by appointment, at the NRC's PDR, Room P1 B35, One White 
Flint North, 11555 Rockville Pike, Rockville, Maryland 20852. To make 
an appointment to visit the PDR, please send an email to 
[email protected] or call 1-800-397-4209 or 301-415-4737, between 
8:00 a.m. and 4:00 p.m. Eastern Time (ET), Monday through Friday, 
except Federal holidays.

B. Submitting Comments

    The NRC encourages electronic comment submission through the 
Federal rulemaking website (https://www.regulations.gov). Please 
include Docket ID NRC-2022-0140 in your comment submission.
    The NRC cautions you not to include identifying or contact 
information that you do not want to be publicly disclosed in your 
comment submission. The NRC will post all comment submissions at 
https://www.regulations.gov as well as enter the comment submissions 
into ADAMS. The NRC does not routinely edit comment submissions to 
remove identifying or contact information.
    If you are requesting or aggregating comments from other persons 
for submission to the NRC, then you should inform those persons not to 
include identifying or contact information that they do not want to be 
publicly disclosed in their comment submission. Your request should 
state that the NRC does not routinely edit comment submissions to 
remove such information before making the comment submissions available 
to the public or entering the comment into ADAMS.

II. Background

    Pursuant to the Privacy Act of 1974 and OMB Circular No. A-108, 
``Federal Agency Responsibilities for Review, Reporting, and 
Publication under the Privacy Act,'' notice is hereby given that the 
NRC is republishing 13 of its system of records notices. In six of 
those system of records notices, there are revisions that include minor 
and administrative changes that do not meet the criteria for either a 
new or altered system of records notice. Three of the systems are being 
republished as part of our review process with no changes in a single 
document for ease of use and reference since the last publication in 
2019.
    The changes in the following four Privacy Act system of records 
notices do meet the criteria for an altered system of records.
    First, the NRC is renaming the NRC 5, Contracts Records System as 
the Grants Management System to reflect a narrowing of the scope of the 
system. Other revisions associated with narrowing the scope of the 
system include modifying the sections on purpose, authority, categories 
of individuals covered, categories of records, routine uses, policies 
and practices for retrieval of records, and policies and practices for 
retention and disposal.
    The NRC is revising NRC 8, Employee Disciplinary Actions, Appeals, 
Grievances, and Complaints Records to clarify the purpose of the 
system, the categories of individuals covered by the system, the record 
source categories, the routine uses, and the administrative, technical, 
and physical safeguards.
    The NRC is revising NRC 11, Reasonable Accommodation Records, to 
clarify the authority for maintenance of this system.
    The NRC is revising NRC 23, Office of Investigations Indices, Files 
and Associated Records, by renaming it as the Case Management System--
Indices, Files, and Associated Records and revising it to clarify that 
the system covers both investigation and

[[Page 64260]]

enforcement information. The sections of the notice that the NRC is 
revising include: system managers, categories of individuals covered, 
categories of records, policies and practices for storage of records, 
policies and practices for retrieval of records, and policies and 
practices for retention and disposal.
    The revisions to systems: NRC 5, Grants Management System; NRC 8, 
Employee Disciplinary Actions, Appeals, Grievances, and Complaints 
Records; NRC 11, Reasonable Accommodation Records and NRC 23, Office of 
Investigations Indices, Files and Associated Records, by renaming it as 
the Case Management System--Indices, Files, and Associated Records, are 
subject to a 30-day comment period. The revisions to these systems, 
with the exception of the modifications to routines uses for the NRC 5 
and NRC 8 systems, are in effect upon this publication. The NRC 5 and 
NRC 8 routine use modifications will go into effect 30 days after this 
publication.
    A report on these revisions has been sent to OMB, the Committee on 
Homeland Security and Governmental Affairs of U.S. Senate, and the 
Committee on Oversight and Reform of the U.S. House of Representatives, 
as required by the Privacy Act.
    If changes are made based on the NRC's review of comments received, 
the NRC will publish a subsequent notice.
    The text of the report, in its entirety, is attached.

    Dated: October 19, 2022.

    For the Nuclear Regulatory Commission.
Scott C. Flanders,
Senior Agency Official for Privacy, Office of the Chief Information 
Officer.

Attachment--Nuclear Regulatory Commission Privacy Act Systems of 
Records

NRC Systems of Records

    1. Parking Permit Records--NRC.
    3. Enforcement Actions Against Individuals--NRC.
    5. Grants Management System--NRC.
    8. Employee Disciplinary Actions, Appeals, Grievances, and 
Complaints Records--NRC.
    10. Freedom of Information Act (FOIA) and Privacy Act (PA) Request 
Records--NRC.
    11. Reasonable Accommodations Records--NRC.
    12. Child Care Subsidy Program Records--NRC.
    14. Employee Assistance Program Records--NRC.
    16. Facility Operator Licensees Records (10 CFR part 55)--NRC.
    18. Office of the Inspector General (OIG) Investigative Records--
NRC and Defense Nuclear Facilities Safety Board (DNFSB).
    19. Official Personnel Training Records--NRC.
    21. Payroll Accounting Records--NRC.
    23. Case Management System--Indices, Files, and Associated Records 
--NRC.
    These systems of records are maintained by the NRC and contain 
personal information about individuals that is retrieved by an 
individual's name or identifier.
    The notice for each system of records states the name and location 
of the record system, the authority for and manner of its operation, 
the categories of individuals that it covers, the types of records that 
it contains, the sources of information in those records, and the 
routine uses of each system of records. Each notice also includes the 
business address of the NRC official who will inform interested persons 
of the procedures whereby they may gain access to and request amendment 
of records pertaining to them.
    The Privacy Act provides certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to protect records contained in an agency system of records from 
unauthorized disclosure and to ensure that information is current and 
accurate for its intended use and that adequate safeguards are provided 
to prevent misuse of such information.
SYSTEM NAME AND NUMBER:
    Parking Permit Records--NRC 1.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Facilities and Logistics Branch, Office of Administration, NRC, Two 
White Flint North, 11555 Rockville Pike, Rockville, Maryland, and 
current contractor facility.

SYSTEM MANAGER(S):
    Chief, Facilities and Logistics Branch, Division of Facilities and 
Security, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3511; 41 CFR 102-74.265 et seq., Parking Facilities.

PURPOSE(S) OF THE SYSTEM:
    The information contained in this system is used for the assignment 
of parking permits and NRC-controlled parking spaces.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees and contractors who apply for parking permits for 
NRC-controlled parking spaces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of the applications and the revenue collected 
for the Headquarters' parking facilities. The applications include, but 
are not limited to, the applicant's name, address, telephone number, 
length of service, vehicle, rideshare, and handicap information.

