[Federal Register Volume 87, Number 103 (Friday, May 27, 2022)]
[Notices]
[Pages 32179-32181]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-11452]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-7062-N-05]


Privacy Act of 1974; System of Records

AGENCY: Privacy Office, HUD.

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Housing and Urban Development (HUD), 
Office of Policy Development & Research (PD&R) is issuing a public 
notice of its intent to establish a Privacy Act system of records 
titled the Housing Choice Voucher (HCV) Mobility Demonstration 
Evaluation data files. The purpose of the HCV Mobility Demonstration 
Evaluation data files system is to serve as a repository to store, 
maintain, and statistically analyze all data collected through the 
evaluation of the HCV Mobility Demonstration.

DATES: This notice action shall be effective immediately, which will 
become effective June 27, 2022.
    Comments will be accepted on or before June 27, 2022. This proposed 
action will be effective on the date following the end of the comment 
period unless comments are received which result in a contrary 
determination

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    Federal e-Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions provided on that site to submit comments electronically.
    Fax: 202-619-8365.
    Email: [email protected].
    Mail: Attention: Privacy Office; LaDonne White, Chief Privacy 
Officer; The Executive Secretariat; 451 Seventh Street, SW, Room 10139; 
Washington, DC 20410-0001.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to http://www.regulations.gov. including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received go to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Ladonne White; 451 Seventh Street SW, 
Room 10139; Washington, DC 20410-0001; telephone number 202-708-3054 
(this is not a toll-free number). Individuals who are hearing- or 
speech-impaired may access this telephone number via TTY by calling the 
Federal Relay Service at 800-877-8339 (this is a toll-free number).

SUPPLEMENTARY INFORMATION: The HCV Mobility Demonstration Evaluation 
Data Files will be a data system established to store the information 
that is needed to evaluate the impact of the Housing Choice Voucher 
(HCV) Mobility Demonstration. The evaluation will assess the 
implementation and impact of the pairing of mobility services with HUD 
housing assistance on a broad range of participant outcomes for both 
adults and children. In addition to assessing the impact of the program 
on participating households, the evaluation will also seek to 
understand the perspective of the public housing agencies that 
implement the program, the perspective of the mobility service 
providers that offer mobility services to participating households, and 
the perspective of landlords in the communities where the demonstration 
is implemented. This System of Records will contain all information 
that will be analyzed the evaluate the impact of the Housing Choice 
Voucher (HCV) Mobility Demonstration.

SYSTEM NAME AND NUMBER:
    Housing Choice Voucher (HCV) Mobility Demonstration Evaluation Data 
Files, PD&R/RRE 09.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    HCV Mobility Demonstration Evaluation Data Files are maintained at 
the following locations: Abt Associates Inc., 10 Fawcett Street, 
Cambridge, MA; Abt Associates Inc., 6130 Executive Blvd., Rockville, MD 
20852; the AT&T Datacenter, 15 Enterprise Ave, Secaucus, NJ 07094; and 
the U.S. Department of Housing and Urban Development, 451 7th Street 
SW, Washington, DC 20410-0001.

SYSTEM MANAGER(S):
    Carol Star, Director, Program Evaluation Division, Office of Policy 
Development and Research, Department of Housing and Urban Development, 
451 7th Street SW, Washington, DC 20410-0001, Telephone Number (202) 
402-6139.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 502 of the Housing and Urban Development Act of 1970 (Pub. 
L. 91-609) (12 U.S.C. 1701z-1; 1701z-2(d) and (g)).

