[Federal Register Volume 87, Number 132 (Tuesday, July 12, 2022)]
[Notices]
[Pages 41314-41315]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-14827]


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GENERAL SERVICES ADMINISTRATION

Notice-ID-2022-0X; Docket No. 2022-000X; Sequence No. XX]


Privacy Act of 1974; System of Records

AGENCY: General Services Administration, (GSA).

ACTION: Notice of a Modified System of Records.

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SUMMARY: GSA proposes to revise a system of records subject to the 
Privacy Act of 1974, as amended. The system will provide for the 
collection of information to track and manage the Art in Architecture 
program, the National Artist Registry, and the fine arts collection.

DATES: Applicable: August 11, 2022.

ADDRESSES: Submit comments identified by ``Notice-ID-2022-0X, Modify 
System of Records'' via http://www.regulations.gov. Search 
regulations.gov for Notice-ID-2022-0X, Modified System of Records 
Notice. Select the link ``Comment'' that corresponds with ``Notice-ID-
2022-0X, Modified System of Records Notice.'' Follow the instructions 
provided on the screen. Please include your name, company name (if 
any), and ``Notice-ID-2022-0X, Modified System of Records Notice'' on 
your attached document. If your comment cannot be submitted using 
regulations.gov, call or email the points of contact in the FOR FURTHER 
INFORMATION CONTACT section of this document for alternate 
instructions.

FOR FURTHER INFORMATION CONTACT: Call or email the GSA Chief Privacy 
Officer: telephone 202-322-8246; email [email protected].

SUPPLEMENTARY INFORMATION: GSA proposes to modify a system of records 
subject to the Privacy Act of 1974, 5 U.S.C. 552a. The modified system 
will continue to provide for the collection of information to track and 
manage the Art in Architecture program and now includes optional data 
elements within the ``categories of records'', clarifies one routine 
use and updates the records retention description to enhance collection 
management.

SYSTEM NAME AND NUMBER:
    The Museum System (TMS) GSA/PBS-7.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The system is maintained for GSA under contract, and the records 
are maintained in electronic form. The system and records are located 
at the vendor location in RTP Data Center (GSA Building Code NC9999), 
109 T.W. Alexander Drive, Research Triangle Park, NC 27711.

SYSTEM MANAGER:
    General Services Administration, Attn: Jennifer Gibson, Director, 
Center for Fine Arts, 1800 F Street NW, Washington, DC 20405; email 
[email protected].
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CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains information needed for managing the Art in 
Architecture, Fine Arts, and the Design Excellence Peer programs, which 
includes access to information on artists represented in the fine arts 
collection, artists in the National Registry, and participants in the 
Design Excellence Peer program. Records may include but are not limited 
to: (1) Biographical data such as name, birth date, and educational 
level; and (2) contact information such as telephone number, street 
address and email address; and (3) optional demographic information 
including gender, race and ethnicity.

[[Page 41315]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    h. In consultation with the artist or the artist's representatives 
and consistent with professional practices in other arts institutions, 
nationality, city, state, country and year of birth may be disclosed to 
the public when relevant to an artist's work.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    121.1/040 Significant Art Inventory Records.
    This series contains records used in identifying items within the 
building that are removable or replaceable, or have a significant 
historical and/or architectural value. For art associated with a 
building (such as statuary, paintings, and architectural features), 
records such as inventories, case files, art maintenance records, art 
appraisals and art restoration documents and related materials are 
included.
    Retention: Permanent. Cut off at the end of the fiscal year when 
the case file is closed, the artifact is destroyed, transferred, or 
otherwise de-accessioned. Transfer to NARA 15 years after cutoff.
    Legal Authority: DAA-0121-2015-0001-0007 (121.1/040). 121.1/041 
Routine Equipment and Art Inventory Records. This series contains 
records used in identifying equipment and items within the building 
that are removable or replaceable. Included are inventories of heating, 
electrical, plumbing, and air handling equipment, vertical 
transportation equipment and records related to recording the 
condition, maintenance, and associated schedules, documentation, and 
schematics for that equipment. For managing statuary, paintings, and 
architectural features associated with a building, records include 
routine correspondence and maintenance reports, exhibition and curated 
collections management documents, proposal submissions, and other 
records not filed under 121.1/040--Significant Art Inventory Records.
    Retention: Temporary. Cut off at the end of the fiscal year when 
art or equipment has been deaccessioned, obsolete, or superseded, a 
case file is closed, or when related documents expire. Destroy 5 fiscal 
years after cutoff.
    Legal Authority: DAA-0121-2015-0001-0008 (121.1/041).
* * * * *

HISTORY:
    86 FR 46849.

    Dated: June 29, 2022.
Richard Speidel,
Chief Privacy Officer, Office of the Deputy Chief Information Officer, 
General Services Administration.
[FR Doc. 2022-14827 Filed 7-11-22; 8:45 am]
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