RECORD SOURCE CATEGORIES:
    Applications submitted by NRC employees and contractors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To record amount paid and revenue collected for parking;
    b. To contact permit holder;
    c. To determine priority for issuance of permits;
    d. To provide statistical reports to city, county, State, and 
Federal Government agencies;
    e. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    f. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    g. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;

[[Page 64261]]

    h. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    i. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    j. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper in file folders and on electronic 
media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Accessed by name, tag number, and/or permit number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 5.6: Security Records, Item 
130, Local facility identification and card access records. Records are 
destroyed upon immediate collection once the temporary credential or 
card is returned for potential reissuance due to nearing expiration or 
not to exceed 6 months from time of issuance or when individual no 
longer requires access, whichever is sooner, but longer retention is 
authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are maintained in locked file cabinets under visual 
control of the Facility Operations and Space Management Branch staff. 
Computer files are maintained on a hard drive, access to which is 
password protected. Access to and use of these records is limited to 
those persons whose official duties require access.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Enforcement Actions Against Individuals--NRC 3.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system--NRC Data Center, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.
    Duplicate system--Additional records may exist, in whole or in 
part, within the Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland, at the NRC Regional Offices 
at the locations listed in Addendum I, Part 2, and in the Office of the 
General Counsel, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.

SYSTEM MANAGER(S):
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2073(e), 2113, 2114, 2167, 2168, 2201(i), 2231, 2282; 10 
CFR 30.10, 40.10, 50.5, 50.110, 50.111, 50.120, 60.11, 61.9b, 70.10, 
72.12, 110.7b, 110.50, and 110.53; 10 CFR part 2, subpart B; Atomic 
Energy Act of 1954, as amended (42 U.S.C. 2011 et seq.); 10 CFR 
19.16(a), 30.7, 40.7, 50.7, 60.9, 70.7, and 72.10; Energy 
Reorganization Act of 1974, as amended, section 211 (42 U.S.C. 5851); 5 
U.S.C. 2302(a)(2)(A).

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to maintain information about 
individuals involved in NRC-licensed activities who have been subject 
to NRC enforcement actions or who have been the subject of 
correspondence indicating that they are being or have been considered 
for enforcement action.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals involved in NRC-licensed activities who have been 
subject to NRC enforcement actions or who have been the subject of 
correspondence indicating that they are being, or have been, considered 
for enforcement action.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes, but is not limited to, individual enforcement 
actions, including Orders, Notices of Violations with and without Civil 
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand, 
Demands for Information, and letters to individuals who are being or 
have been considered for enforcement action. Also included are 
responses to these actions and letters. In addition, the files may 
contain other relevant documents directly related to those actions and 
letters that have been issued. Files are arranged numerically by 
Individual Action (IA) numbers, which are assigned when individual 
enforcement actions are considered. In instances where only letters are 
issued, these letters also receive IA numbers. The system includes a 
computerized database from which information is retrieved by names of 
the individuals subject to the action and IA numbers.

RECORD SOURCE CATEGORIES:
    Information in the records is primarily obtained from NRC 
inspectors and investigators and other NRC employees, individuals to 
whom a record pertains, authorized representatives for these 
individuals, and NRC licensees, vendors, other individuals regulated by 
the NRC, and persons making allegations to the NRC.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of

[[Page 64262]]

records without the consent of the subject individual if the disclosure 
is compatible with the purpose for which the record was collected under 
the following routine uses:
    a. To deter future violations, certain information in this system 
of records may be routinely disseminated to the public by means such as 
publishing in the Federal Register certain enforcement actions issued 
to individuals and making the information available in the Public 
Document Room accessible through the NRC website, www.nrc.gov;
    b. When considered appropriate for disciplinary purposes, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a bar association, or other 
professional organization performing similar functions, including 
certification of individuals licensed by NRC or Agreement States to 
perform specified licensing activities;
    c. Where appropriate to ensure the public health and safety, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a Federal or State agency with 
licensing jurisdiction;
    d. To respond to the National Archives and Records Administration 
or to the General Services Administration for records management 
inspections conducted under 44 U.S.C. 2904 and 2906;
    e. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    f. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    g. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    h. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    i. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    j. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    k. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    l. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information contained in electronic records are maintained on 
computer media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are accessed by individual action file number or by the 
name of the individual.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Cut off files when case is closed. Hold 5 years and retire to 
Washington National Records Center (WNRC). Transfer to National 
Archives and Records Administration (NARA) with related indexes when 20 
years old. (NUREG-0910, Rev.4, 2.10.2.a(1)). Cut off electronic files 
when case is closed. Transfer to NARA 2 years after cutoff. Destroy NRC 
copy 18 years after transferring record to NARA (NUREG-0910, Rev. 4, 
2.10.2.a(4)).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Paper records are maintained in lockable file cabinets and are 
under visual control during duty hours. Access to computer records 
requires use of proper password and user identification codes. Access 
to and use of these records is limited to those NRC employees whose 
official duties require access.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Grants Management System--NRC 5.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system-- NRC Headquarters, 11555 Rockville Pike, Rockville, 
Maryland.

[[Page 64263]]

SYSTEM MANAGER(S):
    Senior Grants Administrative Specialist, Office of Nuclear 
Regulatory Research U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 16274a, ``University Nuclear Leadership Program.''

PURPOSE(S) OF THE SYSTEM:
    To administer grant programs for scholarship, fellowships, faculty 
development and research and development projects at institutions of 
higher education, including scholarships to trade schools and community 
colleges. This information is used to track a student that receives 
federal grant funds under a scholarship or fellowship from academia 
through employment after graduation to ensure the student's compliance 
with the terms of his or her service agreement under the University 
Nuclear Leadership Program (UNLP).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Student recipients who are selected by Grantee Institutions as sub-
grantees to receive federal grant funds for scholarships or fellowships 
under UNLP grant awards.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student name, grant award providing financial support, type of 
grant award, performance dates of the grant award, address, phone, 
email, students' educational major/degree, amount of funds received 
under the grant award, graduation date, service obligation requirement, 
service agreement received, place of employment, position held, service 
agreement received, work status (employed in nuclear, graduated, waiver 
approved, repayment), tracking of a waiver requested/approved, invoice 
information if applicable in the event of repayment of funds and amount 
of years that a student is required to work in a nuclear-related 
position under the service agreement.

RECORD SOURCE CATEGORIES:
    The information is derived from approved student service agreements 
that are required under the program pursuant to 42 U.S.C. 2015b. The 
NRC establishes the agreement per the statutory and program 
requirements. The grant recipient institutions require the students to 
complete the forms for approval by the NRC and countersignature by the 
institution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. A record from this system of records may be disclosed as a 
routine use to that individual's educational institution in order to 
monitor the progress of scholarship and fellowship recipients, to 
ensure compliance with program requirements, to use the data to 
demonstrate program effectiveness, and for the educational 
institution's record-keeping purposes.
    b. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    c. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    d. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    e. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    f. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    g. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager.
    h. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    i. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained electronically on a protected shared 
drive, restricted access to only those approved by grant staff and 
OCHCO.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information retrieved by names, grant award numbers or job status.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration record retention schedules 
appropriate to the retention.
    GRS 1.2 item 010--Grant and cooperative agreement program

[[Page 64264]]

management records. Temporary. Destroy 3 years after final action is 
taken on the file, but longer retention is authorized if required for 
business use.
    GRS 1.2 item 020--Grant and cooperative agreement case files. 
Successful applications. Temporary. Destroy 10 years after final action 
is taken on file, but longer retention is authorized if required for 
business use.
    GRS 1.2 item 021--Grant and cooperative agreement case files. 
Unsuccessful application. Temporary. Destroy 3 years after final action 
is taken on file, but longer retention is authorized if required for 
business use.
    GRS 1.1 item 010--Financial transaction records related to 
procuring goods and services, paying bills, collecting debts and 
accounting. Official record held in the office of record. Temporary. 
Destroy 6 years after final payment or cancellation, but longer 
retention is authorized if required for business use.
    GRS 1.1 item 011--Financial transaction records related to 
procuring goods and services, paying bills, collecting debts and 
accounting. All other copies (used for administrative or reference 
purposes). Temporary. Destroy when business use ceases.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained on protected shared drive. Access rights to 
the information is only available to authorized personnel.

