[Federal Register Volume 87, Number 138 (Wednesday, July 20, 2022)]
[Notices]
[Pages 43255-43258]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-15457]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2022-OS-0081]


Privacy Act of 1974; System of Records

AGENCY: DoD Office of Inspector General (DoD OIG), Department of 
Defense (DoD).

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the DoD is 
establishing a new system of records titled, ``OIG Data Analytics 
Platform, CIG-30.'' This system of records covers the DoD OIG 
collection and maintenance of records necessary in order to fulfill the 
responsibilities of the Inspector General Act of 1978, as amended. The 
DoD OIG will use this system of records to develop data models and 
analytical assessments that will assist with the performance of audits, 
evaluations, investigations, and reviews in order to identify fraud, 
waste, and abuse relating to the programs and operations of the DoD. 
Additionally, DoD is issuing a Notice of Proposed Rulemaking, which 
proposes to exempt this system of records from certain provisions of 
the Privacy Act, elsewhere in today's issue of the Federal Register.

DATES: This system of records is effective upon publication; however, 
comments on the Routine Uses will be accepted on or before August 19, 
2022. The Routine Uses are effective at the close of the comment 
period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by either of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow 
the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Assistant to the 
Secretary of Defense for Privacy, Civil Liberties, and Transparency, 
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite 
08D09, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Anna Rivera, DoD OIG, FOIA, Privacy 
and Civil Liberties Office, 4800 Mark Center Drive, Alexandria, VA 
22350; email: [email protected], (703) 699-5680.

SUPPLEMENTARY INFORMATION:

I. Background

    The DoD OIG is establishing the OIG Data Analytics Platform, CIG-30 
as a Privacy Act system of records. The DoD OIG Data Analytics Team 
(DAT) will use this system of records to develop data models and 
analyses in order to identify fraud, waste and abuse, and programmatic 
problems and deficiencies. This system of records will allow the DoD 
OIG DAT to identify correlations between existing DoD data

[[Page 43256]]

sets and other government agency data sets so as to identify patterns 
and correlations that indicate fraud and issues of program waste and 
abuse. This system of records will also be used to identify problems or 
failures in the implementation or performance of internal controls 
within the DoD by using existing datasets within DoD databases and 
applying analytics and data modeling principles to identify 
deficiencies, anomalies, and trends that may identify fraud, waste, and 
abuse. Additionally, DoD is issuing a Notice of Proposed Rulemaking, 
which proposes to exempt this system of records from certain provisions 
of the Privacy Act, elsewhere in today's issue of the Federal Register.
    DoD system of records notices (SORNs) have been published in the 
Federal Register and are available from the address in FOR FURTHER 
INFORMATION CONTACT or at the Office of the Assistant to the Secretary 
of Defense for Privacy, Civil Liberties and Transparency (OATSD(PCLT) 
website at https://dpcld.defense.gov/.

II. Privacy Act

    Under the Privacy Act, a ``system of records'' is a group of 
records under the control of an agency from which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying particular assigned to the individual. In 
the Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident.
    In accordance with 5 U.S.C. 552a(r) and Office of Management and 
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of 
this system of records to the OMB and to Congress.

    Dated: July 14, 2022.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    OIG Data Analytics Platform, CIG-30.

SECURITY CLASSIFICATION:
    Unclassified, Classified.

SYSTEM LOCATION:
    Department of Defense (Department or DoD), located at 1000 Defense 
Pentagon, Washington, DC 20301-1000, and other Department 
installations, offices, or mission locations. Information may also be 
stored within a government-certified cloud, implemented and overseen by 
the Department's Chief Information Officer, 6000 Defense Pentagon, 
Washington, DC 20301-6000.

SYSTEM MANAGER:
    DoD Office of Inspector General (OIG), Data Analytics Team (DAT), 
Technical Director, 4800 Mark Center Drive, Alexandria, VA 22350-1500.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 141, Inspector General; Inspector General Reform Act of 
2008 (Pub. L. 110-409); Inspector General Empowerment Act of 2016 (Pub. 
L. 110-317); Executive Order 9397 (SSN), as amended; and DoD Directive 
5106.01, Inspector General of the Department of Defense.

