[Federal Register Volume 87, Number 138 (Wednesday, July 20, 2022)]
[Notices]
[Pages 43255-43258]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-15457]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2022-OS-0081]
Privacy Act of 1974; System of Records
AGENCY: DoD Office of Inspector General (DoD OIG), Department of
Defense (DoD).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
establishing a new system of records titled, ``OIG Data Analytics
Platform, CIG-30.'' This system of records covers the DoD OIG
collection and maintenance of records necessary in order to fulfill the
responsibilities of the Inspector General Act of 1978, as amended. The
DoD OIG will use this system of records to develop data models and
analytical assessments that will assist with the performance of audits,
evaluations, investigations, and reviews in order to identify fraud,
waste, and abuse relating to the programs and operations of the DoD.
Additionally, DoD is issuing a Notice of Proposed Rulemaking, which
proposes to exempt this system of records from certain provisions of
the Privacy Act, elsewhere in today's issue of the Federal Register.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before August 19,
2022. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties, and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
08D09, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Anna Rivera, DoD OIG, FOIA, Privacy
and Civil Liberties Office, 4800 Mark Center Drive, Alexandria, VA
22350; email: [email protected], (703) 699-5680.
SUPPLEMENTARY INFORMATION:
I. Background
The DoD OIG is establishing the OIG Data Analytics Platform, CIG-30
as a Privacy Act system of records. The DoD OIG Data Analytics Team
(DAT) will use this system of records to develop data models and
analyses in order to identify fraud, waste and abuse, and programmatic
problems and deficiencies. This system of records will allow the DoD
OIG DAT to identify correlations between existing DoD data
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sets and other government agency data sets so as to identify patterns
and correlations that indicate fraud and issues of program waste and
abuse. This system of records will also be used to identify problems or
failures in the implementation or performance of internal controls
within the DoD by using existing datasets within DoD databases and
applying analytics and data modeling principles to identify
deficiencies, anomalies, and trends that may identify fraud, waste, and
abuse. Additionally, DoD is issuing a Notice of Proposed Rulemaking,
which proposes to exempt this system of records from certain provisions
of the Privacy Act, elsewhere in today's issue of the Federal Register.
DoD system of records notices (SORNs) have been published in the
Federal Register and are available from the address in FOR FURTHER
INFORMATION CONTACT or at the Office of the Assistant to the Secretary
of Defense for Privacy, Civil Liberties and Transparency (OATSD(PCLT)
website at https://dpcld.defense.gov/.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of
this system of records to the OMB and to Congress.
Dated: July 14, 2022.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
OIG Data Analytics Platform, CIG-30.
SECURITY CLASSIFICATION:
Unclassified, Classified.
SYSTEM LOCATION:
Department of Defense (Department or DoD), located at 1000 Defense
Pentagon, Washington, DC 20301-1000, and other Department
installations, offices, or mission locations. Information may also be
stored within a government-certified cloud, implemented and overseen by
the Department's Chief Information Officer, 6000 Defense Pentagon,
Washington, DC 20301-6000.
SYSTEM MANAGER:
DoD Office of Inspector General (OIG), Data Analytics Team (DAT),
Technical Director, 4800 Mark Center Drive, Alexandria, VA 22350-1500.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 141, Inspector General; Inspector General Reform Act of
2008 (Pub. L. 110-409); Inspector General Empowerment Act of 2016 (Pub.
L. 110-317); Executive Order 9397 (SSN), as amended; and DoD Directive
5106.01, Inspector General of the Department of Defense.
PURPOSE(S) OF THE SYSTEM:
A. To carry out the DoD OIG's responsibilities of conducting and
overseeing audits, evaluations, investigations, and reviews relating to
DoD programs and operations pursuant to the Inspector General Act of
1978, as amended.
B. To identify internal control weaknesses and to provide
information required for conducting and overseeing audits, evaluations,
investigations, and reviews relating to DoD programs and operations.
C. To promote economy, efficiency, and effectiveness in the
administration of such programs and operations.
D. To prevent and detect fraud, waste, and abuse by performing data
modeling and conducting data analysis to detect fraud, waste, and abuse
in DoD programs and operations.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Military Services personnel, including from National Guard and
Reserve components; former members and retirees of the Military
Services; dependent family members of Military Services members; DoD
``affiliated'' individuals (e.g., non-appropriated fund employees
working on military installations, Red Cross volunteers assisting at
military hospitals, United Services Organization (USO) staff providing
services on military installations, Congressional staff members
visiting military installations, etc.); DoD presidential appointees;
and DoD civilian employees, contractor personnel, or individuals (and
their surviving beneficiaries) accorded benefits, rights, privileges,
or immunities associated with DoD as provided by U.S. law.
CATEGORIES OF RECORDS IN THE SYSTEM:
The OIG Data Analytics Platform, CIG-30, system of records will
contain a wide variety of records to carry out its purpose across the
DoD. The following categories of records may be collected from existing
DoD information systems and/or the information systems of other
agencies to the extent that information is pertinent to a DoD OIG
audit, evaluation, investigation, or review:
A. Personal and employment information such as: individual's full
name, DoD Identification Number, Social Security Number (SSN), date of
birth, marital status, race, gender, duty positions, payment histories,
home addresses, physical addresses, driver's license numbers and
telephone numbers.