RECORDS ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Employee Disciplinary Actions, Appeals, Grievances, and Complaints 
Records--NRC 8.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system--Office of the Chief Human Capital Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    The Office of the Inspector General (OIG) employee files are 
located with the NRC's OIG, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--A duplicate system may be maintained, in whole or 
in part, in the Office of the General Counsel, NRC, One White Flint 
North, 1555 Rockville Pike, Rockville, Maryland, and at NRC's Regional 
Offices at locations listed in Addendum I, Part 2.

SYSTEM MANAGER(S):
    Chief, Policy, Labor and Employee Relations Branch, Office of the 
Chief Human Capital Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001. For OIG employee records: Director, Resource 
Management and Operations Support, Office of the Inspector General, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3132(a); 5 U.S.C. 3502, 5 U.S.C. 3571, 5 U.S.C. 4303, as 
amended; 5 U.S.C. 7513; 29 U.S.C. 633a; 29 U.S.C. 791; 42 U.S.C. 2000e-
16; 42 U.S.C. 2201(d), as amended.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to maintain the records of current 
and former NRC employees, including annuitants, who have filed 
complaints, grievances or appeals and/or have been the subject of 
proposed or final disciplinary actions or have been suspected of 
misconduct.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees who are involved in any employee 
and/or labor relations actions or proceedings.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Includes all documents related to: disciplinary actions; adverse 
actions; appeals; complaints, including but not limited to those raised 
under the agency's prevention of harassment program; grievances; 
arbitrations; and negative determinations regarding within-grade salary 
increases. It contains information relating to determinations affecting 
individuals made by the NRC, Office of Personnel Management, Merit 
Systems Protection Board, arbitrators, courts of law, or other 
tribunals. The records may include the initial appeal or complaint, 
letters or notices to the individual, records of hearings when 
conducted, materials placed into the record to support the decision or 
determination, affidavits or statements, testimony of witnesses, 
investigative reports, instructions to an NRC office or division 
concerning action to be taken to comply with decisions, and related 
correspondence, opinions, and recommendations.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains, NRC employees, managers, 
and contractors, Office of Personnel Management and/or Merit Systems 
Protection Board officials; affidavits or statements from employees, 
union representatives, or other persons; testimony of witnesses; 
reports of inquiries (findings); official documents relating to the 
appeal, grievance, or complaint, including but not limited to those 
raised under the agency's prevention of harassment program and 
Allegations of Retaliation for Raising Safety Concerns (ARRSC) program; 
Official Personnel Folder; and other Federal agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To furnish information to other Federal organizations, including 
but not limited to, the Office of Personnel Management, Merit Systems 
Protection Board, Office of Special Counsel (OSC), and Equal Employment 
Opportunity Commission (EEOC) under applicable requirements related to 
complaints, investigations and appeals;
    b. To provide appropriate data to union representatives and third 
parties (that may include the Federal Services Impasses Panel and 
Federal Labor Relations Authority) in connection with grievances, 
arbitration actions, and appeals;
    c. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response

[[Page 64265]]

to a written request from that agency's head or an official who has 
been delegated such authority;
    d. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    e. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    f. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    g. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    h. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    i. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    j. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper and computer media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.3: Employee Relations 
Records, Administrative grievance, disciplinary, and adverse action 
files, Item 060, Administrative grievance files, Item 061, Adverse 
action files, and Item 062, Performance-based action files, 
respectively. Destroy no sooner than 4 years but no less than 7 years 
after case is closed.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained in locked file cabinets and in a security-
controlled access automated system. Access to and use of these records 
is limited to those persons whose official duties require such access.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Freedom of Information Act (FOIA) and Privacy Act (PA) Request 
Records--NRC 10.

SECURITY CLASSIFICATION:
    Classified and Unclassified.

SYSTEM LOCATION:
    Primary system--FOIA, Library, and Information Collection Brach, 
Governance & Enterprise Management Services Division, Office of the 
Chief Information Officer, NRC, Two White Flint North, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in part, at the 
locations listed in Addendum I, Parts 1 and 2.

SYSTEM MANAGER(S):
    FOIA Officer, FOIA, Library, and Information Collections Branch, 
Governance & Enterprise Management Services Division, Office of the 
Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552 and 552a; 42 U.S.C. 2201, as amended; 10 CFR part 9.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to support the processing of record 
access requests and administrative appeals under the FOIA, as well as 
access, notification, and amendment requests and administrative appeals 
under the Privacy Act, whether NRC receives such requests directly from 
the requester or via referral from another agency. In addition, this 
system is used to support agency participation in litigation arising 
from such requests and appeals, and to assist NRC in carrying out any 
other responsibilities under the FOIA or the access or amendment 
provisions of the Privacy Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing requests for access to information under the 
Freedom of Information Act (FOIA) or Privacy Act (PA); individual's 
names in the FOIA request; NRC staff assigned to help process, 
consider, and respond to such requests, including any appeals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains copies of the written requests from 
individuals or organizations made under the FOIA or PA, the NRC 
response letters, and related records.

[[Page 64266]]

RECORD SOURCE CATEGORIES:
    Requests are made by individuals. The response to the request is 
based upon information contained in NRC records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. If an appeal or court suit is filed with respect to any records 
denied;
    b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C. 
552a;
    c. To another Federal agency when consultation or referral is 
required to process a request;
    d. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    e. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    f. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    g. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    h. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    i. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    j. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    k. A record from this system of records may be disclosed as a 
routine use to respond to the National Archives and Records 
Administration, Office of Government Information Services (OGIS), to 
the extent necessary to allow OGIS to fulfill its responsibilities 
under 5 U.S.C Sec.  552(h), to review administrative agency policies, 
procedures and compliance with the Freedom of Information Act (FOIA) 
and offer mediation services to resolve disputes between persons making 
FOIA requests and administrative agencies; and
    l. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    m. FOIA records, which are publicly available in the Public 
Documents Room, are accessible through the NRC website, http://www.nrc.gov.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper, audio and video tapes, and 
electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are accessed by unique assigned number for each request and 
by requester's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's, General Records Schedule 4.2: Information Access and 
Protection Records, Item 020, Access and disclosure request files. 
Destroy 6 years after final agency action or 3 years after final 
adjudication by the courts, whichever is later, but longer retention is 
authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained on restricted drives, folders, SharePoint, 
in a safe, or in locked file cabinets, in workstations or that are kept 
in locked rooms. Electronic records are password protected. Access to 
and use of these records is limited to those persons whose official 
duties require such access and have a need to know.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Records contained in this system that have been placed on the NRC 
public website are available upon request. Pursuant to 5 U.S.C. 
552a(k)(2), records in this system, which reflect records that are 
contained in other systems of records that are designated as exempt, 
are exempt from the requirements of subsections (c)(3), (d), (e)(1), 
(e)(4)(G), (H), (I), and (f) of 5 U.S.C. 552a.
SYSTEM NAME AND NUMBER:
    Reasonable Accommodation Records--NRC 11.

