[Federal Register Volume 87, Number 80 (Tuesday, April 26, 2022)]
[Notices]
[Page 24568]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-08850]



[[Page 24568]]

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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0079; Docket No. 2022-0053; Sequence No. 6]


Submission for OMB Review; Travel Costs

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice.

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SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division has submitted to the Office of 
Management and Budget (OMB) a request to review and approve an 
extension of a previously approved information collection requirement 
regarding travel costs.

DATES: Submit comments on or before May 26, 2022.

ADDRESSES: Written comments and recommendations for this information 
collection should be sent within 30 days of publication of this notice 
to www.reginfo.gov/public/do/PRAMain. Find this particular information 
collection by selecting ``Currently under Review--Open for Public 
Comments'' or by using the search function.
    Additionally, submit a copy to GSA through https://www.regulations.gov and follow the instructions on the site. This 
website provides the ability to type short comments directly into the 
comment field or attach a file for lengthier comments.
    Instructions: All items submitted must cite OMB Control No. 9000-
0079, Travel Costs. Comments received generally will be posted without 
change to https://www.regulations.gov, including any personal and/or 
business confidential information provided. To confirm receipt of your 
comment(s), please check www.regulations.gov, approximately two-to-
three days after submission to verify posting. If there are 
difficulties submitting comments, contact the GSA Regulatory 
Secretariat Division at 202-501-4755 or [email protected].

FOR FURTHER INFORMATION CONTACT: Zenaida Delgado, Procurement Analyst, 
at telephone 202-969-7207, or [email protected].

SUPPLEMENTARY INFORMATION: 

A. OMB Control Number, Title, and any Associated Form(s)

    9000-0079, Travel Costs.

B. Need and Uses

    This justification supports an extension of OMB Control No. 9000-
0079. This clearance covers the information that contractors must 
submit to comply with the following Federal Acquisition Regulation 
(FAR) requirements:
    1. FAR 31.205-46(a)(3)--In special or unusual situations, costs 
incurred by a contractor for lodging, meals, and incidental expenses, 
may exceed the per diem rates in effect as set forth in the Federal 
Travel Regulation (FTR) for travel in the contiguous 48 United States. 
The actual costs may be allowed only if the contractor provides the 
following:
    a. FAR 31.205-46(a)(3)(ii)--A written justification for use of the 
higher amounts approved by an officer of the contractor's organization 
or designee to ensure that the authority is properly administered and 
controlled to prevent abuse.
    b. FAR 31.205-46(a)(3)(iii)--Advance approval from the contracting 
officer if it becomes necessary to exercise the authority to use the 
higher actual expense method repetitively or on a continuing basis in a 
particular area.
    c. FAR 31.205-46(a)(3)(iv)--Documentation to support actual costs 
incurred including a receipt for each expenditure of $75.00 or more.
    2. FAR 31.205-46(c) requires firms to maintain and make available 
manifest/logs for all flights on company aircraft. As a minimum, the 
manifest/log must indicate:
    a. Date, time, and points of departure;
    b. Destination, date, and time of arrival;
    c. Name of each passenger and relationship to the contractor
    d. Authorization for trip; and
    e. Purpose of trip.
    The information required by (2)(a) and (b) and the name of each 
passenger (required by (2)(c)) are recordkeeping requirements already 
established by Federal Aviation Administration regulations. This 
information, plus the additional required information, is needed to 
ensure that costs of owned, chartered, or leased aircraft are properly 
charged against Government contracts and that directly associated costs 
of unallowable activities are not charged to Government contracts.
    The contracting officer will use the information to ensure that the 
Government does not reimburse contractors for excessive travel costs. 
Also, the information is used by Government auditors to identify 
allowable and unallowable costs under Government contracts.

C. Annual Burden

    Respondents/Recordkeepers: 3,743.
    Total Annual Responses: 33,202.
    Total Burden Hours: 11,472. (7,848 reporting hours + 3,624 
recordkeeping hours).

D. Public Comment

    A 60-day notice was published in the Federal Register at 87 FR 
9356, on February 18, 2022. No comments were received.
    Obtaining Copies: Requesters may obtain a copy of the information 
collection documents from the GSA Regulatory Secretariat Division by 
calling 202-501-4755 or emailing [email protected]. Please cite OMB 
Control No. 9000-0079, Travel Costs.

Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide 
Acquisition Policy, Office of Acquisition Policy, Office of 
Governmentwide Policy.
[FR Doc. 2022-08850 Filed 4-25-22; 8:45 am]
BILLING CODE 6820-EP-P