[Federal Register Volume 87, Number 78 (Friday, April 22, 2022)]
[Notices]
[Pages 24166-24167]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-08558]


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OFFICE OF GOVERNMENT ETHICS


Privacy Act of 1974; System Records

AGENCY: Office of Government Ethics.

ACTION: Notice of a new system of records.

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SUMMARY: The Office of Government Ethics (OGE) proposes to create a new 
system of records pursuant to the provisions of the Privacy Act of 
1974. This system of records contains contact information of federal 
employees and members of the public collected and maintained for the 
purposes of conducting agency business.

DATES: This system of records will be effective on April 22, 2022, 
subject to a 30-day period in which to comment on the routine uses, 
described below. Please submit any comments by May 23, 2022.

ADDRESSES: Comments may be submitted to OGE, by the following methods:
    Email: [email protected] (Include reference to ``OGE/INTERNAL-7 
comment'' in the subject line of the message.).
    Mail, Hand Delivery/Courier: Office of Government Ethics, 1201 New 
York Avenue NW, Suite 500, Attention: Jennifer Matis, Associate 
Counsel, Washington, DC 20005-3917.
    Instructions: Comments may be posted on OGE's website, https://www.oge.gov. Sensitive personal information, such as account numbers or 
Social Security numbers, should not be included. Comments generally 
will not be edited to remove any identifying or contact information.

FOR FURTHER INFORMATION CONTACT: Jennifer Matis at the U.S. Office of 
Government Ethics; telephone: 202-482-9216; TTY: 800-877-8339; Email: 
[email protected].

SUPPLEMENTARY INFORMATION: The Office of Government Ethics is 
establishing a new system of records that includes contact information 
compiled in lists related to a specific event, initiative, project, or 
recruitment or outreach activity. The contact lists are used to 
facilitate outreach, respond to inquiries, distribute information, and 
permit other communications in furtherance of OGE's mission under the 
Ethics in Government Act.

SYSTEM NAME AND NUMBER:
    OGE/INTERNAL-7, Outreach and Contact Lists.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Government Ethics, 1201 New York Avenue NW, Suite 500, 
Washington, DC 20005-3917. Records may also be kept in commercial 
third-party applications.

SYSTEM MANAGER(S):
    Nicole Stein, Chief, Agency Assistance Branch, Office of Government 
Ethics, Suite 500, 1201 New York Avenue NW, Washington, DC 20005-3917.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. app. Sec.  402 (Ethics in Government Act of 1978); 44 
U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the information in the system is to enable OGE to 
efficiently and effectively manage contact information to: (1) Assist 
OGE in the distribution of information to individuals who request it; 
(2) to maintain lists of media, affinity group, nongovernmental 
organization, Congressional, and/or other stakeholders for future 
communications; and (3) to correspond with individuals who voluntarily 
provide information to OGE through surveys, email, mail, or in person.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees in the executive branch, and/or members of the 
public who have communicated with OGE or with whom OGE wishes to 
communicate.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information included in the system of records may include: (1) 
Contact information such as names, home/work addresses, organizational/
agency affiliations and addresses, phone numbers and emails addresses 
(both work and personal), and job titles; (2) information collected 
from individuals in response to surveys or as part of agency outreach 
initiatives; and (3) sign-in sheets or rosters compiled at meetings, 
summits, and events held at or hosted by OGE. The information may be 
maintained in a word processing or PDF document, on paper, as part of a 
spreadsheet, or in either an internal or third party application.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by the individual 
on whom the record is maintained or from publicly available sources 
such as organization websites.

[[Page 24167]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the information maintained in this system is to 
communicate directly with the individuals whose information is 
contained in the system. These records and the information contained 
therein may also be used:
    a. To disclose information to third party vendors and service 
providers (such as Mailchimp or GovDelivery) for the purpose of 
outreach or correspondence to stakeholders.
    b. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    c. To disclose to contractors, grantees, volunteers, experts, 
students, and others performing or working on a contract, service, 
grant, cooperative agreement, or job for the Federal Government when 
necessary to accomplish an agency function.
    d. To disclose information when OGE determines that the records are 
arguably relevant and necessary to a proceeding before a court, grand 
jury, or administrative or adjudicative body; or in a proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    e. To disclose information to the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
    f. To disclose information to appropriate agencies, entities, and 
persons when: (1) OGE suspects or has confirmed that there has been a 
breach of the system of records; (2) OGE has determined that as a 
result of the suspected or confirmed breach there is a risk of harm to 
individuals, the agency (including its information systems, programs, 
and operations), the Federal Government, or national security; and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with OGE's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    g. To disclose information to another Federal agency or Federal 
entity, when OGE determines that information from this system of 
records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records may be retrieved by name or other data elements such 
as stakeholder category (i.e., Congressional, Nonprofit Organization, 
Federal Agency).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    In accordance with General Records Schedule 6.4, item 010, Public 
affairs-related routine operational records, the records are destroyed 
when 3 years old, or no longer needed, whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records maintained on the OGE network, in OGE internal 
applications, or in third party applications are protected from 
unauthorized access through password identification procedures, limited 
access, and other system-based protection methods. Electronic records 
are also protected through administrative safeguards, such as OGE's 
Account Access Request Form (AARF) process, which is required for 
access to OGE systems, applications, and third party accounts. Paper 
records are protected through appropriate physical security measures.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to this system of records must follow 
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part 
2606.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about 
themselves must follow the procedures set forth in OGE's Privacy Act 
regulations at 5 CFR part 2606.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them must follow the procedures set forth in 
OGE's Privacy Act regulations at 5 CFR part 2606.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    None.

    Approved: April 18, 2022.
Emory Rounds,
Director, U.S. Office of Government Ethics.
[FR Doc. 2022-08558 Filed 4-21-22; 8:45 am]
BILLING CODE 6345-02-P