[[Page 64267]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system--For Headquarters and all Senior Executive Service 
(SES) personnel, Office of the Chief Human Capital Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland. For 
Regional personnel, at Regional Offices I-IV listed in Addendum I, Part 
2.

SYSTEM MANAGER(S):
    Human Resources Specialist (RA) and Branch Chief, Policy, Labor and 
Employee Relations Branch, Associate Director for Human Resources 
Operations and Policy, Office of the Chief Human Capital Officer, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order (E.O.) 13164; E.O. 9397, as amended by E.O. 13478; 
Social Security Number Fraud Prevention Act of 2017, 42 U.S.C. 405 
note.

PURPOSE(S) OF THE SYSTEM:
    To allow the NRC to collect and maintain records on employees and 
applicants for employment who have disabilities and have requested or 
received reasonable accommodations as required by Sections 501, 504, 
and 701 of the Rehabilitation Act of 1973. This system will track and 
report the processing of requests for reasonable accommodations to 
comply with applicable law and regulations and to preserve and maintain 
confidentiality.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees and applicants for employment requesting a 
reasonable accommodation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system name, accommodation being requested, accommodation 
type, impairment, disability type, disability condition, 504/508 
explanation, and case notes.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies; is derived from information supplied by that 
individual; employee's supervisor or private and Federal physicians, 
and medical institutions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. A record from this system of records may be disclosed as a 
routine use to a prospective employer of a Government employee. Upon 
transfer of the employee to another Federal agency, the information may 
be transferred to such agency;
    b. A record from this system of records may be disclosed as a 
routine use to provide information to the OPM and/or MSPB for review, 
audit, or reporting purposes;
    c. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    d. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    e. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    f. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    g. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    h. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    i. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    j. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper in file folders and on electronic 
media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records for employees are retrieved by employee name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.3: Employee Relations 
Records, Item 020, Reasonable accommodation records, Reasonable 
accommodation program files, and Item 021, Reasonable accommodation 
employee case files. Destroy 3 years after being superseded, but longer 
retention is authorized if required for business use (Item 020). 
Destroy 3 years after employee separation from the agency or all 
appeals are concluded,

[[Page 64268]]

whichever is later, but longer retention is authorized if required for 
business use (Item 021).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained on paper and electronically. Paper documents 
are maintained in lockable file cabinets. Electronic files are password 
protected.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Child Care Subsidy Program Records--NRC 12.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    DecisionPoint Corporation, 702 Russell Ave. Suite 312, 
Gaithersburg, MD 20877

SYSTEM MANAGER(S):
    Associate Director for Human Resources Operations and Policy, 
Office of the Chief Human Capital Officer, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 590(g); 5 CFR 792.201-206; Executive Order (E.O.) 9397, 
as amended by E.O. 13478; Social Security Number Fraud Prevention Act 
of 2017, 42 U.S.C. 405 note.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to administer NRC-sponsored childcare 
program.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees who voluntarily apply for childcare subsidy.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records include application forms for child care subsidy 
containing personal information about the employee (parent), their 
spouse (if applicable), their child/children, and their child care 
provider, including name, social security number, employer, grade, home 
and work telephone numbers, home and work addresses, total family 
income, name of child on whose behalf the parent is applying for 
subsidy, child's date of birth; information on child care providers 
used, including name, address, provider license number and State where 
issued, child care cost, and provider tax identification number; and 
copies of IRS Form 1040 or 1040A for verification purposes.

RECORD SOURCE CATEGORIES:
    Information is obtained from NRC employees who apply for childcare 
subsidy and their childcare provider.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. A record from this system of records may be disclosed as a 
routine use to the Office of Personnel Management to provide 
statistical reports;
    b. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    c. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    d. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    e. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury;
    f. or pursuant to a qualifying order from any of those; in 
alternative dispute resolution proceedings, such as arbitration or 
mediation; or in the course of settlement negotiations;
    g. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    h. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    i. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    j. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

[[Page 64269]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper and electronic media at the current 
contractor site.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information may be retrieved by employee name or social security 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.4: Employee Compensation 
and Benefits Records, Item 120, Childcare subsidy program 
administrative records. Destroy when 3 years old, but longer retention 
is authorized if required for business use. Childcare subsidy program 
individual case files are retained under General Records Schedule 2.4, 
Item 121. Destroy 2 years after employee participation concludes, but 
longer retention is authorized if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets and computer records are protected by the use 
of passwords.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Employee Assistance Program Records--NRC 14.

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Office of the Chief Human Capital Officer, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland, and current 
contractor facility.

RECORD SOURCE CATEGORIES:
    Information compiled by the Employee Assistance Program contractor 
during the course of counseling with an NRC employee or family members 
of the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901; 21 U.S.C. 1101-1181; 42 U.S.C. chapter 6A, 
Subchapter III-A; 44 U.S.C. 3101; 44 U.S.C. 3301; 5 CFR 792.101-105.

PURPOSE(S) OF THE SYSTEM:
    This record system will maintain information gathered by and in the 
possession of the NRC's EAP contractor. The EAP is an agency program 
designed to assist employees of the NRC and, in certain instances, 
their family members, in regard to a variety of personal and/or work-
related issues.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees or family members who have been counseled by or 
referred to the Employee Assistance Program (EAP) for problems relating 
to alcoholism, drug abuse, job stress, chronic illness, family or 
relationship concerns, and emotional and other similar issues.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records of NRC employees or their family 
members who have participated in the EAP and the results of any 
counseling or referrals which may have taken place. The records may 
contain information as to the nature of each participant's problem, 
subsequent treatment, and progress.

 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses: (Note: Any disclosure of 
information pertaining to an individual will be made in compliance with 
the Confidentiality of Substance Use Disorder Patient Records 
regulations, 42 CFR part 2, as authorized by 42 U.S.C. 290dd-2, as 
amended).
    a. For statistical reporting purposes;
    b. To appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    c. To another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper in file folders and on electronic 
media.

