[Federal Register Volume 86, Number 232 (Tuesday, December 7, 2021)]
[Notices]
[Pages 69292-69294]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-26431]


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INTERNATIONAL TRADE COMMISSION


Privacy Act of 1974; System of Records

AGENCY: United States International Trade Commission (USITC).

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974 (Privacy Act), the 
United States International Trade Commission (USITC or Commission) 
proposes to add a new system of records to collect information in 
response to a public health emergency. This system of records maintains 
information collected in response to a public health emergency and will 
collect information from USITC personnel (political appointees, 
employees, detailees, interns, and volunteers), contractors, visitors, 
job applicants, and others who access or seek to access the USITC 
worksite, to assist the USITC with maintaining a safe and healthy 
workplace and to protect its workforce from risks associated with 
communicable diseases.

DATES: The system of records will become effective upon publication in 
today's Federal Register, with the exception of the routine uses that 
will be effective on January 6, 2022. The USITC invites written 
comments on the routine uses and other aspects of this system of 
records. Submit any comments by January 6, 2022.

ADDRESSES: You may submit comments via the Electronic Document Filing 
System (EDIS) at https://edis.usitc.gov. All submissions must include 
the investigation number (MISC-043), along with a physical or 
electronic signature on the cover letter. Any information that you 
provide, including personal information, will be publicly available for 
viewing.

FOR FURTHER INFORMATION CONTACT: Michael O'Rourke, (202) 708-1390, 
Privacy Officer, United States International Trade Commission, 500 E 
St. SW, Washington, DC 20436, at [email protected]. Hearing-impaired 
persons can obtain information on this matter by contacting the 
Commission's TDD terminal on 202-205-1810.

SUPPLEMENTARY INFORMATION: To collect and maintain contractor, visitor, 
and job applicant disclosures, the USITC is establishing ITC-4, Public 
Health and Safety Records, a system of records under the Privacy Act. 
The USITC is committed to maintaining a safe and healthy workplace and 
to protect its workforce from risks associated with a public health 
emergency. To ensure and maintain the safety of all USITC personnel, 
contractors, visitors, job applicants, and others who access or seek to 
access the USITC worksite during a public health emergency, the USITC 
may develop and institute safety measures that require the collection 
of personal information. For further information on how the USITC will 
maintain records relating to employee requests for reasonable and 
religious accommodations, please refer to ITC-3, Reasonable 
Accommodation Records.
    Records may include information on individuals' vaccination status 
and information related to accommodations based on disability or a 
sincerely held religious belief. Records may also include information 
on individuals who have been suspected or confirmed to have contracted 
a disease or illness, or who have been exposed to an individual who had 
been suspected or confirmed to have contracted a disease or illness, 
related to a declared public health emergency. Records may also include 
information on the individual circumstances surrounding the disease or 
illness, such as dates of suspected exposure, testing results, 
symptoms, treatments, and other related health status information. Any 
contact tracing that the USITC conducts will involve collecting 
information about USITC personnel, contractors, and visitors who are 
exhibiting symptoms or who have tested positive for an infectious 
disease in order to identify and notify other USITC personnel, 
contractors, and visitors with whom they may have come into contact and 
who may have been exposed.
    As required by subsection 552a(r) of the Privacy Act (5 U.S.C. 
552a(r)), the USITC has provided a report to the Office of Management 
and Budget, the Chair of the Committee on Oversight and Reform of the 
House of Representatives, and the Chair of the Committee on Homeland 
Security and Governmental Affairs of the Senate.

SYSTEM NAME AND NUMBER:
    ITC-4, Public Health and Safety Records

SECURITY CLASSIFICATION:
    Non-classified.

SYSTEM LOCATION:
    The Office of Human Resources, U.S. International Trade Commission, 
500 E Street SW, Washington, DC 20436 maintains the records. Records 
may also be maintained at an additional location for Business 
Continuity Purposes. Duplicate systems may exist, in part, for 
administrative purposes in the office to which the employee is 
assigned.

SYSTEM MANAGER(S):
    Director, Office of Human Resources, U.S. International Trade 
Commission, 500 E Street SW, Washington, DC 20436.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 29 U.S.C. 
654, 668; 42 U.S.C. 247d; Executive Order 13991 (Jan. 20, 2021); 
Executive Order 14042 (Sept. 9, 2021); and Executive Order 14043 (Sept. 
9, 2021).