B. Medical information such as: dates of treatment, medical/dental
diagnosis, prescription drug information, location of care, pharmacy
records, immunization records, Medical and Physical Evaluation Board
records, laboratory test results, dental records, family medical
history, death records, medical insurance records, and health risk
assessments.
C. Financial information, including: bank account numbers and
transactions, contracting and business ownership data, and Electronic
Funds Transfer Numbers.
D. Cybersecurity information, including: internet Protocol (IP)
addresses, email addresses, and electronic signature data such as media
access control (MAC) addresses, International Mobile Equipment Identity
(IMEI) numbers, Router or network signatures, Public Key Infrastructure
keys and credit card metadata.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from publicly available sources and various systems of records
and information systems within the DoD and other Federal, State, local
and foreign government agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or
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international law enforcement authority or other appropriate entity
where a record, either alone or in conjunction with other information,
indicates a violation or potential violation of law, whether criminal,
civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD
OIG's efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To the news media and the public with the approval of the DoD
Inspector General in consultation with counsel, when there exists a
legitimate public interest in the disclosure of the information, when
disclosure is necessary to preserve confidence in the integrity of DoD,
or when disclosure is necessary to demonstrate the accountability of
DoD's officers, employees, or individuals covered by the system, except
to the extent the Inspector General determines that release of the
specific information in the context of a particular case would
constitute a clearly unwarranted invasion of personal privacy.
L. To designated officers, contractors, and employees of Federal,
State, local, territorial, tribal, international, or foreign agencies
for the purpose of the hiring or retention of an individual, the
conduct of a suitability or security investigation, the letting of a
contract, or the issuance of a license, grant or other benefit, to the
extent that the information is relevant and necessary to the agency's
decision on the matter and that the employer is appropriately informed
about information that relates to or may impact an individual's
suitability or eligibility.
M. To other Federal Inspector General offices, the Council of the
Inspectors General on Integrity and Efficiency (CIGIE), or other law
enforcement agencies for the purpose of coordinating and conducting
audits, reviews, administrative inquiries, civil or criminal
investigations, or when responding to such offices in connection with
the investigation of a potential violation of law, rule, and/or
regulation.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records will be stored electronically. The records may be stored on
magnetic disc, tape, or digital media; in agency-owned cloud
environments; or in vendor Cloud Service Offerings certified under the
Federal Risk and Authorization Management Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by individual name, SSN, DoD ID number, or
driver's license number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of in accordance with the
applicable records schedule for the systems from which they were
collected. Any unscheduled records will be retained indefinitely, until
they have been scheduled with the National Archives and Records
Administration and have become eligible for disposition under those
schedules.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The DoD safeguards records in this system of records according to
applicable rules, policies, and procedures, including all applicable
DoD automated systems security and access policies. DoD policies
require the use of controls to minimize the risk of compromise of
personally identifiable information (PII) in paper and electronic form
and to enforce access by those with a need to know and with appropriate
clearances. Additionally, the DoD established security audit and
accountability policies and procedures that support the safeguarding of
PII and detection of potential PII incidents. The DoD routinely employs
safeguards to information systems and paper recordkeeping systems, such
as the following: Multifactor log-in authentication including Common
Access Card (CAC) authentication and password; physical token as
required; physical and technological access controls governing access
to data; network encryption to protect data transmitted over the
network; disk encryption securing disks storing data; key management
services to safeguard encryption keys; masking of sensitive data as
practicable; mandatory information assurance and privacy training for
individuals who will have access; identification, marking, and
safeguarding of PII; physical access safeguards including multifactor
identification physical access controls, detection and electronic alert
systems for access to servers and other network infrastructure; and
electronic intrusion detection systems in DoD facilities.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should address written
inquiries to the DoD OIG Freedom of Information Act, Privacy and Civil
Liberties Office, 4800 Mark Center Drive, Alexandria, VA 22350-1500;
www.dodig.mil/FOIA or [email protected]. Signed written requests
should contain the name and number of this system of records notice
along with full name, current address, and email address of the
individual and
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any details which may assist in locating records of the individual. In
addition, the requester must provide either a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
DoD has exempted records maintained in this system from 5 U.S.C.
552a(c)(3), (c)(4), (d)(1)-(4), (e)(1), (e)(2), (e)(3), (e)(4)(G)
through (I), (e)(5), (e)(8), (f) and (g) of the Privacy Act pursuant to
5 U.S.C. 552a(j)(2). The DoD also has exempted records maintained in
this system from 5 U.S.C. 552a(c)(3), (d)(1)-(4), (e)(1), and (e)(4)(G)
through (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(1)
and (k)(2). An exemption rule for this record system has been
promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1),
(2), and (3), (c) and (e) and published in 32 CFR 310. In addition,
when exempt records received from other systems of records become part
of this system, DoD also claims the same exemptions for those records
that are claimed for the prior system(s) of records from which they
were a part and claims any additional exemptions set forth here.
HISTORY:
None.
[FR Doc. 2022-15457 Filed 7-19-22; 8:45 am]
BILLING CODE 5001-06-P