POLICIES AND PRACTICES FOR RETREIVAL OF RECORDS:
    Information accessed by the EAP identification number and name of 
the individual.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.7: Employee Health and 
Safety Records, Employee Assistance Program (EAP) counseling records, 
Item 091, Records not related to performance or conduct. Destroy 7 
years after termination of counseling for adults or 3 years after a 
minor reaches the age of majority, or when the state-specific statute 
of limitations has expired for contract providers subject to state 
requirements, but longer retention is authorized if needed for business 
use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Files are maintained in a safe under the immediate control of the 
Employee Assistance Program contractor. Case files are maintained in 
accordance with the confidentiality requirements of Public Law 93-282, 
any NRC-specific confidentiality regulations, and the Privacy Act of 
1974.

SYSTEM MANAGER(S):
    (1) Associate Director for HR Operations and Policy and (2) the 
Program Specialist, Office of the Chief Human Capital Officer, U.S. 
Nuclear

[[Page 64270]]

Regulatory Commission, Washington, DC 20555-0001.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Facility Operator Licensees Records (10 CFR part 55)--NRC 16.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    For power reactors, at the appropriate Regional Office at the 
address listed in Addendum I, Part 2; for non-power (test and research) 
reactor facilities, at the Operator Licensing and Human Factors Branch, 
Division of Reactor Oversight, Office of Nuclear Reactor Regulation, 
NRC, One White Flint North, 11555 Rockville Pike, Rockville, Maryland. 
The Reactor Program System--Operator Licensing (RPS-OL) is located at 
NRC Headquarters and is accessible by the four Regional Offices.

SYSTEM MANAGER(S):
    Chief, Operator Licensing and Human Factors Branch, Division of 
Reactor Oversight, Office of Nuclear Reactor Regulation, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2131-2141; 10 CFR part 55.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to record information associated with 
individual operator licenses; including initial applications, 
examination results, license issuance, license renewals, license 
expirations, and medical status.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals licensed under 10 CFR part 55, applicants whose 
applications are being processed, and individuals whose licenses have 
expired.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information pertaining to 10 CFR part 55 
applicants for a license, licensed operators, and individuals who 
previously held licenses. This includes applications for a license, 
license and denial letters, and related correspondence; correspondence 
relating to actions taken against a licensee; 10 CFR 50.74 
notifications; certification of medical examination and related medical 
information; fitness for duty information; examination results and 
other docket information.

RECORD SOURCE CATEGORIES:
    Information in this system comes from the individual applying for a 
license, the 10 CFR part 50 licensee, a licensed physician, and NRC and 
contractor staff.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To determine if the individual meets the requirements of 10 CFR 
part 55 to take an examination or to be issued an operator's license;
    b. To provide researchers with information for reports and 
statistical evaluations related to selection, training, and examination 
of facility operators;
    c. To provide examination, testing material, and results to 
facility management;
    d. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    e. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    f. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    g. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    h. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    i. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    j. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper in file folders and logs, and on 
electronic media.

[[Page 64271]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are accessed by name and docket number and ADAMS accession 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the Nuclear Regulatory Commission's 
(NRC) NUREG 0910 Rev 4--(2.18.6.a, 2.25.9.a), Headquarters and Regional 
Operator Licensing Files, 10 CFR part 55 Docket Files. Cutoff files 
upon latest license expiration/revocation/termination, application 
denial or withdrawal, or issuance of denial letter. Destroy when 10 
years old. Examination Package records are retained under NUREG 0910 
Rev 4--(2.18.6.b(1), 2.18.6.b(4), 2.25.9.b(1), 2.25.9.b(4)). Cutoff 
upon receipt of next exam. Destroy 4 years after cutoff.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Maintained in locked file cabinets or an area that is locked. 
Computer files are password protected. Access to and use of these 
records is limited to those persons whose official duties require such 
access based on roles and responsibilities.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Office of the Inspector General (OIG) Investigative Records--NRC 
and Defense Nuclear Facilities Safety Board (DNFSB)--NRC 18.

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Office of the Inspector General, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland

SYSTEM MANAGER(S):
    Assistant Inspector General for Investigations, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. app. 3; and the 
Consolidated Appropriations Act, 2014.

PURPOSE(S) OF THE SYSTEM:
    NRC OIG uses records and information collected and maintained in 
this system to receive and adjudicate allegations/complaints of 
violations of criminal, civil, and administrative laws and regulations 
relating to NRC programs, operations, and employees, as well as 
contractors and other individuals and entities associated with NRC; 
monitor complaint and investigation assignments, status, disposition, 
and results; manage investigations and information provided during the 
course of such investigations; track and assess actions taken by NRC 
management regarding employee misconduct and other allegations; support 
and assess legal actions taken following referrals for criminal 
prosecution or litigation; provide information relating to any adverse 
action or other proceeding that may occur as a result of the findings 
of an investigation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities referred to in complaints or actual 
investigative cases, reports, accompanying documents, and 
correspondence prepared by, compiled by, or referred to the OIG.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system comprises five parts: (1) An automated Investigative 
Database Program containing reports of investigations, inquiries, and 
other reports closed since 1989; (2) paper files of all OIG and 
predecessor Office of Inspector and Auditor (OIA) reports, 
correspondence, cases, matters, memoranda, materials, legal papers, 
evidence, exhibits, data, and work papers pertaining to all closed and 
pending investigations, inquiries, and other reports; (3) an automated 
Investigative Management System that includes allegations referred to 
the OIG from 1985 forward, whether or not the allegation progressed to 
an investigation, inquiry or other report, and dates that an 
investigation, inquiry or other report was opened and closed and 
reports, correspondence, cases, matters, memoranda, materials, legal 
papers, evidence, exhibits, data and work papers pertaining to these 
cases.

RECORD SOURCE CATEGORIES:
    The information is obtained from sources including, but not limited 
to, the individual record subject; NRC officials and employees; 
employees of Federal, State, local, and foreign agencies; and other 
persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, OIG may disclose information contained in this system 
of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To any Federal, State, local, tribal, or foreign agency, or 
other public authority responsible for enforcing, investigating, or 
prosecuting violations of administrative, civil, or criminal law or 
regulation if that information is relevant to any enforcement, 
regulatory, investigative, or prosecutorial responsibility of the 
receiving entity when records from this system of records, either by 
themselves or in combination with any other information, indicate a 
violation or potential violation of law, whether administrative, civil, 
criminal, or regulatory in nature;
    b. To public or private sources to the extent necessary to obtain 
information from those sources relevant to an OIG investigation, audit, 
inspection, or other inquiry;
    c. To a court, adjudicative body before which NRC or DNFSB is 
authorized to appear, Federal agency, individual or entity designated 
by NRC or DNFSB or otherwise empowered to resolve disputes, counsel or 
other representative, or witness or potential witness when it is 
relevant and necessary to the litigation if any of the parties listed 
below is involved in the litigation or has an interest in the 
litigation:
    1. NRC or DNFSB, or any component of NRC or DNFSB;
    2. Any employee of NRC or DNFSB where the NRC or DNFSB or the 
Department of Justice has agreed to represent the employee; or
    3. The United States, where NRC or DNFSB determines that the 
litigation is likely to affect the NRC or DNFSB or any of their 
components;
    d. To a private firm or other entity with which OIG or NRC or DNFSB 
contemplates it will contract or has contracted for the purpose of 
performing any functions or analyses that facilitate or are relevant to 
an investigation, audit,