PURPOSE(S) OF THE SYSTEM:
    A. To carry out the DoD OIG's responsibilities of conducting and 
overseeing audits, evaluations, investigations, and reviews relating to 
DoD programs and operations pursuant to the Inspector General Act of 
1978, as amended.
    B. To identify internal control weaknesses and to provide 
information required for conducting and overseeing audits, evaluations, 
investigations, and reviews relating to DoD programs and operations.
    C. To promote economy, efficiency, and effectiveness in the 
administration of such programs and operations.
    D. To prevent and detect fraud, waste, and abuse by performing data 
modeling and conducting data analysis to detect fraud, waste, and abuse 
in DoD programs and operations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Military Services personnel, including from National Guard and 
Reserve components; former members and retirees of the Military 
Services; dependent family members of Military Services members; DoD 
``affiliated'' individuals (e.g., non-appropriated fund employees 
working on military installations, Red Cross volunteers assisting at 
military hospitals, United Services Organization (USO) staff providing 
services on military installations, Congressional staff members 
visiting military installations, etc.); DoD presidential appointees; 
and DoD civilian employees, contractor personnel, or individuals (and 
their surviving beneficiaries) accorded benefits, rights, privileges, 
or immunities associated with DoD as provided by U.S. law.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The OIG Data Analytics Platform, CIG-30, system of records will 
contain a wide variety of records to carry out its purpose across the 
DoD. The following categories of records may be collected from existing 
DoD information systems and/or the information systems of other 
agencies to the extent that information is pertinent to a DoD OIG 
audit, evaluation, investigation, or review:
    A. Personal and employment information such as: individual's full 
name, DoD Identification Number, Social Security Number (SSN), date of 
birth, marital status, race, gender, duty positions, payment histories, 
home addresses, physical addresses, driver's license numbers and 
telephone numbers.
    B. Medical information such as: dates of treatment, medical/dental 
diagnosis, prescription drug information, location of care, pharmacy 
records, immunization records, Medical and Physical Evaluation Board 
records, laboratory test results, dental records, family medical 
history, death records, medical insurance records, and health risk 
assessments.
    C. Financial information, including: bank account numbers and 
transactions, contracting and business ownership data, and Electronic 
Funds Transfer Numbers.
    D. Cybersecurity information, including: internet Protocol (IP) 
addresses, email addresses, and electronic signature data such as media 
access control (MAC) addresses, International Mobile Equipment Identity 
(IMEI) numbers, Router or network signatures, Public Key Infrastructure 
keys and credit card metadata.

RECORD SOURCE CATEGORIES:
    Records and information stored in this system of records are 
obtained from publicly available sources and various systems of records 
and information systems within the DoD and other Federal, State, local 
and foreign government agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the 
records or information contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    A. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government when 
necessary to accomplish an agency function related to this system of 
records.
    B. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or

[[Page 43257]]