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to assist the USITC with maintaining 
a safe and healthy workplace and to protect its workforce from risks 
associated with communicable diseases that the Secretary of the 
Department of Health and Human Services has determined to be a public 
health emergency pursuant to the Public Health Service Act (42 U.S.C. 
247d) (Public Health Emergency). Records in this system may be 
collected, maintained, and used to: (1) Determine who may be allowed 
access to the USITC worksite and what testing or medical screening is 
necessary before a person may enter; (2) respond to a significant risk 
of harm to USITC personnel, contactors, and visitors, as well as to any 
others at the USITC worksite; (3) document reports that USITC 
personnel, contractors, or any persons who have been at the USITC 
worksite may have or may have been exposed to a communicable disease 
that is the subject of a Public Health Emergency; (4) perform contact 
tracing investigations of and notifications to USITC personnel, 
contractors, and visitors known or suspected of exposure to a 
communicable diseases that are the subject of a Public Health 
Emergency; (5) implement such actions (e.g.,

[[Page 69293]]

quarantine or isolation) as necessary to prevent the introduction, 
transmission, and spread of a communicable disease that is the subject 
of a Public Health Emergency; and (6) comply with Occupational Safety 
and Health Administration Act recordkeeping requirements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All USITC personnel (political appointees, employees, detailees, 
interns, and volunteers), contractors, visitors, job applicants, and 
others who access or seek to access the USITC worksite.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in this system include, but are not 
limited to: Biographical information (name and contact information); 
health information (body temperature, dates of and symptoms relating to 
a potential or actual exposure to a pathogen, vaccination information, 
medical information); information indicating that an individual has 
received an accommodation based on disability or sincerely held 
religious belief, practice, or observance; contact tracing information 
(dates of visits to the USITC worksite, locations visited within the 
USITC worksite; duration of time spent in each location, potential 
contacts between potentially contagious persons and others at the USITC 
worksite); testing results (negative test results, confirmed or 
unconfirmed positive test results, and documents related to the reasons 
for testing or other aspects of test results); and subsequent actions 
taken by the USITC to address an incident (identifying and contact 
information of individuals who are suspected or confirmed to have 
contracted or been exposed to a communicable disease that is the 
subject of a Public Health Emergency, individual circumstances and 
dates of suspected exposure). The USITC will use this information to 
maintain a safe and healthy workplace and to protect its workforce. 
Although the USITC does not intend to collect family medical 
information, an individual may indicate that they were exposed to 
specific family members who have been diagnosed with, or are suspected 
to have, the disease in question. To the extent that the USITC acquires 
this information inadvertently, the USITC will store such information 
with the employee's confidential medical record that is stored 
separately from an employee's personnel file.

RECORD SOURCE CATEGORIES:
    Subject individuals; subject individuals' supervisors and other 
agency officials with a need to know; related correspondence from 
organizations or persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The USITC may disclose information about covered individuals 
without consent as permitted by the Privacy Act, 5 U.S.C. 552a(b), and 
by USITC General Routine Uses A-C and E-K, M-N. See 82 FR 45046, 45066 
(Sept. 27, 2017) for Appendix A: General Routine Uses Applicable to 
More Than One System of Records. The USITC may disclose information in 
this system to any Federal, State, or local agency, organization or 
individual to the extent necessary to obtain information or witness 
cooperation if there is reason to believe the recipient possesses 
information related to the matter. The USITC may disclose information 
to a Federal, State, or local agency to the extent necessary to comply 
with laws governing reporting of infectious diseases. The USITC may 
produce anonymized summary descriptive statistics and analytical 
studies, as a data source for management information, in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies. The USITC 
may also disclose to USITC personnel, contractors, visitors, emergency 
contacts, or others to notify an individual who (1) has been exposed or 
may have potentially been exposed to a communicable disease that is the 
subject of a Public Health Emergency of information regarding the 
exposure or potential exposure, or (2) may have reason to know of 
circumstances that increase the risk of such exposure. For such 
disclosures, to the extent possible, all information will be 
anonymized.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The USITC will maintain records in paper and electronic form, 
including on computer databases, all of which are stored in a secure 
location.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The USITC will generally retrieve records by the name of the 
individual, contact information, or other related information.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records are maintained in accordance the National Archives and 
Records Administration's (NARA's) General Records Retention Schedule 
2.7, Employee Health and Safety Records. The USITC will dispose of 
records that have met required retention periods in accordance with 
NARA guidelines and USITC policy and procedures. The USITC will shred 
paper records and remove electronic records in accordance with National 
Institute of Standards and Technology (NIST) guidelines for media 
sanitization.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The USITC has adopted appropriate administrative, technical, and 
physical controls in accordance with the USITC's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals. Access to this system of records 
is limited to persons who have a need to know the information for the 
performance of their official duties.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked throughout the workday and after 
office hours. Only authorized individuals can access the cabinets and 
the rooms in which they are stored. Only authorized individuals with a 
need to know access the electronic records in this system through the 
use of safeguards such as multifactor authentication.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Secretary, U.S. 
International Trade Commission, 500 E Street SW, Washington, DC 20436. 
Individuals must furnish the following information for their records to 
be located and identified:
    1. Full name(s), current address, date and place of birth;
    2. Dates of employment;
    3. Identification of the relevant system of records, if possible;
    4. Description of the record sought; and
    5. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity and access to such 
records, available at 19 CFR 201.22-201.32.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures above.

NOTIFICATION PROCEDURES:
    See Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

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HISTORY:
    None.

    By order of the Commission.

    Issued: December 1, 2021.
Lisa Barton,
Secretary to the Commission.
[FR Doc. 2021-26431 Filed 12-6-21; 8:45 am]
BILLING CODE 7020-02-P