[[Page 64272]]

inspection, inquiry, or other activity related to this system of 
records, to include to contractors or entities who have a need for such 
information or records to resolve or support payment to the agency. The 
contractor, private firm, or entity needing access to the records to 
perform the activity shall maintain Privacy Act safeguards with respect 
to information. A contractor, private firm, or entity operating a 
system of records under 5 U.S.C. 552a(m) shall comply with the Privacy 
Act;
    e. To another agency to the extent necessary for obtaining its 
advice on any matter relevant to an OIG investigation, audit, 
inspection, or other inquiry related to the responsibilities of the 
OIG;
    f. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906;
    g. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    h. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    i. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    j. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    k. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    l. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    m. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    n. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information is maintained in paper files and on electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information is retrieved from the Investigative Database Program by 
the name of an individual, by case number, or by subject matter. 
Information in the paper files backing up the Investigative Database 
Program and older cases closed by 1989 is retrieved by subject matter 
and/or case number, not by individual identifier. Information in both 
the Allegations Tracking System and the Investigative Management System 
is retrieved by allegation number, case number, or name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained according to the National Archives and Records 
Administration's approved schedule for the Office of the Inspector 
General, N1-431-10-002, item 2.b, Investigation Case Files. Cut off at 
close of fiscal year in which the case is closed. Transfer to the 
Federal Records Center (FRC) 3 years after cutoff. Transfer to National 
Archives and Records Administration 20 years after cutoff. Retain an 
electronic copy until no longer needed (Allegation records will be 
managed in the corresponding Investigation Case File).
    Referred Allegations are retained under the National Archives and 
Records Administration's approved schedule, N1-431-10-002, item 2.a.ii. 
Cut off allegation file at the end of the fiscal year when the issue 
described in the Referral Letter is resolved. Hold allegation file in 
the OIG for a minimum of 2 years after cutoff. Destroy 10 years after 
cutoff.
    Closed Allegations are retained under the National Archives and 
Records Administration's approved schedule, N1-431-10-002, item 
2.a.iii. Cut off allegation files at the end if the fiscal year in 
which the allegation is closed. Destroy the allegation file 5 years 
after cutoff.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access to the automated Investigative Database Program is password 
protected. Both the Allegations Tracking System and the Investigative 
Management System are accessible from terminals that are double-
password-protected. Paper files backing up the automated systems and 
older case reports and work papers are maintained in approved security 
containers and locked filing cabinets in a locked room; associated 
indices, records, diskettes, tapes, etc., are stored in locked metal 
filing cabinets, safes, storage rooms, or similar secure facilities. 
All records in this system are available only to authorized personnel 
who have a need to know and whose duties require access to the 
information.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.'' Information classified under 
Executive Order 12958 will not be disclosed. Information received in 
confidence will be maintained under the Inspector General Act, 5 U.S.C. 
app. 3, and the Commission's Policy Statement on

[[Page 64273]]

Confidentiality, Management Directive 8.8, ``Management of 
Allegations.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Under 5 U.S.C. 552a(j)(2), the Commission has exempted this system 
of records from subsections (c)(3) and (4), (d)(1)-(4), (e)(1)-(3), 
(5), and (8), and (g) of the Act. This exemption applies to information 
in the system that relates to criminal law enforcement and meets the 
criteria of the (j)(2) exemption. Under 5 U.S.C. 552a(k)(1), (k)(2), 
(k)(5), and (k)(6), the Commission has exempted portions of this system 
of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 
(I), and (f).

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosure of information to a consumer reporting agency is not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
SYSTEM NAME AND NUMBER:
    Official Personnel Training Records--NRC 19.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system located at the NRC's current contractor facility on 
behalf of the Office of the Chief Human Capital Officer, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    The Office of the Inspector General (OIG) employee files are 
located with the OIG at NRC, One White Flint North, 11555 Rockville 
Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in part, at the 
Technical Training Center, Regional Offices, and within the 
organization where the NRC employee works, at the locations listed in 
Addendum I, Parts 1 and 2.

SYSTEM MANAGER(S):
    Associate Director for Training and Development, Office of the 
Chief Human Capital Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001. For OIG employee records: Director, Resource 
Management and Operations Support, Office of the Inspector General, 
Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3396; 5 U.S.C. 4103; Executive Order (E.O.) 9397, as 
amended by E.O. 13478; E.O. 11348, as amended by E.O. 12107; 5 CFR 
parts 410 and 412.

PURPOSE(S) OF THE SYSTEM:
    This record system will collect, and document training given to NRC 
employees, contractors, and others who are provided NRC training. This 
system will provide NRC with a means to track the particular training 
that is provided, identify training trends, monitor and track the 
expenditure of training, schedule training classes and programs, 
schedule instructors, track training items issued to students, assess 
the effectiveness of training, identify patterns, respond to requests 
for information related to the training of NRC personnel and other 
individuals.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who applied or were selected for NRC, other Government, 
or non-Government training courses or programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to an individual's 
educational background and training courses including training requests 
and authorizations, evaluations, supporting documentation, and other 
related personnel information, including but not limited to, an 
individual's name, address, telephone number, position title, 
organization, and grade.

RECORD SOURCE CATEGORIES:
    Information is provided by the subject individual, the employee's 
supervisor, and training groups, agencies, or educational institutions 
and learning activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. Information may be extracted from the records and made available 
to the Office of Personnel Management; other Federal, State, and local 
government agencies; educational institutions and training facilities 
for purposes of enrollment and verification of employee attendance and 
performance;
    b. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    c. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    d. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    e. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    f. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that

[[Page 64274]]

information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on paper in file folders and on electronic 
media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information is accessed by name, user identification number, course 
number, or course session number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.6: Employee Training 
Records, Item 010, Non-mission employees training program records. 
Destroy when 3 years old, or 3 years after superseded or obsolete, 
whichever is appropriate, but longer retention is authorized if 
required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained in a password protected computer 
system. Paper is maintained in lockable file cabinets and file rooms. 
Access to and use of these records is limited to those persons whose 
official duties require such access, with the level of access 
controlled by roles and responsibilities.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
SYSTEM NAME AND NUMBER:
    Payroll Accounting Records--NRC 21.

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Primary system--Division of the Comptroller, Office of the Chief 
Financial Officer, NRC, Two White Flint North, 11545 Rockville Pike, 
Rockville, Maryland. NRC has an interagency agreement with the 
Department of the Interior's Interior Business Center (DOI/IBC), 
Federal Personnel/Payroll System (FPPS), in Denver, Colorado, to 
maintain electronic personnel information and perform payroll 
processing activities for its employees as of November 2, 2003.
    Duplicate system--Duplicate systems exist, in part, within the 
organization where the employee actually works for administrative 
purposes, at the locations listed in Addendum I, Parts 1 and 2.