international law enforcement authority or other appropriate entity 
where a record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law, whether criminal, 
civil, or regulatory in nature.
    C. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    D. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant to the proceeding.
    E. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    F. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    G. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the system of records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD 
OIG's efforts to respond to the suspected or confirmed breach or to 
prevent, minimize, or remedy such harm.
    H. To another Federal agency or Federal entity, when the DoD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    I. To another Federal, State or local agency for the purpose of 
comparing to the agency's system of records or to non-Federal records, 
in coordination with an Office of Inspector General in conducting an 
audit, investigation, inspection, evaluation, or some other review as 
authorized by the Inspector General Act.
    J. To such recipients and under such circumstances and procedures 
as are mandated by Federal statute or treaty.
    K. To the news media and the public with the approval of the DoD 
Inspector General in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information, when 
disclosure is necessary to preserve confidence in the integrity of DoD, 
or when disclosure is necessary to demonstrate the accountability of 
DoD's officers, employees, or individuals covered by the system, except 
to the extent the Inspector General determines that release of the 
specific information in the context of a particular case would 
constitute a clearly unwarranted invasion of personal privacy.
    L. To designated officers, contractors, and employees of Federal, 
State, local, territorial, tribal, international, or foreign agencies 
for the purpose of the hiring or retention of an individual, the 
conduct of a suitability or security investigation, the letting of a 
contract, or the issuance of a license, grant or other benefit, to the 
extent that the information is relevant and necessary to the agency's 
decision on the matter and that the employer is appropriately informed 
about information that relates to or may impact an individual's 
suitability or eligibility.
    M. To other Federal Inspector General offices, the Council of the 
Inspectors General on Integrity and Efficiency (CIGIE), or other law 
enforcement agencies for the purpose of coordinating and conducting 
audits, reviews, administrative inquiries, civil or criminal 
investigations, or when responding to such offices in connection with 
the investigation of a potential violation of law, rule, and/or 
regulation.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records will be stored electronically. The records may be stored on 
magnetic disc, tape, or digital media; in agency-owned cloud 
environments; or in vendor Cloud Service Offerings certified under the 
Federal Risk and Authorization Management Program (FedRAMP).

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by individual name, SSN, DoD ID number, or 
driver's license number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with the 
applicable records schedule for the systems from which they were 
collected. Any unscheduled records will be retained indefinitely, until 
they have been scheduled with the National Archives and Records 
Administration and have become eligible for disposition under those 
schedules.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The DoD safeguards records in this system of records according to 
applicable rules, policies, and procedures, including all applicable 
DoD automated systems security and access policies. DoD policies 
require the use of controls to minimize the risk of compromise of 
personally identifiable information (PII) in paper and electronic form 
and to enforce access by those with a need to know and with appropriate 
clearances. Additionally, the DoD established security audit and 
accountability policies and procedures that support the safeguarding of 
PII and detection of potential PII incidents. The DoD routinely employs 
safeguards to information systems and paper recordkeeping systems, such 
as the following: Multifactor log-in authentication including Common 
Access Card (CAC) authentication and password; physical token as 
required; physical and technological access controls governing access 
to data; network encryption to protect data transmitted over the 
network; disk encryption securing disks storing data; key management 
services to safeguard encryption keys; masking of sensitive data as 
practicable; mandatory information assurance and privacy training for 
individuals who will have access; identification, marking, and 
safeguarding of PII; physical access safeguards including multifactor 
identification physical access controls, detection and electronic alert 
systems for access to servers and other network infrastructure; and 
electronic intrusion detection systems in DoD facilities.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to their records should address written 
inquiries to the DoD OIG Freedom of Information Act, Privacy and Civil 
Liberties Office, 4800 Mark Center Drive, Alexandria, VA 22350-1500; 
www.dodig.mil/FOIA or [email protected]. Signed written requests 
should contain the name and number of this system of records notice 
along with full name, current address, and email address of the 
individual and

[[Page 43258]]

any details which may assist in locating records of the individual. In 
addition, the requester must provide either a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
appropriate format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should follow the 
instructions for Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    DoD has exempted records maintained in this system from 5 U.S.C. 
552a(c)(3), (c)(4), (d)(1)-(4), (e)(1), (e)(2), (e)(3), (e)(4)(G) 
through (I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2). The DoD also has exempted records maintained in 
this system from 5 U.S.C. 552a(c)(3), (d)(1)-(4), (e)(1), and (e)(4)(G) 
through (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(1) 
and (k)(2). An exemption rule for this record system has been 
promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), 
(2), and (3), (c) and (e) and published in 32 CFR 310. In addition, 
when exempt records received from other systems of records become part 
of this system, DoD also claims the same exemptions for those records 
that are claimed for the prior system(s) of records from which they 
were a part and claims any additional exemptions set forth here.

HISTORY:
    None.

[FR Doc. 2022-15457 Filed 7-19-22; 8:45 am]
BILLING CODE 5001-06-P