PURPOSES OF THE SYSTEM:
    The purpose of the HCV Mobility Demonstration Evaluation Data Files

[[Page 32180]]

will be to store the information that is needed to evaluate the impact 
of the Housing Choice Voucher (HCV) Mobility Demonstration. The 
information to be maintained in this records system is necessary to 
identify and track the participating families over the course of the 
study and determine the effectiveness of the interventions. The data in 
this system will be analyzed using statistical methods and any results 
shared with the public or published in anyway will be reported only in 
the aggregate. Resulting reports will not disclose or identify any 
individuals or sensitive personal information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Families enrolled in the HCV Mobility Demonstration, staff at 
public housing agencies (PHAs) that are administering the HCV Mobility 
Demonstration, providers of mobility services that are partnering with 
PHAs to administer the program, and landlords.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Head of household's full name, date of birth, social security 
number, alien registration number, unique study ID, home address, 
household composition, basic demographics of household members 
(educational attainment, relationship to head of household, employment 
status of adults, chronic health conditions of children etc.), housing 
and neighborhood status, perceptions of opportunity areas, financial 
well-being, and contact information.
    Responses to PHA staff qualitative interviews: Include respondent's 
full name, title or position, email address, and phone number.
    Responses to mobility service providers qualitative interviews: 
Include respondent's full name, title or position, email address, and 
phone number.
    Responses to landlord qualitative interviews: Include respondent's 
full name, title or position, email address, phone number, property 
locations, and audio recording.
    Data from the Mobility Services Delivery Management Information 
Systems: Include service recipients full name, services provided, 
duration and intensity of services.
    Administrative data: Include demographic data on tenants, including 
social security number, date of birth, race, sex, disability status, 
household members, home address, contact information, and Housing 
Choice Voucher program participation information for households (types 
and dates of program actions).

RECORD SOURCE CATEGORIES:
    HCV Mobility Demonstration program participants, Landlords, PHA 
staff, Mobility service providers, Mobility Services Delivery 
Management Information Systems, HUD PIH Inventory Management System/PIH 
Information Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Besides those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, HUD may disclose information in this system 
of records:
    1. To a congressional office from the record of an individual, in 
response to an inquiry from the congressional office made at the 
request of that individual.
    2. To contractors, grantees, experts, consultants, Federal 
agencies, and non-Federal entities, including, but not limited to, 
State and local governments and other research institutions or their 
parties, and entities and their agents with whom HUD has a contract, 
service agreement, grant, or cooperative agreement, or other agreement 
for the purposes of statistical analysis and research in support of 
program operations, management, performance monitoring, evaluation, 
risk management, and policy development, or to otherwise support the 
Department's mission. Records under this routine use may not be used in 
whole or in part to make decisions that affect the rights, benefits, or 
privileges of specific individuals. The results of the matched 
information may not be disclosed in identifiable form.
    3. To contractors, grantees, experts, consultants and their agents, 
or others performing or working under a contract, service, grant, or 
cooperative agreement with HUD, when necessary to accomplish an agency 
function related to a system of records. Disclosure requirements are 
limited to only those data elements considered relevant to 
accomplishing an agency function.
    4.(a) To appropriate agencies, entities, and persons when: (1) HUD 
suspects or has confirmed there has breached the system of records; (2) 
HUD has determined that as a result of the suspected or confirmed 
breach there is a risk of harm to individuals, HUD (including its 
information systems, programs, and operations), the Federal Government, 
or national security; and (3) The disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist with HUD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    (b) To another Federal agency or Federal entity, when HUD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
suspected or confirmed breach, or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    5. To any component of the Department of Justice or other Federal 
agency conducting litigation or in proceedings before any court, 
adjudicative, or administrative body, when HUD determines that the use 
of such records is relevant and necessary to the litigation and when 
any of the following is a party to the litigation or have an interest 
in such litigation: (1) HUD, or any component thereof; or (2) any HUD 
employee in his or her official capacity; or (3) any HUD employee in 
his or her individual capacity where the Department of Justice or 
agency conducting the litigation has agreed to represent the employee; 
or (4) the United States, or any agency thereof, where HUD determines 
that litigation is likely to affect HUD or any of its components.
    6. To a court, magistrate, administrative tribunal, or arbitrator 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, 
mediation, or settlement negotiations; or in connection with criminal 
law proceedings; when HUD determines that use of such records is 
relevant and necessary to the litigation and when any of the following 
is a party to the litigation or have an interest in such litigation: 
(1) HUD, or any component thereof; or (2) any HUD employee in his or 
her official capacity; or (3) any HUD employee in his or her individual 
capacity where HUD has agreed to represent the employee; or (4) the 
United States, or any agency thereof, where HUD determines that 
litigation is likely to affect HUD or any of its components.
    7. To appropriate Federal, State, local, tribal, or governmental 
agencies or multilateral governmental organizations responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where HUD 
determines that the information would assist in the enforcement of 
civil or criminal laws when such records, either alone or in 
conjunction with