SYSTEM MANAGER(S):
    Chief, Financial Services and Operations Branch, Division of the 
Comptroller, Office of the Chief Financial Officer, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 CFR 31.6011(b)-2, 31.6109-1; 5 U.S.C. 6334; 5 U.S.C. part III, 
subpart D; 31 U.S.C. 716; 31 U.S.C., subtitle III, chapters 35 and 37; 
Executive Order (E.O.) 9397, as amended by E.O. 13478; Social Security 
Number Fraud Prevention Act of 2017, 42 U.S.C. 405 note.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to ensure proper payment of salary 
and benefits to NRC personnel, and to track time worked, leave, or 
other absences for reporting and compliance purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees, including special Government 
employees (i.e. consultants).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Pay, leave, benefit enrollment and voluntary allowance deductions, 
and labor activities, which includes, but is not limited to, an 
individual's name and social security number.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from sources, 
including but not limited to, the individual to whom it pertains, the 
Office of the Chief Human Capital Officer and other NRC officials, and 
other agencies and entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In accordance with an interagency agreement the NRC may disclose 
records to the DOI/IBC FPPS in order to affect all financial 
transactions on behalf of the NRC related to employee pay. 
Specifically, the DOI/IBC's FPPS may affect employee pay or deposit 
funds on behalf of NRC employees, and/or it may withhold, collect or 
offset funds from employee salaries as required by law or as necessary 
to correct overpayment or amounts due.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses; or, where determined to be 
appropriate and necessary, the NRC may authorize DOI/IBC to make the 
disclosure:
    a. For transmittal of data to U.S. Treasury to effect issuance of 
paychecks to employees and consultants and distribution of pay 
according to employee directions for savings bonds, allotments, 
financial institutions, and other authorized purposes including the 
withholding and reporting of Thrift Savings Plan deductions to the 
Department of Agriculture's National Finance Center;
    b. For reporting tax withholding to Internal Revenue Service and 
appropriate state and local taxing authorities;
    c. For FICA and Medicare deductions to the Social Security 
Administration;
    d. For dues deductions to labor unions;
    e. For withholding for health insurance to the insurance carriers 
by the Office of Personnel Management;
    f. For charity contribution deductions to agents of charitable 
institutions;
    g. For annual W-2 statements to taxing authorities and the 
individual;
    h. For transmittal to the Office of Management and Budget for 
financial reporting;
    i. For withholding and reporting of retirement, tax levies, 
bankruptcies, garnishments, court orders, re-employed annuitants, and 
life insurance information to the Office of Personnel Management;
    j. For transmittal of information to State agencies for 
unemployment purposes;
    k. For transmittal to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and

[[Page 64275]]

Human Services Federal Parent Locator System and Federal Tax Offset 
System for use in locating individuals and identifying their income 
sources to establish paternity, establish and modify orders of support, 
and for enforcement action;
    l. For transmittal to the Office of Child Support Enforcement for 
release to the Social Security Administration for verifying social 
security numbers in connection with the operation of the Federal Parent 
Locator System by the Office of Child Support Enforcement;
    m. For transmittal to the Office of Child Support Enforcement for 
release to the Department of Treasury for the purpose of administering 
the Earned Income Tax Credit Program (Section 32, Internal Revenue Code 
of 1986) and verifying a claim with respect to employment in a tax 
return;
    n. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906;
    o. Time and labor data are used by the NRC as a project management 
tool in various management records and reports (i.e. work performed, 
work load projections, scheduling, project assignments, budget), and 
for identifying reimbursable and fee billable work performed by the 
NRC;
    p. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    q. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    r. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    s. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or grand jury or pursuant 
to a qualifying order from any of those; in alternative dispute 
resolution proceedings, such as arbitration or mediation; or in the 
course of settlement negotiations;
    t. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    u. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a
    v. purpose within the scope of the pertinent NRC task. This access 
will be granted to an NRC contractor or employee of such contractor by 
a system manager only after satisfactory justification has been 
provided to the system manager; A record from this system of records 
may be disclosed as a routine use to appropriate agencies, entities, 
and persons when (1) NRC suspects or has confirmed that there has been 
a breach of the system of records, (2) NRC has determined that as a 
result of the suspected or confirmed breach there is a risk of harm to 
individuals, NRC (including its information systems, programs, and 
operations), the Federal Government, or national security; and (3) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with NRC efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm; and A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLCIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information is maintained on electronic media (stored in memory, on 
disk, and magnetic tape), on microfiche, and in paper copy.
    Electronic payroll, time, and labor records prior to November 2, 
2003, are maintained in the Human Resources Management System (HRMS), 
the PAY PERS Historical database reporting system, and on microfiche at 
NRC. Electronic payroll records from November 2, 2003, forward are 
maintained in the DOI/IBC's FPPS in Denver, Colorado. Time and labor 
records are maintained in the HRMS at NRC.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information is accessed by employee identification number, name and 
social security number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained under the National Archives and Records 
Administration's General Records Schedule 2.4: Employee Compensation 
and Benefits Records, Item 010, Records used to calculate payroll, 
arrange paycheck deposit, and change previously issued paychecks. 
Destroy 2 year after employee separation or retirement, but longer 
retention is authorized if required for business use. Records are also 
retained under General Records Schedule 2.4, item 020, Tax withholding 
and adjustment documents. Destroy 4 years after superseded or obsolete, 
but longer retention is authorized if required for business use. 
Records are also retained under General Records Schedule 2.4, item 030, 
Time and attendance records. Destroy after GAO audit or when 3 years 
old, whichever is sooner. Records are also retained under General 
Records Schedule 2.4, item 040, Agency payroll record for each pay 
period. Destroy when 56 years old. Records are also retained under 
General Records Schedule 2.4, item 050, Wage and tax statements. 
Destroy when 4 years old, but longer retention is authorized if 
required for business use. Payroll program administrative records are 
retained under General Records Schedule 2.4, item 060, Administrative 
correspondence between agency and payroll processor, and system reports 
used for agency workload and or personnel management purposes. Destroy 
when 2 years old, but longer retention is authorized if required for 
business use. Payroll system reports providing fiscal information on 
agency payroll are retained under General Records Schedule 2.4, item 
061. Destroy when 3 years old or after GAO audit, whichever comes 
sooner, but longer retention is authorized if required for business 
use.

[[Page 64276]]

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained in buildings where access is controlled by a 
security guard force. File folders, microfiche, tapes, and disks, 
including backup data, are maintained in secured locked rooms and file 
cabinets after working hours. All records are in areas where access is 
controlled by keycard and is limited to NRC and contractor personnel 
who need the information to perform their official duties. Access to 
computerized records requires use of proper passwords and user 
identification codes.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) (1970)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).
SYSTEM NAME AND NUMBER:
    Case Management System--Indices, Files, and Associated Records--NRC 
23.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Primary system--NRC Data Center, 11555 Rockville Pike, Rockville, 
Maryland.

SYSTEM MANAGER(S):
    For OI Records--Director, Office of Investigations, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.
    For OE Records--Director, Office of Enforcement, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2035(c); 42 U.S.C. 2201(c); and 42 U.S.C. 5841; 10 CFR 
1.36; 10 CFR 1.33.