[[Page 32181]]

other information, indicate a violation or potential violation of law.
    8. To contractors, grantees, experts, consultants, Federal 
agencies, and non-Federal entities, including, but not limited to, 
State and local governments and other research institutions or 
employees or contractors, and other entities and their agents for the 
conduct of HUD-approved ancillary studies relevant to the evaluation of 
the HCV Mobility Demonstration. Records under this routine use may not 
be used in whole or in part to make decisions that affect the rights, 
benefits, or privileges of specific individuals. Research reports 
resulting from any such ancillary studies would be required to report 
all results in the aggregate and to ensure that no individual was 
identifiable.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic and paper.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Unique study ID, name, home address, telephone number, and personal 
email address.

POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records (Electronic data) files are maintained in accordance with 
HUD Records Disposition Schedule 67.9.b and 67.9.f. The records will be 
retained as necessary. As such, when projects are satisfactorily 
closed, and records are no longer needed for administrative purposes, 
the records will be destroyed when the destruction date is reached. 
Manual records are destroyed by shredding or burn; electronic records 
are destroyed in accordance with HUD's IT Security Handbook 2400.25, 
Section 4.7.6.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    For Electronic Records: All personal data will be maintained on a 
secure workstation or server that is protected by a firewall and 
complex passwords in a directory that can only be accessed by the 
network administrators and the analysts actively working on the data; 
access rights to the data are granted to limited researchers on a need-
to-know basis, and the level of access provided to each researcher is 
based on the minimal level required that individual to fulfill his 
research role; all systems used to process or store data have Federal 
security controls applied to them; the data will be backed up on a 
regular basis to safeguard against system failures or disasters; and, 
unencrypted data will never be stored on a laptop or on a movable media 
such as CDs, diskettes, or USB flash drives.
    For Paper Records: The site interviewers will securely store any 
hard copy forms with personal identifiers until they are shipped to the 
evaluation contractor via commercial mail services; all hard copy forms 
with personal identifying data (the participant agreement/informed 
consent form) will be stored securely in a locked cabinet that can only 
be accessed by authorized individuals working on the data. The locked 
cabinet will be stored in a locked office in a limited-access building. 
Additionally, permissions will be defined for each authorized user 
based on the user's role on the project. For example, the local site 
interviewer will be able to review data for study participants only for 
his or her own specific site. Study data will be aggregated or de-
identified at the highest level possible for each required, authorized 
use.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to their records in 
this system of records may submit a request in writing to the 
Department of Housing and Urban Development, Attn: FOIA Program Office, 
451 7th Street SW, Suite 10139, Washington, DC 20410-0001. or by 
emailing [email protected]. Individuals must furnish the following 
information for their records to be located:
    1. Full name.
    2. Signature.
    3. The reason why the individual believes this system contains 
information about him/her.
    4. The address to which the information should be sent.

CONTESTING RECORD PROCEDURES:
    Same as the Notification Procedures below.

NOTIFICATION PROCEDURES:
    Any person wanting to know whether this system of records contains 
information about him or her should contact the System Manager. Such 
person should provide his or her full name, position title and office 
location at the time the accommodation was requested, and a mailing 
address to which a response is to be sent.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    N/A.

LaDonne L. White,
Departmental Privacy Officer.
[FR Doc. 2022-11452 Filed 5-26-22; 8:45 am]
BILLING CODE P