PURPOSE(S) OF THE SYSTEM:
    NRC OI uses records and information collected and maintained in 
this system to receive and adjudicate allegations of violations of 
criminal, civil, and administrative laws and regulations relating to 
NRC programs, operations, and employees, as well as contractors and 
other individuals and entities associated with NRC; monitor complaint 
and investigation assignments, status, disposition, and results; manage 
investigations and information provided during the course of such 
investigations; audit actions taken by NRC management regarding 
employee misconduct and other allegations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities referred to in potential or actual 
investigations and matters of concern to the Office of Investigations 
and correspondence on matters directed or referred to the Office of 
Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Agency case files, memoranda, and materials including, but not 
limited to, investigative reports, confidential source information, 
correspondence to and from the agency, fiscal data, legal papers, 
evidence, exhibits, technical data, investigative data, internal data, 
work papers, audio files, and management information data.

RECORD SOURCE CATEGORIES:
    Information is obtained from sources including, but not limited to, 
NRC officials, employees, and licensees; Federal, State, local, and 
foreign agencies; and other persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the persons or entities 
mentioned therein if the disclosure is compatible with the purpose for 
which the record was collected under the following routine uses:
    k. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency or to an 
individual or organization if the disclosure is reasonably necessary to 
elicit information or to obtain the cooperation of a witness or an 
informant;
    l. A record relating to an investigation or matter falling within 
the purview of the Office of Investigations may be disclosed as a 
routine use to the referring agency, group, organization, or 
individual;
    m. A record relating to an individual held in custody pending 
arraignment, trial, or sentence, or after conviction, may be disclosed 
as a routine use to a Federal, State, local, or foreign prison, 
probation, parole, or pardon authority, to any agency or individual 
concerned with the maintenance, transportation, or release of such an 
individual;
    n. A record in the system of records relating to an investigation 
or matter may be disclosed as a routine use to a foreign country under 
an international treaty or agreement;
    o. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign law enforcement 
agency to assist in the general crime prevention and detection efforts 
of the recipient agency or to provide investigative leads to the 
agency;
    p. A record from this system of records which indicates a violation 
of civil or criminal law, regulation or order may be referred as a 
routine use to a Federal, State, local or foreign agency that has 
authority to investigate, enforce, implement or prosecute such laws. 
Further, a record from this system of records may be disclosed for 
civil or criminal law or regulatory enforcement purposes to another 
agency in response to a written request from that agency's head or an 
official who has been delegated such authority;
    q. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency to obtain 
information relevant to an NRC decision concerning hiring or retaining 
an employee, letting a contract, or issuing a security clearance, 
license, grant or other benefit;
    r. A record from this system of records may be disclosed as a 
routine use to a Federal, State, local, or foreign agency requesting a 
record that is relevant and necessary to its decision on a matter of 
hiring or retaining an employee, issuing a security clearance, 
reporting an investigation of an employee, letting a contract, or 
issuing a license, grant, or other benefit;
    s. A record from this system of records may be disclosed as a 
routine use in the course of discovery; in presenting evidence to a 
court, magistrate, administrative tribunal, or

[[Page 64277]]

grand jury or pursuant to a qualifying order from any of those; in 
alternative dispute resolution proceedings, such as arbitration or 
mediation; or in the course of settlement negotiations;
    t. A record from this system of records may be disclosed as a 
routine use to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual;
    u. A record from this system of records may be disclosed as a 
routine use to NRC-paid experts or consultants, and those under 
contract with the NRC on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC task. This access will be granted to an 
NRC contractor or employee of such contractor by a system manager only 
after satisfactory justification has been provided to the system 
manager;
    v. A record from this system of records may be disclosed as a 
routine use to appropriate agencies, entities, and persons when (1) NRC 
suspects or has confirmed that there has been a breach of the system of 
records, (2) NRC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NRC (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NRC efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    w. A record from this system of records may be disclosed as a 
routine use to another Federal agency or Federal entity, when the NRC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Information maintained on paper and/or electronic records, 
photographs, audio/video tapes, and electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information retrieved by document text and/or case number/
allegation number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records for this system are scheduled using NRC's NUREG 0910 
Revision 4 and the National Archives and Records Administration's 
approved scheduled N1-431-01-001 for the Office of Investigations.
    Official investigation cases created by field investigator, all 
records/documents will be uploaded electronically into the OI Case 
Management system (or another electronic system designated at that 
time) and are considered official OI records. The selected records for 
permanent retention are scheduled under NUREG 0910, Revision 4, 
2.16.4.a (GRS 5.2, item 020). Cut off files when case is closed. Create 
electronic record on the day created or received or as soon as 
practical and upload appropriate official files in the system.
    Allegation Case Files, per NARA Approved Citation, N1-431-00-8, 
Item 1.d, Cut off files upon final resolution of allegation. Retain in 
the Office of Enforcement (OE) for 2 years or until no longer needed 
for current activities. Destroy 10 years after cut off. Working copies 
can be destroyed upon final resolution of allegations, based on GRS 5.2 
Item 020, Intermediary Records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Hard copy files maintained in approved security containers and 
locking filing cabinets. All records are under visual control during 
duty hours and are available only to authorized personnel who have a 
need to know and whose duties require access to the information. The 
electronic management information system is operated within the NRC's 
secure LAN/WAN system. Access rights to the system only available to 
authorized personnel.

RECORDS ACCESS PROCEDURES:
    Same as ``Notification procedures.'' Information classified under 
Executive Order 12958 will not be disclosed. Information received in 
confidence will be maintained under the Commission's Policy Statement 
on Confidentiality, Management Directive 8.8, ``Management of 
Allegations,'' and the procedures covering confidentiality in Chapter 7 
of the Office of Investigations Procedures Manual and will not be 
disclosed to the extent that disclosure would reveal a confidential 
source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedures.''

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about them should write to the Freedom of 
Information Act or Privacy Act Officer, Office of the Chief Information 
Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, 
and comply with the procedures contained in NRC's Privacy Act 
regulations, 10 CFR part 9.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(6), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).
Addendum I--List of U.S. Nuclear Regulatory Commission Locations

Part 1--NRC Headquarters Offices
    1. One White Flint North, 11555 Rockville Pike, Rockville, 
Maryland.
    2. Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
Part 2--NRC Regional Offices
    1. NRC Region I, 2100 Renaissance Boulevard, Suite 100, King of 
Prussia, Pennsylvania.
    2. NRC Region II, Marquis One Tower, 245 Peachtree Center Avenue 
NE, Suite 1200, Atlanta, Georgia.
    3. NRC Region III, 2443 Warrenville Road, Suite 210, Lisle, 
Illinois.
    4. NRC Region IV, 1600 East Lamar Boulevard, Arlington, Texas.
    5. NRC Technical Training Center, Osborne Office Center, 5746 
Marlin Road, Suite 200, Chattanooga, Tennessee.

[FR Doc. 2022-23075 Filed 10-21-22; 8:45 am]
BILLING CODE 7590-01-P